R 3392
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RESOLUTION NO. 3392
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A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AUTHORIZING. CLOSURE OF CITY
STREETS AND USE OF CITY PROPERTY FOR THE
ANNUAL ARROYO GRANDE VALLEY HARVEST
FESTIVAL, FRIDAY AND SATURDAY, SEPTEMBER 24-
25, 1999
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival have
requested closure of City streets and use of City property; and
WHEREAS, organizers of the annual Arroyo Grande Valley Harvest Festival will be .
responsible for the removal of all garbage and debris generated by the event.
NOW, THEREFORE, BE IT RESOLVED "that the City Council of the City of Arroyo
Grande does hereby approve that the following actions are authorized and the
following described City property may be used for the Harvest Festival:
1. The City parking area behind City Hall from the entrance of Mason Street and
extending to the area of the Gazebo and Short Street for use between the hours
of 5:00 p.m.. Thursday, September 23rd, until 10:00 a.m. the morning of Sunday,
September 26th.
2. The parking area beginning at the Gazebo and extending westerly to Bridge Street
beginning at 1 :00 p.m. Friday, September 24th until 10:00 a.m. Sunday,
September 26th.
3. The use of the City owned Nelson Street property adjacent to Mason Street for
various displays and contests from 12:00 noon to 9:00 p.m. on Friday, September
~4th, 1999 and from 8:00 a.m. to 6:00 p.m. on Saturday, September 25th, 1999
for a variety of activities, contests, and displays.
4. The City's electrical service as needed for the lighting of booths, sound system,
and contests.
5. That request be made by ~he Arroyo Grande Police Department to the State of
California Department of Transportation for permission to close a portion of
Branch Street, also known as Highway 227, from U.S. Highway 101 to Stanley
Avenue, and the closure of entrance and exit ramps of U.S. Highway 101 at
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RESOLUTION NO. 3392 .
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Grand Avenue on September 25th, 1999 between the hours of 7:00 a.m. and
1 :00 p.m. .
6. That. the City Council authorizes closure of a portion of Branch Street, also known
as-.Highway 227, from U.S. Highway 101 to Stanley Avenue and the closure of
entrance and exit ramps of U.S. Highway 101 at Grand Avenue' upon receipt of
approval from the State Department of Transportation to said closure.
7.. That the Arroyo Grande Police Department will control traffic around tDe parade
route, and police officers will be stationed to give instructions to motorists on
detouring the parade route; and further, the Police Department will restrict traffic
on Route 227 to one lane and control traffic at the freeway ramps from 9:30 a.m.
to 12:00 noon on Saturday, September 25, 1999.
BE IT FURTHER RESOLVED, that the following streets shall be closed for the Harvest
Festival parade on the morning of Saturday, September 25th, 1999": beginning at
Grand Avenue and Brisco Road and east to the corner of East Branch and Mason
Streets; and Halcyon Road from EI Camino Real to Fair Oaks Avenue at 7:00 a.m. to
1 :00 p.m.
BE IT FURTHER RESOLVED, that the organizers of the Harvest Festival will adhere
to certain requirements and conditions set forth by the Public Works, Police, Parks
and Recreation, and Building and Fire Departments regarding cleanup and traffic .
control and all other applicable conditions of a Temporary Use Permit to be issued
by the City with the above findings and subject to the conditions as set forth in
Exhibit "A", attached hereto and incorporated herein by this reference.
On motion by Council Member Tolley, seconded by Council Member Runels, and by
the following roll call vote, to wit:
AYES: Council Members TolJey,Runels, Dickens, Ferrara, and Mayor Lady
NOES: None ." '.,
ABSENT: None
the foregoing Resolution was passed and adopted this 24th day of August, 1999.
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RESOLUTION NO. 3392 >
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MICHAEL A. LADY,MA R
ATTEST:
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KELLY WE MO E, DIRECTOR OF ADMINISTRATIVE SERVICESI
DEPUTY CITY CLERK
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APPROVED AS TO CONTENT:
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ROBERT L. HUNT, CITY MANAGER
APPROVED AS TO FORM:
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EXHIBIT "A"
CONDITIONS OF APPROVAL
TEMPORARY USE PERMIT CASE NO. 99-013 .
ARROYO GRANDE V ALLEY ANNUAL HARVEST FESTIVAL
General Conditions'
1. The applicant shall ascertain and comply with all State, County and City
requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application
and plans on file in the Community Development Department.
3. The event organizers shall comply with all the conditions of City Council
Resolution No.339.2, adopted on August 24, 1999.
4. The applicant shall agree to defend at his/her sole expense any action
brought again~t the City, its agents, officers~ or employees because of
the issuance of said approval, or in the alternative, to relinquish such
approval. The applicant shall reimburse the City, its agents, officers, or
employees, for any court costs and attorney's fees which the City, its
agents, officers or employees may be required by a court .to pay as a -
result of such action. The City may, at its sole discretion, participate at
its own expense in the defense of any such action but such participation
shall not relieve applicant of his/her obligations under this condition.
Parks and Recreation Department Conditions
5. The Harvest Festival Committee is to contact the Parks and Recreation
Department no later than September 17th regarding the number and.
location of trash receptacles to be placed in the downtown area.
6. The Harvest Festival Committee is responsible for disposal of its garbage
into large trash containers.
7. The Harvest Festival Committee is. responsible for providing trash can
liners for all trash containers.
8. The Harvest Festival Committee is responsible for providing additional
restroom supplies for the festival. . Should the City provide these
supplies, the Harvest Festival Committee will reimburse the City for the
cost of- these supplies.
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Public Works Department Conditions
8. Restroom facilities, barricades, signing and detour routes shall be
provided by applicant.
9. The event organizers shall place an advertisement in the September 22,
1 999 edition of the FiVe Cities Times-Press Recorder advising residents
of street closures.
10. The event organizers shall provide a $1,000,000 personal liability
insurance policy naming the City as additional insured. Proof of
insurance shall be submitted to the Director of Administrative Services.
ten (10) days before the event.
11. The event organizers shall contact the Public Works Department 72
hours prior to the event to check on the status of street
maintenance/construction activities. The Public Works Department may
require the event organizers to provide temporary construction (orange
plastic) fencing around areas designated as potentially hazardous.
Building and Fire Department Conditions
12. All food booths (cooking) must comply witl:l the Fire Department
guidelines. .
13. All electrical must be inspected by the Building and life Safety Division,
prior to the event opening.
14. Emergency access must be maintained to the satisfaction of the Director
of Building and Fire.
15. The use of generators must be reviewed and approved by the. Director
.of Building and Fire.
Police Department Conditions
16. The Police Department shall obtain the necessary permit from Caltrans
to close a portion of Branch Street, also known as Highway 227, from
U.S. Highway 101 to Stanley Avenue and the entrance and exit ramps
of U.S. Highway .101 at Grand Avenue.
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RESOLUTION NO. 3392
OFFICIAL CERTIFICATION
I, KELL Y WETMORE, Director of Administrative Services/Deputy City Clerk of
the City of Arroyo Grande, County of San Luis Obispo, State of California, do
hereby certify under penalty of perjury, that Resolution No. 3392 is a true, full,
and. correct copy of said Resolution passed and adopted at a regular meeting of
the City Council of the City of Arro'to Grande on the 24th day of August, 1999.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 26th
day of August, 1999.
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