CC 2015-11-10 Agenda Summary
City Council
Dianne Thompson City Manager
Heather Whitham City Attorney
Kelly Wetmore City Clerk
Jim Hill Mayor
Kristen Barneich Mayor Pro Tem
Jim Guthrie Council Member
Tim Brown Council Member
Barbara Harmon Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, NOVEMBER 10, 2015
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE: ARROYO GRANDE IN BLOOM
5. AGENDA REVIEW:
5.a. Closed Session Announcements
The Mayor or City Attorney will announce reportable actions taken, if any, from the
following meeting.
October 27, 2015:
- CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government
Code Section 54957.6:
Agency Designated Representative: Dianne Thompson, City Manager
Employee Organization: Service Employees International Union, Local 620.
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
Agenda
AGENDA SUMMARY – NOVEMBER 10, 2015
PAGE 2
6. SPECIAL PRESENTATIONS:
None.
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that are
within the jurisdiction of the City Council. The Brown Act restricts the Council from taking
formal action on matters not published on the agenda. In response to your comments,
the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
8. CITY MANAGER REPORT:
Correspondence/Comments as presented by the City Manager.
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to
comment on any Consent Agenda item may do so at this time. Any Council Member may
request that any item be withdrawn from the Consent Agenda to permit discussion or
change the recommended course of action. The City Council may approve the remainder
of the Consent Agenda on one motion.
9.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period October
16, 2015 through October 31, 2015.
9.b. Consideration of Statement of Investment Deposits (MALICOAT)
Recommended Action: Receive and file the report listing the current investment
deposits of the City, as of October 31, 2015, as required by Government Code Section
53646(b).
AGENDA SUMMARY – NOVEMBER 10, 2015
PAGE 3
9. CONSENT AGENDA (cont’d):
9.c. Consideration of Approval of Minutes (NORTON)
Recommended Action: Approve the minutes of the Regular Meeting of October 13,
2015, as submitted.
9.d. Consideration of Temporary Use Permit Case No. 15-016; Authorizing the Closure
of City Streets for the Annual Arroyo Grande Village Christmas Parade, November
29, 2015; Applicant – Doc Burnstein’s Ice Cream Lab and the Arroyo
Grande/Grover Beach Chamber of Commerce; Representative – Cat Keith
(McCLISH)
Recommended Action: Adopt a Resolution approving Temporary Use Permit 15-016 for
the Annual Arroyo Grande Village Christmas Parade, and directing staff to implement
safety measures, including closure of East and West Branch Street between Traffic Way
and Mason Street, no parking zones, and the detour of automobile traffic on Sunday,
November 29, 2015.
9.e. Consideration of Acceptance of the Reservoir No. 5 Exterior Recoating Project, PW
2015-11 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by Paso
Robles Tank, Inc. in accordance with the plans and specifications for the Reservoir No. 5
Exterior Recoating Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize
release of the retention, thirty-five (35) days after the Notice of Completion has been
recorded, if no liens have been filed.
9.f. Consideration of an Award of Contract to Fluid Resource Management for
Construction of the Reservoir No. 2 Roof Recoating Project, PW 2015-13
(ENGLISH)
Recommended Action: 1) Award a contract for the Reservoir No. 2 Roof Recoating
project to Fluid Resource Management in the amount of $47,718.94; 2) Authorize the
City Manager to approve change orders for 10% of the contract amount, $4,771.89 for
unanticipated costs during the construction phase of the project; and 3) Direct the City
Clerk to file a Notice of Exemption.
9.g. Consideration of a Resolution Amending Exhibit A of Resolution 4659 Relating to
the Mandatory Penalties for Failing to Meet Declared Stage 1 Water Shortage
Emergency Water Use Requirements for Customers whose Bi-Monthly Water Use
is 10 Units or Less (ENGLISH)
Recommended Action: Adopt a Resolution amending Exhibit A of Resolution 4659
relating to the mandatory penalties for the declared Stage 1 Water Shortage Emergency
for customers whose bi-monthly Baseline Water amount is 10 units or less.
9.h. Consideration of Resolution Amending the Policy/Procedure for Conducting City
Business Contained in the City Council Operations Manual (THOMPSON)
Recommended Action: Adopt a Resolution amending the Policy/Procedure for
Conducting City Council Business.
AGENDA SUMMARY – NOVEMBER 10, 2015
PAGE 4
10. PUBLIC HEARINGS:
10.a. Consideration of a Resolution Approving Staff Project 14-006; Chumash Basket at
126 South Mason Street and Harriet Quimby Relief Bench at 127 Short Street;
Applicants – Yak Tityu Tiyyu Yak Tilhini Northern Chumash Tribe and Arroyo
Grande in Bloom Public Art Committee (McCLISH)
Recommended Action: Adopt a Resolution approving the Chumash basket sculpture
and the Harriet Quimby relief bench and appropriate $2,000 from the General Fund into
this project.
11. OLD BUSINESS:
None.
12. NEW BUSINESS:
12.a. Consideration of Removal of Planning Commissioner John Mack from the
Planning Commission (THOMPSON)
Recommended Action: Consider removal of John Mack from the Planning
Commission.
12.b. Consideration of Appointments to the Visit San Luis Obispo Advisory Committee
(THOMPSON)
Recommended Action: Appoint a Council Member and City Manager Thompson to the
Visit San Luis Obispo Advisory Committee.
12.c. Status of the South San Luis Obispo County Sanitation District Recycled Water
Project and the Pismo Beach Recycled Water Facility (McCLISH)
Recommended Action: Receive and file status reports regarding the South San Luis
Obispo County Sanitary District recycled water project and the Pismo Beach Recycled
Water Facilities Planning Study and direct staff to work collaboratively with south county
jurisdictions on the development of a regional recycled water project.
12.d. Consideration of Approval of a Formal Endorsement of Interest Letter to San Luis
Obispo County for the Zone 3 Emergency Water Supply Project – Excess Supply
from the PG&E Seawater Desalination Facility (ENGLISH)
Recommended Action: Approve a formal Endorsement of Interest letter to San Luis
Obispo County Board of Supervisors for the Zone 3 Emergency Water Supply Project –
Excess Supply from the PG&E Seawater Desalination Facility and direct staff to engage
in discussions with the County.
13. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or take action to direct staff to place a matter
of business on a future agenda.
AGENDA SUMMARY – NOVEMBER 10, 2015
PAGE 5
14. CLOSED SESSION:
a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to
Government Code Section 54956.8:
Property: 214 E. Branch Street, Arroyo Grande
Agency Negotiator: Teresa McClish, Community Development Director
Negotiating Party: Randy Steiger, Remax Del Oro
Under Negotiation: Price and terms of lease
15. RECONVENE TO OPEN SESSION:
Announcement(s) of any reportable action(s) taken in Closed Session will be made in
open session, and repeated at the beginning of the next Regular City Council
meeting as this portion of the meeting is not recorded or videotaped.
16. ADJOURNMENT
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All staff reports or other written documentation, including any supplemental material distributed to a majority of
the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are
available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street,
Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons
with a disability, as required by the Americans with Disabilities Act. To make a request for disability -related
modification or accommodation, contact the Legislative and Information Services Department at 805 -473-5400
as soon as possible and at least 48 hours prior to the meeting date.
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This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports can
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City Council Meetings are cablecast live and videotaped for replay on Arroyo Grande’s Government Access
Channel 20. The rebroadcast schedule is published at www.slo-span.org.