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CC 2015-05-26_08c Kiwanis_Play Equipment at Elm Street Park R 0 INCORPORATE rn it JULY 10, 1911 MEMORANDUM QF0 \V, TO: CITY COUNCIL FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR SUBJECT: CONSIDERATION OF A PROPOSAL FROM THE ARROYO GRANDE KIWANIS CLUB TO FUND THE INSTALLATION OF NEW INCLUSIVE PLAY EQUIPMENT AT ELM STREET PARK DATE: MAY 26, 2015 RECOMMENDATION: The Parks and Recreation Commission recommends that the City Council: 1. approve the conceptual design plans for a proposal by the Arroyo Grande Valley Kiwanis Club to privately fund the purchase and installation of new "inclusive" play equipment at Elm Street Park. 2. approve an Object Donation Agreement- between the City of Arroyo Grande and the Arroyo Grande Valley Kiwanis Club for the donation and installation of six (6) pieces of play equipment at Elm Street Park. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no immediate financial impact from this action. The Arroyo Grande Valley Kiwanis Club is proposing to fully fund the purchase and installation of new "inclusive" play equipment at Elm Street Park. Playground equipment has an expected lifespan of approximately ten (10) to fifteen (15) years. The City does not currently have a playground equipment replacement fund; however the Arroyo Grande Valley Kiwanis Club has offered to sponsor the maintenance of the proposed play equipment. There will be minimal staff time required for consultation, coordination and inspections. ` BACKGROUND: Anne McCracken, Past-President of the Arroyo Grande Valley Kiwanis Club approached City staff, requesting permission to install new play equipment in an area of the existing playground at Elm Street Park. The specific location recommended for the new equipment previously housed a slide that deteriorated and was removed by City staff because it had become a potential safety hazard. The slide was not replaced due to lack of Park equipment funding. City staff met with Anne McCracken and Carolyn Jones, Senior Sales Consultant with RecWest Outdoor Products, Inc., a playground equipment company that- is working with the Arroyo Grande Valley Kiwanis Club on the selection and purchase of the proposed play equipment. Item 8.c. - Page 1 CITY COUNCIL CONSIDERATION OF A PROPOSAL FROM THE ARROYO GRANDE VALLEY KIWANIS CLUB TO FUND THE INSTALLATION OF NEW INCLUSIVE PLAY EQUIPMENT AT ELM STREET PARK MAY 26, 2015 PAGE 2 Following these site meetings, the Arroyo Grande Valley Kiwanis Club prepared a play equipment list and schematic diagram for consideration by the Parks and Recreation Commission. On Wednesday, May 7, 2015, the Arroyo Grande Parks and Recreation Commission unanimously recommended approval to the City Council of the conceptual design plans for a proposal by the Arroyo Grande Valley Kiwanis Club to privately fund the purchase and installation of new "inclusive" play equipment at Elm Street Park. ANALYSIS OF ISSUES: The Arroyo Grande Valley Kiwanis Club is specifically interested in the purchase and installation of "inclusive" play features. Inclusive play equipment generally refers to play elements that can be used by children with a broad range of abilities including those with special needs and disabilities. Below are some common elements of Inclusive playgrounds: • Clear route through the playground. Ideally there should be 2 or more routes so there is interest in moving around the space. • A variety of accessible high points, these can be landscaped mounds, decks and climbing units. • Incorporating sensory play, this is the most accessible type of play for everyone and is often ignored in play space design. Think about offering visual, sound and tactile opportunities. • Ensure at least one of the moving items is highly accessible by users. • Locating dynamic pieces in easy reach of entrance points and access routes. • Where children may not be able to access a challenging climbing unit, ensure they can get close, ideally with a route that allows them to be in the heart of the action if they so choose. • For a site to be truly inclusive it still needs to provide challenge to those children who require it! • Water and Sand offer the most fantastic play experiences, where possible use! A hard-standing access point to a sand space increases inclusion • Sensory experiences are vital. All children love sound, touch, smell and visual stimulation. • Some