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Minutes 2000-02-08 MINUTES ~ . . REGULAR MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 8,2000 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:05 p.m. 2. ROLL CALL , City Council: X Council Member Runels Absent Council Member Tolley X' Council Member Dickens 'X Mayor Pro Tem Ferrara X Mayor lady ~ , Staff Present: ]LJnterim City Manager/Chief of Police X-City Attorney X-Director of Administrative Services X-Director of Building and Fire I 1L-Director of Community Development X-Director of Public Works X-Director of Parks and Recreation X-Director of Financial Services lL:.-Associate Planner X-Associate Engineer. 3, FLAG SALUTE Girl Scout Troop 721 led the Pledge of Allegiance. 4, INVOCATION Pastor Paul Jones delivered the invocation. 5. SPECIAL PRESENT A TIONS . Mayor Pro Tem Ferrara presented the Mayor and City Council with a framed drawing by Chrystal Pyle, Age 7, on. behalf of the families ~f Juniper Street Apartments and Peoples' Self-Help Housing. . Mayor Lady requested a moment of silence in honor of Saburo Ikeda's memory, ----- ----'- __.____n_.____.._ CITY COUNCIL MINUTES FEBRUARY 8, 2000 '. 6, AGENDA REVIEW None. 6.a, RESOLUTIONS AND ORDINANCES READ IN TITLE ONLY Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances pre.sented at the meeting shall be read in title only and all further reading be waived. 7. PUBLIC HEARING 7,a. CONSIDERATION OF CONDITIONAL, USE PERMIT NO. 99-009. CAMINO MERCADO. PHIL AND CHRISTY KOLBO Associate Planner Heffernon highlighted the staff report. She explained that the proposed project was a 7,690 square foot professional office building on a'vacant 1.34 acre site. The applicant was directed to revise the parking configuration for the project, and to clarify the difference between light assembly versus manufacturing uses as they related to the project. The applicant submitted a de'scription of the proposed use for the building, which includ~s some assembly and no manufacturing, She stated that the Planning Commission recommended that the City Council approved Conditional Use Permit. 99-009 subject to the conditions of approval. Council Member Dickens asked if there were any proposals for the undeveloped parcel to the east of the proposed project site. Staff responded that there were no active applications at this time. , After being assured that the public hearing had been duly published and all legal requirements met, Mayor Lady opened the Public Hearing, Hearing no comments from the audience, Mayor Lady closed the Public Hearing. Council comments included how long the parcel has been vacant; the willingness of the applicant to work with the City to address the concerns of the Planning Commission; the type and compatibility of the proposed business use in the area; the conditions of approval for the project; a!1d how the proposed business would generate an insignificant amount of traffic, Mayor Pro Tem Ferrara made a statement on traffic impacts and concurred with comments previously stated, He recognized the fact that the issue. of Halcyon and Brisco was still an issue, and guidelines were currently under review with draft policies forthcoming for approval. He commented that although the Brisco issue was still open, he suspected that the project would not have a significant traffic impact. Further, he commended staff on the staff report, particularly with how the mitigation measures were laid. out. He referred to page six of the Resolution, #11 J relating to solid waste and asked if the structure would be required to have a commercial garbage account and if there should be a ~tatement in the Resolution that they are subject to mandatory recycling. 2 ---.-- -- CITY COUNCIL MINUTES FEBRUARY 8, 2000 - Director McCants responded that the business would be required to have commercial garbage pick-up. Mayor Pro Tern Ferrara stated that he wanted to ensure that the applicant was aware of the requirement for mandatory recycling, as it was a new ordinance. He acknowledged condition of approval #14, which related to the applicant submitting a plan for recycling discarded construction materiais. Next, he referred to page five of the Planning Commission minutes relating to comments raised by Commissioner Keen on the air quality, issue. He pointed out his discussions. with the applicant indicated that in the future there may be some manufacturing in the form of laser engraving that would occur on-site, He talked about a self-contained engraving process and suggested that the conditions of approval address emissions issue as appropriate, He stated he reviewed this project in terms of its size, scale, and intensity of use. He said this project was an excellent example of the type of responsible economic development that was suitable for the-City. Mayor Lady spoke in support of the project. Mayor Pro Tern Ferrara moved to approve a Resolution of the City Council of the City of Arroyo Grande adopting a Negative Declaration, instructing the Director of Administrative Services .to file a Notice of Determination, and approving Conditional Use Permit Case No, 99-009, located on Camino Mercado (APN 007- 771-073), apptied for by Phil and Christy Kolbo, Council Member Dickens seconded the motion. _Voice Vote LRolI Call Vote Aye Lady Aye Ferrara Aye Runels Absent Tolley Aye . Dickens There being 4 AYES, o NOES, and 1 ABSENT, the motion is hereby declared to be passed, 8, CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS None. - 9, CONSENT AGENDA Mayor Pro Tern Ferrara requested that Item 9,e, be pulled, Council Member Runels moved and Council Member Dickens seconded the motion to approve Consent Agenda Items 9.a. ~hrough 9,k, with the exception of Item 9.e., with the recommended courses of action. 