CC 2015-11-24_09i Acceptance of Corp Yard BuildingMEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE CORPORATION YARD
ADMINISTRATION BUILDING PROJECT, PW 2013-12
DATE: NOVEMBER 24; 2015
RECOMMENDATION:
It is recommended the Council:
-
1. Accept the project imprQvements as constructed by Pickard & Butters
Construction, Inc. in accordance with the plans and specifications ·for the
Corporation Yard Administration Building Project;
2. Direct staff to file a Notice of Completion; and
3. Authorize release of the retention to North Am_erican Specialty Surety.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2015-16 capital improvement program budget included $48,000 for the
Corporation Yard Administration Building project. The total project budget, including
prior fiscal years, is $525,668. The total project cost (design, construction·,
administration, testing, etc.) is estimated at $515,055. The contractor's final
construction cost is $405,873. The recommended action will not result in any impact on
staff resources.
BACKGROUND:
On ·October 29, 2014, Council awarded a construction contract to perform the subject
project to Pickard & Butters Construction, Inc. for $396,796 and authorized the City
Manager to approve change orders in the amount of $39,680. The project scope
involved the construction of a new single story 2,000 square foot administration building
adjacent to an existing building that was being used for administration at the City's
Corporation yard.
ANALYSIS OF ISSUES:
The contractor had nearly completed the work in ·accordance with tne approved plans
and specifications when one of the owners of Pickard & Butters Construction, Inc.
notified the City that he was experiencing "financial-difficulties" and would not be able to
Item 9.i. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE CORPORATION YARD
ADMINISTRATION BUILDING PROJECT, PW 2013-12
NOVEMBER 24, 2015
PAGE2
complete the Corporation Yard Renovation Project. At this point, City staff worked with
the contractor's bonding company, North American Specialty Surety, to ensure
payments are made to subcontractors for work 'completed to date, and that the project
was properly completed. City staff worked directly with the project Sub-contractors to
finish the remaining "punc.h-list" items as well as completing some minor items in-house
with City crews.
City staff and the contractor's bonding company have reconciled the work completed to
· date by the contractor and the amount paid to the contractor to determine the retention
due, less items completed by other contractors and City staff. There are no outstanding
issues.
ALTERNATIVES:
The following alternatives are provided for the Commission's consideration:
-Approve staff's recommendations to accept the Corporation Yard Administration
Building project;
-Do not accept the Corporation Yard Administration Building project;
-Accept the Corporation Yard Ad.ministration Building project but do not authorize
release of retention; or
-Provide direction to staff.
ADVANTAGES:
The project is complete and meets the previous City Council expectations for the
Corporation Yard Improvement project as described in the previously established
Capital Improvement Program budget. Accepting the improvements will allow staff to
close out the project.
DISADVANTAGES:
Not disadvantages have been identified.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to CEQA Guidelines Section
15301 (d) and 15303(c).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted at City Hall on Thursday, November 19, 2015. The agenda and
staff report was posted on the City's website on Friday, November 20, 2015. No public
comments were received as of the time of preparation of this report.
Attachments:
1. Notice of Completion
Item 9.i. - Page 2
RECORDING REQUESTED BY
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE, CA 93420
NOTICE IS HEREBY GIVEN THAT:
ATTACHMENT 1
NOTICE OF COMPLETION
I. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: -=Th""e"--=C-'-'.ity,____;o'-'fA=r~r-"-o""-'yo"-=G~ra=n=d=e---------------------
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street. Arroyo Grande. California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: ~1~·n-'""""-'ee~-----------------
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED ~S=e""p~te=m~b~e~r~2~1~, 2=0~1~5 _______ _
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
Pickard & Butters Construction Inc.
9. The street address of said property is: 1375 Ash Street, Arroyo Grande. CA 93420
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, Co,unty of San Luis Obispo,
State of California, and is described as follows: Corporation Yard Administration Building. PW 2013-12
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of
California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above riotice; that I
have read the said notice, that I know and understand the contents thereof, and the facts stated therein are true and correct.
Geoff English, Public Works Director
November 25, 2015, Arroyo Grande, California
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