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Minutes 2007-02-13 ------~~~-;,...---,~ MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 13, 2007 COUNCIL CHAMBERS, 215 EAST BRANCH STREET . ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council meeting to order at 7:06 p.m. 2. ROLL CALL City Council: Council Members Chuck Fellows, Jim Guthrie, Joe Costello, Mayor Pro Tem Ed Arnold and Mayor Tony Ferrara were present. City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of Administrative Services/City Clerk Kelly Wetmore, Director of Financial Services Angela Kraetsch, Director of Public Works Don Spagnolo, Director of Community Development Rob Strong, and Associate Planner Teresa McClish. 3. FLAG SALUTE Paul Driggers, representing the Boy Scouts of America, led the Flag Salute. 4. INVOCATION Dr. Mayer-Harnish, representing Bahai Faith, delivered the invocation. 5. SPECIAL PRESENTATIONS Mayor Ferrara requested, and the Council concurred, to move up Special Presentation Item 5.b. prior to consideration of Item 5.a. 5.b. Presentation by Boy Scouts of America. Emily Hanson, representing Boys Scout of America Los Padres Area Council, said the Boy Scouts of America are celebrating their 100th year of scouting and reported briefly on scouting activities in the Five Cities area. She then introduced local Boy Scout, Paul Driggers, who spoke about what scouting means to him and how scouting encourages hard work, community service, and leadership. He spoke of his Eagle Scout project, which included the construction of a barbeque pit and patio at St. Barnabus Church located in Arroyo Grande. 5.a. Recognition of Outgoing Commissioners, Committee, and Board Members. Mayor Ferrara recognized the following outgoing Commissioners, Committee and Board Members and presented those that were present with City plaques acknowledging their service to the community: Planning Commissioners Nanci Parker (2004-2007), Tim Brown (2001-2007), and Chuck Fellows (2005-2006); and Architectural Review Committee Member Kristen Barneich (2005- 2007). Mayor Ferrara also acknowledged those that were not present, including Parks and Recreation Commissioners Pamela lanneo (2001-2007), and Donna Wefald (2003-2007), and Architectural Review Committee Member Amy Miltenberger (2003-2006). 5.c. Honorary Proclamation - MDA Firefighter Appreciation Week. Mayor Ferrara presented an Honorary Proclamation recognizing February 12-23, 2007 as "Fire Fighter Appreciation Week". Margie Dubre, representing the Muscular Dystrophy Association Minutes: City Council Meeting Tuesday, February 13,2007 Page 2 (MDA), thanked the Fire Department for its hard work on behalf of the MDA and announced an upcoming "Fill The Boot" fundraiser to benefit the MDA. Patrick Irey, representing the Arroyo Grande Fire Department, thanked the Council and the MDA for its recognition and acknowledged the community's support of the MDA. 5.d. Honorary Proclamation - Spay Day USA. Mayor Ferrara presented an Honorary Proclamation recognizing February 27, 2007 as Spay Day USA. Darryl Sisk, a volunteer representing Feline Network of San Luis Obispo, explained the purpose of Spay Day USA and encouraged people to observe the day by having their own dogs or cats spayed or neutered or by sponsoring the spaying or neutering of another person's dog or cat. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Costello moved, Mayor Pro Tem Arnold seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS'INPUT. COMMENTS. AND SUGGESTIONS Bob L1ovd, AGP Video, announced that the audio/visual equipment had been upgraded in the Council Chambers. 8. CONSENT AGENDA Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda Item to do so at this time. There were no public comments received. Mayor Ferrara referred to Consent Agenda Item 8.d. regarding recommended Council appointments to the Planning Commission and Historical Resources Committee. He introduced Bill Hart, who was in the audience, and noted that Mr. Hart was being recommended to serve on the Historical Resources Committee. Action: Council Member Costello moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.h., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: NOES: ABSENT: Costello, Guthrie, Fellows, Arnold, Ferrara None None 8.a. Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period January 16, 2007 through January 31, 2007. 8.b. Consideration of a Consultant Services Agreement with Demsey, Filliger & Associates for an Actuarial Valuation of the City of Arroyo Grande's Other Post Employment Benefits (OPEB). Action: Authorized the City Manager to execute an agreement with Demsey, Filliger & Associates to conduct an actuarial valuation of the City's other post employment benefits Minutes: City Council Meeting Tuesday, February 13,2007 Page 3 (OPEB) and appropriate $4,400 from the General Fund, $300 from the Water Fund and $300 from the Sewer Fund. 8.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Special (Closed Session) City Council Meeting of January 23, 2007 and the Regular City Council/Redevelopment Agency Meeting of January 23, 2007, as submitted. 8.d. Consideration of Council Appointments to the Planning Commission and Historical Resources Committee, Action: Approved the recommendation of Council Member Jim Guthrie to appoint John Keen to the Planning Commission, replacing Chuck Fellows; and the recommendation of Council Member Chuck Fellows to appoint Bill Hart to the Historical Resources Committee. 