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CC 2015-06-23_08d Approval of CC MinutesACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED ARROYO GRANDE REDEVELOPMENT AGENCY TUESDAY, JUNE 9, 2015 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the Regular City Council/Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Jim Guthrie, Tim Brown, Barbara Harmon, Mayor Pro Tem Kristen Barneich and Mayor Jim Hill were present. City Staff Present: Interim City Manager Bob McFall, City Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Director of Director of Recreation Services John Rogers, Public Works Director Geoff English, and Five Cities Fire Authority Fire Chief Steve Lieberman. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Mayor Hill led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Council Member Brown moved, Mayor Pro Tem Barneich seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Mayor’s Commendation Presentation to Keith Hatfield – Water Conservation Champion. Mayor Hill presented a Mayor’s Commendation to Keith Hatfield for his commitment to water conservation by participating in the City's Cash for Grass Program, stating his conversion of 1,542 square feet of grass at his residential property through turf removal and other water conservation efforts has resulted in an average water usage reduction of 60%, representing an annual savings of approximately 125,000 gallons per year. 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS Mayor Hill invited public comment. Speaking from the public were: Linda Osty, Arroyo Grande, who provided an invocation; Julie Tacker, regarding an item on the OCSD Board Agenda regarding the Five Cities Fire Authority (FCFA) budget as it relates to application of the formula and whether it will be applied in arrears, expressed concern that one of the three communities Item 8.d. - Page 1 Minutes: City Council Regular Meeting Page 2 Tuesday, June 9, 2015 may have to come up with the balance of the rent fees, and expressed concern about addition of a Battalion Chief and a pay increase for Reserve Fire Fighters; Beatrice Spencer, Arroyo Grande, expressed concerned with the Sanitation District and OCSD billings as it relates to collection of sewer fees and encouraged Mayor Hill to have OCSD justify their fees. 8. CONSENT AGENDA Mayor Hill invited public comment on the Consent Agenda. No comments were received. Mayor Hill referred to Item 8.e. and declared a conflict of interest due to ownership of real property within 500 feet of Tract 2236, and requested it be pulled for a separate vote. Action: Council Member Brown moved, and Mayor Pro Tem Barneich seconded the motion to approve Consent Agenda Items 8.a. through 8.f., with the exception of Item 8.e., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Brown, Barneich, Guthrie, Harmon, Hill NOES: None ABSENT: None 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period May 1, 2015 through May 31, 2015. 8.b. Consideration of Statement of Investment Deposits. Action: Received and filed the report listing the current investment deposits of the City, as of April 30, 2015, as required by Government Code Section 53646(b). 8.c. Consideration of Fiscal Year 2015-16 Appropriation Limit. Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A TAX PROCEEDS EXPENDITURE APPROPRIATION LIMIT FOR FISCAL YEAR 2015-16”. 8.d. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of May 12, 2015; the Special and Regular City Council Meetings of May 26, 2015, and the Adjourned Regular City Council Meeting of May 28, 2015, as submitted. 8.f. Consideration of Agreement Between the City of Arroyo Grande and the City of Grover Beach for the Provision of Fire, Rescue and Emergency Medical Aid Dispatching Services. Action: Approved and authorized the Interim City Manager to execute an agreement between the City of Arroyo Grande and the City of Grover Beach for the provision of fire, rescue and emergency medical aid dispatching of services provided by the Five Cities Fire Authority. ITEMS PULLED FROM THE CONSENT AGENDA 8.e. Consideration of Confirmation of Assessments for Tracts 1769, 2310, and 2236. Recommended Action: 1) Adopt a Resolution confirming landscaping and lighting assessments for all parcels within Tract 1769; 2) Adopt a Resolution confirming the assessments for the Parkside Assessment District for all parcels within Tract 2310 (Parkside Village Subdivision); and 3) Adopt a Resolution confirming the assessments for the Grace Lane Assessment District for all parcels within Tract 2236 (Grace Lane Subdivision). Item 8.d. - Page 2 Minutes: City Council Regular Meeting Page 3 Tuesday, June 9, 2015 Mayor Hill stepped down from the dais for this item. Action: Council Member Guthrie moved to approve Item 8.e. as follows:: 1) Adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING A LANDSCAPING AND LIGHTING ASSESSMENT FOR TRACT 1769”; 2) Adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING THE ASSESSMENTS FOR THE PARKSIDE VILLAGE ASSESSMENT DISTRICT (TRACT 2310)”; and 3) Adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING THE ASSESSMENTS FOR THE GRACE LANE ASSESSMENT DISTRICT (TRACT 2236)”. Council Member Brown seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Brown, Harmon, Barneich NOES: None ABSENT: Hill Mayor Hill returned to the dais. 9. PUBLIC HEARINGS None. 10. OLD BUSINESS None. Mayor Hill requested that Item No. 15, Closed Session, be moved up on the Agenda before consideration of the Biennial Budget. 