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CC 2015-05-12_11a FY 2015-17 Preliminary CIP_Non GF Budget MEMORANDUM TO: CITY COUNCIL FROM: BOB MC FALL, INTERIM CITY MANAGER DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES RYAN CORNELL, ACCOUNTING MANANGER SUBJECT: CONSIDERATION OF PRELIMINARY FY 2015-16 AND FY 2016-17 BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL FUND PROGRAMS DATE: MAY 12, 2015 RECOMMENDATION: It is recommended the City Council review and provide direction on the preliminary FY 2015- 16 and FY 2016-17 budget for the City's Capital Improvement Program, Enterprise Fund programs, Sales Tax Fund programs and other Special Revenue Fund programs. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The proposed Capital Improvement Program recommends approximately $39 million in infrastructure upgrades, replacements and capital maintenance projects over the five-year period, funded through a variety of sources. In addition, operating programs in the Enterprise Funds, Special Revenue Funds and Sales Tax Fund are included. Total expenditures in these funds are proposed at $33.2 million during the biennial budget period. BACKGROUND: This report addresses preliminary capital and operating expenditure budget recommendations for all the City’s Funds except the General Fund. The General Fund programs will be considered at the May 26, 2015 City Council meeting. Attachment 1 includes narrative descriptions of proposed projects as well as a status report of current projects, summarized on Table A. Consistent with past practice, the City prepares a list of capital investment and capital maintenance projects over a five-year planning horizon. Although the City’s budget is a two- year budget, capital needs often involve a multi-year approach, with design and survey work occurring in one year, followed by construction in the following year or two. Depending on complexity, capital projects can span several years. Utilizing a five-year plan, the City can identify and fund preliminary phases of a project with reasonable expectation that future years will fund subsequent project phases. However, simply because a project is identified in future years does not mean it will automatically be funded in those years. Each budget cycle all capital projects are reviewed and prioritized against then-current needs and available funding. Item 11.a. - Page 1 PRELIMINARY FY 2015-16 AND FY 2016-17 BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL FUND PROGRAMS MAY12, 2015 PAGE 2 New to the process this cycle, is to segregate those items that are capital improvements in nature from those that are capital maintenance in nature. Capital improvements are new acquisitions or projects that add significant useful life to the underlying asset, such as the construction of a new facility or the rehabilitation of an existing bridge. Recommended capital improvement projects are summarized on Table B of Attachment 1. Capital maintenance reflects activities that are required to maintain the underlying capital asset, such as the pavement management program, sidewalk repair and replacement, or stormwater and drainage improvements. Recommended capital maintenance projects for the five-year planning period are reflected on Table C of Attachment 1. Staff is currently working on an analysis of various infrastructure systems in order to provide information regarding the needed maintenance and the City’s progress in meeting the annualized funding required. However, at this time, capital maintenance funding is based on funding available. Table D of Attachment 1 provides a five-year summary of projects by funding source. Table E of Attachment 1 provides a five-year summary of projects funded through the Sales Tax Fund. A summary of unfunded capital projects appears on Table F of Attachment 1. These projects represent identified City needs, however funding is not available at this time to accomplish the project. Enterprise Funds for water and sewer are included in this report and reflect the operations and maintenance activities as well as the capital improvement activities. Enterprise budgets are developed in close coordination with the ten-year water and sewer master plan and the projected revenue generation of the funds based on adopted rates. Due to recent water conservation, both the Water Fund and Sewer Fund have seen reduced revenue generated in the 2014-15 fiscal year. Staff is analyzing the rates in order to ensure the long-term viability of the funds. In the meantime, staff has conservatively positioned the funds to be able to respond to current revenue projections. Similar to the forecast that is prepared for the General Fund, staff has recently extended the Sales Tax Fund revenue and expenditure plan to 10 years. Because 70% to 80% of the revenue collected by the City’s half-cent Sales Tax is allocated for capital programs, a 10 year planning horizon is recommended so as to accommodate multi-year programs. Like the capital program, the projects and programs currently identified in years outside of the biennial budget period could change and are not automatically guaranteed to be funded as proposed. Each budget cycle the projects are prioritized against current needs and available funding. Item 11.a. - Page 2 PRELIMINARY FY 2015-16 AND FY 2016-17 BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL FUND PROGRAMS MAY12, 2015 PAGE 3 ANALYSIS OF ISSUES: Capital Projects Overview With the exception of the 2016-17 fiscal year, the five-year Capital Improvement Program (CIP) averages about $5 million per year. In FY 2016-17, the budget includes $16.3 million for the Brisco Rd/Halcyon Rd/Highway 101 interchange project, funded through a combination of grants, Transportation Impact Fees and debt financing. The following chart provides a summary of proposed funding by fiscal year for the 5-year period. Funding Source FY 15-16FY 16-17FY 17-18FY 18-19FY 19-20 Grants 324,600$ 7,264,400$ 621,800$ 5,245,500$ 250,000$ Special Revenue Funds1,230,400 420,000 120,000 120,000 120,000 Water 1,284,800 643,100 921,800 362,200 474,100 Sewer 367,400 201,500 219,400 612,000 275,600 Sales Tax 1,592,000 1,695,100 1,705,700 1,842,500 1,707,500 Debt Financing - 9,093,500 - - - Total 4,799,200$ 19,317,600$ 3,588,700$ 8,182,200$ 2,827,200$ Capital Improvement Plan Funding Summary Major projects proposed during the five year period include the previously mentioned Brisco interchange, continuation of the pavement management program, investing in sidewalk and street safety programs, rehabilitating bridges, addressing several sewer pipeline rehabilitation projects, protecting the water reservoirs, and providing for facility needs for the Corporation Yard and Recreation Services. A full list of proposed projects is included as Attachment 1. Significant projects are discussed in more detail in this report. Corporation Yard Upgrade – Phase II On October 22, 2013, the Council approved conceptual design plans for the renovation of the Corporation Yard. The project goals included: • Segregated men’s and women’s changing rooms and restrooms; • Adequate office space for administrative staff; • A dedicated document storage area; • A suitable break room and training room facility; • Upgrade existing restroom facilities to conform with ADA requirements; • And to extend the useful life of the current structure. Due to the costs to complete the project, staff took a two-phased approach; Phase I constructed a new administration building and Phase II includes the remodel of the existing building to complete the items mentioned above. The project budget of $165,000 will be allocated between the Water Fund, Sewer Fund and Sales Tax Fund. Elm Street Community Center Upgrade Recreation Services facility needs have been an ongoing goal for a number of years. There has been a development agreement with the Five Cities Community Foundation to Item 11.a. - Page 3 PRELIMINARY FY 2015-16 AND FY 2016-17 BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL FUND PROGRAMS MAY12, 2015 PAGE 4 build a new multi-functional facility on West Branch Street. At the same time, the City is in need of facility upgrades to the Elm Street building currently servicing the Recreation Services Department. There has been discussion of the possibility of co-locating the Recreation Services Department at the facility on West Branch, upon completion of the construction of the new facility. There are several critical-path issues currently in development with the Foundation, including funding issues and staff recommends waiting until after November 2016 to finalize plans for the Elm Street facility. A recent assessment of the condition of the current Elm Street building indicates that delaying the replacement of this building to 2016 is feasible; however, the facility will probably require replacement before a new facility on West Branch could be built. The proposed plan would replace the existing Elm Street facility with a prefabricated, modular building of similar size at a cost of $500,000. Staff would recommend financing this over a two year period, most likely with internal borrowing. Upon completion of the facility on West Branch, the Recreation Services Department could be located at the new facility and the City could either sell the modular unit at Elm Street or could retain it, leasing it to another organization or retaining it for use for conferences, training, special interest classes, or other purposes. Staff is recommending paying for the debt payments through the Sales Tax Fund in the amount of $165,000 in fiscal years 2016-17, 2017-18 and 2018-19. Staff recommends continuing to set aside $75,000 towards the operating efforts for the new Recreational facility in fiscal year 2019-20 and beyond. Council Chambers Upgrade The Council Chambers, located at 204 East Branch Street needs to be renovated and upgraded. Project specifications include redesign of Council Chamber layout, segregated men and women’s restroom facilities, renovation of conference rooms, ADA improvements as well as an audio and video upgrade. The audio and video upgrade will include the installation of a remotely controlled camera system for the cable casting of City Council and Planning Commission meetings. The project is funded through the Sales Tax Fund ($250,000) and through cable television public, education and government access (PEG) fees ($160,000) for a total budget of $410,000. Citywide Solar Panel Project Staff is recommending the design and installation of solar panels at the following City locations: Soto Sports Complex (including both Recreation and Public Works facilities); Police Station; City Council Chambers; Fire Station, and Woman’s Club Community Center. The $14,000 budget includes time for consultants and staff to work with solar providers on proposed facilities feasibility, sizing, and financing alternatives. Staff will present findings to Council for consideration of construction once estimated costs have been determined. Funding is provided by impact fees, Sewer Fund, Water Fund and Sales Tax Fund. Item 11.a. - Page 4 PRELIMINARY FY 2015-16 AND FY 2016-17 BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL FUND PROGRAMS MAY12, 2015 PAGE 5 Wireless Internet Access Project Due to an increase in mobile technology and collaboration with outside agencies, requests for wireless internet access throughout the City occur on a regular basis. Beginning with City Hall and the Council Chambers, this project will design and install wireless infrastructure to provide secure access for both City staff and 3rd party vendors, as necessary. Council and City administrators began utilizing iPad tablets in 2012 and have come to rely heavily on the internet for access to meeting agenda packets, calendars and emails. In addition, media representatives, vendors, and contractors commonly request access during various City meetings. The total cost of the project is estimated to be $32,450 funded by the Sales Tax Fund. Information Technology Firewall Replacement The existing City Hall firewall device will be six (6) years old by the end of the 2016 fiscal year. While a typical replacement cycle is seven (7) years, the current device is becoming more vulnerable due to increased threats from hackers around the world. This represents a vulnerability to the City’s critical Information Technology infrastructure. The proposed Palo Alto firewall device is much more resilient against outside attacks due to an extensive Intrusion Protections System that provides policy granularity and better protection from outside threats. The Palo Alto firewall device will also provide increased data transfer rate to support a growing dependency on internet usage. This project will cost approximately $30,000 and will be funded by the Sales Tax Fund. Financial Management Software The Eden Financial Management system program was installed in January 2003. Upgrading and replacing the current system is critical to the effectiveness and efficiency of the Administrative Services department. A new Financial Management System will upgrade the functions including utility billing, payroll, receivables, accounts payables and receipting system. Staff is requesting this purchase be made in fiscal year 2018-19, 16- years since it was last updated. Costs include implementation of new software and equipment as well as temporary staffing needs during the transition. Total project costs are estimated at $300,000 and will be allocated between the Sewer Fund, Water Fund and Sales Tax Fund. Don Roberts Field Lighting The project includes the design and installation of lighting at Don Roberts Field located on the Southwest portion of the Soto Sports Complex. Originally included in the Biennial Budget for Fiscal Years 2007-08 and 2008-09, the Don Roberts Field Lighting Project has completed preliminary engineering design and environmental determination. Energy efficient LED lighting is available and can meet the City’s lighting standards. Project costs include a topographic survey, electrical engineering, and related construction work. E Grand Ave Sidewalk Improvements Remove and replace sidewalk and curb ramps along East Grand Ave over the US 101 highway. The project is proposed to be phased over two years, FY 2016-17 and FY 2017- 18, completing one side of the street in each fiscal year. The $200,000 cost will be funded Item 11.a. - Page 5 PRELIMINARY FY 2015-16 AND FY 2016-17 BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL FUND PROGRAMS MAY12, 2015 PAGE 6 from the Sales Tax Fund. Ten Year Local Sales Tax Fund Plan As previously discussed, the City prepares a ten year plan for the local Sales Tax Fund. The City has been diligent in using the local sales tax funds for the four purposes identified: infrastructure improvements, including the street, drainage and creek systems; transportation projects; public safety needs; and facility upgrades to meet Americans with Disabilities Act (ADA) requirements. With City Council concurrence, staff proposes adding Information Technology infrastructure to the list of infrastructure systems supported by the Sales Tax Fund. As the City becomes more reliant on technology, accomplishing mission critical operations depends on the capabilities and reliance of the City’s technology infrastructure. Just as important as our physical infrastructure like streets, drainage and creek systems, the technology infrastructure such as network servers, switches and enterprise-wide software, allow the City to function on a daily basis. Staff does not propose utilizing the Sales Tax Fund for items such as desktop computers, printers, scanners or other peripherals, but for technology that enhances the City’s “network backbone” or provides enterprise -wide benefit. The proposed ten year plan is provided as Attachment 2. Significant expenditures not previously mentioned include $25,000 per year for implementation of the stormwater plan, $100,000 per year for the eventual purchase of the Le Point Street Parking Lot, $25,000 annually for capital maintenance needs in the City’s parks and $97,600 in FY 2016 -17 as the local match for a $390,400 grant to implement the East Branch Streetscape. Enterprise Funds – Sewer and Water Attachment 3 includes the revenue and expenditure details for the City’s Enterprise Funds, consisting of the Sewer Fund, Sewer Facility Fund, Water Fund, Lopez Fund, and Water Facility Fund. Significant capital investments are proposed to improve and maintain the City’s water and sewer systems. Based on the current drought situation, both the Water Fund and Sewer Fund are experiencing lower than anticipated revenues in the current 2014-15 fiscal year. A detailed analysis of the consumption patterns and anticipated long- term changes in consumption is currently underway. The currently proposed budget does not anticipate the additional costs that would be associated with implementing Stage 1 or Stage 2 of the City’s Water Shortage Contingency Plan. Staff is currently working on developing those recommendations and will bring that information to Council at an upcoming meeting. Staff will incorporate these financial impacts into the Water and Sewer Fund budgets prior to final budget adoption by the Council, however, at this time staff is still refining the costs associated with these potential actions and it would be premature to include them. Both the Water Fund and Sewer Fund budgets are based on assumptions that consumption activity will continue to occur that will meet or exceed the recently announced Item 11.a. - Page 6 PRELIMINARY FY 2015-16 AND FY 2016-17 BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL FUND PROGRAMS MAY12, 2015 PAGE 7 reduction amounts to comply with the Governor’s Executive Order and the regulations adopted by the State Water Resources Control Board. Sewer Fund As shown in Attachment 3, the Sewer Fund is projected to generate just over $1 million in revenues each year of the biennial budget. CIP projects are programmed at $367,500 in the first year and $201,500 in the second year and primarily reflect pipeline maintenance projects. In addition, the Sewer Fund shares in the cost of several other projects previously discussed in this report. Requested operating budget increases include: 1. Sewer System Management Plan Audit Compliance. $25,000 in FY 2015-16. This one-time cost will ensure the City is in compliance with the State Water Resources Control Board Waste Discharge Requirement Order No. 2006-0003-DWQ. The City will engage a consultant to prepare standard operating procedures and other required documents for compliance with the Water Discharge Requirement. 2. Replacement of the Supervisory Control and Data Acquisition (SCADA) System Software. Sewer Fund share $2,000 in 2015-16. The existing software is 17 years old and no longer supported. The new version of the software will cost $7,000 and will be split between Sewer and Water. The recommended expenditures will exceed revenues by approximately $25,400 in FY 2015-16, due to one-time CIP projects. In FY 2016-17, revenues will exceed expenditures by approximately $167,000. Ending fund balance in the Sewer Fund is estimated to be $26.2 million, of which $24.4 million represents fixed assets such as pipes, pumps and other collection system equipment. The projected cash balance of $1.9 million exceeds the minimum fund balance policy. Water Fund As shown in Attachment 3, the Water Fund is projected to generate approximately $6.4 million in revenues each year. CIP projects are programmed at $949,600 in the first year and $339,100 in the second year. This reflects the coating and seismic evaluation of Reservoirs 3 and 4 in the first year at a cost of $638,800, with additional reservoir and pipeline maintenance projects as well as the Water Fund share of previously discussed projects. Requested operating budget increases include: 1. Replacement of the SCADA System Software. Water Fund share $5,000 in 2015- 16. The existing software is 17 years old and no longer supported. The new version of the software will cost $7,000 and will be split between Sewer and Water. 2. Increases in the costs of the City’s drinking water discharge permit from the State Water Resources Control Board of $1,700 annually. 3. Replacement of a 2001 submersible pump in FY 2015-16 at a cost of $2,500. 4. Replacement of pump and pipe column on Well No. 4 in FY 2015-16 at a cost of $25,000. Item 11.a. - Page 7 PRELIMINARY FY 2015-16 AND FY 2016-17 BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL FUND PROGRAMS MAY12, 2015 PAGE 8 5. Updating the Urban Water Management Plan, which is required every five years by Water Code Section 10620 will cost $35,000 in FY 2015-16. 6. Replacement of underground line locator equipment in FY 2016-17 at a cost of $4,000 7. Unfreezing a Maintenance Worker position that has been unfilled and unfunded since 2009 will cost approximately $63,000 annually. This position has been on the books but unfilled for many years. Restoring this position was included in the recent rate study and will allow the Water Division to return to regular preventative maintenance activities including: valve exercise program, water meter testing program, water service replacements, air/vacuum valve maintenance program, and control valve replacement. In addition, it will position the Water Division to respond to increased workload if the Council enacts Stage 1 of the Water Shortage Contingency Plan. The recommended expenditures will exceed revenues by approximately $950,000 in FY 2015-16 and $195,000 in FY 2016-17, due mostly to one-time CIP projects. Capital expenditures are not evenly distributed throughout the fiscal years simply due to the nature and timing of the projects. The ending fund balance in the Water Fund is estimated to be $14.0 million, of which $10.3 million represents fixed assets such as pipes, pumps, reservoirs and other distribution system equipment. The projected cash balance of $4.1 million exceeds the minimum fund balance policy. Special Revenue Funds Attachment 3 provides revenue and expenditure details for the City’s Special Revenue Funds. Most of the expenses in these funds are related to CIP projects, however there are a few minor operating expenses in funds associated with maintenance of landscape districts. In addition, the Streets Fund accounts for the revenue received from Gas Tax and includes a wide variety of operating costs associated with maintaining the City’s street system. ALTERNATIVES: The following alternatives are provided for City Council consideration: 1. Provide direction to staff. ADVANTAGES: The City Council has the opportunity to review staff’s proposed budget and provide direction to staff. Any changes desired by the Council can be incorporated into the budget prior to final adoption by the City Council. DISADVANTAGES: There are no disadvantages identified to receiving this information and providing direction to staff. Item 11.a. - Page 8 PRELIMINARY FY 2015-16 AND FY 2016-17 BUDGET: CAPITAL IMPROVEMENT PROGRAM AND NON-GENERAL FUND PROGRAMS MAY12, 2015 PAGE 9 ENVIROMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, May 7, 2015. The Agenda and report were posted on the City’s website on Friday, May 8, 2015. No public comments were received. Attachment(s): 1. 