CC 2015-11-10_09d TUP_Village Christmas ParadeTO:
FROM:
BY:
SUBJECT:
DATE:
MEMORANDUM
CITY COUNCIL
TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR
MATTHEW DOWNING~SISTANT PLANNER
SAM ANDERSON, PLANNING INTERN
CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 15-016;
AUTHORIZING THE CLOSURE OF CITY STREETS FOR THE ANNUAL
ARROYO GRANDE VILLAGE CHRISTMAS PARADE, NOVEMBER 29,
2015; APPLICANT -DOC BURNSTEIN'S ICE CREAM LAB AND THE
ARROYO GRANDE/GROVER BEACH CHAMBER OF COMMERCE;
REPRESENTATIVE -CAT KEITH
NOVEMBER 10, 2015
RECOMMENDATION:
It is recommended the City Council adopt a Resolution approving Temporary Use
Permit 15-016 for the Annual Arroyo Grande Village Christmas Parade ("Parade"), and
directing staff to implement safety measures, including closure of East and West Branch
Street between Traffic Way and Mason Street, no parking zones, and the detour of
automobile traffic on Sunday, November 29, 2015.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
Direct equipment and staffing costs to facilitate the closure of East and West Branch
Street between Traffic Way and Mason· Street and to establish a detour route are
estimated at $5,000. This is an increase ·from last year's estimate of $1,300, resulting
from changes in equipment and personnel strategies for street closures, more detailed
personnel estimates following last year's event, and filling of water barricades that are
not proposed to be covered by City or Five Cities Fire Authority staff and equipment.
Last year was the first year that these costs were absorbed by maintenance and
personnel budgets due to the event being organized by the current organizer. Prior to
that, a former event organizer personally. paid for costs associated with the event.
Alternatively, the Council can direct costs associated with the event to be covered by
the General Fund reserve or sales tax fund.
The City typically cosponsors this and other community events by -providing labor and
equipment. City staff is working on a special events budgetary strategy and potential
cost savings measures, such as permanent bollards, which will come back to the
Council in the coming months.
Item 9.d. - Page 1
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT CASE N0.15-016
NOVEMBER 10, 2015-
PAGE 2
This item is related to the City's Economic Development plan, which is identified in the
City's Critical Needs Action Plan.
BACKGROUND:
The Arroyo Grande Village Christmas Parade has been held annually for eleven ( 11 )
· consecutive years on the Sunday immediately after Thanksgiving. This year's parade is
scheduled for November 29, 2015 from 5:00 pm to 6:00 pm. Other events occur in the
Village before and after the Parade, including a choir performance, tree lighting, nativity
scene, a visit from Santa Claus and the screening of a movie in Heritage Square Park.
ANALYSIS OF ISSUES:
Similar to last year's ~vent, the applicant has proposed to continue using the reversed
traditional route. Parade staging would occur in Olohan Alley, proceed onto Short
Street, immediately turn west on East Branch Street and continue until turning north on
Wesley Street. The Parade would disband on Wesley Street and the Bank of America
parking lot. Although this requires full closure of Olohan Alley for staging, the route
reversal provides increased safety for parade organization and disbandment.
The parade route requires "No Parking" restrictions and the closure of Olohan Alley
from Bridge Street to Mason Street, including Short Street to East Branch Street,
· Branch Street from Mason Street to Wesley-Street, and Wesley Street from West
Branch Street to Larchmont from 4:00 pm until 8:00 pm. The applicant is proposing the
"No Parking" restrictions to begin at 2:00 pm instead of 3:00 pm. The extension of
these restrictions is an additional hour from last year's event and is being requested in
order to provide additional time to clear the affected areas of vehicles.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Adopt the Resolution approving Temporary· Use -Permit 15-016 for the Annual
Arroyo Grande Village Christmas Parade;
Adopt the Resolution approving Temporary Use Permit 15-016 for the Annual
Arroyo Grande Village C~ristmas Parade and direct staff to appropriate funds
from the General Fund to cover City costs related to the event;
Do not adopt the Resolution; or
Provide direction to staff.
ADVANTAGES:
The Parade serves as a community event that allows citizens and visitors to celebrate
the holiday season with organized activities in the Village. The continued reversal of the
Parade route is anticipated to result in a safer, more coordinated and less congested
parade event.
DISADVANTAGES:
"No Parking" restrictions and the closure of sections of Branch Street and Olohan Alley
will have an impact on traffic congestion and parking. Motorists not familiar with the
Item 9.d. - Page 2
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT CASE NO. 15-016
NOVEMBER 10, 2015
PAGE2
Parade route will have to use detours to get to their destinations, which may increase
travel time.
ENVIRONMENTAL REVIEW:
The Community Development Department has reviewed the project in compliance with
the California Environmental Quality Act (CEQA) and determined that the project is
categorically exempt per Section 15304 (e) of the CEQA Guidelines regarding minor
temporary use of land.
PUBLIC NOTIFICATION AND COMMENTS:
A condition of approval has been developed, which will require the applicant to notify
property owners and businesses located within the area of street closures and/or
restricted parking.
The Agenda was posted in front of City Hall on Thursday, November 5, 2015. The
report was posted on the City's website on Friday, November 6, 2015. No comments
have been received.
Attachment
1. Event map
/
Item 9.d. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO.