3 CITY COUNCIL MINUTES FEBRUARY 8, 2000 a. Cash Disbursement Ratification. Approved, b. Statement of Investment Deposits. Approved. c. Cash Flow Analysis/Approval of Interlund Advance from the Water Facility Fund. Approved. d. Annual Review of City Investment Policy, Approved. f. Rejection of Claim Against City - S, Gallop, Rejected Claim, g. Appointments to Architectural Review Committee and Downtown Parking Advisory Committee, Approved, h, Service Agreement with Lee Wilson Electric for Maintenance of Traffic Signals. Approved, i. Req~est for Proposals - Rancho Grande Park Construction Documents, AWro~~ '. j, Notice of Completion and Release of Retention for City Council Chambers Parking Lot, Project No, 80-99-1. Approved. k. Authorization to Solicit Bids for the Re-roofing of City Hall, Elm Street Center, and Fire Station. Approved, _Voice Vote LRolI Call Vote Ave Lady Ave Ferrara . Aye Runels Absent Tolley Ave Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 9.e. Minutes of City Council Meeting of Jan~ary 25, 2000. No Action; Item 9.e, continued. Mayor Pro Tem Ferrara referred to the top of page 10 in the minutes regarding the Brisco Road/Halcyon Road/Route 101 Project Study Report (PSR) and requested that a statement be added to the minutes regarding Council comments that none of the alternatives presented in the PSR were acceptable and that guidance was provided to staff on proposing other potential alternatives for the p.roject. There was consensus from the Council to direct staff to add a statement to the minutes as requested by Mayor Pro Tern Ferra~a, and continue Item 9,e. to the next regular meeting for approva1. 10. CONTINUED BUSINESS 4 - ------~ '-- CITY COUNCIL MINUTES FEBRUARY 8, 2000 10,a. DISPOSITION OF PROPERTY ADJACENT TO WOMAN'S CLUB COMMUNITY CENTER Director of Parks and Recreation Hernandez highlighted the staff report. He explained that the subject property was previou~ly leased to the YMCA and had been returned to the City last year. He stated that the Parks and Recreation Commission recommended the property be retained by the City f?r a possible site for a Community Center (Priority 1) or a future Civic Center (Priority 2), Mayor Lady opet'led up the discussion for public comments. Andy Starkey, 1080 Maple, spoke on behalf of t~e OceanoPool Foundation, which is a non-profit group that had been raising funds for the construction of a swimming pool in the Five Cities area, He stated he had attended a .few of the Recreation Center Subcommittee meetings. He spoke about the Foundation resurrecting its fund raising efforts and stated that this property should be conside~ed for a pool as it seemed like an excellent site, In response to a question from Council, Mr. Starkey stated that a 50 meter pool would be nice; however, the Recreation Center Subcommittee had proposed a 25 meter, six lane pool similar to the one located at Arroyo Grande High School. Earl Paulding, 232 La Cresta, stated he was currently serving as a r:nember on the Recreation Center Subcommittee, and the need for a multi-use recreational center was great. . He said he had looked at recreational centers in other jurisdictions, He spoke in favor of using the property for a recreation center, Hearing no further public comments, the Mayor closed the public discussion. Council comments included a recap on feedback received from a community survey on recreational opportunities,. which included a swimming pool as one of the top five amenities desired; the size of the property; and using this property to meet the community's needs. There was Council consensus that the City retain the property for future use, Council Member Runels moved to approve the recommendation of the Parks and Recreation Commission that the property be retained by the City for a possible site for a Community Center (Priority 1) or a future Civic Center (Priority 2). Council Member Dickens seconded the motion. - Voice Vote LRolI Call Vote Ave Lady Ave Ferrara Ave Runels AbsentTolley Ave Dickens 5 CITY COUNCIL MINUTES FEBRUARY 8, 2000 There being 4 AYES, 0 NOES, and1 ABSENT, the motion is hereby declared to be passed. 11. NEW BUSINESS 11.a, JOINT CITY COUNCIL/PLANNING COMMISSION MEETING Staff recommended the Council set a date and time for a joint meeting with the Planning Commission regarding items of mutual interest. Following Council discussion on" items of interest to be considered at the jOint meeting, there was consensus of the Council to include the Traffic Commission , in the joint meeting. There was consensus of the Council to set April 6, 2000, 6:30 p,m. as the aate and time for a Joint City Council/Planning Commission/Traffic Commission meeting, - 11.b, FISCAL YEAR 1999-2000 MID-YEAR BUDGET STATUS' REPORT Director of Financial Services Snodgrass highlighted the staff report, Council Member Runels asked if the $6,200 being requested by the San Luis Obispo County Visitors and Conference Bureau was a portion of the City's transient occupancy tax. Director Snodgrass replied that was correct and it represented 3.5% of the total tax, Mayor Lady opened up the discussion for public comments, Karen Adeylott, General Director for the San Luis Obispo County YMCA, spoke about the YMCA's request for funding to complete its roller hockey arena which is a