CC 2015-05-12 Agenda Summary
City Council
Bob McFall Interim City Manager
Heather Whitham City Attorney
Kelly Wetmore City Clerk
Jim Hill Mayor
Kristen Barneich Mayor Pro Tem
Jim Guthrie Council Member
Tim Brown Council Member
Barbara Harmon Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, MAY 12, 2015
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE: ARROYO GRANDE LIONS CLUB
5. AGENDA REVIEW:
5.a. Closed Session Announcements
None.
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
6. SPECIAL PRESENTATIONS:
6.a. Honorary Proclamation Declaring May 2015 as “Building Safety Month”
6.b. Honorary Proclamation Declaring May 17-23, 2015 as “National Public Works
Week”
Agenda
AGENDA SUMMARY – MAY 12, 2015
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments
should be limited to those matters that are within the jurisdiction of the City Council. The
Brown Act restricts the Council from taking formal action on matters not published on the
agenda. In response to your comments, the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to
comment on any Consent Agenda item may do so at this time. Any Council Member may
request that any item be withdrawn from the Consent Agenda to permit discussion or
change the recommended course of action. The City Council may approve the remainder
of the Consent Agenda on one motion.
8.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period April 16,
2015 through April 30, 2015.
8.b. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City Council Meeting of
April 28, 2015, as submitted.
8.c. Consideration of an Award of Contract to D-Kal Engineering, Inc. for the Crown
Terrace Sewer Replacement Project, PW 2015-05 (ENGLISH)
Recommended Action: 1) Award a contract for the Crown Terrace Sewer Replacement
Project to D-Kal Engineering, Inc. in the amount of $73,156; 2) Authorize the Interim City
Manager to approve change orders up to 20% of the contract amount, $14,631, for
unanticipated costs during the construction phase of the project; 3) Appropriate an
additional $28,000 from the Sewer Fund to the subject project budget; and 4) Direct the
City Clerk to file a Notice of Exemption.
AGENDA SUMMARY – MAY 12, 2015
PAGE 3
8. CONSENT AGENDA (cont’d):
8.d. Consideration of Waiver of the Planning Application Fee for Conditional Use
Permit 15-001 to Implement a Stream Gauge Fish Passage Improvement Project;
Location – Arroyo Grande Creek in Proximity to Clarence Avenue and Myrtle Drive
(APN 007-572-029 and 007-572-031); Applicant – Central Coast Salmon
Enhancement, Inc. (McCLISH)
Recommended Action: Adopt a Resolution approving a waiver of the planning
application fee for Conditional Use Permit 15-001.
8.e. Consideration of Cancellation of July 14, 2015 City Council Meeting (MCFALL)
Recommendation: Cancel the regularly scheduled Council meeting of July 14, 2015.
9. PUBLIC HEARINGS:
None.
10. OLD BUSINESS:
10.a. Consideration of Budget Reallocation for the Police Station Addition/ Tenant
Improvements Project, PW 2014-08 and Approval of a Third Amendment to the
Agreement with IBI Group Architecture Planning, Inc. (ENGLISH/ANNIBALI)
Recommended Action 1) Reallocate savings from the Police Department operating
budget to the Police Station Addition/Tenant Improvements Project for previously
approved services and project closing costs; and 2) Authorize the Mayor to execute
Amendment No. 3, reviving and extending the term of the Consultant Serv ices
Agreement with IBI Group Architecture Planning Inc., to cover additional construction
administration services resulting from project delays and providing additional
compensation for such services.
11. NEW BUSINESS:
11.a. Consideration of Preliminary FY 2015-16 and FY 2016-17 Budget: Capital
Improvement Program and Non-General Fund Programs
(McFALL/MALICOAT/CORNELL)
Recommended Action: Review and provide direction on the preliminary FY 2015-16
and FY 2016-17 budget for the City’s Capital Improvement Program, Enterprise Fund
programs, Sales Tax Fund programs and other Special Revenue Fund programs.
12. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or take action to direct staff to place a matter
of business on a future agenda.
AGENDA SUMMARY – MAY 12, 2015
PAGE 4
13. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the Interim City Manager.
14. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions, or to comment on any scheduled Closed Session
items. Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on matters
not published on the agenda.
15. CLOSED SESSION:
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to
Government Code Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa
Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV
770214
Adjourn to Closed Session.
16. RECONVENE TO OPEN SESSION:
Announcement(s) of any reportable action(s) taken in Closed Session will be made in
open session, and repeated at the beginning of the next Regular City Council meeting as
this portion of the meeting is not recorded or videotaped.
17. ADJOURNMENT
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All staff reports or other written documentation, including any supplemental material distributed to a majority of
the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are
available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street,
Arroyo Grande. If requested, the agenda shall be made available in appropri ate alternative formats to persons
with a disability, as required by the Americans with Disabilities Act. To make a request for disability -related
modification or accommodation, contact the Legislative and Information Services Department at 805 -473-5400
as soon as possible and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access
Channel 20. The rebroadcast schedule is published at www.slo-span.org.