Agenda Packet 2007-06-26 CITY OF
City Council � " � ' � � ' Agenda
.;�
Tony Ferrara Mayor Steven Adams City Manager
Ed Arnold Mayor Pro Tem Timothy J. Carmel City Attorney
Joe Costello Council Member 3�, Kelly Wetmore Ciry Clerk
'V�;r CALIFORNIA �.
Jim Guthrie Council Member � g
Chuck Fellows Council Member -
AGENDA SUMMARY
CITY COUNCIL/REDEVELOPMENT AGENCY MEETING
TUESDAY, JUNE 26, 2007
7:00 P.M.
Arroyo Grande City Council Chambers
215 East Branch Street, Arroyo Grande
7. CALL TO ORDER: 7:00 P.M.
2. ROLL CALL: COUNCIL/RDA
3. FLAG SALUTE: CENTRAL COAST MASONIC LODGE #237
4. INVOCATION: PASTOR ROBERT BANKER
OPEN DOOR CHURCH, OCEANO
5. SPECIAL PRESENTATIONS:
None.
6. AGENDA REVIEW:
6a. Move that all ordinances presented for introduction or adoption be read in title only
and all further readings be waived.
AGENDA SUMMARY— JUNE 26, 2007
PAGE 2
7. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions on matters not scheduled on this agenda.
Comments should be limited to those matters that are within the jurisdiction of the City
Council. The Brown Act restricts the Council from taking formal action on matters not
published on the agenda. In response to your comments, the Mayor or presiding
Council Member may:
♦ Direct City staff to assist or coordinate with you.
♦ A Council Member may state a desire to meet with you.
♦ It may be the desire of the Council to place your issue or matter on a future
Council agenda.
Please adhere to the following procedures when addressing the Council:
♦ Comments should be limited to 3 minutes or less.
♦ Your comments should be directed to the Council as a whole and not directed
to individual Council members.
♦ Slanderous, profane or personal remarks against any Council Member or
member of the audience shall not be permitted.
8. CONSENT AGENDA:
The following routine items listed below are scheduled for consideration as a group.
The recommendations for each item are noted. Any member of the public who wishes
to comment on any Consent Agenda item may do so at this time. Any Council
Member may request that any item be withdrawn from the Consent Agenda to permit
discussion or change the recommended course of action. The City Council may
approve the remainder of the Consent Agenda on one motion.
8.a. Cash Disbursement Ratification (KRAETSCH)
Recommended Action: Ratify the listing of cash disbursements for the period June
1, 2007 through June 15, 2007.
8.b. Consideration of Statement of Investment Deposits (KRAETSCH)
Recommended Action: Receive and file the report of current investment deposits as
of May 31, 2007.
8.c. Consideration of Approval of Minutes (WETMORE)
Recommended Action: Approve the minutes of the Regular City
Council/Redevelopment Agency meeting of May 22, 2007, the Special City
Councii/Redevelopment Agency meeting of May 29, 2007, the Special City Council
Meeting of June 12, 2007, and the Regular City Council/Redevelopment Agency
meeting of June 12, 2007, as submitted.
8.d. Consideration of Appropriation of Funds for Internal Revenue Service (IRS)
Costs (KRAETSCH)
Recommended Action: Appropriate $21,341 from the General Fund, $2,992 from
the Street Fund, and $4,151 from the Water Fund, and $4,151 from the Sewer Fund
for Internal Revenue Services (IRS) costs associated with the IRS audit for calendar
year2004.
AGENDA SUMMARY—JUNE 26, 2007
PAGE 3
8. CONSENT AGENDA (conYd):
8.e. Consideration of Aqproval of Revised Aqreement For Manaqement
Administrative and Traininq Services with the Citv of Grover Beach (HUBERT)
Recommended Action: Approve the revised Agreement for Management,
Administrative and Training Services and authorize the Mayor to execute the
Agreement.
8.f. Consideration of Approval of Lease Aqreement for Public Parkinq Area
(STRONG)
Recommended Action: Approve and authorize the Mayor to execute a Lease
Agreement between the City and Howard and Aileen Mankins and Blair and Mark
Mankins for lease of certain parking areas on the north side of East Branch Street for
public off-street parking.
8.g. Consideration of Adoption of Ordinance Amendina Portions of Arrovo Grande
Municipal Code Chapters 16.04 and 16.44 of Title 16 to Implement Creek
Setback Standards (Development Code Amendment 07-003) (STRONG)
Recommended Action: Adopt an Ordinance amending portions of Chapters 16.04
and 16.44 of Title 16 of the Arroyo Grande Municipal Code, implementing creek
setback standards for all creeks in the City of Arroyo Grande.
8.h. Consideration of Grease Control Proqram and Interaqencv Aqreement with the
South San Luis Obispo Countv Sanitation District (SSLOCSD) (SPAGNOLO)
Recommended Action: 1) Request the SSLOCSD assist in coordinating a Grease
Control Program for all food service facilities located within the City; 2) Approve an
Interagency Agreement; and 3) Authorize the Mayor to execute the Agreement.
9. PUBLIC HEARINGS:
9.a. Consideration of Utilitv Rate Increases and Adoption of Resolutions Establishinq
Water, Sewer, and Lopez Water Rates and Charqes (KRAETSCH)
Recommended Action: 1) Adopt Resolution establishing water rates and charges; 2)
Adopt Resolution establishing sewer rates and charges; and 3) adopt Resolution
establishing the amount of Lopez Contract charges.
9.b. Consideration of Exclusive Neqotiatinq Aqreement with South Vallev Developers
for Purchase and Hotel Develoament at the Vacant Parcel Owned bv the
Redevelopment Actencv Located at Faeh Street and EI Camino Real (ADAMS)
[COUNCIL/RDA]
Recommended Action: Approve the proposed Exclusive Negotiating Agreement with
South Valley Developers for purchase and development of a hotel at the vacant parcel
owned by the Redevelopment Agency at Faeh Street and EI Camino Real.
10. CONTINUED BUSINESS:
None.
AGENDA SUMMARY —JUNE 26, 2007
PAGE 4
11. NEW BUSINESS:
11.a. Consideration of a Center Left Turn Lane on East Grand Avenue Between
Halcvon Road and EI Camino Real (SPAGNOLO)
Recommended Action: The Traffic Commission recommends the City Council
approve Option A for the proposed striping revisions on East Grand Avenue between
Halcyon Road and EI Camino Real for a center left turn lane.
12. CITY COUNCIL REPORTS:
This item gives the Mayor and Council Members the opportunity to present reports to
the other members regarding committees, commissions, boards, or special projects
on which they may be participating.
(a) MAYOR TONY FERRARA:
(1) San Luis Obispo Council of Governments/San Luis Obispo Regional
Transit Authority (SLOCOG/SLORTA)
(2) South San Luis Obispo County Sanitation District (SSLOCSD)
(3) Other
(b) MAYOR PRO TEM ED ARNOLD:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) Other
(c) COUNCIL MEMBER JOE COSTELLO:
(1) Zone 3 Water Advisory Board
(2) Air Pollution Control District (APCD)
(3) Fire Oversight Committee
(4) Fire Consolidation Oversight Committee
(5) Other
(d) COUNCIL MEMBER JIM GUTHRIE:
(1) South County Area Transit (SCAT)
(2) California Joint Powers Insurance Authority (CJPIA)
(3) Other
(e) COUNCIL MEMBER CHUCK FELLOWS:
(1) South County Youth Coalition
(2) County Water Resources Advisory Committee (WRAC)
(3) Other
13. CITY COUNCIL MEMBER ITEMS:
The following item(s) are placed on the agenda by a Council Member who would like
to receive feedback, direct staff to prepare information, and/or request a formal
agenda report be prepared and the item placed on a future agenda. No formal action
, can be taken.
a. Request to Appeai approval of Plot Plan Review Case No. 06-009 to remove
an existing house and accessory structure and construct a new home and
garage at 795 East Cherry Avenue (GUTHRIE)
AGENDA SUMMARY — JUNE 26, 2007
PAGE 5
14. CITY MANAGER ITEMS:
The following item(s) are placed on the agenda by the City Manager in order to
receive feedback and/or request direction from the Council. No formal action can be
taken.
a. None.
15. COUNCIL COMMUNICATIONS:
Correspondence/Comments as presented by the City Councii.
16. STAFF COMMUNICATIONS:
Correspondence/Comments as presented by the City Manager.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
This public comment period is an invitation to members of the community to present
issues, thoughts, or suggestions. Comments should be limited to those matters that
are within the jurisdiction of the City Council. The Brown Act restricts the Council
from taking formal action on matters not published on the agenda.
18. ADJOURNMENT
.,..<....................
This agenda was prepared and posted pursuant to Government Code Section 54954.2. Agenda reports
can be accessed and downloaded from the City's website at www.arrovoqrande.orq
.............:«......._..
All staff reports or other written documentation relating to each item of business referred to on the agenda
are on file in the City Clerk's office and are available for public inspection and reproduction at cost. If
requested, the agenda shall be made available in appropriate alternative formats to persons with a
disability, as required by the Americans with Disabilities Act. To make a request for disability-related
modification or accommodation, contact the Administrative Services Department at 805-473-5414 as soon
as possible and at least 48 hours prior to the meeting date.
...................x......
City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo
Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.orq.
___ _
pRROY� H■a■
O� c,P
� INCOR�ORATED y2
U �
"' MEMORANDUM
� JUIY 10. 1911 *
c4��FORN�P
TO: CITY COUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICE
BY: FRANCES R. HEAD, ACCOUNTING SUPERVISO�
SUBJECT: CASH DISBURSEMENT RATIFICATION
DATE: JUNE 26, 2007
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period June 1 through June 15, 2007.
FUNDING:
There is a $854,322.64 fiscal impact that includes the following items:
• Accounts Payable Checks 131588-131893 $ 396,066.27
• Payroll Checks & Benefit Checks $ 458,256.37
All payments are within the existing budget.
DISCUSSION:
The attached listing represents the cash disbursements required of normal and usual
operations. It is requested that the City Council approve these payments.
ALTERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendation;
• Do not approve staff's recommendation;
• Provide direction to staff.
Attachments:
Attachment 1—June 1, 2007-June 15, 2007, Accounts Payable Check Register
Attachment 2— June 8, 2007, Payroll Checks & Benefit Checks Register
ATTACHMENTI
apCkHist Check History Listing Page: 1
O6H812007 70:28AM CITY OF ARROYO GRANDE
Bankcode: boa
Check# Date Vendor SWtus ClearNoid Date Invoice Inv.Date Amount Paid Check ToWi
131588 06/01/2007 000038 AG CNAMBER OF 053107 05/31/2007 100.00 100.00
131589 O6/0112007 001259 AGP VIDEO, INC 2239 05/09/2007 2,917.50
2199 04I09/2007 16•�6 2,933.66
131590 06/01/2007 003745 ARROWHEAD SCiENTIFIC, 27716 04127/2007 303.72
27679 05/07/2007 110.66 414.38
131591 06I01/2007 000042 ARROYO GRANDE F�OWER 37918 04/30/2007 56.03 56.03
131592 06/01/2007 005507 AT 8 T 5/8-9867 O5/OS/2007 77.85
5/7-7480 05/07/2007 67.23 145.08
131593 06/01/2007 005615AT&T/MCI T6433515 05/14I2007 1,644.97
T6433513 05I04I2007 1,01222
T6433525 OS/04/2007 88.94
T6407269 04/30/2007 $�•$8
T6433503 05/04/2007 35.49
T6423882 05/01/2007 31.68
T6433508 05/04/2007 »�82 2,919.00
131594 06/01/2007 001055 AVCO FIRE EXTINGUISHER 12882 05115/2007 48.83 48.83
131595 06/01/2007 000069 BAUER COMPRESSORS, INC 94461 05/24/2007 375.38 375.38
131596 O6/01/2007 001917 BOB'S EXPRESS WASH APRIL 2007 05/31/2007 356.00 356.00
131597 06/01/2007 003453 BOUND TREE MEDICAL, LLC 50481253 05/11/2007 72.00 72.00
131598 06I01/2007 000087 BREZDEN PEST CONTROL, 70144 05/17/2007 77.00 77.00
131599 06/01/2007 000090 BRISCO MILL& LUMBER 132948 04/24/2007 26.79
133354 05/25I2007 21.51
133337 05/25/2007 6.98
133377 05/30/2007 5•7� 60.98
131600 06/01/2007 001577 BURDINE PRINTING(DBA) 6070 04/23/2007 142.01 142.01
131601 O6/01/2007 000110 CA ST DEPT OF 6784 05/17I2007 2,510.82 2,510.82
Page: 1
apCkHist Check History Listing Page: 2
0611812007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total
131602 06I01/2007 005843 CALIFORNIA 5631355 04/28/2007 62.78
5646134 05/05I2007 �5��� 78.55
131603 06I01/2007 000603 CARQUEST AUTO PARTS 166679 05/29/2007 65.8t
164852 05/21/2007 60.78
165784 05124/2007 18.73
7314-165388 05123/2007 3.20 148.52
131604 06/01/2007 005255 CBC INNOVIS, INC 7119003470 04/30/2007 10.00 10.00
131605 06/01I2007 000157 CENTRAL VALLEY 122682 04/25/2007 142.00 142.00
131606 06/01/2007 006039 CHEVRON &TEXAGO CARD 7898072884705 05/04/2007 358.98 358.98
131607 06/01/2007 003599 COMMERCIAL SANITARY 10506 05/10/2007 117.45
10511 05/15/2007 3z•2z t49.67
131608 06/01/2007 001694 SHAWN COSGROVE 052307 05/23I2007 218.00 218.00
131609 06/01/2007 000192 CROCKER'S LOCKERS(DBA) UNIT E24 05/17I2007 200.00 200.00
131610 06/01/2007 003227 SHANE DAY 050907 OS/09I2007 58.00 58.00
131611 06/01I2007 001854 JIM DECECCO 053007 OS/30I2007 40.00 40.00
131612 06I01/2007 001840 DE�L MARKETING LP XC1 FR5856 05/22I2007 226.26 226.26
131613 06/01/2007 000208 J B DEWAR, INC 930536 04/30/2007 51.25
931986 05/16/2007 49��� 100.96
131614 O6/01I2007 000234 ENTENMANN-ROVIN 0029621-IN 05/11I2007 279.29 279.29
131615 06/01I2007 005531 EXECUTIVE INFORMATION 6134 07/01I2007 10,000.00 10,000.00
131616 06/01/2007 004164 FEDEX 2-045-71989 05/18I2007 26.86 26.86
131617 O6/01/2007 001525 FERGUSON ENTERPRISES, 1306065 05/16/2007 475.90 475.90
131618 O6/01/2007 000262 FRANK'S LOCK& KEY 25336 05/07/2007 71.47
25381 05/21/2007 5�39 76.86
131619 06/01/2007 001718 GOLDSTAR PRODUCTS, INC 0015964-0029641 05/31I2007 794.09 794.09
Page: 2
apCkHist Check History Listing Page: 3
06/1812007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
131620 06/01/2007 001237 HANSON AGGREGATES INC 837872 05/09/2007 538.40 538.40
131621 06/01/2007 004188 EDDIE HARRIS 053007 05/30/2007 60.00 60.00
131622 06/01/2007 005456 JOHNATHAN HURST 053107 05/31/2007 148.43 148.43
131623 06/01/2007 003730 INDUSTRIAL TOOL BOX 29853 05/21/2007 152.90 152.90
131624 06/01I2007 000345 J J'S FOOD COMPANY, INC 158925 OS/24/2007 31.65 31.65
131625 06/01/2007 000348 J W ENTERPRISES 200207 05124/2007 85.00 85.00
131626 O6/01/2007 000413 LAW OFFICES OF JONES& 36841 05IO2/2007 971.25 971.25
131627 06/01/2007 003949 KERN'S PAPER 20974 05/08/2007 399.96
21048 05/17/2007 224.93 624.89
131628 06/01/2007 004845 JOHN LARSON 053007 05/31/2007 60.00 60.00
131629 06/01/2007 000383 LIEBERT, CASSIDY, 74852 03/16/2007 3,000.00 3,000.00
131630 06l01/2007 005511 CHRISTOPHER LINTNER 053007 05/30/2007 16.00 16.00
131631 06/01/2007 001136 DOUG LINTNER 053007 05I30/2007 40.00 40.00
131632 06/01/2007 006160 METAL SPINNING TARGETS 2497 05/02/2007 873.48 873.48
131633 06/01/2007 000419 MIDAS AUTO SERVICE 17804 05/10/2007 36.58 36.58 �
131634 06/01/2007 000429 MINER'S ACE HARDWARE, 204106 05/04I2007 80.78
205621 05116/2007 62.40
205283 05114/2007 48•27
205461 05115/2007 33.29
904203 05I04/2007 29.07
204480 05/OS/2007 zs.$$
204955 05/11/2007 24•77
206266 05121/2007 23.81
205584 05/16/2007 23.47
204390 OS/07/2007 22.56
206461 05/22/2007 20.43
201922 04/18/2007 18.04
Page: 3
apCkHist Check History Listing Page: 4
06/18/2007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor SWtus ClearNoid Date Invoice Inv.Date Amount Paid Check 7otal
204855 05I10/2007 ��•Z3
207385 OS/29/2007 13.60
205096 05/12/2007 �2�9�
205017 05/11/2007 96�
206618 05/23I2007 ��93
207167 05/27/2007 � ��
204857 05/10/2007 7.46
204350 05/07/2007 �•22 497.50
131635 06/01/2007 005869 MURRAY�ASSOC, BOB 2489 05118/2007 11,324.37 11,324.37
131636 06/01/2007 000444 MUSTANG TREE CARE 401 OS/14/2007 552.50 552.50
131637 06/01/2007 004338 NATIVE SONS NURSERY, INC 71899 03I30/2007 112.83 112.83
131638 06/01/2007 002174 NOSSAMAN, GUTHNER. 208350 05/07/2007 4,839.83 4,839.83
131639 06/01/2007 000468 OFFICE DEPOT 386873324001 05/18/2007 154.60
387000186-001 05/18/2007 50.37
387085155-001 05/18/2007 50.02
386054315-001 05/11/2007 43.52
385935163-001 05/11/2007 36.83
386063104-001 05/11/2007 29���
387549716-001 05/18I2007 z4.Z0 388.61
131640 06I01/2007 000481 PACIFIC GAS& ELECTRIC 7046898208 05/25/2007 56.40 56.40
131641 06I01/2007 000490 PERVO PAINT CO 46067 05/21I2007 9,826.59 9,826.59
131642 06/01/2007 000492 PETiY CASH PETTY CASH-PD 05/31/2007 343.77 343.77
131643 06/01I2007 004158 PHOENIX GROUP 42007157 05/18/2007 110.50 110.50 '
131644 06/01/2007 000520 QUINN COMPANY 030015581 05/14I2007 755.58 755.58
131645 06/01/2007 000523 R&T EMBROIDERY, INC 31096 03/13I2007 48.76 48.76
131646 O6I01/2007 000531 RICHETTI COMPLETE WATER 51998 05/01/2007 15.00 15.00
131647 06/01/2007 003649 CHARLES D(DON)RUIZ 053007 05/30/2007 56.00 56.00 '
131648 06/01/2007 002932 RUTAN &TUCKER, LLP 502359 05/14/2007 620.57 620.57
Page:4
apckHist Check History Listing Page: 5 ...
