CC 2015-08-25_08c Resolution_Establish Job DescriptionsMEMORANDUM
TO: CITY COUNCIL
FROM: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
SUBJECT: CONSIDERATION OF A RESOLUTION ESTABLISHING JOB
DESCRIPTIONS AND SALARY RANGES FOR INFORMATION
TECHNOLOGY SPECIALIST AND PUBLIC WORKS SUPERVISOR
POSITIONS
DATE: AUGUST 25, 2015
RECOMMENDATION:
It is recommended the City Council adopt the attached Resolution establishing job
descriptions and salary ranges for the following positions: Information Technology
Specialist and Public Works Supervisor.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The recommended salary ranges were included in the development of the FY 2015-17
Biennial Budget.
BACKGROUND:
The City's current salary and classification system strives to accomplish the following
goals:
• Ensure that the City has the ability to attract and retain well-qualified personnel
for all job classifications;
• Ensure that the City's compensation practices are competitive with those of
comparable employers;
• Provide defensibility to City salary ranges based on the pay practices of similar
employers; and
• Ensure pay consistency and equity among related classes based on the duties
and responsibilities assumed.
As part of the FY 2015-17 Biennial Budget, Council approved funding for three new
positions and the reclassification of two Public Works supervisory positions. Council
previously addressed several of these positions on July 28, 2015; however, the
Information Technology Specialist and the Public Works Supervisor positions were not
included at that time.
ANALYSIS OF ISSUES:
The proposed job descriptions and salary ranges implement the Council direction
regarding the creation of a new Information Technology Specialist position. In addition,
the job description for the Public Works Supervisor has been updated to reflect the
Item 8.c. - Page 1
CITY COUNCIL
CONSIDERATION OF A RESOLUTION ESTABLISHING JOB DESCRIPTIONS AND
SALARY RANGES FOR INFORMATION TECHNOLOGY SPECIALIST AND PUBLIC
WORKS SUPERVISOR POSITIONS
AUGUST 25, 2015
PAGE2
current duties, requirements and skills necessary for the position as well as the
appropriate salary range classification.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
1. Approve staff recommendations;
2. Do not approve staff recommendations; or
3. Provide direction to staff.
ADVANTAGES:
The City will have job descriptions for all approved positions that reflect the job duties
and assignments needed throughout the City.
DISADVANTAGES:
Additional costs will be incurred to implement this recommendation; however, these
have been accommodated in the current fiscal year budget.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, August 20, 2015. The
Agenda and report were posted on the City's website on August, 21, 2015. No public
comments were received.
Item 8.c. - Page 2
RESOLUTION NO. ---
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING" JOB
DESCRIPTIONS AND SALARY RANGES FOR THE
POSITIONS OF INFORMATION TECHNOLOGY
SPECIALIST AND PUBLIC WORKS SUPERVISOR
WHEREAS, an evaluation of the needs of the organization resulted in a
recommendation to create several new job classifications·; and
WHEREAS, an evaluation of the job descriptions for the existing Public Works
Supervisor position resulted in significant modifications of essential functions; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish an Information Technology Specialist position with a job
description incorporated hereto ·as Exhibit "A"; and ·
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a Public Works Supervisor position with a job description
incorp_orated hereto as Exhibit "B"; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
int~rest of the City to establish a salary range for the positions of Information
Technology Specialist, which will be placed ·on the full-time-SEIU salary schedule; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a salary range for the position of Public Works
Supervisor, which will be placed on the full-time management salary schedule.
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby establish the positions of Information Technology Specialist and
Public Works Supervisor, to perform the duties and responsibilities set forth in the job
descriptions so attached as Exhibit "A" and Exhibit "B". The positions shall receive the
rates of pay as follows:
POSITION: Information Technology Specialist
Range SEIU 38
$5, 138 -$6,246/month
Item 8.c. - Page 3
RESOLUTION NO.
PAGE2
POSITION: Public Works Supervisor
Range Management 43
$5,937 -$7,219/month
BE IT FURTHER RESOLVED that this Resolution shall become effective as of August
28, 2015.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this 25th day of August, 2015.
Item 8.c. - Page 4
RESOLUTION NO.
