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CC 2015-10-13_08i Agreement_E Cherry Specific Plan EIRMEMORANDUM TO: CITY COUNCIL FROM: TERESA MCCLISH, DIRECTOR OF COMMUNITY DEVELOPMENT SUBJECT: CONSIDERATION OF PROPOSED CONSULTANT SERVICES AGREEMENT WITH AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC. FOR PREPARATION OF THE EAST CHERRY AVENUE SPECIFIC PLAN ENVIRONMENTAL IMPACT REPORT DATE: OCTOBER 13, 2015 RECOMMENDATION: It is recommended the City Council: 1) approve an agreement with Amee Foster Wheeler Environmental & Infrastructure, Inc. ("Amee") for preparation of an Environmental Impact Report (EIR) for the East Cherry Avenue Specific Plan (ECSP), and 2) authorize the City Manager to enter into a Reimbursement Agreement with the applicant. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The City's rules and procedures for the California Environmental Quality Act ("CEQA") process provide that the costs associated with the preparation, printing and distribution of EIRs for private projects shall be borne by the applicant. The proposed cost to prepare the EIR for the ECSP project is $98, 109. The City will enter into a reimbursement agreement with the applicant pending Council approval of the consultant services agreement. There will be a small commitment of staff time necessary to manage the agreement. BACKGROUND: The ECSP project includes a 15-acre site encompassing five (5) parcels under three (3) ownerships, generally bounded by East Cherry Avenue on the north, Traffic Way on the west, and the extended alignment of Pacific Coast Railway Place on the east (see location map below). The project includes a Specific Plan, General Plan Amendment, Development Code Amendment, Vesting Tentative Tract Map and Conditional Use Permit. While the first three entitlements would address the entire 15-acre site, the Vesting Tentative Tract Map would only address the central portion of the site encompassing 11.74 acres (Subarea 2), and the Conditional Use Permit would address the eastern portion of the site (Subarea 3). There are currently no plans for the property located to the west that fronts Traffic Way (Subarea 3). The primary purpose of combining these properties into a Specific Plan is to coordinate infrastructure needs. Item 8.i. - Page 1 CITY COUNCIL OCTOBER 13, 2015 CONSIDERATION OF .PROPOSED CONSULTANT SERVICES AGREEMENT WITH AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC. FOR THE PREPARATION OF THE EAST CHERRY AVENUE SPECIFIC PLAN EIR PAGE2 The City Council considered conceptual plans for the ECSP project on July 8, 2014, November 25, 2014 and February 24, 2015. Although no decisions were made, the general consensus of Council was favorable for pursuing the project. Project Location: On August 7, 2015 staff prepared and released a Request for Proposal (RFP) for the preparation of the ECSP EIR. Amee was subsequently selected among six (6) responsive proposals by a selection committee comprised of City staff and the City's planning consultant for the project. Exhibit "A" to the attached Agreement includes the scope of work, budget and timeline. It is anticipated that the EIR will be completed in spring/summer 2016. ANALYSIS OF ISSUES: An Initial Study was prepared that defines the scope of services required in the preparation of the EIR for the ECSP project. Pursuant to Section 15064 of the CEQA Guidelines, the project involves the conversion of approximately fourteen ( 14) acres of agricultural land, which is considered a significant and unavoidable environmental impact. The key issues that will be examined in the EIR include: • Aesthetics • Agricultural Resources • Air Quality • Biological Resources • Greenhouse Gas Emissions • Hazards and Hazardous Materials • Hydrology and Water Quality Item 8.i. - Page 2 CITY COUNCIL OCTOBER 13, 2015 CONSIDERATION OF PROPOSED CONSUL TANT SERVICES AGREEMENT WITH AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC. FOR THE PREPARATION OF THE EAST CHERRY AVENUE SPECIFIC PLAN EIR PAGE3 • Land Use/Planning • Noise • Recreation • Traffic and Circulation • Utilities and Service Systems (water supply only) Issues determined to be less than significant with prescribed mitigation provided in the Initial Study include Cultural Resources, Geology and Soils and Schools. Regarding Traffic and Circulation, the City will enter into a separate agreement to prepare a traffic report, which Amee will incorporate into the EIR. Similarly, a separate agreement will be issued to study Biological Resources, which will also be incorporated into the overall EIR format. A Notice of Preparation has been prepared and is included as Attachment 1. ALTERNATIVES: The following alternatives are presented for City Council consideration: 1. Approve the agreement as recommended; 2. Modify the proposed agreement; 3. Deny the proposed agreement ;or 4. Provide direction to staff. ADVANTAGES: Approving the EIR consultant services agreement with Amee will allow the ECSP project to move forward in a timely manner. The costs associated with preparing, printing and distributing the_ EIR will be paid by the applicant. DISADVANTAGES: There will be staff time necessary to manage the consultant services agreement. ENVIRONMENTAL REVIEW: None required for approving the consultant services agreement for the preparation of the EIR. PUBLIC NOTICE AND COMMENT: The Agenda for this meeting was posted in front of City Hall on Thursday, October 8, 2015. The Agenda and this staff report were posted on the City's website on Friday, October 9, 2015. No public comments were received. Attachments: 1. Consultant Services Agreement with Amee Foster Wheeler 2. Notice of Preparation (NOP) Item 8.i. - Page 3 AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT is made and effective as of 2015, between Amee Foster Wheeler Environmental & Infrastructure, Inc. ("Consultant"), and the CITY OF ARROYO GRANDE, a Municipal Corporation ("City"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on October , 2015 and shall remain and continue in effect until October , 2017, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and comply with all terms and provisions set forth in Exhibit "A", attached hereto and incorporated herein by this reference. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. AGREEMENT ADMINISTRATION City's Community Development Director shall represent City in all matters pertaining to the administration of this Agreement. Rita Bright shall represent Consultant in all matters pertaining to the administration of this Agreement. 5. PAYMENT The City agrees to pay the Consultant in accordance with the payment rates and terms set forth in Exhibit "B", attached hereto and incorporated herein by this reference. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. Page 1 ATTACHMENT 1 Item 8.i. - Page 4 (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5. 7. TERMINATION ON OCCURRENCE OF STATED EVENTS This Agreement shall terminate automatically on the occurrence of any of the following events: (a) Bankruptcy or insolvency of any party; (b) Sale of Consultant's business; or (c) Assignment of this Agreement by Consultant without the consent of City. (d) End of the Agreement term specified in Section 1. 8. DEFAULT OF CONSUL TANT ' (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for' cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is in default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. LAWS TO BE OBSERVED. Consultant shall: (a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this Agreement; (b) Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any materials used in Consultant's Page 2 Item 8.i. - Page 5 performance under this Agreement, or the conduct of the services under this Agreement; (c) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above; (d) Immediately report to the City's Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement. (e) The City, and its officers, agents and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 10. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared in the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 11. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and Page 3 Item 8.i. - Page 6 all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subcontractors or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees),. where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 12. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit "C" attached hereto and incorporated herein as though set forth in full. 13. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City. Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. Page4 Item 8.i. - Page 7 (b) No employee benefits shall be available to Consultant in connection with performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 14. UNDUEINFLUENCE Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City of Arroyo Grande in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement. 16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be considered confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents, or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to Page 5 Item 8.i. - Page 8 any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. .However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (c) Consultant covenants that neither he/she nor any officer or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an office, employee, agent, or subcontractor. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Consultant and/or its subcontractors shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement. 17. NOTICES Any notice which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To City: To Consultant: City of Arroyo Grande Teresa McClish 300 E. Branch Street Arroyo Grande, CA 93420 Amee Foster Wheeler Rita Bright 104 West Anapamu Street, Suite 204A Santa Barbara, CA 93101 Page 6 Item 8.i. - Page 9 18. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of the City. 19. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. TIME City and Consultant agree that time is of the essence in this Agreement. 22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL Consultant is bound by the contents of the City's Request for Proposal, Exhibit "D", attached hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit "E", attached hereto and incorporated herein by this reference. In the event of conflict, the requirements of City's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals. 23. CONSTRUCTION The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate. 24. AMENDMENTS Page 7 Item 8.i. - Page 10 Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement. 25. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. Page 8 Item 8.i. - Page 11 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF ARROYO GRANDE By: __________ _ Jim Hill, Mayor Attest: Kitty Norton, Deputy City Clerk Approved As To Form: Heather Whitham , City Attorney CONSULTANT By: ___________ _ Its: ------------ (Title) Page 9 Item 8.i. - Page 12 EXHIBIT A SCOPE OF WORK Page 10 Item 8.i. - Page 13 2. Consultant Scope of Work General Requirements The EIR shall meet all of the requirements set forth in the California Environmental Quality Act (Public Resources Code 21000 et seq.} and the State CEQA guidelines (California Code of Regulations, section 15000 et seq.}. Issues to be Analyzed in the EIR The City has prepared an Initial Study that defines the scope of services requested in the EIR for the project. The Initial Study is attached to the RFP. Based on this, the key issues that need to be examined in this EIR include: • Aesthetics • Agricultural Resources • Air Quality • Biological Resources • Greenhouse Gas Emissions (Global Climate Change) • Hazards and Hazardous Materials • Hydrology and Water Quality • Land Use/Planning • Noise • Recreation • Traffic and Circulation • Utilities and Service Systems (water supply only} In the case of Traffic and Circulation, the City will be issuing a separate contract with a transportation consultant for a traffic report to examine this issue. Those proposing on the EIR should provide a scope of work that takes this completed study and folds it into the EIR in a format consistent with the rest of the EIR document. Proposers are encouraged to coordinate closely with the City and the traffic consultant throughout the EIR process-to maximize efficiency. Since project alternatives have not yet been developed, the EIR consultant will need to work closely with the traffic consultant and City to ensure that these are examined at a level of detail consistent with the rest of the El R. Similarly, a separate contract will be issued to study Biological Resources. The biological assessment should be incorporated into the overall EIR format. Also note that several issues were determined to be less than significant with prescribed mitigation included in the Initial Study. These issues include: • Cultural Resources • Geology and Soils • Schools Prescribed mitigation for these issues should be carried forward in the Mitigation Monitoring and Reporting Program that will need to be prepared for the EIR. All other issues examined in the Initial Study were found to be less than sfgnificant, and will not need to be examined further in the EIR. Specific Considerations in the Analysis of Agricultural Impacts About 13.1 acres of the site (all of Subareas 2 and 3} are currently designated as Agriculture under the City's General Plan. Under the proposed project, these areas would be redesigned as Single Family Residential Medium Density and Mixed Use, respectively. Because these lands would be converted to urban uses, it has been presumed that impacts to agriculture would be significant, although no technical studies have been conducted to verify this conclusion in the context of the site's productivity, soil quality, water availability, and surrounding land uses. The applicant has been working with the City proactively to mitigate potential impacts to agricultural lands on the site through the purchase and preservation of offsite lands with suitable agricultural characteristics. This approach is based on E. Cherry Avenue Specific Plan EIR Request for Proposals Page 7of26 Item 8.i. - Page 14 the presumption, not yet established through the CEQA process for this project, that there is in fact a significant impact to agricultural resources. The intended mitigation land would include preservation via an agricultural easement on a 9.99-acre property at 1189 Flora Drive, as described in a City Council staff report (Staff Project Case No. 15-010) dated July 28, 2015. As noted in that staff report, it will be for the EIR analysis for the E. Cherry Avenue Project to determine whether the proposed approach to mitigation would fully mitigate potential impacts. The staff report provides the following additional details: "The Flora Drive property is 3.2 acres deficient of the 1:1 requirement for agricultural mitigation land that would otherwise be required of the 13.1 acre E. Cherry Ave. project when considering both a residential component (approximately 11.5 acres) and a cultural component proposed by the Japanese Welfare Association (approximately 1.5 acres) for that project. The 9.9-acre property is located within the City limits and zoned Agriculture and contains Class I prime farmland soils. The property would be subject to a perpetual agricultural conservation easement and additional agreements for the water rights, and would allow the existing dwelling unit to remain and a second residential unit on the property." Because existing agricultural uses on the site will be converted to urban development as a result of the project, this issue will be examined in the EIR. The analysis will first need to consider if there is a significant impact based on City thresholds and an acceptable methodology under CEQA, and if there is, to determine if the proposed mitigation approach is adequate to address such impacts. In that context, the EIR consultant is highly encouraged to use the USDA's Land Evaluation and Site Assessment (LESA) methodology (as allowed under CEQA Guidelines Appendix G) in determining potential impacts to agricultural resources. If an alternate method is proposed, the rationale for use of this method should be explained. \ If impacts are determined to be significant, the consultant shall critically evaluate the adequacy of the proposed mitigation approach in the context of City standards and CEQA requirements. Project Alternatives Prospective consultants are encouraged to use their creativity in devising appropriate EIR alternatives pursuant to requirements under the CEQA Guidelines. For costing purposes, consultants should assume there will be three project alternatives (including the required No Project Alternative), and that these will be examined at a lesser level of detail than the proposed project. Available Studies and Their Relationship to the EIR The applicant team has prepared several technical studies that are intended to be used by the EIR consultant. To the extent possible, the EIR consultant should peer review these studies and use them to form the basis of conclusions in the EIR analysis where appropriate. If, in the opinion of the EIR consultant, additional information is needed beyond what the studies include, the scope of work should reflect that, and provide the needed analysis to augment the work already prepared by the applicant. The studies are available for review at the City, and include the following: • History of the Arroyo Grande Japanese Welfare Association • East Cherry Avenue Specific Plan Waters of the U.S./State Jurisdictional Determination Opinion, Sage Institute, May 13, 2015 • East Cherry Avenue Specific Plan Subarea 2 & Subarea 3 Preliminary Hydrology Report, RRM Design Group, May 15, 2015 • Phase I Environmental Site Assessment Report, East Cherry Avenue 11.74-Acre Ag Property, Arroyo Grande, CA, Buena Resources, Inc., June 30, 2010 • Phase I Environmental Site Assessment Report, East Cherry Avenue 11.74-Acre Ag Property, f'.rroyo Grande, CA, Buena Resources, Inc., June 9, 2014 • Phase II Environmental Sampling Results for East Cherry Avenue Property Located in Arroyo Grande, CA, Buena Resources, Inc., June 25, 2014 • Cultural Resources Survey Of The East Cherry Avenue Specific Plan (APNs 007-621-079 And 007-621-001} Arroyo Grande, California, Central Coast Archaeological Research Consultants, June 2015 *Note that the traffic report and biological assessment will be available at a later date. E. Cherry Avenue Spec1f1c Plan EIR Request for Proposals Page8of26 Item 8.i. - Page 15 Mitigation Manito-ring A comprehensive Mitigation Monitoring and Reporting Program (MMRP), pursuant to Public Resources Code Section 21081.6, shall be developed for applicable mitigation measures. The MMRP shall incorporate both monitoring by the City and reporting by future developers within the project area, with subsequent report verification by on-site inspection, if necessary. Public Review Period and Response to Comments The consultant shall prepare written responses to comments on all comment letters received during the public review period. The City will require a 45-day public review period for the Draft EIR. Th~ consultant's proposal shall allocate appropriate time for responses to comments based on past experience with similar projects. Noticing The City will be responsible for all noticing, but proposals may include this service as an optional task. CEQA Findings A time and materials not-to-exceed-budget of 40 hours shall be included in the proposal and cost estimate for preparation of findings pursuant to Sections 15091 and 15093 of the State CEQA Guidelines. These findings shall be prepared in a format approved by the City. Staff Meetings The consultant shall be available for community and staff meetings for this project, as needed. This will at a minimum include an initial kickoff meeting, staff meetings (at least two in the initial kickoff process), and other time required to coordinate with the City. The consultant shall identify the number of hours itemized for staff meetings. Deliverables The format for all text documents, tables, charts, and illustrations shall be 8-1/2 x 11" vertical. If oversize inclusfons are necessary, they will be 11" x 17". As much of the technical information as possible shall be placed in the appendices. Duplication of information in multiple locations of the EIR shall be avoided to the extent feasible. All hard copy administrative drafts, drafts, and final documents shall be two-sided, black ink, on white or light recycled stock paper. To the extent possible, the City encourages deliverables in electronic format. Consultants should include a printing budget, with a reasonable estimate of the number of copies of documents that are likely possible within this budget. The City recognizes that estimating the number of copies is difficult until the document is complete, but wants to ensure that adequate budget is included for this task. Unused budget shall be accounted for separately in the contract so it may be easily tracked and monitored. Schedule The consultant shall propose a reasonable schedule for completion of key milestones. The key goals are to have a Draft EIR ready for public circulation within 4 months of contract execution, and a Final EIR completed within 8 months. Please prepare a schedule that is responsive to these target dates, and any underlying assumptions that are are crucial to achieving this schedule. Coordination Describe the process for maintaining a close working relationship between the c?nsultant and the City project coordinator. Considerable merit will be placed on a relationship in which City staff is frequently and completely briefed on all work in process. Task Timetable and Cost Estimates The proposal shall contain the tasks required to complete the EIR with a completion target date for each milestone (i.e., EIR Outline and Thresholds, Administrative Draft EIR, Draft EIR, Administrative Final EIR, and Final EIR). Examples of key tasks are: data collection, data verification and analysis, completion of the Draft EIR, responses to comments, attendance at public hearings, and certification of the Final EIR. The proposal shall include a table that specifies the following for each task: assigned personnel, number of hours to be spent, rate/hour, and total cost. The time for firm members to attend public hearings where the EIR is considered (minimum of four) should be included as part of the hours estimate. Proposal amounts will be considered a factor in selecting a consultant. E. Cherry Avenue Specific Plan EIR Request for Proposals Page9of26 Item 8.i. - Page 16 EXHIBIT B PAYMENT SCHEDULE Invoices for completed tasks outlined in Exhibit A will be submitted and paid on a monthly basis. Below is a cost estimate for the specified tasks: Page 11 Item 8.i. - Page 17 I I Amee Foster Wheeler Environment & Infrastructure, Inc. I -I CLIENT: PROJECI:· Date of Estimate: DIRECT LABOR • Profess!onal Level 620 Professlonal Level 616 Profess!onal Level 615 Profess!onal Level 621 ProfesslonaLevel619 Professional Level 61ll Professlona1Level615 Professlonal Level 614 Professlonal Level 609 Professional Level 609 Professional Level 608 Professional Level 604 Professional Level 610 Admln!straHve Level 809 Admln!stratlve Level 807 SUBCONTRACTORS Delnfre Stiles -Graphics Subtotal Subcontractors Subcontractor Markup OTHER DIRECT COSTS. Shipping Reproduction EDR Reports (1) Travel Sublolel ODCs DDCsMerlrup City of Arroyo Granda Cherry Avenue Specific Plan EIR September 1, 2015 TITLE NAME RATE ProieclManager RllaBnghl $14000 Deputy Pro1ecl Manager JuhaPujo $8500 QA/QC Technlcal Manager Dan Gira $16000 Senior Hydrologist James Honruball, CPE $18000 Hazardous Materials Specialist Stephanie Koehne $16500 UllllllesEnglneer Darin Miller $15000 Air Quality Specialist Steve Ochs $13000 Noise Speclahst Brian Cook $12000 Biologist N1ckRlcono $9500 Lead Envlronmental Analyst Nick Meisinger $9000 Environmental Analyst Edgar De La Torre $7000 Environmental Analyst MaltBuggert $7000 ProjeclAdm!nlslralor RosaM Malloch S9000 Word Processing Janice Depew $7500 Admm!straUve Rita Samanlego $6500 TOTAL DIRECT LABOR Graphics Dierdre Stiles $6800 8% TOTAL SUBCONTRACTORS I ($100 per EIR copy, $0 4 per color page) Mileage charged at $0 57 per mile $057 8% TOTALODCs TOTAL PROJECT ESTIMATE CONTINGENCY 5% TOTAL PROJECT WITH CONTINGENCY Cost Plus Time and Materials TASK 1 TASK2 TASK3 Kick-Off/Data Nollceof PreparatlonJ Project D~scrlptlon and Collectlon Scoplng&Technlcal ConcoptAltemallvem Studios Peer Review HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT 4 $560 4 $560 12 $1,6BO 16 $1,360 12 $1,020 32 $Z720 0 $0 1 $160 2 $320 0 $0 1 $180 0 $0 0 $0 1 $165 0 $0 0 $0 1 $150 0 $0 0 $0 0 $0 0 $0 0 $0 1 $120 0 $0 0 $0 2 $190 0 $0 0 $0 8 $720 0 $0 0 $0 8 $560 0 $0 0 $0 8 $560 0 $0 2 $180 2 $180 1 $90 0 $0 0 $0 0 $0 2 $130 2 $130 2 $130 24 $2,230 51 $4,695 49 $4,940 0 so 0 $0 16 $1,088 0 $0 0 $0 16 $1,088 $0 $0 $87 $0 0 $0 16 $1,175 $0 $20 20 $8 50 $20 0 $0 $0 $0 $0 $0 160 $91 $0 $0 $8 $131 $0 $1 $10 $0 $9 $141 $0 24 $2,239 51 $4,836 49 $6,115 (Amee Foster Wheeler reserves the nght to move budget between tasks) TASK4 !MIU TASKS TASK7 ' IAfil!1 TASK 19 Admlnl1trat111s Draft EIR Findings and SOC- (see attached detail) DraftEIR Administrative Flnel EIR FlnalEIR MMRP Oellveryofflnal EIRJProject Wrap Up HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT 35 $4,900 12 $1,680 12 $1,680 6 $840 3 $420 4 $560 83 $7,055 42 $l570 48 $4,080 42 $3,570 6 $510 8 $680 9 $1.440 1 S160 2 $320 1 $160 $0 1 $160 1 $180 0 so 0 $0 0 $0 0 $0 0 $0 1 $165 0 $0 0 $0 0 $0 0 $0 0 $0 1 $150 0 $0 0 $0 0 $0 0 $0 0 $0 22 $2,860 1 $130 1 $130 0 $0 0 $0 0 $0 2 $240 1 $120 1 $120 0 $0 0 $0 0 $0 1 $95 0 $0 1 S95 0 $0 0 $0 0 $0 38 $3.420 2 $180 1 $90 1 $90 0 $0 0 $0 180 $12,600 4 $280 8 $560 12 $840 4 $280 0 $0 152 $10,640 4 $280 8 $560 4 $280 0 $0 0 $0 2 $180 2 $180 1 $90 1 $90 1 $90 1 $90 12 $900 4 $300 4 $300 4 $30D 1 $75 1 $75 2 $130 6 $390 1 $65 8 $520 1 $65 1 $65 541 $44,955 79 $7,270 88 $8,090 79 $6,690 16 $1,440 16 $1,630 30 $2,040 4 $272 0 $0 0 $0 0 $0 0 $0 30 $2,040 4 $272 0 $0 0 $0 0 $0 0 $0 $163 $22 $0 $0 $0 $0 30 $2,203 4 $294 0 $0 0 $0 0 $0 0 $0 $50 $150 $50 $150 $0 $0 1 $100 5 $500 1 $100 5 $500 100 $40 50 $20 $500 $0 $0 $0 $0 $0 so 160 $91 $0 $0 $0 $0 $650 $741 $150 $650 $40 $20 $52 $59 $12 $52 $3 $2 $702 $800 $162 $702 $43 $22 541 $47,860 79 $8,364 88 $8,252 79 $7,392 16 $1,483 16 $1,652 02015 Amee Foster Wheeler-Thia lnroJlTleUon Is deemed by Amee Foster Wheeler to be Prlvate end Proprieteiy lnformaUon intended for the Cllenl..tJee only This lnfoJlTleUon shall not be disclosed outside ol lhls bld process end must be securely stored to prevent unauthorized dlssemlnaUon TASK10 MeetlngslHearlnga !OTAL eRQJ~C! HOURS AMOUNT HOURS AMOUNT 28 $3,920 120 16,800 12 $1,020 301 25,585 0 $0 17 2,720 0 $0 ,2 360 0 $0 2 330 0 $0 2 3DO 0 $0 24 3,120 0 $0 5 600 0 $0 4 38D 0 $0 SD 4,SDO 0 $0 216 15,120 0 $0 176 12,320 0 $0 13 1,170 0 $0 26 1,950 0 $0 25 1,625 40 $4,940 983 $86,8BO 0 $0 50 3,40D 0 $0 50 3,400 $0 0 272 0 $0 so $3,672 $0 $420 50 $20 $1,308 $0 $500 320 $182 $364 $202 $2,592 $16 $207 $218 $2,799 40 $5,158 983 $93,351 $4,66755 $98,019 Item 8.i. - Page 18 EXHIBIT C INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given Joss, will be available to City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence. Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of' the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurer that is admitted carriers in the state California and with an A.M. Best rating of A-or better and a minimum financial size VII. Page 12 Item 8.i. - Page 19 General conditions pertaining to prov1s1on of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials employees and agents. Consultant also agrees to require all Consultants, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees. or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive subrogation rights with the exception of the Professional Liability and Worker's Compensation (including Employers Liability) against City regardless of the applicability of any insurance proceeds, and to require all Consultants and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor. 6. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 7. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Consultant agrees to require its insurer to modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. Page 13 Item 8.i. - Page 20 8. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City. 9. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 10. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any Consultant, subcontractor, Architect, Engineer or other entity or person in any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. 11. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increase benefit to City. 12. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. 13. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 14. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement through project completion. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 15. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A certificate from Consultant's insurance Pag~ 14 Item 8.i. - Page 21 agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 16. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws· with respect to City, its employees, officials and agents. 17. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 18. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 19. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 20. Consulta_nt agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice •. but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. Page 15 Item 8.i. - Page 22 EXHIBIT D CITY'S REQUEST FOR PROPOSAL Page 16 Item 8.i. - Page 23 ... EXHIBIT D City of Arroyo Grande Notice Requesting Proposals for Preparing a Project Environmental Impact Report (EIR) for the East Cherry Avenue Specific Plan Project (General Plan Amendment (GPA) 15-001; Development Code Amendment (DCA} 15-001; Specific Plan (SP} 15-001; Vesting Tentative Tract Map (VTTM) 15-001; Conditional Use Permit (CUP} 15-004} The City of Arroyo Grande is requesting a proposal to prepare a Project Environmental Impact Report (EIR) pursuant to the California Environmental Quality Act (CEQA) for the East Cherry Avenue Specific Plan Project. All proposals must be received by the Community Development Department at 300 E. Branch Street, Arroyo Grande, CA 93420 by 4:00 P.M. on September 1, 2015. Proposals received after said time will not be considered. To guard against premature opening, each proposal package must be submitted to the Community Development Department in a sealed envelope plainly marked with the request title, Consultant name, and time and date of the proposal opening. A mandatory pre-proposal meeting will be scheduled during the week of August 1ih. Questions Contact Consulting Project Planner John Rickenbach at (805) 610-1109 or JFRickenbach@aol.com with any questions regarding this Request for Proposals. Disadvantaged Business Participation . DBE and other small businesses as defined in Title 49 CFR 26, are encouraged to participate in the performance of agreements financed in whole or in part with federal funds. This project is not financed with federal funding. Although a DBE goal is not established for this project, proposers are encouraged to obtain DBE participation whenever possible. Item 8.i. - Page 24 East Cherry Avenue Specific Plan Project TABLE OF CONTENTS DESCRIPTION OF WORK ••...