R 4671 RESOLUTION NO. 4671
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING JOB
DESCRIPTIONS AND SALARY RANGES FOR THE
POSITIONS OF GEOGRAPHIC INFORMATION SERVICES
TECHNICIAN, UTILITIES MANAGER AND VOLUNTEER
AND PROGRAM COORDINATOR
WHEREAS, an evaluation of the needs of the organization resulted in a
recommendation to create several new job classifications; and
WHEREAS, an evaluation of the job descriptions for the existing Public Works
Supervisor and Utilities Supervisor positions resulted in significant modifications of
essential functions; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a Geographic Information Services Technician position
with a job description incorporated hereto as Exhibit "A"; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a part time Volunteer and Program Coordinator position
with a job description incorporated hereto as Exhibit "B"; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a Utilities Manager position with a job description
incorporated hereto as Exhibit "C"; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a salary range for the position of Geographic Information
Services Technician, which will be placed on the full-time SEIU salary schedule; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a salary range for the position of Volunteer and Program
Coordinator, which will be placed on the part-time salary schedule; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a salary range for the positions of Public Works
Supervisor and Utilities Manager, which will be placed on the full-time management
salary schedule.
RESOLUTION NO. 4671
PAGE 2
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby establish the positions of Geographic Information Services
Technician, Volunteer and Program Coordinator, and Utilities Manager, to perform the
duties and responsibilities set forth in the job descriptions so attached as Exhibit "A"
through Exhibit "C". The positions shall receive the rates of pay as follows:
POSITION: Geographic Information Services Technician
Range SEIU 34
$4,654 - $5,659/month
POSITION: Volunteer and Program Coordinator
Range Part-Time
$17.95 - $20.78/hr
POSITION: Utilities Manager
Range Management 47
$6,555 - $7,969/month
BE IT FURTHER RESOLVED that this Resolution shall become effective as of July 31,
2015.
On motion of Council Member Barneich, seconded by Council Member Harmon, and on
the following roll call vote, to wit:
AYES: Council Members Barneich, Harmon, Guthrie, Brown, and Mayor Hill
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 28th day of July 2015.
RESOLUTION NO. 4/671
f
PAGE 3
7f
JI HILL, MAYOR
ATTEST:
(020,1 c45.
v-KELLY � TMORE, CITY CLE
A'Po D • ` O CONTENT:
1/41
R.'BE- ' ' c L, I RIM CITY MANAGER
APPROVED AS TO FORM:
HEATHER WHITHAM, CITY ATTORNEY
EXHIBIT A
CITY OF ARROYO GRANDE
GEOGRAPHIC INFORMATION SYSTEMS TECHNICIAN
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To perform a variety of professional, analytical and technical duties in the development, application
and support of the City's Geographic Information Systems (GIS) needs; collects, compiles and relates
data from a variety of geographically referenced sources including maps, surveys, historical documents
and global positioning systems; creates maps and other graphical reports for all public purposes;
performs other related duties as assigned.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the City Engineer. May supervise part-time staff on occasion, at the
direction of the City Engineer.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -Essential and other important responsibilities
and duties may include, but are not limited to, the following:
Essential Functions:
1. Provide GIS technical support, assistance and training to staff on GIS data access and use.
2. Coordinate projects and tasks with other staff; monitor progress and results.
3. Create graphic exhibits, reports and maps.
4. Develop GIS modeling and analyze results derived from spatial databases and external tables
using GIS software and other related mapping software and tools.
5. Model map layers, perform spatial analysis, generate reports, and perform quality control
procedures using GIS software.
6. Conduct fieldwork to map, assess, and record spatial data using a Geographic Positioning System
(GPS) unit as needed.
7. Research, collect, create, update and integrate information and data from various spatial and non-
spatial sources.
8. Research and interpret parcel boundary and title information from recorded deeds, subdivision
maps and engineering surveys.
9. Assist the public in locating information related to property surveys, boundaries, easements,
ownerships, roads, zoning and similar matters; answer fundamental inquiries related to mapping.
10. Design applications and utilities to automate GIS tasks and integrate new and existing systems.
11. Provide high-quality cartographic maps for customers and for use in staff presentations.
12. Respond and perform assigned duties in the event of a City declared emergency.
13. Attend training classes and meetings as required.
CITY OF ARROYO GRANDE
Geographic Information Systems Technician (Continued)
Page 2
Essential Functions: (continued)
14. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Standard office equipment,computer applications and computer-aided design software.