8.e. Consideration of Proposed New Fire Department Battalion Chief Position. Action: Adopted Resolution No. 3995 as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY COUNCIL ESTABLISHING A JOB DESCRIPTION AND SALARY RANGE FOR THE BA TTALlON CHIEF POSITION". 8.f. Consideration to Refund Encroachment Permit Fees for a Residential Driveway Constructed at 1321 Sierra Drive. Action: Refunded the residential encroachment permit fee of $66 to the property owner for the driveway constructed at 1321 Sierra Drive under Encroachment Permit No. 2006-102. 8.g. Consideration of an Award of Contract to JPG Construction, Inc., for Construction of the Picnic Shelter Structure at Elm Street Park, PW 2006-05. Action: 1) Awarded a contract to JPG Construction, Inc. in the amount of $104,847.08 for the construction of the Picnic Shelter Structure at Elm Street Park, PW 2006-05; 2) Authorized the City Manager to approve change orders not to exceed the contingency of $10,485 for use only if needed for unanticipated costs during the construction phase of the project; and 3) Transferred $46,052.08 from the Park Improvement Fund. 8.h. Consideration to Amend the Total Contract Amount for the 2006 Annual Street Maintenance Project, PW 2006-07. Action: 1) Amended the total contract amount for the 2006 Annual Street Maintenance Project, PW 2006-07, from $249,252 to $279,399; and 2) Authorized City Manager to sign a Change Order in the amount of $30,146.94. 9. PUBLIC HEARING Council Member Fellows declared a conflict of interest due to real property ownership on Canyon Way, stepped down from the dais, and left the room. 9.a. Consideration of Development Code Amendment Case No. 04-005B, and General Plan Amendment 06-004, Amendments to Title 16 of the City of Arroyo Grande Municipal Code Pertaining to Residential Development Standards, Rezoning Portions of the Residential Rural District to Residential Suburban in the Vicinity of Via La Barranca, Canyon Way and Trinity Avenue and Amending all Design Development Overlay Districts Intended to Make Title 16 Consistent with the City's General Plan; and a Proposed Change in General Plan Land Use DesignationlZoning for the Property at 1110 Sunset Drive. Minutes: City Council Meeting Tuesday, February 13, 2007 Page 4 Associate Planner McClish presented the staff report and stated the Planning Commission recommended the Council: 1) Adopt an Ordinance to amend standards applicable to the City's residential districts and the zoning map affecting portions of the Residential Rural district and Design Development Overlay Districts 0-2.2 through 0-2.19 inclusive; and 2) Adopt a Resolution to amend the General Plan land use designation for 1110 Sunset Dr. from multiple family residential high density to mixed use. Staff responded to questions from Council concerning potential impacts to incentives for building low-moderate income units; clarification regarding density bonus provisions in the City's affordable housing ordinance; and whether secondary dwelling units were conditionally permitted in multi-family residential zoning districts. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council comments and discussion ensued regarding standards for secondary dwelling units in multi-family residential districts. Although no changes to the proposed Ordinance were proposed, staff was directed to further review the matter and to determine if any amendments regarding secondary dwelling units in multi-family residential areas should be recommended at a future date. Mayor Ferrara noted that the proposed Ordinance amending the residential development standards would ensure that the City's Municipal Code is consistent with the General Plan. Action: Council Member Costello moved to adopt an Ordinance as follows: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PORTIONS OF TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE (DEVELOPMENT CODE AMENDMENT 04- 005B) PERTAINING TO RESIDENT/AL DEVELOPMENT STANDARDS, REZONING PORTIONS OF THE RESIDENTIAL RURAL DISTRICT TO RESIDENTIAL SUBURBAN IN THE VICINITY OF VIA LA BARRANCA AND CANYON WA Y AND AMENDING DESIGN DEVELOPMENT OVERLAY DISTRICTS". Council Member Guthrie seconded, and the motion passed on the following roll call vote: AYES: NOES: ABSENT: Costello, Guthrie, Arnold, Ferrara None Fellows (recused due to conflict of interest) Action: Council Member Guthrie moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE GENERAL PLAN LAND USE ELEMENT MAP; GENERAL PLAN AMENDMENT 06-004 TO REVISE THE GENERAL PLAN LAND USE DESIGNA TlON FROM MULTIPLE FAMILY RESIDENTIAL HIGH DENSITY TO MIXED USE FOR PROPERTY LOCA TED AT 1110 SUNSET DRIVE (APN 077-211- 025)". Mayor Pro Tem Arnold seconded, and the motion passed on the following roll call vote: AYES: NOES: ABSENT: Costello, Arnold, Guthrie, Ferrara None Fellows (recused due to conflict of interest) Council Member Fellows returned and took his place at the dais. Minutes: City Council Meeting Tuesday, February 13, 2007 Page 5 9.b. Consideration of Proposed Street Name Change: Barnett Street to EI Camino Real. Community Development Director Strong presented the staff report and recommended the Council adopt a Resolution changing the name of Barnett Street to EI Camino Real. