CC 2015-11-24 Agenda Summary
City Council
Dianne Thompson City Manager
Heather Whitham City Attorney
Kelly Wetmore City Clerk
Jim Hill Mayor
Kristen Barneich Mayor Pro Tem
Jim Guthrie Council Member
Tim Brown Council Member
Barbara Harmon Council Member
AGENDA SUMMARY
CITY COUNCIL MEETING
TUESDAY, NOVEMBER 24, 2015
6:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
1. CALL TO ORDER
2. ROLL CALL
3. MOMENT OF REFLECTION
4. FLAG SALUTE: BOY SCOUT TROOP 413, HUNTER PATROL
5. AGENDA REVIEW:
5.a. Closed Session Announcements
The Mayor or City Attorney will announce reportable actions taken, if any, from the
following meeting.
November 10, 2015:
a) CONFERENCE WITH REAL PROPERTY NEGOTIATOR pursuant to
Government Code Section 54956.8:
Property: 214 E. Branch Street, Arroyo Grande
Agency Negotiator: Teresa McClish, Community Development Director
Negotiating Party: Randy Steiger, Remax Del Oro
Under Negotiation: Price and terms of lease.
5.b. Move that all ordinances presented for introduction or adoption be read in title
only and all further readings be waived
Agenda
AGENDA SUMMARY – NOVEMBER 24, 2015
PAGE 2
6. SPECIAL PRESENTATIONS:
6.a. Mayor’s Commendation Presented to Scott and Carole Wetmore - Water
Conservation Champions
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that are
within the jurisdiction of the City Council. The Brown Act restricts the Council from taking
formal action on matters not published on the agenda. In response to your comments,
the Mayor or presiding Council Member may:
Direct City staff to assist or coordinate with you.
A Council Member may state a desire to meet with you.
It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
Comments should be limited to 3 minutes or less.
Your comments should be directed to the Council as a whole and not directed to
individual Council members.
Slanderous, profane or personal remarks against any Council Member or member
of the audience shall not be permitted.
8. CITY MANAGER REPORT:
Correspondence/Comments as presented by the City Manager.
9. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group. The
recommendations for each item are noted. Any member of the public who wishes to
comment on any Consent Agenda item may do so at this time. Any Council Member may
request that any item be withdrawn from the Consent Agenda to permit discussion or
change the recommended course of action. The City Council may approve the remainder
of the Consent Agenda on one motion.
9.a. Consideration of Cash Disbursement Ratification (MALICOAT)
Recommended Action: Ratify the listing of cash disbursements for the period
November 1, 2015 through November 15, 2015.
9.b. Consideration of Compensation Adjustments for Part-Time Employees
(MALICOAT)
Recommended Action: Adopt a Resolution making compensation adjustments for
part-time employees in compliance with minimum wage laws.
AGENDA SUMMARY – NOVEMBER 24, 2015
PAGE 3
9. CONSENT AGENDA (cont’d):
9.c. Consideration of a Resolution Approving a Side Letter of Agreement Modifying the
FY 2014/15 through FY 2016/17 Memorandum of Understanding with the Service
Employees International Union, Local 620 (MALICOAT)
Recommended Action: Adopt a Resolution approving a Side Letter of Agreement
modifying the FY 2014/15 through 2016/17 Memorandum of Understanding with the
Service Employees International Union, Local 620.
9.d. Consideration of a Resolution Adopting an Amendment to the Full Flex Cafeteria
Plan Section 125 to Update the Cafeteria Plan Rates for 2016 (MALICOAT)
Recommended Action: Adopt a Resolution establishing an amendment to the Full Flex
Cafeteria Section 125 Plan for the Management Group, the Arroyo Grande Police
Officers’ Association, the Service Employees International Union, Local 620, the
International Association of Fire Fighters Local 4403, and the Five Cities Fire Authority
Management Group.
9.e. Consideration of Cancellation of December 22, 2015 City Council Meeting
(THOMPSON)
Recommended Action: Cancel the regularly scheduled Council meeting of December
22, 2015 due to the holiday.
9.f. Consideration of Acceptance of the 2015 Sewer Lining Project, PW 2015-04
(ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by
Insituform Technologies, Inc. in accordance with the plans and specifications for the
2015 Sewer Lining Project; 2) Direct staff to file a Notice of Completion; and 3) Authorize
release of the retention, thirty-five days after the Notice of Completion has been
recorded, if no liens have been filed.