• GIS and cartographic principles,terminology, methods and programs.
• Spatial and geographic data resources and geographic data analysis and modeling techniques.
• Standards, procedures and practices of the use of GIS data in compliance with applicable County
ordinances and State and Federal requirements.
• Principles of database management related to GIS.
• Map projections and coordinate systems.
• Data collection techniques using Global Positioning Systems.
• Project management methodologies and practices.
• Conventional and internet publication practices.
• Data dictionaries and metadata.
• Principles of aerial imagery identification and interpretation.
• Principles of surveying and mapping.
• Effective techniques of written and verbal communication.
• Office procedures and policies.
• AutoCAD.
• Online mapping applications.
• Python programming language.
Ability to:
• Use GIS,web design and graphic communications programs.
• Work with GIS system applications,environments and interfaces and related hardware.
• Read and interpret complex GIS technical documentation and technical reports.
• Design and prepare accurate, presentable cartographic maps,graphic products,reports and
documents.
• Produce materials suitable for conventional and internet publication.
• Perform GIS and computer-aided mapping analyses and modeling.
• Make mathematic and database computations.
• Estimate and complete projects in a timely manner.
• Provide effective training to staff.
• Maintain knowledge related to emerging technologies and adapt to changing technology and
constraints.
• Operate standard office equipment including a computer and assigned specialty software.
• Work effectively and tactfully with other staff, public agencies,the general public and advisory
committees.
• Follow written and verbal direction.
• Communicate effectively, both verbally and in writing.
• Foster a spirit of teamwork and support when interacting with staff and others.
• Compile,organize and summarize information accurately in graphic and written form.
• Work effectively in an environment that includes pressure to meet time sensitive deadlines and critical
review of work product.
• Support and follow department policies,goals,and guiding principles.
CITY OF ARROYO GRANDE
Geographic Information Systems Technician (Continued)
Page 3
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Bachelor's degree in GIS, cartography, geography, computer science, engineering, planning, or other GIS
related field required; or an associate's degree or 60 semester units or 90 quarter units from an accredited
college or university in any of the fields listed above and two years of experience related to geographic
information systems or computer-aided mapping. (Job-related experience may substitute for the required
education on a year-for-year basis.)
License or Certificate:
Possession of a valid California driver's license will be required at the time of appointment and must be
maintained throughout employment.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens, noise, dust and
inclement weather conditions.
Physical Conditions:
Essential functions and other important duties and responsibilities may require maintaining physical
condition necessary for walking, standing or sitting for prolonged periods of time; light lifting and
carrying; pulling, pushing, reaching; and operating motorized vehicles.
EXHIBIT B
CITY OF ARROYO GRANDE
VOLUNTEER AND PROGRAM COORDINATOR
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the
job.
DEFINITION
To oversee the recruitment, coordination and assignment of City volunteers. To develop new
classes and camps for the public; recruit and evaluate class instructors; market programs and
implement program goals and objectives; assist with inquiries from the public, instructors, and
volunteers; administer billing and class instructor contracts; and perform a variety of
administrative tasks in support of assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives direction from the Director of Recreation Services. May exercise technical and
functional supervision over clerical, part-time, contract, and volunteer staff.
ESSENTIAL FUNCTION STATEMENTS -Essential responsibilities and duties may includes,
but are not limited to the following:
1. Oversee and coordinate the City-wide volunteer program including overseeing recruitment,
screening, orientation, assignment, evaluation and recognition of volunteers.
2. Develop and coordinate volunteer assignments with other City departments.
3. Oversee and coordinate the Special Interest Classes Program activities including
overseeing development of classes and camps, recruitment and orientation of class
instructors, marketing of classes and camps, evaluation of classes and camps, coordination
and reservation of facilities; preparation of required reports; and responding to questions
and inquiries from the public, instructors and volunteers.
4. Recommend and assist in the implementation of goals and objectives; establish schedules
and methods for providing services; implement policies and procedures.
5. Monitor program performance; recommend and implement modifications to systems and
procedures.