06118/2007 10:28AM CITY OF ARROYO GRANDE
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total '��
131649 06/01/2007 000575 SANTA MARIA TIRE, INC 542428 05/03/2007 465.38 465.38 I
131650 06I01/2007 000578 ANGELITA ANN SARMIENTO 053007 05/30/2007 32.00 32.00
131651 06/01/2007 006080 MARTINA SARMIENTO 053007 05/30/2007 16.00 16.00
131652 06/01/2007 003024 MARK SCHAFFER 053007 05/30/2007 80.00 80.00
131653 06/01/2007 003838 SILVAS OIL COMPANY, INC 803365 05/15/2007 25,896.24 25,896.24
131654 06/01/2007 000731 SLO COUNTY SHERIFF'S 051507 05/15/2007 19,489.50 19,489.50
131655 06/01/2007 006096 SLO COUNTY SHERIFF- APRIL 2007 05/31/2007 62.00 62.00
131656 06/01I2007 004560 TAMMY SMITH 053007 OSI30/2007 64.00 64.00
131657 06/01I2007 000609 BOB SPEAR 053007 OS/30/2007 40.00 40.00
131658 06/01I2007 000613 STATEWIDE SAFEN& 54708 OS/17/2007 473.88
54707 05/17/2007 13�•92
54820 05/23/2007 76.25 682.05 '
131659 06/01/2007 000620 STREATOR PIPE & SUPPLY 1042596 05/22/2007 353.54 353.54
131660 O6/01/2007 006161 MAX TORRES 053007 05I30/2007 19.95 19.95
131661 06/01/2007 004233 TRI COUNTY OFFICE FURN, 27335-2535 04/27/2007 618.81 618.81
131662 O6/01/2007 000666 UNITED RENTALS 65032007 05/17/2007 277.62
65101041-001 05/17/2007 43.30 32p,g2
131663 O6/01/2007 000677 PEGGY VALKO 052207 05/22/2007 196.80 196.80
131664 O6/01/2007 002137 VERIZON WIRELESS 0551751268 05/07/2007 487.36 j
0550882222 05/04/2007 300.44
551861157 05/31I2007 45.61
0551698108 05/23/2007 37.56
0552079733 05/23/2007 32.57 903.54 '
131665 06/01/2007 004166 WELLS FARGO BANK 338087 I
05/18/2007 3,800.00 3,800.00
131666 O6/01/2007 000689 WEST PAYMENT CENTER 813718015 05/20/2007 19.25 1925
Page: 5
apCkHist Check History Listing Paye: s '
0611812007 10:28AM � CITY OF ARROYO GRANDE
Bank code: boa � ,
Check# Date Vendor Status ClearNoid Date Invoice Im.Date Amount Paid Check Total �
131675 O6I04/2007 006163 DESTINATION IMAGINATION. 041107 04/11/2007 500.00 500.00 �
131676 06/05I2007 004967 RYAN BIRD 060507 O6l05/2007 30.00 30.00
131677 06/05/2007 000085 CARL BRANDT 060507 06/05/2007 30.00 30.00
131678 O6/05/2007 004680 ROBERT CHILD 060507 06/05/2007 30.00 30.00
131679 O6/05I2007 004046 MATTHEW DI SALVO 060507 O6/05/2007 30.00 30.00
131680 06/05I2007 006158 PAUL FORDYCE 060507 06/05/2007 10.00 10.00
131681 06/05/2007 001066 SEAN F HAGERTY 060507 06/05/2007 30.00 30.00
131682 06/05/2007 004969 JOHN KING 060507 06/05/2007 30.00 30.00
131683 06/05/2007 005583 GEORGE LEPPER 060507 06/05/2007 30.00 30.00
131684 O6/05/2007 003163 KEVIN J MC LEAN 060507 06/05/2007 30.00 30.00
131685 06/05/2007 004899 MATTHEW MIHLHAUSER 060507 06/05/2007 30.00 30.00
131686 06/05/2007 000445 DAVID NACCARATI 060507 06/05/2007 30.00 30.00
131687 06/05I2007 005932 MARK NIE�SEIV 060507 06/05/2007 20.00 20.00
131688 06/05/2007 000474 RANDY L OUIMETTE 060507 06/05/2007 30.00 30.00
131689 O6/05I2007 000481 PACIFIC GAS&ELECTRIC 5/21-194097 05/21/2007 15,318.76 15,318.76
131690 06/05I2007 001073 MATTHEW J PA�M 060507 O6/05/2007 30.00 30.00
131691 06/05I2007 003265 PLATINUM PLUS FOR 5/20-6263 05/20/2007 1,513.02
5/20-6305 05/20/2007 1,256.06
5/20-4383 05/20/2007 469.65
5/20-6313 05/20/2007 342.05
5/20-7615 05/20/2007 150.00
5/20-6289 05/20/2007 130.08 �
5/20-9686 05/20/2007 41.34
5/20-4015 05/20/2007 20.62 �
5/20-6362 05/20/2007 �z��� 3,934.82 �
131692 O6/05I2007 002246 JEROME H SCHULTZ 060507 06/05/2007 20.00 20.00
Page: 6
apCkHist Check History Listing Page: 7
O6/18/2007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check ToWI
131693 O6/05/2007 005582 JOEL SHENNUM 060507 O6/OS/2007 30.00 30.00
131694 O6/05/2007 000594 JEFF D SILVA 060507 O6/05/2007 30.00 30.00
131695 06/05/2007 000595 JOE A SILVA, SR 060507 06I05/2007 30.00 30.00
� 131696 06/05/2007 000618 DANIEI T STOCKS 060507 06/05/2007 30.00 30.00
131697 06/05/2007 004045 STEVE TALLANT 060507 06/05/2007 30.00 30.00
131698 06l05/2007 Q05329 JASON VASQUEZ 060507 06/05/2007 15.00 15.00
131699 06/05/2007 004548 CARMEL&NACCASHA, LLP 10858/10859 06/04/2007 16,208.95 16,208.95
131700 06/O6/2007 006168 TRICIA ALFARO Ref000077368 06/01/2007 29.71 29.71
131701 06/O6/2007 006164 SHELLEY HARPER Ref000077364 06/01/2007 36.22 3622
131702 06/O6/2007 006167 APRIL MACLEAN Ref000077367 06/01/2007 22.64 22.64
131703 06/O6/2007 006169 KENNETH OWEN Ref000077369 06/01/2007 43.74 43.74
131704 06/06/2007006165TIMOTHYSARGENT Ref000071365 06/01/2007 119.85 119.85
131705 06/06/2007 006170 DANIEL SERRATO Ref000077370 06/01/2007 1.81 1.81
131706 06/06/2007 006166 JENNIFER THOMPSON Ref000077366 06/01/2007 123.08 123.08
131707 O6/08/2007 000822 US POSTMASTER 060307 06/03/2007 1,435.82 1,435.82
131709 06/08/2007 000010 AFSS 060107 06/01/2007 50.00 50.00
131710 O6/08/2007 002354 MARGARET APODACA 060407 06/04/2007 30.00 30.00
131711 O6/08/2007 005615 AT&T/MCI T6548058 05/08/2007 30.92 30.92
131712 O6/08/2007 006178 CHRIE BARNES 060407 06/04/2007 30.00 30.00
131713 06/08/2007 000078 BLUEPRINT EXPRESS(DBA) 30084 05/01/2007 5.39 5.39
131714 06/OS/2007 003734 ADRIAN BORJA 060407 06/04/2007 415.00 415.00
131715 06/08/2007 000090 BRISCO MILL& LUMBER 133386 05/31/2007 108.03
133194 05/11/2007 13.01
Page: 7
apCkHist Check History Listing Page: 8
06I7812007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status CleadVoid Date Invoice Inv.Date Amount Paid Check ToWI �
-
; 133443 06/05I2007 9�6� 130.71
131716 O6/08/2007 001577 BURDINE PRINTING(DBA) 6177 05/28/2007 718.64 718.64
131717 O6/OS/2007 000095 BURKE AND PACE OF AG, 2344155 05/03/2007 224.13 224.13
131718 06/08/2007 006172 CALIFORNIA CENTRAL 060407 06/04/2007 135.25 135.25
131719 06/08/2007 000107 CALIFORNIA FIRE CHIEFS 060107 06/O6/2007 150.00 150.00
131720 06/08/2007 000603 CARQUEST AUTO PARTS 168051 O6/04/2007 81.43
163524 05/15/2007 28.48
7314-166622 05/29/2007 9.�3 118.94
131721 06/08/2007 001314 CDF/STATE FIRE TRAtNING 053107 05/31/2007 30.00 30.00
131722 06/08/2007 003168 CELLULAR ONE 01459 05/31/2007 154.36 154.36
131723 06/08/2007 006174 CENTURY 21 HOMETOWN 060407 06/04/2007 30.00 30.00
131724 06/OS/2007 000168 CITY NATIONAL BANK 050107 05/01/2007 19,283.12 19,283.12
131725 06/08/2007 004169 COAST ELECTRONICS 13675 06/03/2007 3,196.94
10128590 03/13I2007 2,z45.82 5,442.76
131726 06/08/2007 000174 COASTLINE 4911275 05/18/2007 309.51 309.51
131727 06/OS/2007 000178 COLD CANYON LANDFILL, 260756 05131/2007 53.00
260501 05137/2007 29.00 82.00
131728 06/08/2007 004952 COLLINGS&ASSOCIATES 12327 06/04/2007 300.00 300.00
131729 06/OS/2007 005997 COOK PAGING INC 6732345 O6/01/2007 71.60 71.60
131730 06/08/2007 000196 CUESTA EQUIPMENT CO INC 335394 05/29/2007 52.54 52.54
131731 06/08/2007 001854 JIM DECECCO 060507 06/05/2007 20.00 20.00
131732 06/08/2007 000208 J B DEWAR, INC 933424 05/31/2007 266.90 �
933427 05131/2007 114.06
159745 05/25/2007 25.74 406.70
131733 O6/08/2007 004610 ECMS INC 104346-00 05/11/2007 325.47 325.47
Page: S
I
apCkHist Check History Listing Page: 9 �
06H812007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa '�
Check# Date Vendor SWtus ClearNoid Date Invoice Inv. Date Amount Paid Check ToWI
131734 O6I08/2007 001525 FERGUSON ENTERPRISES, 1312152 05/25/2007 37.12 37.12
131735 06/08/2007 003094 WONNE FISHER 060507 06/05/2007 101.18 101.18 '
131736 06/08/2007 000262 FRANK'S LOCK& KEY 25335 05/07/2007 85.00 85.00
131737 06/OSI2007 006177 GOSPEL LIGHTHOUSE 060407 O6/04/2007 30.00 30.00
131738 06/0812007 000288 CITY OF GROVER BEACH 053107 05/31/2007 18421 184.21
131739 O6/OS/2007 006185 VERA HAGLER 060407 O6I04/2007 30.00 30.00
131740 06/08/2007 000943 NANCY HAGLUND 052607 05126/2007 66.90 66.90
131741 06/08/2007 006173 CAROL HANCOCK 060407 06/04/2007 70.00 70.00
131742 06/0812007 004188 EDDIE HARRIS 060507 06/OS/2007 120.00 120.00
131743 O6/08/2007 006179 COURTNEY HERNANDEZ 060407 O6/04/2007 30.00 30.00
131744 O6/08/2007 000307 BOB HICKS TURF 25449 05/21/2007 151.73 ,
25443 05/18/2007 49.60 201.33
131745 O6I08/2007 006183 KATHY HOLMES 060407 06/04/2007 30.00 30.00
131746 06/08/2007 006060 MICHAEL HUBERT 060707 06/07/2007 1723 17.23
131747 06/08/2007 002820 INDOFF, INC 968611 05/10/2007 628.23
971655 05/15/2007 65•9� 694.14
131748 O6/08I2007 000345 J J'S FOOD COMPANY, INC 157985 06/04/2007 79.90 79.90
131749 06/08I2007 004829 DR. MICHAEL E. JACOBS 051707 05/17/2007 420.00 420.00
131750 06/08/2007 005201 JAS PACIFIC INC BI 9368 O6/06/2007 6,168.00 6,168.00 �I
131751 06/08/2007 006115 JPG CONSTRUCTION INC PW 2006-05 06/06/2007 42,671.50 42,671.50
131752 06/OS/2007 005833 KERN TURF SUPPLY INC 248873 05/23/2007 56.98 56•9$
131753 06/08/2007 001136 DOUG LINTNER 060507 06/05/2007 60.00 60.00
I
131754 06/08/2007 006184 PATRICIA MCMAHON 060407 06/04/2007 30.00 30.00
Page: 9
apCkHist Check History Listing Page: 10
O6/1812007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
131755 06/08/2007 000419 MIDAS AUTO SERVICE 0017913 05/21/2007 95.80 95.80
131756 O6IOSI2007 000426 MIER BROS LANDSCAPE 1281Q3 05/02I2007 142.23
128041 05/01/2007 127.15
128649 05/15/2007 102.36 �
128155 05/03/2007 �8•66 450.40
131757 06/OS/2007 004899 MATTHEW MIHLHAUSER 060707 06/07/2007 790.55 790.55
131758 06/08I2007 000429 MINER'S ACE HARDWARE, 207736 05/31/2007 29.06
207614 OS/31/2007 2��9�
207442 05/30/2007 16.14 �
207479 05I30/2007 13_96 I
207012 05/25/2007 11.82 1
208139 06/04/2007 9.59 i
206604 05/23/2007 7.73 '
206913 05/25/2007 4•98
207905 06/02/2007 4•84 119.09
131759 O6/08/2007 006180 WARREN NESS 060407 O6/04I2007 30.00 30.00
131760 06/08/2007 000464 NEWMAN TRAFFIC SIGNS, 0176613 05/21I2007 3,025.80 3,025.80
131761 06/08/2007 000468 OFFICE DEPOT 387262151-001 05/18/2007 275.65
388165240-001 05/25/2007 105.90
388376281-001 06/O6/2007 58.36
386054315-002 05/18/2007 56.23
387881401-001 OS/25/2007 56.13
387886551-001 05/25/2007 �1�85 564.12
131762 06I08/2007 005611 PAM PEACHEY 060407 06/04/2007 60.00 60.00
131763 O6/08/2007 000492 PETTY CASH PETTY CASH 06/07/2007 247.16 247.16
131764 06I08/2007 000498 PITNEY BOWES, INC 5500299881 05/21/2007 38.75 38.75
131765 06/08/2007 000520 QUINN COMPANY 030146047 05/29/2007 380.14 380.14
131766 06/OSI2007 000523 R&T EMBROIDERY, INC 30437 02/07/2007 88.64 88.64
131767 06/OS/2007 000531 RICHETTI COMPLETE WATER 52909 06/01/2007 15.23 15.23
Page: 10
, apCkHist Check History Listing Page: 11
06/18/2007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check ToWI
131768 06/08/2007 006175 MALI RODRIGUEZ 060407 O6/04I2007 30.00 30.00
131769 06/OS/2007 003649 CHARLES D(DON) RUIZ 060507 06/05/2007 64.00 64.00 I
131770 06/08/2007 000538 S& L SAFETY PRODUCTS 248580 05/29/2007 150.04 150.04 �
131771 06/OS/2007 006176 SYLVIA SALINAS 060407 O6/04I2007 95.00 95.00
131772 06/08/2007 000803 SAN LUIS MAILING SERVICE 31822 06I01/2007 1,651.02 1,651.02
131773 O6/OS/2007 000575 SANTA MARIA TIRE, INC 542704 05/21/2007 798.10 798.10 i
131774 06/OSI2007 000578 ANGELITA ANN SARMIENTO 060507 O6/05I2007 24.00 24.00
131775 06/08I2007 006080 MARTINA SARMIENTO 060507 O6/05I2007 16.00 16.00 �
131776 06/08/2007 004324 THE SEIMPAINTER 0050890 05/18/2007 85.00 85.00 I
131777 O6/08/2007 006181 SHELBY SILVA 060407 O6/04/2007 30.00 30.00 '
131778 06/08/2007 000596 SMITH & LOVELESS, WC 50050 05/25/2007 155.46 155.46 �
i
131779 06I08/2007 004860 TAMMY SMITH 060507 06/05/2007 48.00 48.00 j
131780 O6I08/2007 000609 BOB SPEAR 060507 06/05/2007 40.00 40.00
131781 06/08/2007 002499 MICHELE STEARNS 052507 06/OS/2007 78.83 78.83 '
131782 O6/OS/2007 002370 TITAN INDUSTRIAL 1019656 05/29/2007 154.46 154.46
131783 O6/08/2007 005317 TRACE ANALYTICS, INC C07-3228 05/24/2007 136.50 136.50 ,
131784 06/08/2007 000669 UNION ASPHALT, INC 276628 05/23/2007 396.29 396.29 �
131785 06/08/2007 002137 VERIZON WIRELESS 0556687127 05/22/2007 103.51
0550934680 05/04/2007 64.51 168.02
131786 06/08/2007 006182 MICHAEL WEST 060407 06I04I2007 30.00 30.00
131787 O6I08/2007 006186 SHANNON WOO 060407 06/04I2007 30.00 30.00
131788 06/11I2007 006187 GAY MELODY SULLIVAN 061107 06/11/2007 200.00 200.00
131803 06/15/2007 000747 A6 VILLAGE IMPROVEMENT 060607 06/06/2007 75.00 75.00
�
Page: 71
i
i
apCkHist Check History Listing Page: 12
06/18/2007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check ToWI
131804 06/15/2007 004815 AIRGAS WEST INC 103194158 05/31/2007 2725 27.25
131805 O6/15/2007 006130 ALLIANCE READY MIX, INC 2517 05/30/2007 551.14 551.14
131806 O6/15/2007 005180 APEX OUTDOOR POW ER 28140 05/29/2007 40.19
28095 05/01/2007 34.43
28107 05/17I2007 32.33
26096 05I04/2007 27•91
28106 05117/2007 26.02
28125 05/23/2007 13.95 �
28116 05/21/2007 9��5 184.58
131807 06/15/2007 003745 ARROWHEAD SCIENT�FIC, 28082 05/24/2007 60.55 60.55
131808 06/15I2007 000043 ARROYO GRANDE GLASS& 97 04/12/2007 1,305.23 1,30523
131809 06/15/2007 005615 AT&T/MCI T6557715 06/01/2007 1,661.73
T6557713 06/01/2007 1,032.92
T6496497 05/21/2007 287.67
T6557725 06/01/2007 90.48
T6531393 05/28/2007 87•88
T6548056 05/28/2007 31.07
T6557706 O6/01/2007 30.29
T6557703 O6/01/2007 21•3�
T6557708 06/01/2007 19�9�
T6557707 05/11/2007 14.99
T6557702 OS/11/2007 -0.01 3,27g,2g
131810 06/15/2007 000053 B&B STEEL& SUPPLY, INC 275103 06/05/2007 644.88 644.88
131811 06/15I2007 000065 BRENDA BARROW 060607 06/O6I2007 168.56 168.56
13t812 06H5I2007 001944 BASIC CHEMICAL 15312695 05I21I2007 600.76 I
15315680 05/29/2007 436.25 1,037.01
131813 O6/15/2007 006191 HAL 8�RENEE BELCH 6/13/07 06I13I2007 275.00 275.00
131814 06/15/2007 002119 BERNARD'S H D SPECIALTY 060807 06/08/2007 457.94
060607 06/06/2007 65.00 522.94
Page: 12
apCkHist Check History Listing Page: 13
O6N8/2007 10:28AM CITY OF ARROYO GRANDE
Bankcade: boa
Check# Date Vendor SWtus ClearNoid Date Invoice Inv.Date Amount Paid Check Total
I
I131815 06115/2007 005843 CALIFORNIA 5667444 05/26/2007 63.58
5681154 06/02/2007 24.Q5 87.63
I, 131816 06I15I2007 003608 CARD INTEGRATORS CORP 0039927 05/25/2007 1,490.00 1,490.00
II 131817 O6I15I2007 000603 CARQUEST AUTO PARTS 7314-165125 05/22/2007 192.87 �
168619 06/06/2007 52.56
7314-165072 OS/22/2007 37.39
169180 06/07/2007 23.64
7314-168053 06/04/2007 �1•5� I
7314-166733 05129/2007 6.62 324.65
131818 06/15/2007 005255 CBC INNOVIS, INC 7154027063 05/31/2007 10.00 10.00
131819 06/15l2007 000157 CENTRAL VALLEY 1228442 04/30/2007 60.00 60.00 �
131520 O6/15/2007 006040 CERTIFION CORP 8822 05/31/2007 84.95 84.95 i
131821 06/15/2007 001990 CHARTER 060207 06/02/2007 194.95 194.95
131822 06/15/2007 006039 CHEVRON &TEXACO CARD 7898072884706 O6/01/2007 373.06 373.06 .
131823 06/15/2007 002407 CINGULAR WIRELESS 123079092 05/26/2007 43.87 43.87
131824 06/15/2007 003599 COMMERCIAL SANITARY 20107 O6/06/2007 639.93 639.93
131825 06/15I2007 002868 MICHELLE COTA 061407 06/14/2007 284.40 284.40
131826 06115/2007 000195 CRYSTAL SPRINGS WATER 6/5-017922 06/05/2007 46.00
6/5-018068 06/05/2007 37.25 83.25
131827 06115/2007 000196 CUESTA EQUIPMENT CO INC 335192 05/22I2007 106.65 106.65
131828 06I15I2007 000815 CUSTOM DESIGN 1707 06/O6/2007 7,731.25 7,731.25 �
�
131829 06/15/2007 005671 DEATHRIAGE & CO. 6384 05125/2007 369.35
6437 O6/04/2007 99.00 468.35
131830 06/15/2007 005091 JOHN DEERE LANDSCAPES 12159281 05/25/2007 81.83 81.83
13t831 06/15/2007 005343 FRANK DIAZ CONSULTING 1031 05122/2007 630.00 630.00 i
131832 O6/15/2007 000210 DIESELRO, INC 22051 06/07/2007 559.25
Page: 13
�
� apCkHist Check History Listing Page: 14
O6/18/2007 10:28AM CITY OF ARROYO GRANDE
Bankcode: boa
Check# Date Vendor SWtus ClearNoid Date Invoice Inv.Date Amount Paid Check Total
21936 05/23/2007 215.52 774.77
131833 06/15/2007 003057 DYNAMIC IMAGING 0016699-IN 06113/2007 1,970.27 1,970.21
131834 06/15/2007 003442 EASYLINK SERVICES CORP 07654080706 06/02/2007 20.00 20.00
131835 06/15I2007 000240 FARM SUPPLY CO 336910 05/09/2007 129.58 129.58
131836 06I15I2007 005990 FIRMA CONSULTANTS INC 2669 04/16/2007 8,500.00 8,500.00
131837 06115/2007 000262 FRANK'S LOCK& KEY 25380 05/21/2007 268.30 268.30 �
131838 06/15/2007 000605 THE GAS COMPANY 6/1-140 06/01/2007 222.82 i
6/5-200 E O6/OS/2007 61.56
6/1-211 06/01/2007 53.36
6/5-208 06/05/2007 22.9� '
6/5-214 06I05/2007 20•48 381.19 .
