CC 2015-11-24_09d Full Flex Cafeteria Plan Amendment 2016TO:
FROM:
BY:
MEMORANDUM
CITY COUNCIL
DEBORAH MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
KAREN SISKO, HUMAN RESOURCES MANAGER 'fb
SUBJECT: CONSIDERATION OF A RESOLUTION ADOPTING AN AMENDMENT
TO THE FULL FLEX CAFETERIA PLAN SECTION 125 TO UPDATE
THE CAFETERIA PLAN RATES FOR 2016
DATE: NOVEMBER 24, 2015
RECOMMENDATION:
It is recommended the City Council adopt a resolution establishing an amendment to
the Full Flex Cafeteria Section 125 Plan ("Cafeteria· Plan") for the Management Group,
the Arroyo Grande Police Officers' Association ("AGPOA"), the Service Employees
International Union, Local 620 ("SEIU"), the International Association of Fire Fighters,
Local 4403 ("IAFF"), and the Five Cities Fire Authority Management Group.
IMPACT ON FINANCIAL AND PERSONNEL REOUSRCES:
There will be -an increase in cafeteria plan costs of approximately $15, 100 in FY 2015-
16 as discussed in the staff reports that approved the negotiated contracts. ·The budget
will b~ amended at mid-year to reflect the increase in _cafeteria plan costs, as well as
other staffing related costs. Minimal staff time is projected to make the changes.
BACKGROUND:
In 2008, the City implemented the equal. contribution plan under the CalPERS Health
Benefit Program to control costs of retiree medical insurance. In doing so, the City was
required to provide a Cafeteria Plan to its employees. Under a Cafeteria Plan,
employees are given flex dollars to spend on their benefits, which include medical,
dental, and vision insurance. An employee may opt out of medical coverage only if
they can provide proof of other coverage. The Cafeteria Plan was adopted on
November 13, 2007 for the Management Group and the IAFF with an effective date of
January 1, 2008. An amendment to the plan document was adopted on August 12,
2008, with an effective date of January 1, 2009 to include employees represented by
the AGPOA and SEIU. -
Item 9.d. - Page 1
CITY COUNCIL
CONSIDERATION OF A RESOLUTION ADOPTING AN AMEDNMENT TO THE FULL
FLEX CAFETERIA PLAN SECTION 125 TO UPDATE THE CAFETERIA PLAN RATES
FOR 2016
NOVEMBER 24, 2015
PAGE2
ANALYSIS OF ISSUES:
Under the CalPERS Health Benefit Program equal contribution plan, the City is required
to provide the same benefit to active employees as retired employees. The amount
designated is the minimum amount required by CalPERS. For 2016, the minimum is
$125.00. This amount is increased annually by a cost of. living adjustment. Under the
Cafeteria Plan, the City designates this minimum amount as the medical contribution
towards active employees. Under the equal contribution plan, this same amount is then
designated as the retiree medical contribution. The City's contributions towards the
Cafeteria Plan are negotiated with each bargaining unit. The Cafeteria Plan rates for
2016 are the only items changed in the amendment. The adjustment is necessary
because increased amounts are not issued to the City by CalPERS until August for the
upcoming year.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
Approve staff's recommendation by adopting the resolution;
Modify as appropriate and approve staff's recommendation; or
Provide direction to staff.
ADVANTAGES:
The Cafeteria Plan was established in conjunction with the CalPERS Health Benefit
Program equal contribution plan for employee groups to assist in managing future
retiree medical costs. Approval of staff's recommendation will maintain the City's
medical benefits consistent with contractual obligations set forth in the terms of the
existing labor agreements.
DISADVANTAGES:
There are no disadvantages to the Cafeteria Plan.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, November 19, 2015. The
Agenda and report were posted on the City's website on Friday, November 20, 2015.
No public comments were received.
Item 9.d. - Page 2
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE ADOPTING AN AMENDMENT TO THE FULL
FLEX CAFETERIA PLAN SECTION 125 TO UPDATE THE
CAFETERIA PLAN RA TES FOR 2016
WHEREAS, the City Council of the City of Arroyo Grande ("City") d,eems it in the best
interest of the City and the employees in the Arroyo Grande Police· Officers' Association,
the Service Employees International Union, Local 620, the unrepresented Management
group, the International Association of Fire Fighters, Local 4403, and the Five Cities Fire
Authority Management group to amend the Full Flex Cafeteria Plan Section 125 to
update the Cafeteria Plan rates for 2016; and
WHEREAS, the City has met and conferred with the Arroyo Grande Police Officers'
Association, the Service Employees International Union, Local 620, and the
International Association of Fire Fighters, Local 4403 and incorporated the Cafeteria
Plan provisions into their respective Memorandums of Understanding; and
WHEREAS, a copy of the City of Arroyo Grande Full Flex Cafeteria Plan Section 125 is
on file in the Administrative Services Department.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
1. An amendment is made to the Full Flex Cafeteria Plan Section 125 to update the
Cafeteria Plan rates for 2016, marked 'Exhibit "A", attached and incorporated herein
by this reference.