quiet areas that have gentle sensory experiences benefit young children or children who need time out away from high tempo action. Note: This information was found on the www.inclusiveplay.com website. The play elements proposed by the Arroyo Grande Valley Kiwanis Club are intended and designed to meet some of the above-stated conditions. A copy of the proposed play elements and lay-out are provided in Attachment #1. The Individual play element designs are provided in Attachment#2. Attachment #3 is an aerial map showing the location for the new play elements. Item 8.c. - Page 2 CITY COUNCIL CONSIDERATION OF A PROPOSAL FROM THE ARROYO GRANDE VALLEY KIWANIS CLUB TO FUND THE INSTALLATION OF NEW INCLUSIVE PLAY EQUIPMENT AT ELM STREET PARK MAY 26, 2016 PAGE 3 Anne McCracken will be in attendance to address the Council on the proposed inclusive play equipment. Staff supports this proposal particularly in light of the offer by the Arroyo Grande Valley Kiwanis Club to provide maintenance of the playground through an Adopt a Park agreement. An Object Donation Agreement between the City and the Kiwanis Club is also attached. (Attachment#4) ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve the Parks and Recreation Commission's recommendation to approve a proposal by the Arroyo Grande Valley Kiwanis Club to privately fund the purchase and installation of new "inclusive" play equipment at Elm Street Park; - Do not approve the recommendation of the Parks and Recreation Commission to approve a proposal by the Arroyo Grande Valley Kiwanis Club to privately fund the purchase and installation of new "inclusive" play equipment at Elm Street Park; - Recommend modifications as appropriate; or - Provide staff direction. ADVANTAGES: Approval of the proposed installation of new "inclusive" play equipment at Elm Street Park will provide opportunities for individuals with disabilities to enjoy the physical and developmental benefits of play on an accessible playground. The proposed equipment is also meant to encourage interactive play with children of differing ability levels. The new play equipment will also replace previously removed equipment that the City does not currently have the funds to replace. DISADVANTAGES: The City of Arroyo Grande does not currently have a playground equipment replacement fund and the equipment, although projected to have a lifespan of approximately ten (10) to fifteen (15) years, will need to be replaced when no longer usable. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, May 21, 2015. The agenda and staff report were posted on the City's website on Friday, May 22, 2015. Item 8.c. - Page 3 CITY COUNCIL CONSIDERATION OF A PROPOSAL FROM THE ARROYO GRANDE VALLEY KIWANIS CLUB TO FUND THE INSTALLATION OF NEW INCLUSIVE PLAY EQUIPMENT AT ELM STREET PARK MAY 26, 2015 PAGE 4 ATTACHMENTS: 1. Proposed play elements and lay-out. 2. Individual play element designs 3. Aerial map showing the location for the new play elements. 4. Object Donation Agreement between the City and the Kiwanis Club Item 8.c. - Page 4 LO a� L a I' 1' Uu f a W �� ) �, Ilmulluuuuuuu^i:� lJJ � I 1 i z W I J I J w z f �J Q i L � W � tv J cr)to 6 D I If Z � 1 J IN O LU i () nm� ATTACHMENT #2 ARROYO GRANDE KIWANIS CLUB -INCLUSIVE PLAY EQUIPMENT AT ELM STREET PARK FOSSIL DIGS EFFETYNOiE Once.aenae u:�"c=se-r Tin Fm.G•,�rate W.n d E 6d Cr ISO 14001 taan V to 10--oeJZa,.Lo H.m.f landscape °"L"" - ''17 45a structurev 170791 170793 T-Rex Sones Dino Eggs 1 170792 Sea Shells .46 DETAIL Fos-A Dig : ':' ' SaAtt ....................... ...... ....................... ............... .................. .... ......... . ........ ..... ...... ........... .,...:::::; .DETAIL Subgrade OWnONAL ANCHORING Fossil -+iiiLnuinmiiii 1111:._. wiuiii:iii �:';Illi•IIII'� L-Andw Wt w'Harde are '` 'r,; d• o (Not Proud ) 300 k Play Naturally- sensory Play Fossil Digs, onto n�.-z-.c,:r+tea ,,.1 rJyr�,s1 - •Dacur,en:;.17072_°40 Item 8.c. - Page 6 SUPER SCOOP IS0 14001 I 1 " landscape c^ra,at.e structures° 18381700 Ass inbly Play Safe Label Label � BRCS WPin �1 +fir+' ,' •' ,,{•4,y .,tt r��•,, Jit yr trti v'':>i ) :a._{. • `i ' ",a"' .t��,!,-.."!ry��•,Y-r;;•.'• .•�:h'�, 7' Y� .',e ,*1r•!'`s ''.'�J�a +, b.�f`� '' s'. E7Cte11Clk''C',+1:IIk,CCEtty.S1 •'',k.-�.5. ;•.j.•_�: tn`�• �w.'