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CC 2015-08-25_10a Temp Closure_Hwy 101 at Brisco Road RampsMEMORANDUM TO: CITY COUNCIL FROM: TERESA MCCLISH, DIRECTOR OF COMMUNITY DEVELOPMENT -MATT HORN, CITY ENGINEER --SUBJECT: CONSIDERATION OF TEMPORARY CLOSURE OF THE HIGHWAY 101 AT BRISCO ROAD RAMPS DATE: SEPTEMBER 08, 2015 RECOMMENDATION: It is recommended the City Council: 1) Receive update on the planning status of the temporary closure of-the Highway 101 at Brisco Road ramps; 2) Approve the closure plan for the Highway 101 at Brisco Road ramps; and 3) Authorize the City Manager to award the closure plan construction work up to $75,000. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: As of August 31, 2015, the project budget for design and study was $174,308.37; with $70,674.97 committed for consultant services, leaving $103,633.40 to fund the ramp closures. In addition, there is $1,570,000 budgeted for construction of the interchange. Continued dedication of staff resources will also be required. Consultant services are funded from the Transportation Facilities Development Impact Fee Fund. The project costs are estimated as follows: Approximate Closure Cost Estimate Public_ Notification Changeable Message Signs -Notification $ 4,500 Press Release $ - Permitting Traffic Handling Plan $ 10,000 Encroachment Permit $500 Analysis Traffic Data $ 25,000 Traffic Analysis $ 15,000 Closure Traffic Handling Implementation $ 45,000 ,$ 100,000 This wprk effort is directly related to the Critical Needs Action Plan as it relates to the design and approval of the Brisco Road Interchange Project. Item 10.a. - Page 1 CITY COUNCIL CONSIDERATION OF TEMPORARY CLOSURE OF THE HIGHWAY 101 AT BRISCO ROAD RAMPS SEPTEMBER 08, 2015 PAGE2 BACKGROUND: The Brisco Road-Halcyon Road/U.S. 101 Interchange project has been underway since the late 1990s. Currently the project is in the Project Approval and Environmental Determination (PA&ED) phase with three project alternatives under review: Alternative 1, Alternative 4C Roundabout (RAB), and no-build or do nothing. Design exception fact sheets for Alternative 1 and 4C RAB were provided to Caltrans on July 4, 2015, and August 3, 2015, respectively. On June 23, 2015, City Council provided direction to staff to close the U.S. 101 on and off ramps at Brisco Road in order to simulate the post project condition of Alternative 1 if implemented. ANALYSIS OF ISSUES: Based on City Council direction, on July 14, 2015, staff obtained consultant services to prepare a traffic handling plan and encroachment permit package. This encroachment permit package was submitted to Caltrans on August 5, 2015 and identified the closure start period beginning on September 21, 2015, and ending on November 30, 2015. On August 27, 2015, Caltrans responded to the encroachment permit package with portions of the project's conditions and plan comments that included: • Complete traffic signal improvements at West Branch Street and Brisco Road. • Delay City's proposed roadway paving work of Brisco Road until test closure is complete. Caltrans' also warned the City to expect heavy traffic and delay at the intersection of West Branch Street and Grand Avenue. In order to move the project forward, staff is proposing to request relief from these project conditions. If compliance is required, additional project cost and delay will be incurred. The actual closure period will be based upon completion of the encroachment permit process, obtaining a contractor to complete the road closure, and obtaining consultant services to complete traffic counts. While beginning the closure period on September 21, 2015, is an ambitious goal based on permitting timeframes and service acquisitions periods, staff is optimistic that this goal is obtainable. Staff reviewed the temporary closure plan with the Brisco Interchange Consultants and on-call Traffic Engineers. Based on input provided, the locations for traffic counts have been identified. The locations are generally described below and shown graphically in Attachment 1 . 1. Grand Avenue at Highway 101 Southbound 2. Grand Avenue at Highway 101 Northbound 3. Grand Avenue at West Branch Street 4. West Branch Street at Traffic Way 5. Traffic Way at Fair Oaks Avenue 6. Traffic Way at Highway 101 Item 10.a. - Page 2 CITY COUNCIL CONSIDERATION OF TEMPORARY CLOSURE OF THE HIGHWAY 101 AT BRISCO ROAD RAMPS SEPTEMBER 08, 2015 PAGE3 7. Oak Park Boulevard at West Branch Street 8. Oak Park Boulevard at El Camino Real 9. West Branch Street at Camino Mercado 10. West Branch Street at Town Center Drive 11. West Branch Street at Rancho Parkway 12. West Branch at Brisco Road 13. Brisco Road at Highway 101 Northbound 1-4. Brisco Road at El Camino Real ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Direct staff to prepare a work plan for the temporary ramp closure; • Do not direct staff to prepare a work plan for the temporary ramp closure; • Provide other direction to staff. ADVANTAGES: Ramp closure will provide additional traffic data that will be useful in the analysis of post project conditions if Alternative 1 of the Brisco Interchange Project is selected and constructed. DISADVANTAGES: Costs of the closure may be extensive. The impact in the project report timeline is unknown. The closure may also cause traffic confusion and impacts to other streets until drivers become accustom to revised routes. ENVIRONMENTAL REVIEW: Since this work is completed within Caltrans right-of-way, Caltrans will complete the necessary environmental review. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, September 3, 2015. The Agenda and staff report were posted on the City's website on Friday, September 4, 2015. ATTACHMENT: 1. Traffic Count Locations 2. Closure Plan Item 10.a. - Page 3 Before and During Closure Count Locations • 7·Days • Directional • Vehicle Classifications Before and During Closure Count locations • Weekd ay during Daily Counts -AM Peak (7-9AM) -Mid-Day (2-4PM) -PM Peak (4-6PM) Before Closure Count locations Only -7-Days ATTACHMENT 1 Item 10.a. - Page 4 Item 10.a. - Page 5 ATTACHMENT 2 Item 10.a. - Page 6 Item 10.a. - Page 7 Item 10.a. - Page 8 Item 10.a. - Page 9 THIS PAGE INTENTIONALLY LEFT BLANK Item 10.a. - Page 10