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council comments included support for the street name change, and support for reusing the name "Barnett" for a street in a future new subdivision located nearby. Action: Council Member Costello moved to adopt a Resolution as follows: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE RENAMING BARNETT STREET TO EL CAMINO REAL". Council Member Guthrie seconded, and the motion passed on the following roll call vote: AYES: NOES: ABSENT: Costello, Guthrie, Fellows, Arnold, Ferrara None None g.c. Consideration of 10-Year Strategic Plan. City Manager Adams presented the staff report and recommended the Council approve the proposed 10-Year Strategic Plan. Staff responded to a question from Council Member Guthrie clarifying that Halcyon Road at E. Grand Avenue was proposed to be widened. Mayor Ferrara opened the public hearing, and upon hearing no public comments, he closed the public hearing. Council comments and discussion ensued including support for delaying action on the proposed Strategic Plan (Plan) in order to provide a period for more public review and comment; support for the proposed goals and strategies; however, concerns were expressed regarding budget impacts and prioritization of the goals; clarification from staff that the Plan should not impact the budget process but would serve as a vision document that would provide general strategic direction and would be reviewed and updated on a periodic basis as changes are identified; a suggestion that the Plan be circulated to certain community groups and stakeholders for review and comment, including the Village Improvement Association, the farming community, and South County Historical Society; a suggestion to identify rental apartments as a specific need under the category of "Housing", a request to include webcasting of Council meetings under the category of "Technology; a request to add language under the category of "Economic Development" stressing City-developer partnerships as it relates to developer driven infrastructure improvements; a request to add the language "in the vicinity of' as it relates to plans and funding strategies for improvements near the EI Campo/101 intersection; a request to insert language under the category of "Affordable Housing" regarding the use of alternative energy solutions to increase energy efficiency; clarification that infrastructure improvements on James Way are currently underway; and an emphasis on increasing the capability to develop new information for the City's government access channel. It was further recommended that the first item on page 4 of the Plan regarding the community's demographics be reworded; Minutes: City Council Meeting Tuesday, February 13,2007 Page 6 clarification was provided regarding the potential sale of a portion of the property for the proposed recreation center; clarification was provided regarding cooperative efforts with Lucia Mar School District concerning community swim programs at the high school; clarification was provided that creekside paths would not encroach into the City's required 25-foot creek bank setback; clarification was provided regarding the goals identified for City Hall improvements and a request was made by Council Member Fellows for a copy of the City Hall Study; a request to expand the goals concerning safety related sidewalk improvements to include Tally Ho Road; a request to expand the strategic direction regarding efforts to protect the City's environmental resources; and clarification regarding coordination of Arroyo Grande Creek activities with the Habitat Conservation Plan. Following Council comments, City Manager Adams summarized Council direction by recommending the Strategic Plan be released for public review and comment for a 60-day period; direct staff to distribute the Plan to community leaders; place the Plan on the City's website; issue press releases; and that the agenda item be continued to a date uncertain. Action: Council Member Fellows moved to delay action on the proposed Strategic Plan for approximately 60 days to provide a period of public review and comment; place the Plan on the City's website; and to specifically seek comments from the Village Improvement Association, South County Historical Society, and the farming community. Mayor Pro Tem Arnold seconded, and the motion passed on the following roll call vote: AYES: NOES: ABSENT: Fellows, Arnold, Costello, Guthrie, Ferrara None None Mayor Ferrara called for a break at 8:45 p.m. The Council reconvened at 8:50 p.m. 10. CONTINUED BUSINESS ITEMS None. 11. NEW BUSINESS ITEMS 11.a. Consideration of the Draft Water Balance Study for the Northern Cities Area. Director of Public Works Spagnolo introduced Dr. Iris Priestaff, Todd Engineers, who gave a PowerPoint presentation (on file in the Administrative Services Department) on the results of the Water Balance Study for the Northern Cities Area. Director Spagnolo referred to the 2005 Urban Water Management Plan and spoke about projects identified as a result of the water supply analysis. He noted the completion of Phase 1 of the Well No. 10 project and that Phase 1 of the Water Conservation/Retrofit project has resulted in a savings of approximately 54 acre/ft of water. As far as long-term reliable water supply, he gave a status report on the following projects: 1. Draft Water Balance Study is complete; 2. Expansion (Phase 2) of water conservation efforts will begin this summer; 3. Phase 2, Well No. 10 project to be designed this spring; 4) Proposals to prepare funding study for a proposed desalination project are being reviewed; and 5) Costs are being determined to Minutes: City Council Meeting Tuesday, February 13, 2007 Page 7 build a pipe line for the Price Canyon reclaimed oil field