131839 O6/15/2007 006189 GCCCA 061307 06/13/2007 30.00 30.00 i
131840 O6/15/2007 006192 CITY OF GOLETA 061507 06/15/2007 360.00 360.00
131841 O6/15/2007 004188 EDDIE HARRIS 061107 O6/11/2007 60.00 60.00
131842 06/15/2007 000307 BOB HICKS TURF 25502 O6/06/2007 312.73 312.73
131843 O6/15/2007 000290 HPC/EAGLE ENERGY INC 111549 06/04/2007 143.37 143.37
131844 06/15/2007 000330 INFORMATION TECH DEPT 4872 04I30/2007 30224 302.24
131845 06/15/2007 004829 DR. MICHAEL E. JACOBS 060607 06I06I2007 485.00 485.00
131846 06/15/2007 000365 LINDA KEY 060607 06/06I2007 29.28 2928
131847 06/15/2007 002653 LAW ENFORCEMENT LEGAL 061407 06/14/2007 72.50 72.50 i
131848 06115/2007 005511 CHRISTOPHER LINTNER 061107 O6/11/2007 24.00 24.00
131849 06115/2007 001136 DOUG LINTNER 061107 06/11/2007 40.00 40.00
131850 O6115/2007 006087 M& S AUTOMOTIVE 9699 06/06/2007 551.04 �
9685 05/31/2007 40.00 591.04
131851 06/15/2007 000419 MIDAS AUTO SERVICE 17947 OS/24/2007 54.12 54.12
Page: 14
apCkHist Check History Listing Page: 15
O6/18/2007 10:28AM CITY OF ARROYO GRANDE
Bank code: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
131852 06/15/2007 000429 MINER'S ACE HARDWARE, 209518 O6/13/2007 34.44
209319 06/12/2007 �$•31
908880 06/07/2007 17.23
209160 06/11/2007 927 I
208722 06/07/2007 5.38 84.63
131853 06115/2007 000438 F MORTON PITT COMPANY 0009595-IN 03/23I2007 25.74
0009716-IN 05/23/2007 18.16
0009604-IN 03/21/2007 17.16 61.06
131854 06/15I2007 000441 MULLAHEY FORD FOCS178565 05/24/2007 35.06 i
FOCS178095 05/08/2007 34.91
FOCS177931 05/02/2007 32.32 �
FOCSt78537 05123/2007 32.32 I
FOCS178569 05/29/2007 32.26 166.87 ,
131855 06/15/2007 000880 NEUTRON INDUSTRIES, INC 93424974 06/05/2007 121.48 121.48
131856 06/15/2007 002849 NEXTEL COMMUNICATIONS 933066312-065 05/29/2007 298.43 298.43 ,
131857 06/15/2007 006190 NORTHERN TOOL& 16078949 05/14/2007 250.14 250.14 !
131858 06/15/2007 000468 OFFICE DEPOT 388441274-001 O6/01/2007 67.47
388990935-001 06/01/2007 58.17
388507916-001 06/01/2007 26.83
388493856-001 06/01/2007 21.32
388889737 06/01/2007 5.81 179.60
131859 06115/2007 0018860FFICEMAX-HSBC 01752J1061 04/16/2007 16.15 16.15
131860 O6/15/2007 000472 ORCHARD SUPPLY 00030931 05/11/2007 42.30 42.30
131861 O6115/2007 000481 PACIFIC GAS 8 ELECTRIC 5/22-853299 05/22/2007 25,996.55 i
6/2-853299 06/02/2007 2��20 26,017.75 I
131862 06/15/2007 000490 PERVO PAINT CO 46287 06/01/2007 1,406.14 1,406.14 �
131863 O6/15/2007 002363 PRIMARY CARE DOG&CAT 50523 04/19/2007 112.74 112.74 I
131864 06/15/2007 003418 KENNETH REED 061407 06/14/2007 373.78 373.78 I
I
Page: 15
apCkHist Check History Listing Page: 16
O6H8/2007 10:28AM CITY OF ARROYO GRANDE
Bankcode: boa
Check# Date Vendor Status ClearNoid Date Invoice Inv. Date Amount Paid Check Total
131865 06/15/2007 003031 ROBERTSON SUPPLY 6713 05/31/2007 189.64 189.64
131866 06/15/2007 003649 CHARLES D(DON) RUIZ 061107 06/11I2007 76.00 76.00
131867 O6/15/2007 000535 S& L SAFETY PRODUCTS 249633 06l01/2007 258.28 258.28
131868 06/15I2007 000539 SAFETY-KLEEN SYSTEMS, 34114253 OS/23/2007 170.54 170.54
131869 06/15/2007 000575 SANTA MARIA TIRE, INC 542963 O6/06/2007 231.72 231.72
131870 06/15/2007 000579 JOYCE SARUWATARI 060607 06I06/2007 43.04 43.04 �
131871 06/15/2007 003024 MARK SCHAFFER 061107 O6/11/2007 40.00 40.00
131872 06/15/2007 001876 KAREN SISKO 060707 O6/07/2007 53.86 53.86
131873 06/15/2007 000564 SLO COUNTY NEWSPAPERS 6570074 04/23I2007 175.78
6562814 04/06/2007 170.17�
6568934 04I20/2007 164.56
6566459 04113/2007 121.55
6568568 04118/2007 ����81 �
6568573 04/18/2007 112.20
6575558 05/02/2007 95.37
6560836 04/04/2007 93.50
6560697 04/04I2007 $2•2$ 1,133.22
131874 06/15/2007 006096 SLO COUNTY SHERIFF- 061407 06/14I2007 62.00 62.00
131875 06/15/2007 004860 TAMMY SMITH 061107 O6/11/2007 40.00 40.00
131876 06/15/2007 000602 SOUTH SLO COUNTY SANIT 53107 05/31/2007 66,369.17 66,369.17
131877 06/15/2007 004393 SP MAINTENANCE 18158 04/01/2007 6,994.40
18913 O6/01/2007 6,994.40
18598 OS/30/2007 85.00 14,073.80
131878 O6/15I2007 000540 ST PATRICK'S SCHOOL 060107 O6/01/2007 337.50 337.50
131579 O6/15I2007 000613 STATEWIDE SAFETY& 55065 O6/06/2007 252.04 252.04
131880 06/15I2007 000616 STERLING 22743 04/07/2007 195.00
22557 05/09/2007 2�•34 216.34
I
Page: 16 i
�
; apCkHist Check History Listing Page: 1�
06118/2007 10:28AM CITY OF ARROYO GRANDE
Bankcode: boa
Check# Date Vendor SWtus ClearNoid Date Invoice Inv.Date Amount Paid Check ToWI
131881 06/15I2007 000620 STREATOR PIPE & SUPPLY 1042596 05/23/2007 523.87
1044482 05I30/2007 10.39
1042596 05/24/2007 9�56 543.82
131852 06115/2007 000622 SUN BADGE CO 285475 05/03/2007 265.91 265.91 I
131853 06/15/2007 000624 SUPERIOR QUALITY 34433 05/21/2007 27.96 27.96
131884 06/15/2007 000637 TEXAS REFINERY CORP 790251 O6I04/2007 640.82 640.82
131885 06/15/2007 002370 TITAN INDUSTRIAL 1019868 O6/05/2007 221.05
1020215 OS/25/2007 150.85
1019862 O6/OS/2007 63.67 435.57 I
131886 06/15I2007 000666 UNITED RENTALS 65276441-00 05/23/2007 8.25 8.25 I
131887 06/15I2007 000673 US POSTAL SERVICE 061407 O6114/2007 3,000.00 3,000.00
131888 06/15/2007 000678 VALLEY AUTO SERVICE 015914 05/30/2007 15.00 15.00
131889 06/15/2007 004736 VANGUARD VAULTS 15847 03/31/2007 231.00 231.00 �
131890 06/15I2007 005329 JASON VASQUEZ 061107 O6/11/2007 50.00 50.00 �
I
131891 06/15/2007 002137 VERIZON WIRELESS 0559242980 06/04/2007 684.25 I
0556507450 06/17/2007 103.24
000396229001 05I20/2007 8�•29 868.78 i
131892 06115/2007 000688 WEST COVINA NURSERIES 21126 05/15/2007 241.31 I
21090 OS/16I2007 71.59 '
21134 05/16/2007 54.70 367.60
131893 06/15/2007 000704 WITMER-TYSON IMPORTS T5934 O6/05/2007 350.00 350.00
boa Total: 396,066.27
283 checks in this report Total Checks: 396,066.27
I
Page: 17 �
i
i
�
ATTACHMENT 2
,
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
5118/07 - 5l31107
06108107
FUND 010 412,334.11 5101 Salaries Full time 203,166.41
FUND 220 18,850.33 5102 Salaries Part-Time- PPT 19,528.12
FUND 284 700.27 5103 Salaries Part-Time -TPT 10,422.09
FUND 285 700.33 5105 Salaries OverTime 28,126.05
FUND 612 6,593.56 5107 Salaries Standby 389.29
FUND 640 19,077.77 5108 Holiday Pay 23,735.32
458,256.37 5109 Sick Pay 3,363.78
5110 AnnualLeave Buyback
5111 Vacation Buyback
5112 Sick Leave Buyback
5113 Vacation Pay 8,293.70
5114 Comp Pay 5,552.57
5115 Annual Leave Pay 2,866.29
5121 PERS Retirement 76,357.59
5122 Social Security 22,009.85
5123 PARS Retirement 371.67
5126 State Disability Ins. 673.28
5127 Deferred Compensation 725.00
5131 Health Insurance 44,726.17
5132 Dentallnsurance 4,893.42
5133 Vision Insurance 1,150.39
5134 Life Insurance 599.34
5135 Long Term Disability 56.04
5143 Uniform Allowance
5144 Car Allowance 975.00
5146 Council Expense
5147 Employee Assistance
5148 Boot Allowance
5149 Motor Pay 75.00
5150 Bi-Lingual Pay 200.00
458,256.37
8.b.
� pRROy�
° c�P
, INCORPORATED 92
ti
� - - o
m
* ���� ,�. ,a„ . MEMORANDUM
C4��FORN�P .
TO: CITY COUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES���
BY: FRANCES R. HEAD, ACCOUNTING SUPERVISOR
SUBJECT: STATEMENT OF INVESTMENT DEPOSITS
DATE: JUNE 26, 2007
RECOMMENDATION:
Staff recommends that the Council receive and file the attached report listing the current
investment deposits of the City of Arroyo Grande, as of May 31, 2007, as required by
Government Code Section 53646 (b).
DISCUSSION:
This report represents the City's investments as of May 31, 2007. It includes all
investments managed by the City, the investment institution, investment type, book value,
maturity date, and rate of interest. As of May 31, 2007, the investment portfolio was in
compliance with all State laws and the City's investment policy.
A�TERNATIVES:
The following alternatives are provided for the Council's consideration:
• Approve staff's recommendation;
• Do not approve staff's recommendation;
• Provide direction to staff.
Attachment: Portfolio Summary
I
CITY OF Ciry of Arroyo Grande
214 E.Branch St.
� � • Arroyo Grande,CA 93430
Phone: (805)473-5400
CITY OF ARROYO GRANDE
Y;� C A L I F O R N I A/. � Portfolio Management
������ Portfolio Summary
May 31, 2007
Interest
Investments Book Value Interest Rate Rate PY Date of Purchase Term Maturit Date °/a of Portfolio
Loca/AgencylnvestmentFunds $ 15,604,401.42 5.25% 4.56% 91.85%
Certicates of Deposit-Banks
Redding Bank of Commerce 99,000.00 4.60% April 8,2007 14 Mos. June 8,2008 0.58%
Granite Community Bank Matured April 23,2007
Golden Security Bank 90,000.00 5.62% June 20,2006 360 June 20,2007 0.53%
State Bank of India 200,000.00 5.64% December 8,2006 213 July 8,2007 1.18%
Mission NB 100,000.00 5.75% July 10,2006 365 July 10,2007 0.59%
First Credit Bank 99,000.00 5.70% July 26,2006 365 July 25,2007 0.58%
Redding Bank of Commerce 500,000.00 5.48% February 18,2007 9 Mos. November 17,2007 2.94%
First Standard Bank 99,000.00 5.46% December 2,2006 365 December 2,2007 0.58%
Bank of Santa Clarita 99,000.00 5.50% March 10,2007 365 March 10,2008 0.58%
Metro United Bank 99,000.00 5.85% September 12, 2006 730 September 12,2008 0.58%
Total Certificates of Deposit $ 1,385,000.00 8.15%
Totallnvestments $ 16,989,401.42 100.00%
8.c.
MINUTES
REGULAR MEETING OF THE
CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, MAY 22, 2007
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor/Chair Ferrara called the Regular City Council/Redevelopment Agency meeting to order at
7:04 p.m.
2. ROLL CALL
CC/RDA: Council/Board Members Joe Costello, Chuck Fellows, Mayor Pro TemNice
Chair Ed Arnoid and Mayor/Chair Tony Ferrara were present. Council/Board
Member Jim Guthrie was absent.
City Staff Present: City Manager Steven Adams, City Attorney Tim Carmel, Director of
Administrative Services/City Clerk Kelly Wetmore, Director of Financial
Services Angela Kraetsch, Director of Public Works Don Spagnolo, Director
of Community Development Rob Strong, Associate Planner Teresa McClish,
Assistant Planner Ryan Foster, and Assistant Planner Jim Bergman.
3. FLAG SALUTE
Members of County Line 4-H Club led the Flag Salute.
4. INVOCATION
Retired Pastor Paul Jones delivered the invocation.
5. SPECIAL PRESENTATIONS
5.a. Mayor's Commendation Honoring Bob Behme Upon His Retirement and Recognizing
His Service to the Community.
Mayor Ferrara presented a Mayor's Commendation to Bob Behme honoring him upon his
retirement and recognizing his service to the community.
5.b. Honorary Proclamation Proclaiming June 5, 2007 as "Hunger Awareness Day".
Mayor Ferrara proclaimed June 5, 2007 as "Hunger Awareness Day" and requested that staff
forv✓ard the Proclamation to the San Luis Obispo County Foodbank.
5.c. Honorary Proclamation Proclaiming May 20-26, 2007 as "National Public Works
Week".
Mayor Ferrara presented an Honorary Proclamation proclaiming May 20-26, 2007 as "National
Public Works Week". Director of Public Works Spagnolo accepted the Proclamation and issued an
invitation for a tour of the Corporation Yard on Thursday from 3-4:00 pm and then to the Farmer's
Market in San Luis Obispo Thursday evening where some of the City's public works equipment
woufd be displayed.
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council/Board Member Costello moved, Mayor Pro TemNice Chair Arnold seconded, and the
motion passed unanimousiy that all ordinances moved for introduction or adoption at the meeting
shali be read in title only and all further reading be waived.
Minutes: City CounciURedevelopment Agency Page 2
Tuesday, May 22, 2007
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
None.
8. CONSENT AGENDA
Mayor Ferrara invited members of the public who wished to comment on any Consent Agenda Item
to do so at this time. No public comments were received.
Action: Council Member Fellows moved to approve Consent Agenda Items 8.a. through 8.h., with
the recommended courses of action. Council Member Costeilo seconded, and the motion passed
on the following roll cail vote:
AYES: Fellows, Costello, Arnold, Ferrara
NOES: None
ABSENT: Guthrie
8.a. Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period May 1, 2007 through May
15, 2007.
8.b. Consideration of Statement of Investment Deposits.
Action: Received and filed the report of current investment deposits as of April 30, 2007.
8.c. Consideration of Fiscal Year 2007-08 Appropriation Limit.
Action: Adopted Resolution No. 4012 as follows: "A Reso/ution of the City Council of the
City of Arroyo Grande Adopting a Tax Proceeds Expenditure Appropriation Limif for
Fiscal Year 2007-08".
8.d. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special (Closed Session) City Council meeting of April
24, 2007 and the Regular City Council/Redevelopment Agency/Public Financing Authority
meeting of April 24, 2007, as submitted.
8.e. Consideration of Revisions to Telephone Usage Policy.
Action: Approved the Telephone Usage Policy.
8.f. Consideration of Agreement with BFGC Architecture for Preparation of a Police
Station Expansion Needs Assessment and Feasibility Study.
Action: Approved and authorized the Mayor to execute an Agreement with bfgc architecture
for preparation of a Police Station Expansion Needs Assessment and Feasibility Study.
8.g. Consideration to Approve Final Parcel Map AG 04-0123 Subdividing One (1) .55 Acre
Residential Parcel into Three (3) Residential Parcels Located at 754 Pine Street.
Action: Approved Final Parcel Map AG 04-0123, subdividing one (1) .55-acre parcei into
three (3) parcels.
8.h Consideration of Adoption of Ordinance to Comply with SB53.
Action: Adopted Ordinance No. 589 as follows: "An Ordinance of the City Council of the
City of Arroyo Grande to Comply with Requirements of Senate Bill 53, Chapter 591 of
Statutes of 2006, as Codified in California Health and Safety Code Section 33342.7, by
Describing that the Arroyo Grande Redevelopment Agency does not have authority to
Acquire Rea/ Property by Eminent Domain and therefore has no Program to Acquire
Real Property by Eminent Domain".
9. PUBLIC HEARINGS
9.a. Consideration of Appeal of Planning Commission's Approval of Viewshed Review 06-
006; 190 Fairview Drive.
Minutes: City Council/Redevelopment Agency Page 3
Tuesday, May 22, 2007
Assistant Planner Foster presented the staff report and recommended the Council adopt a
Resolution denying the appeal and approving Viewshed Review Case No. 06-006 to allow
expansion of the ground floor and addition of a second story to an existing single-family residence.
Mayor Ferrara opened the public hearing.
Jude Eqan, attorney representing the appeliants (Tennant), referred to correspondence dated May
17, 2007 submitted to the Council (on file in the Administrative Services Department) which
opposed the project as proposed due to inconsistency with the intent of Section 16.16.110 of the
Development Code concerning viewshed review; and that the proposed project is not consistent
with the established scale and character of the neighborhood and wili unreasonably and
unnecessarily interfere with the appellants' scenic views.
Jeff Emrick, architect representing the appellants, displayed a series of elevation drawings, which
he said demonstrated the impact on the Tennants' views by the proposed two-story addition.
Rolanda Tennant, Brighton, submitted a letter (on file in the Administrative Services Department),
opposing the proposed project and requesting the Council uphold the appeal.
Steve Babcock, representing the project applicants (Atkisson), spoke in opposition to the appeal.
He provided a brief history of the development review process for the proposed project and efforts
to modify the project in an effort to preserve more of the view from 1239 Brighton.
Mike Atkisson, project applicant, spoke in opposition to the appeal and gave an overview of the time
and costs involved in the design and redesign of the project.
Nancv Atkisson, project appiicant, spoke in opposition to the appeal and explained plans to remodel
the house to include ADA access. She noted that the project had been redesigned based on
comments made by the Planning Commission and urged the Council to uphold the Planning
Commission's approval and deny the appeal.
Howard Mankins, Hilicrest Drive, spoke in favor of protecting viewsheds, referred to the City's
viewshed ordinance and said you cannot put a monetary value on a view, and cautioned against
setting a precedent.
Steve Rutledpe, Fair View Drive, spoke in opposition to the appeal. He stated he had added a 2nd
story to his home in 2005 and that many homes in the neighborhood have two-stories. He
acknowledged that this project would result in a partial loss of view for the Tennants; however he
believed the applicant had compromised to find an amicable solution by redesigning the project. He
supported the Planning Commission's decision to approve the project.
Upon hearing no further comments, Mayor Ferrara closed the public hearing.
Council Member Costello pravided the following comments:
Acknowledged the concerns expressed by both parties;
- Stated that he could support the required findings, including consistency with the intent of
Section 16.16.110 of the Development Code; the proposed structure is consistent with the
established scale and character of the neighborhood and will not unreasonably or unnecessarily
affect views of surround properties; and the proposed structure constitutes reasonable use and
development of the property;
- Supports upholding the Planning Commission's decision and denying the appeal.
Council Member Fellows provided the following comments:
- Stated he reviewed the original project while on the Planning Commission in July 2006;
acknowledged the project had been modified since that time;
- Made several site visits and met with both the applicants and the appellants;
- Based on his experience as a realtor, he believed scenic views have value to real estate buyers;
Minutes: City Council/Redevelopment Agency Page 4
Tuesday, May 22, 2007
— While on the Planning Commission, he stated that an adjustment to the proposed addition could
lessen the view impacts and at that time he could not make the required finding that the
proposed structure would not unreasonably or unnecessarily affect views of surrounding
properties;
— Noted that most of the second story additions in the neighborhood are set back over the house
toward the rear of the structure;
— Did not believe the project should impact just one property's view;
— Could not make the required finding that the proposed structure would not unreasonably or
unnecessarily interfere with the scenic view from any other property, as it relates to permitting
reasonable use and development of the property on which the proposed structure or expansion
is to occur; believes that the proposed plan would substantially block the views;
— Stated the project as modified is not fair or equitable to the appellants;
Stated that allowing an addition over the garage would encourage bad design, and would
negatively affect the character of the neighborhood;
— Did not support statements that removing a tree and a wall would improve the view; and
— Supported the appeal.
