Minutes 2015-06-09ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL /SUCCESSOR AGENCY TO THE
DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY
TUESDAY, JUNE 9, 2015
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council /Successor Agency to the Dissolved Arroyo Grande
Redevelopment Agency Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Jim Guthrie, Tim Brown, Barbara Harmon, Mayor Pro
Tern Kristen Barneich and Mayor Jim Hill were present.
City Staff Present: Interim City Manager Bob McFall, City Attorney Heather Whitham,
Director of Legislative and Information Services /City Clerk Kelly Wetmore,
Director of Administrative Services Debbie Malicoat, Director of Director
of Recreation Services John Rogers, Public Works Director Geoff
English, and Five Cities Fire Authority Fire Chief Steve Lieberman.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Mayor Hill led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Mayor Pro Tern Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Mayor's Commendation Presentation to Keith Hatfield — Water Conservation
Champion.
Mayor Hill presented a Mayor's Commendation to Keith Hatfield for his commitment to water
conservation by participating in the City's Cash for Grass Program, stating his conversion of
1,542 square feet of grass at his residential property through turf removal and other water
conservation efforts has resulted in an average water usage reduction of 60 %, representing an
annual savings of approximately 125,000 gallons per year.
7. CITIZENS' INPUT COMMENTS AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were: Linda Osty, Arroyo Grande,
who provided an invocation; Julie Tacker, regarding an item on the OCSD Board Agenda
regarding the Five Cities Fire Authority (FCFA) budget as it relates to application of the formula
and whether it will be applied in arrears, expressed concern that one of the three communities
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Tuesday, June 9, 2015
Page 2
may have to come up with the balance of the rent fees, and expressed concern about addition
of a Battalion Chief and a pay increase for Reserve Fire Fighters; Beatrice Spencer, Arroyo
Grande, expressed concerned with the Sanitation District and OCSD billings as it relates to
collection of sewer fees and encouraged Mayor Hill to have OCSD justify their fees.
8. CONSENT AGENDA
Mayor Hill invited public comment on the Consent Agenda. No comments were received.
Mayor Hill referred to Item 8.e. and declared a conflict of interest due to ownership of real
property within 500 feet of Tract 2236, and requested it be pulled for a separate vote.
Action: Council Member Brown moved, and Mayor Pro Tern Barneich seconded the motion to
approve Consent Agenda Items 8.a, through 8.f., with the exception of Item 8.e., with the
recommended courses of action. The motion passed on the following roll -call vote:
AYES: Brown, Barneich, Guthrie, Harmon, Hill
NOES: None
ABSENT: None
8.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period May 1, 2015 through
May 31, 2015.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the City,
as of April 30, 2015, as required by Government Code Section 53646(b).
8.c. Consideration of Fiscal Year 2015 -16 Appropriation Limit.
Action: Adopted a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF
THE CITY OF ARROYO GRANDE ADOPTING A TAX PROCEEDS EXPENDITURE
APPROPRIATION LIMIT FOR FISCAL YEAR 2015 -16 ".
8.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of May 12, 2015; the
Special and Regular City Council Meetings of May 26, 2015, and the Adjourned Regular
City Council Meeting of May 28, 2015, as submitted.
8.f. Consideration of Agreement Between the City of Arroyo Grande and the City of
Grover Beach for the Provision of Fire, Rescue and Emergency Medical Aid
Dispatching Services.
Action: Approved and authorized the Interim City Manager to execute an agreement
between the City of Arroyo Grande and the City of Grover Beach for the provision of fire,
rescue and emergency medical aid dispatching of services provided by the Five Cities
Fire Authority.
ITEMS PULLED FROM THE CONSENT AGENDA
8.e. Consideration of Confirmation of Assessments for Tracts 1769, 2310, and 2236.
Recommended Action: 1) Adopt a Resolution confirming landscaping and lighting
assessments for all parcels within Tract 1769; 2) Adopt a Resolution confirming the
assessments for the Parkside Assessment District for all parcels within Tract 2310
( Parkside Village Subdivision); and 3) Adopt a Resolution confirming the assessments
for the Grace Lane Assessment District for all parcels within Tract 2236 (Grace Lane
Subdivision).