15. CLOSED SESSION: At 6:15, City Attorney Heather Whitham announced the City Council would adjourn to closed session to consider the following items: a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214 b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Bob McFall, Interim City Manager Unrepresented Employees: Management and Part-Time Employees c. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Bob McFall, Interim City Manager Represented Employees: Service Employees International Union, Local 620 Mayor Hill invited public comment on the Closed Session items. No comments were received. Item 8.d. - Page 3 Minutes: City Council Regular Meeting Page 4 Tuesday, June 9, 2015 Adjourned to Closed Session. 16. RECONVENE TO OPEN SESSION: Mayor Hill reconvened the meeting to open session at 7:29 p.m. City Attorney Whitham reported on the following items: a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214. No reportable action. b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Bob McFall, Interim City Manager Unrepresented Employees: Management and Part-Time Employees Council provided direction to the City’s negotiator, the Interim City Manager, regarding unrepresented management and part-time employees. c. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section 54957.6: Agency Designated Representative: Bob McFall, Interim City Manager Represented Employees: Service Employees International Union, Local 620 Council gave negotiating authority to the Interim City Manager or his designee to negotiate with the SEIU based on a request regarding their reopening clause. 11. NEW BUSINESS 11.a. Consideration of FY 2015-16 / FY 2016-17 Biennial Budget. [COUNCIL/SUCCESSOR AGENCY BOARD] Interim City Manager McFall provided an overview of the budget process to date, Council direction given to staff, and stated that staff would be seeking clarification on several items in the Capital Improvement Program. Administrative Services Director Malicoat presented the Preliminary Biennial Budget for FY 2015-16 and FY 16-17 and recommended that the Council adopt a Resolution approving the FY 2015-16 Budget. Interim City Manager McFall concluded by referring to the Long Range Financial Plan and clarified that proposed additions and adjustments to the budget were accomplished by reprioritizing existing services and funding for a total net cost of about $40,000. Council questions and discussion ensued regarding the replacement of the Recreation building and a request to provide Council with a copy of the most recent inspection report; the proposed Council Chambers remodel as it relates to costs for design and project scope; the proposed Economic Development Plan as it relates to a timeline and what it would entail; deferring the Don Roberts Field lighting project, clarification of Trust and Agency Funds as it relates to the Item 8.d. - Page 4 Minutes: City Council Regular Meeting Page 5 Tuesday, June 9, 2015 Successor Agency and property owned on Faeh Street; and the Dog Park as it relates to artificial turf and recovering donations received for intended improvements to the Dog Park. Interim City Manager McFall stated that earlier this evening, the Council received information on further position and salary adjustments and requested the Council consider these adjustments in the budget review. He stated the funding strategy for these adjustments would retain current service levels and maintain a balanced budget. He then provided an overview of the line item budget reductions in order to fund the proposed adjustments. Mayor Hill invited public comment. Aaron Henkel, spoke regarding the Brisco Road Interchange project as it relates to identifying funding in the project report, stated the latest design includes extra costs for things that have not been discussed and have not been fully disclosed, stated he wants to see this presented to the citizens for feedback, and stated a few months ago Council gave direction to staff to look at closing the ramps again and questioned why this has not been done; Beatrice Spencer, Arroyo Grande, expressed concern that the City is spending more money for Option 4c without trying to close the ramps and the increased costs associated with acquiring the extra property needed in Option 4c; Patty Welsh, Arroyo Grande, stated she voted against the Charter City measure and thanked the Council for the work involved with balancing the budget and for approving extra IT support. Council comments ensued in support of the overall budget. There was further discussion regarding the prioritization of the funding allocated in the Local Sales Tax Fund. Following Council and staff discussion, Interim City Manager McFall stated he heard Council consensus to move forward with the Council Chambers upgrade project, and to come back with a different strategy on the Local Sales Tax