CC 2015-06-23_08i Award Contract 2015 Street Surface Repairs_Brisco Road OverlayMEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
BY: MIKE LINN, ASSISTANT CITY ENGINEER
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO R. BURKE
CORPORATION FOR CONSTRUCTION OF THE 2015 STREET
REPAIRS AND BRISCO ROAD ASPHALT OVERLAY; EL CAMINO
REAL TO WEST BRANCH STREET, PW 2015-06
DATE: JUNE 23, 2015
RECOMMENDATION:
It is recommended the City Council:
1. Award a contract for construction of the subject project to R. Burke Corporation in
the amount of $524,660;
2. Authorize the Interim City Manager to approve change orders for 10% of the
contract amount, $52,466, for unanticipated costs during the construction phase
of the project (total construction costs= $524,666 + $52,466 = $577, 132); and
3. Direct the City Clerk to file a Notice of Exemption.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The Pavement Management Fund in the 2015/2016 Capital Improvement Program
Budget includes $1,038,400 for the subject project and the 2015 Street Resurfacing
Project:
REVENUE
Pavement Management Fund
FY2015/16
FY 2014/15 Carry Over
Car Corral
EXPENDITURES
2015 Street Repairs -PW 2015-06
2015 Street Resurfacing -PW 2015-02
Projected Balance
$875,000
$150,000
$13,400 $1,038,400
$577,132
$263,780 $840,912
$197,488
Item 8.i. - Page 1
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TOR. BURKE CORPORATION
FOR CONSTRUCTION OF THE 2015 STREET REPAIRS & BRISCO ROAD
ASPHALT OVERLAY; EL CAMINO REAL TO WEST BRANCH STREET, PW 2015-06
JUNE 23, 2015
PAGE2
The lowest responsible bid of $524,666 (for all schedules and additive alternates) was
well below the Engineer's Estimate $675,000.
BACKGROUND:
Street surface repairs involve the grinding and repaving of isolated pavement failures.
Dependent upon the encountered condition, additional material may need to be
removed from the roadway subgrade and stabilized as needed. The roadway structural
section is then rebuilt through the placement and compaction of base rock and asphalt
pavement. This work is being performed in preparation of the slurry seal or
microsurfacing application later this summer, which provides a membrane over the
roadway surface. Since the resurfacing contractors are typically not equipped to
perform roadway reconstruction, it is prudent to have the work performed by a company
that specializes in asphalt paving.
ANALYSIS OF ISSUES:
Staff designed the 2015 project to include separate schedules for the performance of
asphalt overlays and street repairs. Staff also added two additive alternates to include
in the recommendation for project award in the event favorable bids were received. The
schedules and additive alternates are as follows:
Schedule A -Asphalt Overlay (Recommended)
Brisco Road; from the El Camino Real to West Branch Street
The asphalt overlay requires the City and the contractor to obtain Caltrans
encroachment permits as it will affect the operations of the on/off ramps to US
101. The work will be performed at night due to the vehicle volumes and the
close proximity to major commercial areas.
Schedule E -Asphalt Overlay (Recommended)
Harrison Street: from McKinley to end of cul-de-sac
Schedules B through D, F through G (Recommended)
Preparation work for the 2015 Street Resurfacing Project
Street From To
Schedule B
Miller Circle Miller Way End of Cul-de-Sac
Miller Way Le Point Street End of Street
Le Point Street Nevada Street N. Mason Street
Schedule C
Alpine Street (N) East Grand Ave Faeh Ave
Item 8.i. - Page 2
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TOR. BURKE CORPORATION
FOR CONSTRUCTION OF THE 2015 STREET REPAIRS & BRISCO ROAD
ASPHALT OVERLAY; EL CAMINO REAL TO WEST BRANCH STREET, PW 2015-06
JUNE 23, 2015
PAGE3
Bell Street Faeh Bennett Ave
Bell Street Bennett Ave Cornwall
Bell Street Cornwall Ave E. Grand
Bennett Ave Halcyon Road El Camino Real
Cornwall Ave N. Rena Street El Camino Real
Faeh Ave N. Alpine El Camino Real
Oak Street East Grand Ave El Camino Real
Rena Street (N) East Grand Ave Bennett Ave
ScheduleD
Fair Oaks Avenue Woodland Drive Valley Road
Fair Oaks Avenue Valley Road Orchard Road
Fair Oaks Avenue Orchard Road Traffic Way
Schedule F
Car Corral Park Parking Lot
Schedule G
Corporation Yard Parking Lot
Alternates (Recommended)
Preparation work for the 2015 Street Resurfacing Project
Street From To
Alternate 1
Mercedes Lane Rodeo Drive Old Ranch Road
Mercedes Lane Old Ranch Road End of Cul-de-Sac
Old Ranch Road West Branch Street Mercedes Lane
Alternate 2
Emerald Bay Rodeo Drive End of Cul-de-Sac
Emerald Bay End of Cul-de-Sac Rodeo Drive
Rodeo Drive Emerald Bay Drive James Way
Rodeo" Drive James Way End of Cul-de-Sac
Rodeo Drive Mercedes Lane Emerald Bay Drive
Rodeo Drive West Branch Street Mercedes Lane
On June 11, 2015, five bids were opened for the subject project. R. Burke Corporation
submitted the lowest aggregate bid of $524,660 for the combination of the base bid
schedules and the additive alternates, well below the Engineer's Estimate of $675,000.
