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Minutes 2002-10-08 I MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, OCTOBER 8,2002 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Lady called the Regular City Council meeting to order at 7:00 p.m. 2. ROLL CALL City Council: Council Members Dickens, Ferrara, Lubin, Mayor Pro Tem Runels, and Mayor Lady were present. City Staff Present: City Manager Adams, City Attomey Carmel, Elected City Clerk Davis, Director of Parks, Recreation and Facilities Hernandez, Director of Public Works Spagnolo, Director of Financial Services Snodgrass, and Director of Community Development Strong. 3. FLAG SALUTE Members of Camp Fire Club Wi-Be-Fu-Lo-Fri-Gi led the Flag Salute. 4. INVOCATION Pastor Richard Scharn delivered the invocation. 5. SPECIAL PRESENTATIONS A Certificate of Appreciation was presented by Mayor Lady to Dania Bennett, who . has served this community for the past year as Miss Teen Arroyo Grande. 6. AGENDA REVIEW None. 6.a. Resolutions and Ordinances Read in Title Only Council Member Ferrara moved, Council Member Dickens seconded, and the motion passed unanimously that all resolutions and ordinances presented at the meeting shall be read in title only and all further reading be waived. 7. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS Fred Bauer of 221 Short Street praised the decision to televise City Council meetings and requested that the Planning Commission meetings also be televised. He said a Town Hall meeting on television would be a good idea. 8. CONSENT AGENDA Council Member Lubin said he would not be participating in Item 8.f. because of a potential conflict of interest and asked that the item be addressed separately. I CITY COUNCIL MINUTES OCTOBER B, 2002 PAGE 2 It was moved by Mayor Pro Tem Runels and seconded by Council Member Dickens to approve Consent Agenda Items 8.a. through 8.e.; 8.g., and 8.h., with the recommended courses of. action: B.a. Cash Disbursement Ratification. Action: Approved the listing of cash disbursements for the period of September 16, 2002 through September 30,2002. B.b. Statement of Investment Deposits. Action: Received and filed the report of current investment deposits as of September 30, 2002. B.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Special and Regular City Council Meetings of September 24, 2002, as submitted. B.d. Consideration of Authorization to Contract Custodial Services, Action: Approved contract with Clean Sweep Janitorial Service to assume building custodial services for the City. B.e. Consideration of Resolution in Support of Proposition 46. Action: Adopted Resolution No. 3621 in support of Proposition 46. B.g. Consideration to Award Bid for Public Works Y..Ton Pickup Truck. Action: Awarded the bid of $18.465.94 from Mullahey Ford for a %-ton pick- up truck for the Public Works Department. S.h. Consideration of Modification to the Consultant Services Agreement Between the City of Arroyo Grande and John L. Wallace and Associates. Action: Modified the Consultant Services Agreement between the City of Arroyo Grande and John L. Wallace and Associates. On the following role call vote, to wit: AYES: Runels, Dickens, Ferrara, Lubin, Lady NOES: None ABSENT: None There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. Council Member Lubin stepped down from the dais for Item 8.1. due to a conflict of interest. - CITY COUNCIL MINUTES OCTOBER 8, 2002 PAGE 3 8.f. Consideration of Progress Payment No.2 - Rancho Grande Park Project- PW 2002-03. Recommended Astion: Authorize Progress Payment No. 2 in the amount of $75,048.08 to Herrara Engineering, Inc. for the Rancho Grande Park Project. Council Member Ferrara moved and Mayor Pro Tem Runels seconded the motion to authorize Progress Payment NO.2 to Herrara Engineering, Inc. in the amount of $75,048.08 for the Rancho Grande Park Project. On the following role call vote, to wit: AYES: Ferrara, Runels, Dickens, Lady NOES: None ABSENT: Lubin There being 4 AYES, 0 NOES, and 1 ABSENT, the motion is hereby declared to be passed. Council Member Lubin returned to the dais. 9. PUBLIC HEARING: 9.a. Consideration of Resolution Increasing Operating Fees Based on Changes in the January 2002 Consumer Price Index (CPI). Director of Financial Services Snodgrass presented the staff report and recommended the Council adopt a Resolution increasing operating fees in the Fire, Building, Community Development, Engineering, and Recreation Departments based on changes in the January 2002 C.P.\. of 3.8 percent. After Council questions, Mayor Lady opened the Public Hearing, and upon hearing no comments, closed the hearing to the public. Council Member Ferrara moved and Council Member Dickens seconded the motion to approve staffs recommendation and adopt a Resolution amending operating fees for Parks and Recreation, Planning, Engineering, Building, and Fire Services. On the following roll call vote, to wit: AYES: Ferrara, Dickens, Rune/s, Lubin, Lady NOES: None ABSENT: None I I "' CITY COUNCIL MINUTES OCTOBER 8, 2002 PAGE 4 There being 5 A YES and 0 NOES, the motion is hereby declared to be passed. 