5 year CIP project summary 2. Local Sales Tax Fund ten year plan 3. Fund summaries Item 11.a. - Page 9 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 1 INTRODUCTION The Capital Improvement Program (CIP) is a capital investment plan that supports the quality of life in the City of Arroyo Grande by providing for the design, construction and renovation of major capital projects that benefit a broad segment of the community. The Program is designed to protect, preserve, and enhance the City’s infrastructure, extend useful life of public facilities, and improve and enhance the delivery of City services. The CIP is presented as a revolving five-year program that acts as a guide for identifying current and future fiscal requirements. The current year acts as the City’s annual capital budget. Projects in the CIP typically include: Improvements that are debt-financed; Acquisition of land; Construction of new buildings, parks, improvements or facilities including engineering, design, and other pre-construction costs; whose estimated cost exceeds $15,000; Major equipment or furnishings required for new buildings. Preparation of the CIP is a coordinated process that includes working with City staff and commissions to compile and prioritize a list of discretionary projects, develop associated cost estimates and identify potential funding sources. The City Council reviews and approves the draft five-year CIP following a series of public study sessions and a public hearing. Approval of the CIP includes appropriating funding for the current fiscal year. A number of criteria and/or considerations are applied in determining the appropriateness of each CIP project, including: Consistency with the City’s General Plan, Water and Wastewater Master Plans, and/or applicable adopted and established City policies; Benefit to the broader public good and positive benefit to cost ratio; Potential impact upon City operating expenditures; The need to meet State, Federal or other legal mandates and requirements; The need to mitigate an identified health or safety problem; Consideration of geographic equity in providing improvements and facilities throughout the City; and The need to balance project design, management, and inspection with available CIP staffing. Summary Tables A five-year summary of all projects, funding sources and expenditures is presented within the following tables and charts: Table A: Status of existing CIP projects Table B: Summary of Recommended Projects for the Fiscal Years 2015-16 through 2019-20 Table C: Summary of Recommended Capital Maintenance Projects for the Fiscal Years 2015-16 through 2019- 20 Table D: Summary of Appropriations by Funding Source for the Fiscal Years 2015-16 through 2019-20 Table E: Summary of Recommended Projects in the Sales Tax Fund for the Fiscal Years 2015-16 through 2019- 20 Table F: Summary of Unfunded Capital Projects Item 11.a. - Page 10 ATTACHMENT 1 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 2 CIP Projects Potential CIP projects are classified into one of six categories: Miscellaneous, Parks, Streets, Drainage, Sewer and Water. Each project is presented on a dedicated project page that summarizes:  Project name and number  Description, rationale and location  Estimated cost, funding sources and prior expenditures Project costs are escalated (where appropriate) to indicate the impact of inflation on construction costs in future years, based upon a CPI rate of inflation (unless more specific information was available). Cost escalation ensures that adequate funding is identified at the time the project is approved. Project appropriations reflect funding amounts and sources allocated through formal City Council action; project cost estimates summarize prior, current and future year expenditures. Funding Sources CIP projects are funded and financed through a variety of general purpose (unrestricted), grant and special purpose revenue sources. These include: Impact Fees:  Recreation Center Impact Fee – This impact fee is collected for recreation facilities in order to maintain the adopted level of service of recreation/community center facilities of 542 square feet.  Park Improvement Impact Fee – This impact fee is collected for park improvements that will be used to maintain the adopted level of service for neighborhood and community parks of 4.0 acres per thousand in population.  Park Development Impact Fee – The City's park-in-lieu or park development fee allows the City to acquire the dedication of land, or the payment of a fee in lieu of land to be used for the purchase (or development) of park property.  Traffic Signalization Impact Fee – This impact fee is required of development for purposes of providing the actual or estimated costs of construction for regional traffic signalization improvements. These funds may be used only for the construction of traffic signals within the City.  Transportation Facility Impact Fee – This impact fee is required from developers for transportation system improvements as a condition of approval by the City.  Sewer Facility Impact Fee – This impact fee is required by developers to pay for the future cost of expansion of sewer services for new development.  Water Facility Impact Fee – This impact fee is required by developers to pay for the future cost of expansion of water services for new development.  Water Availability Impact Fee – This impact fee is collected to mitigate future water requirements.  Police Impact Fee – This impact fee is required by developers to pay for the expansion of police facilities in order to serve future development. Charges for Services:  Public Access Television Fee (PEG) – This revenue source was collected from Charter Communications for the support of public, education, and government access programming and equipment. PEG fees are no longer collected by the City and as a result no further revenue is expected to be received once the available fund balance has been spent.  Downtown Parking Assessment Fee – This assessment is charged to the merchants within the Village of Arroyo Grande. Item 11.a. - Page 11 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 3 The purpose of this revenue source is to provide parking maintenance and expansion in the Downtown Village area.  Special Sales Tax – This revenue source is provided by the ½ local sales tax increase approved by voters in November 2006.  Sewer Fees – This revenue source is provided by users of the sewer system and is the portion related to future sewer infrastructure-related improvements.  Water Fees – This revenue source is provided by users of the water system and is the portion related to future water infrastructure-related improvements. Intergovernmental and Grant Revenues:  General Fund – This is general purpose revenue received by the City (mainly through property taxes) that has no restrictions and is typically expended on any project or improvement deems appropriate and necessary by City Council.  Community Development Block Grant – This revenue source is provided by the annual appropriation of the CDBG program. Funds are required to be used within a broad range of functional area such as ADA improvements.  Transportation Fund – This revenue source is provided by the San Luis Obispo County of Government’s (SLOCOG) Local Transportation Fund (LTF). This annual appropriation is restricted to the use of street and road maintenance.  Highway Safety Improvement Program (HSIP) – This revenue is federal funds for projects that achieve a significant reduction in traffic fatalities and serious injuries on all public roads, including non-State owned public roads and roads on tribal lands.  Regional State Highway Account (RSHA) – This revenue is competitive State grant funding distributed through SLOCOG for transportation projects of regional significance throughout the County.  Urban State Highway Account (USHA) – This revenue is the annual State funding apportionment based on population distributed to each jurisdiction in the County through SLOCOG.  Highway Bridge Program (HBP Funds) – This revenue is federal funds that assist the States to improve the condition of their highway bridges through replacement, rehabilitation, and systematic preventative maintenance. Other Revenue:  Expense Recovery – Funds received from various sources to pay for specific expenditures (i.e., the sale of plans and specifications to contractors which pay for the cost of reproduction).  Donations – Funds received from various community members and groups to help finance a variety of City projects.  Developer In-Lieu Fees – Funds received from developers to mitigate measures required as a result of the developer’s project. SERVICE PRIORITIES The City of Arroyo Grande is dedicated to providing an exceptional quality of life for its citizens. Service levels and programs in the Biennial Budget for the fiscal years 2015-16 and 2016-17 are based upon priorities established by the both the City Council and the voter advisory measures approved with the Local Sales tax in 2006. These include maintaining and promoting:  Public safety and disaster preparedness;  City infrastructure; including water and sewer pipes and lines, city facilities, streets and drainage improvements;  Transportation; including streetscapes and intersection improvements;  And City facilities. Item 11.a. - Page 12 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 4 FISCAL STRATEGIES The City of Arroyo Grande is committed to maintaining long-term fiscal sustainability. The City has avoided the noticeable impacts and service level reductions experienced by most California cities through operating an effective, cost efficient local government. Municipal services continue to address high priority needs. This program is designed to identify and develop projects using a long-term vision; to provide a realistic look forward over a five year planning period and set priorities for each need identified. It should be noted that because this is a five-year outlook, needs and priorities may change. As such, the development of the Capital Improvement Program and budget allows the opportunity to review and revise the needs of the City. While this comprehensive program is not limited to projects for which funding has been identified and is available, projects for which there is funding are presented in more detail. FISCAL YEAR 2014-15 COMPLETED CIP PROJECTS 5420 – Police Station Rehabilitation Project The police department did not have adequate space for all personnel to perform necessary functions. The police station, located at 211 North Halcyon Road, was acquired from the phone company in 1973 and was last expanded in 1989. There was needed space for the detective unit, emergency operations center (in the event of a citywide disaster), evidence storage, computer equipment storage, the dispatch center, employee parking and locker room area as well as ADA requirements. The City placed a bond measure on both the June 2010 and June 2012 ballots in hopes of funding a new police station located on West Branch Street. Both measures were unsuccessful in obtaining the required voter approval. On April 23, 2013, City Council approved a two phase plan to address the police station facility needs. The first phase was to remodel the existing building to address the highest priority immediate facility needs. The second phase is to revisit the need for a new facility in the next 5-10 year period when long-term needs and financial resources are determined. Relocation of the police station to its temporary location at the Woman’s Center occurred in the beginning of 2014 and completion of the project occurred in the middle of 2015. The cost of the project, including initial studies conducted in 2008 and relocation costs totaled approximately $3.2 million. The funding allocation is presented above. 5443 – Old Ranch Rd Property Improvements On February 12, 2013, the City Council approved Final Tract Map 3018, subdividing 5 acres of vacant land at the northwest corner of West Branch Street and Old Ranch Road into four single family residential lots and one public facility lot. Staff 41% 23% 22% 9% 5% Funding Sources Sales Tax Fund General Fund Sale of Property RDA Fund All Other Sources 64% 18% 18% Funding Sources Sale of Property Sewer Facility Fund Water Facility Fund Item 11.a. - Page 13 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 5 developed a capital improvement project to provide utility improvements (water, sewer, stormwater, gas, electric, cable and telephone) to the three northern lots in order to expedite the sale of the properties. The total cost of the project was $166,710 and was funded by the three sources presented on the previous page. The City has successfully sold the three lots for a total of $806,817 and was just over $100,000 more than initially budgeted. The remaining revenue derived from selling these lots went directly to financing improvements towards the Police Station Rehabilitation project. 5444 – VoIP Phone System Project During preparation of the Biennial Budget for the fiscal year 2013-14 and 2014-15, funding was approved for a new citywide phone system upgrade to a Voiceover Internet Protocol (VoIP) phone system. The intent of this project was to enhance customer service and proved a centralized management of the City’s communication environment. The new phone system was launched for the police department in March of 2014 and citywide in February 2015. Total cost of the project was just under $120,000 and funded through the City’s General Fund. 5546 – Hoosegow Park Improvements On January 14, 2014, the Council approved a conceptual plan for the Hoosegow Park ADA improvements involving accessibility and landscaping improvements with costs shared from various groups in the form of volunteer labor, material donations, and cash funds. The project scope of work involved the construction of a concrete ADA ramp to access the park at Le Point Street, retaining walls, concrete pathways and minor drainage improvements. The work was completed by a combination of private contractors, City staff, Arroyo Grande in Bloom volunteers and the Five Cities Rotary Club. The total cost of the project was just under $120,000. A portion of the funding was provided by a donation from the Howard Mankins Family in the amount of $50,000. However, this project wouldn’t have been successful without the help and dedication of the Arroyo Grande in Bloom, the Five Cities-Pismo Beach Rotary Club and the South County Historical Society. Staff is recommending additional improvements at this park location called, Hoosegow Park Improvements - Phase II and is presented in the proposed projects in the following pages. 5694 – Larchmont Drive Rehabilitation Project Larchmont Drive, located behind the Bank of America building between Vernon Street and Wesley Street, was one of the worst road conditions in the City. This project completely rehabilitated the road and included grinding of the existing pavement surface, isolated pavement repairs to failing roadway sections, connection of existing drain lines to an existing interceptor drain system, the installation of paving fabric, and replacement of asphalt curbing at the roadway edges. The total cost of the project was just under $200,000 funded completely by the Sales Tax Fund. 41% 32% 21% 6% Funding Sources Mankins Donation Park Impact Fees CDBG Grant Rotarty Club Donation Item 11.a. - Page 14 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 6 5697 – East Grand Ave Underground Utility Project - Phase II Phase II of the East Grand Ave Underground Utility Project included undergrounding utility lines on East Grand Ave from Oak Park Boulevard to Elm Street. Most public undergrounding utility projects are funded through Rule 20A credits, which are issued by PG & E each year to municipal agencies and are derived from an electric tariff filed with the Public Utilities Commission. Funding was created to purchase additional Rule 20A credits from the County of San Luis Obispo in the amount of $150,000 for approximately $3 million Rule 20A credits. Phase II was completed in February of 2015. 5807 – Crown Terrace/Le Point Street Sewer Rehabilitation - from Le Point Street to Crown Hill and from Crown Terrace to McKinley Street Priority A-1 and A-2 in the City’s Sewer Master Plan, Crown Terrace Sewer Rehabilitation Project was needed to remedy the structural deficiencies in the sewer inspection reports. The project included a cured-in-place pipe rehabilitation along the entire length of pipe in order to reduce infiltration, root intrusion and maintenance requirements. Additional construction was also needed on one segment of the project since the entire pipe replacement was necessary. The total cost of this project was approximately $153,000 and paid by the Sewer Fund. 5818 – The Pike Sewer Rehabilitation - from South Halcyon to South Elm Street Priority A-1 and A-2 in the City’s Sewer Master Plan, The Pike Sewer Rehabilitation Project was needed to remedy the structural deficiencies in the sewer inspection reports. The project included a cured-in-place pipe rehabilitation along the entire length of pipe in order to reduce infiltration, root intrusion and maintenance requirements. The total cost of this project was approximately $156,000 and paid by the Sewer Fund. 5828 – Eman Court Sewer Rehabilitation - Easement from Eman Court to Newman Drive Priority A-2 in the City’s Sewer Master Plan, the Eman Court Sewer Rehabilitation Project was needed to remedy the structural deficiencies in the sewer inspection reports. The project included a cured-in-place pipe rehabilitation along the entire length of pipe in order to reduce infiltration, root intrusion and maintenance requirements. The total cost of this project was approximately $30,000 and paid by the Sewer Fund. 5947 – Leanna Drive Waterline Creek Crossing This project was identified in the Water Master plan as the highest priority project. The existing 8-inch cast iron pipe encased in concrete was installed in 1960 under the Arroyo Grande Creek bed. The water main encasement was exposed to creek flow and was subject to cracking and failure. The project scope of work involved the abandonment of the existing 8” water main and installation of a new 12-inch high-density polyethylene pipe. In addition, 160 feet of 6-inch waterline was installed to tie in the existing connection along the east bank of the Arroyo Grande Creek. The total project cost was approximately $235,000 and was $250,000 under budget. This project was funded 64% by the water fund and 36% by the water facility fund. Item 11.a. - Page 15 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 7 TABLE A – STATUS OF EXISTING PROJECTS Project Funding- to-Date Expenditures -to-Date Estimated Carryover Status Comments Miscellaneous Projects 5416 – Corporation Yard Upgrade - Phase I 525,000 413,055 111,945 Under Construction This phase of the project includes the construction of a new administration building. Phase II is estimated to be $165,000 which includes the renovation of the existing building and roof repairs. For further detail see the upcoming recommended capital projects. 5422 – Le Point Street Parking Lot 1,040,655 680,362 360,293 Postponed due to Inadequate Funding The next phase of the project is to purchase the land on which a portion of the parking lot currently exists. Council has approved to set aside approximately $100,000 per year of Sales Tax Revenues towards purchasing the property. At this current rate, staff anticipates adequate funding by FY 2020-21. 5432 – Car Corral Upgrade 48,198 9,367 38,831 Under Construction Both a maintenance and ADA improvement project. Construction is expected to begin in May 2015 for the ADA improvements and repaving to begin with the regularly scheduled pavement management program in the Summer 2015. 5437 – Let There Be Lights 6,000 1,500 4,500 Postponed due to Inadequate Funding Project was created to install new vintage lights by the creek next to the Heritage Museum. Outside the initial design that was performed in FY 2011, there has been no development in this project. Item 11.a. - Page 16 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 8 Project Funding- to-Date Expenditures -to-Date Estimated Carryover Status Comments Miscellaneous Projects – continued 5438 – City Hall Document Imagining Project 100,000 92,454 7,546 Near Completion Majority of the project is complete. All departments are utilizing electronic scanning for most of their documents. The remaining piece of this project is getting the Engineering Division files properly scanned and indexed. 5446 – Police Department Server Virtualization 50,000 39,929 10,071 Near Completion Approved by Council on February 24, 2015, this project will provide IT redundancy and Disaster Recovery throughout the City’s network infrastructure. Park Projects 5547 – Heritage Square Park Restroom 200,000 11,330 188,670 Under Construction Facilities are constructed off-site and moved the park location once completed. Staff anticipates completion of project in August 2015. 5548 – Soto Sports Complex ADA Improvements Phase II 83,712 - 83,712 In Design On October 14, 2014, Council approved reallocating CDBG funds that were previously earmarked for façade improvements to ADA Program and Retrofit. City has identified a project at the Soto Sports Complex which will add ADA accessibility to Santos Baseball field as well as Campbell and Pilg fields. Item 11.a. - Page 17 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 9 Project Funding- to-Date Expenditures -to-Date Estimated Carryover Status Comments Street Projects 5603 – Oak Park Blvd/West Branch St Signal 252,000 12,820 239,180 In Design 5620 – Swinging Bridge Reinforcement 40,000 - 40,000 In Design Public works is developing a structural engineering RFP. 5690 – Alpine St Overlay & Waterline Improvements 300,000 18,068 281,932 In Design Council to award contract in May/June- time and will request an additional $65,000 in appropriations ($35,000 from Sales Tax and $30,000 from Water Fund) 5698 – Traffic Signal 200,000 - - Postponed due to Development Funds for this project will be returned to fund balance and will re-appropriate, if necessary. Originally appropriated for the signalization at Traffic Way and Fair Oaks. However, with planned development, this project is postponed until the impact of the Cherry Lane project is determined. Drainage Projects 5757 – Platino Ln at Oro Dr Intersection Improvements 50,000 - 50,000 In Bidding Public works is preparing plans and specifications and is targeting completion in mid-summer 2015. 5780 – Corporation Yard Stormwater Improvements 25,995 4,155 21,840 On-going Public Works is designing and constructing improvements at the Corporation Yard to assist with water board stormwater mandates. 