15-016 AND AUTHORIZING THE CLOSURE OF CITY STREETS
FOR THE ANNUAL ARROYO GRANDE VILLAGE CHRISTMAS
.PARADE, NOVEMBER 29, 2015
WHEREAS, Doc Burnstein's Ice Cream Lab and the Arroyo Grande/Grover Beach Chamber of
Commerce applied for a Temporary Use Permit to utilize City streets and property for a
Christmas Parade; and
WHEREAS, the temporary closure of portions of Olohan Alley, Branch Street, and Wesley
Street will help to facilitate the parade for all people participating in the event; and
WHEREAS, the Arroyo Grande Municipal Code (AGMC) provides for the issuance of
Temporary Use Permits for events such as the Arroyo Grande Village Christmas Parade,
AGMC Section 10.16.050 authorizes the City Council to restrict parking on any street and
California Vehicle Code Section 21101 (e) authorizes the closure of streets for parades and local
special events.
WHEREAS, the City Council finds, after due study, the following circumstances exist:
FINDINGS FOR APPROVAL -TEMPORARY USE PERMIT
1. The operation of the requested use at the locations proposed and within the time period
specified will not jeopardize, endanger, or otherwise constitute a menace to the public
health, safety or general welfare due to the use of traffic safety equipment and dedicated
local law enforcement personnel.
2. The City streets to be used are adequate in size and shape to accommodate the
Christmas Parade event and will not be material detriment to the use and enjoyment of
other properties located adjacent to and in the vicinity of the event.
3. The proposed site is adequately served by streets or highways having sufficient width
and improvements to accommodate the kind and quantity of traffic that the event will or
could reasonably be expected to generate.
4. Adequate temporary parking to accommodate vehicular traffic to be generated by the
event is available throughout the City.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does
hereby approve Temporary Use Permit 15-016 authorizing the following actions, with the above
findings and subject to the conditions as set forth in Exhibit "A", attached hereto and
incorporated herein by this reference:
Item 9.d. - Page 4
RESOLUTION NO.
PAGE2
1. The establishment of a "No Parking" zone on Olohan Alley from Bridge Street to Mason
Street, on Branch Street from Mason Street to Wesley Street, on both sides of Wesley
Street from Larchmont to Branch Street, and approximately 40' on .the southwest corner of
the intersection of Branch Street and Mason Street from 2:00 pm until 8:00 pm on
November 29, 2015
2. The closure of Olohan Alley from Bridge Street to Mason Street, Short Street from Branch
Street to Olohan Alley, Branch Street from Mason Street to Wesley Street, and Wesley
· Street from Larchmont to Branch Street from 4:00 pm to 8:00 pm on November 29, 2015.
3. The closure of intersections or major driveways onto East and West Branch Street, including
Bridge Street, Short Street, the Car Corral, and Nevada Street between the hours 4:00 pm to
8:00 pm on November 29, 2015. ,
4. The implementation of associated detour routes.
On motion of Council Member __ , seconded by Council Member ___ , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was adopted this 10th day of November 2015.
Item 9.d. - Page 5
RESOLUTION NO.
PAGE3
JIM HILL, MAYOR
ATTEST:
KITTY NORTON, DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
DIANNE THOMPSON, CITY MANAGER
APPROVED AS TO FORM:
HEATHER K. WHITHAM, CITY ATTORNEY
Item 9.d. - Page 6
RESOLUTION NO.
PAGE4
GENERAL CONDITIONS:
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 15-016
THE VILLAGE CHRISTMAS PARADE
1. This Temporary Use Permit {TUP) allows Doc Burnstein's Ice Cream Lab and the Arroyo
Grande/Grover Beach Chamber of Commerce to conduct the 11th Annual Arroyo Grande
Village Christmas Parade on November 29, 2015 between 5:00 pm and 6:00 pm, along
with all associated street closures.
2. The applicant shall ascertain and comply with all State, County and City requirements
as are applicable to this project.
3. The event shall occur in substantial conformance with the application and plans on file in
the Community Development Department.
4. The applicant shall comply with all of the Conditions of Approval for Temporary Use
Permit 15-016.
5. The applicant shall .agree to indemnify and defend at his/her sole expense any action
brought against the City, its agents, officers, or employees because of the issuance of
said approval, or in the alternative, to reliriquish such approval. The applicant shall
reimburse the City, its agents, officers, or employees, for any court costs and attorney's
fees which the City, its agents, officers or employees may be required by a court to pay
as a result of such action. The City may, at its sole discretion, participate at its own
expense in the defense of any such action but such participation shall not relieve
applicant of his/her obligations under this condition.
6. The_ applicant shall notify all affected businesses and residents of street closures and
parking restrictions at least 48 hours prior to the event.
7. The applicant shall clean up all debris associated with the event to the satisfaction of
the Public Works Director.
8. Traffic detouring shall be coordinated with the Police Department.
9. The Public Works Department shall be responsible for ordering and directing the setup
of all traffic control equipment.
Item 9.d. - Page 7
LE POINT ST.
ATTACHMENT 1
~
3: I ID ~ J> -1 (/) {'l D I z {'l
-<
POOLE ST. HA
Legend
35 A # of Orange cones RfflRENCE NO. Detour directional CITY OF ARROYO GRANDE t J>iiiijl Parade Route
Directions sign 10 1111 # of Delineators
Staging area 171\AA VILLAGE CHRISTMAS PARADE SHEET: Road Closed (pre & post parade) #of "A" frame signs BRANCH STREET
Detour Ahead ~ Detour Route 26 )--( # of water barricades ROAD CLOSURE PLAN _OF_
Item 9.d. - Page 8