CC 2015-07-28 Agenda Summary
City Council
Bob McFall, Interim City Manager
Heather Whitham, City Attorney
Kelly Wetmore, City Clerk
Jim Hill Mayor
Kristen Barneich Mayor Pro Tem
Jim Guthrie Council Member
Tim Brown Council Member
Barbara Harmon Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, JULY 28, 2015
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE: ARROYO GRANDE IN BLOOM
BOB LUND
5. AGENDA REVIEW:
5.a. Closed Session Announcements:
None.
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
6. SPECIAL PRESENTATIONS:
None.
Agenda
AGENDA SUMMARY – JULY 28, 2015
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the
City Council. The Brown Act restricts the Council from taking formal action on
matters not published on the agenda. In response to your comments, the Mayor or
presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed
to individual Council members.
Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period June
16, 2015 through July 15, 2015.
8.b. Consideration of Statement of Investment Deposits (MALICOAT)
Recommended Action: Receive and file the report listing the current investment
deposits of the City, as of June 30, 2015, as required by Government Code Section
53646(b).
8.c. Consideration of a Resolution Authorizing the Fire Station Expansion General
Obligation Bond Property Tax Levy Rate (MALICOAT)
Recommended Action: Adopt a Resolution authorizing the FY 2015-16 fire station
expansion property tax levy approved by voters on November 5, 2002.
AGENDA SUMMARY – JULY 28, 2015
PAGE 3
8. CONSENT AGENDA (cont’d):
8.d. Consideration of a Resolution Establishing Job Descriptions and Salary
Ranges for Several Positions (MALICOAT)
Recommended Action: Adopt a Resolution establishing job descriptions and salary
ranges for the following positions: Geographic Information Services Technician,
Utilities Manager, and Volunteer and Program Coordinator.
8.e. Consideration of Approval of Exclusive Vendor Police Tow Service Agreements
(ANNIBALI)
Recommended Action: 1) Approve and authorize the City Manager to execute a
two-year exclusive vendor police tow service agreement with College Towing South
of Grover Beach for light-duty towing; and 2) Approve and authorize the City Manager
to execute a two-year exclusive vendor police tow service agreement with Johnboy’s
Towing of Oceano for medium and heavy-duty towing.
8.f. Consideration to Authorize an Award of Bid for Police Fleet Leasing Program
Including Vehicles, Financing and Upfitting, and Declaring Existing Vehicles as
Surplus Property (ANNIBALI)
Recommended Action: 1) Award a bid for the lease purchase of seven police staff
vehicles to McPeek Dodge of Anaheim, CA; 2) Award a bid for lease financing to
Rabo Bank / De Lage Landen Public Finance of Wayne, PA; 3) Award a bid for the
equipment upfitting for the vehicles to Drive Customs of San Luis Obispo, CA; and 4)
Adopt a Resolution declaring the existing police staff vehicles and trailer as surplus
and authorizing their sale.
8.g. Consideration to Approve the Purchase of Tank Mixers (ENGLISH)
Recommended Action: Approve the purchase of four (4) tank mixers for Reservoirs
1, 2, 4, & 5 in the amount of $34,484.80.
8.h. Consideration of Authorization to Purchase Water Meters (ENGLISH)
Recommended Action: Approve the purchase of water meters in the amount of
$41,000.
8.i. Consideration of Acceptance of the Crown Terrace Sewer Replacement Project,
PW 2015-05 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by D-Kal
Engineering, Inc. in accordance with the plans and specifications for the subject
project; 2) Direct the City Clerk to file a Notice of Completion; and 3) Authorize
release of the retention, thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed.
8.j. Consideration of Monthly Water Supply, Demand and Marketing Update
(ENGLISH)
Recommended Action: Receive and review the monthly Water Supply, Demand and
Marketing Update Report.
AGENDA SUMMARY – JULY 28, 2015
PAGE 4
8. CONSENT AGENDA (cont’d):
8.k. Consideration of Request from Planning Commissioner Keen for Consecutive
Absences from Planning Commission Meetings (McCLISH)
Recommended Action: Consent to three consecutive absences by Planning
Commissioner Keen.
8.l. Consideration of Accepting Open Space Easement at the Heights at Vista Del
Mar – Tract 3048 (McCLISH)
Recommended Action: Accept an Open Space Easement at the Heights at Vista
Del Mar – Tract 3048.