PAGE3
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
DIANNE THOMPSON, CITY MANAGER
APPROVED AS TO FORM:
HEATHER WHITHAM, CITY ATTORNEY
Item 8.c. - Page 5
EXHIBIT A
CITY OF ARROYO GRANDE
INFORMATION TECHNOLOGY SPECIALIST
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
, , ,
DEFINITION
Using the application of systems analysis techniques and procedures to perform a wide range of
professional support services related to planning, installing, and maintaining, the City's complex
information technology systems. Technical responsibility includes computer workstations, local and wide
area networks, server systems, telephone systems, software systems, and end user support. Activities
may include, but are not limited to, installation, maintenance, repair, support, training, troubleshooting, IT
equipment procurement, and other related duties as required.
SUPERVISION RECEIVED AND EXERCISED
Receives general supervision from the Information Technology Manager.
May exercise direct supervision over assigned technical staff as required ..
ESSENTIAL FUNCTION STATEMENTS -Essential responsibilities and duties may include, but are not
limited to, the following:
1. Troubleshoot problems related to all local and wide area network systems, servers, firewalls,
computer workstations, operating and system software, and data communications equipment.
2. Assist in projects assigned including equipment moves, change in departmental software or
hardware, network systems and/or operating systems changes; coordinate or establish
schedules, standards, and goals between various departmental and outside contacts.
3. Recommend and coordinate the procurement, acquisition and support of computer hardware,
software, voice and data communication systems and network security appliances.
4. Install c:;omputer work stations, servers, printers and peripherals, maintain records and logs.
5. Install, configure, and troubleshoot commodity (off the shelf) software products.
6. Provide technical support for Internet and Intranet applications.
7. Respond to computer disruptions and failures.
8. Schedule vendor maintenance and repair activities.
9. . Perform software reloads and upgrades for desktop computer systems.
10. Perform system backups and restores on workstations and servers for Windows platforms.
11. · Provide user support to internal and external-users regarding operational, system, equipment and
software questions and problems, implement system-wide security measures, perform
preliminary diagnosis of hardware problems.
12. Provide support for strategic systems such as public safety, financial management, geographic
information systems (GIS) and document management and provide technical assistance to users.
Item 8.c. - Page 6
CITY OF ARROYO GRANDE
Information Technology Specialist (Continued)
Page2
Essential Functions (Continued):
· 13. Attend training classes and meetings as required.
14. Respond and perform assigned duties in the event of a City declared emergency.
15. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Principles and operations of management information systems and peripheral equipment
(computers, networks, firewalls, phones, internet, software and hardware applications, printers,
data cabling).
• Technology support needs for strategic local government applications such as GIS,
financial management, public safety, and document management.
• Network switching systems, protocols, installation and maintenance practices and procedures.
• Wireless infrastructure protocols and associated access control technologies.
• Electronic document imaging.
• Microsoft Active Directory protocols, maintenance practices and procedures.
• Microsoft Windows Server configuration and managem'ent.
• Microsoft Windows workstation configuration and management.
• Microsoft Exchange configuration and management.
• Microsoft Outlook configuration and management.
• VMware configuration and management.
• Voice over IP (VoIP) phone systems.
• Microsoft Office product suite.
Ability to:
• Install, configure, troubleshoot and operate various computer equipment, peripherals and
standard office equipment, including but not limited to desktop computers, servers, routers,
switches, telephone equipment and accessories, mobile office computing, mobile data computers
(in-car), and wireless access devices.
• Develop and implement procedures for effective installation and maintenance of networked
applications and equipment.
• Assist users in determining computerized information system needs.
• Organize, prioritize, and coordinate workload activities.
• Use initiative and sound independent judgment within established guidelines.
• Maintaii:i accurate logs and records.
• Troubleshoot network devices and computer hardware and software to resolve problems.
• Communicate effectively both verbally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of the
work.
• Work effectively in an environment that includes pressure to meet time sensitive deadlines and critical
review of work product.
• Support and follow department policies, goals, and guiding principles.
• Work occasional evening and weekend hours.
EXPERIENCE AND TRAINING GUIDELINES
Any cqmbination of education and experience that would likely provide the required knowledge and
abilities is qualifying. A typical way to obtain the knowledge and abilities would be:
Item 8.c. - Page 7
CITY OF ARROYO GRANDE
Information Technology Specialist (Continued)
Pagel
Education:
Equivalent to a bachelor's degree from an accredited college or university in computer science,
information technology, or a related field. Related experience above the minimum experience required
may be substituted for the required education.
