R 4667RESOLUTION NO. 4667
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT 14-
006; AUTHORIZING THE USE OF CITY PROPERTY AND THE
CLOSURE OF CITY STREETS FOR THE 26TH ANNUAL ARROYO
VALLEY CAR CLUB SUNSET CRUISE ON JULY 24, 2015 AND
CAR SHO ON JULY 25, 2015
WHEREAS, members of the Arroyo Valley Car Club have requested closure of certain
City streets and the use of City property, as outlined below, for its annual Car Sho and
Sunset Cruise event to be held on July 24th and 25th, 2015; and
WHEREAS, members of the Arroyo Valley Car Club will be responsible for traffic control
and cleanup; and
WHEREAS, the cruise event and Car Sho are expected to benefit both the East Grand
Avenue business corridor and Historic Village commercial area and provide both
residents and visitors with entertainment and recreation; and
WHEREAS, the City Council finds, after due study and deliberation, the following
circumstances exist:
Temporary Use Permit Findings:
1. The operation of the annual Arroyo Valley Car Club Sunset Cruise on July
24, 2015 and Car Sho on July 25, 2015 will not jeopardize, endanger, or
otherwise constitute a menace to the public health, safety, or general
welfare due to the configuration of the events and conditions of approval
developed for the event to ensure the public health, safety, and welfare.
2. The public streets and City property proposed to be used are of adequate
size and shape to accommodate the Sunset Cruise and Car Sho without
material detriment to the use and enjoyment of other properties located
adjacent to and in the vicinity of the events.
3. The Sunset Cruise will utilize East Grand Avenue between Courtland
Street and Halycon Road while the Car Sho will utilize areas in the vicinity
of Heritage Square Park, both of which are adequately served by streets
having sufficient width and improvements to accommodate the kind and
quantity of traffic the events are expected to generate.
4. Temporary parking in the vicinity of East Grand Avenue between
Courtland Street and Halcyon Road and in the vicinity of Heritage Square
Park is available to accommodate vehicular traffic anticipated to be
generated by the event.
RESOLUTION NO. 4667
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NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby approves Temporary Use Permit No. 15 -010, authorizing the waiver of
application fees and the use of certain City streets and property as set forth below, with
the above findings and subject to the conditions set forth in Exhibit "A ", attached hereto
and incorporated herein by this reference:
1. East Grand Avenue between Courtland and Halcyon Streets shall be closed
from 6:00 pm to 8:30 pm on Friday, July 20, 2015.
2. Sunset Avenue between Alder Street and Elm Street shall be closed from 6:00
pm to 8:30 pm on Friday, July 24th, 2015.
3. The following detour route for through traffic on Grand Avenue shall be
established:
• Eastbound traffic — South on S. Courtland Street to Ash Street; East on Ash
Street to S. Elm Street; South on S. Elm Street to Fair Oaks Avenue; East on
Fair Oaks Avenue to S. Halcyon Road; North on S. Halcyon Road to E. Grand
Avenue; East on E. Grand Avenue;
• Westbound traffic — South on S. Halcyon Road to Farroll Avenue; ,West on
Farroll Avenue to Oak Park Boulevard; North on Oak Park Boulevard.
4. Olohan Alley between S. Mason and Bridge Streets; Bridge Street between E.
Branch Street and Traffic Way; Nelson Street between Bridge and Mason
Streets; Short Street between E. Branch and Nelson Streets; and the lawns at
Heritage Square Park shall be closed from 5:00 A.M. to 5:00 P.M. on Saturday,
July 25, 2015 for the purposes of holding the car show.
5. Mason Street between E. Branch and Nelson Streets shall be closed from 5:00
A.M. to 9:00 A.M. on Saturday, July 25, 2015 for the purposes of holding the
car show registration.
6. To accommodate the relocation of the Farmers' Market, the Car Corral /Le Point
Street Parking Lot area shall be closed from 10 A.M. to 3:00 P.M.
On motion of Council Member Brown, seconded by Council Member Guthrie, and on
the following roll call vote, to wit:
AYES: Council Members Brown, Guthrie, Harmon and Mayor Hill
NOES: None
ABSENT: Council Member Barneich
the foregoing Resolution was passed and adopted this 23rd day of June, 2015.
RESOLUTION NO.YW7
PAGE 3 ,
JIM HILL, MAYOR
ATTEST:
b t-w
KELLY TM ff, CITY CLERK
BERT WFALL, INTERIM CITY MANAGER
APPROVED AS TO FORM:
HEATHER WHITHAM, CITY ATTORNEY
RESOLUTION NO. 4667
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL
ARROYO VALLEY CAR CLUB SUNSET CRUISE AND CAR SHO
TEMPORARY USE PERMIT NO. 15 -010
FRIDAY AND SATURDAY, JULY 24 AND 25, 2015
General Conditions
1. The applicant shall ascertain and comply with all Federal, State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on
file in the Community Development Department.