•.•....•...•.•...•.•.•.•..•....•...•.••...•••..••••.•........••••.....•••....•.•..••...•....•..•••••.••.•...•....•••..........•...•.•..•.•........•...•..•.. 3 GENERAL TERMS AND CONDITIONS ............................................................................................................................................. 11 PROPOSAL REQUIREMENTS ..................................................................................................................................................... 11 CONTRACT AWARD AND EXECUTION ...................................................................................................................................... 12 PROPOSAL CONTENT AND SELECTION PROCESS .......................................................................................................................... 13 PROPOSAL CONTENT ............................................................................................................................................................... 13 PROPOSAL EVALUATION AND CONSULTANT SELECTION ........................................................................................................ 13 FORM OF AGREEMENT ................................................................................................................................................................. 15 PROPOSAL SUBMITTAL FORMS .................................................................................................................................................... 24 ACKNOWLEDGEMENT ............................................................................................................................................................. 24 INSURANCE CERTIFICATE ......................................................................................................................................................... 24 STATEMENT OF PAST CONTRACT DISQUALIFICATIONS ........................................................................................................... 25 REFERENCES ............................................................................................................................................................................ 25 E. Cherry Avenue Specific Plan EIR Request for Proposals Page2 o/26 /. J Item 8.i. - Page 25 Section A DESCRIPTION OF WORK The City of Arroyo Grande is requesting proposals from consultants to prepare an Environmental Impact Report (EIR) pursuant to the California Environmental Quality Act (CEQA) for the E. Cherry Avenue Specific Plan Project, which envisions up to 58 single-family homes and other uses on a 15-acre site within the City limits. 1. Project Background Site Overview The proposed project is on a 15-acre site encompassing five (5) parcels under three (3) ownerships located in the City of Arroyo Grande, generally bounded by East Cherry Avenue on the north, Traffic Way on the west, the extended alignment of Pacific Coast Railway Place on the east, and other properties to the south. Project Applicants Dorfman Homes, Inc.; NKT Development, LLC; and Arroyo Grande Valley Japanese Welfare Association (JWA) Project Description The project is a Specific Plan, General Plan Amendment, Development Code Amendment, Vesting Tentative Tract Map and Conditional Use Permit. While the first three entitlements would address the entire 15-acre site, the Vesting Tentative Tract Map would only address the central portion of the site encompassing 11.74 acres (Nick Tompkins/Mangano Homes), described further below as Subarea 2, and the Conditional Use Permit would address the eastern portion of the site described further below as Subarea 3. The site is divided into three subareas, with development envisioned in each as follows: Subarea 1 (2.16 acres). Subarea 1 is currently zoned Traffic Way Mixed Use (TMU) with a D-2.11 Design Overlay. The primary purpose of the D-2.11 Design Overlay is to encourage the use of design elements to enhance the character and appearance of this southern commercial gateway to Arroyo Grande. Uses allowed within the TMU are limited to automobile and light truck sales and services and related automotive parts stores, repair·shops, and similar vehicle sales, services and accessory uses. All other permitted uses and Minor Use permitted uses shall be considered subject to a Conditional Use Permit. No change to the zoning or allowable uses is anticipated under the Specific Plan. This proper:ty is included in the Specific Plan to conduct a comprehensive analysis to make certain that any infrastructure or right-of-way improvements are coordinated with the Subarea 2 and Subarea 3 parcels. These improvements may include, but are not necessarily limited to, water resources, waste water disposal, right-of-way improvements, drainage controls, and landscaping and lighting. Subarea 2 (11.74 acres). Subarea 2, the largest portion of the site, is proposed for residential development. Conceptually, the Specific Plan includes a 60-lot subdivision with a total of 58 single-family residential lots, which are shown in more detail in a proposed Vesting Tentative Tract Map. Access to the project site would be via East Cherry Avenue. The project includes major improvements to East Cherry Avenue along the frontage of the Specific Plan properties, and the addition of a collector street between Subarea 1 and Subarea 2. No private driveways will be located on East Cherry Avenue. All homes will be accessed via residential streets and alleyways. A second access is located at the future property boundary with the Subarea 3 property. An existing drainage feature is located at the toe of the slope approximately twenty feet from the southerly border of the property. This drainage feature, created in this location due to the historical agricultural activities, takes sheet flows from the hillside below the St. Barnabas Church property. A neighborhood park (about 0.35 acres) is planned for interior to the project site on Lot 59. Subarea 3 (1.51 acres). The JWA portion of the site is envisioned as a private historically-oriented park, featuring several gardens, landscaping, pathways, and related buildings. The JWA seeks land uses that will provide economic sustainability while allowing for the collective wisdom of the lssei (first generation) pioneers to be housed, honored, shared with the public, and passed on to future generations. Specifically the JWA proposes to develop limited residential, assembly and commercial uses in a pastoral setting, featuring orchards, gardens, and walkways. A small parking lot will be provided. E. Cherry Avenue Specific Plan EIR Request for Proposals Page3of26 Item 8.i. - Page 26 Figures 1, 2 and 3 provide a site overview and conceptual project plan based on what was provided in the application. Requested Entitlements The project applicant is requesting the following entitlements: • Specific Plan • General Plan Amendment • Development Code Amendment • Vesting Tentative Tract Map • Conditional Use Permit Figure 1: Project Site and Vicinity E. Cherry Avenue Specific Plan EIR Request for Proposals Page4of26 Item 8.i. - Page 27 Figure 2: Conceptual Site Plan (Subarea 2) LEGEND {i.""""'f" Alley Loaded v..,'ll'; Fronl/Sfdo Load ~Landscape ~~ Slde:11al~ ~Blkelane -lra~tl I.en& m.ili.'.>i lialklng· Lof Count:OO Lots Total E. Cherry Avenue Specific Plan EIR Request for Proposals Page5of26 Item 8.i. - Page 28 Figure 3: Conceptual Site Plan (Subarea 3) I L HISTORIC ORCHARD LJ0 ""~00 " 1 RETAIL SPACE/ENTRY 2 PARKING LOT 3 HISTORIC JAPANESE FAMILY TIMELINE PATH 4 HISTORIC PACIFIC RAILROAD PATH FARM GARDEN 5 INDEPENDENT SENIOR HOUSING W/ KITCHEN AND CARETAKER RESIDENCE ABOVE 6 DEMONSTRATION GARDEN ANO EDIBLE ORCHARD JAPANESE CULTURAL GARDEN 7 OUTDOOR SEATING AND EDUCATIONAL ARCHIVE 6 JAPANESE GARDEN CALIFORNIA NATIVE GARDEN 9 COMMUNITY CENTER BUILDING 10 GUEST HOUSE 11 CALIFORNIA NATIVE GARDEN E. Cherry Avenue Specific Plan EIR Request for Proposals Page6of26 Item 8.i. - Page 29 2. Consultant Scope of Work General Requirements The EIR shall meet all of the requirements set forth in the California Environmental Quality Act (Public Resources Code 21000 et seq.) and the State CEOA guidelines (California Code of Regulations, section 15000 et seq.). Issues to be Analyzed in the EIR The City has prepared an Initial Study that defines the scope of services requested in the EIR for the project. The Initial Study is attached to the RFP. Based on this, the·key issues that need to be examined in this EIR include: • Aesthetics • Agricultural Resources • AirQuality • Biological Resources • Greenhouse Gas Emissions (Global Climate Change) • Hazards and Hazardous Materials • Hydrology and Water Quality • Land Use/Planning • Noise • Recreation • Traffic and Circulation • Utilities and Service Systems {water supply only) In the case of Traffic and Circulation, the City will be issuing a separate contract with a transportation consultant for a traffic report to examine this issue. Those proposing on the EIR should provide a scope of work that takes this completed study and folds it into the EIR in a format consistent with the rest of the EIR document. Proposers are encouraged to coordinate closely with the City and the traffic consultant throughout the EIR process to maximize efficiency. Since project alternatives have not yet been developed, the EIR consultant will need to work closely with the traffic consultant and City to ensure that these are examined at a level of detail consistent with the rest of the EIR. Similarly, a separate contract will be issued to study Biological Resources. The biological assessment should be incorporated into the overall EIR format. Also note that several issues were determined to be less than significant with prescribed mitigation included in the Initial Study. These issues include: • Cultural Resources • Geology and Soils • Schools Prescribed mitigation for these issues should be carried forward in the Mitigation Monitoring and Reporting Program that will need to be prepared for the EIR. All other issues examined in the Initial Study were found to be less than significant, and will not need to be examined further in the EIR. Specific Considerations in the Analysis of Agricultural Impacts About 13.1 acres of the site (all of Subareas 2 and 3) are currently designated as Agriculture under the City's General Plan. Under the proposed project, these areas would be redesigned as Single Family Residential Medium Density and Mixed Use, respectively. Because these lands would be converted to urban uses, it has been presumed that impacts to agriculture would be significant, although no technical studies have been conducted to verify this conclusion in the context of the site's productivity, soil quality, water availability, and surrounding land uses. The applicant has been working with the City proactively to mitigate potential impacts to agricultural lands on the site through the purchase and preservation of offsite lands with suitable agricultural characteristics. This approach is based on E. Cherry Avenue Specific Plan EIR Request for Proposals Page lo/ 26 Item 8.i. - Page 30 the presumption, not yet established through the CEQA process for this project, that there is in fact a significant impact to agricultural resources. The intended mitigation land would include preservation via an agricultural easement on a 9.99-acre property at 1189 Flora Drive, as described in a City Council staff report (Staff Project Case No. 15-010) dated July 28, 2015. As noted in that staff report, it will be for the EIR.analysis for the E. Cherry Avenue Project to determine whether the proposed approach to mitigation would fully mitigate potential impacts. The staff report provides the following additional details: "The Flora Drive property is 3.2 acres deficient of the 1:1 requirement for agricultural mitigation land that would otherwise be required of the 13.1 acre E. Cherry Ave. project when considering both a residential component (approximately 11.5 acres) and a cultural component proposed by the Japanese Welfare Association (approximately 1.5 acres) for that project. The 9.9-acre property is located within the City limits and zoned Agriculture and contains Class I prime farmland soils. The property would be subject to a perpetual agricultural conservation easement and additional agreements for the water rights, and would allow the existing dwelling unit to remain and a second residential unit on the property." Because existing agricultural uses on the site will be converted to urban development as a result of the project, this issue will be examined in the EIR. The analysis will first need to consider if there is a significant impact based on City thresholds and an acceptable methodology under CEQA, and if there is, to determine if the proposed mitigation approach is adequate to address such impacts. In that context, the EIR consultant is highly encouraged to use the USDA's Land Evaluation and Site Assessment (LESA) methodology (as allowed under CEQA Guidelines Appendix G) in determining potential impacts to agricultural resources. If an alternate method is proposed, the rationale for use of this method should.be explained. If impacts are determined to be significant, the consultant shall critically evaluate the adequacy of the proposed mitigation approach in the context of City standards and CEOA requirements. Project Alternatives Prospective consultants are encouraged to use their creativity in devising appropriate EIR alternatives pursuant to requirements under the CEQA Guidelines. For costing purposes, consultants should assume there will be three project alternatives (including the required No Project Alternative), and that these will be exC)mined at a lesser level of detail than the proposed project. Available Studies and Their Relationship to the EIR The applicant team has prepared several technical studies that are intended to be used by the EIR consultant. To the extent possible, the EIR consultant should peer review these studies and use them to form the basis of conclusions in the EIR analysis where appropriate. If, in the opinion of the EIR consultant, additional information is needed beyond what the studies include, the scope of work should reflect that, and provide the needed analysis to augment the work already prepared by the applicant. The studies are available for review at the City, and include the following: • History of the Arroyo Grande Japanese Welfare Association • East Cherry Avenue Specific Plan Waters of the U.S./State Jurisdictional Determination Opinion, Sage Institute, May 13, 2015 • East Cherry Avenue Specific Plan Subarea 2 & Subarea 3 Preliminary Hydrology Report, RRM Design Group, May 15, 2015 • Phase I Environmental Site Assessment Report, East Cherry Avenue 11.74-Acre Ag Property, Arroyo Grande, CA, Buena Resources, Inc., June 30, 2010 • Phase I Environmental Site Assessment Report, East Cherry Avenue 11.74-Acre Ag Property, Arroyo Grande, CA, Buena Resources, Inc., June 9, 2014 • Phase II Environmental Sampling Results for East Cherry Avenue Property Located in Arroyo Grande, CA, Buena Resources, Inc., June 25, 2014 • Cultural Resources Survey Of The East Cherry Avenue Specific Plan (APNs 007-621-079 And 007-621-001) Arroyo Grande, California, Central Coast Archaeological Research Consultants, June 2015 *Note that the traffic report and biological assessment will be available at a later date. E. Cherry Avenue Specifte Plan ElR Request for Proposals Page8of26 Item 8.i. - Page 31 Mitigation Monitoring A comprehensive Mitigation Monitoring and Reporting Program (MMRP), pursuant to Public Resources Code Section 21081.6, shall be developed for applicable mitigation measures. The MMRP shall incorporate both monitoring by the City and reporting by future developers within the project area, with subsequent report verification by on-site inspection, if necessary. Public Review Period and Response to Comments The consultant shall prepafe written responses to comments on all comment letters received during the public review period. The City will require a 45-day public review period for the Draft EIR. The consultant's proposal shall allocate appropriate time for responses to comments based on past experience with similar projects. Noticing The City will be responsible for all noticing, but proposals may include this service as an optional task. CEQA Findings A time and materials not-to-exceed-budget of 40 hours shall be included in the proposal and cost estimate for preparation of findings pursuant to Sections 15091 and 15093 of the State CEQA Guidelines. These findings shall be prepared in a format approved by the City. Staff Meetings The consultant shall be available for community and staff meetings for this project, as needed. This will at a minimum include an initial kickoff meeting, staff meetings (at least two in the initial kickoff process), and other time required to coordinate with the City. The consultant shall identify the number of hours itemized for staff meetings. Deliverables The format for all text documents, tables, charts, and illustrations shall be 8-1/2 x 11" vertical. If oversize inclusions are necessary, they will be 11" x 17". As much of the technical information as possible shall be placed in the appendices. Duplication of information in multiple locations of the EIR shall be avoided to the extent feasible. All hard copy administrative drafts, drafts, and final documents shall be two-sided, black ink, on white or light recycled stock paper. To the extent possible, the City encourages deliverables in electronic format. Consultants should include a printing budget, with a reasonable estimate of the number of copies of documents that are likely possible within this budget. The City recognizes that estimating the number of copies is difficult until the document is complete, but wants to ensure that adequate budget is included for this task. Unused budget shall be accounted for separately in the contract so it may be easily tracked and monitored. Schedule The consultant shall propose a reasonable schedule for completion of key milestones. The key goals are to have a Draft EIR ready for public circulation within 4 months of contract execution, and a Final EIR completed within 8 months. Please prepare a schedule that is responsive to these target dates, and any underlying assumptions that are are crucial to achieving this schedule. Coordination Describe the process for maintaining a close working relationship between the consultant and the City project coordinator. Considerable merit will be placed on a relationship in which City staff is frequently and completely briefed on all work in process. Task Timetable and Cost Estimates The proposal shall contain the tasks required to complete the EIR with a completion target date for each milestone (i.e., EIR Outline and Thresholds, Administrative Draft EIR, Draft EIR, Administrative Final EIR, and Final EIR). Examples of key tasks are: data collection, data verification and analysis, completion of the Draft EIR, responses to comments, attendance at public hearings, and certification of the Final EIR. The proposal shall include a table that specifies the following for each task: assigned personnel, number of hours to be spent, rate/hour, and total cost. The time for firm members to attend public hearings where the EIR is considered (minimum of four) should be included as part of the hours estimate. Proposal amounts will be considered a factor in selecting a consultant. E. Cherry Avenue Specific Plan EIR Request for Proposals Poge9of26 Item 8.i. - Page 32 3. Other Proposal Considerations Considerations in Preparing Clear and Concise Analysis In your proposal, please discuss examples of projects where your firm's key personnel have applied the required expertise to prepare the EIR. The City is seeking clear and concise writing, and a simplified organizational framework for the analysis, not repetitive obfuscation intended to impress through sheer volume and flowery language. Please provide examples in your key personnel's experience where creative and clear-headed thinking along these lines has come into play. Considerations in Presenting Consultant Experience and Personnel A consultant's proposal should focus on the relevant experience of personnel currently at the firm, and not the historical experience of the firm. It is the City's expectation that personnel identified in a consultant's proposal will play a major role in the execution of the assignment if the firm is selected. The proposal should include an appropriate range of senior and junior level staff that realistically reflects the team that would likely work on the assignment. A proposal that lists only the firm's most senior level staff, including those unlikely to work on the project, for the purpose of inflating possible qualifications may therefore be deemed non-responsive. The proposal can present information about relevant experience and key personnel in a variety of ways. A recommended approach is to provide a matrix or chart listing key personnel and their potential roles in preparing the EIR. The City seeks honest, transparent, and realistic responses to this RFP relative to a company's qualifications and its ability to complete the assignment. A proposal should include other firms that would be subconsultants and part of the team if selected for the assignment. Project Management Approach Please identify your firm's proposed Project Manager, and how your firm would address key project management tasks, including those related to cost control, delegation of tasks, quality control, and technical review. Provide examples, if applicable, of how your firm ensures that projects are completed on time and within budget. Explain how your firm envisions interacting with City staff and the applicant team throughout the EIR process, in a manner that is collaborative but ensures an independent analysis of the issues. Describe how you intend to manage a process that is cost-effective, timely, efficient, inclusive of public input, and ultimately produces an EIR that is easily understandable to the public and decisionmakers. The City values creativity, clear thinking, and exceptional writing skills in evaluating your approach to project management, and the EIR process in general. Please describe your selected Project Manager's specific experience with similar assignments, and how the issues described above were addressed. Where past projects presented challenges, please describe how your Project Manager was able to successfully address them, and how these lessons might be applied to the proposed project. The selected consultant's Project Manager will be expected to be the City's primary point of contact, and must understand the overall contract agreement and can manage paperwork associated with it. E. Cherry Avenue Specific Plan EIR Request for Proposals Page10of26 Item 8.i. - Page 33 Section B GENERAL TERMS AND CONDITIONS PROPOSAL REQUIREMENTS 1. Requirement to Meet All Provisions. Each individual or firm submitting a proposal (Consultant) shall meet all of the terms, and conditions of the Request for Proposals (RFP) specifications package. By virtue of its proposal submittal, the Consultant acknowledges agreement with and acceptance of all provisions of the RFP specifications. 2. Proposal Submittal. Proposal documents, including any supplemental materials, shall be enclosed in an envelope that shall be sealed and addressed to the Community Development Department, City of Arroyo Grande, 300 E. Branch Street, Arroyo Grande, CA, 93420. Each submittal shall include three hard copies and one electronic copy of the proposal, submitted in Adobe Acrobat format on CD or flash drive. In order to guard against premature opening, the proposal should be clearly labeled with the proposal title, name of Consultant, and date and time of proposal opening. No FAX submittals will be accepted. 3. Insurance Certificate. Each proposal must include a certificate of insurance showing: a. The insurance carrier and its A.M. Best rating. b. Scope of coverage and limits. c. Deductibles and self-insured retention. The purpose of this submittal is to generally assess the adequacy of the Consultant's insurance coverage during proposal evaluation; as discussed under paragraph 12 below, endorsements are not required until contract award. The City's insurance requirements are detailed in Section D. 4. Submittal of References. Each proposer shall submit a list of references on the form provided in the RFP package. 5. Statement of Contract Disqualifications. Each proposer shall submit a statement regarding any past government disqualifications on the form provided in the RFP package. 6. Proposal Withdrawal and Opening. A Consultant may withdraw its proposal, without prejudice prior to the time· specified for the proposal opening, by submitting a written request to the City for its withdrawal, in which event the proposal will be returned to the Consultant unopened. No proposal received after the time specified or at any place other than that stated in the "Notice Requesting Proposals" will be considered. All proposals will be opened and declared publicly. 7. Submittal of One Proposal Only. No individual or business entity of any kind shall be allowed to make or file, or to be interested in more than one proposal, except an alternative proposal when specifically requested; however, an individual or business entity that has submitted a sub-proposal to a Consultant submitting a proposal, or who has quoted prices on materials to such Consultant, is not thereby disqualified from submitting a sub-proposal or from quoting prices to other Consultants submitting qualification proposals. 8. Communications. All timely requests for information submitted in writing will receive a written response from the City. Telephone communications with City staff are not encouraged, but will be permitted. However, any such oral communication shall not be binding on the City. 9. Alternative Proposals. When specifically requested, the proposer may submit an alternative qualification proposal (or proposals) that it believes will also meet the City's project objectives but in a different way. In this case, the proposer must provide an analysis of the advantages and disadvantages of each of the alternatives, and discuss under what circumstances the City would prefer one alternative to the other(s). If an alternative proposal is submitted, the maximum length of the proposal may be expanded proportionately by the number of alternatives submitted. E. Cherry Avenue Specific Plan EIR Request for Proposals Page11 o/26 Item 8.i. - Page 34 CONTRACT AWARD AND EXECUTION 10. Proposal Retention and Award. The City reserves the right to retain all qualification proposals for a period of 60 days for examination and comparison. The City also reserves the right to waive non-substantial irregularities in any proposal, to reject any or all proposals, to reject or delete one part of a proposal and accept the other, except to the extent that proposals are qualified by specific limitations. The City may choose to interview any number of qualified consultants as the basis for making a final selection. The selected consultant will be asked to submit a detailed cost proposal, outlining a work scope, approach to technical issues, cost and schedule, once the proposed project parameters have been better established, and the City's Initial Study is completed. 11. Competency and Responsibility of Consultant. The City reserves full discretion to determine the competence and responsibility, professionally and/or financially, of Consultants. Consultants will provide, in a timely manner, all information that the City deems necessary to make such a decision. 12. Contract Requirement. The Consultant to whom award is made {Consultant) shall execute a written contract with the City within ten (10) calendar days after notice of the award has been sent by mail to it at the address given in its proposal. The contract shall be made in the form adopted by the City and incorporated in these specifications. 13. Insurance Requirements. The Consultant shall provide proof of insurance in the form, coverages and amounts specified in Section D of these specifications within 10 {ten) calendar days after notice of contract award as a precondition 'to contract execution. 14. Business License & Tax. The Consultant must have a valid City of Arroyo Grande business license and tax certificate before execution of the contract. - 15. Failure to Accept Contract. The following will occur if the Consultant to whom the award is made {Consultant) fails to enter into the contract: the award will be annulled and an award may be made to the next highest ranked Consultant with whom a responsible compensation is negotiated, who shall fulfill every stipulation as if it were the party to whom the first award was made. E. Cherry Avenue Spectf/C Plan EIR Request for Proposals Page 12of26 Item 8.i. - Page 35 Section C PROPOSAL CONTENT AND SELECTION PROCESS PROPOSAL CONTENT 1. Submittal Forms a. Acknowledgement b. Certificate of Insurance c. References d. Statement of Past Disqualifications 2. Qualifications a. Experience of your firm in performing CEQA and Planning work for government clients and facilities, any other qualifications or specialties which you make your firm well-suited in assisting the City for this assignment. b. Experience of the staff to be assigned to this work in performing similar services. c. Redundancy in the company of staff experienced in this type of work. d. Resumes of the individuals who would be assigned to this work. e. Proximity and staffing levels of the nearest company office. f. Statement and explanation of any instances where your firm has been removed from a project or disqualified from proposing on a project g. Standard hourly billing rates for consultant and sub-consultant staff h. Detailed list of services available directly from your firm. 3. Work Program a. The work program should conform to the description included in Section A. of this Request For Proposals. The City welcomes creative ideas that might be useful in the approach to this assignment, which should be based on your key personnel's past experience. b. Services or data anticipated to be provided by the City. c. Any other information that would assist us in making this contract award decision. 4. Proposal Length and Copies a. Your firm's proposal should be the minimum length to provide the required information. Charts and other short form approaches to conveying information are encouraged. b. 3 copies of the proposals must be submitted. c. 1 PDF format electronic copy must be submitted on flash drive. PROPOSAL EVALUATION AND CONSULTANT SELECTION Your proposal will be evaluated by a review committee, and the successful consultant will be selected as follows: 5. Written Proposal Review/Finalist Candidate Selection Evaluation of the proposals will be based on the following: 1. Understanding of the work involved in completing Project EIRs under CEQA for Specific Plans and other long- range plans, particularly with regard to the key technical issues at question. 