5781 – Clark Properties Drainage Improvements 72,600 13,963 58,637 On-going Previous included in Project 5778 – Drainage Improvements, the Corbett Canyon Floodplain piece of the project has been dedicated to its own project. Item 11.a. - Page 18 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 10 TABLE B – SUMMARY OF RECOMMENED PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20 Project Carry Over FY 2015-16 New Funding Total FY 2015-16 Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Miscellaneous Projects 5434 – Paulding Wall Extension 25,000 50,000 75,000 - - - - 5442 – Council Chambers Upgrade 75,000 335,000 410,000 - - - - 5447 – Citywide Solar Panel Project - 14,000 14,000 - - - - 5449 – Wireless Internet Access Project - 32,450 32,450 - - - - 5450 – Corporation Yard Upgrade - Phase II - 165,000 165,000 - - - - 5451 – Electric Vehicle Charging Station - 5,000 5,000 - - - - 5423 – Elm St Community Center Upgrade 14,676 25,324 40,000 460,000 - - - 5445 – Woman’s Center Kitchen Renovation 20,000 - 20,000 80,000 - - - 5452 – IT Firewall Replacement - - - 30,000 - - - 5453 – Financial Management Software - - - - - 300,000 - 5441 – Police Station Firing Range - - - - - - 120,000 Total Miscellaneous Projects 134,676 626,774 761,450 570,000 - 300,000 120,000 Park Projects 5532 – Don Roberts Field Lighting 163,066 170,034 333,100 - - - - 5550 – Hoosegow Park Staircase Project - 30,000 30,000 - - - - Total Park Projects 163,066 200,034 363,100 - - - - Item 11.a. - Page 19 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 11 Project Carry Over FY 2015-16 New Funding Total FY 2015-16 Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Street Projects 5678 – Castillo Del Mar at Valley Road Improvements 591,441 100,000 691,441 - - - - 5601 – Fair Oaks Ave at Orchard Ave Intersection Improvements - 50,000 50,000 - - - - 5665 – ADA Ramps at Mid-Block Crosswalks - 59,194 59,194 - - - - 5642 – Brisco Road Interchange 808,374 870,000 1,678,374 16,317,520 - - - 5671 – East Branch St Streetscape 50,000 20,000 70,000 488,000 - - - 5605 – E Grand Ave Sidewalk Improvements - - - 100,000 100,000 - - 5604 – Traffic Way Bridge Improvements 66,093 73,912 140,005 - 420,000 - - 5608 – Bridge Street Bridge Rehabilitation 806,442 - 806,442 - - 4,995,500 - Total Street Projects 2,322,350 1,173,106 3,495,456 16,945,520 520,000 4,995,500 - Drainage Projects 5782 – Vard Loomis Properties Drainage - 25,000 25,000 25,000 - - - Total Drainage Projects - 25,000 25,000 25,000 - - - Item 11.a. - Page 20 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 12 Project Carry Over FY 2015-16 New Funding Total FY 2015-16 Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Sewer Rehabilitation Projects 5841 – Arroyo Grande Creek - 246,900 246,900 - - - - 5821 – South Alpine Street - - - 51,100 - - - 5826 – Woodland Drive 11,788 - 11,788 59,912 - - - 5842 – South Halcyon Road - - - 56,700 - - - 5843 – Vernon Street - - - 33,800 - - - 5817 – Alder Street 190 - 190 - 67,910 - - 5820 – Wood Place - - - - 48,900 - - 5822 – Tally Ho Creek Crossing 2,883 - 2,883 - 29,617 - - 5833 – Cameron Court 994 - 994 - - 140,006 - 5851 – Ash Street - - - - - 40,000 - Total Sewer Rehabilitation Projects 15,855 246,900 262,755 201,512 146,427 180,006 - Other Sewer Projects 5849 – Manhole Rehabilitation 47,254 62,746 110,000 - - - - 5845 – Lift Station No. 1 Force Main Replacement 41,180 - 41,180 - 73,000 382,000 143,600 Total Other Sewer Projects 88,434 62,746 151,180 - 73,000 382,000 143,600 Total All Sewer Projects 104,289 309,646 413,935 201,512 219,427 562,006 143,600 Item 11.a. - Page 21 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 13 Project Carry Over FY 2015-16 New Funding Total FY 2015-16 Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 Water Projects 5944 – Water Well No. 11 Facilities 177,832 172,168 350,000 - - - - 5948 – Reservoir No. 3 & 4 Exterior Recoating and Seismic Evaluation - 638,800 638,800 - - - - 5968 – Reservoir No. 2 Roof Repair - 80,000 80,000 - - - - 5969 – Reservoir Nitrification Reduction - 100,000 100,000 - - - - 5924 – Le Point Area Water Main Upgrades - 76,000 76,000 608,100 - - - 5942 – Reservoir No. 7 - - - - 886,800 - - 5965 – Reservoir No. 5 Recoating - 125,000 125,000 - - 277,200 - 5966 – Coach Rd & Garden St Pipe Bridges Evaluation - - - - - - 68,500 5967 – Highway 101 Crossing Water Upgrade - - - - - - 370,600 Total Water Projects 177,832 1,191,968 1,369,800 608,100 886,800 277,200 439,100 Item 11.a. - Page 22 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 14 PROJECT DETAIL OF RECOMMENED PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20 5423 – Elm Street Community Center Upgrade The City owed facility located at 1221 Ash St currently holds the administration of the City’s Recreation Services Department as well as the Preschool Program. The temporary building is over 50-years old and was purchased from Lucia Mar School District. Improvements to this building have been delayed due to the Community Center project proposed near the Woman’s Center on West Branch Street. Due to the uncertainty o f the Community Center and the timing of the completion of the project, major renovation is needed at this site. Staff is proposing a complete demolition of the existing building and replacing it with a new modular building. Should the Community Center project cause the relocation of the Recreation Department, staff is incorporating into the plans a design that will allow for the rental and use of this new building for but not limited to: conferences, training, special interest classes, etc. Carryover FY 15-16 FY 16-17 Total Funding Source 4816 – Debt Financing - - 300,000 300,000 4906 – Community Center Impact Fees 14,676 25,324 - 40,000 4950 – Sales Tax - - 160,000 160,000 Total 14,676 25,324 460,000 500,000 Expense Detail 7001 – Construction - - 450,000 450,000 7201 – Contingency - - 10,000 10,000 7301 – Contract Admin - 25,324 - 25,324 7501 – Design & Survey 14,676 - - 14,676 Total 14,676 25,324 460,000 500,000 Staff is recommending paying for the debt payments through the Sales Tax Fund in the amount of $165,000 in both fiscal years 2017-18 and 2018-19. Staff recommends continuing to set aside $75,000 towards the operating efforts for the new Recreation operations in fiscal year 2019-20. Item 11.a. - Page 23 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 15 5434 – Paulding Wall Extension The Paulding Wall, located on the north side of East Branch Street below Paulding Middle School, needs to be extended east to Huasna Road in order to retain the hillside area and maintain adequate pedestrian and bicycle area adjacent to the roadway. In addition to this effort, the 5-Cities Men’s Club is also pursuing a similar project to repair a deteriorating section of the wall. Staff recommends using Sales Tax funding for the traffic control costs and, if funds remain, reallocate to extend the other side of the wall. Carryover FY 15-16 Total Funding Source 4950 – Sales Tax 25,000 50,000 75,000 Expense Detail 7001 – Construction 25,000 50,000 75,000 5441 – Police Firing Range A full cleanup of the past lead waste will eventually need to be completed when the range has shut down operations there. The new owners have renewed the lease on the property and have indicated they have no problem with continued range operations there. FY 19-20 Funding Source 4950 – Sales Tax 120,000 Expense Detail 7001 – Construction 120,000 5442 – Council Chambers Upgrade The Council Chambers, located at 204 East Branch Street needs to be renovated and upgraded. Project specifications include redesign of Council Chamber layout, segregated men and women’s restroom facilities, renovation of conference rooms, ADA improvements as well as an audio and video upgrade. The audio and video upgrade will include the installation of remotely controlled camera system for the cable casting of City Council and Planning Commission meetings. Carryover FY 15-16 Total Funding Source 4950 – Sales Tax 25,000 225,000 250,000 4954 – PEG Fees 50,000 110,000 160,000 Total 75,000 335,000 410,000 Expense Detail 6201 – Equipment 50,000 110,000 160,000 7001 – Construction 25,000 225,000 250,000 Total 75,000 335,000 410,000 Item 11.a. - Page 24 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 16 5445 – Woman’s Center Kitchen Renovation Project scope includes the remodel and renovation of the kitchen at the Woman’s Center. The renovating has been requested by the Woman’s club. This is a $100,000 remodel with 80% of the funds raised through donation by the Woman’s Club. The City has agreed to contribute $20,000 towards this project and had appropriated funds in Fiscal Year 2013-14. Carryover FY 16-17 Total Funding Source 4809 – Donations - 80,000 80,000 4906 – Community Center Impact Fees 20,000 - 20,000 Total 20,000 80,000 100,000 Expense Detail 7001 – Construction 20,000 80,000 100,000 5447 – Citywide Solar Panel Project Staff is investigating the feasibility for the design and installation of solar panels at the following City locations: Soto Sports Complex (including Recreation and Public Works facilities); Police Station; City Council Chambers; Fire Station; and Woman’s Club Community Center. The budgeted cost includes time for consultants and staff to work with solar providers on proposed facilities feasibility, sizing, and financing alternatives. Staff will present findings to Council for consideration of construction once estimated costs have been determined. FY 15-16 Funding Source 4921 – Park Development Impact Fees 3,500 4930 – Sewer Fund 2,800 4940 – Water Fund 2,800 4950 – Sales Tax 3,500 4955 – Police Impact Fees 1,400 Total 14,000 Expense Detail 7001 – Construction - 7201 – Contingency - 7301 – Contract Admin 14,000 7501 – Design & Survey - Total 14,000 Item 11.a. - Page 25 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 17 5449 – Wireless Internet Access Project Due to an increase in mobile technology and collaboration with outside agencies, requests for wireless internet access throughout the City occur on a regular basis. Beginning with City Hall and the Council Chambers, this project will design and install wireless infrastructure to provide secure access for both City staff and 3rd party vendors, as necessary. Council and City administrators began utilizing iPad tablets in 2012 and have come to rely heavily on the internet for access to meeting agenda packets, calendars and emails. In addition, media representatives, vendors, and contractors commonly request access during various City meetings. The total cost of the project is estimated to be $32,450 funded by the Sales Tax Fund revenue. 5450 – Corporation Yard Upgrade – Phase II On October 22, 2013, the Council approved conceptual design plans for the renovation of the Corporation Yard. The project goals included:  Segregated men’s and women’s changing rooms and restrooms;  Adequate office space for administrative staff;  A dedicated document storage area;  A suitable break room and training room facility;  Upgrade existing restroom facilities to conform with ADA requirements;  And to extend the useful life of the current structure. Due to the costs to complete the project, staff took a two-phased approach; Phase I (currently project no. 5416) constructed a new administration building and Phase II (being requested) includes the remodel of the existing building to complete the items mentioned above as well as roof repairs and recoating. Item 11.a. - Page 26 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 18 5450 – Corporation Yard Upgrade – Phase II - continued Funding for this project will be spilt 3-ways as follows: FY 15-16 Funding Source 4930 – Sewer Fund 55,000 4940 – Water Fund 55,000 4950 – Sales Tax 55,000 Total 165,000 Expense Detail 7001 – Construction 155,000 7201 – Contingency - 7301 – Contract Admin 5,000 7501 – Design & Survey 5,000 Total 165,000 5451 – Electric Vehicle Charging Station The City secured a grant that allows for the installation of an electric vehicle charging station in the Le Point Street parking lot. The grant requires a local match of $5,000 to be funded by the Sales Tax Fund. The total cost for project is estimated to be $20,000. 5452 – Information Technology Firewall Replacement The existing City Hall Watchguard firewall device will be six (6) years old by the end of the 2016 fiscal year. While a typical replacement cycle is seven (7) years, the current device is becoming more vulnerable due to increased threats from hackers around the world. The proposed Palo Alto firewall device is much more resilient against outside attacks due to an extensive Intrusion Protections System that provides policy granularity and better protection from outside threats. The Palo Alto firewall device will also provide increased data transfer rate to support a growing dependency on internet usage. FY 16-17 Funding Source 4950 – Sales Tax 30,000 Expense Detail 6201 – Equipment 23,000 7001 – Construction 7,000 Total 30,000 FY 18-19 Funding Source 44XX – Local Grant 15,000 4950 – Sales Tax 5,000 Total 20,000 Expense Detail 7001 – Construction 20,000 Item 11.a. - Page 27 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 19 5453 – Financial Management Software The Eden Financial Management system program was installed in January 2003. Upgrading and replacing the current system is critical to the effectiveness and efficiency of the Administrative Services department. A new Financial Management System will upgrade the functions including utility billing, payroll, receivables, accounts payables and receipting system. Staff is requested this purchase be made in fiscal year 2018-19, 16-years since it was last updated. Costs include implementation of new software, equipment as well as temporary staffing needs during the transition. FY 18-19 Funding Source 4930 – Sewer Fund 50,000 4940 – Water Fund 50,000 4950 – Sales Tax 200,000 Total 300,000 Expense Detail 5303 – Contractual Services 80,000 6103 – Software 200,000 7201 – Contingency 20,000 Total 300,000 5532 – Don Roberts Field Lighting Originally included in the Biennial Budget for Fiscal Years 2007-08 and 2008- 09, the Don Robert Field Lighting Project has completed preliminary engineering design and environmental determination. Energy efficient LED lighting is now available and can meet City lighting standards is proposed for the project. An additional $170,000 is requested for this lighting and for an increase in costs for the project since it was originally proposed. The project includes the design and installation of lighting at Don Robert Field located on the Southwest portion of the Soto Sports Complex. Project will cover a topographic survey, electrical engineering, and related construction work. Carryover FY 15-16 Total Funding Source 4921 – Park Development Impact Fees 163,066 170,034 333,100 Expense Detail 7001 - Construction 152,316 129,284 281,600 7301 – Contract Admin - 20,500 20,500 7401 – Testing 2,750 3,250 6,000 7501 – Design & Survey 8,000 17,000 25,000 Total 163,066 170,034 333,100 5550 – Hoosegow Park Staircase Project Construct staircase at Howard Mankin’s Hoosegow Park. This staircase was in the initial design plan approved by Council and has been requested by the adjoining property owners. Project costs are estimated to be $30,000 funded as followed: FY 15-16 Funding Source 4914 – Park Improvement Impact Fees 26,733 4923 – Construction Impact Fees 3,267 Total 30,000 Item 11.a. - Page 28 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 20 5601 – Fair Oaks Ave at Orchard Ave Intersection Improvements The primary objective of the project is to address circulation and pedestrian/cyclist safety issues involving high school traffic. The City has requested $3.6 million in RSTP and/or CMAQ funding for operational improvements on Fair Oaks Avenue. The project proposes the installation of a roundabout at the US- 101 southbound off- ramp at Fair Oaks Avenue and Orchard Avenue intersection; reconfiguration of Fair Oaks Avenue from four (4) travel lanes to three (3) travel lanes and adding bicycle lanes and a center left turn lane; installation of a bus turnout on Fair Oaks in front of the Arroyo Grande High School; and installation of a buffer area designed to remove mud and cake-soil from the tires of farm machinery to avoid transporting it onto Fair Oaks Avenue. A feasibility study evaluating these concepts and potential alternatives needs to be completed first. The funding requested addresses this initial need. The total estimated cost of the project is estimated to be $1 million and is listed as an unfunded project in Table F. 5602 – Halcyon Road Complete Street Plan This project will produce a "Complete Streets Blueprint" for the Halcyon Road corridor that lies within the City of Arroyo Grande and the County of San Luis Obispo. Halcyon Road connects U.S. Route 101 and State Route 1, and serves as a City major arterial and a significant County arterial connecting the City of Arroyo Grande and the unincorporated Nipomo Mesa area. The project will develop a plan to improve safety, mobility and accessibility for all users. The project will include an aggressive public outreach component to actively engage stakeholders. 5604 – Traffic Way Bridge Improvement Project Scour is the hole left behind when sediment such as sand and rocks is washed away from around a bridge's abutments (supports at each end of a bridge) or piers (pillars supporting a bridge). Scour may undermine bridge foundations or remove the protection from the abutment slopes thereby compromising the integrity of the structure. In the case of the Traffic Way Bridge, scour is occurring along the middle piers where the bottom of the channel is significantly lower than when the bridge was constructed in 1932, and runoff at the abutments is causing erosion of the abutment embankments. Caltrans performs bi-annual inspections of all bridges throughout California. In a letter accompanying the 2006 inspection report for the Traffic Way Bridge, it was noted that Caltrans had identified the Traffic Way Bridge as being scour critical and that a Plan of Action should be established. FY 15-16 Funding Source 4950 – Sales Tax 50,000 Expense Detail 7701 – Conceptual Study 50,000 FY 15-16 Funding Source 4486 – USHA 150,000 4950 – Sales Tax 19,500 Total 169,500 Item 11.a. - Page 29 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 21 5604 – Traffic Way Bridge Scour - continued A grant application requesting funding to repair the damage caused by scour and to mitigate the scour problem by constructing scour countermeasures was submitted by the City to Caltrans in January 2012. As a result, the project is currently programmed for 88.53% funding for both Preliminary Engineering ($75,000) and Construction ($420,000). Based on future analysis, scour countermeasure may be recommended for installation or depending on cost/benefit; a bridge replacement may be recommended. Preliminary Engineering work includes environmental studies, NEPA approval, final design, and other related work including the cost of advertising leading to physical construction of a project. Construction work includes the actual cost to construct the project itself, construction engineering, and administrative settlement of cost for contract claims. Carryover FY 15-16 FY 17-18 Total Funding Source 4487 – HBP Grant 61,923 65,435 371,800 499,158 4950 – Sales Tax 4,170 8,500 48,200 60,870 Total 66,093 73,935 420,000 560,028 Expense Detail 7001 – Construction - - 375,000 375,000 7201 – Contingency - - - - 7301 – Contract Admin 6,656 8,685 45,000 60,341 7501 – Design & Survey 59,437 65,250 - 124,687 Total 66,093 73,935 420,000 560,028 5605 – E Grand Ave Sidewalk Improvements Remove and replace sidewalk and curb ramps along East Grand Ave over the US 101 highway. The project is proposed to be phased over two years period; completing one side of the street in each fiscal year. FY 16-17 FY 17-18 Total Funding Source 4950 – Sales Tax 100,000 100,000 200,000 Expense Detail 7001 – Construction 90,000 100,000 190,000 7501 – Design & Survey 10,000 - 10,000 Total 100,000 100,000 200,000 5608 – Bridge Street Bridge Improvement Project The City is proposing to rehabilitate or replace the existing historic Bridget Street Bridge. Item 11.a. - Page 30 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 22 5608 – Bridge Street Bridge Improvement Project - continued Project is broken out in three phases; Phase I is to refine feasible alternatives, provide visual displays, conduct public review and perform necessary engineering and environmental studies; Phase II is to prepare plans, specifications and estimates for the preferred alternative. Phase III is the actual construction of bridge. 100% of the funding has been secured through the Highway Bridge Program (HBP) grant funds. Carryover FY 18-19 Total Funding Source 4487 – HBP Grant 806,442 4,995,500 5,801,942 Expense Detail 7001 – Construction - 4,479,050 4,479,050 7201 – Contingency 80,992 - 80,992 7301 – Contract Admin - 516,450 516,450 7501 – Design & Survey 390,000 - 390,000 7701 – Concept Studies 335,450 - 335,450 Total 806,442 4,995,500 5,801,942 5642 – Brisco Road Interchange This project began in 2001 when a project study report/project development support was completed to discuss to options in approving the operation of the Brisco Road/Halcyon Road/U.S. 101 Interchange. Due to highly constrained site conditions, numerous design alternatives have been reviewed by Cal Trans. Currently two alternative projects are scheduled to be evaluated in the project approval/environmental determination phase in 2015. When selected, it is estimated the construction of the project be approximately $16 million. 5642 – Brisco Road Interchange - continued The purpose of this project is to provide congestion relief, alleviate queuing, and improve the traffic operations of the regional and local street system in the vicinity of US 101. The purpose is also to continue to accommodate access to existing and planned development. Staff is recommending paying for the debt payments through the Sales Tax Fund in the amount of $250,000 per year and through the Transportation Facility Impact Fees in the amount of $100,000 per year for the next 30- years. Carryover FY 15-16 FY 16-17 Total Funding Source 4482 – RSHA 30,000 - - 30,000 4490 – STIP-RIP AC - - 6,624,000 6,624,000 4816 – Debt Financing - - 9,093,520 9,093,520 4926 – Trans Facility Impact Fees 778,374 870,000 400,000 2,048,374 4950 – Sales Tax - - 200,000 200,000 Total 808,374 870,000 16,317,520 17,995,894 Expense Detail 7001 – Construction 700,000 870,000 14,330,020 15,900,020 7201 – Contingency - - 500,000 500,000 7301 – Contract Admin - - 1,190,000 1,190,000 7401 – Testing - - 297,500 297,500 7501 – Design & Survey 108,374 - - 108,374 Total 808,374 870,000 16,317,520 17,995,894 Item 11.a. - Page 31 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 23 5665 – ADA Ramps at Mid-Block Crosswalk On March 10, 2015, Council approved allocating $59,194 to assist in Americans with Disabilities Act (ADA) improvements by removing architectural barriers within the public right-of-way with Community Development Block Grant funds. FY 15-16 Funding Source 4907 – CDBG 59,194 Expense Detail 7001 – Construction 45,000 7301 – Contract Admin 4,994 7501 – Design & Survey 9,200 Total 59,194 The Curb Ramp Installation Project will involve the installation of accessibility curb ramps. The new curb ramps will be located throughout the City's commercial areas as well as areas around schools, parks and public facilities. Priority will be given to locations where mid-block crosswalks exist that do not currently have curb ramps. This funding is important to assist the City in achieving compliance with ADA requirements. It is estimated that there are currently 225 locations within the City that do not have an existing curb ramp. The estimated cost of construction, excluding design costs, is $1,144,000 to install all 225 curb ramps. Given the City's annual allocation of CDBG funds and local sales tax funds appropriated to ADA improvements (total for both is about $75,000), and not adjusting for inflation, it will take the City roughly 20 years to complete these curb ramps. The City also has an estimated 600 locations where there are existing but non-ADA compliant curb ramps. The approximate cost to fix these curb ramps is $4,200,000. There are also other ADA improvements needed at various City-owned facilities and parks. 5671 – East Branch Street Streetscape Carryover FY 15-16 FY 16-17 Total Funding Source 44XX – RSTP/ CMAQ - - 390,400 390,400 4950 – Sales Tax 50,000 20,000 97,600 167,600 Total 50,000 20,000 488,000 558,000 Expense Detail 7001 – Construction - - 488,000 488,000 7501 – Design & Survey 45,000 20,000 - 65,000 7701 – Concept Studies 5,000 - - 5,000 Total 50,000 20,000 488,000 558,000 The project proposes installation of landscaped bulb-outs and medians, bicycle lanes, sidewalk infill, crosswalk enhancements, new street furniture, street trees, and ADA accessible ramps on a section of East Branch Street from Mason Street to East of Paulding Circle. Item 11.a. - Page 32 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 24 5678 – Castillo Del Mar at Valley Road Improvements This project is to construct, widen and improve drainage associated with the extension of Castillo Del Mar Road from Orchard Street to Valley Road. Carryover FY 15-16 Total Funding Source 4825 – Developer Contributions 541,441 - 541,441 4950 – Sales Tax 50,000 100,000 150,000 Total 591,441 100,000 691,441 Expense Detail 7001 - Construction 467,985 100,000 567,985 7201 – Contingency 42,000 - 42,000 7301 – Contract Admin 21,237 - 21,237 7401 – Testing 5,500 - 5,500 7501 – Design & Survey 54,719 - 54,719 Total 591,441 100,000 691,441 5781 – Vard Loomis Properties Drainage Improvements This project will design and fund repairs to a deteriorating corrugated metal pipe (CMP) behind the residences on Lard Loomis Lane. FY 15-16 FY 16-17 Total Funding Source 4950 – Sales Tax 25,000 25,000 50,000 Expense Detail 7001 – Construction 25,000 25,000 50,000 7201 – Contingency Total 25,000 25,000 50,000 Item 11.a. - Page 33 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 25 Sewer Rehabilitation Projects Video inspection reports have identified that the numerous sections of sewer main require rehabilitation. Listed in the City’s Wastewater Master Plan as a priority A-1 and A-2, the following locations are proposed to employ a cured-in-place pipe rehabilitation along the entire length of the section mentioned below to reduce infiltration, root intrusion, and maintenance requirements, as well as probability of failure.  Parallel to the AG Creek from Huasna Road to North Mason Street  South Alpine Street from Eman Court to Cerro Vista Lane  Woodland Drive from Fair Oaks Avenue to Olive Street  South Halcyon Road from Farroll Avenue to Sandalwood Avenue  Vernon Street from Larchmont Drive to West Branch Street  Alder Street from Fair Oaks Avenue to Farroll Avenue  Backyard sewer west of Wood Place  Tally Ho Creek Crossing  Cameron Court  Ash Street from Alder Street Carryover FY 15-16 FY 16-17 FY 17-18 FY 18-19 Total Funding Source 4825 – Developer Contributions 15,855 - - - - 15,855 4930 – Sewer Fund - 246,900 201,512 146,427 180,000 774,839 Total 15,855 246,900 201,512 146,427 180,000 790,694 Project Location 5841 – Arroyo Grande Creek - 246,900 - - - 246,900 5821 – South Alpine Street - - 51,100 - - 51,100 5826 – Woodland Drive 11,788 - 59,912 - - 71,700 5842 – South Halcyon Road - - 56,700 - - 56,700 5843 – Vernon Street - - 33,800 - - 33,800 5817 – Alder Street 190 - - 67,910 - 68,100 5820 – Wood Place - - - 48,900 - 48,900 5822 – Tally Ho Creek Crossing 2,883 - - 29,617 - 32,500 5833 – Cameron Court 994 - - - 140,006 141,000 5851 – Ash Street - - - - 40,000 40,000 Total 15,855 246,900 201,512 146,427 180,006 790,700 Item 11.a. - Page 34 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 26 5845 – Lift Station No. 1 Force Main Replacement The Lift Station 1 force main is in poor condition. The 8‐inch cast iron force main carrying flow leaving Lift Station No. 1, was installed in about 1973, making the force main 41 years old. City staff report that there has been one major and one minor break in the force main in recent years, an indicator that the force main has exceeded its useful life. Carryover FY 17-18 FY 18-19 FY 19-20 Total Funding Source 4825 – Developer Contributions 41,180 - - - 41,180 4930 – Sewer Fund - 73,000 382,000 143,600 598,600 Total 41,180 73,000 382,000 143,600 639,780 Expense Detail 7001 – Construction 41,180 - 282,000 143,600 466,780 7201 – Contingency - - 50,000 - 50,000 7301 – Contract Admin - - 50,000 - 50,000 7501 – Design & Survey - 73,000 - - 73,000 Total 41,180 73,000 382,000 143,600 639,780 It is recommended that the City replace the existing 8‐inch cast iron force main with an 8‐inch PVC force main. The length of the force main is approximately 3,070‐linear feet (LT). Because of the complexity and cost of the project, staff recommends funding this project over the course of three (3) years beginning in fiscal year 2017-18 and completing in fiscal year 2019-20. Listed in the City’s Wastewater Master Plan as priority B-1. 