3. To the full extent permitted by officials, the applicant shall indemnify, defend and
hold harmless the City, its agents, officers, and employees from and against any
liability (including liability for claims, suits, actions, arbitration proceedings,
administrative proceedings, regulatory proceedings, losses, expenses or costs of
any kind, whether actual, alleged or threatened, including attorney's fees and
costs, court costs, interest, defense costs, and expert witness fees), where the
same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, this Temporary Use Permit or the applicant's use of City streets
and property as provided by this Temporary Use Permit, except liability arising
out of the proven sole negligence of the City.
Community Development Department Conditions
4. The applicant shall notify affected merchants and property owners on the
affected street closure segments twice prior to the events, with the second notice
no later than Friday, July 16, 2015. Additionally, the applicant shall inform the
Arroyo Grande Village Improvement Association and the Chamber of Commerce
of the car Sho and cruise night activities.
5. The applicant shall provide a list of the charities that receive proceeds from the
event to the Community Development Director.
6. The applicant shall coordinate the relocation of the Farmers' Market with the San
Luis Obispo County Farmers' Market Association.
Public Works Department Conditions
7. The applicant shall flag all sprinkler heads on turf and lawn areas to prevent
damage. The applicant shall be responsible for the cost of broken sprinklers and
labor associated with damage caused due to cars on turf areas.
RESOLUTION NO. 4667
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8. The applicant shall coordinate the placement of waste containers by Monday, July
20, 2015, with the Director of Public Works.
9. The applicant shall submit a trash and recycling plan, supervise all areas, and pick
up litter, waste, and debris, and shall empty all City waste containers in dumpsters
provided by the Arroyo Valley Car Club.
10. At least one week prior to the Car Sho, the applicant shall inform Public Works on
the number of trashcans that will be needed for the event.
Police Department Conditions
11. The applicant shall reimburse remaining Public Works and Police Department
expenses for traffic control and related services associated with the Sunset Cruise
and Car Sho events.
12. No throwing of candy from vehicles shall be allowed. All rules of the road shall
apply to the participants of the Sunset Cruise and violators are subject to ejection,
citation and arrest.
13. All participants, volunteers, and employees of the Sunset Cruise and Car Sho shall
wear appropriate attire at all times.
14. All volunteers and employees of the Sunset Cruise shall wear traffic vests at all
times.
15. The road must be blocked with barricades that are used at other events such as the
Strawberry Festival. Coordination between the applicant and Bob Lund of the
Village Improvement District is required.
Streets Division Conditions
16. The applicant shall be responsible for providing, setting up, and removing
barricades for closures of City streets, alleys, parking lots, driveways and City
facilities mentioned in the application per a traffic control plan acceptable to the
Public Works Director.
17. The applicant shall place all barricades and signs posting on- street parking
restrictions and parking lot closures a minimum of 48 hours prior to the event.
18. All water barricades shall be filled using non - potable water.
19. The applicant shall place a notice of street closures in the Times -Press Recorder at
least once during the week prior-to July 24 and July 25, 2015.
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20. The applicant shall coordinate with the Police, Streets, and FCFA with regard to the
closures of streets, alleys, parking lots, and the use of City property.
21. The applicant shall clean all City streets and parking areas utilized at the conclusion
of the event.
22. Traffic signals at W. Branch Street and Traffic Way shall be made to flash rather
than cycle through the standard signalization.
Building and Life Safety Division Five Cities Fire Authority Conditions
23. The applicant must comply with the Building and Life Safety Division and FCFA
guidelines.
24. Emergency access must be maintained to the satisfaction of the Fire Chief,
25. The use of generators must be reviewed and approved by the Fire Chief.
26. All fire lanes must be posted and enforced per Police and FCFA guidelines.
27. All food booths must comply with the San Luis Obispo County and City Building
and Life Safety Division and FCFA guidelines.
28. The Building and Life Safety Division and FCFA must inspect all food booths and
generators prior to event opening.
29. The applicant shall provide one handicapped accessible restroom.
Additional Conditions
25. The applicant shall provide a $1,000,000.00 commercial general liability insurance
policy, subject to City Attorney approval, naming the City as additional insured.
OFFICIAL CERTIFICATION
1, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4667 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 23rd day of June, 2015.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 25th day of
June, 2015,
KELLY ET ORE, CITY CLERK