Mayor Pro Tem Arnold provided the following comments:
— Met with the architect to review the project;
— Acknowledged that view shed issues were difficult;
— Noted that this neighborhood has numerous two-story homes;
— Noted that additions add value to the home;
— Does not think second stories built over garages are attractive; however, he stated the City's
development standards allow them;
Not concerned with overall size of the proposed addition; most of the second story will not be
visible from the street;
— Stated the proposed project is reasonable and that he supported the Planning Commission's
decision.
Mayor Ferrara provided the foliowing comments:
— Took photos at the site; observed that there are primary and secondary views;
— Acknowledged that there was some effort made by the applicants to reach a compromise by
redesigning the project;
— Acknowledged that the issue under consideration was reasonableness; noted that there was a
difficult configuration of the existing homes, but believed that some primary views would be
preserved for the appellants;
— Believed that the project was well within the standards of the Municipal Code;
— Concurred with findings made by the Planning Commission and would deny the appeal and
uphold the approval.
Action: Council Member Costello moved to adopt a Resolution, as follows: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DENYING AN APPEAL OF THE PLANNING
COMMISSION'S APPROVAL OF VIEWSHED REVIEW 06-006 AND APPROVING VIEWSHED REVIEW 06-
006; LOCATED AT 190 FAIR VIEW ORIVE; APPLIED FOR BY MIKE AND NANCY ATKISSON". City
Attorney Carmei clarified that there was a clerical correction in finding #3 of the Resolution to strike
the words "In staff's and the Planning Commission's opinion...", and noted that General Condition
No. 3 in Exhibit A of the Resolution had been modified, as presented in supplemental information
distributed to the Council, which reflects the current City condition on indemnification. Council
Member Costello agreed to include those modifications in the motion. Mayor Pro Tem Arnold
seconded, and the motion passed on the following roll-call vote:
Minutes: City Council/Redevelopment Agency Page 5
Tuesday, May 22, 2007
AYES: Costello, Arnold, Ferrara
NOES: Fellows "
ABSENT: Guthrie
Mayor Ferrara called for a break at 8:36 p.m. The Council reconvened at 8:49 p.m.
9.b. Review of the Draft Environmental Impact Report (EIR) for the Newsom Springs
Regional Drainage Plan.
Associate Planner McClish presented the staff report and recommended the Council review the
Draft EIR prepared for the Newsom Springs Regional Drainage Plan, receive public comment, and
provide input to staff.
David Foote, FIRMA, gave an overview of the study area, explaining the regional drainage plan
components; reviewed impacts to agricultural resources, flooding and sedimentation, biological
resources, and cultural resources; reviewed alternatives to the proposed project; and reviewed the
remaining steps in the EIR process. Mr. Foote responded to questions from Council concerning
impacts associated with the project alternative that crosses the Dixson Ranch agriculture field
(Mayor Ferrara requested staff to coordinate a tour of a similar project on the Ikeda property);
impacts associated with detention basins; impacts associated with loss of prime soils; and impacts
associated with the State water pipeline.
Mayor Ferrara opened the public hearing.
Otis Paqe, Myrtle Street, congratulated the Council for its foresight in devising the various
alternatives; however, he expressed concern about going through the process of finalizing an EIR
prior to approving a final engineering design.
Sara Dickens, Co-Trustee of the Dixson Ranch property, acknowledged the careful thought that
was given to the Draft EIR; expressed concern with flooding and loss of top soii; expressed concern
about the height of the water table; and expressed concern about the expense associated with
underground piping.
Julie Thomas, representing Coastal San Luis Resource Conservation District, stated the District is
continuing to review the EIR and will provide comments in writing. She expressed concern about
soil erosion and flooding and noted that the District is the holder of the conservation easement
encumbering the Dixson Ranch.
Upon hearing no further public comments, Mayor Ferrara closed the public hearing.
Council comments included acknowledgment that the City was in the public review period for the
Draft EIR and would continue to accept comments until the deadline of June 7th; clarification
concerning the EIR process and response to public comments; further questions and clarification
concerning the project alternatives; clarification of cost estimates and the potential for pursuing
additional funding through grant opportunities; a request to coordinate a field trip with City staff,
Mark Barnett, and David Foote to view the Ikeda drainage project; a request to provide a clearer
graphic of Figure D-2 in the document; and whether pre-disaster mitigation funds may be available
for the Newsom Springs project.
Action: Mayor Pro Tem Arnold moved to accept the Draft EIR and to continue the public comment
period until June 7, 2007. Council Member Costello seconded, and the motion passed on the
following roll-call vote:
Minutes: City Council/Redevelopment Agency Page 6
Tuesday, May 22, 2007
AYES: Arnold, Costello, Fellows, Ferrara
NOES: None
ABSENT: Guthrie
9.c. Consideration of a Proposed Ordinance Amending Chapter 16.60 of the Arroyo
Grande Municipal Code Regarding Signs.
Assistant Planner Bergman presented the staff report and recommended the Council introduce an
Ordinance amending Municipal Code Chapter 16.60 related to signs.
Mayor Ferrara opened the public hearing, and upon hearing no comments, he closed the public
hearing.
Council comments ensued regarding the need for a comprehensive review of the sign ordinance;
the purpose and intent of sign regulations; clarification relating exempt signs as it relates to
residential dwellings offered for sale (referred to Section 16.60.050.C.1.); and clarification relating to
approvals for mural permits. Discussion was held concerning signs held by persons within the
public right-of-way and modifying the language in Section 16.60.060.V. to prohibit off-site
commercial signs, including those within the public right-of-way, held or supported by a person.
Additionally, the Council concurred to modify the language in Section 16.60.020.D. to provide
clarification that no murals shall be painted without the approval of a mural permit in accordance
with Section 16.16.200.
Action: Council Member Costello moved to introduce an Ordinance, with modifications to Sections
16.60.060.V. and 16.60.020.D., as follows: "AN ORD/NANCE OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE AMEND/NG CHAPTER 16.60 OF THE ARROYO GRANDE
MUNICIPAL CODE RELATING TO S/GNS". Mayor Pro Tem Arnold seconded, and the motion
passed on the following roll-call vote:
AYES: Costello, Arnold, Fellows, Ferrara
NOES: None
ABSENT: Guthrie
10. CONTINUED BUSINESS ITEMS
None.
11. NEW BUSINESS ITEMS
11.a. Consideration of Fiscal Year 2006-07 Third Quarter Budget Status Report.
Director of Financial Services Kraetsch presented the staff report and recommended the City
Council/RDA Board 1) Approve detailed budget adjustments listed in the 3rd Quarter budget report;
2) Approved Schedules A & B; and 3) Approve (Deny) requests for additional appropriations in the
General Fund.
Mayor/Chair Ferrara invited comments from those in the audience who wished to be heard on the
matter, and upon hearing no public comments, he closed the pubiic comment period.
Minutes: City Council/Redevelopment Agency Page 7
Tuesday, May 22, 2007
Action: Council/Board Member Costello moved to approve detailed budget adjustments listed in
the 3rtl Quarter budget report; approve Schedules A & B; and approve requests for additional
appropriations in the General Fund. Mayor Pro TemNice Chair Arnold seconded, and the motion
passed on the following roll-call vote:
AYES: Costello, Arnold, Fellows, Ferrara
NOES: None
ABSENT: Guthrie
12. CITY COUNCIL REPORTS
a. MAYOR TONY FERRARA:
(7) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit
Authority (SLOCOG/SLORTA). SLOCOG Executive Board met and discussed
routine items; and SLOCOG sponsored a guest speaker, who was a former
Governor of Maryland, at a Smart Growth seminar.
(2) South San Luis Obispo County Sanitation District (SSLOCSD). The sewage
treatment plant continues to operate within required standards and limits;
maintenance continues to be the big issue; the biggest deficit the District is facing is
the reduction in revenue from sewer hookups due to the decline in the number of
new hookups in communities approaching buildout; reported that construction debris
and material was recovered from the cleanout of the Bakeman Lane sewer line
which was obstructing flow and causing damage; discussion was held concerning
whether locks should be instalied on sewer manholes.
(3) Other. None.
b. MAYOR PRO TEM ED ARNOLD:
(1) Integreted Waste Management Authority Board (IWMA). Studying a potential rate
increase to address projected increases in hazardous waste handling; minimal
increase is projected and two options being considered include increasing tipping
fees or to have cities raise the rates.
(2) Economic Vitality Corporation (EVC). Attended the Annual Retreat to define EVC
purpose and goals more clearly; will work with the cities closer on data collection; will
continue providing educationai seminars.
(3) Other. Attended the 2050 Community seminar; attended meeting where Sam
Blakeslee spoke about Twin Cities Hospital regarding nursing staff issues and
potential pilot programs at the local community colleges.
c. COUNCIL MEMBER JOE COSTELLO:
(1) Zone 3 Water Advisory Board. Meeting canceled due to lack of quorum. Reported that
the Board is working with the National Marine Fishery Service on the Creek Habitat
Conservation Plan.
(2) Air Pollution Control District (APCD). No report.
(3) Fire Oversight Committee. No report.
(4) Fire Consolidation Oversight Committee. No report.
(5) Other. None.
d. COUNCIL MEMBER JIM GUTHRIE: (ABSENT)
(1) South County Area Transit (SCAT). No report.
(2) California Joint Powers Insurance Authority (CJPIA). No report.
(3) Other. None.
Minutes: City Council/Redevelopment Agency Page 8
Tuesday, May 22, 2007
e. COUNCIL MEMBER CHUCK FELLOWS:
(1) South County Youth Coalition. Received presentations by the SLO Health
Department and "Artsabispo" and has material available for review; reported on the
various local youth groups represented at the Coalition meeting.
(2) County Water Resources Advisory Committee (WRAC). Council Member Guthrie
attended the last meeting as the Alternate.
(3) Other. None.
13. CITY COUNCIL MEMBER ITEMS:
Council Member Fellows requested staff contact Caltrans to request replacement of trees that have
died along the freeway south of E. Grand Avenue.
14. CITY MANAGER ITEMS:
None.
15. COUNCIL COMMUNICATIONS:
Mayo� Pro Tem Arnold announced that the Annual Strawberry Festival would be held this weekend
in the Village.
Mayor Ferrara announced the Memorial Day ceremony to be held at Arroyo Grande Cemetery.
, 16. STAFF COMMUNICATIONS:
City Manager Adams announced the Special City Council/Redevelopment Agency Meeting to
consider the preliminary Bi-Annual Budget for FY 2007-08 and 2008-09 would be held Tuesday,
May 29, 2007 at 6:00 p.m. in the Council Chambers.
17. COMMUNITY COMMENTS AND SUGGESTIONS:
None.
18. ADJOURNMENT
Mayor/Chair Ferrara adjourned the meeting at 10:45 p.m.
Tony Ferrara, Mayor/Chair
ATTEST:
Kelly Wetmore, City Clerk/Secretary
(Approved at CC Mtg )
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, MAY 29, 2007
COUNCIL CHAMBERS, 275 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
The City Council/Redevelopment Agency of the City of Arroyo Grande met in special session at
6:00 p.m. to consider the Fiscal Year 2007-08 and 2008-09 Preliminary Bi-Annual Budget, with
Mayor/Chair Tony Ferrara presiding.
2. ROLL CALL
Mayor/Chair Ferrara, Mayor Pro Tem/Vice-Chair Arnold, Council/Board Member Costello,
Council/Board Member Guthrie, and Council/Board Member Fellows were present.
Staff members present were City Manager Adams, Chief of Police Aeilts, Director of
Administrative Services/City Clerk Wetmore, Director of Building and Fire Hubert, Public Works
Director Spagnolo, Parks, Recreation, and Facilities Perrin, Community Development Director
Strong, and Financial Services Director Kraetsch.
3. FLAG SALUTE
Mayor/Chair Ferrara led the Pledge of Allegiance.
4. CITIZENS' INPUT. COMMENTS. AND SUGGESTIONS
None.
5. CONSIDERATION OF FISCAL YEAR 2007-08/2008-09 PRELIMINARY ANNUAL BUDGET
City Manager Adams presented the proposed FY 2007-08 and FY 2008-09 Preliminary Bi-
Annual Budget to the City Council/RDA Board Members. Staff recommended the Council
review, discuss, and obtain public input on the preliminary budget and provide direction to staff
on any changes.
City Manager Adams provided an outline of staffs budget presentations, which would include a
summary of revenue and expenditure projections; an overview of fiscal policies; an overview of
budget strategies and recommendations; an overview of the long-range financial plan; an
overview of departmental key goals and accomplishments; and an overview of the Capital
Improvement Program.
Financial Services Director Kraetsch presented a summary of revenue and expenditure
projections; reviewed General Fund Revenues & Appropriations; reviewed the financial status of
the Redevelopment Agency; and reviewed Water and Sewer Fund projected revenues.
City Manager Adams gave an overview of the City's existing fiscal policies and recommended
fiscal policy changes to reduce the reserve policy and to pre-fund retiree medical costs; and
provided budget highlights, including an overview of proposed transportation, infrastructure,
public safety, and public facilities/ADA improvement projects to be funded with the local sales
tax revenue, and recommended several proposed personnel changes.
Financial Services Director Kraetsch gave an update of the City's Long Range Financial Plan,
including an overview of issues to monitor such as potential reductions in sales tax, reductions
in building permit fee revenue, the rising cost of personnel and benefit costs due to the rising
cost of housing; and sewer fund capital project needs.
SPECIAL CITY COUNCIL/REDEVELOPMENT AGENCY MEETING MINUTES
MAY 29, 2007
PAGE 2
City Manager Adams provided an overview of the proposed Work Program for the next two
fiscal years.
Mayor/Chair Ferrara opened the public comment period and the following members of the public
commented on the proposed budget:
Tvson Kurt, Dixson Street, opposed the funding for lighting of Don Roberts Field.
Mike Palavo, representing Arroyo Grande Valley Little League and the Central Coast Youth
Sports Association, supported the proposed funding for lighting of Don Roberts Field.
Jim Varpo, representing AYSO, supported the proposed funding for lighting of Don Roberts
Field.
Hearing no further public comments, Mayor/Chair Ferrara closed the public comment period.
City Manager Adams then presented the accomplishments for Administration and the City
Attorney for FY 2005-06/2006-07 and goals for FY 2007-08/2008-09. Directors of the
Administrative Services, Financial Services, Community Development, Police, Building & Fire,
Parks, Recreation & Facilities, and Public Works highlighted FY 2005-06/2006-07 Department
Accomplishments and FY 2007-08 and FY 2008-09 Department Goals.
Director of Public Works Spagnolo gave an overview of the City's FY 2007-2012 Capital
Improvement Program (CIP). He stated that for FY 2007-08 and 2008-09, there are 73 capital
projects budgeted totaling $12,779,285. He gave a brief overview of FY 2007-08 CIP Proposed
Funding Sources, FY 2007-08 CIP Expenditures by Project Type; an overview of the funding
plan for street improvement projects and major projects for FY 2007-08/2008-09.
Mayor/Chair Ferrara called for a break at 8:10 p.m. The Council/Board reconvened at 8:23 p.m.
Council/Board Member comments and questions of staff ensued regarding the budget revenue
estimates; operational costs; tracking the local sales tax revenues separately; adjusting the
Citys Generai Fund reserve policy to provide for maintaining a minimum of 15% with a goal of
20%; support for modifying the fiscal policy concerning pre-funding of retiree medical costs;
concern that the capital project estimates are too low; support for establishing a vehicle
replacement fund and reviewing the policy to establish and refine the criteria for vehicle
replacements; that the City needs to consider and evaluate the potential for purchasing
alternative fuel vehicles; support for the proposed improvement and lighting projects at Soto
Sports Complex; acknowledgement that park development impact fees are declining due to
buildout and that the City will need to look at ways to fund park improvements in the future as
the City will not be able to subsidize the regional facility on an ongoing basis; whether there
were any plans to use solar power at the City's well sites to address rising electric power costs;
whether the City was a member of the South County Historical Society and a suggestion to
provide a donation to defray their costs; a suggestion to increase the hours or add an additional
employee in the Neighborhood Services Division; a suggestion to move the Tally Ho sidewalk
project up in the capital improvement program schedule; a suggestion to follow up to see if all
the Strawberry Festival vendors are paying sales tax as required; whether underground
improvements are being coordinated prior to planned street overlay projects; a suggestion to
consider photovoltaic systems at existing City facilities; concern about the project costs for the
Lopez Water Treatment Plant and a request for more expense detail; concern about rising costs
for animal control services and a request to seek clarification from the County to ensure costs
are applicable for the services rendered within the City limits; a request to increase the travel
expense account due to the Council's involvement with the League of California Cities and
associated policy committee meetings; a suggestion for providing in-house training opportunities
SPECIAL CITY COUNCILIREDEVELOPMENT AGENCY MEETING MINUTES
MAY 29, 2007
PAGE 3
for disaster planning and implementation of the Emergency Plan/EOC; a suggestion to staff to
review the Children In Motion programs as it relates to offering packaged costs; support for the
concept of creating an Agricultural Advisory Committee; a follow-up request for developing a
Water Element for the General Plan; a request to review and monitor City-wide telephone costs;
a suggestion to install locks on manhole covers to discourage debris and materials from
entering the sewer system; and acknowledgement that the costs for the SLO Visitors and
Conference Bureau are based on a cost benefit formula by jurisdiction and is linked to Transient
Occupancy Tax Revenue.
There was no formal action taken on the Preliminary Bi-Annual Budget. City Manager Adams
reported the Final Budget would be presented to the City Council on June 12'" for formal
adoption.
6. ADJOURNMENT
Mayor/Chair Ferrara adjourned the Special Meeting at 9:49 p.m. to the next Regular City
Council/Redevelopment Agency Meeting on Tuesday, June 12, 2007 at 7:00 p.m.
Tony Ferrara, Mayor/Chair
ATTEST:
Kelly Wetmore, City Clerk/Agency Secretary
(Approved at CC Mtg )
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL I
TUESDAY, JUNE 12, 2007
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. ROLL CALL:
Mayor Ferrara called the meeting to order at 6:36 p.m. Council Member Joe Costello, Council
Member Jim Guthrie, Council Member Chuck Fellows, City Manager Steven Adams, and City
Attorney Timothy Carmel were present. Mayor Pro Tem Arnold was absent.
2. PUBLIC COMMENT:
None.
3. CITY COUNCIL CLOSED SESSION:
a. CONFERENCE WITH LEGAL COUNSEL — EXISTING LITIGATION pursuant to
Govemment Code Section 54956.9(a): '
Name of Case: In re: Department of the Treasurv fLetter 950 D (7-2006)1
4. RECONVENE TO OPEN SESSION:
Mayor Ferrara announced that there was no reportable action from the closed session. I
, 5. ADJOURNMENT:
The meeting was adjourned at 6:54 p.m.
Tony Ferrara, Mayor
ATTEST:
Kelly Wetmore, City Clerk
MINUTES
REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY
TUESDAY, JUNE 12, 2007
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor/Chair Ferrara called the Regular City Council meeting to order at 7:00 p.m.
2. ROLL CALL
City Council/RDA: Council/Board Members Chuck Fellows, Jim Guthrie, Joe Costello, and
Mayor/Chair Tony Ferrara were present. Mayor Pro Tem/Vice Chair Ed
Arnold was absent.
City Staff Present: City Manager Steve� Adams, City Attorney Tim Carmel, Director of
Administrative Services/City Clerk Kelly Wetmore, Interim Chief of Police
Steve Andrews, Director of Building and Fire Mike Hubert, Director of
Financial Services Angela Kraetsch, Director of Public Works Don
Spagnolo, Director of Parks, Recreation and Facilities Doug Perrin, and
Acting Community Development Director Teresa McClish.
3. FLAG SALUTE
John Stobbe, representing the Knights of Colombus, led the Flag Salute.
4. INVOCATION
Dr. Mayer-Harnish, Bahai Faith, delivered the invocation.
5. SPECIAL PRESENTATIONS
None.
6. AGENDA REVIEW
6.a. Ordinances Read in Title Only.
Council Member Costello moved, Council Member Guthrie seconded, and the motion passed
unanimously that all ordinances moved for introduction or adoption at the meeting shall be read in
title only and all further reading be waived.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Sean Collins, representing KidsLife, a 501c3 non-profit organization, spoke about the
organization's mission to promote fitness and nutrition for kids and parents. He stated the
organization was forming a local unit and looking for City involvement. Mayor Ferrara invited Mr.
Collins to follow up with the City Manager.
8. CONSENT AGENDA
Mayor/Chair Ferrara invited members of the public who wished to comment on any Consent
Agenda Item to do so at this time. No public comments were received.