5849 – Manhole Rehabilitation The City’s collection system currently contains numerous manholes that have deteriorated and/or experienced structural fatigue. Various physical factors, such as subsidence from traffic loading, shifting and expanding soils, temperature variations and cyclic groundwater levels can lead to the weakening of manholes. Additionally, the environmental conditions within the collection system can cause microbial induced corrosion. Microbial induced corrosion can rapidly destroy concrete-based materials in the collection system. Structurally compromised or deteriorated manholes can lead to increased infiltration and/or leakage of wastewater into the ground. Listed in the City’s Wastewater Master Plan as priority C-1 this project includes the sections located on El Camino Real and the Arroyo Grande Cemetery. Several locations throughout the City are required to be repaired and will be an on-going capital maintenance project. Carryover FY 15-16 Total Funding Source 4825 – Developer Contributions 47,254 - 47,254 4930 – Sewer Fund - 62,746 62,746 Total 47,254 62,746 110,000 Expense Detail 7001 – Construction 47,254 37,746 85,000 7201 – Contingency - 10,000 10,000 7301 – Contract Admin - 5,000 5,000 7501 – Design & Survey - 10,000 10,000 Total 47,254 62,746 110,000 Item 11.a. - Page 35 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 27 5911 – Water Well No. 11 Facilities On May 12, 2012, Taos Holding Corporation dedicated Well No. 11 and an easement to the City as required by a condition of approval for Tract 1998 to help mitigate impacts of the project on the City’s water supply. The project involves the conversion of the well to residential water quality standards. The scope of work includes the construction of a well pump building equipped with water quality treatment equipment, a 240 foot waterline to connect the well to the treatment facility, and waterline to directly connect the new facility into the City’s water main on La Canada Street. A sewer line will also be installed to route all flushing water and the building floor to drain into the City’s sewer main. The project is currently pending a State permit which needs to be received prior to bidding the project. According to the engineers estimate, approximately $350,000 will be needed to complete the project. Carryover FY 15-16 Total Funding Source 4943 – Water Availability 177,832 172,168 350,000 Expense Detail 7001 – Construction 161,547 172,168 333,715 7201 – Contingency 16,285 - 16,285 7301 – Contract Admin - - - 7501 – Design & Survey - - - Total 177,832 172,168 350,000 5924 – Le Point Area Water Main Upgrades The City’s has experienced numerous recent breaks in the 4‐inch cast iron distribution mains in the Le Point area: (1) Crown Terrace from Crown Hill to Le Point, (2) Le Point from Crown Terrace to Hwy 227, and (3) McKinley from Le Point to Crown Hill. Additionally, pipe coupons show that the cast iron pipe in the City’s distribution system is in poor condition. The water mains in the Le Point Area are made of cast iron, and were installed in 1938, making them 74 years old. Cast iron pipe is estimated to have an expected useful life of 50 to 100 years. The recent main breaks signal that the cast iron pipe in the Le Point area has reached the end of its useful life. In addition, coupons from representative cast iron sections show signs of significant tuberculation. Tuberculation is the irregular buildup of corrosion scale and associated biofilm inside a cast iron pipe over time leading to decreased pipeline capacity, increased use of chlorine residual, and potential water quality complaints. As discussed in the City’s Water Master Plan as priority B-7, it is recommended that the City replace the following mains with 8‐inch PVC pipe. FY 15-16 FY 16-17 Total Funding Source 4940 – Water Fund 38,000 304,050 342,050 4942 – Water Facility Impact Fees 38,000 304,050 342,050 Total 76,000 608,100 684,100 Expense Detail 7001 – Construction - 508,100 508,100 7201 – Contingency - 50,000 50,000 7301 – Contract Admin - 50,000 50,000 7501 – Design & Survey 76,000 - 76,000 Total 76,000 608,100 684,100 Item 11.a. - Page 36 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 28 5942 – Reservoir No. 7 The existing storage in the Rancho Grande zone is not sufficient to meet estimated build-out storage require- ments. Also, additional storage is needed in the Rancho Grande Zone to allow Reservoir 5 to be taken out of service in order to recoat the tank interior and perform routine cleaning and maintenance. It is recommended that the City construct a new steel storage reservoir with a nominal value of 500,000 gallons to serve the Rancho Grande zone. The overflow elevation of the new storage reservoir should be equivalent to Reservoir 5 (overflow elevation 432’), which also serves the Rancho Grande zone. Reservoir 7 should be equipped with an internal mixing system relying on inlet velocity and inlet/outlet configuration to keep the tank mixed. 5948 – Reservoir No. 3 & 4 Exterior Recoating and Seismic Evaluation On October 28, 2014 City Council accepted the first phase of this project which included the removal and disposal of potential lead based paint, minor surface repairs and painting of the existing 250,000 gallon above ground steel water Reservoir No. 3, located at 805 Stagecoach Road. The Next segment of this project would be to do similar work to the Reservoir No. 4. Reservoir No. 4 was built in 1982, and has not been coated since its initial coating was applied when it was built. The existing interior coating is coal tar enamel and the existing exterior coating is enamel paint. In 2003, both the interior and exterior were inspected. The 2003 inspection found the internal and external coating to be in good condition. In 2007, the City inspected Reservoir No. 4 again and identified cracks in the coating that resulted from an earthquake. In addition, Reservoir No. 3 and 4 are not equipped with a seismic restraint system. Although not legally required to, the City has elected to perform retrofits for public safety reasons. FY 17-18 Funding Source 4940 – Water Fund 286,800 4942 – Water Facility Impact Fees 600,000 Total 886,800 Expense Detail 7001 – Construction 662,800 7201 – Contingency 64,000 7301 – Contract Admin 64,000 7501 – Design & Survey 96,000 Total 886,800 FY 15-16 Funding Source 4940 – Water Fund 638,800 Expense Detail 7001 – Construction 458,600 7201 – Contingency 51,500 7301 – Contract Admin 51,500 7501 – Design & Survey 77,200 Total 638,800 Item 11.a. - Page 37 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 29 5965 – Reservoir No. 5 Recoating The interior and exterior coating on Reservoir 5 show signs of failure. A new coating system needs to be applied to each reservoir to preserve the steel tanks and protect water quality. The last coating was applied to Reservoir No. 5 in 1986, when the tank was constructed. To correspond with a potential telecommunication cellular site, it is recommended that the City apply a new coat to the exterior of Reservoir No. 5 with an appropriate coating system such as a high solids epoxy in fiscal year 2015-16. The interior of the tank will then be completed in the fiscal year 2018-19. Listed in the City’s Water Master Plan as Priority B-1. 5966 – Coach Road & Garden Street Pipe Bridges Evaluation The existing steel pipe bridges crossing the Arroyo Grande Creek from Coach Road and from Garden Street were constructed in 1964 and shown evidence of corrosion and coatings that require rehabilitation. 5966 – Coach Road & Garden Street Pipe Bridges Evaluations - continued It is recommended that the City solicit a structural engineer to perform a comprehensive structural analysis of the steel pipe bridges crossing the Arroyo Grande Creek from Coach Road and from Garden Street. Using the results of the structural analysis, the City can determine whether rehabilitation or upgrade of one or both of the pipe bridges is required. In addition, it is recommended that the City select an environmental permitting consultant to prepare a permitting strategy memorandum, to aid the City with the decision to rehabilitate or replace the pipe bridges. The permitting strategy memorandum will help guide the City through any required environmental permitting procedures such as California Environmental Quality Act (CEQA) compliance, the U.S. Army Corps of Engineers (e.g. 404 Permit), and/or the California Department of Fish and Game (e.g. Streambed Alteration Agreement). Listed in the City’s Water Master Plan as a priority B-2 project. FY 15-16 FY 18-19 Total Funding Source 4940 – Water Fund 125,000 277,200 402,200 Expense Detail 7001 – Construction 90,000 207,900 297,900 7201 – Contingency 9,000 20,800 29,800 7301 – Contract Admin 9,000 20,800 29,800 7501 – Design & Survey 17,000 27,700 44,700 Total 125,000 277,200 402,200 FY 19-20 Funding Source 4940 – Water Fund 68,500 Expense Detail 7201 – Contingency 6,500 7501 – Design & Survey 62,000 Total 68,500 Item 11.a. - Page 38 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 30 5967 – Highway 101 Crossing Water Upgrade - West Cherry Avenue The cast iron main crossing Highway 101 along West Cherry Avenue is expected to be nearing the end of its useful life and is a critical connection for the distribution system across Highway 101. This section of main was installed in 1958, making it 54 years old. Cast iron pipe is estimated to have an expected useful life of 50 to 100 years. The main is expected to be nearing the end of its useful life. It is recommended that the City upgrade the Highway 101 crossing along West Cherry Avenue to a 12‐inch ductile iron pipe. Listed as priority B-5 in the City’s Water Master Plan. 5968 – Reservoir No. 2 Roof Repair After an inspection of the roof of Reservoir No. 2, located on Hillcrest Drive, the roof is in need of repair and repainting. The roof was last painted in 1998 and was not listed in the City’s Water Master Plan. Savings from the Leanna Creek Drive Waterline Project is expected to fund this capital maintenance project. 5969 – Reservoir Nitrification Reduction The use of chloramines for disinfection of our potable water can contribute to nitrification in our water distribution system. This leads to a loss of disinfection residual. This project will help control the NO2 formation by installing mixers and sodium hypochlorite injection at Reservoirs 1, 2, 4 & 5. FY 15-16 Funding Source 4940 – Water Fund 100,000 Expense Detail 6201 – Equipment 55,000 7001 – Construction 45,000 Total 100,000 This project will be conducted in-house and will only require the outsourcing of the electrical portion of the project. FY 19-20 Funding Source 4940 – Water Fund 370,600 Expense Detail 7001 – Construction 276,600 7201 – Contingency 27,000 7301 – Contract Admin 27,000 7501 – Design & Survey 40,000 Total 370,600 FY 15-16 Funding Source 4940 – Water Fund 80,000 Expense Detail 7001 – Construction 65,000 7201 – Contingency 8,000 7301 – Contract Admin 2,000 7501 – Design & Survey 5,000 Total 80,000 Item 11.a. - Page 39 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 31 TABLE C – SUMMARY OF RECOMMENED CAPITAL MAINTENANCE PROJECTS FOR THE FISCAL YEARS 2015-16 THOUGH 2019-20 Project Carry Over FY 2015-16 New Funding Total FY 2015-16 Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 5448 – Facility Maintenance & Upgrades - 25,000 25,000 25,000 25,000 25,000 25,000 5515 – Various Park Improvements and Equipment Replacement - 45,000 45,000 45,000 45,000 45,000 45,000 5602 – Street Tree Trimming - 25,000 25,000 25,000 25,000 25,000 25,000 5638 – Pavement Management Program 224,812 875,000 1,099,812 900,000 925,000 950,000 975,000 5658 – Various Striping and Sidewalks Improvements 2,891 100,000 102,891 55,000 60,000 115,000 120,000 5659 – Safety Improvement Program - 22,500 22,500 22,500 22,500 22,500 22,500 5664 – ADA Program & Retrofits 11,557 75,000 86,557 105,000 110,000 115,000 120,000 5778 – Various Stormwater, Drainage & CMP Improvements 24,780 35,500 60,280 60,000 80,000 84,000 84,000 5946 – Galvanized Service Replacements - 35,000 35,000 35,000 35,000 35,000 35,000 Total 264,040 1,238,000 1,502,040 1,272,500 1,327,500 1,416,500 1,451,500 5448 – Facility Maintenance & Upgrades The City has delayed many maintenance activities due to lack of available funding. One of the goals of the City Council was to establish an annual amount of funding dedicated to the upkeep, upgrade and maintenance of City facilities. Funded by the Sales Tax, staff is recommending allocating $25,000 per year towards this effort. Item 11.a. - Page 40 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 32 5515 – Various Park Improvements Since the 2009-10 fiscal year, the City has been diligent in allocating funding towards park improvements throughout the City including: installation and replacement of benches, picnic tables, trash and recycle containers and play equipment; replacement of irrigation systems; and turf renovations. Approximately $20,000 per year has been allocated towards this on-going maintenance through park improvement impact fees. Beginning in fiscal year 2015-16, staff is recommending $25,000 per year of the Sales Tax revenue be allocated towards this program for the next five years. The additional funding will be used to expand the program to include replacement of machinery and equipment utilized by the Maintenance Workers as well as play structures and equipment. FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 Funding Source 4914 – Park Impact Fees 20,000 20,000 20,000 20,000 20,000 4950 – Sales Tax 25,000 25,000 25,000 25,000 25,000 Total 45,000 45,000 45,000 45,000 45,000 Expense Detail 5605 – Park Maintenance 20,000 20,000 20,000 20,000 20,000 6201 – Equipment 20,000 20,000 20,000 20,000 20,000 7201 – Contingency 5,000 5,000 5,000 5,000 5,000 Total 45,000 45,000 45,000 45,000 45,000 5602 – Street Tree Trimming The City receives periodic requests from residents to remove street trees that are causing damage to sidewalks. If the damage is limited to pavement that can be addressed through root pruning, staff has required the preservation of the tree. In previous fiscal years, staff has been able to absorb these costs through their operating budget; however, the on-going costs and the proper treatment for each case has increased more than what the operating budget can handle. As a result, staff is recommending a portion of the Sales Tax revenue be allocated towards this program in the amount of $25,000 per year. The annual allocation will be paid through an awarded contract with a 3rd party vendor. Item 11.a. - Page 41 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 33 5638 – Pavement Management Program The City of Arroyo Grande’s Pavement Management Program provides maintenance history and pavement condition index (PCI) for all public streets in Arroyo Grande. The City annually performs pavement maintenance on public streets to the extent that funds are available. Streets are selected based on pavement condition, location, and the type of maintenance application. Maintenance applications are slurry seals, chip seals, and pavement overlays. Slurry and chip seals are thin applications of liquid asphalt mixed with sand or rock chips. Asphalt overlays are 1 to 4-inch thick layers of hot asphalt applied to the road surface. Crack sealing and repair of damaged roadway often precedes the maintenance operation. FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 Funding Source 4928 – LTF 200,000 200,000 200,000 200,000 200,000 4950 – Local Sales Tax 675,000 700,000 725,000 750,000 775,000 Total 875,000 900,000 925,000 950,000 975,000 Expense Detail 7001 – Construction 800,000 825,000 850,000 875,000 900,000 7201 – Contingency 50,000 50,000 50,000 50,000 50,000 7501 – Design & Survey 25,000 25,000 25,000 25,000 25,000 Total 875,000 900,000 925,000 950,000 975,000 Streets with the same type of maintenance application are grouped together in a pavement maintenance project. This helps to reduce the cost of the project and confines the project’s impact to a smaller area of the neighborhood. Streets are also selected based on the PCI. The PCI is determined by field inspection of the actual pavement condition. New streets start at 100 and, as streets age, the rating drops. The City Council’s goal is maintain some sort of maintenance treatment on every street on a seven (7) year cycle. The minimum annual expenditure of $1,000,000 is set based on the availability of funds for pavement operations; however, with limited resources, the City can only afford approximately $900,000. As shown in the funding source chart, funding increasing by $25,000 each year. Also to note, the LTF funding are not committed amounts and are based revenues historically received by the City. It is subject to change based on the approved allocation received from SLOCOG. Pavement Maintenance Projects to be completed in Fiscal Year 2015/16 The following streets are some of the streets expected to receive pavement maintenance during the 2015/16 fiscal year:  Mercedes Lane from Rodeo Dr to Old Ranch Rd  Mercedes Lane from Old Ranch Rd to end of cul-de-sac  Old Ranch Rd from W Branch St to Mercedes Ln  Alpine St from E Grand Ave to Faeh Ave  Bell St from E Grand Ave to El Camino Real  Bennett Ave from Halcyon Rd to El Camino Real  Cornwall Ave from N Rena St to El Camino Real  Faeh Ave from Halcyon Rd to El Camino Real  Oak St from E Grand Ave to El Camino Real  Rena St from E Grand Ave to Bennett Ave  Crown Hill from E Branch St to Corbett Canyon Rd  Crown Terrace from Le Point St to end of street  Crown Terrace from Crown Hill to Le Point St  Le Point Terrace from Crown Hill to end of street  Le Point Terrace from E Branch St to Crown Hill  Le Point St from Crown Terrace to Route 227  May St from Crown Terrace to McKinley St  McKinley St from Crown Hill to May St  Paso St from May St to Route 227  Miller Cir from Miller Way to end of cul-de-sac  Miller Way from Le Point St to end of street  Montego St from Newport Ave to end of cul-de-sac  Brisco Rd from El Camino Real to W Branch St Item 11.a. - Page 42 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 34 5658 – Various Striping and Sidewalks Improvements Beginning in fiscal year 2008-09, the City has been diligent in allocating funding towards sidewalk improvements throughout the City including upgrades and repairs to street striping, crosswalks, sidewalks and cross- gutters. Staff is recommending a slight change in this program and to remove the crosswalk function from this program and add a new dedicated program that handles specifically crosswalks (see project 5659 – Crosswalk Safety Program for further detail). The City has been allocating approximately $80,000 towards this effort. Staff is recommending increasing this funding to $100,000 in fiscal year 2015-16 and increasing by $5,000 thereafter. However, in fiscal years 2016- 17 and 2017-18, staff recommends moving $50,000 from this program to assist in funding the project no. 5605 – East Grand Ave Sidewalk Improvements at US 101. 5659 – Safety Improvement Program A newly recommended program, staff is requesting a dedicated funding source specifically for crosswalk improvements including installing rapid flashing beacons and the maintenance and replacement needed for those flashing lights, including those lights located on the crosswalk in the Village on East Grand Ave. Staff is requesting an annual appropriation from the Sales Tax Fund in the amount of $22,500 which will fund approximately two flashing beacons, curb ramps and all design specifications required. 5664 – Americans with Disabilities Act (ADA) Program & Retrofits This program’s funding began in the last biennial cycle; however, no actual costs have been incurred (with the exception of the CDBG audit finding that was presented to Council on October 14, 2014). This program has not been utilized due to the increase funding in the Community Development Block Grants (CDBG) which has allocated approximately $50,000 per year towards ADA improvements. However, staff is still recommending Sales Tax funding to upgrade and provide ADA accommodations on sidewalks throughout the City. FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 Funding Source 4907 – CDBG - 50,000 50,000 50,000 50,000 4950 – Sales Tax 75,000 55,000 60,000 65,000 70,000 Total 75,000 105,000 110,000 115,000 120,000 Please note that the amounts funded by the CDBG program are not committed funds. The annual allotment of $50,000 is estimated based on historical amounts allocated towards ADA and the amount may increase or decrease depending on Council’s direction when final resolution approving projects is approved. Item 11.a. - Page 43 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 35 5778 – Various Drainage Improvements This program was originally created for drainage and sediment control improvements for projects at Tally Ho, Newsom Springs, and a retention overflow basin at Arroyo Grande Creek near the City entrance. Since then the Program has expanded to include all drainage and stormwater-related expenses and improvements, not just the improvements near the creek. Because of the complexity of each function, staff is either creating its own project identification number for a project that is identified, retaining non- capital related expenses in the operating budget, and further studies in the current program. As shown below, Vard Loomis Drainage Project has been identified as its own project, marketing and annual stormwater permits will accounted for in the Sales Tax Fund’s operating budget. Detailed below shows all drainage funding: FY 15-16 FY 16-17 FY 17-18 FY 18-19 FY 19-20 Reported in the CIP Budget 5778 – Various Drainage 35,677 60,000 85,000 84,000 84,000 5782 – Vard Loomis 25,000 25,000 - - - Total 60,677 85,000 85,000 84,000 84,000 Reported in the Operating Budget 5303 – Stormwater Marketing 5,000 5,000 5,000 5,500 5,500 5303 – Stormwater Annual Permit 9,500 10,000 10,000 10,500 10,500 Total 14,500 15,000 15,000 16,000 16,000 Grand Total 75,177 100,000 100,000 100,000 100,000 5946 – Galvanized Service Replacements Water services installed prior to 1980 were primarily constructed of galvanized steel. The useful life of galvanized steel ranges from approximately 40 to 50 years depending on soil properties. The City reports that an increasing number of galvanized services are failing; this indicates that the City’s galvanized services have exceeded their useful life. The failed services show evidence of significant corrosion. The City expects that additional failures will occur. It is recommended that the City plan and implement the replacement of all services installed prior to 1980 with new PVC services within the next 10 years. It is estimated that approximately 2,000 services will need to be replaced. Staff is requesting allocating $35,000 per year towards this effort and will be funded solely from the Water Enterprise Fund. Item 11.a. - Page 44 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 36 TABLE D – FIVE YEAR SUMMARY BY FUNDING SOURCE Project Carry Over FY 2015-16 New Funding Total FY 2015-16 Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 4479 – RSTP/CMAQ - - - 390,400 - - - 4482 – Regional SHA - - - - - - - 4486 – Urban SHA - - - - - - - 4487 – Highway Bridge Program (HBP) 868,365 65,435 933,800 - 371,800 4,995,500 - 4490 – STIP-RIP - - - 6,624,000 - - - 4809 – Donations - - - 80,000 - - - 4816 – Debt Financing - - - 9,393,520 - - - 4825 – Developer Fees - - - - - - - 4906 – Community Center Impact Fees 14,676 25,324 40,000 - - - - 4907 – CDBG 91,804 59,194 150,998 50,000 50,000 50,000 50,000 4910 – General Fund - - - - - - - 4914 – Park Improvement Impact Fees - 50,000 50,000 20,000 20,000 20,000 20,000 4921 – Park Development Fees (Quimby) - 173,534 173,534 - - - - 4922 – Traffic Signal Impact Fees - - - - - - - 4923 – Construction Impact Fees - - - - - - - 4924 – Drainage Impact Fees - 177 177 - - - - 4925 – Traffic Circulation Impact Fees - - - - - - - 4926 – Transportation Facility Impact Fees 778,374 870,000 1,648,374 400,000 - - - 4928 – Local Transportation Fund (LTF) - 200,000 200,000 200,000 200,000 200,000 200,000 4930 – Sewer Fund - 367,446 367,446 201,512 219,427 612,006 275,600 4931 – Sewer Facility Impact Fees - - - - - - - 4940 – Water Fund 38,000 1,074,600 1,112,600 339,050 321,800 362,200 474,100 4942 – Water Facility Impact Fees 38,000 38,000 76,000 304,050 600,000 - - 4943 – Water Availability Impact Fees - 172,168 172,168 - - - - 4950 – Sales Tax TBD 1,657,450 2,131,927 1,680,100 1,690,700 1,826,500 1,616,500 4954 – PEG Fees 50,000 110,000 160,000 - - - - 4955 – Police Impact Fees - 1,400 1,400 - - - - Total TBD 5,041,860 5,041,860 19,552,632 2,479,127 8,221,806 2,282,200 Item 11.a. - Page 45 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 37 TABLE E – SALES TAX FUNDED PROJECTS Project Carry Over FY 2015-16 New Funding Total FY 2015-16 Funding FY 2016-17 FY 2017-18 FY 2018-19 FY 2019-20 5422 – Le Point Street Parking Lot - 100,000 100,000 100,000 100,000 100,000 100,000 5423 – Elm St Community Center Upgrade - - - 160,000 165,000 165,000 75,000 5434 – Paulding Wall Extension 25,000 50,000 75,000 - - - - 5441 – Police Firing Range - - - - - - 120,000 5442 – Council Chambers Upgrade 25,000 225,000 250,000 - - - - 5447 – Citywide Solar Panel Project - 3,500 3,500 - - - - 5448 – Facility Maintenance & Upgrades - 25,000 25,000 25,000 25,000 25,000 25,000 5449 – Wireless Internet Access Project - 32,450 32,450 - - - - 5450 – Corporation Yard Upgrade - Phase II TBD 55,000 55,000 - - - - 5451 – Electric Vehicle Charging Station - 5,000 5,000 - - - - 5452 – Firewall Replacement - - - 30,000 - - - 5453 – Financial Management Software - - - - - 200,000 - 5515 – Various Park/Equipment Improvements - 25,000 25,000 25,000 25,000 25,000 25,000 5601 – Fair Oaks at Orchard Ave Intersection - 50,000 50,000 - - - - 5602 – Street Tree Trimming - 25,000 25,000 25,000 25,000 25,000 25,000 5604 – Traffic Way Bridge Scour 5,000 8,500 13,500 - 48,200 - - 5605 – E Grand Ave Sidewalk Improvements - - - 100,000 100,000 - - 5638 – Pavement Management Program - 675,000 675,000 700,000 725,000 750,000 775,000 5642 – Brisco Road Interchange - - - 200,000 250,000 250,000 250,000 5658 – Various Striping & Sidewalk Imprvmt 3,000 100,000 100,000 55,000 60,000 115,000 120,000 6559 – Crosswalk Safety Program - 22,500 22,500 22,500 22,500 22,500 22,500 5664 – ADA Program & Retrofits 11,000 75,000 75,000 55,000 60,000 65,000 70,000 5671 – East Branch St Streetscape 50,000 20,000 20,000 97,600 - - - 5678 – Castillo Del Mar Drainage Improvement 50,000 100,000 100,000 - - - - 5778 – Various Drainage Improvements 60,000 35,500 95,500 60,000 85,000 84,000 84,000 5782 – Vard Loomis Drainage Improvements - 25,000 25,000 25,000 - - - Total TBD 1,657,450 1,711,950 1,680,100 1,690,700 1,826,500 1,691,500 Italics signifies debt service payment or set-a-side funds Item 11.a. - Page 46 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 38 Table F: SUMMARY OF UNFUNDED CAPITAL PROJECTS Project Estimated Cost of Project Comments 54XX – Recycled Water Project 4,358,000 Estimated costs for San Luis Obispo County Sanitation District/Arroyo Grande scalping plant for a treatment facility off a service main line for nearby injection of agricultural application as well as City share of the Regional Recycled Water Project that includes a full advanced treatment facility and groundwater replenishment reuse project. 