2. The qualifications and experience of your firm's Project Manager, and your firm's proposed approach to Project Management. 3. Demonstrated competence, professional qualifications of proposed staff within the firm assigned to this project. 4. Recent experience in successfully performing similar services. E. Cherry Avenue Specific Plan EIR Request for Proposals Page13 a/26 Item 8.i. - Page 36 5. Ability to work collaboratively with City staff, the project applicant team, and the general public within the legal requirements of the CEQA process. 6. Demonstrated ability to think clearly and creativity, and to provide succinct analysis that is well-organized and exceptionally well-written in plain language. 7. Submittal of a timely and responsive schedule. Proposals will be reviewed by a selection committee and ranked in accordance with the above criteria. The City may choose to conduct consultant interviews to better evaluate the competing proposals, but may choose a consultant without an interview if one proposal stands out clearly from the others. The City will work with the selected consultant to develop a detailed work scope and cost for the purpose of entering into a contract. If an acceptable work scope and cost cannot be achieved, and a contract successfully negotiated, the City will work the second-ranked consultant to develop an acceptable work scope and cost proposal that leads to a signed contract. 6. Proposal Review and Consultant Selection Schedule The following is an outline of the anticipated schedule for proposal review and consultant selection: Issue RFP ............................................................................................ August 7, 2015 Mandatory Pre-proposal meeting ....................................... TBD (week of August lih) Receive Proposals ........................................................................ September 1, 2015 Complete Proposal Evaluation .................................................... September 8, 2014 Consultant Selection ................................................................. September 15, 2014 E. Cherry Avenue Specific Plan EIR Request for Proposals Page 14 o/26 Item 8.i. - Page 37 Section D FORM OF AGREEMENT DRAFT AGREEMENT AGREEMENT FOR CONSULTANT SERVICES THIS AGREEMENT, is made and effective as of 2015, between--------- ("Consultant"), and the CITY OF ARROYO. GRANDE, a Municipal Corporation ("City"). In consideration of the mutual covenants and conditions set forth herein, the parties agree as follows: 1. TERM This Agreement shall commence on , 2015 and shall remain and continue in effect until _____ ,, 2016, unless sooner terminated pursuant to the provisions of this Agreement. 2. SERVICES Consultant shall perform the tasks described and comply with all terms and provisions set forth in Exhibit "A", attached hereto and incorporated herein by this reference. 3. PERFORMANCE Consultant shall at all times faithfully, competently and to the best of his/her ability, experience and talent, perform all tasks described herein. Consultant shall employ, at a minimum generally accepted standards and practices utilized by persons engaged in providing similar services as are required of Consultant hereunder in meeting its obligations under this Agreement. 4. AGREEMENT ADMINISTRATION City's shall represent City in all matters pertaining to the administration of this Agreement. ____ shall represent Consultant in all matters pertaining to the administration of this Agreement. 5. PAYMENT The City agrees to pay the Consultant in accordance with the payment rates and terms set forth in Exhibit "B", attached hereto and incorporated herein by this reference. 6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE (a) The City may at any time, for any reason, with or without cause, suspend or terminate this Agreement, or any portion hereof, by serving upon the Consultant at least ten (10) days prior written notice. Upon receipt of said notice, the Consultant shall immediately cease all work under this Agreement, unless the notice provides otherwise. If the City suspends or terminates a portion of this Agreement such suspension or termination shall not make void or invalidate the remainder of this Agreement. (b) In the event this Agreement is terminated pursuant to this Section, the City shall pay to Consultant the actual value of the work performed up to the time of termination, provided that the work performed is of value to the City. Upon termination of the Agreement pursuant to this Section, the Consultant will submit an invoice to the City pursuant to Section 5. 7. TERMINATION ON OCCURRENCE OF STATED EVENTS This Agreement shall terminate automatically on the occurrence of any of the following events: (a) Bankruptcy or insolvency of any party; (b) Sale of Consultant's business; or E. Cherry Avenue Specific Plan EIR Request for Prapasa/s Page 15 of26 Item 8.i. - Page 38 (c) Assignment of this Agreement by Consultant without the consent of City. (d) End of the Agreement term specified m Section 1. 8. DEFAULT OF CONSULTANT (a) The Consultant's failure to comply with the provisions of this Agreement shall constitute a default. In the event that Consultant is in default for cause under the terms of this Agreement, City shall have no obligation or duty to continue compensating Consultant for any work performed after the date of default and can terminate this Agreement immediately by written notice to the Consultant. If such failure by the Consultant to make progress in .the performance of work hereunder arises out of causes beyond the Consultant's control, and without fault or negligence of the Consultant, it shall not be considered a default. (b) If the City Manager or his/her delegate determines that the Consultant is m default in the performance of any of the terms or conditions of this Agreement, he/she shall cause to be served upon the Consultant a written notice of the default. The Consultant shall have ten (10) days after service upon it of said notice in which to cure the default by rendering a satisfactory performance. In the event that the Consultant fails to cure its default within such period of time, the City shall have the right, notwithstanding any other provision of this Agreement to terminate this Agreement without further notice and without prejudice to any other remedy to which it may be entitled at law, in equity or under this Agreement. 9. LAWS TO BE OBSERVED. Consultant shall: (a) Procure all permits and licenses, pay all charges and fees, and give all notices which may be necessary and incidental to the due and lawful prosecution of the services to be performed by Consultant under this Agreement; (b) Keep itself fully informed of all existing and proposed federal, state and local laws, ordinances, regulations, orders, and decrees which may affect those engaged or employed under this Agreement, any materials used in Consultant's performance under this Agreement, or the conduct of the services under this Agreement; (c) At all times observe and comply with, and cause all of its employees to observe and comply with all of said laws, ordinances, regulations, orders, and decrees mentioned above; (d) Immediately report to the City's Contract Manager in writing any discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders, and decrees mentioned above in relation to any plans, drawings, specifications, or provisions of this Agreement. (e) The City, and its officers, agents and employees, shall not be liable at law or in equity occasioned by failure of the Consultant to comply with this Section. 10. OWNERSHIP OF DOCUMENTS (a) Consultant shall maintain complete and accurate records with respect to sales, costs, expenses, receipts, and other such information required by City that relate to the performance of services under this Agreement. Consultant shall maintain adequate records of services provided in sufficient detail to permit an evaluation of services. All such records shall be maintained in accordance with generally accepted accounting principles and shall be clearly identified and readily accessible. Consultant shall provide free access to the representatives of City or its designees at reasonable times to such books and records; shall give City the right to examine and audit said books and records; shall permit City to make transcripts therefrom as necessary; and shall allow inspection of all work, data, documents, proceedings, and activities related to this Agreement. Such records, together with supporting documents, shall be maintained for a period of three (3) years after receipt of final payment. (b) Upon completion of, or in the event of termination or suspension of this Agreement, all original documents, designs, drawings, maps, models, computer files, surveys, notes, and other documents prepared m the course of providing the services to be performed pursuant to this Agreement shall become the sole property of the City and may be used, reused, or otherwise disposed of by the City without the permission of the Consultant. With respect to computer files, Consultant shall make available to the City, at the Consultant's office and upon E. Cherry Avenue Specific Plan EIR Request for Proposals Page16 o/26 Item 8.i. - Page 39 reasonable written request by the City, the necessary computer software and hardware for purposes of accessing, compiling, transferring, and printing computer files. 11. INDEMNIFICATION (a) Indemnification for Professional Liability. When the law establishes a professional standard of care for Consultant's Services, to the fullest extent permitted by law, Consultant shall indemnify, protect, defend and hold harmless City and any and all of its officials, employees and agents ("Indemnified Parties") from and against any and all losses, liabilities, damages, costs and expenses, including attorney's fees and costs to the extent same are caused in whole or in part by any negligent or wrongful act, error or omission of Consultant, its officers, agents, employees or subcontractors or any entity or individual that Consultant shall bear the legal liability thereof) in the performance of professional services under this agreement. (b) Indemnification for Other Than Professional Liability. Other than in the performance of professional services and to the full extent permitted by law, Consultant shall indemnify, defend and hold harmless City, and any and all of its employees, officials and agents from and against any liability (including liability for claims, suits, actions, arbitration proceedings, administrative proceedings, regulatory proceedings, losses, expenses or costs of any kind, whether actual, alleged or threatened, including attorneys fees and costs, court costs, interest, defense costs, and expert witness fees), where the same arise out of, are a consequence of, or are in any way attributable to, in whole or in part, the performance of this Agreement by Consultant or by any individual or entity for which Consultant is legally liable, including but not limited to officers, agents, employees or subcontractors of Consultant. (c) General Indemnification Provisions. Consultant agrees to obtain executed indemnity agreements with provisions identical to those set forth here in this section from each and every subcontractor or any other person or entity involved by, for, with or on behalf of Consultant in the performance of this agreement. In the event Consultant fails to obtain such indemnity obligations from others as required here, Consultant agrees to be fully responsible according to the terms of this section. Failure of City to monitor compliance with these requirements imposes no additional obligations on City and will in no way act as a waiver of any rights hereunder. This obligation to indemnify and defend City as set forth here is binding on the successors, assigns or heirs of Consultant and shall survive the termination of this agreement or this section. 12. INSURANCE Consultant shall maintain prior to the beginning of and for the duration of this Agreement insurance coverage as specified in Exhibit "C" attached hereto and incorporated herein as though set forth in full. 13. INDEPENDENT CONSULTANT (a) Consultant is and shall at all times remain as to the City a wholly independent Consultant. The personnel performing the services under this Agreement on behalf of Consultant shall at all times be under Consultant's exclusive direction and control. Neither City nor any of its officers, employees, or agents shall have control over the conduct of Consultant or any of Consultant's officers, employees, or agents, except as set forth in this Agreement. Consultant shall not at any time or in any manner represent that it or any of its officers, employees, or agents are in any manner officers, employees, or agents of the City Consultant shall not incur or have the power to incur any debt, obligation, or liability whatever against City, or bind City in any manner. (b) No employee benefits shall be available to Consultant in connection with performance of this Agreement. Except for the fees paid to Consultant as provided in the Agreement, City shall not pay salaries, wages, or other compensation to Consultant for performing services hereunder for City. City shall not be liable for compensation or indemnification to Consultant for injury or sickness arising out of performing services hereunder. 14. UNDUE INFLUENCE Consultant declares and warrants that no undue influence or pressure was or is used against or in concert with any officer or employee of the City of Arroyo Grande in connection with the award, terms or implementation of this Agreement, including any method of coercion, confidential financial arrangement, or financial inducement. No officer or employee of the City of Arroyo Grande will receive compensation, directly or indirectly, from Consultant, or from any officer, employee or agent of Consultant, in connection with the award of this Agreement or any work to E. Cherry Avenue Specific Plan EIR Request for Proposals Page 17of 26 Item 8.i. - Page 40 be conducted as a result of this Agreement. Violation of this Section shall be a material breach of this Agreement entitling the City to any and all remedies at law or in equity. 15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES No member, officer, or employee of City, or their designees or agents, and no public official who exercises authority over or responsibilities with respect to the project during his/her tenure or for one year thereafter, shall have any interest, direct or indirect, in any agreement or sub-agreement, or the proceeds thereof, for work to be performed in connection with the project performed under this Agreement. 16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST (a) All information gained by Consultant in performance of this Agreement shall be conside~ed confidential and shall not be released by Consultant without City's prior written authorization. Consultant, its officers, employees, agents, or subcontractors, shall not without written authorization from the City Manager or unless requested by the City Attorney, voluntarily provide declarations, letters of support, testimony at depositions, response to interrogatories, or other information concerning the work performed under this Agreement or relating to any project or property located within the City. Response to a subpoena or court order shall not be considered "voluntary" provided Consultant gives City notice of such court order or subpoena. (b) Consultant shall promptly notify City should Consultant, its officers, employees, agents, or subcontractors be served with any summons, complaint, subpoena, notice of deposition, request for documents, interrogatories, request for .admissions, or other discovery request, court order, or subpoena from any person or party regarding this Agreement and the work performed thereunder or with respect to any project or property located within the City. City retains the right, but has no obligation, to represent Consultant and/or be present at any deposition, hearing, or similar proceeding. Consultant agrees to cooperate fully with City and to provide the opportunity to review any response to discovery requests provided by Consultant. However, City's right to review any such response does not imply or mean the right by City to control, direct, or rewrite said response. (c) Consultant covenants that neither he/she nor any offie<er or principal of their firm have any interest in, or shall acquire any interest, directly or indirectly, which will conflict in any manner or degree with the performance of their services hereunder. Consultant further covenants that in the performance of this Agreement, no person having such interest shall be employed by them as an office, employee, agent, or subcontractor. Consultant further covenants that Consultant has not contracted with nor is performing any services, directly or indirectly, with any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area and further covenants and agrees that Consultant and/or its subcontractors shall provide no service or enter into any agreement or agreements with a/any developer(s) and/or property owner(s) and/or firm(s) and/or partnership(s) owning property in the City or the study area prior to the completion of the work under this Agreement. 17. NOTICES Any notice which either party may desire to give to the other party under this Agreement must be in writing and may be given either by (i) personal service, (ii) delivery by a reputable document delivery service, such as but not limited to, Federal Express, which provides a receipt showing date and time of delivery, or (iii) mailing in the United States Mail, certified mail, postage prepaid, return receipt requested, addressed to the address of the party as set forth below or at any other address as that party may later designate by notice: To City: To Consultant: E. Cherry Avenue Specific Plan EIR Request for Proposals City of Arroyo Grande (City Representative) 300 E. Branch Street Arroyo Grande, CA 93420 Page18of26 Item 8.i. - Page 41 18. ASSIGNMENT The Consultant shall not assign the performance of this Agreement, nor any part thereof, without the prior written consent of the City. 19. GOVERNING LAW The City and Consultant understand and agree that the laws of the State of California shall govern the rights, obligations, duties, and liabilities of the parties to this Agreement and also govern the interpretation of this Agreement. Any litigation concerning this Agreement shall take place in the superior or federal district court with jurisdiction over the City of Arroyo Grande. 20. ENTIRE AGREEMENT This Agreement contains the entire understanding between the parties relating to the obligations of the parties described in this Agreement. All prior or contemporaneous agreements, understandings, representations, and statements, or written, are merged into this Agreement and shall be of no further force or effect. Each party is entering into this Agreement based solely upon the representations set forth herein and upon each party's own independent investigation of any and all facts such party deems material. 21. TIME City and Consultant agree that time is of the essence in this Agreement. 22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL Consultant is bound by the contents of the City's Request for Proposal, Exhibit "D", attached hereto and incorporated herein by this reference, and the contents of the proposal submitted by the Consultant, Exhibit "E", attached hereto and incorporated herein by this reference. In the event of conflict, the requirements of City's Request for Proposals and this Agreement shall take precedence over those contained in the Consultant's proposals. 23. CONSTRUCTION The parties agree that each has had an opportunity to have their counsel review this Agreement and that any rule of construction to the effect that ambiguities are to be resolved against the drafting party shall not apply in the interpretation of this Agreement or any amendments or exhibits thereto. The captions of the sections are for convenience and reference only, and are not intended to be construed to define or limit the provisions to which they relate. 24. AMENDMENTS Amendments to this Agreement shall be in writing and shall be made only with the mutual written consent of all of the parties to this Agreement. 25. AUTHORITY TO EXECUTE THIS AGREEMENT The person or persons executing this Agreement on behalf of Consultant warrants and represents that he/she has the authority to execute this Agreement on behalf of the Consultant and has the authority to bind Consultant to the performance of its obligations hereunder. E. Cherry Avenue Specific Plan EIR Request for Proposals Page19of26 Item 8.i. - Page 42 IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be executed the day and year first above written. CITY OF ARROYO GRANDE CONSULTANT By: _________ _ Jim Hill, Mayor Its:. ___________ _ Attest· (Title) Kelly Wetmore, City Clerk Approved As To Form: Heather Whitham, City Attorney E. Cherry Avenue Specific Plan EIR Request for Proposals Page20of26 Item 8.i. - Page 43 EXHIBIT A SCOPE OF WORK EXHIBIT B PAYMENT SCHEDULE EXHIBIT C INSURANCE REQUIREMENTS Prior to the beginning of and throughout the duration of the Work, Consultant will maintain insurance in conformance with the requirements set forth below. Consultant will use existing coverage to comply with these requirements. If that existing coverage does not meet the requirements set forth here, Consultant agrees to amend, supplement or endorse the existing coverage to do so. Consultant acknowledges that the insurance coverage and policy limits set forth in this section constitute the minimum amount of coverage required. Any insurance proceeds available to City in excess of the limits and coverage required in this agreement and which is applicable to a given loss, will be available to City. Consultant shall provide the following types and amounts of insurance: Commercial General Liability Insurance using Insurance Services Office "Commercial General Liability" policy from CG 00 01 or the exact equivalent. Defense costs must be paid in addition to limits. There shall be no cross liability exclusion for claims or suits by one insured against another. Limits are subject to review but in no event less than $1,000,000 per occurrence. Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no event to be less than $1,000,000 per accident. If Consultant owns no vehicles, this requirement may be satisfied by a non-owned auto endorsement to the general liability policy described above. If Consultant or Consultant's employees will use personal autos in any way on this project, Consultant shall provide evidence of personal auto liability coverage for each such person. Professional Liability or Errors and Omissions Insurance as appropriate shall be written on a policy form coverage specifically designated to protect against acts, errors or omissions of the Consultant and "Covered Professional Services" as designated in the policy must specifically include work performed under this agreement. The policy limit shall be no less than $1,000,000 per claim and in the aggregate. The policy must "pay on behalf of the insured and must include a provision establishing the insurer's duty to defend. The policy retroactive date shall be on or before the effective date of this agreement. Insurance procured pursuant to these requirements shall be written by insurer that are admitted carriers in the state California and with an A.M. Bests rating of A-or better and a minimum financial size VII. General conditions pertaining to provision of insurance coverage by Consultant. Consultant and City agree to the following with respect to insurance provided by Consultant: 1. Consultant agrees to have its insurer endorse the third party general liability coverage required herein to include as additional insureds City, its officials employees and agents, using standard ISO endorsement No. CG 2010 with an edition prior to 1992. Consultant also agrees to require all Consultants, and subcontractors to do likewise. 2. No liability insurance coverage provided to comply with this Agreement shall prohibit Consultant, or Consultant's employees, or agents, from waiving the right of subrogation prior to a loss. Consultant agrees to waive E. Cherry Avenue Specific Plan EIR Request for Proposals Page21of26 Item 8.i. - Page 44 subrogation rights against City regardless of the applicability of any insurance proceeds, and to require all Consultants and subcontractors to do likewise. 3. All insurance coverage and limits provided by Consultant and available or applicable to this agreement are intended to apply to the full extent of the policies. Nothing contained in this Agreement or any other agreement relating to the City or its operations limits the application of such insurance coverage. 4. None of the coverages required herein will be in compliance with these requirements if they include any limiting endorsement of any kind that has not been first submitted to City and approved of in writing. 5. No liability policy shall contain any provision or definition that would serve to eliminate so-called "third party action over" claims, including any exclusion for bodily injury to an employee of the insured or of any Consultant or subcontractor. 6. All coverage types and limits required are subject to approval, modification and additional requirements by the City, as the need arises. Consultant shall not make any reductions in scope of coverage (e.g. elimination of contractual liability or reduction of discovery period) that may affect City's protection without City's prior written consent. 7. Proof of compliance with these insurance requirements, consisting of certificates of insurance evidencing all of the coverages required and an additional insured endorsement to Consultant's general liability policy, shall be delivered to City at or prior to the execution of this Agreement. In the event such proof of any insurance is not delivered as required, or in the event such insurance is canceled at any time and no replacement coverage is provided, City has the right, but not the duty, to obtain any insurance it deems necessary to protect its interests under this or any other agreement and to pay the premium. Any premium so paid by City shall be charged to and promptly paid by Consultant or deducted from sums due Consultant, at City option. 8. Certificate(s) are to reflect that the insurer will provide 30 days notice to City of any cancellation of coverage. Consultant agrees to require its insurer t9 modify such certificates to delete any exculpatory wording stating that failure of the insurer to mail written notice of cancellation imposes no obligation, or that any party will "endeavor" (as opposed to being required) to comply with the requirements of the certificate. 9. It is acknowledged by the parties of this agreement that all insurance coverage required to be provided by Consultant or any subcontractor, is intended to apply first and on a primary, noncontributing basis in relation to any other insurance or self insurance available to City. 10. Consultant agrees to ensure that subcontractors, and any other party involved with the project who is brought onto or involved in the project by Consultant, provide the same minimum insurance coverage required of Consultant. Consultant agrees to monitor and review all such coverage and assumes all responsibility for ensuring that such coverage is provided in conformity with the requirements of this section. Consultant agrees that upon request, all agreements with subcontractors and others engaged in the project will be submitted to City for review. 11. Consultant agrees not to self-insure or to use any self-insured retentions or deductibles on any portion of the insurance required herein and further agrees that it will not allow any Consultant, subcontractor, Architect, Engineer or other entity or person m any way involved in the performance of work on the project contemplated by this agreement to self-insure its obligations to City. If Consultant's existing coverage includes a deductible or self-insured retention, the deductible or self-insured retention must be declared to the City. At the time the City shall review options with the Consultant, which may include reduction or elimination of the deductible or self-insured retention, substitution of other coverage, or other solutions. 12. The City reserves the right at any time during the term of the contract to change the amounts and types of insurance required by giving the Consultant ninety (90) days advance written notice of such change. If such change results in substantial additional cost to the Consultant, the City will negotiate additional compensation proportional to the increase benefit to City. 13. For purposes of applying insurance coverage only, this Agreement will be deemed to have been executed immediately upon any party hereto taking any steps that can be deemed to be in furtherance of or towards performance of this Agreement. E. Cherry Avenue Specif/C Plan EIR Request for Proposals Page22of26 Item 8.i. - Page 45 14. Consultant acknowledges and agrees that any actual or alleged failure on the part of City to inform Consultant of non-compliance with any insurance requirements in no way imposes any additional obligations on City nor does it waive any rights hereunder in this or any other regard. 15. Consultant will renew the required coverage annually as long as City, or its employees or agents face an exposure from operations of any type pursuant to this agreement. This obligation applies whether or not the agreement is canceled or terminated for any reason. Termination of this obligation is not effective until City executes a written statement to that effect. 16. Consultant shall provide proof that policies of insurance required herein expiring during the term of this Agreement have been renewed or replaced with other policies providing at least the same coverage. Proof that such coverage has been ordered shall be submitted prior to expiration. A coverage binder or letter from Consultant's insurance agent to this effect is acceptable. A certificate of insurance and/or additional insured endorsement as required in these specifications applicable to the renewing or new coverage must be provided to City within five days of the expiration of the coverages. 17. The provisions of any workers' compensation or similar act will not limit the obligations of Consultant under this agreement. Consultant expressly agrees not to use any statutory immunity defenses under such laws with respect to City, its employees, officials and agents. 18. Requirements of specific coverage features or limits contained in this section are not intended as limitations on coverage, limits or other requirements nor as a waiver of any coverage normally provided by any given policy. Specific reference to a given coverage feature is for purposes of clarification only as it pertains to a given issue, and is not intended by any party or insured to be limiting or all-inclusive. 19. These insurance requirements are intended to be separate and distinct from any other provision in this agreement and are intended by the parties here to be interpreted as such. 20. The requirements in this Section supersede all other sections and provisions of this Agreement to the extent that any other section or provision conflicts with or impairs the provisions of this Section. 