Minutes: City Council Regular Meeting
Tuesday, June 9, 2015
Mayor Hill stepped down from the dais for this item.
Page 3
Action: Council Member Guthrie moved to approve Item 8.e. as follows:: 1) Adopt a Resolution
entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
CONFIRMING A LANDSCAPING AND LIGHTING ASSESSMENT FOR TRACT 1769 ", 2) Adopt
a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE CONFIRMING THE ASSESSMENTS FOR THE PARKSIDE VILLAGE ASSESSMENT
DISTRICT (TRACT 2310) ", and 3) Adopt a Resolution entitled: "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING THE ASSESSMENTS FOR THE
GRACE LANE ASSESSMENT DISTRICT (TRACT 2236)': Council Member Brown seconded,
and the motion passed on the following roll -call vote:
AYES: Guthrie, Brown, Harmon, Barneich
NOES: None
ABSENT: Hill
Mayor Hill returned to the dais.
9. PUBLIC HEARINGS
None.
10. OLD BUSINESS
None.
Mayor Hill requested that Item No. 15, Closed Session, be moved up on the Agenda before
consideration of the Biennial Budget.
15. CLOSED SESSION:
At 6:15, City Attorney Heather Whitham announced the City Council would adjourn to closed
session to consider the following items:
a. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to
Government Code Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa
Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV
770214
b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Designated Representative: Bob McFall, Interim City Manager
Unrepresented Employees: Management and Part -Time Employees
C. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Designated Representative: Bob McFall, Interim City Manager
Represented Employees: Service Employees International Union, Local 620
Mayor Hill invited public comment on the Closed Session items. No comments were received.
Minutes: City Council Regular Meeting
Tuesday, June 9, 2015
Adjourned to Closed Session.
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16. RECONVENE TO OPEN SESSION:
Mayor Hill reconvened the meeting to open session at 7:29 p.m. City Attorney Whitham
reported on the following items:
a. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to
Government Code Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa
Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV
770214.
No reportable action.
b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Designated Representative: Bob McFall, Interim City Manager
Unrepresented Employees: Management and Part -Time Employees
Council provided direction to the City's negotiator, the Interim City Manager, regarding
unrepresented management and part -time employees.
C. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Designated Representative: Bob McFall, Interim City Manager
Represented Employees: Service Employees International Union, Local 620
Council gave negotiating authority to the Interim City Manager or his designee to negotiate with
the SEIU based on a request regarding their reopening clause.
11. NEW BUSINESS
11.a. Consideration of FY 2015 -16 / FY 2016 -17 Biennial Budget.
[COUNCIL /SUCCESSOR AGENCY BOARD]
Interim City Manager McFall provided an overview of the budget process to date, Council
direction given to staff, and stated that staff would be seeking clarification on several items in
the Capital Improvement Program, Administrative Services Director Malicoat presented the
Preliminary Biennial Budget for FY 2015 -16 and FY 16 -17 and recommended that the Council
adopt a Resolution approving the FY 2015 -16 Budget. Interim City Manager McFall concluded
by referring to the Long Range Financial Plan and clarified that proposed additions and
adjustments to the budget were accomplished by reprioritizing existing services and funding for
a total net cost of about $40,000.
Council questions and discussion ensued regarding the replacement of the Recreation building
and a request to provide Council with a copy of the most recent inspection report; the proposed
Council Chambers remodel as it relates to costs for design and project scope; the proposed
Economic Development Plan as it relates to a timeline and what it would entail; deferring the
Don Roberts Field lighting project, clarification of Trust and Agency Funds as it relates to the
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Tuesday, June 9, 2015
Successor Agency and property owned on Faeh Street; and the Dog Park as it relates to
artificial turf and recovering donations received for intended improvements to the Dog Park.
Interim City Manager McFall stated that earlier this evening, the Council received information on
further position and salary adjustments and requested the Council consider these adjustments
in the budget review. He stated the funding strategy for these adjustments would retain current
service levels and maintain a balanced budget. He then provided an overview of the line item
budget reductions in order to fund the proposed adjustments.