10. CONTINUED BUSINESS 10.a. Consideration of Policy and Requests to Provide Water and Sewer Service for Areas Outside the City Limits. City Manager Adams presented the staff report and recommended the City Council approve the proposed policy regarding requests to provide water service to properties outside the City and direct staff to respond to the corresponding requests for water service consistent with the policy. Following Council questions, Mayor Lady opened up the item for public comment. Speaking to the Council on this matter were: Mr. and Mrs. Richard deAnda, owners of Double J Mobile Home Park Frank Harris and Jody Venema of Canyon Crest Mutual Water Co. Carol Henson, resident of Double J Mobile Home Park When no one further came forward to speak, Mayor Lady closed the pUblic comment period and brought the item back to Council for consideration. After considerable discussion, it was moved by Council Member Ferrara that the City extend City water services to Grande Mobile Manor and Double J Mobile Home Park as soon as possible; that the process of extending services be reviewed in a three- year period of time; and that based on review of the City's overall consumption, supply and demand, a determination be made as to whether to continue to serve the Parks with City water or whether to wheel water from another jurisdiction for Grande Mobile Manor and Double J Mobile Home Park. Mayor Pro Tem Runels requested the motion be amended by extending the time limit to five-years. Council Member Ferrara agreed to amend the motion. Council Member Lubin requested that options for transfer of water rights, annexation, and wheeling of water also be addressed in determining whether to continue to serve the Parks with City water. Council Member Ferrara agreed to the amendment. Council Member Lubin seconded the motion. On the following roll call vote, to wit: AYES: Ferrara, Lubin, Dickens, Runels, Lady NOES: None ABSENT: None CITY COUNCIL MINUTES OCTOBER 8, 2002 PAGE 5 There being 5 AYES and 0 NOES, the motion is hereby declared to be passed. It was moved by Council Member Lubin and seconded by Mayor Pro Tem Runels that the City authorize "wheeling" of water within the City's infrastructure as a way to provide water to Coker Ellsworth, County Tract 2424 and the Mors Property. On the following roll call vote, to wit: AYES: Lubin, Runels NOES: Ferrara, Dickens, Lady ABSENT: None There being 2 AYES and 3 NOES, the motion failed. It was moved by Council Member Ferrara for County Tract 2424 that the City advise the requestor to negotiate directly with Oceano Community Services District to provide water for this project; and further moved that for the Mors property the City offer the option to the requestor that the City would be a conveyor and wheel water to the property pending an agreement that the property owner would establish with Oceano Community Services District, and that without that agreement, there would be no supplies. The motion failed for lack of a second. It was moved by Mayor Pro Tem Runels and seconded by Council Member Lubin to "wheel" water to Coker Ellsworth's County Tract 2424 and the Mors property. On the following roll call vote, to wit: AYES: Runels, Lubin NOES: Ferrara, Dickens, Lady ABSENT: None There being 2 A YES and 3 NOES, the motion failed. It was moved by Council Member Dickens and seconded by Council Member Ferrara to allow Coker Ellsworth, County Tract 2424 and the Mors Property to seek out water sources on their own without the assistance of the City. CITY COUNCIL MINUTES OCTOBER 8, 2002 PAGE 6 On the following roll call vote, to wit: AYES: Dickens, Ferrara, Lady NOES: Runels, Lubin ABSENT: None There being 3 AYES and 2 NOES, the motion is hereby declared to be passed. It was moved by Council Member Ferrara and seconded by Mayor Lady to assist the Canyon Crest development by allowing the ''wheeling'' of Oceano water within the City's infrastructure to meet their needs, subsequent to entering into an appropriate 'agreement. Council Member Lubin commented that there was no difference in wheeling water to Canyon Crest as opposed to Tract 2424 or the Mors property. On the following roll call vote, to wit: AYES: Ferrara, Lady, Lubin, Runels NOES: Dickens ABSENT: None There being 4 AYES and 1 NO, the motion is hereby declared to be passed. It was moved by Council Member Lubin and seconded by Mayor Pro Tem Runels to approve the Policy regarding requests to provide water service to properties outside the City. On the following roll call vote, to wit: AYES: Lubin, Runels, Lady NOES: Ferrara, Dickens ABSENT: None There being 3 A YES and 2 NOES, the motion is hereby declared to be passed. 12. CITY COUNCIL REPORTS None. 13. CITY MANAGER ITEMS City Manager Adams reported that the City Engineer has received the Amended Condo Plan, owned by Orrin Cocks. The subject condo plan, which affects Tract 1485, is located at 1190 and 1196 East Grand Avenue at the northeast corner of East Grand Avenue and North Elm Street. This amended condo plan executes the CITY COUNCIL MINUTES OCTOBER 8, 2002 . PAGE 7 approval of both Tentative Parcel Map 99-005 and Tentative Parcel Map 00-004, and splits condo units 3 and 5 into 3A and 3B and 5A and 5B respectively. He said the Final Map would be approved by the City Engineer within ten days. unless appealed. 14. COUNCIL COMMUNICATIONS Council Members Dickens and Ferrara reported on the recent League of California Cities Conference in Long Beach. 15. STAFF COMMUNICATIONS - None. 16. ADJOURNMENT Mayor Lady adjourned the meeting at 9:22 p.m. Mlchae,g4t: ATTEST: 11fltJ1t a. ~ Nancy A. vis, City Clerk