21. Consultant agrees to be responsible for ensuring that no contract used by any party involved in any way with the project reserves the right to charge City or Consultant for the cost of additional insurance coverage required by this agreement. Any such provisions are to be deleted with reference to City. It is not the intent of City to reimburse any third party for the cost of complying with these requirements. There shall be no recourse against City for payment of premiums or other amounts with respect thereto. 22. Consultant agrees to provide immediate notice to City of any claim or loss against Consultant arising out of the work performed under this agreement. City assumes no obligation or liability by such notice, but has the right (but not the duty) to monitor the handling of any such claim or claims if they are likely to involve City. EXHIBIT D CITY'S REQUEST FOR PROPOSAL EXHIBIT E CONSULTANT'S PROPOSAL E. Cherry Avenue Specific Plan EIR Request for Proposals Page23of26 Item 8.i. - Page 46 Section E PROPOSAL SUBMITTAL FORMS ACKNOWLEDGEMENT The undersigned declares that she or he: • Has carefully examined the East Cherry Avenue Specific Plan Project; • ls thoroughly familiar with its content; • ls authorized to represent the proposing firm; and • Agrees to perform the work as set forth in this proposal. Firm Name and Address: Contact Name: Email: I Fax: I Phone: Signature of Authorized Representative: Date: INSURANCE CERTIFICATE Insurance Company's A.M. Best Rating D Certificate of insurance attached E. Cherry Avenue Specific Pion EIR Request for Proposals Poge24of26 Item 8.i. - Page 47 STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The Consultant shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevented from bidding on, or completing a federal, state, or local government project because of the violation of law, a safety regulation, or for any other reason, including but not limited to financial difficu !ties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. Do you have any disqualification as described in the above paragraph to declare? If yes, explain the circumstances. Oves Executed on __________ at _________________ under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. Signature of Authorized Consultant Representative REFERENCES Number of years engaged in providing the services included within the scope of the specifications under the present business name: ___ _ Describe fully the last three contracts performed by your firm that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each of the references listed for additional information regarding your firm's qualifications. Reference No. l Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services E. Cherry Avenue Specific Plan EIR Request for Proposals Page25of26 Item 8.i. - Page 48 I Prnj•ct Outoom• Reference No. 2 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome Reference No. 3 Customer Name Contact Individual Telephone & Email Street Address City, State, Zip Code Date of Services Contract Amount Description of Services Project Outcome E. Cherry Avenue Specific Plan EIR Request for Proposals Page26of26 Item 8.i. - Page 49 EXHIBIT E CONSULTANT'S PROPOSAL Page 17 Item 8.i. - Page 50 ,...., I ' I ___ ; n L; n l' I._, [ [ [] c [ n I i L_J [ EXHIBIT E SEP 0 1 2015 CITY OF ARROYO G!?ANDE COl\,iMUN!'l'Y DEV~i.OPM!::MI ~ amec foster wheeler ~~--.u~a.~~d Proposal to Prepare the Environmental Impact Report for the East Cherry Avenue Specific Plan Project Prepared For: The City of Arroyo Grande Community Development Department 300 East Branch Street Arroyo Grande, CA 93420 September 1, 2015 Prepared By: Amee Foster Wheeler Environment & Infrastructure, Inc. 104 West Ana pa mu Street, Suite 204A Santa Barbara, CA 93101 805.962.0992 j 805.966.1706 FAX Item 8.i. - Page 51 This Page Intentionally Left Blank r-i I I I l. I: u \l I ' u [ f'. L_J b [ [ r L~ -' Item 8.i. - Page 52 __ J ·' _, September 1, 2015 Community Development Department City of Arroyo Grande 300 E. Branch Street Arroyo Grande, CA 93420 Attention: John Rickenbach Subject: Proposal to Prepare an Environmental Impact Report for the East Cherry Avenue Specific Plan Dear Mr. Rickenbach: Amee Foster Wheeler Environment & Infrastructure, Inc. (AmecFW) is pleased to present a proposal to prepare an Environmental Impact Report (EIR) for the East Cherry Avenue Specific Plan in the City of Arroyo Grande, CA (City). AmecFW is excited about this opportunity to assist the City and have brought together an outstanding team of environmental professionals with directly relevant experience preparing El Rs for specific plans and the key issues associated with this project (e.g., agricultural resources). We have also prepared several recent EIRs to address impacts to agricultural resources, including the Prefumo Creek Commons EIR for the City of San Luis Obispo, the Cuyama Solar EIR for Santa Barbara County and the Carmel Canine Sports Center EIR for Monterey County. Highlights of our team's capabilities and approach include: • A Project Manager with 30 years of experience, including preparation of EIRs for specific plans and those that address impacts to agricultural resources. • A Deputy Project Manager with experience and skills supporting management of budgets, timelines, and technical project teams to ensure timely delivery of high quality work products. • A Quality Control Manager who has prepared over 45 EIRs with extensive familiarity with the requirements of the California Environmental Quality Act (CEQA). • A technical team with expertise in anticipated project issues, including traffic congestion, impacts to agricultural land, hydrology, noise and air quality. • A firm committed to working as an extension of City staff to produce a thorough, accessible, and legally sustainable EIR in a timely and efficient manner. AmecFW understands that the East Cherry Avenue Specific Plan is an important infill development project and that the EIR must address the three individual project phases or components, as well as the whole of the project. Clearly distinguishing the impacts of each project subarea will facilitate City design review and conditioning of development within each subarea, while still addressing the impacts of whole of the project as required by CEQA, along with any public improvements with costs shared between subarea developments Item 8.i. - Page 53 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ·~ amec •t" foster wheeler (e.g., frontage or utility improvements). As set forth in our proposal, we intend to conserve budget and effort by preparing an EIR that focuses on key issues (e.g., agriculture, traffic, neighborhood compatibility) while addressing all issues identified in the RFP. This focused approach will also facilitate completing the project on an expedited schedule. We hope that this proposal demonstrates our understanding of the City's needs and our ability to deliver a high quality EIR in an efficient and timely manner. We have structured our proposal to respond to the City's RFP exactly as requested, including the City submittal forms, our firm's experience, a proposed project team that matches project issues and City needs, and provides a proposed approach and scope of work plan for the project. Should you have additional questions, or need clarification on the attached scope of work, please feel free to contact Ms. Rita Bright in AmecFW's Santa Barbara office at (805) 962-0992 x224 or ritabright@amecfw.com. Either Ms. Bright or I are authorized to represent the firm in discussions regarding this proposal. We look forward to hearing back from you. Resoectfullv Submitted. {}l;f~~<Af Aaron P. Goldschmidt Vice President Environmental Planning Group Amee Foster Wheeler Environment & Infrastructure, Inc. 104 West Anapamu Street, Suite 204A Santa Barbara, CA 93101 Amee Foster Wheeler ii l' L [ [ [ c c [j r: ,__, l-, " Item 8.i. - Page 54 = City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Spec1f1c Plan Project September 1, 2015 Proposal to Prepare the Environmental Impact Report ~ am~c,~~ foster wheeler for the East Cherry Avenue Specific Plan Project Table of Contents I. Submittal Fonns .................................................................................................................................. 1 II. Qualifications ...................................................................................................................................... 7 Project Experience ................................................................................................................................. 9 Project Team Experience .................................................................................................................. 15 Pro1ect Management Team .. ...... .......... ............ .......... ... .... .. . . ... . . ....... ....... . . .. .. ... ...... .. . . .... . ..... 15 Qualifications of Key Team Members ........................................... . ........ .... .... . ............. 19 Technical Team Members...................... . ................................ . . .......................... 20 Proposed Schedule..... . . . . . . . . . . .. . . . . . . . .. . . ... . . . . . ... . . . . . ..... .. . . . . . . . . . . . . . . . . . . . . . . . .. . . . . ... .. . . . . . . . ............................. 22 Cost Proposal ....................................................................................................................................... 24 Proposal Assumptions.......................... .............. . . .... ....... .......... ............. ..... .. . .............. ......... . .... 25 Ill. Work Program ................................................................................................................................... 29 Project Management Approach .............................................................................................................. 30 Project Understanding ........................................................................................................................... 31 Ant1c1pated EIR Preparation Tasks.................. . .................................................................................. 34 General Descnption of EIR Components........ ........... ..... .. ....... ..... ...... .... .... ................. .. . ....... . ... . ... . .... 36 Potential Scope of Environmental Impact Assessment. . . .. . .. .... ...... ......... .. . ....... ... . . ... . ......... ... . .... .40 IV. References ......................................................................................................................................... 52 Amee Foster Wheeler iii Item 8.i. - Page 55 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Proiect September 1, 2015 This Page Intentionally Left Blank Amee Foster Wheeler ~' ame~~ foster wheeler iv [ n I; [] [l [ [ D D b [ [ Item 8.i. - Page 56 _.J • -1 _; City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 I. SUBMITTAL FORMS '~ am~~., foster wheeler As documented in the following Submittal Forms, AmecFW acknowledges. that we have reviewed and understand the City's Request for Proposals (RFP) issued on August 7, 2015. Our submittal also confirms that AmecFW has sufficient insurance coverage to meet the City's needs and our firm and team members have never been disqualified, removed, or prevented from bidding on a federal, state, or local government project. Our professional experience with a range of local clients has been efficient, collaborative, and creative to produce high quality, thorough, and legally sustainable environmental documents, as documented in a series of letters of commendation our team has received, provided on the enclosed CD . Amee Foster Wheeler 1 Item 8.i. - Page 57 Section E [ PROPOSAL SUBMITTAL FORMS ACKNOWLEDGEMENT The undersigned declares that she or he: • Has carefully examined the East Cherry Avenue Specific Plan Project; • Is thoroughly familiar with its content; n • ls authorized to represent the proposing firm; and • Agrees to perform the work as set forth in this proposal. Firm Name and Address: Amee Foster Wheeler Environment & Infrastructure, Inc 104 West Anapamu Street, Suite 204A Santa Barbara, CA 93101 Contact Name: Dan Gira Email: I Fax: I Phone: dan.gira@amecfw.com 805-966-1706 805-962-0992 c Signature of Authorized Representative: Date: [ Aaron Goldschmidt, Vice Presidnet, Environmental Science Practice 9/31/2015 INSURANCE CERTIFICATE A++u (Superior) Insurance Company's A.M. Best Rating 0 Certificate of insurance attached D [ E. Cherry Avenue Specific Plan EIR Request for Proposals Page24of26 Item 8.i. - Page 58 ., _J -1 I ' -, _; STATEMENT OF PAST CONTRACT DISQUALIFICATIONS The Consultant shall state whether it or any of its officers or employees who have a proprietary interest in it, has ever been disqualified, removed, or otherwise prevenviolation of law, a safety regulation, or for any other reason, including but not limited to financial difficulties, project delays, or disputes regarding work or product quality, and if so to explain the circumstances. Do you have any disqualification as described in the above paragraph to declare? If yes, explain the circumstances. DYes ~ No Executed on August 31, 2015 at Santa Barbara, California under penalty of perjury of the laws of the State of California, that the foregoing is true and correct. (}t;f lfu ~cif Signature of Authorized Consultant Representative REFERENCES Number of years engaged in providing the services included within the scope of the specifications under the present business name: 21 years Describe fully the last three contracts performed by your firm that demonstrate your ability to provide the services included with the scope of the specifications. Attach additional pages if required. The City reserves the right to contact each ofthe references listed for additional information regarding your firm's qualifications. Reference No. 1 Customer Name City of Santa Monica, Community Development Department Contact Individual Rachel Kwok, Project Manager Telephone & Email 310-458-8341, rachel.kwok@smgov.net Street Address 1685 Mam Street, Room 212 City, State, Zip Code Santa Mornca, CA 904ut Date of Services 2012-present Contract Amount $2 milhon (aggregated) R,e?ifi~ftt\On otSeriYriCecTuAMEC has prm11ded full-se1V1ce CEQA environmental documentation se1V1c:es for the City of Santa Monica begmrnng m 2012 with e t o orado otel roje El R following with the Downtown Specific Plan, Memonal Park Neighborhood Plan, and the 500 Broadway Mixed Use Development Project El Rs currently underway These El Rs addressed a range of urban resource issues, including historic resource evaluation, mulb-modal transportation impacts, visual resources, hydrology, geology.and noise ProJect Outcome The th & Colorado Hotel Projects EIR was certified in 2013 The Draft Downtown Spec1f1c Plan, Memonal Park Neighborhood Plan, and the 500 Broadway Mixed Use Development Project EIRs are currently being prepared for release m 2015 19 Item 8.i. - Page 59 [ Reference No. 2 Customer Name City of San Luis Obispo, Community Development Department Contact Individual Phil Dunsmore, Senior Planner Telephone & Email (805) 781-7522 , pdunsmore@sloc1ty erg Street Address 919 Palm Street City, State, Zip Code San Luis Obispo, CA 93401 Date of Services 2008-2009 Contract Amount $300,000 00+ Description of Services AMEC prepared the Chinatown EIR for a 2 12-acre, 300,000 square foot, six story mixed use SD-room hotel, restaurant lounge, and spa, and res1denbal and commeroal project 1n the Chinatown and downtown H1stonc D1stncts in the City of San Luis Obispo The project also included ground floor commercial uses, construction of an extensive public plaza/walkway system, and a subterranean parking garage Key EIR issues included loss of h1stonc structures, including the extent of hlstonc Chinatown-era features, impacts to two h1stonc d1stncts, and subsurface preh1stonc and h1stonc remains, 1nclud1ng the potenbal locat1on of the M1ss1on San Luis Obispo Chumash cemetery Project Outcome The quality of AMEC's work on the EIR was acknowledged by the City staff, dec1s1on-makers and the public and the project won unanimous approval from the Planning Comm1ss1on and City Council. The EIR was certified in 2009 Reference No. 3 Customer Name County of Santa Barbara, Planning and Development Department Contact Individual Kevin Drude, Deputy Director Telephone & Email (805) 568-2519, kevin@cosanta-barbara.ca.us Street Address 123 East Anapamu Street City, State, Zip Code Santa Barbara, CA 93101 [ Date of Services 2009-present Contract Amount $800,000.00 (aggregated) Descrirition of Services AMEC has provided full-service CEQA environmental documentation services for the County of Santa B rbara, including a range of EIRs addressing urban, rural, and coastal development Recent EIRs include the Paradiso Del Mare Development, Goleta Beach Managed Retreat project 2 0 EIR, shell Guadalupe Dunes Supplemental EIR, and Cuyama First Solar Project EIR. These EIRs addressed a range of resource issues, including shoreline managment, cultural resource evaluation, transportat10n impacts, visual resources, hydrology, geology, and noise ProJect Outcome AM C has submitted Final or proposed Final El Rs for the Paradiso Del Mare Development, Goleta Beach Managed Retreat Project 2.0 EIR, Shell Guadalupe Dunes Supplemental EIR, and Cuyama First Solar Project EIR c D [ 20 Item 8.i. - Page 60 I ~ ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) I., ~-04/28/2015 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. [ IMPORTANT: If the certificate holder 1s an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER 1-908-566-1010 CONTACT NAME Construction Risk Partners, LLC PHONE I FAX IA/C No Ext\. IA/C Nol E-MAIL Campus View Plaza ADDRESS 1250 Route 28, Suite 201 INSURER{S) AFFORDING COVERAGE NAIC# Branchburg, NJ 08876 INSURER A ACE AMER INS CO 22667 INSURED INSURER B · ZURICH AMER INS CO 16535 Amee USA Holdings, Inc. INSURER C · ACE PROP & CAS INS co 20699 1979 Lakeside Parkway, Suite 500 INSURER D. AMERICAN ZURICH INS CO 40142 INSURERE Tucker, GA 30084 INSURERF COVERAGES CERTIFICATE NUMBER: 43681148 REVISION NUMBER: THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE '""n lwun POLICY NUMBER IMMIDDIYYYYl IMM/DDIYYYYl LIMITS [ A x COMMERCIAL GENERAL LIABILITY G24556347 05/01/15 05/01/16 EACH OCCURRENCE $ 2,000,000 -D CLAIMS-MADE 0 OCCUR DAMAGE TO RENTED PREMISES IEa occurrence\ $ 100,000 -MED EXP (Any one person) $ 10,000 -PERSONAL & ADV INJURY $ 2,000,000 [ GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ 4,000,000 Fl POLICY 0 f~g: ~LOG PRODUCTS ·COMP/OP AGG $ 4,000,000 OTHER $ B AUTOMOBILE LIABILITY BAP 9483148-04 05/01/15 05/01/16 COMBINED SINGLE LIMIT $ 1,000,000 IEa accident\ -x ANY AUTO BODILY INJURY {Per person) $ -ALL OWNED -SCHEDULED x BODILY INJURY (Per accident) $ -AUTOS -AUTOS x x NON-OWNED rp~?~~i;,',;1~AMAGE $ HIRED AUTOS AUTOS -- [ Comp $1,00 x lX Coll $1,000 $ c x UMBRELLA LIAB MOCCUR XOO G27240665 05/01/15 05/01/16 EACH OCCURRENCE $ 1,000, 000 -EXCESS LIAB CLAIMS-MADE AGGREGATE $ 1,000,000 [ OED I I RETENTION$ 10. 000 $ D WORKERS COMPENSATION WC 3504866-14 05/01/15 05/01/16 x I ~f~TUTE I I OTH- AND EMPLOYERS' LIABILITY ER Y/N D ANY PROPRIETOR/PARTNER/EXECUTIVE EJ WC 3867133-08 05/01/15 05/01/16 E L EACH ACCIDENT $ 1,000,000 OFFICER/MEMBER EXCLUDED? N/A {Mandatory In NH) E L DISEASE • EA EMPLOYEE $ 1,000,000 [ If yes, descnbe under E L DISEASE • POLICY LIMIT $ 1,000,000 DESCRIPTION OF OPERATIONS below [ p DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES {ACORD 101, Additional Remarks Schedule, may be attached 1f more space 1s required) ' Evidence of Insurance for AMEC USA Holdings Inc. and/or subsidiary companies. L. AMEC USA Holdings, Inc., Amee Foster Wheeler Ventures, Inc. {formerly National Ventures, Inc.), Amee Foster Wheeler AES Inc. (formerly AMEC AES, Inc.), Amee Foster Wheeler Environment & Infrastructure, Inc. (formerly AMEC Environment & Infrastructure, Inc.), Amee Foster Wheeler Oil & Gas, Inc., (formerly AMEC Oil & Gas, Inc.), Amee Foster Wheeler E&C Services, Inc. (formerly AMEC E&C Services, Inc.), Amee Foster Wheeler Kamtech, Inc. (formerly AMEC Kamtech, Inc.), Terra Nova Technologies, Inc. ~ 1 CERTIFICATE HOLDER CANCELLATION Amee USA Holdings Inc. 1979 Lakeside Parkway Suite500 Tucker, GA 30084 I ACORD 25 (2014/01) lbowmanl 43681148 SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE USA w~ (<.. ~ © 1988-2014ACORD CORPORATION. All rights reserved. The ACORD name and <logo are registered marks of ACORD Item 8.i. - Page 61 ACORD® CERTIFICATE OF LIABILITY INSURANCE I DATE (MM/DD/YYYY) ~ 04/28/201.5 THIS CERTIFICATE IS ISSUED AS A MATTER OF INFORMATION ONLY AND CONFERS NO RIGHTS UPON THE CERTIFICATE HOLDER. THIS CERTIFICATE DOES NOT AFFIRMATIVELY OR NEGATIVELY AMEND, EXTEND OR ALTER THE COVERAGE AFFORDED BY THE POLICIES BELOW. THIS CERTIFICATE OF INSURANCE DOES NOT CONSTITUTE A CONTRACT BETWEEN THE ISSUING INSURER(S), AUTHORIZED REPRESENTATIVE OR PRODUCER, AND THE CERTIFICATE HOLDER. IMPORTANT: If the certificate holder is an ADDITIONAL INSURED, the policy(ies) must be endorsed. If SUBROGATION IS WAIVED, subject to the terms and conditions of the policy, certain policies may require an endorsement. A statement on this certificate does not confer rights to the certificate holder in lieu of such endorsement(s). PRODUCER l.-908-566-l.Ol.0 CONTACT NAME Construction Risk Partners, LLC PHONE I FAX IAIC No Ext\, IAJC Nol E-MAIL Campus View Plaza ADDRESS l.250 Route 28, Suite 201. INSURER(S) AFFORDING COVERAGE NAIC# Branchburg, NJ 08876 INSURER A: AIG SPECIALTY INS CO 26883 INSURED INSURERB ZURICH AMER INS CO l.6535 Amee USA Holdings, Inc. INSURERC l.979 Lakeside Parkway, Suite 500 INSURERD · INSURERE Tucker, GA 30084 INSURER F · COVERAGES CERTIFICATE NUMBER: 43681.929 REVISION NUMBER· THIS IS TO CERTIFY THAT THE POLICIES OF INSURANCE LISTED BELOW HAVE BEEN ISSUED TO THE INSURED NAMED ABOVE FOR THE POLICY PERIOD INDICATED NOTWITHSTANDING ANY REQUIREMENT, TERM OR CONDITION OF ANY CONTRACT OR OTHER DOCUMENT WITH RESPECT TO WHICH THIS CERTIFICATE MAY BE ISSUED OR MAY PERTAIN, THE INSURANCE AFFORDED BY THE POLICIES DESCRIBED HEREIN IS SUBJECT TO ALL THE TERMS, EXCLUSIONS AND CONDITIONS OF SUCH POLICIES LIMITS SHOWN MAY HAVE BEEN REDUCED BY PAID CLAIMS. INSR ADDL SUBR POLICY EFF POLICY EXP LTR TYPE OF INSURANCE ""'" """" POLICY NUMBER IMMIDD/YYYYl IMM/DD/YYYYl LIMITS COMMERCIAL GENERAL LIABILITY EACH OCCURRENCE $ -::=J CLAIMS-MADE D OCCUR DAMAGE TO RENTED PREMISES IEa occurrence\ $ -MED EXP (Any one person) $ PERSONAL & ADV INJURY $ - GEN'L AGGREGATE LIMIT APPLIES PER GENERAL AGGREGATE $ =1 DPRO-DLoc PRODUCTS· COMP/OP AGG $ POLICY JECT OTHER $ AUTOMOBILE LIABILITY COMBINED SINGLE LIMIT $ IEa accident\ - ANY AUTO BODILY INJURY (Per person) $ -ALL OWNED -SCHEDULED AUTOS AUTOS BODILY INJURY (Per accident) $ -~ NON-OWNED ~ROPERTY DAMAGE HIRED AUTOS AUTOS Per accident\ $ -~ $ UMBRELLA LIAB H OCCUR EACH OCCURRENCE $ - EXCESS LIAB CLAIMS-MADE AGGREGATE $ OED I I RETENTION$ $ WORKERS COMPENSATION I PER I I OTH- AND EMPLOYERS' LIABILITY STATUTE ER Y/N . ANY PROPRIETOR/PARTNER/EXECUTIVE D E L EACH ACCIDENT $ OFFICER/MEMBER EXCLUDED? N/A (Mandatory In NH) E L DISEASE -EA EMPLOYEE $ If yes, descnbe under E L DISEASE • POLICY LIMIT $ DESCRIPTION OF OPERATIONS below A Pollution CPL 124561.19 05/0l./15 05/01/16 Each Loss/Agg Limitl.,000,000 B Architects & Engineers Prof IPR l.008375-00 05/0l./l.5 05/0l./l.6 Any One Claim/Agg 1,000,000 DESCRIPTION OF OPERATIONS I LOCATIONS I VEHICLES (ACORD 101, Additional Remarks Schedule, may be attached if more space is requned) Evidence of Insurance for AMEC USA Holdings Inc. and/or subsidiary companies. AMEC USA Holdings, Inc., Amee Foster Wheeler Ventures, Inc. (formerly National Ventures, Inc.), Amee Foster Wheeler AES Inc. (formerly AMEC AES, Inc.), Amee Foster Wheeler Environment & Infrastructure, Inc. (formerly AMEC Environment & Infrastructure, Inc.), Amee Foster Wheeler Oil & Gas, Inc., (formerly AMEC Oil & Gas, Inc.), Amee Foster Wheeler E&C Services, Inc. (formerly AMEC Terra Nova Technologies, CERTIFICATE HOLDER Amee USA Holdings Inc. 1979 Lakeside Parkway Suite500 Tucker, GA 30084 I ACORD 25 (2014/01) lbowmanl 43681929 Inc. E&C Services, Inc.), Amee Foster Wheeler Kamtech, Inc. (formerly AMEC Kamtech, Inc.), CANCELLATION SHOULD ANY OF THE ABOVE DESCRIBED POLICIES BE CANCELLED BEFORE THE EXPIRATION DATE THEREOF, NOTICE WILL BE DELIVERED IN ACCORDANCE WITH THE POLICY PROVISIONS. AUTHORIZED REPRESENTATIVE USA w,JL..:.. {<.. ~ © 1988-2014 ACORD CORPORATION. All rights reserved. The ACORD name and logo are registered marks of ACORD r: \.' c D [ c c [ c [) [: [ [j [ r-• Item 8.i. - Page 62 11 Li n c [; D c [ c [J City of Arroyo Grande ~ Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 -~ amec i;_:i, foster wheeler II. QUALIFICATIONS Amee Foster Wheeler Environment & Infrastructure, Inc. (AmecFW) is pleased to submit this proposal to prepare the Environmental Impact Report (EIR) addressing the proposed East Cherry Avenue Specific Plan project for the City of Arroyo Grande (City). We have assembled an outstanding team led by a Project Manager with substantial experience preparing EIRs to address impacts to agricultural resources as well as those for specific plans. Our Project Manager, Ms. Rita Bright, has almost 30 years of agricultural land use planning and impact assessment experience. AmecFW is part of Amee Foster Wheeler pie, an international engineering services company with more Amee Foster Wheeler Team Relevant Expertise .a ~ • ~ . -:c -"., ~ ~ ~ • ,,:,, ~ A proven record of working closely with local agencies on complex projects, including specific plans. ~ A Project Manager with 30 years of EIR preparation I experience, including several specific plans. I !> A strong project management team with a depth 1 and redundancy of experience. ~ Expertise in analysis if impacts to agricultural land traffic, water resources, air quality and noise. ~ A local Santa Barbara-based environmental planning team to ensure responsiveness and impromptu attendance at onsite meetings. than 40,000 employees in 50 countries worldwide. AmecFWoperates more than 100 offices in North America comprising more than 4,000 scientists, geologists, engineers, biologists, environmental planners, and other technical specialists, including 500 professionals in California. We operate 12 California offices, including our Santa Barbara, San Francisco, and Riverside offices that support the Environmental Planning Group and are well-positioned to serve the City. We offer the -resources of a large, global firm, but provide the responsiveness and hands-on management capabilities of a smaller, local consulting company. Our Santa Barbara-based Environmental Planning Group specializes in the preparation of CEQA documents and permitting, and our staff has substantial experience with EIR preparation on the Central Coast. AmecFW has prepared multiple EIRs on urban infill development, specific plans, and projects with agricultural land t-~ am~~~~ faster wheeler Amee Foster Wheeler Caflfom1a Locat10ns impacts and related public concerns. AmecFW's California offices maintain in-house expertise in environmental, land use, infrastructure planning, biological, cultural and visual resource assessment, noise and air quality modeling and global climate change issues, water resources, hazardous materials, geological and geotechnical investigations, and state and federal permitting (e.g., Clean Water Act [CWA] Section 404 and 401 permits). Our environmental documents routinely address land use and planning, water supply, hydrology, and transportation. Through this experience, our team is intimately familiar with environmental and planning issues and related citizen concerns that may arise with this project (Table 1). Table 1. Examples of Amee Foster Wheeler Experience for Key Issues Amee Foster Wheeler 7 Item 8.i. - Page 63 City of Arroyo Grande ~ Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Proiect September 1, 2015 .- amec (;0 foster wheeler City of San Luis Obispo; Prefumo Creek County of Monterey; Carmel Canine Sports Commons EIR -Agricultural resources, arterial Park EIR -Agricultural resources, traffic traffic congestion and intersection improvements; I congestion and safety, groundwater overdraft sensitive habitats and species, flooding and water and water resources, neighborhood retention; land use and planning; climate change compatibility, consistency with adopted plans and direct and indirect GHG impacts. and policies; protection of riparian resources. City of Fountain Valley, Fountain Valley County of Santa Barbara, Paradiso del Mare Crossroads Specific Plan EIR-Traffic congestion, Estate Residential Development EIR -Traffic effectiveness of improved transit and mixed land safety, loss of agricultural land, visual and uses on congestion; air quality and GHGs/climate historic resources; drainage and biological change; historic and visual resources; adequacy of resources; recreation and trails; water supply; public services; water and sewer infrastructure and air quality, noise and safety, changes to public improvement costs; long term water supply. view corridors - City of Santa Monica, Downtown Specific Plan City of Sunnyvale, Peery Park Specific Plan EIR-Transportation and intersection congestion, EIR-Traffic congestion, air quality and GHGs/ transit, energy demand, air quality and GHGs/ climate change; historic and visual resources; ' climate change; historic and visual resources; loss of agricultural land, public services, water, adequacy of public services, water and sewer sewer and streetscape infrastructure and infrastructure and improvement costs; reliability of improvement costs; long term water supply and I long_:~!rn water su_p_e!t_ _________________ water qual~y impacts tp San Francisco Bay. -- AmecFW's local agency clients include Placer, Monterey, Santa Barbara, Ventura, Los Angeles, and San Diego counties, and the cities of Fountain Valley, Santa Monica, Malibu, Solana Beach, Oceanside, Los Angeles, Oxnard, Ventura, Santa Barbara, San Luis Obispo, Sunnyvale, and Berkeley (refer to Project Experience below). Our recent EIR experience includes both preparation of EIRs for multiple specific plans and those that address impacts to agricultural resources and traffic in a variety of jurisdictions, Our project team has expertise in key issue areas, particularly assessment of impacts to agricultural resources, neighborhood compatibility and incorporating and building upon the findings of traffic studies to convey complex analyses in an accessible manner. Our project manager has extensive experience in all types of agricultural land use planning and assessment of the impacts of loss of agricultural land. Our team has the experience to deliver a high quality EIR to the City under a reasonable budget and on an expedited timeline. The EIR prepared by AMEC and ultimately certified by the City Council of San Luis Obispo, was a critical tool in the decision- making process for the Council. Members of staff and the public who reviewed the report were impressed with its readability, superior, and thorough discussion of key technical issues. John Mandeville, (retired) Community Development Director, City of San Luis Obispo Amee Foster Wheeler 8 [ C [ [ [ D lJ c b l [j Item 8.i. - Page 64 I _ _J •-" = _J City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 _,, Project Experience ~ amec"';Y foster wheeler Our team is well qualified to prepare the EIR for the East Cherry Avenue Specific Plan project through our team's substantial experience preparing award-winning El Rs for specific plans and infill development projects and those with potential impacts to agriculture. Our ability to address complex issues, such as transportation and congestion, agricultural resources, biological resources, flooding, public services and utilities, has been demonstrated by our work on projects such as the Prefumo Creek Commons EIR, located in the City of San Luis Obispo and the Paradiso def Mare EIR with a site that encompasses both prime and non prime soils in Santa Barbara County. Our Project Manager has prepared multiple El Rs with issues to those that may arise from the East Cherry Avenue Specific Plan. Our recently completed Cuyama Solar Array General Plan and Ordinance Amendments and Carmel Canine Sport Center EIRs both provided detailed analysis of impacts to agricultural resources. We are currently preparing five specific plan EIRs including the Avila Ranch Specific Plan EIR in the City of San Luis Obispo, which addressed agricultural resource impacts, as well as the Downtown Specific Plan and Memorial Park Neighborhood Plan Program EIRs in Santa Monica and the Peery Park Specific Plan EIR in Sunnyvale. These EIR's provide in depth analysis of complex traffic congestion and transportation issues and address water and sewer infrastructure and roadway capacities and improvements. 