multi-use sports facility located at Paulding Middle School. She explained that improvements still needed to be completed such as installation of a sidewalk; an extension of utilities for accessing water and electricity; and on- going maintenance of the surface, Hearing no further comments, Mayor Lady closed the public comments and brought the discussion back to the Council, Council. Member Dickens commented that he was concerned that the City was not meeting its policy objective to establish and maintain a Fund Balance reserve of 15% of expenditures in the General Fund, Mayor Pro Tem Ferrara commented that the City was not in a financial position to move' forward with the community funding requests. He referred to page two of the staff report for clarification regarding the estimated year-end General Fund balance of $310,431. 6 . '-;. CITY COUNCIL MINUTES FEBRUARY 8, 2000 Director Snodgrass stated that this figure represented the most likely ending balance and explained how figures were estimated, Mayor Pro Tern Ferrara asked questions relating to the carry-over of funds for the Envicom contract; and whether or not the proposed funds for a -consultant to update the City's salary study could be eliminated so that staff could conduct the update in-house using the template that was in place. Interim City Manager TerBorch responded that'Envicom was in the third year of its contract and the carry-over of funds was the remaining amount for the term of the contract. He also explained that since the criteria in the salary study was established, staff could gather the data to update the study and it could be done in.house. Council Member Dickens moved to approve detailed budget adjustments and recommendations as shown on Schedule B; Approve requests for additional appropriations in the General Fund as amended to eliminate $7,500 to be sp~nt on the salary study update; Deny funding of community requests as presented and bring them back at third quarter; and Approve Schedules A through E included in the Mid-Year Status Report. Mayor Pro Tern Ferrara seconded the motion. . _Voice Vote LRolI Call Vote Aye Lady . Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11.c, APPROVAL TO RECLASSIFY DEPUTY DIRECTOR OF PUBLIC WORKS POSITION TO ASSIST ANT CITY ENGINEER Director of Public Works Spagnolo highlighted the staff report. Council Member Dickens asked if a candidate would be chosen from the pool of applicants from the last recruitment. . 'Director Spagnolo responded that the job description would change, eliminating most of the administrative fu.nctions and focusing on the engineering functions so a new recruitment would be conducted, There was discussion relating to the salary range level and the net savings that would result from the reclassification, 7 CITY COUNCIL MINUTES . FEBRUARY 8, 2000 Mayor Lady opened the discussion for public comment, and upon hearing no comments brought the issue back to the Council for consideration, Council Member Runels moved to ~dopt a Resolution approving the reclassification of the Deputy Director of Public Works position to an Assistant City Engineer position, Mayor Pro Tern Ferrara seconded the motion. _Voice Vote LRolI Call Vote . Ave. Lady Ave Ferrara Ave Runels Absent Tolley Aye Dickens ~ There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 11,d. FISCAL YEAR 2000-01 BUDGET DEVELOPMENT GUIDELINES AND CALENDAR . . Director of Financial Services Snodgrass highlighted the staff report, Council Member Dickens asked questions regarding the General Fund reserve of 15% which was a target that had not been met. He asked if there was a target date on achieving the goal and whether or not the objective should be revisited, Interim City Manager TerBorch suggested that 15% should be left as the goal and the City should continue to strive to meet that goal. . He explained that adjustments to the fiscal policies could be addressed during the budget process, Mayor Pro Tem Ferrara moved to approve the Budget Development Guidelines for the preparation of the Fiscal Year 2000-01 Preliminary Base Budget, and approve the attached calendar for the development and review of the Fiscal Year 2000-01 Preliminary Base Budget. Council Member Runels seconded the motion, _Voice Vote LRolI Call Vote Ave Lady Aye Ferrara Aye Runels Absent Tolley Aye Dickens There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. 8 ---,---._- -~_._-- CITY COUNCIL MINUTES . FEBRUARY 8, 2000 12, COUNCIL 'COMMUNICATIONS , . Council Member Runels asked what the status was on scheduling a town hall meeting regarding the Lopez Dam retrofit. Interim City Manager TerBorch explained that the County would be kicking off a public awareness program about two weeks prior to the Election and would be providing a short presentation at the next regular Council meeting. . Council Member Dickens informed the Interim City Manager that he had received several comments about signs not being posted communicating lane closures/changes, . Mayor Pro Tem Ferrara reported he had received a call from Mr. Green who is now r~presenting Investec. He said that Mr. Green indicated that he and the leasing agent for the Five Cities Center wanted to meet with him to discuss / issues related to the Center. 13, STAFF COMMUNICATIONS None. 14, ADJOURNMENT . Council Member Runels moved, Council Member Dickens seconded, and the motion passed unanimously to adjourn the meeting. . Time: 8:49 p.m. '. ~~ . MICHAEL A LADY, AY R ' I lb. fM81.-Z- ORE, ADMINISTRATIVE SERVICES 'DIRECTOR! DEPUTY CITY CLERK 9 ----"