water project. He explained that the current temporary water supply agreement with Oceano Community Services District (OCSD) ends in August 2007 and he recommended the Council extend the current agreement with OCSD by pursuing a ten-year agreement for 200 acrelft/yr. He also noted that Avila Beach has also offered to provide water under similar arrangements. City Manager Adams emphasized that within the City's planning efforts, he expected that the City would continue to meet its water demands without exceeding its allocation; however, these efforts were designed to provide a buffer to ensure that if there were some variations in rainfall that the City could plan ahead to ensure water demands could be met without interruptions in service and avoid the need for mandatory conservation measures. Staff then responded to questions from Council. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter. Steve Ross, Garden Street, referred to agricultural irrigation as an area to focus on conservation efforts. He acknowledged the City's conservation efforts and programs for water use in residential and commercial areas. He suggested implementing programs that would encourage alternative irrigation rnethods for agricultural and landscape areas. Upon hearing no further public comments, Mayor Ferrara closed the public comment period. Council comments included support for approving the Draft Water Balance Study and extending the temporary water supply agreement with OCSD for a ten year period; a suggestion that the City obtain a copy of the report prepared by Nipomo Community Services District concerning agricultural water use; support for initiating the Monitoring and Reporting Program (MAP) for improved water level monitoring in the Arroyo Grande groundwater basin; emphasizing the need for identifying a permanent water supply solution, such as a desalination project; preparing a General Plan Water Element; and a suggestion to look into receiving credit for drainage basin recharge as part of the Groundwater Management Agreement amendment. Action: Council Member Guthrie moved to approve the Draft Water Balance Study for the Northern Cities area; and directed staff to pursue discussions with the Oceano Community Services District (OCSD) and Avila Beach Community Services District to purchase water as needed. Council Member Fellows seconded, and the motion passed on the following roll-call vote: AYES: NOES: ABSENT: Guthrie, Fellows, Costello, Arnold, Ferrara None None 11.b. Consideration of FY 2007-08 and FY 2008-09 Budget Goals and Priorities. City' Manager Adams presented the staff report and recommended the Council approve proposed budget goals and priorities for FY 2007-08 and FY 2008-09. Staff responded to questions from Council concerning the identified budget priorities; whether road improvement Minutes: City Council Meeting Tuesday, February 13, 2007 Page 8 projects would include drainage improvements; whether the proposed records management program would include digital scanning of the City's records; and clarification regarding the City's reserve fund status. Mayor Ferrara invited comments from those in the audience who wished to be heard on the matter, and upon hearing no comments, he closed the public comment period. Council comments and discussion ensued including support for the proposed goals, however, reserving judgment on the budget priorities until the budget document is presented; an inquiry about setting aside funds for matching grant fund opportunities; a suggestion to add construction of sidewalks on Tally Ho Road as a funding priority and modifying the goal to include constructing sidewalks in those areas of the City where there are gaps in sidewalks not adjacent to schools; and discussion about how the City manages grant funding opportunities. Action: Council Member Costello moved to approve proposed budget goals and priorities for FY 2007-08 and FY 2008-09, as amended. Mayor Pro Tem Arnold seconded, and the motion passed on the following roll call vote: AYES: NOES: ABSENT: Costello, Arnold, Guthrie, Fellows, Ferrara None None 12. CITY COUNCIL MEMBER ITEMS None. 13. CITY MANAGER ITEMS None. 14. COUNCIL COMMUNICATIONS None. 15. STAFF COMMUNICATIONS City Manager Adams announced that an appreciation reception would be held for outgoing Parks, Recreation and Facilities Director Dan Hernandez on February 21st from 3:30 to 5:30 p.m. in the City Council Chambers. He also announced that an appreciation dinner would be held for former Council Member Jim Dickens on February 23m at 6:00 p.m. at the Woman's Club and Community Center and to contact City Hall for further information. 16. COMMUNITY COMMENTS AND SUGGESTIONS Steve Ross, Garden Street, referred to the proposed Strategic Plan and suggested that the document also be distributed to the Chamber of Commerce, E. Grand Avenue Merchants Association, and the Home Builders Association. He also referred to the City Hall Complex Study and noted that extensive improvements were needed at the existing City Hall. He noted that City Hall cannot be modified to meet ADA requirements and still maintain current workspace, and noted that the building was originally a house which has been remodeled many times. He stated he believed that most people in the community favored a new City Hall. Minutes: City Council Meeting Tuesday, February 13, 2007 Page 9 17. ADJOURNMENT Mayor Ferrara adjourned the meeting at 10:30 p.m. ATTEST: ~~~ Kelly We mor ity Clerk (Approved at CC Mtg J. -;;'?- )oo?)