2009APA CALIFORNIA CHAPTER AWARD OF MERIT 2009 APA 2010 AEP CENTRAL COAST OUTSTANDING PUBLIC SECTION INVOLVEMENT/ AWARD OF EXCELLENCE EDUCATION PROGRAM 2015AEP OUTSTANDING ENVIRONMENTAL ANALYSIS DOCUMENT AWARD •': -'. Amee Foster Wheeler 2012 AEP OUTSTANDING ENVIRONMENTAL ANALYSIS DOCUMENT AWARD 2015AEP OUTSTANDING ENVIRONMENTAL ANALYSIS DOCUMENT AWARD 9 Item 8.i. - Page 65 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 --~-'\'ff. _-.. Jl amec &'J. foster wheeler As demonstrated through project performance, our team is prepared to work with City staff to provide thorough, objective, and legally sustainable environmental documentation that will withstand public and agency scrutiny and permit well-informed decision-making. Our team offers the expertise and technical knowledge to address the range of environmental issues likely to arise from the proposed East Cherry Avenue Specific Plan and to craft meaningful alternatives and mitigation measures. Brief overviews of EIRs for several relevant complex projects, including urban infill and hotel developments, specific plans, and general plans are provided below. PREFUMO CREEK COMMONS PROJECT EIR CITY OF SAN LUIS OBISPO, CALIFORNIA This EIR addressed the impacts of approval of a general plan amendment, rezone, annexation, parcel map, and use permits to accommodate a new Target-based regional shopping center on a 31- acre site in southwest San Luis Obispo. The EIR provided in-depth analysis of the impacts to agricultural resources and reviewed offsite mitigation purchase of agricultural conservation easements, as well as consistency with City agricultural protection policies. The EIR also addre~sed area circulation improvements, flooding, and resource protection centered on Prefumo Creek. Key EIR resource issues j Client Name and Contact Phil Dunsmore, Associate Planner City of San Luis Obispo Community Development Department 919 Palm Street San Luis Obispo, CA 93401 (805) 781-7522 pdunsmore@slocity.org "' Dan Gira, Project Manager included arterial traffic congestion, impacts to riparian habitat, the ll Rita Bright, Land use/Agricultural Policies threatened southern steelhead and California red-legged frog, loss of prime agricultural land and on and offsite mitigation, airport land use plan hazards and conflicts, and impacts to a scenic corridor along Los Osos Valley Road. The site's location in the 1 OD-year floodplain required detailed hydrologic modeling to assess and resolve flooding impacts. The EIR also addressed jobs-housing balance/affordable housing, noise, air quality, GHGs, and conformance with AB 32, SB 97 and SB 375. Our team worked closely with City staff to resolve contentious arterial congestion issues at the intersection of Madonna and Los Osos Valley Roads, including identification of options for intersection improvements to maintain acceptable levels of service and reduce congestion. We identified less intrusive flood control improvements to address flooding and preserve onsite habitat, eliminating creek channelization and expensive subsurface detention. We also provided detailed analysis of consistency with the City's adopted general plan, including agricultural greenbelt protection policies forthe "Los Osos Valley Gap" Special Design Area ("Gap" property). The EIR was certified by the City Council, the project was unanimously approved and a Target-based shopping center is now operating on the site. I "AMEC has shown the ability to present complex transportation issues in a manner which is thorough, we/I-organized and I i understandable to the general public." I J Peggy Mandeville, Principal Transportation Planner, City of San Luis Obispo I Amee Foster Whee/er 10 [! c [ [l -' [l c [ c c D D Item 8.i. - Page 66 fi L, r L~ c [ II I lJ City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 CARMEL CANINE SPORTS CENTER EIR Monterey County, California This EIR evaluates the impacts of a proposed Carmel Canine Sports Center (CCSC) within ongoing organic agricultural operations on approximately 32 acres of land in Carmel Valley. Our team prepared the Final EIR on this project that has drawn strong neighborhood interest and generated over 800 comments. The EIR provides detailed analysis of agricultural resource impacts consistent with the requirements of CEQA Appendix G and County standards and practices, water issues and groundwater overdraft major issues of community concern, such as the Carmel River as the sole source of ~ am~~, b foster wheeler l Client Name and Contact surface water supply for the Carmel Valley. The EIR also addresses f;-.J~ita:at!9ht:-Pr<)jeCf:Man1:1gej:·~ti transportation, circulation, and traffic safety issues involving increased visitor trips upon local roads and highways that approach or exceed roadway capacity, as well as land use policy and compatibility issues. The EIR also addresses biological resources, including special status species (e.g., central coast southern steelhead) that could be impacted due to project proximity to the Carmel River riparian woodland and wetland habitats. AVILA RANCH ORIHECT EIR CITY OF SAN LUIS OBISPO, CALIFORNIA AmecFW is preparing the EIR for development of up to 700 homes on 150 acres at the southern edge of the City of San Luis Obispo. The project includes provision of several public parks, substantial infrastructure and road frontage improvements, and the realignment of a tributa,ry of San Luis Obispo Creek. Our team is providing analysis of potential loss of both prime and non-prime agricultural soils and proposed offsite mitigation through purchase of agricultural conservation easements. We are working with the City's selected transportation consultant to address traffic congestion, roadway extensions, and the effectiveness of multimodal transportation. The EIR will also address impacts to riparian resources and rare species, hydrology and flooding noise, air quality, GHG generation, cultural Client Name and Contact John Rickenbach, Project Manager City of San Luis Obispo Community Development Department 919 Palm Street San Luis Obispo, CA 93401 (805) 610-1109 JFRickenbach@aol.com I Amee Foster Wheeler Key Team <l Dan Gira, Project Manager i;i Rita Bright Land Use Specialist e Julia Pujo, Lead Analyst resources, hazardous materials, pedestrian and bicycle circulation, streetscape design, and changes in community character. Amee Foster Wheeler 11 Item 8.i. - Page 67 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 DOWNTOWN SPECIFIC PLAN PROGRAM EIR CITY OF SANT A MONICA, CALIFORNIA AmecFW has completed the administrative draft Program EIR for the Downtown Specific Plan for the City of Santa Monica. The Specific Plan envisions development of 3.3 to 4.8 million square feet of development with 2,800 to 3,200 residential units in the 240-acre downtown in buildings of up to 6-7 stories. The EIR assesses two land use options (e.g., low build/ high build), as well as a suite of alternatives. As part of the tiering process, the EIR updates, and reconciles key issues from the 2010 LUCE Program EIR regarding changes in population and housing forecasts, utility and public service demands, long term water supply, citywide VMT, and Client Name and Contact Rachel Kwok, Project Manager Strategic & Transportation Planning 1685 Main Street, Room 212 Santa Monica, CA 90407 ' (310) 485-8341 Rachel.Kwok@SMGOV.NET Amee Foster Wheeler Key T earn m Dan Gira, Project Manager II! Enka Leachman, Deputy Project Manager 111 Rita Bright, Quality Control consistency with regional growth forecasts and growth ,. Nick Meisinger, Transportation management plans. Unexpectedly, rapid development occurred within the City in the years after LUCE adoption; our team provided the first analysis of these issues and to provide the basis for requisite policy adjustments. In particular, the EIR incorporates a major update and detailed analysis of the City's water and sewer infrastructure system that serves Downtown. Our team provided a comprehensive review of the adequacy of utilities and public services. AmecFW's engineers reviewed and ~pdated the results of past flow modeling to identify inadequate segments of water and sewer lines, identifying major adjustments in the City's fee program to fund such improvements. AmecFW also prepared the first assessment of the impacts of the City's successful shift away from imported water toward reliance on cleaned up local groundwater resources, and the capacity of the groundwater basin and existing and planned water treatment facilities. Our team updated the sophisticated citywide travel demand model to adjust for revised growth scenarios and to address all transportation modes, including the effectiveness of TOM, existing and pending transit, land use.development/ urban design, and parking management proposals on trip generation, mobility, and total citywide VMT. This analysis supports detailed assessment of energy demand, air quality impacts, GHG emissions, and noise, as well as corridor specific assessment of diesel particulate emissions. i "I would like to acknowledge the high quality of AMEC's work on providing environmental consulting services for the City of I 1 Santa Monica." I Rachel Kwok, Project Manager, City of Santa Monica I VILLAGE SPECIFIC PLAN SUPPLEMENTAL PROGRAM EIR Amee Foster Wheeler 12 [ n L ! [J c [: ·' r~ LJ [J c 0 E D [ CJ [ i ' l .. ,: Item 8.i. - Page 68 __ J City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Spec1f1c Plan Project September 1, 2015 '.:~ amec t.,J, foster wheeler CITY OF OXNARD, CALIFORNIA This supplement to the Village Specific Plan Program EIR analyzes impacts associated with development of 1 ,500 dwelling units and 50,400 square-feet of commercial space within the 64-acre North Oxnard Transit Enhancement District Urban Village identified in the Village Specific Plan and Oxnard 2030 General Plan. Our team worked closely City staff and the applicant's team on an expedited timeline to effectively tier from the adopted Village Specific Plan Client Name and Contact Kathleen Mallory, Principal Contract Planner City of Oxnard Planning Division 214 South C St Oxnard, CA 93030 (805) 512-9800 kmallory@pandes.net Amee Foster Wheeler Ke Team EIR and the subsequently adopted 2030 General Plan Program (j Dan Gira, Principal in Charge EIR. We adjusted and refined analysis and mitigation measures " Rita Bright, Project Manager " Linn Zukor, Deputy Project Manager dealing with complex flooding transportation issues to ensure internal consistency of Supplemental EIR analyses with both Program EIR analyses. The focused Supplemental EIR documented flood risk based upon updated flooding studies performed by regional and federal agencies (FEMA) and addressed a wide range of flood protection options, changes to the regulatory and environmental setting based on local and state mandates including statewide emergency drought legislation, revised air quality modeling (CalEEMod) for construction emissions, and changes to traffic conditions. In particular, we worked with all parties to ensure that changes in site planning and development configuration from that assessed in previous El Rs was clearly documented and mitigation measures adjusted accordingly. The Supplemental EIR was certified and the project approved in early 2015. PARADISO DEL MARE OCEAN AND INLAND ESTATES EIR COUNTY OF SANTA BARBARA, CALIFORNIA AmecFW prepared this EIR for residential estate development on 143 acres of agricultural land along the rural Gaviota Coast and annexation to an urban water services district. Key EIR issues included impacts to both prime and non prime agricultural soils using accepted County standards, impacts to coastal access, sensitive habitats and species (e.g., wetlands California red- legged frog; nesting white tailed kites), cultural resources (e.g., former habitation site), scenic views from U.S. Highway 101, hazards and hazardous materials associated with former oil production and transport facilities, hydrologic and geologic Client Name Amee Foster Wheeler Key T earn constraints and growth inducement. We review traffic safety impacts associated with access off of high speed segments of U.S. Hwy 101. Our team performed a Coastal Commission-compliant wetland delineation survey over 6 perennial and ephemeral coastal drainages, one vernal pool and Eagle Canyon Creek tidal estuary. We performed detailed assessment of the impacts and benefits of closing existing informal public access and providing over one mile of the California Coastal Trail. This project, located within a formerly proposed National Seashore, was subject to very high levels of public and agency interest. Our team worked to address Amee Foster Wheeler 13 Item 8.i. - Page 69 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ... ~ ami~il foster wheeler • srwrxz multiple agency concerns including, the California Coastal Commission, Caltrans, California Department of Fish and Wildlife and Regional Water Quality Control Board. CUYAMA SOLAR ARRAY GENERAL PLAN AND ORDINANCE AMENDMENTS EIR COUNTY OF SANTA BARBARA, CA AmecFW prepared the recently Certified Final EIR for a proposed 40-megawatt (MW) commercial solar photovoltaic (PV) system on 327 acres of agricultural land near the small rural town of Cuyama, in the northeastern corner of Santa Barbara County. The Project was approved by the Board of Supervisors and includes countywide legislative amendments to potentially permit utility-scale solar energy projects in agricultural zones on 600 l Client Name Kathy Pfeifer, Senior Planner County of Santa Barbara Planning & Development Department 123 E. Anapamu Street Santa Barbara, CA 93101 (805) 568-2507 kathypm@co.santa-barbara.ca.us ! Amee Foster Wheeler Ke Team acres within the Cuyama Rural Region, and includes text I ra Rita Bright, Project Manager amendments to the County's zoning ordinance and General Plan. Project development would entail a new, 3-mile 70-kilovolt (kV) generation tie-line to distribute the Project's generated power to the Taft-Cuyama substation. AmecFW provided detailed analysis of impacts to agricultural resources using accepted County methodologies. Our team coordinated with the State Department of Conservation regarding Williamson Act consistency issues and assisted the County with negotiating a mitigation package acceptable to DOC, including offsite mitigation for loss of agricultural land. We provided detailed analysis of consistency with County policies and land use compatibility issues as well as impacts to visual resources and candidate scenic highways. Amee Foster Wheeler 14 c n D c D D Item 8.i. - Page 70 __ ) I __, _, City of Arroyo Grande , Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 Project Team Experience Senior staff members of the AmecFW team for this project have over 50 year of combined experience in the preparation of CEQA documents and related technical studies, including agricultural and biological resource issues, airport land use, and circulation planning and impact analysis. AmecFW is well qualified to prepare the EIR for the East Cherry Avenue Specific Plan through our team's experience preparing high quality El Rs for a variety of jurisdictions along the Central Coast. We have demonstrated ability to provide creative solutions to complex issues, such as loss of agricultural land and transportation impacts (F?refumo Creek Commons; Carmel Canine Sports Park). AmecFW has assembled a team based on our experience preparing CEQA documents for the City and other local agencies. This team has a thorough understanding of the CEQA requirements for planning agencies and experience with preparing specific plan EIRs. As set forth in the organizational chart below, our team includes the full complement of staff necessary to meet the City's needs to manage this complex project, address technical issues, and deliver a high-quality product in a timely manner. Our Project Manager would be supported by a Deputy Project Manager and technical experts with specialized CEQA expertise. Project Management Team AmecFW's management team for this proposal is organized to provide the City with a high level of service and flexibility to ensure that delivery of cost-effective, high-quality products within prescribed timeframes. The EIR would be managed by Ms. Rita Bright, AmecFW's senior CEQA Project Manager. Ms. Bright would ensure preparation of a high quality EIR and other CEQA related documents prepared by AmecFW. Ms. Bright would work with Julia Pujo as Deputy Project Manager. This staffing approach allows senior staff to concentrate upon legal, technical, quality control, and public· outreach issues while the Deputy Project Manager addresses day-to-day management, communications, deliverable deadlines, and continuity of workflow. We have found this approach particularly beneficial for helping maintain project timelines and providing a high level of service to clients while maintaining efficient budgets, particularly for large or controversial projects that require ongoing senior staff attention. QA/QC would be provided by Mr. Dan Gira, an exacting editor with hands-on experience preparing multiple specific plan EIRs and agricultural impact analyses. The experience, roles, and responsibilities of Project Managers and team are summarized below (see also Table 2). • Rita Bright, Project Manager -Will be the City's primary contact on all matters dealing with the project and will manage this effort from kickoff to completion. She will ensure that adequate resources are allocated to complete this project and will provide oversight to ensure consistency with City standards and approach to analysis. She will be responsible for overall project management, team coordination, CEQA technical adequacy, timely submission of high-quality deliverables, and budget and schedule management. • Julia Pujo, Deputy Project Manager -Responsible -for coordinating technical analysts to assure accuracy and continuity of the analysis and documentation, internal team coordination, and oversight of Amee Foster Wheeler 15 Item 8.i. - Page 71 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Pro1ect September 1, 2015 ,,_:L , '4J>Y amec !:ill foster wheeler subconsultants, as well as adherence to project timeline and budget. Ms. Pujo will handle the day-to-day activities associated with document assembly and production. • Dan Gira, Quality Assurance/Quality Control Technical Manager -Responsible for adherence to City standards for EIRs, format preferences, and approach to impact assessment and consistency with City planning documents, and will provide final QA/QC for all submittals. • Technical Experts -Our team includes in-house technical experts and project scientists with extensive experience with key issues of concern for the proposed project, including construction and operational impacts of urban specific plans. Team Redundancy: AmecFW's California offices have 6 CEQA Project Managers, including two with more than 25 years or experience. Our California offices are fully staffed with dozens of geologists, hydrologists, air quality/noise modeling specialists, infrastructure engineers, hazardous materials specialists, cultural resource analysts, and more than 25 biologists. We have the staff redundancy to supplement our project management teams, if required. Amee Foster Wheeler 16 n c [ c c [; [ D D D [ Item 8.i. - Page 72 t I L l l J L _J l '-J _J l City of Arroyo Grande Community Development Department John Rickenbach, Project Planner Transportation & Air Quality/ Biological Resources Circulation Greenhouse Gases John Chesnut Dan Gira Steve Ochs,PE Nick R1cono Nick Meisinger Edgar De La Torre Edgar De La Torre Aesthetics & Visual Resources: Rita Bright, Matt Bugger! Hazards & Hazardous Materials: Stephanie Koehne, Matt Bugger! Noise: Brian Cook, Edgar De La Torre Rita Bright Project Manager Julia Pujo Deputy Project Manager Agriculture Land Use/Planning Resources Rita Bright Rita Bright Dan Gira Matt Bugger! Matt B~ggert _ '" ---,, ,,-,--,:;:.-.( ~,- Additional Services QA/QC Technical Review Dan Gtra Hydrology & Water Quality James Honniball, CPESC Edgar De La Torre ---__ , , - Public Services & Recreation: Julia Pujo, Edgar De La Torre Other CEQA: Rita Bright, Julia Pujo, Matt Buggert Alternatives: Julia Pujo, Nick Meisinger Bold denotes primary staff and technical leads. J J L Utifities & Service Systems Darin Miller, PE Nick Meisinger Matt Buggert -- Item 8.i. - Page 73 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ;:_,, ~ ~ ' ' ·~" -r,,, -' < Rita Bright , Project Manager I ,.. l-------1-'"-Has provided presentations at over 400 hearings ~ ,. .- amec fr:1 foster wheeler I ,.. Deputy Project Manager for countywide ordinance EIR and major water transfer EIR/ EISs I Julia Pujo ' Experienced with coordination of project teams > Assist with monitoring project timelines Deputy Project 1 and subconsultants deliverables, and budget ' I Manager I > Expert at timeline and budget tracking > Provide initial doC\Jment assembly and I review of products I ,.. Experience assembling and producing EIRs for I complex projects ' Provide initial round of quality control of 1 work products ~ I lJ.-30 years of professional consulting experience > Provide final document quality control I I I Dan Gira lJ.-Preparation of EIRs for multiple major > Will ensure consistency with City I QA/QC Technical development projects on the Central Coast 1: sta~dards and ~roce.dures I Manager I ,.. Exp.enenced with CEQA standards and technical " A~aliable to assist with key EIR tasks L ed1tmg "" Will ensure continuity of approach with L_________ ____ other recent City EIRs *Full resumes for technical team members are includecfon the attached-CD. ----------- Amee Foster Wheeler 18 I: I i u c D D c D [J D _LJ [ Item 8.i. - Page 74 c D 1: u c D n L.J c c r l.....J [ City of Arroyo Grande Proposal to Prepare the El R for the East Cherry Avenue Specific Plan Project September 1, 2015 ·~~· ·"· ~ amec e;;, foster wheeler Qualifications of Key Team Members Rita Bright -Project Manager Rita Bright is an AmecFW Senior CEQA and NEPA Project Manager with more than 30 years of public I --.-RITA B"RIG-HT ------; SPECIALIZED EXPERTISE ---------agency and consultant land use planning and CEQA ~ over 30 years of public agency and consultant experience. In her capacity as a public agency planner CEQA experience and manager, she worked on numerous major and minor ,,. Experience with legislative planning amendments (e.g. general plans, specific plans, development projects involving agricultural and cultural resource codes) issues and land divisions. Ms. Bright managed the :;;.. Expertise with agricultural resource analyses planning and environmental review for multiple public :;;.. Former Agricultural Preserve Advisory Committee projects involving issues such the Agricultural Element member for Santa Barbara County update and Implementation Program, Uniform Rules Updates, Historic Landmarks Commission Procedural Guidelines and related CEQA Thresholds of Significance, updates to the County Subdivision Regulations, and an HCD Certified Housing Element update. Ms. Bright provided oversight to a staff of over 20 professional planners regarding complex development review projects, agricultural subdivisions, and vested tentative maps. She has also prepared community plans and ordinances to address complex planning, zoning, and environmental issues and is familiar with a broad range of planning and permitting issues and procedures. Ms. Bright has worked on many projects that require coordination between multiple agencies in addressing their respective concerns. She has strong experience with budget and timeline management having formerly managed Santa Barbara County's South Coast Development Review Division. She is a certified AmecFW Project Manager, having completed AmecFW's intensive in-house project management program. Currently, Ms. Bright serves as a Senior CEQA and NEPA Project Manager at AmecFW. She has recently completed the Cuyama Solar Facility Project and Land Use Element Amendment El R for the County of Santa Barbara and the Village Specific Plan Supplemental EIR for the City of Oxnard. Ms. Bright currently serves as the CEQA Project Manager for the County of Santa Barbara's Winery Ordinance Update EIR and Shell Guadalupe Dunes Gravel Remediation Project EIR, as well as the City of Sunnyvale's Peery Park Specific Plan EIR. This past week, Ms. Bright participated in a well-attended Monterey County Planning Commission hearing for the Carmel Canine Sports Center Project; the Commission unanimously approved the Project and certified the Final EIR as drafted. Ms. Bright has provided presentations at hundreds of public hearings. Her more than 30 years of experience as a public agency planner and division manager provides her with a clear understanding of agency staff needs and expectations. As Project Manager, she has overall responsibility for EIR/EA quality, technical adequacy, timeline, budget, and team coordination. She would act as the primary point of contact for City staff regarding CEQA, NEPA, and policy issues and present at all public hearings. Amee Foster Wheeler 19 Item 8.i. - Page 75 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 \1$ amec t;;!;, foster wheeler 1 -~Ms.-Brigf1t's rqlf! in providing pla,nning and environmental COf!SUltation services:.:.has beeffvery effective --anacollabbrative. Her expertise in CEQA and thefifJlds ofrenewable energy df3velopment and general 1-: plahning)10ve-been instrumental in the .County'~ refinement of our Utility,.~ca,le: Ren~w~ble Energy Preject I --'d ' I . " ' ' ---'"· I scqp_e:fln_ anays1s._ "·,. _, ___ :. "". · ---,, , · ,,,,,,,. __ ,_--.-_ <-_----. >· _ 1\· : '. ·: -, :·:·:~_K_e\fi'n-:Qru~e;_· QepuW-E>ire~to~~:santa sa'r:oa·r~ 1CountY"P!an~·ir19.& oev~lopment Department I '" , -; ' --, ", -: , ', , ·' -, , ' ' -•' , -' Julia Pujo-Deputy Project Manager Ms. Pujo has over 2 years of professional experience, including management of both EIRs and a major joint NEPA-CEQA EIR/EIS. She is adept with timeline and -----~ -------------------------------1 ERIKA LEACHMAN I : SPECIALIZED EXPERTISE ------- ;;.. Professional experience working on several specific budget management and communication and plan ERs coordinating teams of technical experts and environmental analysts. Ms. Pujo currently serves as Deputy Project Manager for the Winery Ordinance EIR, :J>-Experience with managing complex countywide and regional environmental documents. );> Certified AmecFW Project Controller a countywide program EIR that addresses impacts to a range of resources area from winery development, particularly in the Santa Ynez and Santa Maria Valleys. She is also Deputy Project Manager for the Mendota Pool Exchange Agreement EIRI EIS, which address agricultural resource and water management issues across for 50,000 acres of agricultural land in the Central Valley. She would assist Ms. Bright with day to day management of the project, coordination and oversight of subconsultants. Dan Gira -QA/QC Technical Manager Mr. Gira has 30 years of experience in environmental consulting, including managing complex EIRs for range of projects. He is expert at providing quality control/ quality assurance review of EIRs and is thoroughly familiar with CEQA standards. Mr. Gira managed the Chinatown, Garden Street Terraces and Prefumo Creek ---------~------------------~---------- i DAN GIRA I SPECIALIZED EXPERTISE ----~--~-------------------~----- l> Over 30 years of consulting experience :.-Expert at provide QA/QC services l> Very familiar with CEQA standards for El Rs Commons EIRs for the City of San Luis Obispo, as well as the Plan Santa Barbara General Plan Program EIR. Mr. Gira recently acted a project principal for the Wagon Wheel Village Specific Plan Supplemental EIR for the City of Oxnard. He would ensure that all submitted deliverables comply with the City's standards and exacting specifications for EIRs. Technical Team Members AmecFW employs dozens of geologists, air quality and noise specialists, biologists, hydrologists, and hazardous materials specialists, as well as other technical specialists and environmental analysts throughout our California offices. Capsule biographies for key selected specialists for the project are presented below. Full resumes for all technical team members are included in the attached CD. Amee Foster Wheeler 20 D c c D D c D D D c D [ Item 8.i. - Page 76 _l --J l ' _J ' ' _, City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 :-L :.--.,_~,, amec L4 'foster wheeler Table 3. Amee Foster Wheeler Technical Team Member Qualifications ~.:u;~~~Wf5!§lfh¥~:Y.~.€'nr:':lfftq.i?kW-.S~~~~dJl.S,\'ftitfin?t¥J!!rJ!l~t.mt~M;23'f~!:(R'!jii1l£?ft!:lSflM~~e.t'"!f""~tl23171;}~'Jtffir@'<'tf:i&!i:JliiJ?.\f~~A.~fl1 . . I " 14 years profess1onal.c1vil engineering experience I D~r.1 ~ Miller? PE " Experience with design, construction, and operation of water and wastewater systems, including I Ut1/Jt1es Engmeer recent analysis of infrastructure adequacy for several specific plan EIRs I j James Honniball, CPESC, , TofR . I Senior Hydrologist I I Brian Cook " 25 years professional experience in hydrogeology and water quality management. '1 Experience managing surface water and storm water quality. <1 14 years of expenence in noise impact analysis. " Experience with NEPA and CEQA impact analysis for both military and c1v11ian airports, including for the Plan Santa Barbara, Prefumo Creek Commons and Peery Park Specific Plan EIRs. I Noise Specialist " 12 years air quality consulting expenence I Steve Ochs, PE 1 1 "' Experience with permitting compliance, energy audits and GHG em1ss1ons analysis using a swte of i Air Quality Specialist , software applications, including CalEEMod, Water9, URBEMIS and Mobile6 models. I j " 10 years of experience in site characterization involving pesticides, hazardous substances, and I Stephanie Koehne 1 petroleum products. , Hazardous Materials Specialist I " Performed groundwater monitoring and samp~ remediation technologies. I Nick Ricono \ a 13 years of biology and regulatory permitting. Biologist_ j " Expertise in San Luis Obispo County b1olog1cal resources. I" 6 years experience " Prepared transportation and alternatives impact analyses for EIRs in California, as well as a variety I Nick Meisinger Environmental Analyst of other resource area analvses. I Edgar De La Torre " 1 year experience. j I Environmental Analyst "' Prepared impact analyses for range of local agency El Rs I Matt Buggert Ill 1 year of expenence. ·--------------! 