Experience:
Three years of increasingly responsible experience in information systems and network administration
including: Microsoft operating systems and applications; computer hardware and software operations,
maintenance and troubleshooting; network hardware (i.e. switches, routers, firewalls); computer
networking topologies and protocols including LAN/WAN and TCP/IP; wireless communications;
computer and network security practices; database management; telecommunications systems; Storage
Area Networks; systems infrastructure (i.e. Active Directory, DNS, DHCP); Virtualization technology to
be able to support virtual environments. Experience with VMware, ShoreTel phone systems, Juniper
hardware,,and_ Document imaging (i.e. Laserfiche) highly preferred.
Licenses/Certificates:
Possession of a valid California Class C driver's license will be required at the time of appointment and
must be maintained throughout employment. ·
Microsoft Certified Engineer (MSCE) or VMware Certified Professional (VCP) is desirable.
WORKING CONDITIONS
Environmental Conditions:
Office environment; exposure to computer screens; outside travel between City department locations;
may occasionally have to work outside or under buildings; exposure to noise and dust.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for sitting for
prolonged periods of time; extensive use of computer keyboard; visual acuity to read computer screens;
occasional bending, stooping, reaching, and lifting of up to 50 pounds.
Item 8.c. - Page 8
PUBLIC WORKS Sl,JPERVISOR
EXHIBIT B
CITY OF ARROYO GRANDE
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To oversee, plan, prioritize, assign, supervise, coordinate, review and participate in the work of staff
responsible for performing a wide variety of parks, landscaping, urban forest, facility, street, sidewalk
and storm system maintenance activities within the Streets, Landscaping, and Building Maintenance
Divisions of the Public Works Department; to perform the more complex tasks of the work unit; and to
perform a variety of duties relative to assigned area of responsibility.
SUPERVISION RECEIVED AND EXERCISED
Rece.ives general direction fro'm, the Director of Public Works within a framework of legal
requirements, policies and established organizational values and processes with independence of
action to meet changing operational conditions.
Exercises direct supervision over all levels of staff assigned to the Streets, Landscaping and
Building Maintenance Divisions.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS -Essential and other important responsibilities
and duties may include, but are not limited to, the following:
Essential Functions:
1. Prepare and administer assigned program budget; submit budget recommendations; monitor
expenditures.
2. Prepare analytical and statistical reports on operations and activities.
3. Direct, coordinate and review the work plan for maintenance and repair of assigned park, urban
forest, buildings and facilities; assign work activities and projects; monitor work flow; inspect job
sites daily. for work progress.
4. Create and implement goals and objectives; implement approved policies and procedures.
5. Prepare and present staff reports for City Council, Parks and Recreation Commission and other
Bo~rds and Advisory Committees as necessary.
6. Plan, prioritize, assign, supervise, review and participate in the work of staff responsible for
performing a wide variety of maintenance activities within the Streets, Building Maintenance
and Landscaping Divisions.
7. Establish schedules and methods for providing maintenance services; identify resource needs;
review needs with appropriate staff; allocate resources accordingly.
8. Identify opportunities for improving service delivery methods and procedures; identify resource
needs; review with appropriate management staff; implement improvements.
9. · Develop policies and procedures; monitor work activities to ensure compliance with established
policies and procedures; make changes and improvements to existing standards and
procedures.
Item 8.c. - Page 9
CITY OF ARROYO GRANDE
Public Works Supervisor (Continued)
Page2
Essential Functions: (Continued)
10. Supervise and evaluate the performance of assigned personnel; provide or coordinate employee
training and conduct annual performance review of personnel assigned to the Streets,
Landscaping and Building Maintenance Divisions.
11. Provide or coordinate staff training; work with employees to correct performance deficiencies; prepare
and recommend disciplinary actions for work performance deficiencies of assigned employees.
12. Perform, the more technical and complex tasks of the work unit including coordinating
department work activities with other departments and outside agencies.
13. Prepare daily reports detailing daily production and work activities performed; track materials
·used in activities and equipment needed to perform duties; prepare monthly, annual reports
for all phases of streets, landscaping and building maintenance operations.
14. Identify potential safety problems and promote and implement safety procedures and training;
conduct routine safety inspections of work areas and procedures.
15. Authorize purchases for operational materials; ensure equipment is purchased in
compliance within established guidelines.
16. Respond to customer complaints and requests for maintenance services related services;
discuss service requests with the public in the field and resolve problems.
