CC 2015-10-13_08a Cash Disbursement NRROY0
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INCORPORATED 7
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* JULY 10, 1911 MEMORANDUM
c40 F O RN�P
TO: CITY COUNCIL
FROM: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
BY: RYAN CORNELL, ACCOUNTING MANAGER
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: OCTOBER 13, 2015
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period September 15 through September 30, 2015.
IMPACT ON FINANCIAL-AND PERSONNEL RESOURCES:
There is a $525,527.64 fiscal impact that includes the following items:
• Accounts Payable Checks #268238-268320 $ 62,106.18
• Payroll & Benefit Checks $ 463,421.46
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City's
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in both the FY
2014-15 and FY 2015-16 budgets.
Item 8.a. - Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
OCTOBER 13, 2015
PAGE 2
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendation;
• Do not approve staff's recommendation;
• Provide direction to staff.
ADVANTAGES:
• The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by
the Council.
• Invoices are paid in a timely manner to establish goodwill with merchants.
• Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, October 8, 2015. The Agenda
and report were posted on the City's website on Friday, October 9, 2015. No public
comments were received.
Attachments:
1. September 15 — September 30, 2015 —Accounts Payable Check Register
2. September 18, 2015 — Payroll & Benefit Check Register
Item 8.a. - Page 2
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ATTACHMENT 2
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
8/28/2015 -9/10/2015
09/18/15
BY FUND BY ACCOUNT
General Fund 304,325.34 5101 Salaries Full time 223,333.86
Streets Fund 10,832.93 5102 Salaries Part-Time- PPT 11,768.63
FCFA 121,935.67 5103 Salaries Part-Time-TPT 29,636.77
Sewer Fund 2,496.75 5105 Salaries OverTime 17,382.14
Water Fund 23,830.77 5106 Salaries Strike Team OT -
463,421.46 5107 Salaries Standby 189.00
5108 Holiday Pay 18,869.13
5109 Sick Pay 7,362.97
5110 Annual Leave Buyback 2,207.04
OVERTIME BY DEPARTMENT: 5111 Vacation Buyback 3,877.57
Administrative Services - 5112 Sick Leave Buyback -
Community Development - 5113 Vacation Pay 9,195.40
Police 4,540.41 5114 Comp Pay 10,683.44
Fire 12,499.14 5115 Annual Leave Pay 5,119.57
Public Works-Maintenance 78.42 5116 Salaries-Police FTO -
Public Works- Enterprise 264.17 5121 PERS Retirement 42,109.20
Recreation-Administration - 5122 Social Security 23,489.40
Recreation-Special Events - 5123 PARS Retirement 640.55
Children In Motion - 5126 State Disability Ins. 949.19
17,382.14 5127 Deferred Compensation 866.67
5131 Health Insurance 48,552.05
5132 Dental Insurance 4,088.69
5133 Vision Insurance 934.28
5134 Life Insurance 477.79
5135 Long Term Disability 541.92
5143 Uniform Allowance -
5144 Car Allowance 637.50
5146 Council Expense -
5147 Employee Assistance -
5148 Boot Allowance -
5149 Motor Pay 71.20
5150 Bi-Lingual Pay 75.00
5151 Cell Phone Allowance 362.50
463,421.46
Item 8.a. - Page 18