54XX – Fiber Optic Infrastructure 100,000 Initial $100,000 will be for the study for laying fiber conduit throughout the City. The City has an invested interest in this project and could attract businesses and reduce the cost from leasing fiber from Charter Communications. It could also generate additional revenue by leasing the fiber to outside agencies. 5601 – Fair Oaks Ave at Orchard Ave Intersection Improvements 1,000,000 The project proposes the installation of a roundabout at the US-101 southbound off-ramp at Fair Oaks Avenue and Orchard Avenue intersection; reconfiguration of Fair Oaks Avenue from four (4) travel lanes to three (3) travel lanes and adding bicycle lanes and a center left turn lane; installation of a bus turnout on Fair Oaks in front of the Arroyo Grande High School; and installation of a buffer area designed to remove mud and cake-soil from the tires of farm machinery to avoid transporting it onto Fair Oaks Avenue. $50,000 has been requested for a feasibility study. The City has secured CMAQ funding in the amount of $350,000, however, the remaining $650,000 remains unfunded. 5697 – East Grant Ave Underground Utility 40,000 Phase III of the underground utility on Grand Avenue includes the undergrounding from Halcyon Road to Elm Street. Most public undergrounding utility projects are funded through Rule 20A credits, which are issued by PG & E each year to municipal agencies and are derived from an electric tariff filed with the Public Utilities Commission. $40,000 is needed to composite plan preparation which will include combined design plans from various utility companies to be completed. 5658 – Various Sidewalk and Striping Improvements 100,000 Funding was reduced to balance the Sales Tax Fund. An on-going capital maintenance project, this program will adjust the project scope to meet the available funding. 5664 – ADA Program & Retrofit Program 100,000 Funding was reduced to balance the Sales Tax Fund. An on-going capital maintenance project, this program has been assisted with the Community Development Block Grant and the project scope will be adjusted to meet the available funding. Item 11.a. - Page 47 CITY OF ARROYO GRANDE CAPITAL IMPROVEMENT PROGRAM Section 7 – FY 2015-16/FY 2016-17 Biennial Budget 39 Project Estimated Cost of Project Comments 5515 – Various Park Improvements 20,000 Funding was reduced to balance the Sales Tax Fund. A newly created on-going capital maintenance program, these funds will be used to assist in the installation and replacement of benches, picnic tables, trash and recycle containers and play equipment; replacement of irrigation systems; and turf renovations. 5602 – Street Tree Trimming 20,000 Funding was reduced to balance the Sales Tax Fund. A newly created on-going capital maintenance program, these funds will be used to assist in the maintenance and up-keep of City trees. Initial funding included an increase of $5,000 per year, however, with limited resources; an annual allocation of $25,000 is being requested. 5778 – Various Drainage Improvements 30,000 Funding was reduced to balance the Sales Tax Fund. Item 11.a. - Page 48 CITY OF ARROYO GRANDE LOCAL SALES TAX FUND 10-Year Revenue and Expense Plan Item 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 Castillo Del Mar Road Improvements 50,000 100,000 - - - - - - - - East Branch St Streetscape 50,000 20,000 97,600 - - - - - - - Fair Oaks/Orchard Rd Intersection Imp - 50,000 - - - - - - - - Halcyon Rd Complete Street Plan Study - 19,500 - - - - - - - - Brisco Rd Interchange Project - - 200,000 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Subtotal Transportation 100,000 189,500 297,600 250,000 250,000 250,000 250,000 250,000 250,000 250,000 Pavement Management Program 632,432 675,000 700,000 725,000 750,000 775,000 800,000 825,000 850,000 875,000 Striping and Sidewalk Improvements 100,460 100,000 55,000 60,000 115,000 120,000 125,000 130,000 130,000 130,000 East Grand Ave Sidewalk Imp - - 100,000 100,000 - - - - - - Safety Improvement Program - 22,500 22,500 22,500 22,500 22,500 22,500 22,500 22,500 22,500 Street Maintenance 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 100,000 ADA Improvements 45,000 75,000 55,000 60,000 65,000 70,000 75,000 80,000 85,000 90,000 Project Studies and Planning 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 10,000 Construction Management/Inspection 30,000 42,700 43,554 44,425 45,314 46,220 47,144 48,087 49,049 50,030 Paulding Wall Extension 25,000 50,000 - - - - - - - - Alpine St Waterline & Street Imp 110,000 - - - - - - - - - Larchmont Street Improvements 243,055 - - - - - - - - - Underground Utilities 17,000 - - - - - - - - - Various Park Equipment and Imp - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Street Tree Trimming - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Swinging Bridge Reinforcement 40,000 - - - - - - - - - Traffic Way Bridge Improvements 8,147 8,500 - 48,200 - - - - - - Le Point St Parking Lot 260,293 100,000 100,000 100,000 100,000 100,000 300,000 - - - Le Point St Parking Lot Lease 49,317 32,000 32,000 32,000 32,000 32,000 - - - - Subtotal Street/Park Improvements 1,670,704 1,265,700 1,268,054 1,352,125 1,289,814 1,325,720 1,529,644 1,265,587 1,296,549 1,327,530 Fiscal Year Item 11.a. - Page 49 ATTACHMENT 2 Item 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 Fiscal Year Clark Properties Drainage Improvements 50,000 - - - - - - - - - Vard Loomis Drainage Improvements - 25,000 25,000 - - - - - - - Various Stormwater, Drainage, CMP Imp - 35,500 60,000 85,000 84,000 84,000 84,000 84,000 84,000 84,000 Retention Basin Maintenance 26,646 27,179 27,723 28,277 28,843 29,420 30,008 30,608 31,221 31,845 Platino Ln/Oro Dr Inlet 50,000 - - - - - - - - - Stormwater Plan - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Corporation Yard Stormwater Imp 25,000 - - - - - - - - - Stormwater Marketing & Annual Permit 28,350 14,500 15,000 15,000 16,000 16,000 16,000 16,000 16,000 16,000 Subtotal Drainage Improvements 179,996 127,179 152,723 153,277 153,843 154,420 155,008 155,608 156,221 156,845 Fire JPA 135,000 137,700 140,454 143,263 146,128 149,051 152,032 155,073 158,174 161,337 Emergency Operations Center 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 2,500 Fire Apparatus 21,163 21,163 28,800 28,800 28,800 28,800 28,800 28,800 28,800 28,800 Police Station Upgrade 595,500 - - - - - - - - - Police Senior Officer Position 153,000 167,734 171,089 174,510 178,001 181,561 185,192 188,896 192,674 196,527 Narcotics Task Force 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 24,000 Police Firing Range - - - - - 120,000 - - - - Subtotal Public Safety 931,163 353,097 366,843 373,073 379,429 505,912 392,524 399,269 406,148 413,164 City Hall Debt Service 27,546 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 20,000 Council Chambers Upgrade 25,000 225,000 - - - - - - - - Various Facility Upgrades - 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 25,000 Corporation Yard Upgrade 241,155 55,000 - - - - - - - - Server Virtualization 50,000 - - - - - - - - - Elm Street Community Center Upgrade - - 160,000 150,700 150,700 Recreation Center Operations - - - - - 75,000 75,000 75,000 75,000 75,000 Citywide Solar Panel Project - 3,500 - - - - - - - - Wireless Internet Access - 32,450 - - - - - - - - Electric Vehicle Charging Station - 5,000 - - - - - - - - IT Firewall Replacement - - 30,000 - - - - - - - Financial Management System - - - - 200,000 - - - - - Subtotal City Facilities 343,701 365,950 235,000 195,700 395,700 120,000 120,000 120,000 120,000 120,000 Transfers to General Fund Operations - - - - - - 100,000 100,000 100,000 100,000 Annual Audit and Sales Tax Report 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 7,500 Subtotal Other 7,500 7,500 7,500 7,500 7,500 7,500 107,500 107,500 107,500 107,500 Item 11.a. - Page 50 Item 2014-15 2015-16 2016-17 2017-18 2018-19 2019-20 2020-21 2021-22 2022-23 2023-24 Fiscal Year Total Operating Expenses 615,022 631,976 647,620 655,275 664,086 747,052 823,176 831,464 839,918 848,539 Total CIP Expenses 1,840,150 693,950 712,600 648,900 700,700 470,000 550,000 250,000 250,000 250,000 Total Capital Maintenance Expenses 777,892 983,000 967,500 1,027,500 1,111,500 1,146,500 1,181,500 1,216,500 1,246,500 1,276,500 Total Expenses 3,233,064 2,308,926 2,327,720 2,331,675 2,476,286 2,363,552 2,554,676 2,297,964 2,336,418 2,375,039 Projected Revenue 2,115,500 2,200,120 2,277,124 2,345,438 2,415,801 2,439,959 2,464,359 2,390,428 2,270,907 2,111,943 Revenue Over/(Under) Expenses (1,117,564) (108,806) (50,596) 13,763 (60,485) 76,407 (90,317) 92,464 (65,511) (263,096) Estimated Ending Fund Balance 567,943 459,137 408,541 422,304 361,819 438,226 347,909 440,373 374,862 111,766 % Fund Balance of Programmed Expenses 18%20%18%18%15%19%14%19%16%5% Item 11.a. - Page 51 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Fire Protection Impact Fees Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 Item 11.a. - Page 52 ATTACHMENT 3 FUND: 210 FIRE PROTECTION IMPACT FEES 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 67,035$ 107,419$ 133,619$ 136,459$ 136,459$ 166,859$ 187,359$ Revenues: Revenues 40,384 29,040 20,250 20,250 30,400 20,500 20,500 Transfers In - - - - - - - Total Revenues 40,384 29,040 20,250 20,250 30,400 20,500 20,500 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Capital Outlay - - - - - - - Transfers Out - - - - - - - Total Expenditures - - - - - - - Adjustments to Fund Balance - - - - - - - Available Fund Balance 107,419$ 136,459$ 153,869$ 156,709$ 166,859$ 187,359$ 207,859$ FIRE PROTECTION IMPACT FEES FUND SUMMARY FISCAL YEAR 2014-15 BIENNIAL BUDGET 2 Item 11.a. - Page 53 FIRE PROTECTION IMPACT FEES REVENUE DETAIL FUND: 210 FIRE PROTECTION IMPACT FEES 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 343$ 636$ 250$ 250$ 800$ 500$ 500$ Total 343 636 250 250 800 500 500 CHARGES FOR CURRENT SERVICES 4726 Fire Impact Fees 40,041 28,404 20,000 20,000 29,600 20,000 20,000 Total 40,041 28,404 20,000 20,000 29,600 20,000 20,000 Grand Total 40,384$ 29,040$ 20,250$ 20,250$ 30,400$ 20,500$ 20,500$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 3 Item 11.a. - Page 54 FIRE PROTECTION IMPACT FEES EXPENDITURE DETAIL FUND: 210 FIRE PROTECTION IMPACT FEES ACTIVITY: 4211 FIRE 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TRANSFERS 5904 Transfers out - CIP Fund -$ -$ -$ -$ -$ -$ -$ Total - - - - - - - Grand Total -$ -$ -$ -$ -$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 4 Item 11.a. - Page 55 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Public Access Television Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 5 Item 11.a. - Page 56 FUND: 211 PUBLIC ACCESS TELEVISION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 75,938$ 111,628$ 95,728$ 149,076$ 149,076$ 109,446$ 46$ Revenues: Revenues 35,690 37,448 35,350 35,400 10,370 600 - Transfers In - - - - - - - Total Revenues 35,690 37,448 35,350 35,400 10,370 600 - Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Capital Outlay - - - - - - - Transfers Out - - 50,000 50,000 50,000 110,000 - Total Expenditures - - 50,000 50,000 50,000 110,000 - Adjustments to Fund Balance - - - - - - - Available Fund Balance 111,628$ 149,076$ 81,078$ 134,476$ 109,446$ 46$ 46$ FISCAL YEAR 2014-15 BIENNIAL BUDGET PUBLIC ACCESS TELEVISION FUND SUMMARY 6 Item 11.a. - Page 57 PUBLIC ACCESS TELEVISION REVENUE DETAIL FUND: 211 PUBLIC ACCESS TELEVISION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 354$ 689$ 350$ 400$ 900$ 600$ -$ Total 354 689 350 400 900 600 - CHARGES FOR CURRENT SERVICES 4815 PEG Access Fees 35,336 36,759 35,000 35,000 9,470 - - Total 35,336 36,759 35,000 35,000 9,470 - - Grand Total 35,690$ 37,448$ 35,350$ 35,400$ 10,370$ 600$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 7 Item 11.a. - Page 58 PUBLIC ACCESS TELEVISION EXPENDITURE DETAIL FUND: 211 PUBLIC ACCESS TELEVISION ACTIVITY: 4101 CITY MANAGER 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5330 Cable Casting Expense -$ -$ -$ -$ -$ -$ -$ Total - - - - - - - TRANSFERS 5904 Transfers out - CIP Fund - - 50,000 50,000 50,000 110,000 - Total - - 50,000 50,000 50,000 110,000 - Grand Total -$ -$ 50,000$ 50,000$ 50,000$ 110,000$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 8 Item 11.a. - Page 59 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Police Protection Impact Fees Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 9 Item 11.a. - Page 60 POLICE PROTECTION IMPACT FEES FUND SUMMARY FUND: 212 POLICE PROTECTION IMPACT FEES 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 67,301$ 88,402$ 9,102$ 92,778$ 92,778$ 19,178$ 21,078$ Revenues: Revenues 21,101 4,376 3,300 3,300 7,800 3,300 3,300 Transfers In - - - - - - - Total Revenues 21,101 4,376 3,300 3,300 7,800 3,300 3,300 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - - 800 - - - Capital Outlay - - - - - - - Transfers Out - - - 81,400 81,400 1,400 - Total Expenditures - - - 82,200 81,400 1,400 - Adjustments to Fund Balance - - - - - - - Available Fund Balance 88,402$ 92,778$ 12,402$ 13,878$ 19,178$ 21,078$ 24,378$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 10 Item 11.a. - Page 61 POLICE PROTECTION IMPACT FEES REVENUE DETAIL FUND: 212 POLICE PROTECTION IMPACT FEES 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 292$ 476$ 300$ 300$ 500$ 300$ 300$ Total 292 476 300 300 500 300 300 CHARGES FOR CURRENT SERVICES 4725 Police Impact Fees 20,809 3,900 3,000 3,000 7,300 3,000 3,000 Total 20,809 3,900 3,000 3,000 7,300 3,000 3,000 Grand Total 21,101$ 4,376$ 3,300$ 3,300$ 7,800$ 3,300$ 3,300$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 11 Item 11.a. - Page 62 POLICE PROTECTION IMPACT FEES EXPENDITURE DETAIL FUND: 212 POLICE PROTECTION IMPACT FEES ACTIVITY: 4201 POLICE 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5303 Contractual Services - - 0 800 0 0 0 5304 Professional Services - - - - - - - Total - - - 800 - - - TRANSFERS 5904 Transfers out - CIP Fund -$ -$ -$ 81,400$ 81,400$ 1,400$ -$ Total - - - 81,400 81,400 1,400 - Grand Total -$ -$ -$ 82,200$ 81,400$ 1,400$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 12 Item 11.a. - Page 63 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Park Development Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 13 Item 11.a. - Page 64 PARK DEVELOPMENT FUND SUMMARY FUND: 213 PARK DEVELOPMENT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 651,558$ 736,289$ 610,499$ 807,271$ 807,271$ 552,386$ 442,086$ Revenues: Revenues 87,167 73,418 63,200 63,200 177,700 63,200 63,200 Transfers In - - - - - - - Total Revenues 87,167 73,418 63,200 63,200 177,700 63,200 63,200 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Capital Outlay - - - - - - - Transfers Out 2,436 2,436 - 432,585 432,585 173,500 - Total Expenditures 2,436 2,436 - 432,585 432,585 173,500 - Adjustments to Fund Balance - - - - - - - Available Fund Balance 736,289$ 807,271$ 673,699$ 437,886$ 552,386$ 442,086$ 505,286$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 14 Item 11.a. - Page 65 PARK DEVELOPMENT REVENUE DETAIL FUND: 213 PARK DEVELOPMENT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 2,889$ 4,305$ 3,200$ 3,200$ 3,900$ 3,200$ 3,200$ Total 2,889 4,305 3,200 3,200 3,900 3,200 3,200 CHARGES FOR CURRENT SERVICES 4515 Park Development Fees 84,278 69,113 60,000 60,000 173,800 60,000 60,000 Total 84,278 69,113 60,000 60,000 173,800 60,000 60,000 OTHER REVENUE 4807 Expense Recovery - - - - - - - Total - - - - - - - Grand Total 87,167$ 73,418$ 63,200$ 63,200$ 177,700$ 63,200$ 63,200$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 15 Item 11.a. - Page 66 PARK DEVELOPMENT EXPENDITURE DETAIL FUND: 213 PARK DEVELOPMENT ACTIVITY: 4550 PARK DEVELOPMENT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TRANSFERS 5904 Transfers out - CIP Fund 2,436$ 2,436$ -$ 432,585$ 432,585$ 173,500$ -$ Total 2,436 2,436 - 432,585 432,585 173,500 - Grand Total 2,436$ 2,436$ -$ 432,585$ 432,585$ 173,500$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 16 Item 11.a. - Page 67 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Park Improvement Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 17 Item 11.a. - Page 68 PARK IMPROVEMENT FUND SUMMARY FUND: 214 PARK IMPROVEMENT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 356,862$ 93,595$ 106,995$ 109,101$ 109,101$ 156,301$ 135,301$ Revenues: Revenues 96,022 35,506 25,700 25,700 82,200 25,700 25,700 Transfers In - - - - - - - Total Revenues 96,022 35,506 25,700 25,700 82,200 25,700 25,700 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - 5,900 5,900 - - - Capital Outlay - - - - - - - Transfers Out 359,289 20,000 35,000 35,000 35,000 46,700 20,000 Total Expenditures 359,289 20,000 40,900 40,900 35,000 46,700 20,000 Adjustments to Fund Balance - - - - - - - Available Fund Balance 93,595$ 109,101$ 91,795$ 93,901$ 156,301$ 135,301$ 141,001$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 18 Item 11.a. - Page 69 PARK IMPROVEMENT REVENUE DETAIL FUND: 214 PARK IMPROVEMENT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 1,482$ 570$ 700$ 700$ 900$ 700$ 700$ Total 1,482 570 700 700 900 700 700 CHARGES FOR CURRENT SERVICES 4625 Park Improvement Impact Fee 94,540 34,936 25,000 25,000 81,300 25,000 25,000 Total 94,540 34,936 25,000 25,000 81,300 25,000 25,000 Grand Total 96,022$ 35,506$ 25,700$ 25,700$ 82,200$ 25,700$ 25,700$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 19 Item 11.a. - Page 70 PARK IMPROVEMENT EXPENDITURE DETAIL FUND: 214 PARK IMPROVEMENT ACTIVITY: 4550 PARK DEVELOPMENT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5303 Contractual Services - - 5,900 5,900 0 0 0 5304 Professional Services - - - - - - - Total - - 5,900 5,900 - - - TRANSFERS 5904 Transfers out - CIP Fund 359,289$ 20,000$ 35,000$ 35,000$ 35,000$ 46,700$ 20,000$ Total 359,289 20,000 35,000 35,000 35,000 46,700 20,000 Grand Total 359,289$ 20,000$ 40,900$ 40,900$ 35,000$ 46,700$ 20,000$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 20 Item 11.a. - Page 71 SPECIAL REVENUE FUNDS CITY OF ARROYO GRANDE Recreation Community Center Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 21 Item 11.a. - Page 72 RECREATION COMMUNITY CENTER FUND SUMMARY FUND: 215 RECREATION COMMUNITY CENTER 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 46,984$ 49,594$ 17,018$ 51,899$ 51,899$ 22,223$ 723$ Revenues: Revenues 2,934 2,305 1,700 1,700 5,000 3,800 1,700 Transfers In - - - - - - - Total Revenues 2,934 2,305 1,700 1,700 5,000 3,800 1,700 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - 400 400 - - - Capital Outlay - - - - - - - Transfers Out 324 - - 34,676 34,676 25,300 - Total Expenditures 324 - 400 35,076 34,676 25,300 - Adjustments to Fund Balance - - - - - - - Available Fund Balance 49,594$ 51,899$ 18,318$ 18,523$ 22,223$ 723$ 2,423$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 22 Item 11.a. - Page 73 RECREATION COMMUNITY CENTER REVENUE DETAIL FUND: 215 RECREATION COMMUNITY CENTER 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 190$ 269$ 200$ 200$ 300$ 200$ 200$ Total 190 269 200 200 300 200 200 CHARGES FOR CURRENT SERVICES 4626 Recreation Comm Ctr Impact Fee 2,744 2,036 1,500 1,500 4,700 3,600 1,500 Total 2,744 2,036 1,500 1,500 4,700 3,600 1,500 Grand Total 2,934$ 2,305$ 1,700$ 1,700$ 5,000$ 3,800$ 1,700$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 23 Item 11.a. - Page 74 RECREATION COMMUNITY CENTER EXPENDITURE DETAIL FUND: 215 RECREATION COMMUNITY CENTER ACTIVITY: 4550 PARK DEVELOPMENT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5303 Contractual Services - - 400 400 0 0 0 5304 Professional Services - - - - - - - Total - - 400 400 - - - TRANSFERS 5904 Transfers out - CIP Fund 324$ -$ -$ 34,676$ 34,676$ 25,300$ -$ Total 324 - - 34,676 34,676 25,300 - Grand Total 324$ -$ 400$ 35,076$ 34,676$ 25,300$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 24 Item 11.a. - Page 75 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Grace Lane Assessment District Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 25 Item 11.a. - Page 76 GRACE LANE ASSESSMENT DISTRICT FUND SUMMARY FUND: 216 GRACE LANE ASSESSMENT DISTRICT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 52,334$ 55,499$ 52,849$ 57,859$ 57,859$ 65,859$ 60,159$ Revenues: Revenues 10,664 10,512 10,562 10,562 10,600 10,200 10,200 Transfers In - - - - - - - Total Revenues 10,664 10,512 10,562 10,562 10,600 10,200 10,200 Expenditures: Salaries and Benefits - - - - - - - Current Expenses 7,499 5,055 13,300 13,300 - 13,300 13,300 Capital Outlay - - - - - - - Transfers Out - 3,097 2,600 2,600 2,600 2,600 2,600 Total Expenditures 7,499 8,152 15,900 15,900 2,600 15,900 15,900 Adjustments to Fund Balance - - - - - - - Available Fund Balance 55,499$ 57,859$ 47,511$ 52,521$ 65,859$ 60,159$ 54,459$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 26 Item 11.a. - Page 77 GRACE LANE ASSESSMENT DISTRICT REVENUE DETAIL FUND: 216 GRACE LANE ASSESSMENT DISTRICT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TAXES AND ASSESSMENTS 4028 Assessment District 10,445$ 10,202$ 10,362$ 10,362$ 10,300$ 10,000$ 10,000$ Total 10,445 10,202 10,362 10,362 10,300 10,000 10,000 USE OF MONEY 4301 Interest 219 310 200 200 300 200 200 Total 219 310 200 200 300 200 200 Grand Total 10,664$ 10,512$ 10,562$ 10,562$ 10,600$ 10,200$ 10,200$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 27 Item 11.a. - Page 78 GRACE LANE ASSESSMENT DISTRICT EXPENDITURE DETAIL FUND: 216 GRACE LANE ASSESSMENT DISTRICT ACTIVITY: 4460 PARKWAY MAINTENANCE 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time -$ -$ -$ -$ -$ -$ -$ 5121 PERS Retirement - - - - - - - 5122 Social Security - - - - - - - 5126 