•.Jr- e5ion lnchws vAr,r,"Flat Washers ;rke4« �. �':^'•,,, ,; ,' _ '&Y.."Stand ardt-1=x"Nuts NOTE: Radius all outside comers. S•' s s ''��'•.y.. j+'ti,. ;a.'x' Bap PLAN VIEW s�rsw p B" -Acsiem�Y DETAIL "-- ShtAFt DIRECT1C3tl tx,rRngArea O � 4 Sase•----^---.. 4to Asserriply a e Shat k IMPORTANT-Lay out Base 38'Min. Assembly with Shaft in Position Shown for Proper Installation. Conotste Slab E>scng Acc ssr!e Route Kids In Motion 123$32 cSuperScoop, Accessible Shea 1 rf2 Item 8.c. - Page 7 ELEVATED SAND TABLE I&AM IS014001 (QftdSCCip@ 0330MM COWM04 structurer DETAIL BACK TO BACK BECK HANGER CLAMPS DETAIL 12)beck Hanger SAND BUCKET RAIL Clamps It Post WX 1 R3,11 Clamp- Y_ HHCS,%v!Ffn ILI L W FlayBooster Santa post euchet 5-,H3:ff Rail Cla '191RCS wFin W1;T-Nuts f2 %7 See Sand Bucket SH)CS vill'in Assembly Detail, v.f�,"j*T-Nuts' PlayftosteT Posts (4)Ns*Flange Nuts vilPin Top of (a)%-x I Clamp s 1 8HCS`m,?n F1 M3 '47-Nuts Screws, (2)5-Haff Clamps lop W Clamp {RH}Sind (4)Deck Table Hang-er Clamps Sand {2}Trays Bucket (4)-Y.",x'1,," [3 Rata _(a),Lmy Civein SHCS wluin 1 .W Y;Rat W Nuts wl-V Washers' SAE Flat'.- ti (LH)Sand Table- (4) Aecessi6le Route Sand'Chute Table Leg S4nd NOTE:Mayinnutin height 12'tdtn. for table top surface is 301. Sensory Pla-x 136233 Elevated Sand Table Sheet 1 oF 2 -fi Ira I:I It SO•44 a 1 M Jr. r Document 4 1843607-)-D Item 8.c. - Page 8 ROLLER TABLE �� k+rrr_e.w aotaxe arfctzs-aarw'.ha .�.t�j„ 17+r.Crir=d i•prYt\Wtq d t1 1aoA M ISO 1400 r r�i don�cl.aia*s�o*�+t!Mac.osilr landscape structures' DETAIL FOOTERATI'ACHMENi )V,,"Flange DETAIL Nuts wiPi - _ {?;Ra=s- �+ f ,,-BRCS w,'Pin (4B)Rc2ers {%)Rungs. NOTE:Slats,in sits face {4}Festers inward to accomodate steel shags of rollers Fooaters Pw3 -ta � {45)Rollers - DETAIL R NG ATTACHMENT (7)RLrgs {2a)Shaft, —(28)Rollers � �,�� t N• layr Safe rod DETAIL Label ` {2)Winches j�'are SHIC-lei"x t-4i?" (2j Rails, ROt_LERATf'A�CHMEUT "g iWPin (20)Rollers f'' DETAIL f; (20}Shafts • BENCH ATFACHME 11T BFf�B w1F:n - - (2)mails {2)Rails--'~ (_)B_nca�,es B.e c'For ' a $2iCS`w!Pin ��� (aj, hard lil x Nuts vil'la'SAE'Flat Washers sensory Plax 176457 Roller Table Sheet t of t oxl iyts-lrye°. u .e. YN>ub't.,R.ac} 0CCwtent=F184830M) Item 8.c. - Page 9 O T a ci w w cn J w Q H Z w m a 5 U w J a > D U � Z r m D cnJ U <% Z w Iti q 0 Q � iJ O y. O Q r.� t J� n M it H Z w , , ATTACHMENT 4 City of Arroyo Grande OBJECT DONATION AGREEMENT Donor/Organization Name: Arrovo Grande Valley Kiwanis Club Address: Arroyo Grande CA, 93420 (Address) (City) (ST/Zip) Phone: 805- Email: Donation Description: Play Equipment Elements including the following • Two (2)- FOSSIL DIGS • Two (2)- SUPER SCOOP • One (1)- ELEVATED SAND TABLE • One (1)- ROLLER TABLE to be installed at Rancho Grande Park, 500 James Way, Arroyo Grande, CA 93420. Thank you for your generous donation to the City of Arroyo Grande. Please review the following agreement, sign and return. I. Object Ownership and Replacement Agreement a. Placement of Donation i. The placement of the donated objects shall be at the sole discretion of the City of Arroyo Grande. b. Ownership i. The donation is considered the property of the City of Arroyo Grande and will be maintained by the City in a manner consistent with existing staffing and funding levels. Private Citizens, including the donor, may not alter the object without advanced permission from the City of Arroyo Grande. A. Donated objects will have a life expectancy of at least 10 years (unless determined otherwise by mutual written agreement). iii. Should the donated object be damaged or vandalized at any time prior to the conclusion of the 10-year life expectance, the City may remove the object and will be under no obligation to repair or replace the object. iv. If no interested donor is available and the deterioration of the object reaches the point where replacement is justified then the object will be removed and/or replaced by the City of Arroyo Grande, unless otherwise agreed. I have read and understand the Object Ownership and Replacement Agreement. The undersigned hereby states that he/she understands and agrees to the above stated policies and agreements and is aware of any consequences that arise from such an agreement. Signature Date Please return this form to: Geoff English,Director of FOR INTERNAL USE ONLY Public Works City of Arroyo Grande Agreement received(date): by 300 East Branch St Donated item(s)received(date): by Arroyo Grande, CA 93420 Item 8.c. - Page 11 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.c. - Page 12