Council/Board Member Costello pulled Item 8.c. and declared a conflict of interest due to
ownership of real property.
Minutes: City CounciURedevelopment Agency Meeting Page 2
Tuesday, June 12, 2007
Action: Council/Board Member Fellows moved, and Councii/Board Member Guthrie seconded
the motion to approve Consent Agenda Items 8.a. through 8.h., with the exception of Item 8.c.,
with the recommended courses of action. City Attorney Carmel read the Ordinance title in Item
8.h. The motion passed on the following roll-call vote:
AYES: Fellows, Guthrie, Costello, Ferrara
NOES: None
ABSENT: Arnold
8.a. Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period April 16, 2007 through
April 31, 2007.
8.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Special (Closed Session) City Council Meeting of
May 8, 2007 and the Regular City Council/Redevelopment Agency Meeting of May 8,
2007, as submitted.
8.d. Consideration of Agreement of Consultant Services for Audit Services.
[COUNCIL/RDA]
Action: Authorized the Mayor/Chair to enter into a three-year consultant services
agreement with the audit firm of Moss, Levy & Hartzheim, Certified Public Accountants.
8.e. Consideration of Confirmation of Appointment of Interim Chief of Police.
Action: Confirmed the appointment of Steve Andrews as the Interim Chief of Police.
8.f. Consideration of Appropriation of Funds for Safety Netting at Porter Baseball Field.
Action: Appropriated Parkside Assessment District funds for installation of concrete, poles
and safety netting between Porter Baseball Field and Parkside Park.
8.g. Consideration of a Resolution Accepting Public Improvements and Easements for
Conditional Use Permit 00-019 and Parcel Map AG 00-301, Located at the South East
Corner of South Courtland Street and East Grand Avenue, Constructed by E.F.
Moore and Company.
Action: Adopted Resolution No. 4018 as follows: "A Resolution of the City Council of
the City of Arroyo Grande Accepting the Public Improvements and Easements for
Conditional Use Permit 00-019 and Parcel Map AG 00-301, Located at the Southeast
Corner of South Courtland Street and East Grand Avenue, Constructed by E.F.
Moore and Company".
, 8.h. Consideration of Adoption of an Ordinance Amending Chapter 16.60 of the Arroyo
Grande Municipal Code Regarding Signs.
Action: Adopted Ordinance No. 590 as follows: "An Ordinance of the Cify Council of
fhe City of Arroyo Grande Amending Chapter 16.60 of the Arroyo Grande Municipal
Relating to Signs".
Council Member Costello stepped down from the dais on Item 8.c. due to a confiict of interest.
Action: Council Member Guthrie moved, and Council Member Fellows seconded the motion to
approve Consent Agenda Item 8.c, with the recommended course of action. The motion passed
on the following roll-call vote:
Minutes: City Council/Redevelopment Agency Meeting Page 3
Tuesday, June 12, 2007 I
AYES: Guthrie, Fellows, Ferrara I
NOES: None
ABSENT: Arnold
ABSTAIN: Costeilo
8.c. Consideration of Confirmation of Assessments for Tracts 1158, 7769, 2310, and
2236.
Action: 1) Adopted Resolution No. 4014 as follows: "A Resolution of the City Council
of the City of Arroyo Grande Confirming Landscaping Assessments for All Parcels
Within Tract 1158"; 2) Adopted Resolution No. 4015 as follows: "A Reso/ution of the
City Council of fhe City of Arroyo Grande Confirming Landscaping and Lighting
Assessments for All Parcels Within Tract 1769; 3) Adopted Resolution No. 4016 "A
Resolution of the City Council of the City of Arroyo Grande Confirming the
Assessments for the Parkside Assessment District for All Parce/s Within Tract 2310
(Parkside Village Subdivision)"; and 4) Adopted Resolution No. 4017 as follows: "A
Resolution of the City Council of the City of Arroyo Grande Confirming the
Assessments for the Grace Lane Assessment District for All Parcels Within Tract
2236 (Grace Lane Subdivision)".
Council Member Costello returned to the dais.
9. PUBLIC HEARINGS
9.a. Consideration of Development Code Amendment No. 06-004 to Change the Zoning
of the Subject Property from Residential Rural (RR) to Single Family Residential
, (SF); Applicant — City of Arroyo Grande; Location — 12.77 Acres North of East
Cherry Avenue Extension (Subarea 2 of the East Village Neighborhood Plan).
In response to a request by key residents directly impacted by the proposal, Associate Planner
Heffernon recommended the Council continue the public hearing to the July 10, 2007 meeting.
Mayor Ferrara opened the public hearing. No comments were received.
Council Member Costello moved to continue the public hearing to the July 10, 2007 City Council
meeting. Council Member Fellows seconded, and the motion passed on the following roll call '
vote:
AYES: Costello, Fellows, Guthrie, Ferrara ',
NOES: None �
ABSENT: Arnold
Mayor Ferrara requested, and the Council concurred, to consider Item 11.a. prior to Item 9.b.
11. NEW BUSINESS ITEMS
11.a. Consideration of FY 2007-08/FY 2008-09 Bi-Annual Budget. [COUNCIL/RDA]
City Manager Adams presented the staff report and recommend the Council: 1) Adopt the
attached resolution approving the FY 2007-08/FY 2008-09 Bi-Annual Budget; and 2) Approve the
Minutes: City Council/Redevelopment Agency Meeting Page 4
Tuesday, June 12, 2007
proposed changes to the City's Fiscal Policies to maintain a minimum Fund Balance reserve of
15% of expenditures in the General Fund and an ongoing goals of 20%, and to pre-fund
employee retirement medical benefit costs.
Mayor/Chair Ferrara invited comments from those in the audience who wished to be heard on the
matter, and upon hearing no public comments, he closed the public comment period.
Action: Council/Board Member Costello moved to adopt a Resolution as follows: "A Resolution
of the City Council of the City of Arroyo Grande Adopting Fiscal Years 2007-08 & 2008-09
Bi-Annual Budget and Making Appropriations for the Amount Budgeted". Council/Board
Member Guthrie seconded, and the motion passed on the following roll call vote:
AYES: Costello, Guthrie, Fellows, Ferrara
NOES: None
ABSENT: Arnold
Action: Council/Board Member Costello moved to approve the changes to the City's Fiscal
Policies. Council/Board Member Guthrie seconded, and the motion passed on the following roli
call vote:
AYES: Costello, Guthrie, Feilows, Ferrara
NOES: None
ABSENT: Arnold
9. PUBLIC HEARINGS
9.b. Consideration of Proposed Resolution of the City Council to Amend the
Conservation Element of the General Plan for Creek Protection Related Policies
(General Plan Amendment 07-001) and Proposed Ordinance Amending Portions of
Arroyo Grande Municipal Code Chapters 16.04 and 16.44 of Title 16 to Implement
Creek Setback Standards (Development Code Amendment 07-003).
Acting Community Development Director McClish presented the staff report and recommended
the Council: 1) Adopt Resolution to amend and add policies to the Agriculture, Conservation and
Open Space Element of the General Plan regarding creek protection; 2) Introduce Ordinance to
Amend Title 16, implementing creek setback standards for all creeks in the City of Arroyo Grande;
and 3) Provide staff direction on other recommendations in the draft Creek Resources Protection
Study.
Council comments and questions ensued concerning types of open fencing that could be built in
the setback areas that would not obstruct water flow; clarification concerning averaging of setback
distances within the Village zoning districts; clarification on who determines when the top of bank
is indistinguishable; whether the NRCS and RCD had reviewed the proposal; and clarification
concerning modifications to legal non-conforming structures within the setback areas.
Mayor Ferrara opened the public hearing.
Minutes: City Council/Redevelopment Agency Meeting Page 5
Tuesday,June 12, 2007
Chris Diedrickson, Newman Drive, expressed concerns about creek bank erosion problems on
property behind his residence and also expressed concerns about debris being left in the creek by
clean-up crews.
Hearing no further public comments, Mayor Ferrara closed the public hearing.
Council comments and discussion ensued concerning the focus on protecting creeks to provide
valuable aesthetic, biological, cultural, economic, flood control, open space resources in the City;
that it is criticai to establish measurable and definable creek setbacks; that the measures
identi�ed in the draft Creek Resource Protection Study for implementation of setbacks is in
conjunction with the existing floodplain management regulations; that the variance process is
available to deviate from the setback requirements under certain circumstances;
acknowledgement that this issue is driven by past flooding events in the Oceano area and a need
for a better approach to address Arroyo Grande watershed issues; support for maintaining a
minimum setback of 25 feet; acknowledgement of Teresa McClish's extensive work on the creek
study; the importance of keeping sediment out of the creeks; support for expanding the definition
of "top of bank" as presented in the staff report; support for adding Policy C/OS2-1.13 which
requires that discretionary projects, to the maximum extent practicable, maintain or increase the
site's pre-development absorption of runoff to recharge groundwater; support for providing an
average setback of 35 feet, where no portion of the setback is less than 25 feet within a proposed
project area, within the Village zoning districts; support for Policy C/OS2-1.2 which states that
bridges are preferred over arched or piped culverts; support for modifying Policy C/OS2-1.3 to
strike the last sentence; a history of flooding and creek maintenance issues faced by Zone 1/1A;
emphasizing the importance of a good maintenance policy for the entire watershed and
recognizing that the issue is not oniy about setbacks; that this is a comprehensive approach to
address issues relating to water quality, vegetation removal, erosion control, bank stabilization,
and drainage and runoff.
Action: Council/Board Member Costelio moved to adopt a Resolution as follows: "A Resolution
' of the City Council of the City of Arroyo Grande Approving General Plan Amendment Case
No. 07-001, to Amend the 2001 Genera/ Plan Conservation Element for Creek Protection
Related Policies", with the modification to Policy C/OS2-1.3 to strike the last sentence.
Council/Board Member Guthrie seconded, and the motion passed on the following roll call vote:
AYES: Costello, Guthrie, Fellows, Ferrara
NOES: None
ABSENT: Arnold
Action: Council/Board Member Costello moved to introduce an Ordinance as follows: `An
Ordinance of the City Council of the City of Arroyo Grande to Approve Development Code
Amendment 07-003 Amending Portions of Arroyo Grande Municipal Code Chapfers 16.04
and 16.44 of Title 16 to Establish Creek Setback Standards'; as amended to include the
expanded language in the definition of"top of bank" as proposed. Council/Board Member Fellows
seconded, and the motion passed on the following roll call vote:
Minutes: City CounciURedevelopment Agency Meeting Page 6
Tuesday, June 12, 2007
AYES: Costello, Feliows, Guthrie, Ferrara
NOES: None
ABSENT: Arnold
Action: Council/Board Member Costello moved to direct staff to continue working on the
remaining recommendations identified in the draft Creek Resources Protection Study.
Council/Board Member Guthrie seconded, and the motion passed on the following roll call vote:
AYES: Costello, Guthrie, Fellows, Ferrara
NOES: None
ABSENT: Arnold
10. CONTINUED BUSINESS ITEM
None.
12. CITY COUNCIL MEMBER ITEMS
a. Request to place on future agenda consideration of eliminating Viewshed Review
Process. (FELLOWS)
Council Member Fellows requested, and the Council concurred, to place on a future agenda
discussion and consideration of eliminating the viewshed review process.
13. CITY MANAGER ITEMS
None.
14. COUNCIL COMMUNICATIONS
Mayor Ferrara congratulated the Police Department on the Special Olympics Torch Run;
announced the League of California Cities Channel Counties Division meeting to be held on
Friday, June 15`" in Goleta; and reported that he met with representative from Investec regarding
proposals associated with the Five Cities Center, and that he had encouraged the representative
to contact the Council Members individually to schedule tours of the property.
15. STAFF COMMUNICATIONS
City Manager Adams confirmed that the City Council Budget Workshop has been scheduled for
May 29`h at 6:00 p.m. in the Council Chambers.
16. COMMUNITY COMMENTS AND SUGGESTIONS
John Keen, N. Elm Street, expressed concern about eliminating the viewshed review ordinance
and noted that the process provides a forum to accommodate all parties involved.
17. ADJOURNMENT
Mayor Ferrara adjourned the meeting at 8:20 p.m.
Minutes: City Council/Redevelopment Agency Meeting Page 7
Tuesday, June 12, 2007
Tony Ferrara, Mayor/Chair
ATTEST:
Kelly Wetmore, City Clerk/Agency Secretary
(Approved at CC Mtg!)
8.d.
� pRROy�
° ��+
� INCORPORATED 9Z MEMORANDUM
V m
� �u�v io. iaii *
c4�/iORN�P
TO: CITY COUNCIL
FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVICES
SUBJECT: CONSIDERATION OF APPROPRIATION OF FUNDS FOR INTERNAL
REVENUE SERVICE (IRS) COSTS
DATE: JUNE 26, 2007
RECOMMENDATION:
It is recommended the City Council appropriate $21,341 from the General Fund, $2,992
from the Street Fund, $4,151 from the Water Fund, and $4,151 from the Sewer Fund
for Internal Revenue Services costs associated with the IRS audit of calendar year
2004.
FUNDING:
The total cost for the changes to the City's employment taxes for calendar year 2004 is
$32,635. An appropriation of $21,341 is being requested from the General Fund,
$2,992 from the Street Fund, $4,151 from the Water Fund and $4,151 from the Sewer
Fund.
DISCUSSION:
In August 2006, the Internal Revenue Service (IRS) performed an audit of the City's
2004 payroll and accounting records. The IRS determined that City issued cell phones
and employer provided vehicles were taxable fringe benefits. The IRS also determined
that the City had made errors in its form 1099 reporting. The IRS's original proposed
adjustment amounted to $78,623. Staff was able to reduce this amount to $32,635.
Staff is recommending that an appropriation of$32,635 be approved.
ALTERNATIVES:
The following alternatives are presented for the City Council's consideration:
- Approve staff recommendation;
- Do not approve staff recommendation;
- Modify staff recommendation and approve;
- Provide direction to staff.
8.e.
� pRROy�
� c9
� INCORPOR�TED 92
° " MEMORANDUM
� .�Y ,o. ,o„ *
P
4��FORN� � .
TO: CITY COUNCIL
FROM: MICHAEL E. HUBERT, DIRECTOR OF BUILDING AND FIRE rn�
� SUBJECT: CONSIDERATION OF APPROVAL OF REVISED AGREEMENT FOR
MANAGEMENT, ADMINISTRATIVE AND TRAINING SERVICES WITH
THE CITY OF GROVER BEACH
DATE: JUNE 26, 2007
RECOMMENDATION:
It is recommended that the City Council approve the revised Agreement for Management,
Administrative and Training Services with the City of Grover Beach and authorize the
Mayor to execute the Agreement.
FUNDING:
The City of Arroyo Grande shali continue to provide the services of the Fire Chief at its
sole expense. The City of Grover Beach shall pay to the City of Arroyo Grande a total of
seventy-nine percent (79%) of the totai actual cost of salary and benefits for a new
Battalion Chief position.
DISCUSSION:
City Council, at its meeting of May 25, 2004, approved the concept of the fire
departments of Arroyo Grande and Grover Beach both being under the leadership of the
Arroyo Grande Fire Chief, and both departments being served by the Administrative Fire
Captain to be hired by the City of Grover Beach. The concept of sharing a Fire Chief has
been very successful, but Grover Beach has not been able to successfully recruit a full
time Administrative Fire Captain.
On February 14, 2007 the City Council adopted Resolution No. 3995 establishing the
position of Battalion Chief to pertorm the administrative and training services for both
cities. With this revised Joint Fire Services Agreement, the City of Arroyo Grande shall
furnish the services of a Battalion Chief to Grover Beach in order to train and assist in the
management and administration of Grover Beach's Fire Department.
This Agreement, if approved, shall commence on July 1, 2007, and shall continue in full
force and effect for a period of three (3) years. This Agreement shall automatically renew
on an annual basis after the initial three (3) year period. Either Party may terminate this
Agreement at any time, with or without cause, upon thirty (30) days prior written notice.
ATTACHMENTI
AGREEMENT FOR MANAGEMENT, ADMINISTRATIVE AND TRAINING SERVICES
This Agreement for Management, Administrative and Training Services ("AgreemenY') is
made and entered into this 1st day of July, 2007, by and between the City of Arroyo
Grande, a municipal corporation (hereinafter referred to as "Arroyo Grande") and the
City of Grover Beach, a municipal corporation (hereinafter referred to as "Grover
Beach").
RECITALS
WHEREAS, Arroyo Grande provides fire protection and emergency medical services
(EMS) as provided for in California Government Code § 38600 et seq. within the
jurisdictional boundaries of the City of Arroyo Grande, California; and
WHEREAS, Grover Beach provides fire protection and EMS as provided for in
California Government Code § 38600 et seq. within the jurisdictional boundaries of the
City of Grover Beach, California; and
WHEREAS, due to the proximity of Arroyo Grande to Grover Beach, mutual cost
savings are available to both agencies by sharing certain specified fire protection and
EMS services; and
WHEREAS, on July 1, 2004, the City of Arroyo Grande and City of Grover Beach
entered into an agreement to provide joint administration of fire services; and
WHEREAS, on May 1, 2007, the City of Arroyo Grande, Oceano Community Services
District and City of Grover Beach entered into an agreement to share certain fire
equipment; and
WHEREAS, the City of Arroyo Grande and City of Grover Beach have approved
proposals to jointly fund a fire training position;
Management and Administrative Services Agreement Page 2
NOW, THEREFORE, in consideration of the mutual covenants herein made, the Parties
agree as follows:
1. Purpose. This Agreement when executed by the Parties hereto shall constitute
an engagement of Arroyo Grande by Grover Beach in providing the management and
training services of a Fire Chief and Battalion Chief to Grover Beach for the operation
and training of its Fire Department.
2. Manaqement Services. Arroyo Grande shall furnish the management services of
a Fire Chief to Grover Beach in order to operate its Fire Department. Said management
services shali inc�ude the following:
a. Under the direction and supervision of the City Manager of Grover Beach,
supervise and provide direction when needed for fire prevention and suppression
activities and EMS of Grover Beach.
b. Confer with Grover Beach Fire Department personnel when required to ascertain
the needs and evaluate the efficiency of the services provided by the Grover
Beach Fire Department to its citizens.
c. Attend and represent the Grover Beach Fire Department and implement the City
of Grover Beach's policies and directives at various local and regional meetings
[i.e., City Council (when required), City Manager, schools, and County Fire
Chiefs, etc.].
d. Supervise the oversight and management of personnel of the Grover Beach Fire
Department.
e. Supervise the purchasing of materials and equipment within the budgetary
constraints of Grover Beach.
f. Supervise adherence to Grover Beach's City and Department policies and
procedures (i.e., personnel rules, administrative policies, purchasing and budget
policies, budget administration, department emergency operation policies,
memorandum of understanding, vacation and sick leave policies, etc.).
g. Respond to citizen complaints regarding personnel or services, requests for
Management and Administrative Services Agreement Page 3
services, and inquires.
h. Promote a harmonious working relationship between fire prevention and
suppression personnei of each respective agency while striving to uphold each
Fire DepartmenYs Mission Statements.
i. Provide duty coverage for Grover Beach.
j. Coordinate assignment of fire apparatus under the Public Safety Equipment
Sharing Agreement entered into by both cities on May 1, 2007.
3. Administrative and Traininp Services. Arroyo Grande shall furnish the
administrative and training services of a Battalion Chief to Grover Beach in order to
train, and assist in the management and administration of Grover Beach's Fire
Department. Said administrative and training services shall inciude the following:
a. Under direction of the Fire Chief, coordinate the training program for the
members of the Grover Beach Fire Department.
b. Prepare and oversee said training program.
c. Monitor required annual training attendance records.
d. Ensure annual state and federal training mandates are met.
e. Develop and maintain the Grover Beach's emergency plans and coordinate
training for Grover Beach staff. ,
f. Provide direct supervision and administrative support for members of the Grover
Beach Fire Department.
g. Maintain regular office hours at the Grover Beach Fire station, to initially include
a minimum of 50% of the position's staff time, but may be adjusted as
recommended by the Fire Chief and agreed by mutual consent of the Arroyo
Grande and Grover Beach City Managers.
h. Provide duty coverage for Grover Beach.
i. Serve as the Fire Chief in his or her absence.
4. Emplovees.
a. All personnel hired by Grover Beach for its Fire Department shall be employees
of Grover Beach, and shall at all times be subject to the direction, supervision,
and control of Grover Beach directly or by the Fire Chief acting on behalf of
Management and Administrative Services Agreement Page 4
Grover Beach pursuant to this Agreement. Grover Beach shall have the sole
responsibility of paying the salaries, payroll taxes, including, but not limited to,
Federal Social Security taxes, Federal and California Employment taxes, and all
other employee-related expenses, including but not limited to Workers'
Compensation Insurance and Retirement Benefits for the employees of Grover
Beach.
b. All personnel hired by Arroyo Grande for its Fire Department shall be employees
of Arroyo Grande, and shail at all times be subject to the direction, supervision,
and controt of Arroyo Grande. Arroyo Grande shall have the so►e responsibility of
paying the salaries, taxes, including, but not limited to, Federal Social Security
taxes, Federai and Catifornia Employment taxes and all other employee-related
expenses, including, but not limited to, Workers' Compensation Insurance and
Retirement Benefits regarding the employees of Arroyo Grande utilized by Arroyo
Grande to provide the services under this Agreement.