9. PUBLIC HEARINGS:
9.a. Annual Public Hearing for the Arroyo Grande Tourism Business Improvement
District (MCFALL/MALICOAT)
Recommended Action: 1) Hold a public hearing to receive testimony regarding the
City Council’s intention to continue the Arroyo Grande Tourism Business
Improvement District (AGTBID) and levy an annual assessment for fiscal year 2015-
16; 2) Determine whether a legally sufficient number of protests have been made; 3)
If a legally sufficient protest is not made, adopt a Resolution levyi ng an annual
assessment for the AGTBID for the 2015-16 fiscal year; and 4) Adopt a Resolution
approving the FY 2015-16 budget for the AGTBID.
9.b. Consideration of Conditional Use Permit 14-010; Sale of Distilled Spirits;
Location – 1168 W. Branch Street; Applicant: Walmart Stores, Inc;
Representative – Malou Reyes, Gresham-Savage (McCLISH)
Recommended Action: It is recommended by the Planning Commission that the City
Council adopt a Resolution approving Conditional Use Permit Case No. 14-010 for
the sale of distilled spirits at Walmart.
10. OLD BUSINESS:
10.a. Consideration of Revised Roadway Striping for Fair Oaks Avenue between
Traffic Way and Woodland Drive (McCLISH)
Recommended Action: Approve plans to revise roadway striping and marking
configurations on Fair Oaks Avenue, between Traffic Way and Woodland Drive, to
incorporate bicycle lanes.
11. NEW BUSINESS:
11.a. Consideration of Property at Flora Lane to be Considered for Agricultural
Mitigation Land (McCLISH)
Recommended Action: Adopt a Resolution finding that the property at Flora Lane
would serve as appropriate m itigation for the purposes of conversion of 13.1 acres of
agricultural land.
AGENDA SUMMARY – JULY 28, 2015
PAGE 5
11. NEW BUSINESS (cont’d):
11.b. Consideration of Council Direction on the City’s Water Conservation Incentive
Programs (McCLISH)
Recommended Action: 1) Increase funding for the Cash for Grass Program for FY
2015-16 and FY 2016-17 and appropriate $131,000 from the Water Neutralization
Fund in FY 2015-16 for the Program; and 2) Eliminate the following water
conservation incentive programs for FY 2015-16 and FY 2016-17: a) Smart Irrigation
Controllers; b) Landscape Irrigation Retrofit; c. System Water Loss Mitigation.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to
the other members regarding committees, commissions, boards, or special projects
on which they may be participating.
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency
(4) California Joint Powers Insurance Authority (CJPIA)
(5) Other
(b) MAYOR PRO TEM BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
(3) Other
(c) COUNCIL MEMBER GUTHRIE:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) South County Transit (SCT)
(3) Tourism Committee
(4) Brisco/Halcyon Interchange Subcommittee
(5) Other
(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) Other
(e) COUNCIL MEMBER HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other
AGENDA SUMMARY – JULY 28, 2015
PAGE 6
13. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or take action to direct staff to place a
matter of business on a future agenda.
14. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the Interim City Manager.
15. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions, or to comment on any scheduled Closed Session
items. Comments should be limited to those matters that are within the jurisdiction of
the City Council. The Brown Act restricts the Council from taking f ormal action on
matters not published on the agenda.
16. CLOSED SESSION:
The City Council will adjourn to Closed Session to consider the following items:
a. CONFERENCE WITH LEGAL COUNSEL – EXISTING LITIGATION pursuant
to Government Code Section 54956.9(d)(1):
Name of Case: Santa Maria Valley Water Conservation District v. City of Santa
Maria, et al. and related actions, Santa Clara Superior Court, Case No. CV
770214
b. CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Designated Representative: Bob McFall, Interim City Manager
Represented Employees: Arroyo Grande Police Officers’ Association (AGPOA)
c. CONFERENCE WITH LEGAL COUNSEL – ANTICIPATED LITIGATION,
significant exposure to litigation pursuant to Government Code Section
54956.9(d)(2): potential litigation relating to contract with GLR Construction for
Police Station Addition/Tennant Improvement Project, PW 2014-08.
17. RECONVENE TO OPEN SESSION:
Announcement(s) of any reportable action(s) taken in Closed Session will be made in
open session, and repeated at the beginning of the next Regular City Council meeting
as this portion of the meeting is not recorded or videotaped.
18. ADJOURNMENT
AGENDA SUMMARY – JULY 28, 2015
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All staff reports or other written documentation, including any supplemental material distributed to a
majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the
agenda are available for public inspection during regular business hours in the City Clerk’s office, 300 E.
Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative
formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request
for disability-related modification or accommodation, contact the Legislative and Information Services
Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date.
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government
Access Channel 20. The rebroadcast schedule is published at www.slo-span.org.
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