1 L Environmental Analyst --·-~-"_P_re_p_a_re_d_1m_p_a_ct_a_na_ly_s_es_~_or_r_an_g_e_of_lo_c_a_I a_g_e_n_c_y _El_R_s. _______________ _, Amee Foster Wheeler 21 Item 8.i. - Page 77 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 Proposed Schedule -"~--~ amec t:.;?, foster wheeler AmecFW has prepared an aggressive EIR schedule to meet or exceed the City's goal to complete the DEIR and FEIR within 8 months from project kickoff. We are committed to completing ADEIR in 9 weeks and would work with City minimize delays associated with holidays in 2015/2016. This would permit publication of the Draft EIR by January 2016 and the Final EIR by May 2016. Consideration of program adoption and certification of the Program EIR would commence in May 2016. This schedule permits time for public and stakeholder responses and would provide time for potential project refinements if needed. AmecFW's preliminary schedule would deliver the EIR within an expeditious timeframe and permit flexibility to respond to decision-maker concerns and direction. AmecFW is committed to meet the City's scheduling needs and to work with staff to ensure that these goals are met. Amee Foster Wheeler 22 n n [ __ i n D D c c [] c B c [ Item 8.i. - Page 78 lTJ l--1 Tentative Proposed Schedule to Prepare the Environmental Impact Report for the East Cherry Avenue Specific Plan Project 2·-i Notice to Proceed Owks Tue 9/22/15 Kick Off Meeting 1 day Fri 9/25/15 --4 Peer Review Technical Studies & Estabhsh Existing Selling/Project Details 3wks Mon 9/28/15 ·s·-, EIRScopmg 4.5 wks Mon 9/28/15 --6 Prepare Draft Project Description and Concept Alternatives 2wks Mon 9/28/15 I 7 ' City Review Draft Project Description and Concept Alternatives 1 wk Mon 1 0/12/15 I Prepare ADEIR 9wks Mon 10/19/15 6 i City Review and Comment on ADEIR 3wks Mon 12/21/15 I ' Prepare Screencheck Draft EIR 1 wk Mon 1/11/16 ' -,,--~ City Review of Screencheck Draft EIR 1 wk Mon 1/18/16 -,2 1 Prepare and Publish Public Draft EIR 1 wk Mon 1/25/16 [ 13·1 Public Review Period (45-days) 6.5 wks Mon 2/1/16 14·-i Prepare AFEIR, Response to Comments, Findings, and SOC (if needed) 3wks Wed 3/16/16 i 15 ~ City Review of AFEIR 2wks Wed 4/6/16 16 1 Prepare Screencheck Final EIR 1 wk Wed 4/20/16 I 11 I City Review Screencheck Final EIR 1 wk Wed 4/27/16 I 1a··1 Prepare Final EIR 1 wk Wed 5/4/16 I ·1s ~-\ Begin Decision-Maker Hearings Owks Wed 5/11/16 Aaaumed Start Dalo Tu11 9122115 Task Progre&a Summary E-lema1Taakt C"~-'i-.....,,.~., Dale Tuc9/1115 Split ''''''''''''''""""''"'" Mllo1tone ~ ProJectSumffillry "----:;i Extema1M1loslono .. Page 1 Tue 9/22/15 Fri 9/25/15 Fri 10/16/15 I Wed 10/28/15 ! i Fri 10/9/15 Fri 10/16/15 Fri 12/18/15 Fri 1/8/16 Fri 1/15/16 Fn 1/22/16 Fri 1/29/16 Wed 3/16/16 Wed 4/6/16 Wed 4/20/16 Wed 4/27/16 Wed 5/4/16 Wed 5/11/16 Wed 5/11/16 1 OeatlUno ''~ •<f•Y ~1·~1 ~£ ::;>;;·,, AMEC Foster Wheeler Environment & Infrastructure 10128 12121 3116 Item 8.i. - Page 79 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ·Cost Proposal ~ ;,_y ame{~ foster wheeler AmecFW's team has prepared a proposed cost estimate to meet the needs of the City of Arroyo Grande. This cost proposal and our billing assumptipns for the complete proposal include hourly rates for all team members and key positions. This proposal is an offer for a period of ninety (90) days from the date of submittal. Mr. Aaron Goldschmidt, Vice President, is authorized to sign this proposal. Questions regarding the scope of services, technical approach, or any additional information requests duri~g the period of proposal evaluation can be directed to Mr. Dan Gira. Amee Foster Wheeler Environment & Infrastructure, Inc. 104 West Anapamu Street, Suite 204A Santa Barbara, CA 93101 (805) 962-0992 We believe our resources and qualifications will allow us to successfully provide consulting services, and we will commit all necessary staff and resources to the performance of the needed work within the required project schedule. No member of the contractor's team has a financial gain or an interest in the financial outcome of the project. Respectfully submitted, Aaron P. Goldschmidt Operations Manager Environmental Planning Group Amee Foster Wheeler 24 D [] 0 c D [1 c D D D D c E [ Item 8.i. - Page 80 __ , i _J City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Proiect September 1, 2015 Proposal Assumptions ;·-1$ amec ~ foster wheeler 1. Electronic and/or hard copy versions of relevant City documents and available data, reports, and technical studies will be provided to AmecFW at project kickoff, including available maps, GIS data, any recent studies within the Project area, all technical reports prepared for the project, etc. All data, reports, and studies would be preferred in one electronic deliverable, preferably one compact disc. We assume all documents and data will be fully accessible digitally (i.e., able to be searched, referenced, copied, pasted, etc.). Documents shall be provided in MS Word format or accessible PDF whenever possible. Delays in receipt of requested data or documents will cause a slip in schedule and an equitable adjustment in cost based on time and materials needed. 2. Substantive changes to the project description and/or alternatives by the City, once impact analyses have begun, will cause a slip in schedule and an equitable adjustment in cost based on time and materials needed. 3. Substantive changes to the scope of the EIR analysis by the City will cause a slip in schedule and an equitable adjustment in cost based on time and materials needed. 4. AmecFW is not responsible for any omission of data or analyses that are not provided or identified to AmecFW by the City, its representatives, or contractors. 5. AmecFW assumes that the project will be completed consistent with the proposed schedule. Delays of greater than two (2) months for any particular phase or task may lead to a change in costs or effort. 6. AmecFW reserves the right to partially bill for partially completed work where unanticipated delays or changes to Project schedule occur in no fault of AmecFW's team. 7. AmecFW is not responsible for the accuracy, timeliness, or reliability of the applicant-prepared maps and/or graphic depictions of the project or the project area. 8. To minimize conflicting comments between City Departments, the City will consolidate department/division comments on draft documents (assumed to be in MS Word tracked changes). 9. Time to address public and agency comments on public draft documents is based on preparing responses to up to 40 discrete comments generated from either agency or individual comment letters. If the responses to comments on administrative or draft documents require new data collection or additional fieldwork or analyses beyond the stated scope of work, an equitable adjustment in the cost based on time and materials needed may be necessary. 10. AmecFW will attend meetings or hearings: our project manager would attend up to four (4) meetings and our deputy project manager would attend up to two (2) meetings. AmecFW's Project Manager will attend additional meetings at a cost of $1,400 per meeting. 11. Traffic impact analysis will rely on detailed peer review the applicant-prepared traffic study. No new traffic data collection is included in this scope of work and no new traffic study will be prepared. 12. All public hearings will be recorded by City personnel for the official record. The City will be responsible for all noticing, but AmecFW is available to provide these services for additional time and materials. 13. Neither archaeological nor paleontological field surveys will be required. 14. The applicant's technical studies, including biological resources, cultural resources, hazardous materials, geotechnical, noise, water supply assessment, utilities, and traffic reports, will be completed with sufficient detail and thoroughness for the AmecFW team to reach concrete conclusions regarding the Amee Foster Wheeler 25 Item 8.i. - Page 81 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 -~ am';~,.Y foster wheeler environmental resources present within the Project area and potential Project impacts to those resources. 15. Geologic, ecological, or hazardous materials surveys or detailed analyses, or requested special research are not included. Assessment for these issues will be based on existing reports, regional plans, and site walkovers. If unanticipated resources are identified, AmecFW will prepare a .supplemental scope and budget for documentation and evaluation of the resources. 16. Hydrological or utilities assessment is not included. Assessment for these issues will be based on existing reports, regional plans and site walkovers. If unanticipated hydrological resources or utilities planning issues are identified, AmecFW will prepare a supplemental scope and budget for documentation and evaluation of the resources. 17. A Heath Risk Assessment (HRA) is not included. Assessment of hazards and health risks associated . with operation of U.S. Highway 101, such as risk of upset/accidental release of hazardous materials or toxic air contaminants, will rely on readily available information and/or an applicant-prepared HRA. If the City determines an HRA is required for the project, AmecFW will prepare a supplemental scope and budget for preparation of this analysis. 18. California Department of Fish and Wildlife (CDFW) fees or other development/permit fees are not included in proposal costs. 19. AmecFW reserves the right to moves budgeted effort between Project Phases described in the Level of Effort Proposal Amee Foster Wheeler r I 26 D [] D lJ D D D Ll n tJ [ Item 8.i. - Page 82 Amee Foster Wheeler Environment & Infrastructure, Inc. Cost Plus Time and Materials (Amee Foster Wheeler reserves the nghl to move budget between tasks) CLIENT: City of Affoyo Grando PROJECT, Charry Avenue Specific Plan EIR Date of Estimate· September 1, 2015 \ !DIAL EBQ!a~M Agricultural , Blologlcal Greenhouse Gas Hazards& Hydrology/ Land Use/ PubllcServlces& Transportation/ Utll!Ues&Servlce Analysis of Project TASK 4, ADMINISTRATIVE DRAFT EIR COST SUMMARY Aeethetlca Air Quality Hazardous Noise OtherCEQA Management& Resources Resources Emissions Materials Waler Quality Planning Recreation Clrculatlon Systems Altematlves Administration DIRECT LABO~: TITLE NAME RATE HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT Profess!anallevel620 Project Manager R!taBnghl $14000 1 $140 1 1140 6 $840 1 1140 1 1140 1 1140 1 1140 2 12BO 1 1140 1 S140 2 $280 2 1280 1 1140 6 1840 8 11.120 35 $4,900 Profess!onallevel616 Deputy Project Manager JullaPujo 18500 4 1340 4 1340 4 1340 2 $170 4 S340 4 1340 3 S255 4 $340 3 1255 4 S340 4 1340 4 S340 3 1255 12 S1,020 24 $2,040 83 17,055 Profess!anallevel615 QNQC Technical Manager Dan Gira S16000 so 1 1160 1 $160 1 1160 1 1160 $0 1 S160 1 $160 so so 1 1160 1 1160 $0 1 1160 0 so 9 S1,440 Professlanallevel621 SenlcrHydroJoglst James Honnlban CPES $18000 0 so 0 $0 0 10 0 so 0 10 0 $0 1 S180 0 so ll 0 10 0 10 0 $0 0 10 0 so 0 10 0 10 1 $180 Profess!ooalevel619 HazardousMalerlalsSpeclabsl S!ephameKoellne 116500 0 so 0 so 0 10 0 10 0 10 1 S165 0 $0 0 so 0 10 0 $0 0 so 0 10 0 $0 0 so 0 so 1 $165 Professlona!Level618 U!iliUesEnglneer DannMJiler $15000 0 10 0 10 0 10 0 10 0 10 0 $0 0 10 0 so 0 so 0 so 0 10 1 1150 0 so 0 10 0 so 1 S150 ProfesSJanallevel615 AfrQualltySpec!al!st Steve Ochs 113000 0 so 1B 12340 0 so 0 so 4 S520 0 so 0 10 0 so 0 so 0 so 0 $0 0 10 0 so 0 10 0 <SO 22 $2,860 Professlona1Level614 No!seSpeciahst Brian Cook 112000 0 so 0 10 0 10 0 so 0 so 0 10 0 so 0 so 2 1240 0 so 0 10 0 10 0 so 0 10 0 10 2 s2•0 Profess1onallevel609 Blologlsl NlckRICOllO S9500 0 so 0 so 0 10 1 195 0 so 0 so 0 10 0 so 0 10 0 10 0 10 0 10 0 10 0 so 0 10 1 S95 Profess!onaflevel609 lea~ Environmental Analyst NlckMelsfnger S9000 0 so 0 10 0 10 0 so 0 10 0 10 0 10 0 so 0 so 0 10 38 $3,420 0 10 0 so 0 $0 0 10 3B 13,420 Professlanallevel608 Ellv!ronmentalAna!yst Edgar De la Torre S7000 0 so 24 $1680 0 so 24 11,6BO 20 S1.400 0 10 24 11,6BO 0 so 24 S1,6BO 20 S1,400 0 10 0 10 0 so M S3,0BO 0 10 180 $12,600 Profess!onallevel604 Env!ronmenlal Analyst MaUBuggert $7000 22 $1,540 0 $0 40 $2800 0 10 0 $0 22 11540 0 so 2B 11,960 0 10 0 so 0 so 2B 11,960 12 1840 0 so 0 so 152 $10,640 Professlonallevel610 Pro1ectAdrrurusb'a!or Rosann Malloch 19000 0 so 0 so 0 10 0 so 0 50 0 10 0 so 0 so 0 so 0 10 0 10 0 $0 0 so 0 10 2 1180 2 $180 Admimstra5velevel809 Word Processing Jamee Depew $75.00 0 $0 0 so 0 so 0 so 0 $0 0 so 0 so 0 so 0 so 0 so 0 10 0 so 0 $0 0 so 12 S900 12 $900 Adm1mslrafivelevelBD7 Admlnlslrafive Rita Samanlego $6500 0 so 0 so 0 so 0 10 0 so 0 $0 0 so 0 so 0 so 0 10 0 so 0 so 0 10 0 10 2 1130 2 $130 TOTAL DIRECT LABOR 27 $2,020 4B $4,680 51 $4,140 " 12)45 30 $2,560 2B 12.185 30 12A15 35 $2,7 .. 0 30 $2,315 25 $1,880 45 14)00 36 $2,890 16 $1.235 63 $5,100 48 14,370 541 $44,955 SUBCONTRACTORS DelrdreSbtes Graphics DterdreSUtes $6800 so 2 1136 2 S136 2 $136 so 10 2 S136 2 S136 2 1136 2 $136 6 $40B 2 $136 0 10 B S544 0 so 30 $2,040 SubtDtaJSubcontractors 0 $0 2 1136 2 1136 2 $136 0 10 0 so 2 1136 2 $135 2 1136 2 1136 6 $408 2 S136 0 10 B 1544 0 $0 30 $2,040 SubconlTBctorMarlcup B% 10 S11 $11 111 so 10 111 111 111 111 S33 111 10 SM 10 $163 TOTAL SUBCONTRACTORS 10 $147 SU7 $147 $0 $0 s1•1 $147 $147 $147 1441 $147 $0 $588 $0 12)03 Total Task• Direct labor and Sube11ntrator Cost Estimate 12~20 $4,807 14)B7 $2,392 $2,5BO 12,1B5 $2,582 $2,687 12,4B2 $2,027 $4,841 $3,037 $1,235 IS.BBB 14,370 $47,158 Q 2015 Amllc: fonlar Whoet.r -Thia lnfolll\llUon 11 d11mad by Arr9c Fo111r WhHl11 lo bo Prlval• ind Proprielary lnformaUon lntandDd lor lho CUonl UBI onlt Thl• lnlDrl'lltUon 1haD not bCI dlsctoaad out:alda of lhl1 bid proca11 and nuat b• 1ocure.ly atorod lo p.-ovont unaulhorizod dluomlmlllcm Item 8.i. - Page 83 Amee Foster Wheeler Environment & lnfrastructu're, Inc. (Amee Foster Wheeler reserves the right to move budget between tasks) CLIENT: City of Arroyo Grande Cost Plus Time and Materials PROJECT· Cherry Avenue Specific Plan EIR Date of Estimate: September 1, 2015 lli!U TASK2 IA§!!.1 I8filU TASK5 IA§!!! Illfil!.l TASKS ~ TASK10 Kick-Off/Data Nollceof PreparetlonJ Project Description and Admlnlstrotlve Draft ElR Findings and SOC· TOTAL PROJECI Co!lectlon Scoping& Technlcal Concept Alternatives (eeo1ttachoddetalQ DraftEIR Administrative Final EIR FlnalEIR MMRP OeUveryofFlnal MeetlngilHesrlngs Studies Peer Review EIR/Project Wrap Up DIRECT LABOR TITLE NAME RATE HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT HOURS AMOUNT Professional Level 620 Project Manager R1taBnght $14000 4 $560 4 $560 12 $1,680 35 $4,900 12 $1,680 12 $1,680 6 $840 3 $420 4 $560 28 13,920 110 16,800 Professional Level 616 Deputy Pro1ect Manager Juba Pujo $8500 16 $1,360 12 $1,020 32 $2,720 83 $7,055 42 $3,570 48 $4,080 42 $3,570 6 $510 8 $680 12 $1,020 301 25,585 Professlonal Level 615 QA/QC Techn!cal Manager Dan Gira $16000 0 $0 1 $160 2 $320 9 $1.440 1 1160 2 1320 1 $160 $0 1 1160 0 $0 17 2,720 Professional Level 621 SeniorHydrolog!st James Honruball, CPEi $18000 0 $0 1 $180 0 $0 1 $160 0 $0 0 $0 0 $0 0 10 0 $0 0 $0 . 2 360 Profess!ona Level 619 Hazardous Materials Specfa!Isl Stephanie Koehne $16500 0 $0 1 $165 0 $0 1 $165 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 2 330 Professional Level 618 UldltlesEnglneer Darm Miller $15000 0 $0 1 $150 o $0 1 $150 0 $0 0 $0 0 $0 0 $0 0 $0 0 $0 2 300 Professlonal Level 615 Air Quallty Specialist Sieve Ochs $13000 0 $0 0 10 0 $0 22 12,860 1 $130 1 $130 0 $0 0 $0 0 $0 0 $0 24 3,120 Professional Level 614 Noise Specialist BnanCook $12000 0 $0 1 $120 0 $0 2 $240 1 $120 1 $120 o $0 0 $0 0 $0 0 $0 5 600 Professional Level 609 B10loglst N!ckR1cono $9500 0 $0 2 $190 0 $0 1 $95 0 $0 1 $95 0 $0 0 $0 0 $0 0 $0 4 380 Professional Level 609 Lead Environmental Analyst Nick Meisinger $9000 o $0 8 $720 0 $0 38 $3,420 2 $180 1 $90 1 $90 0 $0 0 $0 0 $0 50 4,500 Professional Level 608 Environmental Analyst Edgar De La Torre $7000 o $0 8 $560 o 10 180 $12,600 4 $280 8 1560 12 $840 4 $280 o $0 0 $0 216 15,120 Professional Level 604 Envlronmenlal Analyst MaltBuggert $7000 0 $0 8 $560 o $0 152 $10,640 4 $280 8 $560 4 $280 0 $0 0 $0 0 $0 176 12,320 Profess!onal Level 610 Project Administrator Rosann Malloch $9000 2 $180 2 $180 1 $90 2 $180 2 $180 1 $90 1 $90 1 $90 1 $90 0 $0 13 1,170 Adm!nls!raUve Level 809 Word Processing Janice Depew $7500 0 $0 o 10 0 $0 12 $900 4 $300 4 $300 4 $300 1 $75 1 $75 0 $0 26 1,950 AdmlnlslraUve Level 807 Admlnlslrabve Rita Samanlego $6500 2 $130 2 $130 2 1130 2 $130 6 $390 1 165 8 1520 1 $65 1 $65 0 $0 25 1,625 TOTAL DIRECT LABOR 24 $2,230 51 $4,695 49 $4,940 541 $44,955 79 $7270 88 $8,090 79 $6,690 18 $1,440 16 $1,630 40 $4,940 983 $86,880 SUBCONTRACTORS· Deirdre Shies· Graphics Graphics D1erdreShles $6800 0 $0 0 $0 16 $1,088 30 12,040 4 $272 0 $0 0 $0 o $0 0 $0 0 $0 50 3,400 Subtotal Subcontractors 0 $0 0 $0 16 $1,088 30 $2,040 4 $272 0 $0 0 $0 0 $0 0 $0 0 $0 50 3,400 Subcontractor Markup 8% $0 $0 $87 $163 $22 $0 $0 $0 $0 $0 o 272 TOT AL SUBCONTRACTORS $0 0 $0 16 $1,175 30 $2,203 4 $294 0 $0 0 $0 0 $0 0 $0 0 $0 50 $3,672 OTHER DIRECT COSTS: ~ Shipping $0 120 $50 $150 $50 $150 $0 $0 $0 $420 ReproducUon ($100 per EIR copy; $0 4 per color page) 20 $8 50 $20 0 $0 1 $100 5 $500 1 $100 5 $500 100 $40 50 $20 50 $20 $1,308 EDR Reports (1) $0 $0 $0 $500 $0 $0 $0 $0 $0 $0 $500 Traver Miieage charged at $0 57 per mile $057 $0 160 $91 $0 $0 $0 160 $91 $0 $0 $0 $0 320 1182 $364 Subtotal OD Cs $8 $131 $0 $650 $741 $150 $650 $40 $20 $202 $2,592 ODCsMarkup 8% $1 $10 $0 $52 $59 112 $52 $3 $2 $16 $107 TOTALODCs $9 $141 $0 $702 $800 $182 $702 $43 $22 $218 $2,799 TOTAL PROJECT ESTIMATE 24 $2,239 51 $4,836 49 $6,115 541 $47,860 79 $8,364 88 $8,252 79 $7,392 16 $1,483 16 $1,652 40 $5,158 983 $93,351 CONTINGENCY 5% $4,66755 TOTAL PROJECT WITH CONTINGENCY $98,019 0 2015 Amee Foster Wheel or-This lnformaUon 1s deemed by Amee Foster Wheeler to be Private and Proprietary lnlormatton Intended fer Iha Cl!ent-use only Tnls lnformetlon shell no\ be dlsdcsed oulsld11 ol this bld precess and musl be securely s!ored lo prevenl unauthorized d1ss11mlnatlon Item 8.i. - Page 84 -_, l ___ J ' _, --. ' -, City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 Ill. WORK PROGRAM ,_l!! --~ amec J;j foster wheeler This section details AmecFW's proposed approach to management of the East Cherry Avenue Specific Plan Project EIR to ensure timely completion of tasks and delivery of high quality work products. The proposed EIR would be produced in AmecFW's Santa Barbara office with technical support from other AmecFW offices. AmecFW's Project Manager, Deputy Project Manager, and QA/QC Technical Manager have an established record of working together on complex projects, including providing a high level of support and service to agency staff. AmecFW's core philosophy and business practice is to act as an extension of staff to complete projects reliably and timely to staff's expectations. AmecFW's technical approach to the East Cherry Avenue Specific Plan Project EIR would involve close coordination throughout the process with City staff and careful oversight and management of our team to ensure timely delivery of a thorough, objective, and defensible EIR with appropriately detailed analyses and mitigation measures. AmecFW understands that the East Cherry Avenue Specific Plan project is an important planning effort intended to integrate 3 Subareas comprising 15-acres through a Specific Plan, General Plan Amendment, and Development Code Amendment process. Proposed development for each Subarea is further described below: • Subarea 1: The western 2.16-acre portion of the Specific Plan is bounded by T raffle Way and is part of the southern commercial gateway to the City. No changes to the current Traffic Way Mixed Use (TMU) zone or D-2.11 Design Overlay are proposed as part of this project; however, inclusion of this Subarea will ensure coordinated development of required utilities and other infrastructure with Subareas 2 and 3. • Subarea 2: This 11.74-acre subarea proposes a Vesting Tentative Tract Map to subdivide the site into 60 lots, including 58 single-family residential lots and a 0.35 acre neighborhood park. Access to the proposed re~idential development would be via East Cherry Avenue, which would be improved to accommodate project-related traffic. The primary collector road serving the residential lots would be located between Subareas 1 and 2 and a secondary access would be located between Subareas 2 and 3. No direct access from individual lots to Cherry Avenue would occur. • Subarea 3: The Arroyo Grande Valley Japanese Welfare Association (JWA) proposes to develop the eastern 1.51 acres of the Specific Plan into a private historically-oriented park that would also provide limited residential development, assembly, and commercial uses that would highlight the lssei pioneers (first generation settlers) of Arroyo Grande. Subarea 3 development would require approval of a Conditional Use Permit. AmecFW recognizes that even with project benefits, issues of concern may arise over the proposed project's environmental impacts, such as traffic congestion, loss of prime agricultural soils, or impacts to adjacent land uses. AmecFW has direct experience preparing EIRs that address such issues, including the Prefumo Creek Commons EIR in the City of San Luis Obispo. Our management team is experienced with complex land use planning projects, including managing an evolving project description as it continues to be refined, defining Amee Foster Wheeler 29 Item 8.i. - Page 85 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 /}.~~-:• 'E amec Ji1 foster wheeler project alternatives to address issues of concern while meeting project objectives. AmecFW's approach to the EIR is discussed in more detail below under CEQA Ariatysis and Tiering Methodology. Project Management Approach AmecFW's project management philosophy is that the best technical, cost, and schedule controls result from hands-on participation in the study effort. AmecFW practices strict management controls in the areas of task management, scheduling, cost control and tracking, quality assurance and client communication. Our project managers see projects through from initial scoping and costing, to final document production, assigning tasks to those best qualified to carry them out effectively and efficiently. AmecFW will be fully responsible for project performance under the terms and conditions of the approved contract. We propose a project structure and team to manage this proj~ct efficiently and to deliver the necessary technical quality on an expedited schedule. As described in Section II, Ms. Rita Bright, Project Manager, will be responsible for overall Project performance, and will be AmecFW's primary point of contact to the City. She will be supported by Ms. Julia Pujo who will oversee the day-to-day management of the project and coordination between analysts. Our team's experience on other high-profile major specific plan EIRs will assist in providing high quality documents on an expedited schedule. Ms. Bright and Ms. Pujo will employ Microsoft Project® and other schedule tools to ensure that complex tasks are completed on time and on budget. General Project Manager Qualifications AmecFW project managers are required to complete a rigorous in-house training program to ensure consistency and excellence in scope, budget, and schedule management for a wide-range of projects. This approach to project management ensures the accuracy and efficiency of our EIR preparation efforts, as well as their legal sustainability. AmecFW's Approach to Quality Control and Assurance The fundamental objectives of AmecFW's QA/QC program are to assure not only that our work product fulfills the project directive requirements for each task, but also that the client's specific and unique needs are both fully-defined and met. These objectives have been accomplished by first making an across-the-board corporate commitment t~ the concept of quality control and assurance. Second, for each consulting contract entered into by AmecFW, a QA/QC responsibility is formally delegated to a qualified individual or individuals, depending on the project scope. Technical Editing AmecFW has included Mr. Dan Gira, a CEQA Program Manager, who is also a highly experienced technical editor, who would thoroughly review all submittals for grammar, readability, and consistency with the City's style guide or project-specific style guide. Reports would also be reviewed for internal consistency and consistency with the project description. No task submittals would be delivered to the City without going through full technical editing review. Amee Foster Wheeler 30 [! D D 0 D D [ D D D D c D [; f I ~, Item 8.i. - Page 86 -1 _J _j ' _J _J l I City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 Web Content Publisher ~ " .... amec {;;). foster wheeler AmecFW has included Ms. Janice Depew, a highly experienced word processor and web content publisher, to prepare an electronic version of the EIR for posting on the City's website. Ms. Depew specializes in creating PDF files "optimized for web" to minimize file size (less than 3 MB) while retaining visual quality of the documents. All electronic documents will be broken into as many logical sections as is necessary to meet the size limitations. In addition, Ms. Depew will provide the entire EIR (excluding appendices) as one file on a CD or DVD; appendices will be included on the CD or DVD as separate files. This approach maximizes the flexibility of the deliverables to be used as needed by the City for a variety of applications. Project Procedures for Cost Control AmecFW places significant emphasis on completing projects within the established budget, and looks for ways to reduce costs throughout the life of a project. AmecFW employs a state-of-the-art intranet-based cost tracking system. The basic tools of this system are weekly electronic timesheets and weekly job cost reports. Timesheets are filled out daily by all employees and show the hours charged to each separate project in which an employee is participating for each day of the week. Weekly job cost reports for each project task are generated the week following time sheet submission and can be viewed on-line by project managers. The job cost report indicates all labor and other direct costs (ODCs) during the current month. Each ODC charge is described according to the type of expense (travel, computer, etc.) and the date the cost was incurred. Compliance with Schedules AmecFW has an excellent track record of completing task on or ahead of schedule. Compliance with established project schedules is a result of effective project planning and execution. AmecFW uses project management software (Microsoft Project®) and periodic project reviews to monitor schedule status. The schedule will be continuously monitored to ensure the work is being performed within the established timeframes. Completion ahead of schedule is not only a measure of project management skills, but also of technical innovation and/or partnering with clients. Client Communication Our project manager will routinely communicate with City staff and local agencies as deemed appropriate by the City. Such communications will include weekly email briefings on project status, accomplishments and emerging issues, individual follow-up calls, conference calls, and face-to-face meetings, as needed. Project Understanding AmecFW recognizes that a thorough knowledge of a project's objectives, history, geography, community issues, use, and other factors is critical to successful completion of an EIR. Our understanding of this project is based on review of the City's RFP for the East Cherry Avenue Specific Plan Project EIR, attendance at the City's Pre-proposal Meeting on August 18, 2015, review of the Concept Site Plans attached to the RFP, and review of the City-commissioned Initial Study. Based on discussion at the Pre-proposal meeting, we also Amee Foster Wheeler 31 Item 8.i. - Page 87 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ~ ,. amec [,Ji foster wheeler understand that the draft East Cherry Avenue Specific Plan has not been finalized and that further project refinement may occur. Project Location and Setting: The proposed East Cherry Avenue Ill."'·' Specific Plan project site encompasses approximately 15 acres of undeveloped, vacant, and agricultural land at the southern commercial gateway of the City of Arroyo Grande (Figure 1). The site is situated north of single family residences, the Saint Barnabus' Episcopal Church, and the Vagabond Mobile Home Park, and east of Traffic Way and its interchange with U.S. Hwy 101, south of East Cherry Avenue,. and west of Pacific Coast Railway Place and Los Olivos Lane. (Figure 1). The site is generally level. A drainage feature with associated riparian habitat is located near the southern portion of the site along Subareas 2 and 3 at the base of the hillside of the adjacent church property. Regional The proposed 15-acre project site located along T raffle at the south end of the City of Arroyo Grande encompasses level agricultural lands surrounded by residential and commercial development. access to the project vicinity is provided via U.S. Hwy 101 and Traffic Way. Local road access to the site is via East Cherry Lane, a two lane road with an unpaved shoulder fronting the project site. Development of the East Cherry Road Specific Plan pro1ect would include a range of residential uses with a cultural center comprised of an area of assembly, limited commercial and senior residential uses, and gardens/orchards. Project Description: The, project includes a Specific Plan, General Plan Amendment, Development Code Amendment, Vesting Tentative Tract Map (Subarea 2) and Conditional Use Permit (Subarea 3, at this time). Approval of these legislative amendments and entitlements would enable a range of uses including continued automotive and service uses (Subarea 1 ); single family residences (Subarea 2); and an area of assembly, limited commercial uses, attached residential housing, and gardens and orchards (Subarea 3). Conceptual plans submitted by the applicants show the project would include approximately 2.16 acres of future development consistent with the current Traffic Way Mixed Use (TMU) zone and D-2.11 Design Overlay; 11.7 4 acres of single family residential lots with an internal collector road and alleyway system to limit access via East Cherry Avenue, and a 1.51-acre development integrating historic orchards, cultural gardens, historic Pacific Railroad Path, independent senior housing, community center, retail space and related support amenities (e.g. onsite parking). The proposed project also envisions transportation improvements along East Cherry Avenue and Traffic Way. Amee Foster Wheeler 32 n D [1 D c D D D D D D D [] [ Item 8.i. - Page 88 , 41> amec foste r wheeler Project Site Project Site Subarea Boundary Subarea Property Ownership 1 Oor1man Homes , Inc . 