5. Costs
a. The City of Arroyo Grande shall provide the services of the Fire Chief at its sole
expense.
b. The City of Grover Beach shall pay to the City of Arroyo Grande a total of
seventy-nine percent (79%) of the total actual cost of salary and benefits for the
Battalion Chief position.
c. The City of Arroyo Grande shail invoice the City of Grover Beach on a semi-
annual basis for payment of salary and benefit costs, which shall be due and payable
within thirty (30) days of receipt of the invoice.
6. Eguipment
a. The City of Arroyo Grande shall provide, at its sole expense, an assigned
emergency vehicle for use by the Fire Chief.
b. The City of Grover Beach shail provide, at its sole expense, an assigned
emergency vehicle for use by the Battalion Chief.
c. Emergency response apparatus shall be coordinated consistent with the terms
Management and Administrative Services Agreement Page 5
set forth in the Public Safety Equipment Sharing Agreement dated May 1, 2007.
7. Compliance with A�nlicable Statutes. Ordinances and Regulations. In pertorming
the services of a Fire Chief and a Battalion Chief required under this Agreement,
employees of the City of Arroyo Grande shall comply with all applicable Federal, State,
and County statutes, ordinances, and regulations.
8. Insurance.
I. Arroyo Grande shall furnish and keep in full force and effect during the term of this
Agreement the following insurance:
a. Workers' Compensation Insurance or self-insurance covering workers'
compensation claims of all Arroyo Grande employees providing services on
behalf of Grover Beach pursuant to this Agreement.
b. Liability Insurance or self-insurance to include general liability and automotive
liability for any and all property claims or suits for damages arising out of Arroyo
Grande's performance under this Agreement by Arroyo Grande's elected and
appointed officials, officers, agents, representatives, subcontractors, volunteers
or employees. The policy shall provide coverage for bodily injury and property
damage in an amount not less than one miliion dollars ($1,000,000.00) combined
single limit per occurrence and shall name "The City of Grover Beach" as an
additional insured. No cancellation or change of coverage shall be effective until
thirty (30) days' written notice has been given to Grover Beach and an
endorsement verifying such coverage shall be provided to Grover Beach upon
execution of this Agreement by both Parties.
II. Grover Beach shall furnish and keep in fuli force and effect during the term of this
Agreement the following insurance:
a. Workers' Compensation Insurance or self-insurance covering workers'
compensation claims of all Grover Beach employees providing services to Arroyo
Grande pursuant to this Agreement.
Management and Administrative Services Agreement Page 6
b. Liability Insurance or self-insurance to include general liability and automotive
liability for any and ail property claims or suits for damages arising out of Grover
Beach's performance under this Agreement by Grover Beach's elected and
appointed officials, officers, agents, representatives, subcontractors, volunteers
or empioyees. The policy shali provide coverage for bodily injury and property
damage in an amount not less than one million dollars ($1,000,000.00) combined
single limit per occurrence and shall name "The City of Arroyo Grande" as an
additional insured. No cancellation or change of coverage shali be effective until
thirty (30) days' written notice has been given to Arroyo Grande and an
endorsement verifying such coverage shall be provided to Arroyo Grande upon
execution of this Agreement by both Parties.
9. Benefit. Expectations, and Performance Based Measurements. The benefits of
this Agreement for Management, Administrative and Training Services, outlined work
outputs, cost-avoidance issues, and related service enhancements shall be monitored
bi-monthly by an oversight committee. The committee will consist of agreed upon
representatives from each Party. This Agreement for Management, Administrative and
Training Services benefits, work outputs, cost-avoidance opportunities or service
enhancements include:
a. An informal reciprocal arrangement to assist the other Party;
b. The opportunity to take advantage of each Party's qualified personnel;
c. The opportunity to take advantage of each Party's response areas and leading to
the reduction of response times;
d. The possibility of achieving economies of scale;
e. The possibility of eliminating duplicate services and the opportunity to share
existing programs;
f. An opportunity to better serve each community without constraints of boundary
limits;
g. The opportunity to reflect well on community policy makers and gain community
support;
Management and Administrative Services Agreement Page 7
h. The improvement of citizen's demands or expectations for services, utilizing the
closest resources;
i. The possibility of cost avoidance in acquisition of new personnel and equipment;
j. The assurance of continued local control;
k. The assurance of each agency's ability to maintain its local identity;
I. The potentiai pathway for future cost saving programs such as: dispatching
services, vehicle maintenance, and the like;
m. The sharing of specialized equipment and personnel for specialized services;
and
n. The immediate access to neighboring resources for planned or un-planned
incidents.
10. Term of this Aqreement. The term of this Agreement shall commence on July 1,
2007, and shall continue in full force and effect for a period of three (3) years. This
Agreement shall automatically renew on an annual basis after the initial three (3) year
period. Either Party may terminate this Agreement at any time, with or without cause,
upon thirty (30) days' prior written notice.
9. Non-assynability. This Agreement shall not be assigned by either Party without
first obtaining the express written consent of the other Party.
11. Notices. Any notice which either party may desire to give to the other party under
this Agreement must be in writing and may be given either by (i) personal service, (ii)
delivery by a reputab�e document delivery service, such as but not limited to, Federal
Express, which provides a receipt showing date and time of delivery, or (iii) mailing in
the United States Mail, certified mail, postage prepaid, return receipt requested,
addressed to the address of the party as set forth below or at any other address as that
party may later designate by notice:
a. GroverBeach
Bob Perrault, City Manager City of Grover Beach 154 S. 8'h Street
Grover Beach, CA 93433
Management and Administrative Services Agreement Page 8
b. Arroyo Grande
Steven Adams, City Manager City of Arroyo Grande 214 E. Branch Street Arroyo
Grande, CA 93420
11. Mutuallndemnification.
a. Arroyo Grande agrees to and shall indemnify, defend and hold Grover Beach and
its elected and appointed officials, officers, agents, representatives,
subcontractors, volunteers or employees harmless from and against all expenses
including without limitation reasonable attorney's fees and disbursements, losses
or liability, including any liabilities, arising out of or loss alleged to have arisen out
of the operations of the Arroyo Grande Fire Department. This indemnity provision
shall survive the expiration or termination of the Agreement.
b. Grover Beach agrees to and shall indemnify, defend and hoid Arroyo Grande and
its elected and appointed officials, officers, agents, representatives,
subcontractors, volunteers or employees harmless from and against ail expenses
including without limitation reasonable attorney's fees and disbursements, losses
or liability, including any liabilities, arising out of or loss alleged to have arisen out
of the operations of the Grover Beach Fire Department. This indemnity provision
shall survive the expiration or termination of the Agreement.
12. Entire Aqreement. Grover Beach and Arroyo Grande agree that this Agreement
constitutes the sole and only Agreement between them representing the fire protection
and EMS management, administrative and training services and correctly sets forth
their obligations and duties with respect to each other.
13. Amendment. This Agreement may be amended only by written consent of the
Parties to the Agreement.
14. No Interpretation Acaainst Draftinq. This Agreement has been negotiated at arm's
length between the Parties hereto. Accordingly, any rule or law (including California Civil
Code § 1635 et seq.) or legal decisions that would require interpretation, or any
Management and Administrative Services Agreement Page 9
ambiguities in the Agreement against the Party that has drafted the applicable provision,
is not applicable and is waived. The provisions of the Agreement shall be interpreted in
a reasonable manner to effect the purpose and intent of the Parties.
15. Execute in Counterparts. The Parties hereto agree that there shall be two
originals of this Agreement which shall be identical in all respects, including form and
substance. The Parties may execute this Agreement in two or more counterparts, which
shall, in the aggregate, be deemed an original, but all of which, together, shall constitute
one and the same instrument.
16. Governinq Law. This Agreement shall be construed in accordance with and
governed by the laws of the State of California.
Executed at Arroyo Grande, California, on the date and year first appearing above.
CITY OF ARROYO GRANDE: CITY OF GROVER BEACH:
By: By:
Tony Ferrara, Mayor Steven C. Lieberman, Mayor
Attest: Attest:
Kelly Wetmore, City Clerk Donna L. McMahon, City Clerk
Approved As To Form: Approved As to Form:
Timothy J. Carmel, City Attorney Martin D. Koczanowicz, City Attorney
o� pRROYpc v���
� INCORPORnTE Z
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� V m
� JULY 10, 10H *
c4<�FORN�P MEMORANDUM
TO: CITY COUNCIL
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTO�
SUBJECT: CONSIDERATION OF APPROVAL OF LEASE AGREEMENT FOR PUBLIC
PARKING AREA
DATE: JUNE 26, 2007
RECOMMENDATION:
It is recommended that the City Council approve and authorize the Mayor to execute a Lease
Agreement between the City and Howard and Aileen Mankins and Blair and Mark Mankins for
the lease of certain parking areas on the north side of East Branch Street for public off-street
parking.
FUNDING:
The lease requires the City to pay one dollar ($1.00) per month. The City is also obligated to
pay or reimburse Howard Mankins for the property taxes, currently $2,848 per year and to
maintain the property. Maintenance costs vary annually. All costs associated with the lease are
paid from the Downtown Parking Fund (Fund 751). Revenues for this fund are collected
through an additional business license tax for businesses within the Parking Business
Improvement Area (generally the Village area) and total approximately $10,000 per year. These
funds are designated for parking related costs.
DISCUSSION:
The City leases two parking lots on the north side of East Branch Street for public off-street
parking. These two lots are the Car Corral and the parking lot that has its main access from Le
Point Street. The terms and conditions of the leases are the same; however, each has a
different expiration date. The Car Corral lease expires in 2008. The lease for the second
parking area, owned by the Mankins family, expired on December 1, 2006 and was recently
discovered during research of future City parking alternatives nearby on Le Point Street.
Staff has provided a new, five (5)-year lease to the Mankins family for approval. The lease
contains the same terms and conditions as the current lease and has been reviewed by the City
Attorney. Mr. Mankins has agreed to renewal of the lease. If the City Council authorizes the
Mayor to sign the lease, it will become effective immediately and expire on November 30, 2011.
ALTERNATIVES:
- Authorize the Mayor to sign the lease;
- Direct staff to renegotiate changes in the conditions of the lease
- Provide direction to staff.
Attachments:
1. Lease
ATTACHMENT1
' LEASE
THIS LEASE, executed in duplicate, at Arroyo Grande, California, on the
day of , 2007, by and between Howard and Aileen Mankins and Blair and
Mark Mankins, hereinafter called Lessors, and the City ofArroyo Grande, hereinaftercalled
Lessee.
IT IS AGREED that in consideration of the rents and covenants hereinafter reserved
and contained on the part of the Lessee to be paid, performed and observed, said Lessor
hereby leases to Lessee that certain property in the City of Arroyo Grande, County of San
Luis Obispo, State of California, more particularly described in Exhibit"A" attached hereto
and incorporated herein and all upon and subject to the terms and provisions herein
contained.
TO HAVE AND TO HOLD the said premises, with the specified rights unto the
Lessee forthe term of five (5)years, commencing December 1, 2006, at the following rent,
to wit: ONE DOLLAR ($1.00) per month.
It is mutually agreed that as additional consideration for the lease that Lessee shall
pay to Lessor all City and County taxes assessed to the hereinafter described real property
during the term of the lease or any extension period. It shall be the duty of the Lessor to
secure a separate assessment and tax bill on the hereinafter described property and to
provide Lessee with said tax bill no later than thirty (30) days before the San Luis Obispo
County taxes become delinquent, and Lessee shall not be deemed to have breached the
terms of this lease unless it is so provided. Furthermore, in the event the Lessee in not
furnished with a separate tax bill forthe leased premises, Lessee will not be responsible for
any penalties and interest charges because of the late payment of said taxes, although it
will not be relieved of the obligation to pay said property taxes.
It is mutually agreed that this lease may be terminated by either party hereto at any
time during the term of the lease, upon thirty (30) days written notice to the other party.
Lessee hereby agrees to keep said premises insured under its Municipal Liability
Insurance Policy and agrees to hold Lessor harmless and exempt from any damage or
injury to any person or property arising from the use of the premises by Lessee or from
failure of Lessee to keep the premises in good condition and repair, as herein provided.
All notices required by law, or by this lease,to be given to the Lessee, City of Arroyo
Grande, shall be deemed made by depositing the same in the United States mail, postage
prepaid and addressed as follows:
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
All notices required by law, or by this lease, to be given to the Lessors shall be
deemed made by depositing the same in the United States mail, postage prepaid and
addressedto:
Howard and Aileen Mankins, and
Blair and Mark Mankins
1005 EI Camino Real
Arroyo Grande, CA 93420-2588
At any time either party may notify the other of the change of address, and notices
will thereafter be sent to the said changed address.
Lessee agrees not to assign or transfer in whole or in part or rent or sublet any
portion of leased premises without first having obtained written consent of the Lessor.
It is mutually agreed that Lessee will not use, or permit said premises or any part
thereof to be used, for any purpose or purposes other than the purpose or purposes for
which the said premises are leased, demised and let unto the Lessee, that is for City off-
street parking purposes.
It is mutually agreed the Lessee will not commit, or suffer to be committed, any
waste upon the said premises or any public or private nuisance; that the Lessee will not
make or suffer to be made any alterations or alterations of the said premises or any part
thereof, except paving, general maintenance, signs or meters, without the written consent
of the Lessor first had and obtained and that any additions of the said premises, except
City signs and parking meters, if any, shall become, at once, a part of the realty and belong
to the Lessor.
IN WITNESS WHEREOF,fhe Lessor and Lessee have hereunto set their respective
hands and seals, this day of , 2007.
LESSORS: HOWARD AND AILEEN MANKINS, and
BLAIR AND MARK MANKINS
LESSEE: CITY OF ARROYO GRANDE
Tony Ferrara, Mayor
Attest:
Kelly Wetmore, City Clerk
Approved as to form:
Timothy J. Carmel, City Attorney
8.g.
pRROyO
pF C
, INCORPORATED �
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T
� JULV 10. 1011 *
c9��FORN�P MEMORANDUM
To: cinr couNCi�
FROM: ROB STRONG, COMMUNITY DEVELOPMENT DIRECTOFY�S
BY: TERESA MCCLISH, ASSOCIATE PLANNER
SUBJECT: CONSIDERATION OF ADOPTION OF AN ORDINANCE AMENDING
PORTIONS OF ARROYO GRANDE MUNICIPAL CODE CHAPTERS
16.04 AND 16.44 OF TITLE 16 TO ESTABLISH CREEK SETBACK
STANDARDS (DEVELOPMENT CODE AMENDMENT 07-003)
DATE: JUNE 26, 2007
RECOMMENDATION:
It is recommended that the City Council adopt an ordinance amending portions of
Chapters 16.04 and 16.44 of Title 16 of the Arroyo Grande Municipal Code, implementing
creek setback standards for all creeks in the City of Arroyo Grande.
FUNDING:
The proposed FY 2007-2008/FY 2008-2009 Bi Annual Budget includes $75,000 in each
year to be used as matching funds for grants pursued for creek restoration projects in
conjunction with the Coastal San Luis Resource Conservation District and Salmon
Enhancement. Additional funds are budgeted for drainage related projects. However,
these are costs associated with recommendations of the draft Creek Resources
Protection Study (draft creek study) and do not involve the proposed General Plan
Amendment and Development Code Amendment.
DISCUSSION:
Backqround
On September 27, 2005 the City Council of Arroyo Grande adopted Ordinance 572 entitled
"An Interim Urgency Ordinance of the City Council of the City of Arroyo Grande
Suspending Acceptance and Processing of Applications for Development of any Portion
of Property Immediately Adjacent to Arroyo Grande Creek, Tally Ho Creek, Meadow
Creek or Creek Tributaries within the City of Arroyo Grande". Pursuant to Government
Code Section 65858(a), the initial Interim Urgency Ordinance was effective for a 45-day
period ending November 11, 2005, and was extended for ten (10) months and fifteen (15)
days, by adoption of Ordinance 574 on November 8, 2005. On August 26, 2006, the
moratorium on development near creeks was extended for one year by adoption of
Ordinance 580.
CITY COUNCIL
DCA 07-003: ORDINANCE ESTABLISHING CREEK SETBACK STANDARDS
JUNE 26, 2007
PAGE 2
Discussion
After many informal meetings and workshops with stakeholders, other affected agencies
and property owners, staff released the Draft Creek Resources Protection Study on May
25, 2007 (draft creek study). On June 5, 2007, the Planning Commission made
recommendations to the City Council regarding the first two of a total of eight
recommendations in the Creek Study: to amend the General Plan and adopt a creek
setback ordinance. The City Council adopted the General Plan Amendment and
introduced the proposed creek setback ordinance on June 12, 2007 which included the
following revision to the definition of top of bank:
"Top ofbank"means'the highesYelevation of land which confines'-the flow ofwater
to the channel. Foc areas where the top of-bank is not tlistinauishable, the edqe of
floodwav shall"be used:as the'top of bank.
A summary of the ordinance (attached) is provided below. Development as defined above
would be prohibited in the setback area.
• Minimum Development Setback range: 50 feet for Meadow Creek and East Fork
of Meadow Creek; 35 feet for Tally Ho and Arroyo Grande Creeks; and 25 for all
other creeks identified on the Conservation Element Creeks Map
. Within the Village zoning districts, through the use of a conditional use permit,
setbacks can provide for an average of 35 feet, where no portion of the setback is
less than 25 feet within a proposed project area. Any area beyond 35 feet used
for averaging must be used as setback area where development is prohibited.
. Existing agricultural operations are exempt from creek setback standards.
. In comparison to alternatives in the draft creek study, the proposed regulations are
simple to implement and more restrictive since development is prohibited (except
for certain fences) in the setback area.
• It should be noted that there may be enforcement issues associated with the new
setback regulations because many activities that are prohibited within the setback
(grading, pavement, small storage areas, etc.) do not require formal City permitting
and will be discovered only through careful observation or citizen complaint.
• In comparison with other alternatives in the draft creek study, the proposal does
not include an additional overlay district; the regulation would be implemented in
conjunction with existing floodplain management regulations.
• The only process for setback deviation is through a variance which requires strict
statutory findings that are considered much more difficult to make in comparison to
a process which allows deviation through a conditional use permit. Setback
averaging within the Village area would require review by conditional use permit
and based upon considerations from a Phase I archeological report, a
hydrogeomorphology report and a biology report and any mitigation for restoration.
• There is no "buffer managemenY' criteria to regulate use within the riparian
corridor, within the setback area and for adjacent areas outside the setback.
CITY COUNCIL
DCA 07-003: ORDINANCE ESTABLISHING CREEK SETBACK STANDARDS
JUNE 26, 2007
PAGE 3
Alternatives for these criteria that would allow certain development (driveways,
decks, etc.) to occur in the setback area, for example, are included in Chapter Five
of the draft creek study. However, such provisions require careful consideration to
enable the appropriate balance of development design flexibility and creek
protection.
PUBLIC COMMENTS:
A public notice was sent to all property owners with properties adjacent to creeks and a 1/8
page public notice was placed in The Tribune. Public hearings on the proposed ordinance
were held on June 5, 2007 for the Planning Commission and June 12, 2007 for the City
Council. Staff also held public workshops on May 31, 2006 and May 30, 2007.
ENVIRONMENTAL ASSESSMENT:
Staff has reviewed this project in compliance with the California Environmental Quality Act,
and has found that there are no anticipated impacts on the environment and a Negative
Declaration has been prepared.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
1. Adopt the ordinance approving Development Code Amendment 07-003;
2. Modify and re-introduce the ordinance;
3. Do not adopt the ordinance and provide direction to staff.
ORDINANCE NO.
AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE TO APPROVE DEVELOPMENT CODE AMENDMENT 07-003
AMENDING PORTIONS OF ARROYO GRANDE MUNICIPAL CODE
CHAPTERS 16.04 AND 16.44 OF TITLE 16 TO ESTABLISH CREEK
SETBACK STANDARDS
WHEREAS, the City Council adopted the updated General Plan which became effective
November 10, 2001 and requires a comprehensive review and necessary revisions to the
Arroyo Grande Municipal Code and Zoning Map for consistency, in accordance with
Government Code Section 65860; and
WHEREAS, the 2001 General Plan include a Agricultural, Conservation and Open Space
Element which include the following principals:
. Resources that are irretrievable and/or irreplaceable need to be protected and
preserved.
. Individuals and the community have a responsibility to future generations as well as to
wildlife to preserve and protect finite natural resources.
. Resource lands contribute to overall public health, safety and welfare beyond provision
of basic necessities such as food, fiber and livelihood.