State Disability (SDI)- - - - - - - Total - - - - - - - SERVICES & SUPPLIES 5303 Contractual Services - - 13,300 13,300 - 13,300 13,300 5304 Professional Services 7,499 5,055 - - - - - Total 7,499 5,055 13,300 13,300 - 13,300 13,300 TRANSFERS 5903 Cost Allocation Transfers - 3,097 2,600 2,600 2,600 2,600 2,600 Total - 3,097 2,600 2,600 2,600 2,600 2,600 Grand Total 7,499$ 8,152$ 15,900$ 15,900$ 2,600$ 15,900$ 15,900$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 28 Item 11.a. - Page 79 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Landscape Maintenance District Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 29 Item 11.a. - Page 80 LANDSCAPE MAINTENANCE DISTRICT FUND SUMMARY FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 23,670$ 12,867$ 8,658$ 10,842$ 10,842$ 7,087$ 5,087$ Revenues: Revenues 5,766 5,865 5,900 5,900 5,875 5,900 5,900 Transfers In - - - - - - - Total Revenues 5,766 5,865 5,900 5,900 5,875 5,900 5,900 Expenditures: Salaries and Benefits 846 - 1,730 1,730 1,730 - - Current Expenses 12,423 5,190 5,700 5,700 5,700 5,700 5,700 Capital Outlay - - - - - - - Transfers Out 3,300 2,700 2,200 2,200 2,200 2,200 2,200 Total Expenditures 16,569 7,890 9,630 9,630 9,630 7,900 7,900 Adjustments to Fund Balance - - - - - - - Available Fund Balance 12,867$ 10,842$ 4,928$ 7,112$ 7,087$ 5,087$ 3,087$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 30 Item 11.a. - Page 81 LANDSCAPE MAINTENANCE DISTRICT REVENUE DETAIL FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TAXES AND ASSESSMENTS 4022 Landscape Maintenance-Tract 1769 2,898$ 3,021$ 3,000$ 3,000$ 3,000$ 3,000$ 3,000$ 4023 Landscape Maintenance-Tract 1158 2,800 2,779 2,800 2,800 2,800 2,800 2,800 Total 5,698 5,800 5,800 5,800 5,800 5,800 5,800 USE OF MONEY 4301 Interest 68 65 100 100 75 100 100 Total 68 65 100 100 75 100 100 Grand Total 5,766$ 5,865$ 5,900$ 5,900$ 5,875$ 5,900$ 5,900$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 31 Item 11.a. - Page 82 LANDSCAPE MAINTENANCE DISTRICT EXPENDITURE DETAIL FUND: 217 LANDSCAPE MAINTENANCE DISTRICTS ACTIVITY: 4460 PARKWAY MAINTENANCE 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time 354$ -$ 500$ 500$ 500$ -$ -$ 5102 Salaries-Part Time 371 - 1,000 1,000 1,000 - - 5121 PERS Retirement 78 - - - - - - 5122 Social Security 33 - 115 115 115 - - 5123 PARS-Retirement 6 - 115 115 115 - - 5126 State Disability (SDI)4 - - - - - - Total 846 - 1,730 1,730 1,730 - - SERVICES & SUPPLIES 5303 Contractual Services - - - - - 5355 Parkway Maintenance - Tract 1769 11,973 2,715 2,900 2,900 2,900 2,900 2,900 5356 Parkway Maintenance - Tract 1158 450 2,475 2,800 2,800 2,800 2,800 2,800 Total 12,423 5,190 5,700 5,700 5,700 5,700 5,700 TRANSFERS 5903 Cost Allocation Transfers 3,300 2,700 2,200 2,200 2,200 2,200 2,200 Total 3,300 2,700 2,200 2,200 2,200 2,200 2,200 Grand Total 16,569$ 7,890$ 9,630$ 9,630$ 9,630$ 7,900$ 7,900$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 32 Item 11.a. - Page 83 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Local Sales Tax Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 33 Item 11.a. - Page 84 FUND: 218 LOCAL SALES TAX 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 1,736,689$ 1,897,349$ 21,319$ 1,685,507$ 1,685,507$ 523,741$ 496,591$ Revenues: Revenues 1,936,092 2,079,241 2,052,152 2,115,502 2,115,518 2,200,100 2,277,100 Transfers In - - - - - - - Total Revenues 1,936,092 2,079,241 2,052,152 2,115,502 2,115,518 2,200,100 2,277,100 Expenditures: Salaries and Benefits - - - - - - - Current Expenses 134,160 128,078 167,500 210,950 210,950 180,200 183,000 Debt Service 75,304 89,696 90,480 90,480 89,696 90,500 116,000 Capital Outlay - - - - - - - Transfers Out 1,565,968 2,073,309 1,483,150 2,976,638 2,976,638 1,956,550 2,063,900 Total Expenditures 1,775,432 2,291,083 1,741,130 3,278,068 3,277,284 2,227,250 2,362,900 Total Operating Increases (Decreases)160,660 (211,842) 311,022 (1,162,566) (1,161,766) (27,150) (85,800) Available Fund Balance 1,897,349$ 1,685,507$ 332,341$ 522,941$ 523,741$ 496,591$ 410,791$ FISCAL YEAR 2014-15 BIENNIAL BUDGET LOCAL SALES TAX FUND SUMMARY 34 Item 11.a. - Page 85 LOCAL SALES TAX REVENUE DETAIL FUND: 218 LOCAL SALES TAX 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TAXES AND ASSESSMENTS 4011 Sales & Use Tax 1,910,854$ 2,053,924$ 2,027,352$ 2,090,702$ 2,090,702$ 2,174,300$ 2,233,400$ Total 1,910,854 2,053,924 2,027,352 2,090,702 2,090,702 2,174,300 2,233,400 USE OF MONEY 4301 Interest 7,922 7,127 7,500 7,500 7,500 8,500 8,500 Total 7,922 7,127 7,500 7,500 7,500 8,500 8,500 AID FROM OTHER GOVERNMENTS 4443 Grover Beach Fire Reimbursement 11,544 11,543 11,500 11,500 11,544 11,500 22,400 4444 Oceano CSD Fire Reimbursement 5,772 5,772 5,800 5,800 5,772 5,800 12,800 Total 17,316 17,315 17,300 17,300 17,316 17,300 35,200 OTHER REVENUE 4801 Other Revenue - 875 - - - - - Total - 875 - - - - - Grand Total 1,936,092$ 2,079,241$ 2,052,152$ 2,115,502$ 2,115,518$ 2,200,100$ 2,277,100$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 35 Item 11.a. - Page 86 LOCAL SALES TAX EXPENDITURE DETAIL FUND: 218 LOCAL SALES TAX ACTIVITY: 4101 CITY MANAGER 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5201 Supplies - Office 1,343$ 1,478$ 1,500$ 1,500$ 1,500$ 1,500$ 1,500$ 5208 Postage/Mailing 1,518 1,500 1,500 1,500 1,500 1,500 5303 Contractual Services 131,299 126,600 164,500 207,950 207,950 177,200 180,000 Total 134,160 128,078 167,500 210,950 210,950 180,200 183,000 DEBT SERVICE 5801 Debt - Principal Payment 33,389 34,595 - - 34,595 38,500 64,000 5802 Debt - Interest Payment 5,089 3,884 - - 3,884 - 5803 Lease Purchase Payments 16,826 31,217 70,480 70,480 31,217 32,000 32,000 Total 55,304 69,696 70,480 70,480 69,696 70,500 96,000 TRANSFERS 5902 Operating Transfers 109,579 52,628 153,150 109,700 109,700 154,200 154,200 5904 Transfers out - CIP Fund 1,456,389 1,870,681 1,137,000 2,673,938 2,673,938 1,591,950 1,695,100 5906 Transfers Out - USDA City Hall Loan 20,000 20,000 20,000 20,000 20,000 20,000 20,000 5910 Transfers Out - General Fund - 150,000 193,000 193,000 193,000 210,400 214,600 Total 1,585,968 2,093,309 1,503,150 2,996,638 2,996,638 1,976,550 2,083,900 Grand Total 1,775,432$ 2,291,083$ 1,741,130$ 3,278,068$ 3,277,284$ 2,227,250$ 2,362,900$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 36 Item 11.a. - Page 87 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Parkside Assessment District Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 37 Item 11.a. - Page 88 PARKSIDE ASSESSMENT DISTRICT FUND SUMMARY FUND: 219 PARKSIDE ASSESSMENT DISTRICT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 336,469$ 330,915$ 348,625$ 359,391$ 359,391$ 378,499$ 397,299$ Revenues: Revenues 41,818 43,032 43,308 42,710 43,608 43,300 43,300 Transfers In - - - - - - - Total Revenues 41,818 43,032 43,308 42,710 43,608 43,300 43,300 Expenditures: Salaries and Benefits - - - - - - - Current Expenses 43,772 9,960 20,700 20,700 20,700 20,700 20,700 Capital Outlay - - - - - - - Transfers Out 3,600 4,596 3,800 3,800 3,800 3,800 3,800 Total Expenditures 47,372 14,556 24,500 24,500 24,500 24,500 24,500 Adjustments to Fund Balance - - - - - - - Available Fund Balance 330,915$ 359,391$ 367,433$ 377,601$ 378,499$ 397,299$ 416,099$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 38 Item 11.a. - Page 89 PARKSIDE ASSESSMENT DISTRICT REVENUE DETAIL FUND: 219 PARKSIDE ASSESSMENT DISTRICT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TAXES AND ASSESSMENTS 4028 Parkside Assessment District 40,519$ 41,210$ 41,808$ 41,210$ 41,808$ 41,800$ 41,800$ Total 40,519 41,210 41,808 41,210 41,808 41,800 41,800 USE OF MONEY 4301 Interest 1,299 1,822 1,500 1,500 1,800 1,500 1,500 Total 1,299 1,822 1,500 1,500 1,800 1,500 1,500 Grand Total 41,818$ 43,032$ 43,308$ 42,710$ 43,608$ 43,300$ 43,300$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 39 Item 11.a. - Page 90 PARKSIDE ASSESSMENT DISTRICT FUND SUMMARY FUND: 219 PARKSIDE ASSESSMENT DISTRICT ACTIVITY: 4460 PARKWAY MAINTENANCE 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time -$ -$ -$ -$ -$ -$ -$ 5102 Salaries-Part Time - - - - - - - 5121 PERS Retirement - - - - - - - 5122 Social Security - - - - - - - 5123 PARS-Retirement - - - - - - - 5126 State Disability (SDI)- - - - - - - Total - - - - - - - SERVICES & SUPPLIES 5304 Professional Services 42,112 9,960 15,700 15,700 15,700 15,700 15,700 5605 Maintenance-Grounds 1,660 - 5,000 5,000 5,000 5,000 5,000 Total 43,772 9,960 20,700 20,700 20,700 20,700 20,700 TRANSFERS 5903 Cost Allocation Transfers 3,600 4,596 3,800 3,800 3,800 3,800 3,800 Total 3,600 4,596 3,800 3,800 3,800 3,800 3,800 Grand Total 47,372$ 14,556$ 24,500$ 24,500$ 24,500$ 24,500$ 24,500$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 40 Item 11.a. - Page 91 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Streets (Gas Tax) Fund Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 41 Item 11.a. - Page 92 STREETS FUND SUMMARY FUND: 220 STREETS (GAS TAX) 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance -$ -$ -$ -$ -$ 66,473$ 66,473$ Revenues: Revenues 414,111 755,972 442,100 473,100 499,944 373,400 380,900 Transfers In 160,325 245,017 322,620 322,620 322,620 394,500 404,600 Total Revenues 574,436 1,000,989 764,720 795,720 822,564 767,900 785,500 Expenditures: Salaries and Benefits 386,851 341,718 342,895 342,895 327,641 346,100 357,800 Current Expenses 187,585 305,076 291,525 290,025 278,150 295,900 301,800 Debt Service - 49,547 54,000 54,000 49,550 49,600 49,600 Capital Outlay - 195,834 - 31,000 22,950 - - Transfers Out - 108,814 76,300 77,800 77,800 76,300 76,300 Total Expenditures 574,436 1,000,989 764,720 795,720 756,091 767,900 785,500 Adjustments to Fund Balance - - - - - - - Available Fund Balance -$ -$ -$ -$ 66,473$ 66,473$ 66,473$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 42 Item 11.a. - Page 93 STREETS REVENUE DETAIL FUND: 220 STREETS (GAS TAX) 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest -$ -$ -$ -$ -$ -$ -$ Total - - - - - - - AID FROM OTHER GOVERNMENTS 4401 Gas.2106 Construction 71,237 75,650 69,700 78,200 64,770 55,900 57,000 4402 Gas.2107 Maintenance 119,715 125,413 102,500 112,500 144,775 135,600 138,300 4403 Gas.2107.5 Engineering 4,000 4,000 4,000 4,000 4,000 4,000 4,100 4404 Gas.2105 72,611 117,237 83,400 91,400 106,043 99,200 101,200 4415 Excise Tax 144,940 240,153 181,500 186,000 179,920 78,700 80,300 4428 FEMA Revenue - - - - - - - 4458 State Grant - - - - - - - Total 412,503 562,453 441,100 472,100 499,508 373,400 380,900 OTHER REVENUE 4807 Expense Recovery 1,608 151 1,000 1,000 436 - - 4816 Other Financing Sources 193,368 4820 Curb, Gutter, Sidewalk in-lieu fees - - - - - - - Total 1,608 193,519 1,000 1,000 436 - - FISCAL YEAR 2014-15 BIENNIAL BUDGET 43 Item 11.a. - Page 94 STREETS REVENUE DETAIL FUND: 220 STREETS (GAS TAX) 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TRANSFERS 4902 Operating Transfer In 160,325$ 245,017$ 322,620$ 322,620$ 322,620$ 394,500$ 404,600$ Total 160,325 245,017 322,620 322,620 322,620 394,500 404,600 Grand Total 574,436$ 1,000,989$ 764,720$ 795,720$ 822,564$ 767,900$ 785,500$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 44 Item 11.a. - Page 95 STREETS EXPENDITURE DETAIL FUND: 220 STREETS (GAS TAX) ACTIVITY: 4303 STREET/BRIDGE MAINTENANCE 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time 135,325$ 126,574$ 147,000$ 147,000$ 121,100$ 152,400$ 158,400$ 5102 Salaries-Part Time 60,783 64,985 72,300 72,300 46,000 49,400 49,400 5105 Salaries-Overtime 4,500 5,868 9,000 9,000 6,500 9,000 9,000 5107 Stand-by Pay - - - - - - - 5108 Holiday Pay 8,004 7,239 - - 7,100 - - 5109 Sick Leave Pay 5,321 6,489 - - 5,300 - - 5111 Vacation Buy Back 12,009 396 500 500 1,677 500 500 5112 Sick Leave Buy Back 19,288 138 - - 13,311 - - 5113 Vacation Leave Pay 11,604 12,007 - - 13,600 - - 5114 Compensation Pay 149 1,593 - - 3,600 - - 5115 Annual Leave 396 - - - - - - 5121 PERS Retirement 34,715 34,448 36,100 36,100 27,550 39,800 43,500 5122 Social Security 15,642 12,911 12,400 12,400 13,600 12,500 13,000 5123 PARS-Retirement 1,008 1,062 1,100 1,100 900 800 800 5126 State Disability (SDI)1,725 1,547 1,500 1,500 1,500 1,400 1,600 5127 Deferred Compensation 235 - - - - - - 5131 Health Insurance 39,504 34,501 33,100 33,100 36,075 40,300 41,300 5132 Dental Insurance 2,897 2,737 2,800 2,800 2,800 2,800 2,800 5133 Vision Insurance 638 635 700 700 700 800 800 5134 Life Insurance 298 292 300 300 300 300 300 5135 Long Term Disability Insurance 165 - - - - - - 5136 Retiree Medical Insurance 16,962 15,669 14,100 14,100 14,100 25,500 25,500 FISCAL YEAR 2014-15 BIENNIAL BUDGET 45 Item 11.a. - Page 96 STREETS EXPENDITURE DETAIL FUND: 220 STREETS (GAS TAX) ACTIVITY: 4303 STREET/BRIDGE MAINTENANCE 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS (continued) 5141 Workers Compensation 13,352$ 10,033$ 9,250$ 9,250$ 9,147$ 8,300$ 8,600$ 5143 Uniform Allowance 1,235 1,336 1,450 1,450 1,300 1,000 1,000 5144 Car Allowance - - - - - - - 5147 Employee Assistance Program 124 163 200 200 200 200 200 5148 Boot Allowance 725 824 825 825 1,011 800 800 5151 Cell Phone Allowance 247 271 270 270 270 300 300 Total 386,851 341,718 342,895 342,895 327,641 346,100 357,800 SERVICES & SUPPLIES 5201 Supplies - Office 784 1,847 500 500 650 2,500 900 5255 Special Department Supplies 2,161 5,811 5,800 5,800 5,800 5,800 6,700 5272 Protective Clothing - - - - - - - 5273 Small Tools 3,954 6,473 6,500 6,500 6,500 7,500 8,500 5303 Contractual Services 82,777 166,176 154,200 152,700 150,000 153,700 153,700 5307 Dump/Disposal Fees 1,609 1,866 1,800 1,800 1,500 1,800 1,800 5315 Pre-Employment Physicals 685 535 600 600 500 600 600 5316 Job Recruitment Expense 593 - - - 200 - - 5403 Telephone - - - - - 500 500 5501 Travel/Conference/Training 894 1,149 2,600 2,600 2,500 3,200 4,500 5503 Memberships & Subscriptions 1,200 685 1,400 1,400 1,300 1,700 2,000 5552 Rent-Equipment 1,652 12,654 1,900 1,900 1,200 1,900 1,900 5601 Maintenance-Vehicles 17,922 14,362 17,800 17,800 15,000 17,800 17,800 FISCAL YEAR 2014-15 BIENNIAL BUDGET 46 Item 11.a. - Page 97 STREETS EXPENDITURE DETAIL FUND: 220 STREETS (GAS TAX) ACTIVITY: 4303 STREET/BRIDGE MAINTENANCE 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES (Continued) 5603 Maintenance-Machinery & Equipment 12,058$ 11,514$ 17,800$ 17,800$ 15,000$ 18,000$ 19,000$ 5608 Gas & Oil 18,738 19,617 18,625 18,625 16,000 18,600 18,600 5613 Maintenance - Streets & Bridges 42,558 62,387 62,000 62,000 62,000 62,300 65,300 Total 187,585 305,076 291,525 290,025 278,150 295,900 301,800 DEBT SERVICE 5803 Lease Purchase Payments - 49,547 54,000 54,000 49,550 49,600 49,600 Total - 49,547 54,000 54,000 49,550 49,600 49,600 TRANSFERS 5901 Personnel Transfers - 75,852 76,300 76,300 76,300 76,300 76,300 5902 Operating Transfers 5903 Transfers Out CIP Fund 32,962 5910 Transfers Out General Fund - - 1,500 1,500 - - Total - 108,814 76,300 77,800 77,800 76,300 76,300 OPERATING EQUIPMENT 6201 Machinery & Equipment - - - 31,000 22,950 - - 6301 Vehicles - 195,834 - - - - - Total - 195,834 - 31,000 22,950 - - Grand Total 574,436$ 1,000,989$ 764,720$ 795,720$ 756,091$ 767,900$ 785,500$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 47 Item 11.a. - Page 98 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Traffic Congestion Relief Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 48 Item 11.a. - Page 99 TRAFFIC CONGESTION RELIEF FUND SUMMARY FUND: 221 TRAFFIC CONGESTION RELIEF 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance -$ -$ -$ -$ -$ -$ -$ Revenues: Revenues - - - - - - - Transfers In - - - - - - - Total Revenues - - - - - - - Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Capital Outlay - - - - - - - Transfers Out - - - - - - - Total Expenditures - - - - - - - Adjustments to Fund Balance - - - - - - - Available Fund Balance -$ -$ -$ -$ -$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 49 Item 11.a. - Page 100 TRAFFIC CONGESTION RELIEF REVENUE DETAIL FUND: 221 TRAFFIC CONGESTION RELIEF 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest -$ -$ -$ -$ -$ -$ -$ Total - - - - - - - AID FROM OTHER GOVERNMENTS 4495 Traffic Congestion Relief - - - - - - - Total - - - - - - - Grand Total -$ -$ -$ -$ -$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 50 Item 11.a. - Page 101 TRAFFIC CONGESTION RELIEF EXPENDITURE DETAIL FUND: 221 TRAFFIC CONGESTION RELIEF ACTIVITY: 4303 STREET/BRIDGE MAINTENANCE 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TRANSFERS 5904 Transfers out - CIP Fund -$ -$ -$ -$ -$ -$ -$ Total - - - - - - - Grand Total -$ -$ -$ -$ -$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 51 Item 11.a. - Page 102 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Traffic Signalization Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 52 Item 11.a. - Page 103 TRAFFIC SIGNALIZATION FUND SUMMARY FUND: 222 TRAFFIC SIGNALIZATION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 511,087$ 594,237$ 406,637$ 624,409$ 624,409$ 620,009$ 653,009$ Revenues: Revenues 83,150 30,172 32,500 32,500 25,600 33,000 33,000 Transfers In - - - - - - - Total Revenues 83,150 30,172 32,500 32,500 25,600 33,000 33,000 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - 7,500 7,500 - - - Capital Outlay - - - - - - - Transfers Out - - 30,000 230,000 30,000 - - Total Expenditures - - 37,500 237,500 30,000 - - Adjustments to Fund Balance - - - - - - - Available Fund Balance 594,237$ 624,409$ 401,637$ 419,409$ 620,009$ 653,009$ 686,009$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 53 Item 11.a. - Page 104 TRAFFIC SIGNALIZATION REVENUE DETAIL FUND: 222 TRAFFIC SIGNALIZATION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS CHARGES FOR SERVICE 4020 Traffic Signalization Assessment 80,983$ 26,976$ 30,000$ 30,000$ 22,600$ 30,000$ 30,000$ Total 80,983 26,976 30,000 30,000 22,600 30,000 30,000 USE OF MONEY 4301 Interest 2,167 3,196 2,500 2,500 3,000 3,000 3,000 Total 2,167 3,196 2,500 2,500 3,000 3,000 3,000 Grand Total 83,150$ 30,172$ 32,500$ 32,500$ 25,600$ 33,000$ 33,000$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 54 Item 11.a. - Page 105 TRAFFIC SIGNALIZATION EXPENDITURE DETAIL FUND: 222 TRAFFIC SIGNALIZATION ACTIVITY: 4501 TRAFFIC SIGNALS 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5303 Contractual Services - - 7,500 7,500 - - - 5304 Professional Services - - - - - - - Total - - 7,500 7,500 - - - TRANSFERS 5904 Transfers out - CIP Fund -$ -$ 30,000$ 230,000$ 230,000$ -$ -$ Total - - 30,000 230,000 230,000 - - Grand Total -$ -$ 37,500$ 237,500$ 230,000$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 55 Item 11.a. - Page 106 SPECIAL REVENUE FUNDS Traffic Circulation Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 CITY OF ARROYO GRANDE 56 Item 11.a. - Page 107 TRAFFIC CIRCULATION FUND SUMMARY FUND: 223 TRAFFIC CIRCULATION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 25,166$ 53,803$ 54,103$ 54,091$ 54,091$ 54,391$ 54,591$ Revenues: Revenues 28,637 288 100 100 300 200 200 Transfers In - - - - - - - Total Revenues 28,637 288 100 100 300 200 200 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Capital Outlay - - - - - - - Transfers Out - - - - - - - Total Expenditures - - - - - - - Adjustments to Fund Balance - - - - - - - Available Fund Balance 53,803$ 54,091$ 54,203$ 54,191$ 54,391$ 54,591$ 54,791$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 57 Item 11.a. - Page 108 TRAFFIC CIRCULATION REVENUE DETAIL FUND: 223 TRAFFIC CIRCULATION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS CHARGES FOR SERVICE 4025 Traffic Circulation Assessment 28,520$ -$ -$ -$ -$ -$ -$ Total 28,520 - - - - - - USE OF MONEY 4301 Interest 117$ 288$ 100$ 100$ 300$ 200$ 200$ Total 117 288 100 100 300 200 200 Grand Total 28,637$ 288$ 100$ 100$ 300$ 200$ 200$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 58 Item 11.a. - Page 109 TRAFFIC CIRCULATION EXPENDITURE DETAIL FUND: 223 TRAFFIC CIRCULATION ACTIVITY: 4302 TRAFFIC CIRCULATION IMPROVEMENTS 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TRANSFERS 5904 Transfers out - CIP Fund -$ -$ -$ -$ -$ -$ -$ Total - - - - - - - Grand Total -$ -$ -$ -$ -$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 59 Item 11.a. - Page 110 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Transportation Facility Impact Fees Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 60 Item 11.a. - Page 111 TRANSPORTATION FACILITY IMPACT FUND SUMMARY FUND: 224 TRANSPORTATION FACILITY IMPACT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 2,091,901$ 2,090,906$ 872,668$ 2,050,439$ 2,050,439$ 1,025,234$ 305,234$ Revenues: Revenues 230,189 87,966 60,000 60,000 103,600 150,000 160,500 Transfers In - - - - - - - Total Revenues 230,189 87,966 60,000 60,000 103,600 150,000 160,500 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - 13,800 16,800 - - - Capital Outlay - - - - - - - Transfers Out 231,184 128,433 - 1,128,805 1,128,805 870,000 400,000 Total Expenditures 231,184 128,433 13,800 1,145,605 1,128,805 870,000 400,000 Adjustments to Fund Balance - - - - - - - Available Fund Balance 2,090,906$ 2,050,439$ 918,868$ 964,834$ 1,025,234$ 305,234$ 65,734$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 61 Item 11.a. - Page 112 TRANSPORTATION FACILITY IMPACT - REVENUE DETAIL FUND: 224 TRANSPORTATION FACILITY IMPACT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TAXES AND ASSESSMENTS 4026 Facility Impact 221,532$ 76,857$ 50,000$ 50,000$ 93,600$ 140,000$ 150,500$ Total 221,532 76,857 50,000 50,000 93,600 140,000 150,500 USE OF MONEY 4301 Interest 8,657 11,109 10,000 10,000 10,000 10,000 10,000 Total 8,657 11,109 10,000 10,000 10,000 10,000 10,000 Grand Total 230,189$ 87,966$ 60,000$ 60,000$ 103,600$ 150,000$ 160,500$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 62 Item 11.a. - Page 113 TRANSPORTATION FACILITY IMPACT - EXPENDITURE DETAIL FUND: 224 TRANSPORTATION FACILITY IMPACT ACTIVITY: 4557 TRAFFIC IMPACT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5303 Contractual Services - - 13,800 16,800 - - - 5304 Professional Services - - - - - - - Total - - 13,800 16,800 - - - TRANSFERS 5904 Transfers out - CIP Fund 231,184$ 128,433$ -$ 1,128,805$ 1,128,805$ 870,000$ 400,000$ Total 231,184 128,433 - 1,128,805 1,128,805 870,000 400,000 Grand Total 231,184$ 128,433$ 13,800$ 1,145,605$ 1,128,805$ 870,000$ 400,000$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 63 Item 11.a. - Page 114 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Transportation Fund Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 64 Item 11.a. - Page 115 TRANSPORTATION FUND SUMMARY FUND: 225 TRANSPORTATION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance -$ -$ -$ -$ -$ -$ -$ Revenues: Revenues 205,000 469,062 489,700 489,700 489,700 429,338 366,538 Transfers In - - - - - - - Total Revenues 205,000 469,062 489,700 489,700 489,700 429,338 366,538 Expenditures: Salaries and Benefits - - - - - - - Current Expenses 16,100 22,138 20,000 20,000 20,000 20,000 20,000 Capital Outlay - - - - - - - Transfers Out 188,900 446,924 469,700 469,700 469,700 409,338 346,538 Total Expenditures 205,000 469,062 489,700 489,700 489,700 429,338 366,538 Adjustments to Fund Balance - - - - - - - Available Fund Balance -$ -$ -$ -$ -$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 65 Item 11.a. - Page 116 TRANSPORTATION REVENUE DETAIL FUND: 225 TRANSPORTATION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest -$ 143$ -$ -$ -$ -$ -$ Total - 143 - - - - - AID FROM OTHER GOVERNMENTS 4405 LTF 99400 (a) Streets 192,190 456,635 489,700 489,700 489,700 416,000 353,200 4406 LTF 99234-Bikes 12,810 12,284 - - - 13,338 13,338 Total 205,000 468,919 489,700 489,700 489,700 429,338 366,538 Grand Total 205,000$ 469,062$ 489,700$ 489,700$ 489,700$ 429,338$ 366,538$ Local Transportation Fund (LTF) Allotment 2015-16 2016-17 BUDGET BUDGET Allocations:653,569$ 653,569$ SCT 38,757 39,920 SLORTA 198,830 260,400 Other RTA Contributions RTA Performance Audit Expense Available Funds 415,982$ 353,249$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 66 Item 11.a. - Page 117 TRANSPORTATION EXPENDITURE DETAIL FUND: 225 TRANSPORTATION ACTIVITY: 4553 TRANSIT SYSTEMS 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5511 Five Cities Shuttle Subsidy 16,100$ 22,138$ 20,000$ 20,000$ 20,000$ 20,000$ 20,000$ Total 16,100 22,138 20,000 20,000 20,000 20,000 20,000 TRANSFERS 5902 Operating Transfers 188,000 245,020 266,100 266,100 266,100 205,738 142,938 5903 Cost Allocation Transfers 900 4,104 3,600 3,600 3,600 3,600 3,600 5904 Transfers out - CIP Fund - 197,800 200,000 200,000 200,000 200,000 200,000 Total 188,900 446,924 469,700 469,700 469,700 409,338 346,538 Grand Total 205,000$ 469,062$ 489,700$ 489,700$ 489,700$ 429,338$ 366,538$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 67 Item 11.a. - Page 118 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Water Neutralization Impact Fees Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 68 Item 11.a. - Page 119 WATER NEUTRALIZATION