6. Prepare attendance, weekly assignments, accident reports, enrollment progress reports, fee
records and other related reports.
7. Maintain records of class and camp attendance; coordinate payment of class instructors.
8. Oversee and monitor volunteers at various sites; assigns volunteers based on their skills,
education and experience; investigate complaints, accidents and injuries that occur; collect
volunteer assignment reports from sites.
9. Coordinate preparation and maintenance of the volunteer handbook and class instructor
handbook.
10. Follow established procedures and guidelines to provide a safe, healthy and enriching
CITY OF ARROYO GRANDE
Volunteer and Program Coordinator(Continued)
Page 2
Essential Functions (Continued):
environment for volunteers and class participants; evaluate volunteers and provide feedback
when necessary.
11. Plan, coordinate and attend meetings with volunteers, other City staff and class instructors
regarding issues and/or information related to the Volunteer and Special Interest Classes
programs.
12. Participate in the preparation and administration of the Volunteer and Special Interest
Classes program budgets; prepare grants if available. Review monthly revenue and
expenditure reports.
13. Coordinate and prepare various paperwork for volunteers including applications, log sheets,
volunteer assignment sheets; prepare class instructor contracts and contract payment
request forms; maintain confidential files.
14. Promote and coordinate specific activities within the Volunteer and Special Interest Classes
programs; prepare program marketing material including news releases, flyers, schedules of
activities, pamphlets and brochures; conduct community outreach to groups, organizations
and businesses.
15. Monitor program compliance with laws, rules and regulations related to volunteers and
related services.
16. Maintain awareness of new developments in the field of special interest classes and camps;
incorporate new developments as appropriate into programs.
17. Oversee and coordinate the use and maintenance of various City facilities including
assigned community centers and parks.
18. Maintain a calendar of volunteer assignments, and classes and camps; confirm facility
reservations and explain policies and procedures governing usage of assigned facilities to
class instructors; ensure proper forms and permits are completed.
19. Advocate, support and recognize the work of each volunteer; develop and implement a
volunteer recognition program; assists Recreation Supervisor with coordination of annual
Volunteer Recognition Dinner.
20. Respond and perform assigned duties in the event of a City declared emergency.
21. Attend meetings and training classes as required.
22. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Basic operations, services and activities of municipal recreation departments.
Principles and practices of volunteer program development and implementation.
Principles and practices of classes and camp development and implementation.
Basic procedures, methods and techniques of budget preparation and control.
Principles and practices common to working with volunteers.
Principles and practices of record keeping and report preparation.
Basic mathematical principles.
Methods and techniques of customer service and public relations.
CITY OF ARROYO GRANDE
Volunteer and Program Coordinator(Continued)
Page 3
Effective public speaking and public relations principles and techniques.
Pertinent Federal, State and local laws, codes and safety regulations.
Computer applications such as word processing, spreadsheets, and internet usage(social
media preferred).
Applicable rules, regulations, policies and procedures governing use of City recreational facilities.
Modern office procedures, methods and equipment including computers.
Ability to:
Coordinate and direct the Volunteer and Special Interest Classes programs.
Effectively screen volunteer applicants and assign tasks based on their skills, education,
experience matched with the organizations needs.
Recommend and implement goals and objectives for program areas.
Plan, promote, coordinate, implement, and evaluate program areas.
Respond to requests and inquiries from program participants.
Demonstrate capability to conduct one's self in a calm and professional demeanor when dealing
with the public and/or with difficult situations.
Elicit community and organizational support for the volunteer program.
Make presentations to community groups, businesses, and other public forums.
Interpret and explain City policies and procedures.
Prepare clear and concise reports.
Allocate limited resources in a cost effective manner.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Be efficient and detail oriented.
Work independently as well as part of a team.
Think creatively and utilize effective problem solving skills.
Motivate and generate enthusiasm.
Maintain accurate schedules, records and logs.
Perform a variety of basic mathematical calculations.
Quickly accommodate unexpected changes in priorities,work schedules and emergencies.
EDUCATION AND EXPERIENCE GUIDELINES
Any combination of education and experience that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Education:
Equivalent to the completion of the twelfth grade supplemented by college level course work
in recreation administration, or a relevant field.