Mayor Hill invited public comment. Aaron Henkel, spoke regarding the Brisco Road Interchange
project as it relates to identifying funding in the project report, stated the latest design includes
extra costs for things that have not been discussed and have not been fully disclosed, stated he
wants to see this presented to the citizens for feedback, and stated a few months ago Council
gave direction to staff to look at closing the ramps again and questioned why this has not been
done; Beatrice Spencer, Arroyo Grande, expressed concern that the City is spending more
money for Option 4c without trying to close the ramps and the increased costs associated with
acquiring the extra property needed in Option 4c; Patty Welsh, Arroyo Grande, stated she voted
against the Charter City measure and thanked the Council for the work involved with balancing
the budget and for approving extra IT support.
Council comments ensued in support of the overall budget. There was further discussion
regarding the prioritization of the funding allocated in the Local Sales Tax Fund. Following
Council and staff discussion, Interim City Manager McFall stated he heard Council consensus to
move forward with the Council Chambers upgrade project, and to come back with a different
strategy on the Local Sales Tax Fund.
Action: Council Member Harmon moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING FISCAL YEAR 2015 -16
OF THE FISCAL YEAR 2015 -16 & 2016 -17 BIENNIAL BUDGET AND MAKING
APPROPRIATIONS FOR THE AMOUNT BUDGETED ". with amendments as follows: to have
staff prioritize the sales tax fund based on individual projects that have been identified before
moving forward; and to accept the proposed reductions and offsets that were outlined by staff and
the equity adjustments related to management and staffing, and to adjust the budget total as
appropriate that is contained in Resolution. Mayor Pro Tern Barneich seconded the motion.
Council Member Guthrie requested an amendment to the motion to remove the local sales tax
fund and give separate direction to staff, and to also include the 2% COLA for part -time
employees, and to change the budget total as appropriate.
AYES: Harmon, Barneich, Guthrie, Brown, Hill
NOES: None
ABSENT: None
Council provided direction to staff to come back with recommendations on the Local Sales Tax
Fund.
12. COUNCIL COMMUNICATIONS
Council Member Harmon acknowledged the work of the California Conservation Corps (CCC)
and their work on turf removal to meet the City's water conservation goals. She thanked Ron
Simpson and Geoff English for utilizing the CCC and saving the City approximately $50,000.
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Tuesday, June 9, 2015
Council Member Brown acknowledged correspondence received regarding the use of fireworks
on July 4th given the drought, acknowledged that non - profit organizations have already
purchased fireworks for this year, and that staff confirmed through the Fire Chief that they had
not received too many additional calls and they were not concerned about not being able to
provide service.
Council Member Guthrie requested staff follow up on the comments regarding the City's liability
regarding retroactive charges with the FCFA.
Mayor Pro Tern Barneich requested an update on Council's direction regarding the closing of
the Brisco ramps; announced that on June 18th at 6:00 p.m., there would be a Strawberry
Festival recap public workshop; and acknowledged Paulding Middle School for its decision not
to have their annual student water balloon fight event.
Mayor Hill requested the public's help in using fireworks safely and away from dry grass areas;
announced that Senator Bill Monning and Assemblyman Katcho Achadjian, along with the
Contractors State License Board, will be providing a free seminar entitled "Senior Scam
Stopper ", on Friday July 24th in Cambria at the Joslyn Recreation Center; stated he has copies
of the Ordinance adopted by City of San Luis Obispo regarding polystyrene food containers for
Council's information; and announced the Police Department would be holding an Open House
for the public on June 13th
13. STAFF COMMUNICATIONS
Interim City Manager McFall stated that the Fire Department is prepared for the July 4th
fireworks and has prepared a press release to remind the community about the drought
situation and the proper use of safe and sane fireworks.
14. COMMUNITY COMMENTS AND SUGGESTIONS
Aaron Henkel, Arroyo Grande, thanked staff for the sympathy card for his recent loss.
17. ADJOURNMENT
Mayor Hill adjourned the meeting at 9:00 p.m.
(Approved at CC Mtg & -?.3',10(5 )