IMPACT FEES FUND SUMMARY FUND: 226 WATER NEUTRALIZATION IMPACT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 874,066$ 818,969$ 253,815$ 777,194$ 777,194$ 658,916$ 561,566$ Revenues: Revenues 76,905 39,063 52,000 52,000 83,000 52,000 42,000 Transfers In - - 200,000 200,000 200,000 200,000 200,000 Total Revenues 76,905 39,063 252,000 252,000 283,000 252,000 242,000 Expenditures: Salaries and Benefits - - - - - - - Current Expenses 87,012 80,838 331,050 401,050 401,278 349,350 294,350 Capital Outlay - - - - - - - Transfers Out 44,990 - - 5,000 - - - Total Expenditures 132,002 80,838 331,050 406,050 401,278 349,350 294,350 Adjustments to Fund Balance - - - - - - - Ending Fund Balance 818,969 777,194 174,765 623,144 658,916 561,566 509,216 Reserve for Carry-Over of Appropriations Available Fund Balance 818,969$ 777,194$ 174,765$ 623,144$ 658,916$ 561,566$ 509,216$ BIENNIAL BUDGETFISCAL YEAR 2014-15 69 Item 11.a. - Page 120 FUND: 226 WATER NEUTRALIZATION IMPACT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TAXES AND ASSESSMENTS 4027 Water Neutralization Impact Fee 75,308$ 37,207$ 50,000$ 50,000$ 81,000$ 50,000$ 40,000$ Total 75,308 37,207 50,000 50,000 81,000 50,000 40,000 USE OF MONEY 4301 Interest 1,597 1,856 2,000 2,000 2,000 2,000 2,000 Total 1,597 1,856 2,000 2,000 2,000 2,000 2,000 TRANSFERS 4940 Transfer In - Water Fund -$ -$ 200,000$ 200,000$ 200,000$ 200,000$ 200,000$ Total - - 200,000 200,000 200,000 200,000 200,000 Grand Total 76,905$ 39,063$ 252,000$ 252,000$ 283,000$ 252,000$ 242,000$ FISCAL YEAR 2014-15 BIENNIAL BUDGET WATER NEUTRALIZATION IMPACT FEES REVENUE DETAIL 70 Item 11.a. - Page 121 FUND: 226 WATER NEUTRALIZATION IMPACT ACTIVITY: 4306 WATER NEUTRALIZATION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5201 Supplies-Office -$ -$ -$ -$ -$ 300$ 300$ 5208 Postage/Mailing - - - - 228 2,000 2,000 5255 Special Department Supplies - - - - - 5303 Contract Services 75,765 69,338 197,000 267,000 267,000 261,050 206,050 5306 Printing Services - 344 - - - 2,500 2,500 5501 Travel/Conference/Training 20 655 - - - 1,500 1,500 5554 Rebates 11,227 10,501 134,050 134,050 134,050 82,000 82,000 Total 87,012 80,838 331,050 401,050 401,278 349,350 294,350 TRANSFERS 5904 Transfers out - CIP Fund 44,990 - - 5,000 - - - Total 44,990 - - 5,000 - - - Grand Total 132,002$ 80,838$ 331,050$ 406,050$ 401,278$ 349,350$ 294,350$ FISCAL YEAR 2014-15 BIENNIAL BUDGET WATER NEUTRALIZATION IMPACT FEES EXPENDITURE DETAIL 71 Item 11.a. - Page 122 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Construction Tax Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 72 Item 11.a. - Page 123 CONSTRUCTION TAX FUND SUMMARY FUND: 230 CONSTRUCTION TAX 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 3,213$ 3,226$ 3,242$ 3,243$ 3,243$ 3,267$ -$ Revenues: Revenues 13 17 - - 24 - - Transfers In - - - - - - - Total Revenues 13 17 - - 24 - - Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Capital Outlay - - - - - - - Transfers Out - - - - - 3,267 - Total Expenditures - - - - - 3,267 - Adjustments to Fund Balance - - - - - - - Available Fund Balance 3,226$ 3,243$ 3,242$ 3,243$ 3,267$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 73 Item 11.a. - Page 124 CONSTRUCTION TAX REVENUE DETAIL FUND: 230 CONSTRUCTION TAX 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 13$ 17$ -$ -$ 24$ -$ -$ Total 13 17 - - 24 - - Grand Total 13$ 17$ -$ -$ 24$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 74 Item 11.a. - Page 125 CONSTRUCTION TAX EXPENDITURE DETAIL FUND: 230 CONSTRUCTION TAX ACTIVITY: 4556 CONSTRUCTION TAX 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TRANSFERS 5904 Transfers out - CIP Fund -$ -$ -$ -$ -$ 3,267$ -$ Total - - - - - 3,267 - Grand Total -$ -$ -$ -$ -$ 3,267$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 75 Item 11.a. - Page 126 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Drainage Facility Impact Fees Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 76 Item 11.a. - Page 127 FUND: 231 DRAINAGE FACILITY 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 463$ 21,126$ -$ 21,239$ 21,239$ 177$ -$ Revenues: Revenues 20,663 113 - - 164 - - Transfers In - - - - - - - Total Revenues 20,663 113 - - 164 - - Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Capital Outlay - - - - - - - Transfers Out - - - 21,226 21,226 177 - Total Expenditures - - - 21,226 21,226 177 - Adjustments to Fund Balance - - - - - - - Available Fund Balance 21,126$ 21,239$ -$ 13$ 177$ -$ -$ DRAINAGE FACILITY IMPACT FEES FUND SUMMARY FISCAL YEAR 2014-15 BIENNIAL BUDGET 77 Item 11.a. - Page 128 FUND: 231 DRAINAGE FACILITY 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS CHARGES FOR SERVICE 4763 Drainage Fees 20,648$ -$ -$ -$ -$ -$ -$ Total 20,648 - - - - - - USE OF MONEY 4301 Interest 15$ 113$ -$ -$ 164$ -$ -$ Total 15 113 - - 164 - - Grand Total 20,663$ 113$ -$ -$ 164$ -$ -$ DRAINAGE FACILITY IMPACT FEES REVENUE DETAIL FISCAL YEAR 2014-15 BIENNIAL BUDGET 78 Item 11.a. - Page 129 DRAINAGE FACILITY IMPACT FEES EXPENDITURE DETAIL FUND: 231 DRAINAGE FACILITY ACTIVITY: 4830 DRAINAGE FACILITY 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TRANSFERS 5904 Transfers out - CIP Fund -$ -$ -$ 21,226$ 21,226$ 177$ -$ Total - - - 21,226 21,226 177 - Grand Total -$ -$ -$ 21,226$ 21,226$ 177$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 79 Item 11.a. - Page 130 Biennial Budget FY 2015-16 & 2016-17 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS In-Lieu Affordable Housing Fund Summary, Revenues & Expenditures 80 Item 11.a. - Page 131 IN-LIEU AFFORDABLE HOUSING FUND SUMMARY FUND: 232 IN-LIEU AFFORDABLE HOUSING 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 65,565$ 91,216$ 10,976$ 11,012$ 11,012$ 252,635$ 253,035$ Revenues: Revenues 25,651 24,796 300 300 246,623 400 400 Transfers In - - - - - - - Total Revenues 25,651 24,796 300 300 246,623 400 400 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - 105,000 5,000 5,000 5,000 - - Capital Outlay - - - - - - - Transfers Out - - - - - - - Total Expenditures - 105,000 5,000 5,000 5,000 - - Available Fund Balance 91,216$ 11,012$ 6,276$ 6,312$ 252,635$ 253,035$ 253,435$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 81 Item 11.a. - Page 132 FUND: 232 IN-LIEU AFFORDABLE HOUSING 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 338$ 436$ 300$ 300$ 500$ 400$ 400$ Total 338 436 300 300 500 400 400 CHARGES FOR CURRENT SERVICES 4766 Affordable Housing In-Lieu Fee 25,313 24,360 - - 20,500 - - Total 25,313 24,360 - - 20,500 - - OTHER REVENUES 4766 Proceeds From Sale of Note Receivable 225,623 Total - - - - 225,623 - - Grand Total 25,651$ 24,796$ 300$ 300$ 246,623$ 400$ 400$ FISCAL YEAR 2014-15 BIENNIAL BUDGET IN-LIEU AFFORDABLE HOUSING REVENUE DETAIL 82 Item 11.a. - Page 133 IN-LIEU AFFORDABLE HOUSING EXPENDITURE DETAIL FUND: 232 IN-LIEU AFFORDABLE HOUSING ACTIVITY: 4558 IN-LIEU HOUSING 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5303 Contractual Services -$ 105,000$ 5,000$ 5,000$ 5,000$ -$ -$ Total - 105,000 5,000 5,000 5,000 - - Grand Total -$ 105,000$ 5,000$ 5,000$ 5,000$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 83 Item 11.a. - Page 134 Biennial Budget FY 2015-16 & 2016-17 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS In-Lieu Underground Utility Fund Summary, Revenues & Expenditures 84 Item 11.a. - Page 135 IN-LIEU UNDERGROUND UTILITY FUND FUND: 233 IN-LIEU UNDERGROUND UTILITY 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 197$ 198$ 198$ 198$ 199$ 199$ 199$ Revenues: Revenues 1 1 - - - - - Transfers In - - - - - - - Total Revenues 1 1 - - - - - Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Debt Service - - - - - - - Capital Outlay - - - - - - - Transfers Out - - - - - - - Total Expenditures - - - - - - - Adjustments to Fund Balance - - - - - - - Available Fund Balance 198$ 199$ 198$ 198$ 199$ 199$ 199$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 85 Item 11.a. - Page 136 FUND: 233 IN-LIEU UNDERGROUND UTILITY 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 1$ 1$ -$ -$ -$ -$ -$ Total 1 1 - - - - - Grand Total 1$ 1$ -$ -$ -$ -$ -$ IN-LIEU UNDERGROUND UTILITY FUND FISCAL YEAR 2014-15 BIENNIAL BUDGET 86 Item 11.a. - Page 137 FUND: 233 IN-LIEU UNDERGROUND UTILITY ACTIVITY: 4559 IN-LIEU UNDERGROUND UTILITY 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS DEBT SERVICE 5801 Debt - Principal Payment -$ -$ -$ -$ -$ -$ -$ 5802 Debt - Interest Payment - - - - - - - Total - - - - - - - Grand Total -$ -$ -$ -$ -$ -$ -$ IN-LIEU UNDERGROUND UTILITY FUND FISCAL YEAR 2014-15 BIENNIAL BUDGET 87 Item 11.a. - Page 138 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Tourism Business Improvement District Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 88 Item 11.a. - Page 139 TOURISM BUSINESS IMPROVEMENT DISTRICT FUND SUMMARY FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance -$ -$ 20,601$ 38,292$ 38,292$ 218,592$ 218,592$ Revenues: Revenues - 155,070 180,000 180,000 180,300 - - Transfers In - 5,000 - - - - - Total Revenues - 160,070 180,000 180,000 180,300 - - Expenditures: Salaries and Benefits - - - - - - - Current Expenses - 118,778 171,880 171,880 - - - Capital Outlay - - - - - - - Transfers Out - 3,000 - - - - - Total Expenditures - 121,778 171,880 171,880 - - - Adjustments to Fund Balance - - - - - - - Available Fund Balance -$ 38,292$ 28,721$ 46,412$ 218,592$ 218,592$ 218,592$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 89 Item 11.a. - Page 140 TOURISM BUSINESS IMPROVEMENT DISTRICT REVENUE DETAIL FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest -$ 104$ -$ -$ 300$ -$ -$ Total - 104 - - 300 - - TAXES AND ASSESSMENTS 4016 TBID Assessments - 149,966 170,000 170,000 170,000 Total - 149,966 170,000 170,000 170,000 - - OTHER REVENUE 4801 Other Revenue - 5,000 10,000 10,000 10,000 Total - 5,000 10,000 10,000 10,000 - - TRANSFERS 4910 Transfer In - General Fund - 5,000 - - - - - Total - 5,000 - - - - - Grand Total -$ 160,070$ 180,000$ 180,000$ 180,300$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 90 Item 11.a. - Page 141 TOURISM BUSINESS IMPROVEMENT DISTRICT EXPENDITURE DETAIL FUND: 240 TOURISM BUSINESS IMPROVEMENT DISTRICT ACTIVITY: 4150 TOURISM BUSINESS IMPROVEMENT DISTRICT 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5301 Advertising -$ 73,172$ 91,000$ 91,000$ 5303 Contractual Services - 16,696 22,500 22,500 5503 Memberships & Subscriptions - 12,599 18,380 18,380 5504 Public Relations - 16,311 40,000 40,000 Total - 118,778 171,880 171,880 - - - TRANSFERS 5910 Transfers out - General Fund -$ 3,000$ -$ -$ -$ -$ -$ Total - 3,000 - - - - - Grand Total -$ 121,778$ 171,880$ 171,880$ -$ -$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 91 Item 11.a. - Page 142 Biennial Budget FY 2015-16 & 2016-17 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Water Availability Fund Summary, Revenues & Expenditures 92 Item 11.a. - Page 143 FUND: 241 WATER AVAILABILITY FUND 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 1,733,516$ 1,744,578$ 1,569,781$ 1,783,685$ 1,783,685$ 1,684,575$ 1,560,375$ Revenues: Revenues 58,766 54,294 33,000 33,000 107,500 48,000 48,000 Transfers In - - - - - - - Total Revenues 58,766 54,294 33,000 33,000 107,500 48,000 48,000 Expenditures: Salaries and Benefits - - - - - - - Current Expenses - - 595,627 595,627 - - - Capital Outlay - - - - - - - Transfers Out 47,704 15,187 - 206,610 206,610 172,200 - Total Expenditures 47,704 15,187 595,627 802,237 206,610 172,200 - Adjustments to Fund Balance - - - - - - - Available Fund Balance 1,744,578$ 1,783,685$ 1,007,154$ 1,014,448$ 1,684,575$ 1,560,375$ 1,608,375$ WATER AVAILABILITY FUND SUMMARY FISCAL YEAR 2014-15 BIENNIAL BUDGET 93 Item 11.a. - Page 144 WATER AVAILABILITY REVENUE DETAIL FUND: 241 WATER AVAILABILITY FUND 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 6,916$ 9,394$ 8,000$ 8,000$ 8,500$ 8,000$ 8,000$ Total 6,916 9,394 8,000 8,000 8,500 8,000 8,000 CHARGES FOR CURRENT SERVICES 4752 Availability Charges 51,850 44,900 25,000 25,000 99,000 40,000 40,000 Total 51,850 44,900 25,000 25,000 99,000 40,000 40,000 OTHER REVENUE 4807 Expense Recovery - - - - - - - Total - - - - - - - Grand Total 58,766$ 54,294$ 33,000$ 33,000$ 107,500$ 48,000$ 48,000$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 94 Item 11.a. - Page 145 WATER AVAILABILITY EXPENDITURE DETAIL FUND: 241 WATER AVAILABILITY FUND ACTIVITY: 4750 LOPEZ ADMINISTRATION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5303 Contract Services 595,627$ 595,627$ -$ -$ Total - - 595,627 595,627 - - - TRANSFERS 5904 Transfers out - CIP Fund 47,704$ 15,187$ -$ 206,610$ 206,610$ 172,200$ -$ Total 47,704 15,187 - 206,610 206,610 172,200 - Grand Total 47,704$ 15,187$ 595,627$ 802,237$ 206,610$ 172,200$ -$ FISCAL YEAR 2014-15 BIENNIAL BUDGET 95 Item 11.a. - Page 146 Biennial Budget FY 2015-16 & 2016-17 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS Community Development Block Grant (CDBG) Fund Summary, Revenues & Expenditures 96 Item 11.a. - Page 147 FUND: 250 CDBG GRANT FUND 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance -$ -$ -$ -$ -$ 138,327$ 138,327$ Revenues: Revenues 36,719 187,847 - 225,171 169,862 63,895 - Transfers In - - - - - - - Total Revenues 36,719 187,847 - 225,171 169,862 63,895 - Expenditures: Salaries and Benefits - - - - - - - Current Expenses 19,422 187,847 - 121,975 31,535 63,895 - Capital Outlay - - - - - - - Transfers Out 17,297 - - - - - - Total Expenditures 36,719 187,847 - 121,975 31,535 63,895 - Adjustments to Fund Balance - - - - - - - Available Fund Balance -$ -$ -$ 103,196$ 138,327$ 138,327$ 138,327$ CDBG FUND SUMMARY FISCAL YEAR 2014-15 BIENNIAL BUDGET 97 Item 11.a. - Page 148 FUND: 250 CDBG GRANT FUND 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS INTERGOVERNMENTAL REVENUE 4463 CDBG Grant 36,719$ 187,847$ -$ 225,171$ 169,862$ 63,895$ -$ Total 36,719 187,847 - 225,171 169,862 63,895 - Grand Total 36,719$ 187,847$ -$ 225,171$ 169,862$ 63,895$ -$ CDBG REVENUE DETAIL FISCAL YEAR 2014-15 BIENNIAL BUDGET 98 Item 11.a. - Page 149 CDBG EXPENDITURE DETAIL FUND: 250 CDBG GRANT FUND ACTIVITY: 4800 CDBG PROGRAM 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS Program Year 2008 8084 Removal of Architectural Barriers -$ 1,910$ -$ -$ -$ -$ -$ Total - 1,910 - - - - - Program Year 2009 8084 Removal of Architectural Barriers -$ 2,598$ -$ -$ -$ -$ -$ Total - 2,598 - - - - - Program Year 2010 8004 Removal of Architectural Barriers -$ -$ -$ 23,443$ 23,443$ -$ -$ Total - - - 23,443 23,443 - - Program Year 2011 5910 City Program Administration 7,773$ -$ -$ -$ -$ -$ -$ 5904 Removal of Architectural Barriers 1,500 45,749 - 2,540 2,540 - - 8001 County Program Administration 582 - - - - - - 8010 G.R.I.D. Alternatives - - - 4,169 - - - 8051 Façade Improvements 5,000 - - - - - - 8081 Mission Community Services Corp.2,800 - - 1,370 - - - Total 17,655 45,749 - 8,079 2,540 - - FISCAL YEAR 2014-15 BIENNIAL BUDGET 99 Item 11.a. - Page 150 FUND: 250 CDBG GRANT FUND ACTIVITY: 4800 CDBG PROGRAM 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Program Year 2012 5910 Program Administration 9,524$ -$ -$ -$ -$ -$ -$ 8004 Removal of Architectural Barriers - 55,622 - 7,460 2,460 - - 8013 EOC - Senior Health Screening 2,200 - - - - - - 8015 Maxine Lewis Memorial Shelter 5,000 - - - - - - 8025 Big Brothers/Big Sisters Mentoring 1,340 - - - - - - 8086 Access to Prescription Medicines 1,000 - - - - - - Total 19,064 55,622 - 7,460 2,460 - - Program Year 2013 5910 Program Administration -$ -$ -$ 2,318$ -$ -$ -$ 8004 Removal of Architectural Barriers - 38,250 - 13,092 3,092 - - 8081 Mission Community Services Corp.- - - 5,000 - - - Total - 38,250 - 20,410 3,092 - - Program Year 2014 5910 Program Administration -$ 10,508$ -$ 8,657$ -$ -$ -$ 8004 Removal of Architectural Barriers - 24,610 - 45,269 - - - 8015 Maxine Lewis Memorial Shelter - 8,600 - - - - - 8087 CAPSLO Wellness & Prevention Screening - - - 8,657 - - - Total - 43,718 - 62,583 - - - FISCAL YEAR 2014-15 BIENNIAL BUDGET CDBG EXPENDITURE DETAIL 100 Item 11.a. - Page 151 FUND: 250 CDBG GRANT FUND ACTIVITY: 4800 CDBG PROGRAM 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Program Year 2015 5910 Program Administration -$ -$ -$ -$ -$ 12,779$ -$ 8004 Removal of Architectural Barriers - - - - - 51,116 - Total - - - - - 63,895 - Grand Total 36,719$ 187,847$ -$ 121,975$ 31,535$ 63,895$ -$ CDBG EXPENDITURE DETAIL FISCAL YEAR 2014-15 BIENNIAL BUDGET 101 Item 11.a. - Page 152 Biennial Budget FY 2015-16 & 2016-17 CITY OF ARROYO GRANDE SPECIAL REVENUE FUNDS State COPS Block Grant Fund Summary, Revenues & Expenditures 102 Item 11.a. - Page 153 FUND: 271 STATE COPS BLOCK GRANT 2012-13 ORIGINAL AMENDED ESTIMATED ORIGINAL AMENDED ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 92,410$ 3,606$ 173,382$ 173,382$ 100,900$ 96,994$ Revenues: Revenues 100,388 300 100,300 100,900 100,300 100,300 Transfers In - - - - - - Total Revenues 100,388 300 100,300 100,900 100,300 100,300 Expenditures: Salaries and Benefits - - - - - - Current Expenses - - - - - - Capital Outlay 19,416 - 173,382 173,382 104,206 100,300 Transfers Out - - - - - - Total Expenditures 19,416 - 173,382 173,382 104,206 100,300 Adjustments to Fund Balance - - - - - - Available Fund Balance 173,382$ 3,906$ 100,300$ 100,900$ 96,994$ 96,994$ STATE COPS BLOCK GRANT FUND SUMMARY FISCAL YEAR 2013-14 FISCAL YEAR 2014-15 103 Item 11.a. - Page 154 STATE COPS BLOCK GRANT REVENUE DETAIL FUND: 271 STATE COPS BLOCK GRANT 2012-13 ORIGINAL AMENDED ESTIMATED ORIGINAL AMENDED ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 388$ 300$ 300$ 900$ 300$ 300$ Total 388 300 300 900 300 300 AID FROM OTHER GOVERNMENTS 4453 State AB-3229 Grant 100,000 - 100,000 100,000 100,000 100,000 Total 100,000 - 100,000 100,000 100,000 100,000 Grand Total 100,388$ 300$ 100,300$ 100,900$ 100,300$ 100,300$ FISCAL YEAR 2013-14 FISCAL YEAR 2014-15 104 Item 11.a. - Page 155 STATE COPS BLOCK GRANT EXPENDITURE DETAIL FUND: 271 STATE COPS BLOCK GRANT ACTIVITY: 4202 CRIME PREVENTION 2012-13 ORIGINAL AMENDED ESTIMATED ORIGINAL AMENDED ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5255 Special Dept. Supplies -$ -$ -$ -$ -$ -$ 5604 Maintenance-Buildings - - - - - - Total - - - - - - OPERATING EQUIPMENT 6201 Machinery & Equipment 19,416 - 173,382 173,382 104,206 100,300 Total 19,416 - 173,382 173,382 104,206 100,300 Grand Total 19,416$ -$ 173,382$ 173,382$ 104,206$ 100,300$ FISCAL YEAR 2013-14 FISCAL YEAR 2014-15 105 Item 11.a. - Page 156 CITY OF ARROYO GRANDE ENTERPRISE FUNDS Sewer Fund Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 Item 11.a. - Page 157 FUND: 612 SEWER 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 654,850$ 25,775,204$ 25,866,591$ 25,866,591$ 26,026,866$ 26,001,496$ Revenues: Revenues 26,508,483 1,056,000 1,056,000 1,024,775 1,004,000 1,004,000 Transfers In - - - - - - Total Revenues 26,508,483 1,056,000 1,056,000 1,024,775 1,004,000 1,004,000 Expenses: Salaries and Benefits 74,443 186,380 175,900 175,900 183,600 184,600 Current Expenses 715,316 96,700 121,700 153,700 134,000 106,500 Debt Service 8,908 26,000 26,000 26,000 25,870 25,870 Capital Outlay 1,006 2,500 2,500 2,500 2,500 2,500 Capital Improvement Program 66,267 190,500 190,500 190,500 367,500 201,500 Transfers Out 430,802 437,740 315,900 315,900 315,900 315,900 Total Expenditures 1,296,742 939,820 832,500 864,500 1,029,370 836,870 Revenues over/(under) Expenses 25,211,741 116,180 223,500 160,275 (25,370) 167,130 Ending Fund Balance 25,866,591 25,891,384 26,090,091 26,026,866 26,001,496 26,168,626 Reserve for Carry-Over of Appropriations Available Fund Balance 777,668$ 25,891,384$ 26,090,091$ 26,026,866$ 26,001,496$ 26,168,626$ FISCAL YEAR 2014-15 BIENNIAL BUDGET SEWER FUND SUMMARY Item 11.a. - Page 158 FUND: 612 SEWER 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Components of Fund Balance Cash 854,535$ 1,047,582$ 1,347,949$ 1,585,091$ 1,636,588$ 1,880,585$ Fixed assets & current assets 25,088,923 24,920,669 24,819,009 24,518,642 24,441,775 24,364,908 Current & long term liabilities (76,867) (76,867) (76,867) (76,867) (76,867) (76,867) Ending Fund Balance 25,866,591 25,891,384 26,090,091 26,026,866 26,001,496 26,168,626 Reserve for Carry-over of CIP Transfers - - - - - - Available Fund Balance 25,866,591$ 25,891,384$ 26,090,091$ 26,026,866$ 26,001,496$ 26,168,626$ FISCAL YEAR 2014-15 BIENNIAL BUDGET SEWER FUND SUMMARY Item 11.a. - Page 159 SEWER REVENUE DETAIL FUND: 612 SEWER 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 3,754$ 1,000$ 1,000$ 4,000$ 1,000$ 1,000$ Total 3,754 1,000 1,000 4,000 1,000 1,000 CHARGES FOR CURRENT SERVICES 4751 Utility Billings 1,115,973 1,040,000 1,040,000 1,010,900 988,000 988,000 4765 UB late payment penalty 9,483 10,000 10,000 9,500 10,000 10,000 Total 1,125,456 1,050,000 1,050,000 1,020,400 998,000 998,000 OTHER REVENUE 4807 Expense Recovery 2,672 5,000 5,000 375 5,000 5,000 4826 Capital Contributions 25,376,601 Total 25,379,273 5,000 5,000 375 5,000 5,000 Grand Total 26,508,483$ 1,056,000$ 1,056,000$ 1,024,775$ 1,004,000$ 1,004,000$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 160 SEWER EXPENSE DETAIL FUND: 612 SEWER ACTIVITY: 4610 SEWER MAINTENANCE 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time 24,222$ 100,000$ 101,800$ 101,800$ 102,900$ 103,700$ 5103 Salaries-Temporary Part Time 7,457 6,100 6,500 6,500 6,500 6,500 5105 Salaries-Overtime 1,340 2,500 2,500 2,500 2,500 2,500 5108 Holiday Pay 2,542 - - - - - 5109 Sick Leave Pay 414 5111 Vacation Buy Back 396 - - - - - 5113 Vacation Leave Pay 7,042 - - - - - 5121 PERS Retirement 6,462 24,200 18,300 18,300 18,300 18,300 5122 Social Security 2,365 7,800 8,000 8,000 8,000 8,000 5123 PARS-Retirement 112 100 100 100 100 100 5126 State Disability (SDI)291 1,200 1,100 1,100 1,100 1,100 5131 Health Insurance 15,215 35,200 29,200 29,200 29,200 29,200 5132 Dental Insurance 1,077 2,200 2,200 2,200 2,200 2,200 5133 Vision Insurance 305 600 600 600 600 600 5134 Life Insurance 117 300 300 300 300 300 5136 Retiree Medical Insurance 6 - - - 7,200 7,200 FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 161 SEWER EXPENSE DETAIL FUND: 612 SEWER ACTIVITY: 4610 SEWER MAINTENANCE 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS (continued) 5141 Workers Compensation 4,763$ 5,400$ 4,500$ 4,500$ 3,900$ 4,100$ 5143 Uniform Allowance 140 400 400 400 400 400 5147 Employee Assistance Program 27 80 100 100 100 100 5148 Boot Allowance 150 300 300 300 300 300 5151 Cell Phone Allowance - - - - - - Total 74,443 186,380 175,900 175,900 183,600 184,600 SERVICES & SUPPLIES 5201 Supplies - Office 1,759 2,000 2,000 2,000 2,000 2,000 5255 Special Dept. Supplies 1,198 2,000 2,000 3,000 2,800 2,800 5272 Protective/Safety Clothing - - - - - - 5273 Small Tools 363 800 800 800 800 800 5303 Contractual Services 88,997 28,400 53,400 75,000 60,200 33,200 5306 Printing Services 585 - - - 600 600 5315 Pre-employment Physicals 80 500 500 5402 Power 19,270 19,000 19,000 20,000 22,000 22,000 5501 Travel/Conference/Training - 500 500 - 500 500 5552 Rent-Equipment - 500 500 500 500 500 5555 Bank Charges 12,428 11,000 11,000 14,400 14,600 14,600 5601 Maintenance-Vehicles 4,814 6,000 6,000 3,000 3,000 3,000 5602 Maintenance-Office Equipment - 500 500 500 500 500 FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 162 SEWER EXPENSE DETAIL FUND: 612 SEWER ACTIVITY: 4610 SEWER MAINTENANCE 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES (continued) 5603 Maintenance-Mach & Equipment 1,960$ 5,000$ 5,000$ 3,000$ 5,000$ 5,000$ 5608 Gas & Oil 3,769 6,000 6,000 6,000 6,000 6,000 5610 Maintenance-Lines & Pumps 13,807 15,000 15,000 25,000 15,000 15,000 Total 149,030 96,700 121,700 153,700 134,000 106,500 DEBT SERVICE 5801 Debt - Principal Payment - - 19,220 19,220 19,540 20,210 5802 Debt - Interest Payment 3,908 - 1,780 1,780 1,330 660 5803 Lease Purchase Payments - 21,000 5805 Real Property Purchase - - - - - - Total 3,908 21,000 21,000 21,000 20,870 20,870 TRANSFERS 5901 Personnel Transfers 292,502 293,840 216,100 216,100 216,100 216,100 5902 Operating Transfers 69,000 72,500 53,600 53,600 53,600 53,600 5903 Cost Allocation Transfers 69,300 71,400 46,200 46,200 46,200 46,200 5904 Transfers out - CIP Fund 66,267 190,500 190,500 190,500 367,500 201,500 5906 Transfers out - USDA City Hall loan 5,000 5,000 5,000 5,000 5,000 5,000 Total 502,069 633,240 511,400 511,400 688,400 522,400 FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 163 SEWER EXPENSE DETAIL FUND: 612 SEWER ACTIVITY: 4610 SEWER MAINTENANCE 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS OPERATING EQUIPMENT 6201 Machinery & Equipment 1,156$ 2,500$ 2,500$ 2,500$ 2,500$ 2,500$ 6301 Vehicles (150) - - - - - Total 1,006 2,500 2,500 2,500 2,500 2,500 ALLOWANCE FOR DOUBTFUL ACCOUNTS 6997 Bad Debt Expense (271) - - - - - 6999 Depreciation 566,557 Total 566,286 - - - - - Grand Total 1,296,742$ 939,820$ 832,500$ 864,500$ 1,029,370$ 836,870$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 164 Sewer Facility Fund