Experience:
Two years of increasingly responsible administrative work experience, including supervision of
employees is required. Experience in a recreation, special programs or volunteer environment is
desired.
License or Certificate
Possession of a valid California driver's license will be required at the time of appointment and
must be maintained throughout employment.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; extensive contact with the public;travel from site to site; exposure to
computer screens, dust, fumes, odors and noise.
CITY OF ARROYO GRANDE
Volunteer and Program Coordinator(Continued)
Page 4
Physical Conditions:
Essential functions and other important duties and responsibilities may require maintaining
physical condition necessary for walking, standing, stooping, squatting or sitting for prolonged
periods of time; occasional heavy lifting up to fifty pounds; repetitive movement and fine
coordination using a computer keyboard; operating a motorized vehicle.
EXHIBIT C
CITY OF ARROYO GRANDE
UTILITIES MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To plan, prioritize, assign, manage, review and evaluate the activities and operations of the Utilities
Division of the Public Works Department including the work of staff responsible for performing a wide
variety of water and sewer maintenance activities; to initiate and implement preventive maintenance
programs; to ensure that activities are in compliance with federal, state and local regulations; to
coordinate activities with other departments and outside agencies; and to perform a variety of duties
relative to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Receives general direction from the Director of Public Works within a framework of legal
requirements, policies and established organizational values and processes with independence of
action to meet changing operational conditions.
Exercises direct supervision over all levels of staff assigned to the Utilities Division.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -Essential and other important responsibilities
and duties may include, but are not limited to, the following:
Essential Functions:
1. Prepare and administer assigned program budget; submit budget recommendations; monitor
expenditures.
2. Create and implement goals and objectives; implement approved policies and procedures.
3. Prepare analytical and statistical reports on operations and activities.
4. Prepare and present staff reports for City Council consideration and attend related City Council and other
regulatory Board meetings.
5. Participate and advise on the Zone III Technical Advisory Committee, Northern City Management Area
Group,South San Luis Obispo County Sanitation District Collection System Coordination group.
6. Assist in the specification, design and engineering of utility mains, valves, services, pump stations.
Actively participate in the City's development review process and provide recommendations for public
infrastructure improvements.
7. Specify materials for projects and review submittals to assure products meet prescribed specifications.
8. Prepare Emergency Response Plans, Management Plans, and Master Plans for all phases of utility
operation.
9. Operate SCADA System and make operational changes on a daily basis.
10. Monitor changes in laws, regulations and technology that may affect division operations;
implement changes to policies and procedures after approval.
CITY OF ARROYO GRANDE
Utilities Manager(Continued)
Page 2
Essential Functions (Continued):
11. Work closely with Regulatory agencies to ensure compliance with Federal and State laws
and regulations pertaining to water, sanitary sewer, storm water, air quality and other related
environmental compliance matters.
12. Plan, prioritize, assign, manage, review and participate in the work of staff responsible for
performing a wide variety of maintenance activities within the Utilities Division.
13. Supervise and evaluate the performance of assigned personnel; develop and implement work and
standby schedules; provide or coordinate employee training and conduct annual performance
review of personnel assigned to the Utilities Division.
14. Establish schedules and methods for providing maintenance services; identify resource needs;
review needs with appropriate staff; allocate resources accordingly.
15. Identify opportunities for improving service delivery methods and procedures; identify resource
needs; review with appropriate management staff; implement improvements.
16. Develop policies and procedures; monitor work activities to ensure compliance with established
policies and procedures; make changes and improvements to existing standards and
procedures.
17. Perform the more technical and complex tasks of the division including coordinating work
activities with other departments and outside agencies.
18. Supervise the maintenance crews to maintain and operate the sewage collection, water
production and distribution system; coordinate preventive maintenance and repair activities.
19. Prepare daily reports detailing daily production and work activities performed; track materials
used in activities and equipment needed to perform duties; prepare monthly, annual reports
for all phases of utility operation.
20. Identify potential safety problems and promote and implement safety procedures and training;
conduct routine safety inspections of work areas and procedures.
21. Authorize purchases for operational materials; ensure equipment is purchased in
compliance within established policies.
22. Respond to emergency situations during off-hours,as required.
23. Respond to customer complaints and requests for maintenance services related services;
discuss service requests with the public in the field and resolve problems.