2. The terms of this Resolution as contained in Exhibit "A" shall become effective
December 1, 2016.
On motion of Council Member , seconded by Council Member
, and on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Resolution was passed and adopted this day of '2015.
Item 9.d. - Page 3
RESOLUTION NO.
PAGE2
JIM HILL, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
DIANNE THOMPSON, CITY MANAGER
APPROVED AS TO FORM:
HEATHER WHITHAM, CITY ATTORNEY
Item 9.d. - Page 4
Exhibit "A"
AMENDMENT
This document amends and replaces Appendix B of the City of Arroyo Grande Full Flex
Cafeteria Plan Section 125 Document. This amendment shall become effective
December 1, 2015. Appendix B shall now read:
APPENDIX B
FLEX-DOLLAR ALLOWANCE
ARROYO GRANDE MANAGEMENT EMPLOYEES
With Medical Coverage Total Monthly
_____ _____ _______ _______ ______ _ ____ ~'!!Pl~~ee ~~~~f_!!__
-~mploy~e _QnlL__ ___ _____ _____ ________ $638.33
~_mp_!pye~~!_us_Q_n~ ______________ --:~-=~ $1,18Q:_19--__
Employee Plus Two or more $1,514.66 --fr employe-e-waives meciicaf-coverage( cash ___ --$537 .i1 ____ _
__ bc:ick optio~L___ ___________ ___ _____ ________ _ _ _ _______ _
ARROYO GRANDE POLICE OFFICERS' ASSOCIATION
EMPLOYEES
With Medical Coverage Total Monthly
_____ ___ _____ _ _ _____ _ _ _ _ _____ _ . _ _ __ ~'!IP!~Y~~~e~~f!L __
_E_1!.1.r:?!9-Ye~_Q_r]!t_ _ ________ _ ___________ -------~~~~-~~---_____ _
_E_l!.1.plqy~e ~lus_Qne _______ ______ __ _ ____ _j1,_18Q._!Q___ _ __
_E_l!.1.plgy~e EJ~~-}"~o _or more ____________ _ _ _____ jJ,514:66 _ _ _ __ _
If employee waives medical-coverage (cash $537.21
~back _o_ptiQn_} ___ · __ ___ ____ _ _________ ------~--_____ __ _ __
ARROYO GRANDE SERVICE EMPLOYEES INTERNATIONAL
UNION, LOCAL 620 EMPLOYEES.
With Medical Cov~rage Total Monthly
Employee Benefit
~_Em~[oy_e~~Only_-=~~~-==-=-~-~ -=-=-~-~ -~~-$Efa~~~~~----__ --~-==
--~mr:?!~Y~_e Plus q~~-----_________ $1 ~1~Q:-1_L_ _ _ __
Employee Plus Two or more $1,514.66
If employee waives-medicafcove-rage ~cash _____ $53i2_1 __ -------
bac~_opt!o~---___________________________________ _
Item 9.d. - Page 5
Amendment to Full Flex Cafeteria Plan Section 125
Page 2
INTERNATION ASSOCIATION _OF FIRE FIGHTERS,
LOCAL 4403 EMPLOYEES
With Medical Coverage Total Monthly
_____ __ _ ___ ______ _ _ _ _ ___ ______ _ ______ -~rl!~-~q_~~e Be!!~fit __
-~!!}~loy_~~-Q!ll~---_ _ ________ _ $691.25 _ _ ____ _
EnJ_plqy~e_plu~_Q_r:1e ______________ -=-$(28-6.25
_ E!!lpJ.9yee Plus Two ()~J:!lO~~ __ _______ ---_ $(652-.23--_-______ _
If employee waives medical coverage (cash ---$590.S-1 _
b~ck 9~tio!!l____ __________ ___ ___ __ _ ___ ___ _ __ -
FCFA MANAGEMENT GROUP
With Medical Coverage Total Monthly
_______ _________ _ _ _______ _ _ _ _____ Ef!!~lo~~e Be!:!_~fi_t _
Employ~~ OnlL___ _ _ _____ ____ _ ___ _ __ $724.68 _ _ ____ _
_ Em~!Q_ye~_Elu~_Qne ___ _ __ _________ _ $1,353.18
-~mpl~yee_plu~_"I~o ()I_ m()!'e _ ______ _ ----~~~~$1}~~:14 ~~---
If employee waives medical coverage (cash $624.09
_!~ac~_optiont____ _ _ _ ___ _______ _ _ _____ __ _ __________ --
CITY OF ARROYO GRANDE
Dianne Thompson, City Manager
Item 9.d. - Page 6