. Land Use and urban development shall be managed and limited to that which can be
sustained by the available resources and serviced by the circulation and other
infrastructure systems; and
WHEREAS, Conservation and Open Space objective "C/OS2" of the Agricultural,
Conservation and Open Space Element in the 2001 General Plan, is to "Safeguard important
environmental and sensitive biological resources contributing to healthy, functioning
ecosystem'; and
WHEREAS, on July 12, 2005 the City Council of Arroyo Grande, by consensus, directed staff
to evaluate the City's regulations, practices and procedures related to creek setback
requirements and the implementation of related 2001 General Plan policies in the Agriculture,
Conservation and Open Space Element; and
WHEREAS, on September 27, 2005 the City Council of Arroyo Grande, adopted Ordinance
572 entitled "An Interim Urgency Ordinance of the City Council of the City of Arroyo Grande
Suspending Acceptance and Processing of Applications for Development of any Portion of
Property Immediately Adjacent to Arroyo Grande Creek, Tally Ho Creek, Meadow Creek or
Creek Tributaries within the City of Arroyo Grande" (hereinafter sometimes referred to as
the "suspension of creek property developmenY'), which Ordinance expired forty-five days
from the date of its adoption pursuant to Government Code Section 65858(a); and
WHEREAS, on November 8, 2005, the City Council of Arroyo Grande, adopted Ordinance
574 entitled "An Interim Urgency Ordinance of the City Council of Arroyo Grande to extend
the suspension of acceptance and processing of New Applications for Development of any
ORDINANCE NO.
PAGE 2
Portion of Property Immediately Adjacent to Arroyo Grande Creek, Tally Ho Creek, Meadow
Creek or Creek Tributaries within the City of Arroyo Grande" which ordinance expired 10
months and 15 days from the date of its adoption pursuant to Government Code Section
65858(a); and
WHEREAS, on August 22, 2006, the City Council held a duly noticed public hearing and
adopted Ordinance No. 580 extending the suspension of creek property development for a
period of one year, pursuant to Government Code Section 65858(a).
WHEREAS, on May 25, 2007, the City released a draft Creek Resources Protection Study
that includes research and recommendations concerning the necessity for creek buffers
that contribute to streambank stabilization, allow for vegetative cover and reduction of water
temperature, offer a setback distance for intensive uses, provide a source of food, nesting
cover, and shelter for wildlife, intercept pollutants and manage other environmental
concerns, and increase environmental sustainability; and
WHEREAS, on June 5, 2007, the Planning Commission held a duly noticed public hearing
and recommended that the City Council adopt a resolution for General Plan Amendment
07-001 that amends the Conservation Element of the General Plan for creek protection
policies and an ordinance to amend the Municipal Code Chapters 16.04 and 16.44 to
establish creek setback standards; and
WHEREAS, on June 12, 2007, the City Council held a duly noticed public hearing to
consider the proposed resolution for General Plan Amendment 07-001 that amends the
Agriculture, Conservation and Open Space Element of the General Plan for creek protection
policies and an ordinance to amend the Municipal Code Chapters 16.04 and 16.44 to
establish creek setback standards; and
WHEREAS, after consideration of all testimony and all relevant evidence, the City Council
has determined that the following Development Code Amendment findings can be made in an
affirmative manner:
A. The proposed revision to the Municipal Code is consistent with the goals, objectives,
policies and programs of the general plan land use and agriculture, conservation and
open space elements, and is necessary and desirable to implement to provisions of
the General Plan.
B. The proposed revision to the Municipal Code will not adversely affect the public
health, safety, and welfare or result in an illogical land use pattern since the
proposed changes allows the city to provide safety from flooding and protect the
city's creek resources.
C. The proposed revision to the Municipal Code is consistent with the purpose and
intent of the flood protection management overlay district.
ORDINANCE NO.
PAGE 3
D. The City has conducted an environmental review and has found that it can be seen
with certainty that there is no possibility that the proposed Ordinance will have an
effect on the environment and therefore has prepared a Negative Declaration.
NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande, as
follows:
SECTION 1: The above recitals and findings are true and correct.
SECTION 2: Arroyo Grande Municipal Code Section 16.04.070.0 is hereby amended in part
and Section 16.44.050 is hereby amended in its entirety as shown in Exhibit "A" attached
hereto and incorporated herein by this reference.
SECTION 3: If any section, subsection, subdivision, paragraph, sentence, or clause of this
Ordinance or any part thereof is for any reason held to be unlawFul, such decision shall not
affect the validity of the remaining portion of this Ordinance or any part thereof. The City
Council hereby declares that it would have passed each section, subsection, subdivision,
paragraph, sentence, or clause thereof, irrespective of the fact that any one or more section,
subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional.
cECTIoN d Upon adoption of this Ordinance, the Director of Administrative Services shall file
a Notice of Determination.
SECTION 5: A summary of this Ordinance shall be published in a newspaper published and
circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting
at which the proposed Ordinance is to be adopted. A certified copy of the full text of the
proposed Ordinance shall be posted in the office of the Director of Administrative
Services/City Clerk. Within fifteen (15) days after adoption of the Ordinance, the summary
with the names of those City Council Members voting for and against the Ordinance shall
be published again, and the Director of Administrative Services/City Clerk shall post a
certified copy of the full text of such adopted Ordinance.
SECTI�N s: This Ordinance shall take effect thirty (30) days after its adoption.
On motion by Councilmember , seconded by Council Member ,
and by the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
the foregoing Ordinance was introduced this 12`h day of June 2007.
ORDINANCE NO.
PAGE 4
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
ORDINANCE NO.
PAGE 5
EXHIBIT "A"
DEVELOPMENT CODE AMENDMENT 07-003
16.04.070.0 (Note to codifier: amend the definition for "DevelopmenY' and add the
definitions for "Riparian habitaY'and "Top of bank"]
"DevelopmenY' means ; the
construction, reconstruction, conversion, structural alteration, relocation, or enlargement
of any structure; anv use, chanqe in use or extension of use of anv buildinqs or land; any
mining, excavation, landfill or land disturbance includinq anv clearinq or qradinq or other
movement of land; and any use or extension of the use of land. For purposes of
environmental and discretionarv permit review, the term development shall include the
division or a adiustment of parcels of land.
"Riparian habitat" means veqetation qrowinq close to a watercourse or sprinq that is
qenerally critical for wildlife cover, fish food orqanisms, stream nutrients and larqe orqanic
debris, and for streambank stabilitv.
"Top of bank" means the hiqhest elevation of land which confines the flow of water to the
channel. For areas where the top of bank is not distinquishable, the edqe of floodwav shall
be used as the top of bank.
16.44.050 Floodplain management and Creek Protection (FM�District (unmapped)
A. Statement of Purpose and Intent. It is the purpose of this section to promote the public
health, safety, and general welfare, to safequard important environmental and
sensitive bioloqical resources contributinq to healthv, functioninq ecosvstem and to
minimize public and private losses due to flood conditions in specific areas by
provisions designed to:
1. Protect human life and health;
2. Minimize expenditure of public money for costly flood control projects;
3. Minimize the need for rescue and relief efforts associated with flooding and
generally undertaken at the expense of the general public;
4. Minimize prolonged business interruptions;
5. Minimize damage to public facilities and utilities such as water and gas mains,
electric, telephone and sewer lines; and streets and bridges located in areas of
special flood hazard;
6. Help maintain a stable tax base by providing for the sound use and development of
areas of special flood hazard so as to minimize future blighted areas caused by
flood damages;
7. Ensure that potential buyers are notified that property is in an area of special flood
hazard;
8. Ensure that those who occupy the areas of special flood hazard assume
responsibility for their actions;
9. Implement qeneral plan policies to enhance natural creek functions and values bv
providinq erosion control, sedimentation prevention, enhancement of riparian
habitat corridors, water qualitv protection and aesthetic and recreational
opportunities. -
ORDINANCE NO.
PAGE 6
B. Methods of Reducing Flood Losses and providinq creek qrotection. In order to
accomplish its purposes, this section includes the following methods and provisions:
1. Restrict or prohibit uses which are dangerous to health, safety and property due to
water or erosion hazards, or which result in damaging increases in erosion or flood
heights or velocities;
2. Require that uses vulnerable to floods, including facilities which serve such uses,
be protected against flood damage at the time of initial construction;
3. Control the alteration of natural flood plains, stream channels, riparian habitat, and
natural protective barriers, which help accommodate or channel flood waters;
4. Control filling, grading, dredging, and other development which may increase flood
damage or deqrade riparian habitat;
5. Prevent or regulate the construction of flood barriers, or incremental floodolain
constriction which will unnaturally divert flood waters or which may increase flood
hazards in other areas.
6. Creeks shall remain in their natural state and shall not be altered unless aqproved
bv the Citv Council in coniunction with an aqplication for a conditional use permit
and permitted bv other responsible apencies.
C. General Provisions for Creek Protection.
1. Applicabilitv. The section shall apqly to all creeks and drainaqe wavs, that are
identified on the General Plan Conservation and Open Space Element Creek Map.
a) Minimum Development Setbacks for Creek vards and Drainaqe Wavs:
Development, as defined in this Title. includinq fences and walls, shall be
setback from the top of bank or edqe of riqarian habitat, whichever is farther
from the creek flow line.
i) Arrovo Grande Creek and Tallv Ho Creek: a minimum setback of 35 feet.
For Properties located within the Villaqe Core Downtown (VCD) or Villaqe
Mixed Use (VMU) districts, throuqh application of a conditional use permit
and based upon consideration of recommendations from a Phase I
Archeoloqical Studv; a bioloqv report; and a hvdroqeomorpholoqv report, the
setback mav provide for an averaqe of 35 feet within a proposed proiect
area but under no circumstance shall anv portion be less than 25 feet.
ii) Meadow Creek and East Fork of Meadow Creek: a minimum setback of 50
feet.
iii) All other Creeks and Drainaqe Wavs: a minimum setback of 25 feet.
2. Fences and other structures such as culverts, walls and bridqes which must be
constructed within the floodwav shall be desiqned in accordance with all aoplicable
best manaqement practices so as to prevent an obstruction or diversion of flood and
drainaqe flow and to minimize adverse effects to natural riaarian habitat. Fences mav
be permitted in the Develooment setback if desiqned to allow for wildlife aassaqe and
the unimpeded flow of water.
3. Clearinq of siqnificant veqetation canopy cover or herbaceous qround cover
removal of anv native plant species within the riaarian area is qrohibited within the
Setback area A tree permit mav be reQUested for trees ootentiallv affectinq public
safety
4. Existinq apricultural operations are exempt from creek setback standards
established herein.
ORDINANCE NO.
PAGE 7
5. Exceptions to the repuirements established in this section can be made onlv upon
a findinq that its aaplication would violate federal and state law
G D. General Provisions for Floodolain Manaqement:
1 . Land to which this section applies. This section shall apply to all areas of special
flood hazards within the jurisdiction of the city.
2. Basis for Establishing the Areas of Special Flood Hazard. The areas of special flood
hazard identified by the Federal Insurance Administration (FIA) of the Federal
Emergency Management Agency (FEMA) in the Flood Insurance Study (FIS) dated
March 19, 1984 and accompanying Flood Insurance Rate Maps (FIRMs) and Flood
Boundary and Floodway Maps (FBFMs), dated September 19, 1984, and all
subsequent amendments and/or revisions, are adopted by reference and declared to
be a part of this section. These areas are the minimum area of applicability of this
section and may be supplemented by studies for other areas which allow
implementation of this section and which are recommended to the city by the
floodplain administrator. The study, FIRMs and FBFMs are on file at the Department of
Public Works, 214 East Branch Street, City of Arroyo Grande, California 93421.
3. Compliance. No structure or land shall hereafter be constructed, located, extended,
converted or altered without full compliance with the term of this section and other
applicable regulations. Violation of the requirements (including violations of conditions
and safeguards established in connection with conditions) shall constitute a
misdemeanor. Nothing herein shall prevent the city from taking such lawful action as is
necessary to prevent or remedy any violation.
4. Abrogation and Greater Restrictions. This section is not intended to repeal,
abrogate or impair any existing easements, covenants or deed restrictions. However,
where this section and another ordinance, easement, covenant or deed restriction
conflict or overlap, whichever imposes the more stringent restrictions shall prevail.
5. Interpretation. In the interpretation and application of this section, all provisions shall
be:
a) Considered as minimum requirements;
b) Liberally construed in favor of the governing body; and
c) Deemed neither to limit nor repeal any other powers granted under state
statutes.
6. Warning and Disclaimer of Liability. The degree of flood protection required by this
section is considered reasonable for regulatory purposes and is based on scientific
and engineering considerations. Larger floods can and will occur on rare occasions.
Flood heights may be increased by man-made or natural causes. This section does .
not imply that land outside the areas of special flood hazards or uses permitted within
such areas will be free from flooding or flood damages. This section shall not create
liability on the part of city, any officer or employee thereof, the state of California, or
the Federal Insurance Administration, Federal Emergency Management Agency, for
any flood damages that result from reliance on this section or any administrative
decision lawfully made hereunder.
�E. Administration.
1. Establishment of Development Permit. A development permit shall be obtained
before any construction or other development begins within any area of special flood
hazard established in subsection C of this section. Application for a development
ORDINANCE NO.
PAGE 8
within an area of special hazard shall be made on forms furnished by the floodplain
administrator and may include, but not be limited to: plans in duplicate drawn to scale
showing the nature, location, dimensions and elevation of the area in question;
existing or proposed structures, fill, storage of materials, drainage facilities; and the
location of the foregoing. Specifically, the following information is required:
a) Proposed elevation in relation to mean sea level, of the lowest floor (including
basement) of all structures in Zone AO, elevation of highest adjacent grade and
proposed elevation of lowest floor of all structures; or proposed elevation in relation
to mean sea level to which any nonresidential structure will be floodproofed, if
required in subsection (E)(1)(c)(iii) of this section.
b) All appropriate certifications listed in subsection (D)(3)(d) of this section;
c) Description of the extent.to which any watercourse will be altered or relocated as
a result of proposed development.
2. Designation of the Floodplain Administrator. The director of public works appointed
to administer, implement and enforce this section.
3. Duties and Responsibilities of the Floodplain Administrator. The duties and
responsibilities of the floodplain administrator shall include, but not be limited to the
following:
a) Permit Review. Review all development permits within the special hazard areas
to determine that:
i) Permit requirements of this section have been satisfied,
ii) The site is reasonably safe from flooding, and
iii) The proposed development does not adversely affect the carrying
capacity of areas where base flood elevations have been determined but a
floodway has not been designated. For purposes of this section, "adversely
affects" means that the cumulative effect of the proposed development when
combined with all other existing and anticipated development will increase
the water surface elevation of the base flood more than one foot at any
point.
iv. All other required State and Federal permits have been obtained.
b) Review and Use of Any Other Base Flood Data. When base flood elevation data
has not been provided in accordance with subsection (C)(2) of this section, the
floodplain administrator shall obtain, review and reasonably utilize any base flood
elevation and floodway data available from a federal or state agency, or other
source, in order to administer subsection E of this section.
c) Notification of Other Agencies. Whenever there is an alteration or relocation of a
watercourse:
i) Notify adjacent communities and the California Department of Water
Resources prior to alteration or relocation;
ii) Submit evidence of such notification to the Federal Insurance Administration,
Federal Emergency Management Agency;
iii) Assure that the flood carrying capacity within the altered or relocated portion
the watercourse is maintained.
d) Documentation of Floodplain Development. Obtain and maintain for public
inspection and make available as needed the following:
i) Certification required by subsection (E)(1)(c)(i) of this section (lowest floor
elevations);
ORDINANCE NO.
PAGE 9
ii) Certification required by subsection (E)(1)(c)(ii) of this section (elevation or
floodproofing of nonresidential structures);
iii) Certification required by subsection (E)(1)(c)(iii) of this section (wet
floodproofing standard);
iv) Certification of elevation required by subsection (E)(3)(b) of this section
(subdivision standariis);
v) Certification required by subsection (E)(6)(a) of this section (floodway
encroachments).
e) Map Determinations. Make interpretations where needed, as to the exact
location of the boundaries of the areas of special flood hazard, for example,
where there appears to be a conflict between a mapped boundary and actual
field conditions. The person contesting the location of the boundary shall be
given a reasonable opportunity to appeal the interpretation as provided in
subsection F of this section.
f) Take action to remedy violations of this section as specified in subsection (C)(3)
of this section.
g) Base Flood Elevation Chanqes due to phvsical alterations: Such submissions
are necessarv so that upon confirmation of these phvsical chanqes affectinq
floodinq conditions, risk premium rates and floodplain manaqement
requirements are based on current data.
i) Within 6 months of information becominq available or aroiect completion,
whichever comes first, the floodqlain administrator shall submit or assure that
the permit applicant submits technical or scientific data to FEMA for a Letter of
Map Revision (LOMR).
iil All LOMR's for flood control proiects are approved prior to issuance of
buildinp permits. Buildinq permits must not be issued based on Conditional
Letters of Map Revision (CLOMR's). Approved CLOMR's allow construction of
the proposed flood control prolect and land preparation as specified in the "start
of construction" definition.
�F. Provisions for Flood Hazard Reduction. In addition to the development standards of
the district with which the FHCP district has been combined and the standards contained
in Chapters 16.48 and 16.52, the standards contained in this section shall apply. In the
event of a conflict in the applicable regulations, the provisions of this section shall govern.
1. No fill shall be qermitted within the 100-vear floodplain of Creeks or Drainaqe wavs
unless appropriate mitiqation measures are implemented in accordance with the
California Environmental Qualitv Act (CEQA) and the Citv's CEQA Guidelines and the
followinq standards:
a) The fill is for the minimum area to accommodate a structure and allow for a five
(5) foot border area which shall have a side slope of 4:1 or flatter when no native
riparian landscapinq or erosion control can be provided:
b) All trees shall be arotected or mitiqated:
c) The fill will not encroach within the develoqment setback area of a creek:
dl The fill will not result in adverse environmental impacts on the creek.
�2.Standards of Construction. In all areas of special flood hazards the following
standards are required:
a) Anchoring.
i) All new construction and substantial improvements within special flood
ORDINANCE NO.
PAGE 10
hazard areas shall be adequately anchored to prevent flotation, collapse or
lateral movement of the structure resulting from hydrodynamic and
hydrostatic loads, including the effects of buoyancy.
ii) All manufactured homes shall meet the anchoring standards of subsection
(E)(4) of this section.
b) Construction Materials and Methods. All new construction and substantial
improvement with special flood hazard areas shall be constructed;
i) With materials and utility equipment resistant to flood damage;
ii) Using methods and practices that minimize flood damage;
iii) With electrical, heating, ventilation, plumbing and air conditioning equipment
and other service facilities that are designed and/or located so as to prevent
water from entering or accumulating within the components during conditions of
flooding; and if
iv) Within Zones AH or AO, so that there are adequate drainage paths around
structures on slopes to guide flood waters around and away from proposed
structures.
c) Elevation and Floodproofing. See Section 16.04.070 for definitions for
"basement," "new construction," "substantial damage" and "substantial
improvement."
i) Residential construction, new or substantial improvement, shall have the
lowest floor, including basement:
(A) In an AO zone, elevated above the highest adjacent grade to a height
exceeding the depth number specified in feet on the FIRM by at least
one foot, or elevated at least three feet above the highest adjacent grade
if no depth number is specified;
(B)In an A zone, elevated at least one foot above the base flood elevation,
as determined by the community;
(C)In all other zones, elevated at least one foot above the base flood
elevation. Upon the completion of the structure, the elevation of the
lowest floor including basement shall be certified by a registered
professional engineer or surveyor, and verified by the se�#�r
building inspector to be properly elevated. Such certification or
verification shall be provided to the floodplain administrator.
(D)For floodplain management purposes the term "lowest floor" means the
lowest floor of the lowest enclosed area, including basement definition.
An unfinished or flood resistant enclosure below the lowest floor that is
usable solely for parking of vehicles, building access or storage in an
area other than a basement area, is not considered a building's lowest
floor provided it conforms to applicable non-elevation design
requirements, including, but not limited to:
(1) The floodproofing standard, in subsection (E)(1)(c)(iii) of this section;
(2) The anchoring standards in subsection (E)(1) of this section;
(3) The construction materials and methods standards in subsection
(E)(1)(b) of this section;
(4) The standards for utilities in subsection (E)(2) of this section.
ii) Nonresidential construction, new or substantial improvement, shall either be
elevated to conform with subsection (E)(1)(c) of this section or together with
ORDINANCE NO.
PAGE 11
attendant utility and sanitary facilities;
(A) Be floodproofed, below the elevation recommended under subsection
(E)(1)(C)(i) of this section so that the structure is watertight with walls
substantially impermeable to the passage of water;
(B) Have structural components capable of resisting hydrostatic and
hydrodynamic loads and effects of buoyancy; and
(C) Be certified by a registered professional engineer or architect that the
standards of this subsection are satisfied. Such certification shall be
provided to the floodplain administrator.
iii) All new construction and substantial improvement with fully enclosed areas
below the lowest floor (excluding basements) that are usable solely for
parking of vehicles, building access or storage, and which are subject to
flooding, shall be designed to automatically equalize hydrostatic flood forces
on exterior walls by allowing for the entry and exit of floodwater. Designs for
meeting this requirement must exceed the following minimum criteria:
(A)Be certified by a registered professional engineer or architect; or
(B)Have a minimum of two openings having a total net area of not less than
one square inch for every square foot of enclosed area subject to
flooding. The bottom of all openings shall be no higher than one foot
above grade. Openings may be equipped with screens, louvers, valves
or other coverings or devices provided that they permit the automatic
entry and exit of floodwater.
iv) Manufactured homes shall also meet the standards in subsection (E)(4) of
this section.
