CC 2015-08-25_08i Resolution_Declaring Surplus PropertyMEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, DIRECTOR OF PUBLIC WORK~
SUBJECT: CONSIDERATION TO DECLARE SURPLUS PROPERTY
DATE: AUGUST 25, 2015
RECOMMENDTION:
It is recommended the Council adopt a Resolution declaring various furniture and
equipment as surplus property and authorizing its sale or disposal.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Upon the sale of various surplus furniture and equipment, the City could realize a small
amount of revenue estimated at $1,000. Additionally, a minor amount of staff time will
be necessary to assist with processing the necessary documentation to sell the surplus
property through an auction house.
BACKGROUND:
Furniture and equipment that is no longer being used by City staff has accumulated at
the City's Corporation Yard. A substantial amount of these surplus items resulted from
the furniture replacement purchase at the Police Station.
ANALYSIS OF ISSUES:
The furniture and equipment listed in the attached Resolution is no longer useful to City
staff. The furniture and equipment is old, archaic, broken and/or no longer of any value
to our operation. The volume of furniture and equipment is taking up useful space and
losing any value that it still retains. Periodically staff recommends that the City Council
declare unused furniture and equipment as "surplus" allowing staff to dispose of the
items through approved processes outlined in the City's Procurement Policy. Sale of
the surplus furniture and equipment may generate a minor amount of revenue.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Adopt the Resolution declaring the list of furniture and equipment as surplus
property and authorize its sale or disposal;
Do not adopt the Resolution; or
Provide direction to staff.
Item 8.i. - Page 1
CITY COUNCIL
CONSIDERATION TO DECLARE SURPLUS PROPERTY
AUGUST 25, 2015
PAGE2
ADVANTAGES:
The City could realize some minor revenue of up to $1,000 and the disposition of the
surplus property would remove the furniture and equipment from the Corporation Yard.
DISADVANTAGES:
No disadvantages are apparent.
ENVIRONMENTAL REVIEW:
No environmental review is required for this action.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, August 20, 2015. The
Agenda and staff report were posted on the City's website on Friday, August 21, 2015.
No public comments were received.
Item 8.i. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE DECLARING UNUSED
FURNITURE AND EQUIPMENT AS SURPLUS PROPERTY
AND AUTHORIZING ITS SALE OR DISPOSAL
WHEREAS, the City of Arroyo Grande ("City") owns a variety of furniture and equipment
that is no longer used or needed; and
WHEREAS, these items can be classified as surplus property and made available for
sale to private parties or disposed of.
NOW THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does declare as surplus property the furniture and equipment described in
Exhibit A attached hereto and incorporated herein by this reference, and authorizes staff
to sell/dispose of said surplus property in compliance with authorized disposition
procedures.
On motion of Council Member , seconded by Council Member ____ ,
and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this __ day of August, 2015.
Item 8.i. - Page 3
RESOLUTION NO.
PAGE2
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
DIANNE THOMPSON, CITY MANAGER
APPROVED AS TO FORM:
HEATHER WHITHAM, CITY ATTORNEY
Item 8.i. - Page 4
EXHIBIT A
SURPLUS VEHICLE AVAILABLE FOR DISPOSITION
Item# Description Make Model
2 Black Safes First Alert N/A
25 Office Chairs N/A N/A
7 Folding Tables Fort Smith N/A
6 Black Storage Racks N/A N/A
1 Black TV Stand with Cabinet Bretford N/A
1 Brown Stand N/A N/A
10 Storage Cabinets Tennsco N/A
5 Wood Desks (Large & Small) N/A N/A
1 Small Wood Computer Desk N/A N/A
1 Small Locking File Cabinet Pendaflexer N/A
1 Display Case N/A N/A
4 Pin Boards N/A N/A
1 Grey Locking Cabinet N/A N/A
1 Grey 2-Drawer Cabinet N/A N/A
5 Hon Drawer Cabinets N/A N/A
4 Drawer Cabinets N/A N/A
1 White Stand (10-feet) N/A N/A
3 Small Safe Cabinets N/A N/A
1 Red Rack Storage N/A N/A
1 Motor Stand Hein Werner N/A
1 Roller Stand Lincoln 93765
1 Transmission Jack Jet TU-1760
1 Blackhawk Porto-Power Blackhawk N/A
1 Paper Shredder Cummin 576 N/A
1 Patton Heater Patton N/A
1 Honeywell Heater Honeywell N/A
1 25' Sea Cargo Container N/N N/A
1 Color Printer Hewlett Packard HP4700
4 City Council Chairs N/A N/A
2 Orange Office Chairs N/A N/A
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