2 Mangano Homes , Inc . 3 A.G. Valley Japanese Welfare Association Subarea 2 Key Alley Loaded Fronl/ Side Load Landscape Subarea 3 Key Historic Orchard Retail Space/ Entry 2 Parking Lot 3 Historic Japanese Family Timeline Path 4 Historic Pacific Railroad Path Farm Garden l Independent Senior Housing with Kitchen and Caretaker Residence Above 6 Demonstration Garden and Edible Orchard Japanese Cultural Garden 7 Outdoor Seating and Educationa l Archive 8 Japanese Garden Callfornla Native Garden 9 Communit y Center Bu ilding 10 Guest Hou se 11 California Native Garden Aerial Source: Google 20 15. FIGURE 1 1 Item 8.i. - Page 89 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 CEQA Analysis /Vlethodology ~ am~~ t.,{i; foster wheeler AmecFW will ensure that the EIR addresses direct, indirect and cumulative environmental impacts associated with construction and operation of the proposed project. AmecFW would integrate information from the Initial Study, ongoing applicant-prepared technical studies, and any other recently completed El Rs and technical studies that the City may commission (e.g. transportation analysis, biological assessment, etc.) that may provide useful analysis, particularly for cumulative impacts. We also understand that the project remains somewhat fluid, which may require refinement as more information is known about specific uses proposed within each subarea. AmecFW would work carefully with City staff on the degree of detail required for each issue area, while ensuring a CEQA-compliant EIR. Anticipated EIR Preparation Tasks AmecFW's technical approach to preparation of the EIR reflects the scope of services requested in the City's RFP, background research, participation in the Pre-proposal meeting, review of the City's current General Plan and Development Code, and our understanding of the project area. Our general approach to preparing the EIR is summarized below in Table 4. Amee Foster Wheeler 34 11 I I ,_J [) n u [J c [j c c n Li Item 8.i. - Page 90 -J City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 -~~~ amec? foster wheeler Table 4. General Task-Based Approach -East Cherry Avenue Specific Plan EIR 1. Project Kickoff. AmecFW views the project initiation or kickoff process as critical to successful project completion. AmecFW would perform initial background review of existing available documents, such as site plans, applicant-prepared technical studies, and related staff-commissioned reports. Our Project Manager and Deputy Project Manager would attend the project kickoff meeting to refine the project scope and alternatives. Prior to the meeting, AmecFW will prepare a draft schedule and discuss with City staff. 2. Notice of Preparation/Scoping of EIR. Our team would prepare the Notice of Preparation (NOP) for this project. The NOP will be particularly important to obtain formal comments on the scope of the EIR and project alternatives from area residents, community organizations, and public agencies such as the U.S. Army Corps of Engineers, California Department of Fish and Wildlife (CDFW), Regional Water Quality Control· Board (RWQCB), and Air Pollution Control District (APCD). Obtaining early feedback from these and other key stakeholders will minimize the potential for project delays and unforeseen issues arising late in the process. We will attend a scoping meeting and provide a presentation of the CEQA/EIR process for the project. AmecFW will include all comment letters received during the NOP and comments received at the scoping meeting in an appendix to the Draft EIR. 3. Prepare Draft EIR Project Description and Concept Alternatives. A complete project description is the foundation of an adequate EIR. We will use information obtained from available project plans, the pre- application or draft specific plan, project renderings, staff reports, and technical studies. The project description will be refined in coordination with City staff and the project applicant (subject to staff approval) to ensure accuracy, to account for updated project design, and to consider methods to minimize potential adverse environmental impacts. AmecFW will also prepare and submit initial summaries of concept alternatives along with the project description for consideration by the project team. Submittals will be electronic versions in MS Word and PDF unless hard copies are requested by the City. 4. Prepare Administrative Draft EIR. The ADEIR will address direct and indirect impacts for all key issues, as well as standard CEQA sections, such as growth inducement, climate change, and consistency with adopted plans and policies, ir:i addition to an analysis of the impacts associated with project alternatives and their comparison with project impacts. The ADEIR will be structured to clearly summarize findings for each resource area, including both impacts and mitigation measures. The ADEIR will respond to issues raised during the scoping and public comment period. Key issues to be addressed in the ADEIR are briefly summarized below in Potential Scope of Environmental Impact Assessment. We will provide for City review via electronic (MS '{Vord and PDF) and one (1) hardcopy versions. 5. Prepare Draft EIR. Upon receipt of final City comments, we will provide a final screencheck electronic digital copy (MS Word and PDF) and hardcopy version (upon request) to the City prior to publication. The screencheck reviews of the Draft EIR ensure incorporation of all City comments and provide staff with an opportunity to verify that comments were adequately addressed. AmecFW would incorporate final City comments and publish and submit a recommended five (5) hardcopies of the proofed Draft EIR and electronic versions on CDs (MS Word and PDF versions), including a PDF of the technical appendices. We will also prepare an electronic version of the Draft EIR suitable for uploading to the City's website, including chapters with file sizes adjusted for easy downloading. Numbers of hard copies can be adjusted as requested at a cost of $100 per EIR. Amee Foster Wheeler 35 Item 8.i. - Page 91 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Proiect September 1, 2015 Table 4. General Task-Based Approach -East Cherry Avenue Specific Plan EIR 6. Prepare Administrative Final EIR: The Administrative Final and Screencheck Final EIR will include the Draft EIR in its entirety witti changed pages in strikeout and underline as needed to address changes, a detailed Responses to Comments section to address all letters and public hearing comments received on the Draft EIR, and a Draft Mitigation Measures and Reporting Program (MMRP). We will provide for City review via electronic email (MS Word) and any requested hard copy versions. Our team will perform fin.al staff revisions and submit both electronic (MS Word and PDF) and one (1) screencheck hardcopy of the Administrative Final EIR for City review. 7. Prepare Proposed Final EIR. Upon submittal of final City comments, we will provide an electronic version screencheck draft of the Final EIR in MS Word and PDF to ensure incorporation of all City comments and provide staff with an opportunity to verify that comments were adequately addressed. AmecFW will prepare and submit five (5) hardcopies and electronic versions on CD of the Final EIR, including one hard copy of the · technical appendices; each EIR will also include a CD with the appendices. AmecFW will prepare the submittal of the Final EIR with the NOC to the State Clearinghouse. 8. Final MMRP. AmecFW will incorporate any edits into the draft MMRP based on City comments and submit the final MMRP as both a reproducible original and an electronic version, including both Word and PDF versions on CD. We will identify mitigation measures, responsible parties or agencies, implementing actions, and timing for the direct and indirect project impacts and potential cumulative impacts. The MMRP can either be incorporated into the Final EIR or published separately. 9. Final Findings and State.ment of Overriding Considerations. If requested by the City, we will prepare or assist with preparation of findings and overriding considerations. Our team has considerable experience assisting public agencies with such findings and overriding considerations; we recognizes that appropriate findings and overriding considerations are a key part of the administrative record. 10. Meetings and Hearings. AmecFW assumes attendance by its Project Manager at four (4) meetings or public hearings (e.g., kick off, scoping, staff meetings, Planning Commission, and/or City Council) and Deputy Project Manager at two (2) meetings or hearings. We would prepare draft agendas, presentations, and minutes for such meetings upon request. General Description of EIR Components AmecFW's general approach to the format and content of the EIR is presented below. Each environmental resource area discussion will include the following subsections: Existing Conditions describes the physical, natural, and human environmental setting that forms the baseline for the analysis of the project and alternatives impacts. Local, and as appropriate, federal and state requirements for the resource areas are summarized in Regulatory Setting. The thresholds for determining impact significance and the impact analysis. methodology are included in Environmental Impact Analysis. The Proposed Project Impacts, Mitigation Measures, and Residual Impacts will subsequently be identified, along with a brief summary of and their relationship to the findings of the LUCR EIR for each resource area. Each mitigation measure will include a stated condition, along with a mitigation monitoring component (plan requirements, timing, and monitoring Amee Foster Wheeler 36 [! c [; [j D [] c [ D D [] D [j D c: [j l Item 8.i. - Page 92 ' _, City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Pro1ect September 1, 2015 & 'Pm , .. ~~-·.,· 1' amec t,~ foster wheeler responsibility). A statement regarding the impact of the project in conjunction with implementation of other past, present, and probable future projects will be presented in Cumulative Impacts. Executive Summary: The EIR would include an Executive Summary with a brief project description, project history, a brief description of impacts found not to be significant, issues of known public controversy, a matrix summarizing impacts and mitigation measures, and a discussion of project alternatives. As potentially the most utilized portion of an EIR, we would prepare the Executive Summary in an easily accessible format. Introduction: The Introduction sets the stage for overall project consideration, the. El R's role in decision- making, the project's overall purpose and need, an overview of site development history, and a discussion of potential areas of controversy. Our team will work with City staff to develop a clear purpose and need statement for the project in support of clearly defined objectives. This section will also introduce the overall purpose of the EIR, summarize the public review and project approval process, and state standards for adequacy of the EIR, pursuant to CEQA Guidelines §15151 and 15168. Environmental Setting: The Environmental Setting will provide an overview of the existing physical setting with a focus on key features and known environmental issues. AmecFW utilizes photographs, maps, and diagrams to facilitate understanding of the area's environment, including a description of surrounding land uses along with regional vicinity, project location, and appropriate planning area maps. Depending upon project schedule, we will adapt the environmental baseline to the release of the NOP. AmecFW will coordinate with City staff to ensure that this baseline accurately reflects known information and conditions. Project Description: The Project Description will contain project elements and development specifications in sufficient detail to perform analyses. Site maps, figures, and other graphics will be used to illustrate key development areas and to supplement environmental setting figures, project history, and the relationship of project to the City's adjacent areas. Our Project Description will clearly identify project objectives as the foundation for potential project alternatives. AmecFW recognizes that a clearly defined set of. project objectives is central to supporting the alternatives analysis and is thus critical to the EIR's legal defensibility, and may be particularly important for this project. Environmental Analysis: The Environmental Analysis sections would describe the existing physical setting for each resource, with a particular focus on any known onsite resources, such as habitat or agricultural resources, as well as surrounding sensitive receptors and potential effects on the surrounding neighborhood. We will work closely with City staff to ensure that the EIR reflects the City's approach to analysis of key issues, including agricultural resource impact methodology (e.g. usage of the USDA/Department of Conservation Land Evaluation and Site Assessment [LESA]), air quality, and GHG thresholds). The EIR will describe relevant federa!, state, and local regulatory requirements for each resource area in the Regulatory Setting, including the City's General Plan. Appendix G of the CEQA Guidelines will be used to establish the impact significance criteria, along with the City's existing policy framework, relevant state and federal regulations and the professional judgment of our team. We will identify existing baseline conditions, Amee Foster Wheeler 37 Item 8.i. - Page 93 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ~ ,' amec E;J foster wheeler proposed resource and service impacts, mitigation measures, and subsequent residual impacts, including both direct and indirect impacts. Analysis will include local versus regional impacts and short-term versus long-term impacts. Each mitigation measure would include a stated condition, along with a mitigation monitoring component (plan requirements, timing, and monitoring responsibility). Alternatives: Our team will work closely with City staff to craft alternatives to the proposed project, including the No Project Alternative. Alternatives would be solution-oriented and tailored to meet project objectives the goals, policies, and standards of the City's General Plan and provide both the project applicant and City decision-makers with options for consideration. We will ensure the alternatives analysis is clearly linked to and supported by the identified project objectives and that a reasonable range of alternatives is provided for consideration. Our team will also provide a thorough discussion of alternatives considered and discarded from further evaluation to provide a clear track record of decision-making on this project. AmecFW will frame the introduction to the Alternatives using technical and·planning analyses conducted for the project. We will provide a firm basis for identifying alternatives that fit within the City's overarching policy goals for the project area. The alternatives analysis will be important to provide City decision-makers with optional approaches to meeting project objectives, particularly if the environmental analysis discloses one or more significant or unavoidable impacts associated with the project. Our team will clearly set forth the requirements of CEQA Section 15126.6, which governs the type, and range of alternatives that should be considered and factors that affect the feasibility of such alternatives (e.g., economic viability, site suitability, availability of infrastructure, etc.). We will coordinate carefully with both City staff on key issues (e.g., proposed offsite agricultural resources mitigation). The alternatives will be presented in a manner that permits easy comparison of impacts. AmecFW would work with City staff to develop potential alternatives, such as the potential examples discussed below: • No Project Alternative: This analysis would briefly describe the impacts and benefits of not approving the proposed East Cherry Avenue Specific Plan project. We would work with City staff on the scope and approach to No Project, including ,continued agricultural use of the property (i.e., no development). Our team would identify potential effects of the No Project Alternative. • Reduced Project or Alternativ~ Development Configuration: A Reduced Project analysis could discuss the potential benefits and feasibility of a reduced buildout or reduced density (e.g., to ensure a 1 :1 ratio of offsite agricultural land mitigation with onsite loss of agricultural land, a mix of residential unit types). An Alternative Development Configuration could adjust bour:idaries of development to further reflect identified constraints (e.g., proximate drainage and related biological resources, etc.). This alternative could include a reduction in proposed total development or densities that may reduce agricultural, traffic, biological, and air quality/GHG impacts. • Alternative Land Use: The Alternative Land Use analysis could consideration of a different mix of uses, such as review of mixed uses onsite. A different mix of land uses would allow the EIR to address possible and allow a factual comparison of relative impacts. Amee Foster Wheeler 38 c D [j D D c D D D c c [ [ [ Item 8.i. - Page 94 [ [ [ [ [ [ [ [ --' City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ~ amec~ foster wheeler Cumulative Impacts: Cumulative impacts will be assessed consistent with CEQA Guidelines § 15130 based on either a growth projection approach using the City's General Plan or a list of projects provided by the City. As stated in the Guidelines, the nature of each environmental resource being evaluated and the type and location of the project affect whether it is included in the cumulative analysis. Our team will use City information to describe cumulative conditions based on the most current policies and guidelines available. Mitigation Measures: Mitigation measures will be developed in coordination with City staff and appropriate agencies for all significant project-specific and cumulative impacts and for adverse but insignificant project and cumulative impacts, as appropriate. We will structure such measures to build upon existing City conditions of approval and development standards where appropriate. We will also carry forward all mitigation measures identified by the Initial Study. Residual Impacts: After implementation of mitigation measures, residual impacts will be discussed and the level of significance identified. Insignificant/Less than Significant Issues: In order to provide a complete record for the EIR, we would provide brief discussion of issues anticipated to be insignificant, including forestry and mineral resources based on the Initial Study checklist. Additionally, we would address any issues found to be less than significant by the Initial Study, including cultural resources, geology and soils, and schools and Growth Inducement: The project is anticipated to have some potential for growth-inducing effects associated with extension of urban services and development to the site, as well as provision of new primarily short term employment and housing opportunities. Our team would describe the potential growth-inducing effects of new housing and increased employment, consistency of such projections with the general plan and the general secondary environmental impacts associated with such growth. CEQA Guidelines, §15358(b), states that growth-inducing effects analyzed under CEQA must be related to a physical change in the environment. Therefore, the focus of the growth-inducing section will be on the potential for increased development to have adverse or beneficial effects on City services (e.g., police, fire, water supply, etc.). Mitigation Monitoring and Reporting Program (MMRP): AmecFW would create a useable MMRP in table format for easy tracking, along with clearly crafted mitigation measures for each project (responsible party, required timing, relationship to each project, monitoring milestones, etc.). AmecFW has extensive experience translating mitigation into enforceable conditions of approval that can be easily integrated into project findings and permit conditions. These would be accompanied by clear and realistic goals for implementation, timing, and identification of potential funding sources. We will also carry forward all mitigation measures identified by the Initial Study for cultural resources, geology and soils, and schools to ensure tracking and implementation through the MMRP. References: This section will list source documents, references, and agencies, and individuals consulted for the EIR. Amee Foster Wheeler 39 Item 8.i. - Page 95 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 am~~e, foster wheeler Technical Appendices: The technical appendices in the EIR will include air quality and GHG calculations. Applicant-prepared technical studies will also be included as appendices to the EIR. Also included will be any studies, such as the water supply/utilities investigations or hydrological analysis, deemed necessary to support EIR analysis and conclusions. Potential Scope of Environmental Impact Assessment Consistent with Appendix G of the CEQA Guidelines, AmecFW anticipates that the Project EIR will address a range of resource areas, as described below. We will approach each individual resource area with the methodology addressed above. Aesthetics and Visual Resources: The project is part of the City's southern commercial gateway, with high visibility from both public viewsheds and private residences. The area provides transitional views with a more urban setting in the close range transitioning to hillsides and mountain views in the more distant range. Development of this 15-acre project site would also alter the current semi-rural agricultural setting to a more urban form, predominantly with single family residential development, as well as a mixed use cultural center. Depending on the The project site is highly visible from surrounding areas, including the Crty's commercial gateway and adjacent neighborhoods. design of the project, structural orientation, building height, massing, and scale could significantly alter both views of the project site, as well as offsite scenic views. In order to address potential aesthetic impacts, AmecFW would: • Characterize the existing physical setting in terms of public views, including existing structures and uses along East Cherry Avenue and Traffic Way, potential views from U.S. Hwy 101, as well as other key public viewing locations. • Describe potentially scenic resources, such as views toward rural and agricultural lands and distant foothills. • Describe changes to the visual character of the project site and surrounding areas associated with new residential and commercial development, garden and orchard enhancements, envisioned roadway improvements and access roads to any identified key public views. • Use site photographs, project site plans, rendering~, and carefully labeled elevation and landscape plans to illustrate and describe potential changes in character of the site and existing view corridors and characterize potential impacts. • Build upon analysis to describe cumulative aesthetic and visual resource changes. Amee Foster Wheeler 40 [ D c n D n D D c D c c D 0 [ Item 8.i. - Page 96 [J n n Q [; [ c [ D 0 c C [ 1-i I . LJ [ City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 -'~~-'.> 'ii amec l!l;. foster wheeler tt?itf7f"i'*r"'""''. ... -' • Identify mitigation measures such as structural design, site layout, and improvements to the public realm. • Define residual impacts related to aesthetics and visual resources with implementation of mitigations. AmecFW's Visual Resource Specialist, Ms. Rita Bright, would oversee this effort. Agricultural Resources. Development of the project site would permanently convert active and highly productive agricultural use to urban uses. A majority of the land is designated as Agriculture with approximately 14 acres of Class I prime soils (with irrigation). The applicant is proposing to provide offsite mitigation by purchasing and preserving 9.99 acres of Class I prime farmland soils within the City and zoned Agriculture. AmecFW will evaluate potentially significant impacts from the loss of prime agricultural land as a result of the project using the USDA/DOC LESA methodology. Tasks will include: • Discussion and analysis regarding the value of the affected agricultural land (e.g., soils classifications, water availability, land use and zoning, surrounding land uses, parcel size, etc.); • Evaluation of potential impacts to agricultural resources based upon City thresholds of significance, LESA methodology, applicant proposed offsite mitigation, and any applicable City General Plan policies relating to preservation of agriculture; • Quantify and describe both on and offsite losses of agricultural soils using accepted techniques, such as a Land Evaluation and Site Assessment (LESA) and discuss potential for increased urban rural conflicts and adequacy of proposed buffers. • Development of additional specific mitigations if applicable, to address the permanent loss of agricultural land, including potentially retaining some agricultural use on the site, or providing additional offsite mitigations for the loss. • Discussion of residual impacts and analysis of cumulative impacts of converting land currently in agricultural production will be based on guidance provided by City staff and the County Agricultural Commissioner's Office. AmecFW's Land Use Policy Specialist, Ms. Rita Bright, would oversee this effort. Air Quality & Greenhouse Gases: The proposed project would generate both short-term construction related and long-term operational emissions associated with development of approximately 15 acres of residential and commercial uses. This section would document existing conditions in the San Luis Obispo County Air Pollution Control District (APCD), local, state, and federal regulatory standards and thresholds, and describe attainment/non- attainment pollutants for the South Central Coast Air Basin. AmecFW recognizes that thresholds for GHG emissions are still developing and would thus use guidance from the APCD standards and air quality modeling. Based on net new trip generation estimates provided in the project's traffic study and available programmatic information on stationary source emissions, AmecFW would address both localized and regional air quality issues as follows: Amee Foster Wheeler 41 Item 8.i. - Page 97 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 --~ ,,~..,. amec (i'{; foster wheeler • Describe existing air quality, climate, and meteorology in Arroyo Grande, along with applicable air quality rules and regulations that relate to the proposed project. Information on air pollutant background concentrations from air monitoring stations in the project vicinity will be included, as available from APCD. • Assess issues associated with proposed location of new residential development near existing service uses and transportation corridors (e.g., U.S. Hwy 101 and Traffic Way) and to the extent applicable, potential impacts associated with exposure of new residents to toxic air contaminants (TAC), fugitive dust, and other air pollutants. • Assess potential short-term construction impacts, such as fugitive dust and diesel particulate associated with heavy construction equipment, as well as long-term operational impacts. AmecFW would quantify emissions associated with increased traffic and stationary emissions using CalEEMod Version 2013.2.2, or the latest version available at the time of the project kickoff. AmecFW will also address regional growth patterns and cumulative impacts with consideration of population contributions from nearby growth areas, such as the nearby cities of Grover Beach, Pismo Beach, and San Luis Obispo, as well as the City as a whole under the General Plan. • Assess issues associated with proposed location of new residential development near U.S. Hwy 101 and the potential impacts associated with exposure of new residents to Toxic Air Contaminants (TACs) generated by high traffic volumes, particularly trucks. This would include consideration of a potential CO Hot Spot at the U.S. Hwy 101 and Traffic-way interchange, located within 250 feet of the project site, that may be generated along the freeway during peak hour periods with congestion and related slowing and idling of vehicle traffic on the freeway. • Perform a screening level assessment of localized emission related to TACs from major sources such as diesel particulate emissions associated with traffic along U.S. Hwy 101, using emission levels studies and guidance provided by readily available sources such as the California Air Resources Board (GARB 2007). • Provide a brief overview of how climate change is anticipated to affect issues such as flooding, water quality and availability, etc. Non-air quality climate change discussion can alternately be provided under a separate Global Climate Change section. • Describe the current and evolving regulatory setting for GHG generation and quantify direct (increased traffic) and indirect (electrical power generation) GHG emissions and potentially associated adverse or beneficial impacts of the project. ' • Identify mitigatio·n measures including potential trip reduction measures, dust control measures, and construction best management practices to limit air contaminant emissions associated with the construction and operation of the project. • Assess consistency of the proposed project with growth projects in and the standards of the APCD's CEQA Handbook and applicable air management plans. Mr. Steve Ochs, AmecFW's Senior Air Quality Engineer, would oversee this effort. Amee Foster Wheeler 42 n D D D 0 D D D D c D lJ Item 8.i. - Page 98 r L_I n n c c n u c c c c [) [ [ City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 Biological Resources: 'ifl., ,;.':~ amec~~ foster wheeler Biological resources on the project site have been heavily disturbed by cultivated agricultural uses; however, a natural drainage occurs along the site's southern boundary. Although this drainage has been disturbed by past activities, it has a canopy of mature native riparian trees and has the potential to support sensitive species. The analysis of biological resources would build upon and incorporate the peer-reviewed applicant- prepared Biological Resources Assessment, as well as the Sage Institute study providing a written opinion that the drainage waters would not quality as waters of the State under CDFW jurisdiction. To address potential biological resource issues, AmecFW would: • Peer review the project's Biological Resources Assessment and Sage Institute report and provide feedback to the City regarding the scope, information gaps, and applicability to the project. • Describe existing biological resources of the project area, with an emphasis on riparian habitat along the drainage. AmecFW would use the project's Biological Resources Assessment, the Sage Institute paper, the Initial Study, California