Fund. Action: Council Member Harmon moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING FISCAL YEAR 2015-16 OF THE FISCAL YEAR 2015-16 & 2016-17 BIENNIAL BUDGET AND MAKING APPROPRIATIONS FOR THE AMOUNT BUDGETED”, with amendments as follows: to have staff prioritize the sales tax fund based on individual projects that have been identified before moving forward; and to accept the proposed reductions and offsets that were outlined by staff and the equity adjustments related to management and staffing, and to adjust the budget total as appropriate that is contained in Resolution. Mayor Pro Tem Barneich seconded the motion. Council Member Guthrie requested an amendment to the motion to remove the local sales tax fund and give separate direction to staff, and to also include the 2% COLA for part-time employees, and to change the budget total as appropriate. AYES: Harmon, Barneich, Guthrie, Brown, Hill NOES: None ABSENT: None Council provided direction to staff to come back with recommendations on the Local Sales Tax Fund. 12. COUNCIL COMMUNICATIONS Council Member Harmon acknowledged the work of the California Conservation Corps (CCC) and their work on turf removal to meet the City’s water conservation goals. She thanked Ron Simpson and Geoff English for utilizing the CCC and saving the City approximately $50,000. Item 8.d. - Page 5 Minutes: City Council Regular Meeting Page 6 Tuesday, June 9, 2015 Council Member Brown acknowledged correspondence received regarding the use of fireworks on July 4th given the drought, acknowledged that non-profit organizations have already purchased fireworks for this year, and that staff confirmed through the Fire Chief that they had not received too many additional calls and they were not concerned about not being able to provide service. Council Member Guthrie requested staff follow up on the comments regarding the City’s liability regarding retroactive charges with the FCFA. Mayor Pro Tem Barneich requested an update on Council’s direction regarding the closing of the Brisco ramps; announced that on June 18th at 6:00 p.m., there would be a Strawberry Festival recap public workshop; and acknowledged Paulding Middle School for its decision not to have their annual student water balloon fight event. Mayor Hill requested the public’s help in using fireworks safely and away from dry grass areas; announced that Senator Bill Monning and Assemblyman Katcho Achadjian, along with the Contractors State License Board, will be providing a free seminar entitled “Senior Scam Stopper”, on Friday July 24th in Cambria at the Joslyn Recreation Center; stated he has copies of the Ordinance adopted by City of San Luis Obispo regarding polystyrene food containers for Council’s information; and announced the Police Department would be holding an Open House for the public on June 13th. 13. STAFF COMMUNICATIONS Interim City Manager McFall stated that the Fire Department is prepared for the July 4th fireworks and has prepared a press release to remind the community about the drought situation and the proper use of safe and sane fireworks. 14. COMMUNITY COMMENTS AND SUGGESTIONS Aaron Henkel, Arroyo Grande, thanked staff for the sympathy card for his recent loss. 17. ADJOURNMENT Mayor Hill adjourned the meeting at 9:00 p.m. _________________________________ Jim Hill, Mayor ATTEST: _________________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg _________________) Item 8.d. - Page 6 ACTION MINUTES SPECIAL MEETING OF THE CITY COUNCIL THURSDAY, JUNE 11, 2015 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER: Mayor Hill called the Special City Council Meeting to order at 6:00 p.m. 2. ROLL CALL: Council Members Barbara Harmon, Jim Guthrie, Mayor Pro Tem Kristen Barneich, and Mayor Jim Hill were present. Council Member Tim Brown was absent. Interim City Manager Bob McFall, Deputy City Attorney Heather Whitham, and City Clerk Kelly Wetmore were also present. 3. FLAG SALUTE Mayor Hill led the flag salute. 4. PUBLIC COMMENT: None. 5. CITY COUNCIL CLOSED SESSION: Deputy City Attorney Whitham announced that the Council would adjourn to closed session to consider the following item: a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant to Government Code Section 54956.9(d)(1): Name of Case: Santa Maria Valley Water Conservation District v. City of Santa Ma- ria, et al. and related actions, Santa Clara Superior Court, Case No. CV 770214 Council Member Brown arrived at 6:10 p.m. and joined the closed session. 6. RECONVENE TO OPEN SESSION: Mayor Hill reconvened the meeting to open session. Deputy City Attorney Whitham reported that the Council directed staff to retain Chris Campbell as the City’s attorney of record in the Santa Maria Valley Water Conservation District v. City of Santa Maria lawsuit and authorized the Interim City Manager to execute a legal services agreement to that effect. The vote was unanimous. 7. ADJOURNMENT Mayor Hill adjourned the meeting at 6:47 p.m. _______________________________ Jim Hill, Mayor ATTEST: _______________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg __________) Item 8.d. - Page 7 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.d. - Page 8