9.g. Consideration of Acceptance of the Platino Lane and Oro Drive Intersection
Drainage Improvements Project, PW 2015-08 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by JG
Contracting Corporation in accordance with the plans and specifications for the Platino
Lane and Oro Drive Intersection Drainage Improvement Project; 2) Appropriate $2,446 of
Sales Tax funds from 2015 Citywide Summer Concrete Repair project cost savings; 3)
Direct staff to file a Notice of Completion; and 4) Authorize release of the retention, thirty -
five days after the Notice of Completion has been recorded, if no liens have been filed .
9.h. Monthly Water Supply and Demand Update (ENGLISH)
Recommended Action: Receive and review the monthly Water Supply and Demand
Update Report.
9.i. Consideration of Acceptance of the Corporation Yard Administration Building
Project, PW 2013-12 (ENGLISH)
Recommended Action: 1) Accept the project improvements as constructed by Pickard
& Butters Construction, Inc. in accordance with the plans and specifications for the
Corporation Yard Administration Building Project; 2) Direct staff to file a Notice of
Completion; and 3) Authorize release of the retention to North American Specialty
Surety.
AGENDA SUMMARY – NOVEMBER 24, 2015
PAGE 4
9. CONSENT AGENDA (cont’d):
9.j. Consideration of Lease with ReMax Del Oro for the Existing City Hall Building at
214 E. Branch Street (McCLISH)
Recommended Action: Approve a lease with ReMax Del Oro for the existing City Hall
building at 214 E. Branch Street.
10. PUBLIC HEARINGS:
10.a. Consideration of Lot Merger No. 15-002; Conditional Use Permit No. 15-006; and
Mitigated Negative Declaration; Construction of an Approximately 45,000 Square-
Foot, Three Story Medical Office Building; Location – Northwest Corner of Fair
Oaks Avenue and Woodland Drive; Applicant – Triple P, LLC; Representative –
Studio Design Group (McCLISH)
Recommended Action: The Planning Commission recommends the City Council 1)
Adopt a Resolution adopting the Mitigated Negative Declaration and approving the
project; and 2) Direct staff to maintain the gate closure on Woodland Drive.
11. OLD BUSINESS:
None.
12. NEW BUSINESS:
12.a. Consideration of Development of an Ordinance Relating to Medical Marijuana
(McCLISH)
Recommended Action: Provide direction regarding the development of a medical
marijuana ordinance.
12.b. Consideration of an Ordinance Amending Chapter 16.84 of the Arroyo Grande
Municipal Code Regarding Water Efficient Landscape Requirements and Adopting
by Reference the Model Water Efficient Landscape Ordinance of the State of
California; Development Code Amendment Case No. 15-002; Location – Citywide;
Applicant – City of Arroyo Grande (McCLISH)
Recommended Action: The Planning Commission recommends the City Council: 1)
Introduce an Ordinance amending Chapter 16.84 of the Arroyo Grande Municipal Code
adopting by reference the Model Water Efficient Landscape Ordinance of the State of
California as contained in the California Code of Regulation, Title 23, Waters, Division
2.7, Model Water Efficient Landscape Ordinance, Sections 490 et.seq., including
mandatory plumbing for greywater reuse capabilities for new residential and mixed-use
development; and 2) Schedule December 8, 2015 as the date for a public hearing to
adopt the Ordinances pursuant to Government Code Section 50022.3.
AGENDA SUMMARY – NOVEMBER 24, 2015
PAGE 5
13. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to the
other members regarding committees, commissions, boards, or special projects on which
they may be participating.
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande
Redevelopment Agency
(4) California Joint Powers Insurance Authority (CJPIA)
(5) Other
(b) MAYOR PRO TEM BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
(3) Other
(c) COUNCIL MEMBER GUTHRIE:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) South County Transit (SCT)
(3) Tourism Committee
(4) Brisco/Halcyon Interchange Subcommittee
(5) Other
(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) Other
(e) COUNCIL MEMBER HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA)
(4) Other
14. COUNCIL COMMUNICATIONS:
Any Council Member may ask a question for clarification, make an announcement, or
report briefly on his or her activities. In addition, subject to Council Policies and
Procedures, Council Members may request staff to report back to the Council at a
subsequent meeting concerning any matter or take action to direct staff to place a matter
of business on a future agenda.
15. CLOSED SESSION:
None.
AGENDA SUMMARY – NOVEMBER 24, 2015
PAGE 6
16. ADJOURNMENT
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All staff reports or other written documentation, including any supplemental material distributed to a majority of
the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are
available for public inspection during regular business hours in the City Clerk’s office, 300 E. Branch Street,
Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons
with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related
modification or accommodation, contact the Legislative and Information Services Department at 805 -473-5400
as soon as possible and at least 48 hours prior to the m eeting date.
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