24. Inspect the work of contractors involved in the installation of capital improvement projects; review plans
and resolve problems.
25. Provide or coordinate staff training; work with employees to correct performance deficiencies;take or
recommend disciplinary actions for work performance deficiencies of assigned employees.
26. Attend meetings and training classes as required.
27. Respond and perform assigned duties in the event of a City declared emergency.
28. Perform related duties and responsibilities as required.
CITY OF ARROYO GRANDE
Utilities Manager(Continued)
Page 3 .
QUALIFICATIONS
Knowledge of:
Operations, services and activities of the assigned maintenance program including water distribution and
sewage collection.
The operation, maintenance and repair of valves, pumps, lift stations, mains, laterals, telemetry and related
appurtenances and equipment.
Methods,tools, materials and,techniques used in construction and maintenance programs.
Operational characteristics of equipment used in construction and maintenance.
Principles and practices of maintenance programs.
The operation and minor maintenance of a variety of hand and power tools, vehicles and equipment related to
the work.
Principles and practices of engineering related to utilities.
Mechanical, electrical and hydraulic principles.
Methods and techniques of evaluating and assessing maintenance program effectiveness.
Principles of supervision,training, performance evaluations and disciplinary processes.
Principles and practices of budget preparation and administration.
Modern office procedures, methods and equipment including computers and supporting applications.
Principles of report preparation.
Basic and advanced mathematical principles. -
Occupational hazards and standard safety practices.
Pertinent Federal,state and local laws,codes and regulations.
Basic and advanced physics and chemistry principles.
Basic and advanced biological principles.
Title 22 and 23 of the public health codes related to water and wastewater regulations, AWWA Standards,
ASTM Standards and ANSI Standards.
,
Ability to:
Oversee an effective utilities maintenance program.
Supervise, organize and review the work of lower level staff.
Select, supervise,train and evaluate staff.
Analyze work situations and determine a course of action.
Coordinate word order and work management systems.
Prepare work schedules to assign resources in the most cost effective manner.
Operate a variety of maintenance vehicles and equipment in a safe and effective manner.
Read and interpret construction plans and drawings.
Respond to requests and inquiries from the general public.
Interpret and explain City policies and procedures.
Participate in the preparation and administration of the assigned program budget.
Prepare clear and concise reports.
Operate office equipment including computers and supporting word processing applications.
Teach and mentor on utility system operation principles.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work. .
Maintain effective audio-visual discrimination and perception needed for making observations,
communicating with others, reading, writing and operating assigned equipment.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
CITY OF ARROYO GRANDE
Utilities Manager(Continued)
Page 4
EXPERIENCE AND EDUCATION GUIDELINES
Any combination of education, experience and training that would likely provide the required knowledge
and abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Six years of increasingly responsible experience in the operation and maintenance of a water
distribution and sanitary sewer collection infrastructure system, including two years of
administrative and supervisory responsibility.
Education:
Equivalent to an Associate of Science degree from an accredited college with major work in
chemistry, biology, civil engineering or a related field.
License or Certificate:
Possession of a valid California driver's license will be required at the time of appointment and must be
maintained throughout employment.
Possession of, or ability to obtain within one year, a valid Grade III Water Treatment Plant Operator's
license and Grade IV Water Distribution Operator's license.
Possession of, or ability to obtain within one year, a valid Hazardous Materials Emergency Responder
Certification.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; may travel from site to site; exposure to computer screens; noise, dust,
grease, smoke, fumes, gases; electrical energy, radiant energy; potentially hazardous chemicals;
moving objects/vehicles; work in or with water, wastewater, storm water; work around heavy
construction equipment.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing or sitting for prolonged periods of time; heavy, moderate or light lifting and carrying; pulling,
pushing, reaching; operating motorized equipment and vehicles.
OFFICIAL CERTIFICATION
I, KITTY NORTON, Deputy City Clerk of the City of Arroyo Grande, County of
San Luis Obispo, State of California, do hereby certify under penalty of perjury,
that the attached Resolution No. 4671 was passed and adopted at a regular
meeting of the City Council of the City of Arroyo Grande on'the 28th day of July,
2015.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 31st
day of July 2015.
KITTY Nf RTON, DEPUTY CITY CLERK