ENTERPRISE FUNDS CITY OF ARROYO GRANDE Biennial Budget FY 2015-16 & 2016-17 Fund Summary, Revenues & Expenditures Item 11.a. - Page 165 FUND: 634 SEWER FACILITY 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 331,370$ 384,178$ 403,063$ 375,948$ 375,948$ 383,248$ 416,948$ Revenues: Revenues 55,354 24,770 21,500 21,500 40,300 33,700 42,000 Transfers In - - - - - - - Total Revenues 55,354 24,770 21,500 21,500 40,300 33,700 42,000 Expenses: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Debt Service - - - - - - - Capital Outlay - - - - - - - Transfers Out 2,546 33,000 - 63,000 33,000 - - Total Expenditures 2,546 33,000 - 63,000 33,000 - - Revenues over/(under) Expenses 52,808 (8,230) 21,500 (41,500) 7,300 33,700 42,000 Ending Fund Balance 384,178 375,948 424,563 334,448 383,248 416,948 458,948 Reserve for Carry-Over of Appropriations Available Fund Balance 384,178$ 375,948$ 424,563$ 334,448$ 383,248$ 416,948$ 458,948$ FISCAL YEAR 2014-15 BIENNIAL BUDGET SEWER FACILITY FUND SUMMARY Item 11.a. - Page 166 FUND: 634 SEWER FACILITY 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 1,371$ 2,093$ 1,500$ 1,500$ 1,800$ 2,000$ 2,000$ Total 1,371 2,093 1,500 1,500 1,800 2,000 2,000 CHARGES FOR CURRENT SERVICES 4762 Sewer Facility Charges 53,983 22,677 20,000 20,000 38,500 31,700 40,000 Total 53,983 22,677 20,000 20,000 38,500 31,700 40,000 Grand Total 55,354$ 24,770$ 21,500$ 21,500$ 40,300$ 33,700$ 42,000$ FISCAL YEAR 2014-15 SEWER FACILITY REVENUE DETAIL BIENNIAL BUDGET Item 11.a. - Page 167 FUND: 634 SEWER FACILITY ACTIVITY: 4610 CAPITAL TRANSFERS 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TRANSFERS 5904 Transfers out - CIP Fund 2,546$ 33,000$ -$ 63,000$ 33,000$ -$ -$ Total 2,546 33,000 - 63,000 33,000 - - Grand Total 2,546$ 33,000$ -$ 63,000$ 33,000$ -$ -$ BIENNIAL BUDGETFISCAL YEAR 2014-15 SEWER FACILITY EXPENSE DETAIL Item 11.a. - Page 168 Biennial Budget FY 2015-16 & 2016-17 CITY OF ARROYO GRANDE ENTERPRISE FUNDS Water Fund Fund Summary, Revenues & Expenditures Item 11.a. - Page 169 WATER FUND SUMMARY FUND: 640 WATER FUND 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 13,330,562$ 13,780,032$ 14,902,244$ 14,902,244$ 15,104,193$ 14,150,658$ Revenues: Revenues 5,326,393 6,667,000 6,667,000 6,272,500 6,392,500 6,537,887 Transfers In - - - - - - Total Revenues 5,326,393 6,667,000 6,667,000 6,272,500 6,392,500 6,537,887 Expenses: Salaries and Benefits 559,214 542,095 542,095 549,190 626,125 631,595 Current Expenses 1,744,776 711,862 750,739 556,400 620,200 635,200 Debt Service 940 - - - 21,810 21,810 Capital Outlay - 37,400 37,400 37,400 27,500 4,000 Capital Improvement Program 273,072 787,861 787,861 587,861 949,600 339,100 Transfers Out 1,176,709 4,038,800 4,238,800 4,339,700 5,100,800 5,100,800 Total Expenditures 3,754,711 6,118,018 6,356,895 6,070,551 7,346,035 6,732,505 Revenues over/(under) Expenses 1,571,682 548,982 310,105 201,949 (953,535) (194,619) Ending Fund Balance 14,902,244 14,329,014 15,212,349 15,104,193 14,150,658 13,956,040 Available Fund Balance 14,902,244$ 14,329,014$ 15,212,349$ 15,104,193$ 14,150,658$ 13,956,040$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 170 WATER FUND SUMMARY FUND: 640 WATER FUND 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Components of Fund Balance Cash 3,847,270$ 2,903,514$ 4,559,522$ 4,451,366$ 3,899,978$ 4,107,507$ Fixed assets & current assets 11,457,121 11,827,647 11,054,974 11,054,974 10,652,827 10,250,680 Current & long term liabilities (402,147) (402,147) (402,147) (402,147) (402,147) (402,147) Ending Fund Balance 14,902,244 14,329,014 15,212,349 15,104,193 14,150,658 13,956,040 Reserve for Carry-over of CIP Transfers - - - - - - Available Fund Balance 14,902,244$ 14,329,014$ 15,212,349$ 15,104,193$ 14,150,658$ 13,956,040$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 171 WATER REVENUE DETAIL FUND: 640 WATER FUND 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 15,889$ 7,500$ 7,500$ 25,000$ 15,000$ 15,000$ 4376 Collections-Credit Bureau 1,716 2,000 2,000 2,000 2,000 2,000 Total 17,605 9,500 9,500 27,000 17,000 17,000 AID FROM OTHER GOVERNMENTS 4428 FEMA revenue - - - - - - 4458 State Grant - - - - - - Total - - - - - - CHARGES FOR CURRENT SERVICES 4751 Utility Billings 4,867,412 6,564,900 6,564,900 6,120,000 6,279,500 6,427,387 4757 Hydrant Water 5,064 2,000 2,000 5,000 3,000 3,000 4758 Meter Installations 7,021 5,000 5,000 10,800 7,500 5,000 4759 Reconnection Fees 60 100 100 - - - 4765 UB late payment penalty 43,205 48,500 48,500 50,000 48,500 48,500 4768 Water Wheeling Charge 19,982 17,000 17,000 17,000 17,000 17,000 Total 4,942,744 6,637,500 6,637,500 6,202,800 6,355,500 6,500,887 FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 172 WATER REVENUE DETAIL FUND: 640 WATER FUND 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS OTHER REVENUE 4801 Other Revenue 30$ -$ -$ 22,700$ -$ -$ 4807 Expense Recovery 15,034 20,000 20,000 20,000 20,000 20,000 4826 Capital Contributions 350,980 - - - - - Total 366,044 20,000 20,000 42,700 20,000 20,000 Grand Total 5,326,393$ 6,667,000$ 6,667,000$ 6,272,500$ 6,392,500$ 6,537,887$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 173 WATER FUND EXPENSE TOTALS FUND: 640 WATER FUND ACTIVITY: BUDGET TOTAL 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time 270,871$ 304,300$ 304,300$ 268,720$ 341,800$ 349,400$ 5103 Salaries-Temporary Part Time 7,457 6,500 6,500 7,600 6,100 6,500 5105 Salaries-Overtime 6,544 8,000 8,000 6,700 8,000 8,000 5107 Stand-by Pay 9,304 9,375 9,375 9,750 9,375 9,375 5108 Holiday Pay 14,816 - - 14,540 - - 5109 Sick Leave Pay 7,444 - - 5,950 - - 5110 Annual Leave Buy Back 396 - - - - - 5111 Vacation Buy Back 2,123 3,200 3,200 985 2,500 3,200 5112 Sick Leave Buy Back 1,534 2,800 2,800 1,452 2,500 2,800 5113 Vacation Leave Pay 22,679 - - 19,182 - - 5114 Compensation Pay 3,921 - - 1,950 - - 5115 Annual Leave - - - - - - 5121 PERS Retirement 73,254 74,800 74,800 77,511 76,000 78,300 5122 Social Security 25,937 23,800 23,800 26,005 26,500 27,000 5123 PARS-Retirement 112 100 100 150 100 100 5126 State Disability (SDI)3,372 3,200 3,200 3,185 4,100 3,600 5127 Deferred Compensation - - - - - - 5131 Health Insurance 74,347 69,500 69,500 68,620 93,300 86,100 5132 Dental Insurance 5,474 5,500 5,500 5,543 6,600 6,700 5133 Vision Insurance 1,485 1,400 1,400 1,400 1,800 1,800 5134 Life Insurance 596 800 800 700 1,000 1,000 5135 Long Term Disability Insurance - - - - - - FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 174 WATER FUND EXPENSE TOTALS FUND: 640 WATER FUND ACTIVITY: BUDGET TOTAL 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS (continued) 5136 Retiree Medical Insurance 10,020$ 12,000$ 12,000$ 12,300$ 30,000$ 30,000$ 5141 Workers Compensation 14,439 13,000 13,000 12,970 13,400 13,900 5142 Unemployment Insurance - - - - - - 5143 Uniform Allowance 1,127 1,050 1,050 1,218 1,050 1,050 5144 Car Allowance - - - - - - 5147 Employee Assistance Program 149 400 400 400 170 400 5148 Boot Allowance 729 750 750 738 750 750 5151 Cell Phone Allowance 1,084 1,620 1,620 1,620 1,080 1,620 Total 559,214 542,095 542,095 549,190 626,125 631,595 SERVICES & SUPPLIES 5201 Office Expense 3,742 3,500 3,500 3,500 3,500 3,500 5207 Water Meters 35,884 35,000 35,000 35,000 35,000 35,000 5208 Postage/Mailing 22,838 20,000 20,000 18,000 20,000 20,000 5255 Special Dept. Supplies 2,375 4,000 4,000 4,000 4,000 4,000 5272 Protective/Safety Clothing - - - - - - 5273 Small Tools 1,617 2,500 2,500 2,500 2,500 2,500 5274 Chemicals 10,265 24,000 24,000 10,000 24,000 24,000 5301 Advertising - 600 600 - 600 600 5303 Contractual Services 302,561 238,012 276,889 163,000 191,600 151,600 5306 Printing Services 951 - - - 500 500 FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 175 WATER FUND EXPENSE TOTALS FUND: 640 WATER FUND ACTIVITY: BUDGET TOTAL 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES (continued) 5310 Water Treatment Svcs.9,393$ 20,000$ 20,000$ 20,000$ 15,000$ 15,000$ 5315 Pre-Employment Physicals 735 500 500 500 500 500 5316 Job Recruitment Expense - - - - - - 5402 Power 98,802 160,000 160,000 95,000 110,000 160,000 5403 Telephone 778 800 800 800 600 600 5501 Travel/Conference/Training 1,583 5,000 5,000 3,000 5,000 5,000 5503 Memberships & Subscriptions 372 1,100 1,100 500 1,000 1,000 5552 Rent-Equipment 402 1,000 1,000 500 1,000 1,000 5555 Bank Charges 49,713 39,750 39,750 57,500 57,800 57,800 5575 Insurance Claims/Settlements 9,009 25,000 25,000 25,000 25,000 25,000 5578 Insurance-Underground Tanks 616 400 400 600 600 600 5601 Maintenance-Vehicles 6,839 7,000 7,000 7,000 12,000 12,000 5602 Maintenance-Office Equipment 793 1,000 1,000 1,000 1,000 1,000 5603 Maintenance-Machinery & Equip.9,998 26,000 26,000 20,000 26,000 26,000 5604 Maintenance-Buildings 1,349 2,000 2,000 2,000 2,000 2,000 5608 Gas & Oil 17,317 16,000 16,000 15,000 20,000 20,000 5609 Maintenance-Reservoirs 5,005 5,000 5,000 3,000 5,000 5,000 5610 Maintenance-Wells/Lines/Pumps 45,075 69,700 69,700 65,000 50,000 55,000 5611 Maintenance-Meters 5,291 4,000 4,000 4,000 6,000 6,000 5612 Lopez Maintenance & Operation 856,157 - - - - - Total 1,499,460 711,862 750,739 556,400 620,200 635,200 FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 176 WATER FUND EXPENSE TOTALS FUND: 640 WATER FUND ACTIVITY: BUDGET TOTAL 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS DEBT SERVICE 5803 Lease Purchase Payments 940$ -$ -$ -$ 21,810$ 21,810$ 5805 Real Property Purchase - - - - - - Total 940 - - - 21,810 21,810 TRANSFERS 5901 Personnel Transfers 578,110 816,300 816,300 816,300 816,300 816,300 5902 Operating Transfers 231,000 199,200 199,200 199,200 199,200 199,200 5903 Cost Allocation Transfers 359,004 314,900 314,900 314,900 314,900 314,900 5904 Transfers out - CIP Fund 273,072 787,861 787,861 587,861 949,600 339,100 5906 Transfers Out - USDA City Hall Loan 8,595 8,800 8,800 8,800 8,800 8,800 59XX Transfers Out - Neutralization Fund 200,000 200,000 200,000 200,000 59XX Transfers Out - Lopez Fund - 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600 Total 1,449,781 4,826,661 5,026,661 4,927,561 6,050,400 5,439,900 OPERATING EQUIPMENT 6201 Machinery & Equipment - 37,400 37,400 37,400 27,500 4,000 Total - 37,400 37,400 37,400 27,500 4,000 FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 177 WATER FUND EXPENSE TOTALS FUND: 640 WATER FUND ACTIVITY: BUDGET TOTAL 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS OTHER EXPENSES 6997 Bad Debt Expense 399$ -$ -$ -$ -$ -$ 6999 Depreciation 244,917 - - - - - Total 245,316 - - - - - Grand Total 3,754,711$ 6,118,018$ 6,356,895$ 6,070,551$ 7,346,035$ 6,732,505$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 178 WATER EXPENSE DETAIL FUND: 640 WATER FUND ACTIVITY: 4710 WATER ADMINISTRATION 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time 67,590$ 73,100$ 73,100$ 68,860$ 74,800$ 77,000$ 5103 Salaries-Temporary Part Time - - - - - - 5105 Salaries-Overtime 410 1,000 1,000 1,000 1,000 1,000 5107 Stand-by Pay 176 375 375 750 375 375 5108 Holiday Pay 3,517 - - 3,590 - - 5109 Sick Leave Pay 167 - - 550 - - 5110 Annual Leave Buy Back 396 - - - - - 5111 Vacation Buy Back 775 1,000 1,000 885 1,000 1,000 5112 Sick Leave Buy Back 628 1,000 1,000 844 1,000 1,000 5113 Vacation Leave Pay 9,174 - - 3,982 - - 5114 Compensation Pay - - - - - - 5115 Annual Leave - - - - - - 5121 PERS Retirement 17,595 18,000 18,000 18,937 17,600 18,000 5122 Social Security 6,070 5,700 5,700 6,214 5,700 5,700 5126 State Disability (SDI)789 800 800 789 900 800 5127 Deferred Compensation - - - - - - 5131 Health Insurance 13,487 11,200 11,200 11,400 17,600 11,200 5132 Dental Insurance 1,095 1,100 1,100 1,100 1,100 1,100 5133 Vision Insurance 247 200 200 200 300 200 5134 Life Insurance 119 200 200 150 200 200 5135 Long Term Disability Insurance - - - - - - 5136 Retiree Medical Insurance 300 3,600 3,600 5141 Workers Compensation 3,413 3,050 3,050 3,050 3,100 3,200 5144 Car Allowance - - - - - - FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 179 WATER EXPENSE DETAIL FUND: 640 WATER FUND ACTIVITY: 4710 WATER ADMINISTRATION 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS (continued) 5147 Employee Assistance Program 30$ 100$ 100$ 100$ 30$ 100$ 5148 Boot Allowance 141 150 150 142 150 150 5151 Cell Phone Allowance 542 540 540 540 540 540 Total 126,361 117,515 117,515 123,383 128,995 125,165 SERVICES & SUPPLIES 5201 Office Expense 3,742 3,500 3,500 3,500 3,500 3,500 5208 Postage/Mailing 22,838 20,000 20,000 18,000 20,000 20,000 5301 Advertising - 600 600 - 600 600 5303 Contractual Services 139,988 116,012 155,889 155,000 166,600 126,600 5306 Printing Services 951 - - - 500 500 5310 Water Treatment Services 9,393 20,000 20,000 20,000 15,000 15,000 5315 Pre-Employment Physicals 225 200 200 200 200 200 5316 Job Recruitment Expense - - - - - - 5403 Telephone 778 800 800 800 600 600 5501 Travel/Conference/Training 45 2,000 2,000 - 2,000 2,000 5503 Memberships & Subscriptions 372 1,100 1,100 500 1,000 1,000 5555 Bank Charges 49,713 39,750 39,750 57,500 57,800 57,800 5575 Insurance Claims/Settlements 9,009 25,000 25,000 25,000 25,000 25,000 5578 Insurance-Underground Tanks 616 400 400 600 600 600 FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 180 FUND: 640 WATER FUND ACTIVITY: 4710 WATER ADMINISTRATION 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES (continued) 5602 Maintenance-Office Equipment 793$ 1,000$ 1,000$ 1,000$ 1,000$ 1,000$ Total 238,463 230,362 270,239 282,100 294,400 254,400 DEBT SERVICE 5803 Lease Purchase Payments 940 - - - 21,810 21,810 5805 Real Property Purchase - - - - - - Total 940 - - - 21,810 21,810 TRANSFERS 5901 Personnel Transfers 578,110 816,300 816,300 816,300 816,300 816,300 5902 Operating Transfers 231,000 199,200 199,200 199,200 199,200 199,200 5903 Cost Allocation Transfers 359,004 314,900 314,900 314,900 314,900 314,900 5904 Transfers out - CIP Fund 273,072 787,861 787,861 587,861 949,600 339,100 5906 Transfers Out - USDA City Hall Loan 8,595 8,800 8,800 8,800 8,800 8,800 59XX Transfers Out - Neutralization Fund - 200,000 200,000 200,000 200,000 59XX Transfers Out - Lopez Fund - 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600 Total 1,449,781 4,826,661 5,026,661 4,927,561 6,050,400 5,439,900 Grand Total 1,815,545$ 5,174,538$ 5,414,415$ 5,333,044$ 6,495,605$ 5,841,275$ BIENNIAL BUDGET WATER EXPENSE DETAIL FISCAL YEAR 2014-15 Item 11.a. - Page 181 WATER EXPENSE DETAIL FUND: 640 WATER FUND ACTIVITY: 4711 WATER PRODUCTION 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time 50,468$ 58,600$ 58,600$ 48,640$ 57,800$ 58,600$ 5105 Salaries-Overtime 442 2,000 2,000 700 2,000 2,000 5108 Holiday Pay 2,815 - - 2,800 - - 5109 Sick Leave Pay 1,925 - - 1,700 - - 5111 Vacation Buy Back 674 700 700 100 - 700 5112 Sick Leave Buy Back 260 300 300 - - 300 5113 Vacation Leave Pay 2,269 - - 3,500 - - 5114 Compensation Pay 3,111 - - 1,500 - - 5121 PERS Retirement 14,093 14,400 14,400 14,791 14,000 14,400 5122 Social Security 4,802 4,600 4,600 4,711 4,600 4,600 5126 State Disability (SDI)628 600 600 596 700 600 5131 Health Insurance 15,215 14,600 14,600 14,820 17,600 14,600 5132 Dental Insurance 1,095 1,100 1,100 1,143 1,100 1,100 5133 Vision Insurance 309 300 300 300 300 300 5134 Life Insurance 119 200 200 150 200 200 5136 Retiree Medical Insurance - 3,600 3,600 5141 Workers Compensation 2,718 2,450 2,450 2,450 2,400 2,500 5143 Uniform Allowance 193 - - 168 250 - 5147 Employee Assistance Program 30 100 100 100 30 100 5148 Boot Allowance 140 150 150 146 150 150 5151 Cell Phone Allowance 542 540 540 540 540 540 Total 101,848 100,640 100,640 98,855 105,270 104,290 FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 182 WATER EXPENSE DETAIL FUND: 640 WATER FUND ACTIVITY: 4711 WATER PRODUCTION 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5272 Protective/Safety Clothing -$ -$ -$ -$ -$ -$ 5303 Contractual Services 152,355 102,000 102,000 2,000 5,000 5,000 5402 Power 43,435 100,000 100,000 35,000 50,000 100,000 5603 Maintenance-Machinery & Equip 4,165 20,000 20,000 15,000 20,000 20,000 Total 199,955 222,000 222,000 52,000 75,000 125,000 Grand Total 301,803$ 322,640$ 322,640$ 150,855$ 180,270$ 229,290$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 183 WATER EXPENSE DETAIL FUND: 640 WATER FUND ACTIVITY: 4712 WATER DISTRIBUTION 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS 5101 Salaries-Full Time 152,813$ 172,600$ 172,600$ 151,220$ 209,200$ 213,800$ 5103 Salaries-Temporary Part Time 7,457 6,500 6,500 7,600 6,100 6,500 5105 Salaries-Overtime 5,692 5,000 5,000 5,000 5,000 5,000 5107 Stand-by Pay 9,128 9,000 9,000 9,000 9,000 9,000 5108 Holiday Pay 8,484 - - 8,150 - - 5109 Sick Leave Pay 5,352 - - 3,700 - - 5111 Vacation Buy Back 674 1,500 1,500 - 1,500 1,500 5112 Sick Leave Buy Back 646 1,500 1,500 608 1,500 1,500 5113 Vacation Leave Pay 11,236 - - 11,700 - - 5114 Compensation Pay 810 - - 450 - - 5121 PERS Retirement 41,566 42,400 42,400 43,784 44,400 45,900 5122 Social Security 15,065 13,500 13,500 15,080 16,200 16,700 5123 PARS-Retirement 112 100 100 150 100 100 5126 State Disability (SDI)1,955 1,800 1,800 1,800 2,500 2,200 5131 Health Insurance 45,645 43,700 43,700 42,400 58,100 60,300 5132 Dental Insurance 3,284 3,300 3,300 3,300 4,400 4,500 5133 Vision Insurance 929 900 900 900 1,200 1,300 5134 Life Insurance 358 400 400 400 600 600 5136 Retiree Medical Insurance 10,020 12,000 12,000 12,000 22,800 22,800 5141 Workers Compensation 8,308 7,500 7,500 7,470 7,900 8,200 5142 Unemployment Insurance - - - - - - 5143 Uniform Allowance 934 1,050 1,050 1,050 800 1,050 BIENNIAL BUDGETFISCAL YEAR 2014-15 Item 11.a. - Page 184 WATER EXPENSE DETAIL FUND: 640 WATER FUND ACTIVITY: 4712 WATER DISTRIBUTION 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SALARIES/FRINGE BENEFITS (continued) 5147 Employee Assistance Program 89$ 200$ 200$ 200$ 110$ 200$ 5148 Boot Allowance 448 450 450 450 450 450 5151 Cell Phone Allowance - 540 540 540 - 540 Total 331,005 323,940 323,940 326,952 391,860 402,140 SERVICES & SUPPLIES 5207 Water Meters 35,884 35,000 35,000 35,000 35,000 35,000 5255 Special Dept. Supplies 2,375 4,000 4,000 4,000 4,000 4,000 5272 Protective/Safety Clothing - - - - - - 5273 Small Tools 1,617 2,500 2,500 2,500 2,500 2,500 5274 Chemicals 10,265 24,000 24,000 10,000 24,000 24,000 5303 Contractual Services 10,218 20,000 19,000 6,000 20,000 20,000 5315 Pre-Employment Physicals 510 300 300 300 300 300 5402 Power 55,367 60,000 60,000 60,000 60,000 60,000 5501 Travel/Conference/Training 1,538 3,000 3,000 3,000 3,000 3,000 5552 Rent-Equipment 402 1,000 1,000 500 1,000 1,000 5601 Maintenance-Vehicles 6,839 7,000 7,000 7,000 12,000 12,000 5603 Maintenance-Machinery & Equipment 5,833 6,000 6,000 5,000 6,000 6,000 5604 Maintenance-Buildings 1,349 2,000 2,000 2,000 2,000 2,000 5608 Gas & Oil 17,317 16,000 16,000 15,000 20,000 20,000 5609 Maintenance-Reservoirs 5,005 5,000 5,000 3,000 5,000 5,000 5610 Maintenance-Wells/Lines/Pumps 45,075 69,700 69,700 65,000 50,000 55,000 BIENNIAL BUDGETFISCAL YEAR 2014-15 Item 11.a. - Page 185 WATER EXPENSE DETAIL FUND: 640 WATER FUND ACTIVITY: 4712 WATER DISTRIBUTION 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES (continued) 5611 Maintenance-Meters 5,291$ 4,000$ 4,000$ 4,000$ 6,000$ 6,000$ 5612 Lopez Maintenance & Operation 856,157 - - - - - Total 1,061,042 259,500 258,500 222,300 250,800 255,800 TRANSFERS 5910 Transfers Out - General Fund 2,000 Total - - 2,000 - - - OPERATING EQUIPMENT 6201 Machinery & Equipment - 37,400 37,400 37,400 27,500 4,000 Total - 37,400 37,400 37,400 27,500 4,000 OTHER EXPENSES 6997 Bad Debt Expense 399 - - - - - 6999 Depreciation 244,917 - - - - - Total 245,316 - - - - - Grand Total 1,637,363$ 620,840$ 621,840$ 586,652$ 670,160$ 661,940$ BIENNIAL BUDGETFISCAL YEAR 2014-15 Item 11.a. - Page 186 CITY OF ARROYO GRANDE ENTERPRISE FUNDS Lopez Fund Fund Summary, Revenues & Expenditures Biennial Budget FY 2015-16 & 2016-17 Item 11.a. - Page 187 LOPEZ FUND SUMMARY FUND: 641 LOPEZ 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 3,086,755$ 2,787,500$ 2,189,814$ 2,189,814$ 2,189,814$ 1,428,714$ 1,428,714$ Revenues: Revenues 2,259,571 1,981,351 8,500 - - - - Transfers In - - 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600 Total Revenues 2,259,571 1,981,351 2,708,100 2,699,600 2,800,500 3,561,600 3,561,600 Expenses: Salaries and Benefits - - - - - - - Current Expenses 2,215,526 2,271,237 3,254,400 3,254,400 3,254,400 3,254,400 3,254,400 Debt Service - - - - - - - Capital Outlay - - - - - - - Transfers Out 343,300 307,800 307,200 307,200 307,200 307,200 307,200 Total Expenditures 2,558,826 2,579,037 3,561,600 3,561,600 3,561,600 3,561,600 3,561,600 Revenues over/(under) Expenses (299,255) (597,686) (853,500) (862,000) (761,100) - - Ending Fund Balance 2,787,500$ 2,189,814$ 1,336,314$ 1,327,814$ 1,428,714$ 1,428,714$ 1,428,714$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 188 LOPEZ FUND SUMMARY FUND: 641 LOPEZ 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Components of Fund Balance Cash 1,275,145$ 1,861,044$ 1,336,314$ 1,327,814$ 1,428,714$ 1,428,714$ 1,428,714$ Fixed assets & current assets 1,512,355 328,770 - - - - - Current & long term liabilities - - - - - - - Ending Fund Balance 2,787,500$ 2,189,814$ 1,336,314$ 1,327,814$ 1,428,714$ 1,428,714$ 1,428,714$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 189 LOPEZ REVENUE DETAIL FUND: 641 LOPEZ 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 7,363$ 7,652$ 8,500$ -$ -$ -$ -$ Total 7,363 7,652 8,500 - - - - CHARGES FOR CURRENT SERVICES 4751 Utility Billings 2,230,772 1,955,579 - - - - - 4765 UB late payment penalty 21,436 18,120 - - - - - Total 2,252,208 1,973,699 - - - - - TRANSFERS 4940 Transfers In - Water Fund 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600 Total - - 2,699,600 2,699,600 2,800,500 3,561,600 3,561,600 Grand Total 2,259,571$ 1,981,351$ 2,708,100$ 2,699,600$ 2,800,500$ 3,561,600$ 3,561,600$ FISCAL YEAR 2014-15 BIENNIAL BUDGET Item 11.a. - Page 190 LOPEZ EXPENSE DETAIL FUND: 641 LOPEZ ACTIVITY: 4750 LOPEZ ADMINISTRATION 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS SERVICES & SUPPLIES 5612 Lopez Maintenance & Operation 2,208,946$ 2,271,500$ 3,254,400$ 3,254,400$ 3,254,400$ 3,254,400$ 3,254,400$ Total 2,208,946 2,271,500 3,254,400 3,254,400 3,254,400 3,254,400 3,254,400 TRANSFERS 5903 Cost Allocation Transfers 343,300 307,800 307,200 307,200 307,200 307,200 307,200 Total 343,300 307,800 307,200 307,200 307,200 307,200 307,200 OTHER EXPENSES 6997 Bad Debt Expense 6,580 (263) - - - - - Total 6,580 (263) - - - - - Grand Total 2,558,826$ 2,579,037$ 3,561,600$ 3,561,600$ 3,561,600$ 3,561,600$ 3,561,600$ BIENNIAL BUDGETFISCAL YEAR 2014-15 Item 11.a. - Page 191 Biennial Budget FY 2015-16 & 2016-17 CITY OF ARROYO GRANDE ENTERPRISE FUNDS Water Facility Fund Fund Summary, Revenues & Expenditures Item 11.a. - Page 192 WATER FACILITY FUND SUMMARY FUND: 642 WATER FACILITY FUND 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET Beginning Fund Balance 724,319$ 778,554$ 820,643$ 820,643$ 820,643$ 820,643$ 638,343$ Revenues: Revenues 54,763 42,089 23,500 23,500 58,500 55,000 60,000 Transfers In - - - - - - - Total Revenues 54,763 42,089 23,500 23,500 58,500 55,000 60,000 Expenses: Salaries and Benefits - - - - - - - Current Expenses - - - - - - - Capital Outlay - - - - - - - Transfers Out 528 - 205,800 205,800 - 38,000 304,100 Total Expenditures 528 - 205,800 205,800 - 38,000 304,100 Revenues over/(under) Expenses 54,235 42,089 (182,300) (182,300) 58,500 17,000 (244,100) Ending Fund Balance 778,554 820,643 638,343 638,343 879,143 837,643 394,243 Reserve for Carry-Over of CIP Transfers - - - - - - - Available Fund Balance 778,554$ 820,643$ 638,343$ 638,343$ 879,143$ 837,643$ 394,243$ BIENNIAL BUDGETFISCAL YEAR 2014-15 Item 11.a. - Page 193 WATER FACILITY FUND REVENUE DETAIL FUND: 642 WATER FACILITY FUND 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS USE OF MONEY 4301 Interest 2,935$ 4,240$ 3,500$ 3,500$ 6,000$ 5,000$ 5,000$ Total 2,935 4,240 3,500 3,500 6,000 5,000 5,000 CHARGES FOR CURRENT SERVICES 4760 Water Main Charges 5,468 - - - - - - 4761 Distribution Charges 46,360 37,849 20,000 20,000 52,500 50,000 55,000 Total 51,828 37,849 20,000 20,000 52,500 50,000 55,000 OTHER REVENUE 4807 Expense Recovery - - - - - - - Total - - - - - - - Grand Total 54,763$ 42,089$ 23,500$ 23,500$ 58,500$ 55,000$ 60,000$ BIENNIAL BUDGETFISCAL YEAR 2014-15 Item 11.a. - Page 194 WATER FACILITY FUND EXPENSE DETAIL FUND: 642 WATER FACILITY FUND ACTIVITY: 4610 CAPITAL TRANSFERS 2012-13 2013-14 ORIGINAL AMENDED ESTIMATED 2015-16 2016-17 ACCOUNT LINE ITEM ACTUAL ACTUAL BUDGET BUDGET ACTUAL BUDGET BUDGET BUDGET ANALYSIS TRANSFERS 5904 Transfers out - CIP Fund 528$ -$ 205,800$ 205,800$ 38,000$ 304,100$ Total 528 - 205,800 205,800 - 38,000 304,100 Grand Total 528$ -$ 205,800$ 205,800$ -$ 38,000$ 304,100$ BIENNIAL BUDGETFISCAL YEAR 2014-15 Item 11.a. - Page 195 THIS PAGE INTENTIONALLY LEFT BLANK Item 11.a. - Page 196