17. Inspect the work of contractors involved in the installation of capital improvement projects;
review plans and resolve problems. ,
18. Direct, coordinate and review the work plan for maintenance and repair of streets, gutters,
sidewalks, storm drains, bridges, signs, striping and other assigned city infrastructure.
19. Conduct routine inspections of work sites for vandalism and graffiti; take corrective action to ensure
timely abatement activities occur.
20. Oversee, coordinate and participate in a variety of maintenance activities including landscaping,
general grounds clean up, building maintenance, garbage and waste collection, pruning and tree
care, the installation and repair of irrigation systems; and concrete work and basic carpentry work
as required.
21. Estimate time, materials and equipment· required for jobs assigned; requisition materials as
required.
22. Coordinate facility set-up for special events, training classes and programs.
23. Respond to emergency situations during off-hours, as required.
24. Work closely with regulatory agencies to ensure compliance with Federal and State laws and
regulations pertaining to water, sanitary sewer, stormwater, . air quality and other related
environmental compliance matters.
25. Serve as the City's liaison to community groups and organizations such as the Arroyo Grande
Tree Guild, Arroyo Grande in Bloom, and the Elm Street Dog Part Association.
Item 8.c. - Page 10
CITY OF ARROYO GRANDE
Public Works Supervisor (Continued)
Page3
Essential Functions: (Continued)
26. Attend meetings and training as required.
27. Respond and perform assigned duties in the event of a City declared emergency.
28. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
Traffic signal operation and maintenance.
All forms of road and concrete construction.
Storm drain systems/NPDES.
Environmental laws and procedures.
Creek maintenance.
Methods, tools, material and techniques used in maintenance and construction.
Methods and techniques of evaluating and assessing maintenance programs.
Supervision, training and performance evaluations.
Principles of budget preparation and administration.
Use of office equipment.
Occupational hazards and standard safety practices pertinent to Federal, State and local regulations.
Operational characteristics, services and activities of a parks, facility and building maintenance program.
Principles and procedures of purchasing.
Operational characteristics of maintenance equipment and tools.
Methods and techniques of insecticide and herbicide applications.
Pertinent Federal, State and local laws, codes and regulations.
Common urban forestry practices.
Building maintenance procedures.
Ability to:
Oversee an effective streets maintenance program in assigned area.
Develop and implement annual street, concrete, tree trimming and striping maintenance programs.
Coordinate landscaping and park maintenance programs.
Coordinate plant and irrigation design an9 installation.
Coordinate building maintenance activities.
Supervise, organize and review the work of lower level staff.
Select, supervise, train and evaluate staff.
Analyze work situations and determine a course of action.
Manage contracts for service.
Coordinate work order and work management systems.
Prepare work schedules to assign resources in the most cost effective manner.
Operate a variety of maintenance vehicles and equipment in a safe and effective manner.
Read and interpret construction plans and drawings.
Respond to requests and inquiries from the general public.
Interpret and explain City policies and procedures.
Participate in the preparation and administration of the assigned program budget.
Prepare clear and concise reports.
Operate office equipment.
Communicate clearly and concisely, both orally and in writing.
Establish and maintain effective working relationships with those contacted in the course of work.
Maintain effective audio-visual discrimination and perception needed for making observations,
communicating with others, reading, writing and operating assigned equipment.
Maintain physical condition appropriate to the performance of assigned duties and responsibilities.
Item 8.c. - Page 11
CITY OF ARROYO GRANDE
Public Works Supervisor (Continued)
Page4
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is
qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Six years of increasingly responsible maintenance experience.
Training:
Equivalent to the completion of the twelfth grade supplemented by college level course work in
construction management.
License or Certificate:
Possession of a California driver's license at the time of appointment and must be maintained throughout
employment.
Possession of, or ability to obtain within one year, an(appropriate valid Qualified Applicator's certificate as
required by assigned position. -
Possession of, or ability to obtain within one year, an appropriate valid Hazardous Materials Emergency
Responder Certification.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; may travel from site to site; exposure to computer screens; noise, dust,
grease, smoke, fumes, gases; electrical energy, radiant energy; potentially hazardous chemicals; moving
objects/vehicles; work in or with water; work around heavy construction equipment.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing or sitting for prolonged periods of time; heavy, moderate or light lifting and carrying; pulling,
pushing, reaching; operating motorized equipment and vehicles.
Item 8.c. - Page 12