Natural Diversity Data Base (CNDDB), and other existing documents. • Supplement this background data with a walking tour of the project area to review and photograph the conditions of existing biological resources, including those within adjacent to the site and near existing and proposed roadways. • Identify General Plan policies governing protection of biological resources. • Assess potential impacts of the project on biological resources and the nearby drainage, with an emphasis on impacts associated with site preparation activities that may affect surface runoff and water quality affecting habitat areas. • Describe cumulative impacts to biological resources. • Identify potential mitigation measures if. applicable, to address the permanent loss of sensitive plant and wildlife species and/or their habitat. This effort would be overseen by AmecFW's senior biologist and wetland scientist Nick Ricono, who has experience with San Luis Obispo County habitats and biological resources. Cultural Resources: The project site has been disturbed by cultivated agricultural uses. However, the potential for cultural and paleontological resources still exists. Previously, a Japanese community center was developed in the 1930s and recognized as a meeting place for Japanese-American cultural activities in Arroyo Grande through the 1960s. The structure was then used as a Boy Scout Hall until 2011-. The project would involve grading and excavation to accommodate residential and commercial development, as well as drainage improvements, which could expose as-of-yet undiscovered cultural resources. The project site has some potential for Native American archaeological resources given the area's history of habitation and known regional resources, which may not have been evaluated during original development of the area. The Initial Study identified mitigation measures to ·address potential discovery of cultural and paleontological resources during Amee Foster Wheeler 43 Item 8.i. - Page 99 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 '~+ amec·~~ foster wheeler construction. The EIR will not expand the Initial Study analysis but incorporate the analysis and findings from the project's Initial Study and include Mitigation Measures CR-1 and CR-2 into the MMRP. J~lia Pujo would oversee preparation of the required analysis, findings, and MMRP. Geology/ Soils: The proposed project would enable development that would include grading and excavation to prepare the site for construction. Potential grading and future construction could create potential geologic impacts. The project site is located within an area of moderate potential for liquefaction and high potential for landslide in the southern portion of the site that is situated at the base of a hillside. The Initial Study identified geologic conditions and soils hazards that may affect the site. The Wilmar Avenue Fault, is a potentially active fault inferred to strike parallel to U.S. Hwy 101 beneath portions of Arroyo Grande and consequently provides a moderate potential fault rupture hazard risk. The Initial Study identifies Mitigation Measures GE0-1 through GE0-5 to address potential significant geologic and soils project impacts. Combined with standard compliance with the California Building Code and City of Arroyo Grande Development Code, impacts would be reduced to less than significant. The EIR will not expand the Initial Study analysis but incorporate the analysis and findings from the project's Initial Study and include Mitigation Measures GE0-1 through GE0- 5 into the MMRP. Julia Pujo would oversee preparation of the required analysis, findings, and MMRP. Hazards and Hazardous Materials: The project site supports cultivated agriculture. A Phase I Environmental Site Assessment (ESA) and Phase II Report for the agricultural portion of the site (Subarea 2) was prepared in June 2014 (Buena Associates). The site is not listed as a Hazardous Waste Generator and no obvious asbestos-related materials were noted during a reconnaissance survey. The conclusions of the study indicate that no exceedance of toxic chemicals (e.g. pesticide residue, volatile organic compounds, arsenic, etc.) warranting action occur on Subarea 2; however, Subareas 1 and 3 were not investigated. Given the project site's past agricultural practices and the previous railway traversing the property, the Initial Study identifies Mitigation Measures HAZ-1 and HAZ-2 to extend Phase I ESA investigations to address Subareas 1 and 3 and the railway right-of-way across the site, including Subarea 2. The project site is located within 250 feet of U.S. Hwy 101 a major north-south travel corridor for transport of hazardous materials. The project site also lies within an area that may pose elevated risks from wildland fires given the steeply sloped hillside to the south and its location within an area identified by the General Plan as having "potential fire suppression deficiencies". The site is located outside of any aircraft hazards zone. To address potential hazards and hazardous materials, AmecFW would: • Review existing available/applicable data, reports, and hazardous materials reporting records; including and prepared for the project and any recent environmental documents in the project vicinity that may have analyzed risk of upset concerns along the U.S. Hwy 101 corridor. • Conduct additional thorough records search of available hazardous materials databases (i.e., Envirostor). If requested by the City, this investigation could include EDR Radius Report(s) for the project Amee Foster Wheeler 44 .\[ L -~ n Q c D [ D D D D c c Item 8.i. - Page 100 fl I I :. j 11 ' ' ! I I ' l,,, • .J fl , I ' I ,_) n u n u ' I I , I I ~ ,) n LI fl L1 D -, i I J l l....J --, ' .__, __ , City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ·!~ am~~\~ foster wheeler site, including review of historic aeria.ls and Sanborn maps. AmecFW would also contact the San Luis Obispo County Environmental Health Services Division as needed to obtain hazardous materials data from the Certified Unified Program Agency (CUPA), or would coordinate with City staff for these data. • Confirm with the Fire Department that the proposed internal roadway circulation and the site's proposed ingress and egress for emergency evacuation are adequate. • Describe the hazards and hazardous materials setting based on existing reports and maps, including the City's General Plan. • Assess hazards and hazardous materials impacts with particular focus on hazardous materials transport along U.S. Hwy 101 and wildland fire hazards. • Identify mitigation measures necessary to address hazards and hazardous material concerns. Ms. Stephanie Koehne, AmecFW's Hazards and Hazardous Materials Specialist would oversee preparation of this analysis. Hydrology and Water Quality: Soil disturbance and alternative land use plan configurations could dramatically changes the amount, direction, and quality of runoff. The Initial Study identifies that a preliminary hydrologic report was prepared by RRM Design Group (May 2015) for Subareas 2 and 3, which concluded that the proposed drainage design for the 2 subareas would comply with state and local standards. The EIR would evaluate drainage issues associated with Subarea 1 and potential water quality issues for the entire site related to project development. The project site lies outside of the 100-year flood zones as designated by FEMA. The Initial Study determined that the project would appear to be within the land use and water demand projects of the City's 2010 Urban Water Management Plan; however, given the state's ongoing historic drought, project-related water demand will require evaluation with the Governor's Executive Order B-29-15, which requires local agency reduction of water consumption. The project also lies outside of seiche or tsunami hazard zones. To address issues associated with f:lydrology and Water Quality, AmecFW would: • Peer review the applicant-prepared hydrology study. • Review available data (e.g. depth of groundwater, storm water flows and drainage), including the project's Hydrology Report and the City's 2010 Urban Water Management Plan to address flooding issues including potential on-and off-site flooding potential. • Describe the hydrologic setting of the project site based on existing reports and maps, including the City's General Plan, the U.S. Geological Survey maps, and other available technical documents. • Assess hydrologic and water quality impacts by evaluating total estimated construction, including estimated increase in urban runoff, and effects on groundwater supplies (long term water supply will be addressed in utilities). • Describe cumulative impacts associated with planned and pending projects. Amee Foster Wheeler 45 Item 8.i. - Page 101 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 • Identify mitigation measures such as low impact development (LID), pervious surfaces, drainage requirements, stream engineering, and other measures necessary to address hydrologic or water quality concerns. This section would be prepared with oversight by AmecFW's Senior Hydrologist James Honniball, CPESC. Land Use/ Planning: The proposed East Cherry Avenue Specific Plan would provide additional housing supplies and a cultural community center that would be compatible with surrounding residential development. However, the project involves the rezoning of agriculturally productive land to urban residential and community uses under the proposed Specific Plan and could raise land use and policy issues, such as consistency with the General Plan, protection of riparian habitats along existing drainage, mitigation of impacts to agriculture, flooding issues, circulation improvements, and provision of adequate public infrastructure and long term water supply. To address Land Use issues, our team would: • Describe the existing land use setting of the project site and surrounding lands • Evaluate the proposed project's consistency with the City's General Plan goals and policies, zoning regulations, Architectural Review Committee Design Guidelines, and other relevant land use codes, and discuss project consistency with relevant standards in a summary table, including identification of mitigation as necessary. If substantial inconsistencies are identified, a more detailed analysis will be provided. • Identify other potential land use impacts associated with substantial conflicts with key policies (e.g., loss of agricultural lands) based on a review of Specific Plan proposals. • If necessary, identify any mitigation measures required to reduce land use impacts to less than significant such as changes in location of residential uses or alteration in densities to be consistent with the City's policies and regulations. Rita Bright, AmecFW's Project Manager would oversee this effort. Noise: Ambient noise in project vicinity is largely generated by traffic along U.S. Hwy 101, Traffic Way, and East Cherry Avenue. The project would generate short term construction-related and contribute to noise levels (e.g. additional trip generation from the proposed residential and community center uses). Ground-borne vibrations and noise may also be generated during construction activities. To address this issue and potential long-and short-term impacts for cumulative and site. development, AmecFW would: • Incorporate information from the General Plan, available recent environmental documents in the vicinity, and the City commissioned traffic analysis regarding project-related trip generation. • Identify sensitive receptors (i.e. surrounding residents, future residents at Subareas 2 and 3, nearby schools) and describe accepted standards for noise exposure accounting for sleep disturbance, health Amee Foster Wheeler 46 n c LJ D D D D D D D D D c c n L Item 8.i. - Page 102 l _,/ I _J _, : ' .. , City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ·~·~· . ,' ~ amec ;q, foster - wheeler issues, etc. During site reconnaissance, our team will assess noise from adjacent industrial uses to ascertain if nuisance noise may be an issue. • Quantify general future potential noise roadway levels associated with the project using the Federal Highway Administration (FHWA) Traffic Noise Model 2.5 to identify potential noise increases along selected roadway corridors. This analysis would be based on traffic counts and trip generation estimates and roadway volumes provided in the City approved traffic study and account for speed limits and vehicle mix. • Identify increases in noise associated with cumulative construction by providing the typical ranges of noise increases to address direct, indirect, and cumulative impacts to sensitive receptors in the vicinity. Given existing sound levels, standard construction techniques and the requirements of the uniform building code would likely be sufficient to reduce interior noise levels to acceptable levels. • Identify mitigation measures for both impacts to future residents, students, and other sensitive receptors, including construction noise management plans, project design measures that could be incorporated into the regulating code (e.g., building and exterior living area orientation) and potential for sound attenuating measures such as padded insulation, ventilation, double-paned windows, consideration of use of rubberized paving, etc. AmecFW's Noise Specialist, Brian Cook, would oversee this effort. Population and Housing: The Initial Study for the project determined that less than significant impacts would result due to project development including the provision of 58 single family residential units and senior housing, which would contribute to the City's housing supply to address Housing Element goals. The findings of the Initial Study would be incorporated into the EIR, but no additional analysis is proposed. Julia Pujo would oversee this effort to incorporate appropriate findings into the EIR. Public Services: The Initial Study for the project determined that less than significant impacts would result due to required payment of development impact fees. The findings of the Initial Study would be incorporated into the EIR but no additional analysis is proposed. Julia Pujo would oversee this effort to incorporate appropriate findings into the EIR. Amee Foster Wheeler 47 Item 8.i. - Page 103 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 'Recreation: ~ am~~.,~ foster ,_,,_ wheeler The project proposes 58 residential lots and senior housing, which the Initial Study discloses will contribute as estimated 139 new residents based on the 2.39 average household size in Arroyo Grande (State Department of Finance 2015). The Initial Study determined that related projected park demand results in a need for 0.55 additional parkland acres. One 0.34-acre lot is proposed for public park use as part of the Vesting Tentative Tract Map and additional private open space is proposed for Subarea 3; howev~r, private uses does not automatically address the remaining 0.21-acre net parkland need. Additionally, the project design may be able to increase public parkland use or consider dedication of land to connect a future trail connection between Traffic Way and Branch Mill Road as designated by the City's 2012 Bicycle and Trails Master Plan. To address potential project impacts to recreational resources, AmecFW will: • Describe the existing recreational resource setting within the City of Arroyo Grande and the project vicinity. • Describe the proposed project amenities related to provision of both public and private recreational opportunities. • Evaluate the proposed project's consistency with the City's General Plan recreational goals and policies and other City goals for public recreation. • Discuss the project's consistency with relevant standards in a summary table, including identification of mitigation as necessary. If substantial inconsistencies are identified, a more detailed analysis will be provided. • Identify recreational impacts based on a review of Specific Plan proposal, confirming estimated public parkland needs attributed to projected population increase. • If necessary, identify any mitigation measures required to address unmet public recreation needs (e.g. public benefit of the JWA community center, dedication of a public bike/trail connector, project redesign to fully address confirmed public park demand. · Julia Pujo would oversee this effort. Transportation and Traffic: The City has commissioned preparation of a traffic study independent of this scope of work for the proposed project. The focus of this study will be to analyze project compliance with City roadway standards; Draft Traffic Improvement Guidelines, and the adopted General Plan Circulation Element; intersection geometrics at East Cherry Avenue and Pacific Coast Railway Place; ingress-egress to the site and related roadway operations along East Cherry Avenue; proposed internal collector drives and any conflicts (e.g., bike lanes, parking, etc.); peak A.M. and P.M. conditions at key intersections based on traffic counts; trip distributions; cumulative plus project traffic conditions; and mitigation measures. Amee Foster Wheeler 48 n 0 n D D D D D D D D Item 8.i. - Page 104 _, _J __ , City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ~ amec-~ foster wheeler To address potential transportation impacts, we would rely upon a City approved transportation impact study as requested by the City. We would coordinate closely throughout preparation of this analysis with City staff and/ or their selected transportation consultant to translate complex technical transportation analyses into useful and accessible analysis for an EIR and City decision-making, • As part of this analysis, our team would confer with City ~ublic Works staff and their selected transportation consultant to ensure that the scope of any transportation analysis is adequate to support the EIR. We would work with City staff to address potential multi-modal transit opportunities that may be incorporated into the project or mitigation measures. • We will incorporate the traffic study assessment of projected operating conditions for all modes of transportation associated with the proposed project. The assessment of traffic impacts will concentrate on impacts at key study intersections based on the City's traffic study and newly established multi-modal standards. The EIR will describe potential project impacts. • If necessary, we will work with Public Works and the transportation consultant to identify appropriate mitigation measures to alleviate any negative traffic impacts, including circulation system improvements and multi-modal transit opportunities. • We anticipate that pursuant to SB 7 43 the EIR must include at least a programmatic discussion of SB 743 and VMT. Although the site is located outside of a transit priority area, we recommend including a qualitative evaluation of SB 7 43 with the ongoing transportation analysis. • Mitigation measures would be identified, including development fair share contribution of circulation improvements, review of options of improved transit, frontage and onsite bike and pedestrian improvements, etc. Nick Meisinger and Dan Gira would oversee this analysis to incorporate the City-approved Technical Traffic Report for the project; the Report would be provided as an appendix for the EIR. Utilities and Service Systems The proposed project would incrementally increase demand for utility services, particularly water and wastewater disposal, as well as electric and natural gas services. The project will be required to construct private sewer facilities to connect to the public sewer system. As described in the City's Initial Study, impacts to utilities and service systems would be less than significant subject to compliance with standard regulations and project conditions. However, as described in this proposal's preceding Hydrology and Water Quality scope of work, the Initial Study acknowledges that the project would appear to be within the land use and water demand projects of the City's 2010 Urban Water Management Plan; however, given the state's ongoing historic drought, project-related water demand will require evaluation with the Governor's Executive Order B- 29-15, which requires local agency reduction of water consumption. Such demand would also evaluate existing water uses onsite given irrigated row crops typically require greater water demand per acre than typical residential uses. To assess utility issues, AmecFW would: • Review and compile information from City's 2010 Urban Water Management Plan, the City's General Plan, and other applicable existing plans and studies, including any recent finalized environmental Amee Foster Wheeler 49 Item 8.i. - Page 105 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 documents, to describe any potential water supply deficit based upon the subsequent Governor's Executive Order B-29-15 related to reducing water consumption due to the ongoing historic statewide drought as well as the adjudication of the Santa Maria Groundwater Basin, which overlies lands in close proximity to the site. • Describe the existing project setting, onsite well water supply, and current water demand based on water duty factors consistent with City methodologies. • Review the applicant prepared site plan and project description and evaluate project water demand. • Build upon analysis in the 2010 Urban Water Management Plan to address impacts to long term water supply for both project specific and cumulative impacts. • Recommend any mitigation measures needed to reduce potential impacts. AmecFW's Utilities Engineer Darin Miller would oversee this effort assisted by Rita Bright. Other CEQA Issues: This section will include unavoidable effects and irreversible changes. This section will also integrate and carry forward the analysis and mitigation measures for issues found to be less than significant by the Initial Study, including cultural resources, geology and soils, and schools. Amee Foster Wheeler 50 D D n D c c D D D D n c [ Item 8.i. - Page 106 " I ' 1 ' l_! c r I , l ... J [ [ r~ I [ r~ I l ~ City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 This Page Intentionally Left Blank Amee Foster Wheeler ~A'j - amec £,, foster wheeler 51 Item 8.i. - Page 107 City of Arroyo Grande Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 ~ am;~~,7 foster wheeler IV. REFERENCES The following client references correspond with project examples discussed in this proposal. Additional references are available upon request. Program EIR for Plan Santa Barbara General Plan Update, City of Santa Barbara John Ledbetter, Program Manager City of Santa'Barbara Community Development Department 630 Garden Street Santa Barbara, CA 93101 (805) 564-5470 Performance/Completion Dates: 2008-2010 AmecFW Project Manager: Dan Gira AmecFW Deputy Project Managers: Rita Bright Rancho Malibu Resort Hotel Project EIR Joyce Parker-Bozylinski, Planning Director City of Malibu 23825 Stuart Ranch Road Malibu, CA 90265 J Parker-Bozylinski@malibucity.org (310) 456-2489 ext. 265 Performance/Completion Dates: 2012-2014 AmecFW Project Manager: Dan Gira AmecFW QA/QC: Erika Leachman AmecFW Analyst: Nick Meisinger Victoria Avenue Corridor Plan and Development Code Initial Study (IS) and Mitigated Negative Declaration (MND) Lilly Okamura, Project Manager City of Ventura, Community Development Department 501 Poli St. Room 133 Ventura, CA 93401 (805) 781-7168 Performance/Completion Dates: 2007-2009 AmecFW Project Manager: Dan Gira Amee Foster Wheeler AmecFW Analysts: Rita Bright Downtown Specific Plan & 5th Street and Colorado Avenue Hotel Projects Environmental Impact Reports Rachel Kwok, Project Manager Strategic & Transportation Planning 1685 Main Street, Room 212 Santa Monica, CA 90407 (310) 485-8341 rachel.kwok@smgov.net Performance/Completion Dates: 2012-2015 AmecFW Project Managers: Dan Gira AmecFW Deputy Project Manager: Erika Leachman Garden Street Terraces Project Environmental Impact Report Tyler Corey, Project Manager City of San Luis Obispo Community Development Department 919 Palm Street San Luis Obispo, CA 93401 (805) 781-7169 tcorey@slocity.org Performance/Completion Dates: 2008-2010 AmecFW Project Manager: Dan Gira Subconsultants: Vllfx Chinatown Environmental Impact Report Pam Ricci, Project Manager City of San Luis Obispo Community Development Department 919 Palm Street San Luis Obispo, CA 93401 52 I~ . _, [ c D D D D [ lJ D [ 0 D D D [J [ Item 8.i. - Page 108 n LJ c D [] D D D [! [ r-. I City of Arroyo Grande ~ "' Proposal to Prepare the EIR for the East Cherry Avenue Specific Plan Project September 1, 2015 - amec t:;JJ. foster wheeler (805) 781-7168,pricci@slocity.org Performance/Completion Dates: 2008-2009 AmecFW Project Manager: Dan Gira Peery Park Specific Plan Environmental Impact Report Erik Calloway, Principal . Freedman, Tung + Sasaki for the City of Sunnyvale 625 Second Street, Suite 280 San Francisco, CA 94107 ( 415) 291-9455 erik@ftscities.com Performance Dates: 2013 -2015 AmecFW Project Principal: Dan Gira AmecFW Project Manager: Rita Bright AmecFW Deputy Project Manager: Erika Leachman Goleta Beach County Park Managed Retreat 2.0 Environmental Impact Report Kevin Drude, Deputy Director County of Santa Barbara Planning & Development Department 123 E. Anapamu Street Santa Barbara, CA 93101 (805) 884-6844 kevin@co.santa-barbara.ca.us Performance/Completion Dates: 2012-2014 AmecFW Project Manager: Dan Gira Broad Beach Analysis of Public Trust Resources and Values (APTR) Eric Gillies, Deputy Chief California State Lands Commission 100 Howe Avenue, Suite 100 South Sacramento, CA 95825 (916) 574-1897 Eric.Gillies@slc.ca.gov Performance Dates: 2006 -2014 AmecFW Project Manager: Dan Gira Amee Foster Wheeler AmecFW Analysts: Bronwyn Green and Erika Leachman 53 Item 8.i. - Page 109 ATTACHMENT 2 Notice of Preparation To: EIR & Notice of Preparation Mailing List SUBJECT: Notice of Preparation of a Draft Environmental Impact Report Lead Agency: Consulting Firm: (if applicable) Agency Name: City of Arroyo Grande Department Name: Community Development Street Address: 300 E. Branch Street City/State/Zip: Arroyo Grande, CA 93420 Contact: John Rickenbach, 805-610-1109 EIR to be prepared by. Firm Name:------------ Street Address: City/State/Zip:----------- Contact:------------- The City of Arroyo Grande will be the Lead Agency and will prepare an environmental impact report for the project identified below. We need to know the views of your agency as to the scope and content of the environmental information, which is germane to your agency's statutory responsibilities in connection with the proposed project. Your agency will need to use the EIR prepared by our agency when considering your permit or other approval for this project. The project description, location, and the potential environmental effects are summarized in the attachment. A copy of the Initial Study is not attached, but is available upon request from the Lead Agency (see above contact). Due to the time limits mandated by State law, your response must be send at the earliest possible date, but not later than 30 days after receipt of this notice. Please send your response to the attention of John Rickenbach, AICP. Consulting Planning Manager. in the City of Arroyo Grande Community Development Department at the address shown above. We will need the name of a contact person in your agency. Project Title: E. Cherry Avenue Specific Plan Project Project Location: A 15-acre site encompassing five parcels under three ownerships located in the City of Arroyo Grande, generally bounded by East Cherry Avenue on the north, Traffic Way on the West, the extended alignment of Pacific Coast Railway Place on the east, and other properties to the south. APN 007-621-079 (11.74 acres; NKT Development LLC); APN 007-621-001 (1.52 acres; Arroyo Grande Japanese Welfare Association); APN 007-621-076 (0.72 acres; Dorfman Homes, Inc.); APN 007-621-077 (0.72 acres; Dorfman Homes, Inc.); and APN 007-621-078 (0.73 acres; Dorfman Homes, Inc.) Project Description: The project is a Specific Plan, General Plan Amendment, Development Code Amendment, and Vesting Tentative Tract Map. While the first three entitlements would address the entire 15-acre site, the Vesting Tentative Tract Map would only address the central portion of the site encompassing 11.74 acres (Nick Tompkins/Mangano Homes), which is described further below as Subarea 2. The JWA portion of the site is envisioned as a private historically-oriented park, featuring several gardens, landscaping, pathways, and related buildings. The site is divided into three subareas, with development envisioned in each as follows: Subarea 1 (2. 16 acres). Subarea 1 is currently zoned Traffic Way Mixed Use (TMU) with a Design Overlay (D-2.11 ). The primary purpose of the D-2.11 Design Overlay is to encourage the use of design elements to enhance the character and appearance of this southern commercial gateway to Arroyo Grande. Uses incentivized for this site are limited to automobile and light truck sales and services and related automotive parts stores, repair shops, and similar vehicle sales, services and Item 8.i. - Page 110 _.._ --.. ' ~ ---"'--=--1 ------------=-~- accessory uses. All other permitted uses and Minor Use permitted uses shall be considered subject to a Conditional Use Permit. The removal of the Design Overlay provision that incentivizes auto sales and use is proposed to be removed under the Specific Plan. This property is included in the Specific Plan to conduct a comprehensive analysis to make certain that any infrastructure or right-of-way improvements are coordinated with the Subarea 2 and Subarea 3 parcels. These improvements may include, but are not necessarily limited to, water resources, waste water disposal, right-of-way improvements, traffic operational improvements, drainage controls, and landscaping and lighting. Subarea 2 (11. 7 4 acres). Subarea 2, the largest portion of the site, is proposed for residential development. Conceptually, the Specific Plan includes a 60-lot subdivision with total of 58 single- family residential lots, which are shown in more detail in a proposed Vesting Tentative Tract Map. Access to the project site would be via East Cherry Avenue. No private driveways will be located on East Cherry Avenue. All homes will be accessed via residential streets and alleyways. A second access is located at the future property boundary with the Subarea 3 property. An existing drainage feature is located at the toe of the slope approximately twenty feet from the southerly border of the property. This drainage feature, created in this location due to the historical agricultural activities, takes sheet flows from the hillside below the St. Barnabas Church property. A neighborhood park (about 0.35 acres) is planned for interior to the project site on Lot 59. Subarea 3 (1.51 acres). The JWA seeks land uses that will provide economic sustainability while allowing for the collective wisdom of the /ssei (first generation) pioneers to be housed, honored, shared with the public, and passed on to future generations. Specifically the JWA proposes develop limited residential, assembly and commercial uses in a pastoral setting, featuring orchards, gardens, and walkways. A small parking lot will be provided. Date: Signature: Title: Page2 Item 8.i. - Page 111 THIS PAGE INTENTIONALLY LEFT BLANK Item 8.i. - Page 112