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CC 2015-04-28_08e Award Contract_Heritage Square Park Restroom OkRO V INCORPORATED 7 MEMORANDUM JULY 10, 1911 CQ41FORN`P TO: CITY COUNCIL ° FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOP:�7 BY: MIKE LINN, CAPITAL PROJECTS ENGINEER SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO J&P CONSTRUCTION, INC. FOR CONSTRUCTION OF THE HERITAGE SQUARE PARK RESTROOM PROJECT, PW 2014-17 DATE: APRIL 28, 2015 RECOMMENDATION: It is recommended the City Council: 1. Award a contract for the Heritage Square Park Restroom Project to J&P Construction, Inc. in the amount of$118,782; 2. Authorize the City Manager to approve change orders for 10% of the contract amount, $11,878 for unanticipated costs during the construction phase of the project (total construction costs = $118,782 + $11,878 = $130,660); IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The 2014/2015 Capital Improvement Program Budget includes $200,000 for the Heritage Square Park Restroom Project. The lowest responsive bid is below the Engineer's Estimate of $130,000. There are no immediately perceived impacts to Public Works personnel but there will be ongoing maintenance of the restroom facility upon project completion. BACKGROUND: The project involves the procurement, delivery and installation of a pre-fabricated restroom building within an established City park. Work includes the installation of utilities to the new building, construction of ADA pathways, site preparation and construction of the building foundation to manufacturer requirements. On November 25, 2014, the City Council adopted Resolution No. 4462 approving the project design. Item 8.e. - Page 1 CITY COUNCIL CONSIDERATION OF AN AWARD OF CONTRACT TO J&P CONSTRUCTION, INC. FOR CONSTRUCTION OF THE HERITAGE SQUARE PARK RESTROOM PROJECT, PW 2014-17 APRIL 28, 2015 PAGE 2 ANALYSIS OF ISSUES: On April 14, 2015, seven bids were opened for the Heritage Square Park Restroom Project. The lowest bid, from J&P Construction, Inc. was in the amount of$118,782. Staff has determined the bid to be responsive and recommends the award of a construction contract to J&P Construction, Inc. The contract time is 90 calendar days. Work is expected to begin in late-May, 2015 and complete in late August, 2015. ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Approve staff's recommendations to award a construction contract to J&P Construction, Inc. for the Heritage Square Park Restroom Project; 2. Do not award a construction contract for the project; or 3. Provide direction to staff. ADVANTAGES: The new restroom building will provide a much needed restroom facility for the public utilizing Heritage Square Park and complement the historical character of the surrounding area. DISADVANTAGES: There will be temporary inconveniences to the traveling public and the surrounding neighborhood during the construction project. ENVIRONMENTAL REVIEW: The project is categorically exempt from CEQA pursuant to Section 15303 — New Construction or Conversion of Small Structures — and Section 15332 — In-Fill Development Projects — of the CEQA Guidelines. PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted at City Hall on Thursday, April 23, 2015. The agenda and staff report was posted on the City's website on Friday, April 24, 2015. No public comments were received as of the time of preparation of this report. Attachment: 1. Bid Tabulations Item 8.e. - Page 2 Jy ,� Zak CITY OF Attachment No. 1 CITY OF ARROYO GRANDE CAL FORNIA BID OPENING LOG SHEET I � DEADLINE: TUESDAY,APRIL 14, 2015 - 2:00 PM PROJECT NAME: HERITAGE PARK RESTROOM PROJECT NO. PW 2014-17 - ENGINEER'S ESTIMATE: $130,000.00 SUBMITTED BY: TOTAL Red Mountain Construction Division $127,872.24 Avila Beach, CA JG Contracting $129,940.70 Nipomo, CA Spiess Construction Co., Inc. $157,315.00 Santa Maria, CA RK&G Construction $169,757.00 Santa Maria, CA Brough Construction, Inc. $137,897.00 Arroyo Grande, CA J&P Construction $118,782.00 Santa Maria, CA Hanly General Engineering Corp. $140,327.00 Santa Ynez, CA O 'qt.aNDE r o m z n ,cr. c- o Kitty Norton eputy City Clerk o c; Director of Community Development Director of Public Works Capital Projects Engineer Interim City Manager Item 8.e. - Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.e. - Page 4