Staff has determined the bid to be responsive and recommends the award of a
Item 8.i. - Page 3
CITY COUNCIL
CONSIDERATION OF AN AWARD OF CONTRACT TOR. BURKE CORPORATION
FOR CONSTRUCTION OF THE 2015 STREET REPAIRS & BRISCO ROAD
ASPHALT OVERLAY; EL CAMINO REAL TO WEST BRANCH STREET, PW 2015-06
JUNE 23, 2015
PAGE4
construction contract to R. Burke Corporation for all the base bid schedules and both
additive alternates as well.
The project duration is 30 calendar days. The work is anticipated to begin in mid-July.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
1. Approve staff's recommendations to award a construction contract to R Burke
Corporation;
2. Do not award a construction contract for the project at this time; or
3. Provide direction to staff.
ADVANTAGES:
Performance of the street surface repairs will provide a stable surface to facilitate the
application of slurry seal membranes with a separate project later in the year. The
repairs reduce project costs by addressing areas with the most significant repair needs
prior to the slurry seal application, which reduces the need for a more costly full
reconstruction project.
DISADVANTAGES:
There will be traffic inconveniences to the travelling public during construction. Staff will
monitor the traffic control to conform to the requirements of the Municipal Uniform
Traffic Control Devices manual (MUTCD) to mitigate any negative effects. City
inspectors will be at the site during all phases of the operations to make adjustments for
isolated instances (driveway access, etc.).
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to Guidelines Section
15301(c).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted at City Hall on Thursday, June 18, 2015. The agenda and
staff report was posted on the City's website on Friday, June 19, 2015. No public
comments were received as of the time of preparation of this report.
Attachments:
1. Bid Tabulations
2. Notice of Exemption
Item 8.i. - Page 4
Attachment No.1
CITY OF ARROYO GRANDE
BID OPENING LOG SHEET
DEADLINE: THURSDAY, JUNE 11, 2015-2:00 PM
PROJECT NAME: 2015 CITYWIDE STREET SURFACE REPAIRS
AND BRISCO ROAD OVERLAY PROJECT; EL CAMINO REAL TO WEST BRANCH STREET
PROJECT NO. PW 2015-10
ENGINEER'S ESTIMATE: $675,000.00
SUBMITTED BY:
JG Contracting
Nipomo, CA
R Burke Corporation
San Luis Obispo, CA
Papich Construction Co. Inc
Pismo Beach, CA
Souza Construction, Inc.
San Luis Obispo, CA
CaiPortland Construction
Santa Maria, CA
c: Director of Public Works
Capital Projects Engineer
City Manager
TOTAL BASE BID
$452,566.40
$450,360.00
$576,340.00
$505,490.00
$617,352.00
ADDITIVE AL TS
$77,082.00
$74,300.00
$89,450.00
$83,510.00
$93,244.00
Item 8.i. - Page 5
Attachment No. 2
Notice of Exemption
To: Office of Planning and Research
1440 Tenth Street, Room 121
Sacramento, CA 95814
!!J County Clerk
County of San Luis Obispo
County Government Center
San Luis Obispo, CA 93408
From: (Public Agency) City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
Project Title: 2015 Citvwide Street Repairs and Brisco Road Asphalt Overlav,· from El Camino Real to
West Branch Street, PW 2015-06
Project Location -Specific: Various roadways throughout the City
Project Location -City: Arroyo Grande Project Location -County: San Luis Obispo
Description of Project: Perform placement of preparatory subgrade repairs to facilitate the future
placement of Slurry Sea/ surface membrane treatments to selected streets throughout the City. Perform
an asphalt overlay of Brisco Road between El Camino Real and West Branch Street
Name of Public Agency Approving Project: City of Arroyo Grande -Public Works Department
Name of Person or Agency Carrying Out Project: ~G~e~o~ff~E='n'!..:g;t.!./J~·s:!.!.h _________ _
Exempt Status: (check one)
D Ministerial (Section 12080(b)(1); 15268);
D Declared Emergency (Sec. 21 080(b)(3); 15269(a));
D Emergency Project (Sec. 21080(b)(4); 15269(b)(c));
!!J Categorical Exemption. State type and section number: ~s~ec~t~io~n!....1~5~3!.=0:....!.1.l..!(c:!../.) ____________ _
D Statutory Exemptions. State code number: -----------------------
Reasons Why Project Is Exempt: Perfomance of maintenance preparation and surface treatments to
existing City streets
Lead Agency
Contact Person: Michael Linn. P.E. Area Code/Telephone/Extension: (805) 473-5444
If filed by Applicant:
1. Attach a certified document of exemption finding.
2. Has a Notice of Exemption been filed by the public agency approving the project? !!J Yes D No
Signature: -------------
·Teresa McClish
Community Development Director
[!] Signed by Lead Agency
D Signed by Applicant
0
Date: ______ _
Date received for filing at OPR:
Item 8.i. - Page 6