�3. Standards for Utilities.
a) All new and replacement water supply and sanitary sewage systems shall be
designed to minimize or eliminate:
i) Infiltration of flood waters into the systems; and
ii) Discharge from the systems into flood waters.
b) On-site waste disposal systems shall be located to avoid impairment to them, or
contamination from them during flooding.
�4. Standards for Subdivisions.
a) All preliminary subdivision proposals shall identify the flood hazard area and the
elevation of the base flood..
b) All subdivision plans within special flood hazard areas will provide the elevation
of proposed structure(s) and pad(s). If the site is filled above the base flood
elevation, the lowest first floor and pad elevations shall be certified by a registered
professional engineer or surveyor and provided to the floodplain administrator.
c) All subdivision proposals shall be consistent with the need to minimize flood
damage.
d) All subdivision proposals shall have public utilities and facilities such as sewer,
gas, electrical and water systems located and constructed to minimize flood
damage.
e) All subdivisions shall provide adequate drainage to reduce exposure to flood
hazards.
4.5. Standards for Manufactured Homes.
a) All manufactured homes that are placed or substantially improved within Zones
ORDINANCE NO.
PAGE 12
A1-30, AH, AE, and AR on the communitys Flood Insurance Rate Map, on sites
located:
i) Outside of a manufactured home park or subdivisions;
ii) In a new manufactured home park or subdivision;
iii) In an expansion to an existing manufactured home park or subdivision; or
iv) In an existing manufactured home park or subdivision on a site upon which a
manufactured home has incurred substantial damage as the result of a flood,
shall be elevated on a permanent foundation such that the lowest floor of the
manufactured home is elevated at least one foot above the base flood
elevation, and shall be securely fastened to an adequately anchored foundation
system to resist flotation collapse and lateral movement.
b) All manufactured homes to be placed or substantially improved on sites in an
existing manufactured home park or subdivision within Zones A1-30, AH, AE, AR
on the community's Flood Insurance Rate Map that are not subject to the
provisions of subsection (E)(4)(a) of this section will be securely fastened to an
adequately anchored foundation system to resist foundation collapse and lateral
movement, and will be elevated so that either the:
i) Lowest floor of the manufactured home is at least one foot above the base
flood elevation; or
ii) Manufactured home chassis is supported by reinforced piers or other
foundation elements of at least equivalent strength that are no less than thirty-
six (36) inches in height above grade.
�6. Standards For Recreational Vehicles.
a) All recreational vehicles placed on sites within Zones A1-30, AH, AE, and AR on
the community's Flood Insurance Rate Map will either:
i) Be on the site for fewer than one hundred eighty (180) consecutive days, and
be fully licensed and ready for highway use. A recreational vehicle is ready for
highway use if it is on its wheels or jacking system, is attached to the site only
by quick disconnect type utilities and security devices, and has no permanently
attached additions; or
ii) Meet the permit requirements of subsection D of this section and the
elevation and anchoring requirements for manufactured homes in subsection
(E)(4)(a) of this section.
�7. Floodways. Located within areas of special flood hazard established in subsection
(C)(2) of this section are areas designated as floodways. Since the floodway is an
extremely hazardous area due to the velocity of flood waters which carry debris,
potential projectiles, and erosion potential, the following provisions apply:
a) Prohibit encroachments, including fill, new construction, substantial
improvement, and other new development unless certification by a registered
professional engineer or architect is provided demonstrating that encroachments
shall not result in any increase in the base flood elevation during the occurrence of
the base flood discharge.
b) If subsection (E)(6)(a) of this section is satisfied, all new construction, substantial
improvement, and other proposed new development shall comply with all other
applicable flood hazard reduction provisions of subsection E of this section.
�G. Variances and Appeals.
1. The planning commission of the city shall hear and decide appeals and requests for
ORDINANCE NO.
PAGE 13
variances from the requirements of this section.
2. The planning commission shall hear and decide appeals regarding any decision or
determination made by the floodplain administrator in the enforcement or
administration of this section may be appealed to the city council.
3. The variance criteria set forth in this section are based on the general principle that
variances pertain to a piece of property and are not personal in nature. A variance may
be granted for a parcel of property with physical characteristics so unusual that
complying with the requirements of this section would create an exceptional hardship
to the applicant or the surrounding property owners. The characteristics must be
unique to the property and not be shared by adjacent parcels. The unique
characteristic must pertain to the land itself, not to the structure, its inhabitants, or the
property owners.
4. Review of Variance Requests. In passing upon requests for creek setback or flood
manaqement- related variances, the planning commission shall consider all technical
evaluations, all relevant factors, standards specified in other subsections of this
section, and t#e:
a) Potential impacts to cultural, bioloqical, and hvdroloqical resources have been
adequatelv mitiqated based on consideration of a phase I archeoloqical studv, a
bioloqy report and a hvdroqeomorpholoaist report.
a}bZ Danger that materials may be swept onto other lands to the injury of others;
�}c� Danger of life and property due to flooding or erosion damage;
s�-r� Susceptibility of the proposed facility and its contents to flood damage and
the effect of such damage on the existing individual owner and future owners of the
property;
d�� Importance of the services provided by the proposed facility to the community;
e�f� Necessity to the facility of a waterfront location, where applicable;
#� g� Availability of alternative locations for the proposed use which are not subject
to flooding or erosion damage;
g�� Compatibility of the proposed use with existing and anticipated development;
k►� � Relationship of the proposed use to the comprehensive plan and floodplain
management program for that area;
+� j� Safety of access to the property in time of flood for ordinary and emergency
vehicles;
}} � Expected heights, velocity, duration, rate of rise, and sediment transport of
the, flood waters expected at the site; and
Ic3 � Costs of providing governmental services during and after flood conditions,
including maintenance and repair of public utilities and facilities such as sewer,
gas, electrical, and water system, and streets and bridges.
5. Conditions for Variances.
a) Generally, variances may be issued for new construction, substantial
improvement, and other proposed new development to be erected on a lot
of one-half acre or less in size contiguous to and surrounded by lots with
existing structures constructed below the base flood level, providing that the
procedures of subsection D and E of this section have been fully
considered. As the lot size increases beyond one-half acre, the technical
justification required for issuing the variance increases.
b) Variances may be issued for the repair or rehabilitation of historic structures
ORDINANCE NO.
PAGE 14
upon a determination that the proposed repair or rehabilitation will not
preclude the structure's continued designation as an historic structure and
the variance is the minimum necessary to preserve the historic character
and design of the structure.
c) Variances shall not be issued within any mapped regulatory floodway if any
increase in flood levels during the base flood discharge would result.
d) Variances shall only be issued upon a determination that the variance is the
minimum necessary considering the flood hazard, to afford relief. "Minimum
necessary" means to afford relief with a minimum of deviation from the
requirements of this section. For example, in the case of variances to
elevation requirement, this means the city need not grant permission for the
applicant to build at grade, or even to whatever elevation the applicant
proposes, but only to that elevation which the city believes will both provide
relief and preserve the integrity of the local ordinance.
e) Variances shall only be issued upon a:
i) Showing of good and sufficient cause;
ii) Determination that failure to grant the variance would result in exceptional
hardship to the applicant; and
iii) Determination that the granting of a variance will not result in increased
flood heights, additional threats to public safety, or extraordinary public
expense, create a nuisance cause fraud or victimization of the public, or
conflict with existing local laws or ordinances.
"Hardship," as used in this subsection, means the exceptional hardship that
would result from a failure to grant the requested variance. The hardship
must be exceptional, unusual, and peculiar to the property involved.
Economic or financial hardship alone is not exceptional. Inconvenience,
aesthetic considerations, physical handicaps, personal preferences, or the
disapproval of one's neighbors likewise cannot, as a rule, qualify as an
exceptional hardship.
"Public safety and nuisance," as used in this subsection, means that the
granting of a variance must not result in anything which is injurious to safety
or health of an entire community or neighborhood, or any considerable
number of persons, or unlawfully obstructs the free passage or use, in the
customary manner, of any navigable lake, or river, bay, stream, canal or
basin.
"Fraud and victimization," as used in this subsection, means that the
variance granted must not cause fraud on or victimization of the public. In
examining this requirement, the city will consider the fact that every newly
constructed building adds to government responsibilities and remains a part
of the community for fifty (50) to one hundred (100) years. Buildings that are
permitted to be constructed below the base flood elevation are subject
during all those years to increased risk of damage from floods, while future
owners of the property and the community as a whole are subject to all the
costs, inconvenience, danger and suffering that those increased flood
damages bring. In addition, future owners may purchase the property,
unaware that it is subject to potential flood damage, and can be insured only
at very high flood insurance rates.
ORDINANCE NO.
PAGE 15
f) Variances may be issued for new construction, substantial improvement, and
other proposed new development necessary for the conduct of a functionally
dependent use provided that the provisions of subsection (F)(5)(a) through (e) of
this section are satisfied and that the structure or other development is protected
by methods that minimize flood damages during the base flood and does not result
in additional threats to public safety and does not create a public nuisance.
g) Upon consideration of the factors of subsection (F)(4) of this section and the
purposes of this section, the planning commission may attach such conditions to
the granting of variances as it deems necessary to further the purposes of this
section.
6. Any applicant to whom a variance is granted shall be given written notice that:
a) The issuance of a variance to construct a structure below the base flood level
can result in substantially increased premium rates for flood insurance, as
determined by their insurance carrier,
b) Such construction below the base flood level increases risks to life and
property.
7. The floodplain administrator will maintain a record of all variance actions, including
justification for their issuance, and report such variances issued in its biennial
report submitted to the Federal Insurance Administration, Federal Emergency
Management Agency.
�
8.h.
E pRROy�
� C�
' INCORVOR�TED 9
u o MEMORANDUM
� NLY t0. 1011 * .
c4��FOR�\P
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �
SUBJECT: CONSIDERATION OF GREASE CONTROL PROGRAM AND
INTERAGENCY AGREEMENT WITH THE SOUTH SAN LUIS OBISPO
� COUNTY SANITATION DISTRICT (SSLOCSD)
I DATE: JUNE 26, 2007
RECOMMENDATION:
It is recommended the Council:
A. request the South San Luis Obispo County Sanitation District assist in
coordinating a Grease Control Program for all food service facilities located
within the City;
B. approve the attached interagency agreement; and
C. authorize the Mayor to execute the agreement.
FUNDING:
The cost of the program would be reimbursed proportionately by the Parent Agencies of
the District based upon the number of businesses in the program. The current
breakdown is 50% City of Grover Beach ($19,805), 35% City of Arroyo Grande
($13,460), and 15% for OCSD ($5,960) for a total of $39,225. This cost distribution
would be reviewed on an annual basis and may increase or decrease as warranted.
'�,; This new funding will provide for the administration of the Grease Control program,
�, specifically coordinating with the Parent Agencies for permitting, inspections and
' Program compliance. A table depicting approximate program funding by Parent
Agencies is provided below.
ESTIMATEOFFA7S,OILSANDGREASE FOG PROGRAMCO5T5
I hi�9�
Project MnualPfojBp ProjeCl '
Inspector TotalMnual Inspection Caordinator Coordiration CooMiraLOn =�a�t; �:
h TotalFacilities Hou�lyBillirg_ Irepection Mnwl$ Hou�VyBillirg Houre'(5% Mnual$ Tolal�ilmual� `�;
ill PareMPgency Inspecled Rate Houre Allocalion Rate Weekly) Alloration Pra,yamCost�al
:
I
Ciryof Grarde 36 $ 85.00 54.0 $ 4,590.00 $ 8500 104 $ 8.87043 $ : t3J1811;
Ocearo-OCSD 16 $ 85.00 24.0 $ 2.040.00 $ &5.00 46 $ 3.920 ZO S �::5,%0': .
� Ci ofGroverBeach 53 $ 85.00 79.5 $ 6,757.50 $ 8500 154 $ 13,047W S��' 19�805
� .��:�. � �.- � . .
� rda crsNa Faom�s �os ' ES7IMATED GREASE FROGRAM CO5T5 S " 39,226�-
.._ ..�. . . � . -�.{. �
'Eslirnalepcp5hlrclWesROgranCOpLi�ulim.IntpectbnaMGrt2nl�.viryl�pwfvxj
t
I
I
,r- _
CITY COUNCIL
CONSIDERATION OF A GREASE CONTROL PROGRAM INTERAGENCY
AGREEMENT WITH THE SOUTH SAN LUIS OBISPO COUNTY SANITATION
DISTRICT
JUNE 26, 2007
Page 2 of 3
DISCUSSION:
The SSLOCSD provides wastewater treatment and trunk sewer collection services to
City of Arroyo Grande, Grover Beach and the Oceano Community Services District
(OCSD). This service area covers approximately 9.45 square miles and supports an
estimated population of 36,650. The general service area of SSLOCSD includes
approximately 213 food facilities, primarily restaurants.
The Regional Water Quality Controi Board (RWQCB) issued Waste Discharge
Requirement (WDR) Order No. R3-2004-0062 in September 2004. This mandated that
each of the Parent Agencies of the SSLOCSD implement a Source Control Program for
all sources of grease and fats discharged into the sewer system, more specifically
referred to as a Grease Control Program.
Historically, SSLOCSD staff has assisted Parent Agency personnel with the preparation
of RWQCB's Collection System Annual Reports that must be filed by each of the Parent
Agencies. During the preparation of the Annual Reports over the last two years, District
staff met with the Public Works Directors and staff of OCSD, the City of Arroyo Grande
and the City of Grover Beach. Due to staffing and resource requirements, each Parent
Agency requested that the SSLOCSD assist with the implementation and monitoring of
a Grease Control Program. This is specifically driven by the fact that there would be
duplicative efforts by each of the agencies and that this task would be best served if
consolidated into one entity. In addition, the work involved is sporadic in nature and
would not lend itself to a full time position. As a result, staff is recommending a program
whereby SSLOCSD Engineering staff would develop the program in concert with the
Parent Agencies and provide personnel intermittently to inspect businesses for
compliance with the Grease Program.
The overall intent of the first year of the program is to focus on large contributors of
fats, oils and greases into the SSLOCSD's wastewater system. In an effort to iocalize
our program, the SSLOCSD staff, along with Agency representative, narrowed the list
of food services establishments to approximately 105 facilities.
It is estimated that an effective Grease Control Program can reduce the number of
sewer overflows. In addition the plant will not have to treat and remove as much grease
from the influent. The City pertorms quarterly cleanings and maintenance of the
collection system. With a Grease Control Program in place, the Parent Agencies have
the potential to reduce cleaning schedules from quarterly to semi-annual in addition to
reducing grease related maintenance costs. The Grease Control Program is scheduled
to begin July 01, 2007.
CITY COUNCIL
CONSIDERATION OF A GREASE CONTROL PROGRAM INTERAGENCY
AGREEMENT WITH THE SOUTH SAN LUIS OBISPO COUNTY SANITATION
DISTRICT
JUNE 26, 2007
Page 3 of 3
It is recommended the City approve the Grease Control Program in accordance with the
subject WDR. As a component, the Grease Control Program will be reviewed once a
year as part of the WDR Annual Report for its cost and operational effectiveness. The
attached interagency Agreement, subject to final review by the SSLOCSD Administrator
and Counsel, addresses the method of reimbursement and the role of the District in this
Program.
ALTERNATIVES:
The following alternatives are presented for the Council's consideration:
. Authorize the Mayor to execute the agreement;
• Do not authorize the Mayor to execute the agreement;
• Modify as appropriate and authorize the Mayor to execute the agreement;
• Provide direction to staff.
Attachment:
1. Interagency Agreement
ATTACHMENT1
INTERAGENCY AGREEMENT IN REGARDS TO
GREASE CONTROL PROGRAM COMPLIANCE WITH CALIFORNIA REGIONAL
WATER QUALITY CONTROL BOARD WASTE DISCHARGE REQUIREMENTS
ORDER R3-2004-0062
This Agreement reached this day of 2007 between the SOUTH SAN
LUIS OBISPO COiJNTY SANITATION DISTRICT and the CITY OF ARROYO GRANDE,the CITY
OF GROVER BEACH and the OCEANO COMMUNITY SERVICES DISTRICT.
WHEREAS, the SOUTH SAN LUIS OBISPO COLJNTY SANITATION DISTRICT
("DISTRICT") service area encompasses the cities of Arroyo Grande and Grover Beach and the Oceano
Community Services District("PARENT AGENCIES");and,
WHEREAS, the DISTRICT provides wastewater heahnent services for the residents of these
PARENT AGENCIES;and,
WHEREAS, [he REGIONAL WATER QUALITY CONTROL BOARD ("RWQCB") has
adopted waste discharge requirement standards far the PARENT AGENCIES;and,
WHEREAS, amongst those waste discharge requirements is the development of a grease control
monitoring and reporting program; and,
WHEREAS, as a pazt of the monitoring and reporiing program, there is a requirement for an
annualreport;and,
WHEREAS, the DISTRICT has experience in the preparation and administration of grease
control monitoring and reporting programs and annual reporting;and,
WHEREAS, it is recognized that there would be cost savings due to the DISTRICT'S experience
in the development of these monitoring and reporting programs and it is fiuther recognized that there would
be a cost savings achieved were the DISTRICT to prepare and administer a monitoring and reporting
program and prepaze the annual reports for the PARENT AGENCIES.
NOW,THEREFORE, it is agreed by and between the parties hereto in regards to compliance
with Regional Water Quality Conrtol Board Order R3-2004-0062 ("Order R3-2004-0062")as follows:
1. The DISTRICT will prepare and implement a grease control monitoring and reporting
program for each PARENT AGENCY.
2. The DISTRICT will inspect food service establishments as deternuned by each PARENT
AGENCY.
3. The DISTRICT will report inspection findings to each PARENT AGENCY by the end of
January of 2008,and each yeaz thereafrer if the Agreement is renewed.
4. The DISTRICT will assist in the preparation the annual reporting for each PARENT
AGENCY due to the RWQCB by the end of January of each year. The annual report will
include the status of the Grease Control Program inspections and overall program
compliance for each PARENT AGENCY.
5. Each PARENT AGENCY agrees that it is responsible for all other compliance
requirements imposed by Order R3-2004-0062,a copy of which is attached hereto as
E�chibit A and incorporated by reference.
1
6. Each PARENT AGENCY is responsible for the DisnicYs actual cost in administering the
program,inspections and document preparation for annual reports described in this
Agreement It is anticipated that in 2007,the Dishict wiil be reimbucsed by each
PARENT AGENCY for its pro rata cost based upon the number of facilities in the
program as described in this Agreement in the amount not to exceed the costs outline
below. In subsequent years, if the Agreement is extended,the cost will continue to be
prorated based on the number of facilities designated by EACH PARENT AGENCY and
inspected that yeaz.
Paren[Agency Facili[ies Es[imated Program Estimated Annual
Included Hours Pro ram Cos[s
City of M'oya Grande
36 I58.4 $13,460
City of Grover�each 53 233.5 $19,&05
Oceano Communiry
ServicesDis[ric[ IG 70.1 $5,960
Es[imated Program
Estimated Facilities 105 Costs $39,226
7. The terms of this agreement shall be for one year,subject to annual renewal based on
mutual written agreement of the Parties. Program fees are based upon costs incurred by
the DISTRICT. The pro rata share of program costs shall be amended annually.
IN WITNESS WHEREOF,DISTRICT and each PARENT AGENCY have executed this
Agreement the date first written above.
SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT:
By:
John L. Wallace,Distric[Administrator
� Approved as to Form:
By:
Michael Seitz,District Legal Counsel
CITY OF ARROYO GRANDE
, By:
� Tony Ferrara,Mayor
Attest:
By:
- Kelly Wetmore,City Clcrk
Approved as to Form:
By:
Timothy J.Carmcl,City Attorney •
2
CITY OF GROVER BEACH
By:
Steven C. Lieberman,Mayor
Attest:
By:
Donna L.McMahon,City Clerk
Appioved as to Form:
By:
Martin D. Koczanowicz,City Attorney
OCEANO COMMUNITY SERVICES DISTffiCT
By:
Jim Hill,President
Attest:
By:
In[erim General Manager and
Secretary to the Board
Approved as to Form:
By:
Alex Simas,District Legal Counsel
3
STATE OF CALIFORNIA EXHIBIT A
CALIFORNIA REGIONAL WATER QUALI7Y CONTROL BOARD
CENTRAL COAST REGION
895 Aerovista Place, Suite 101
San Luis Obispo, California 93401-7906
WASTE DISCHARGE REQUIREMENTS ORDER NO. R3-2004-0062
For
LOCAL WASTEWATER COLLECTION AGENCIES TRIBUTARY TO
SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT
WASTEWATER TREATMENT FACILITY
SAN LUIS OBISPO COUNTY
The California Regional Water Quality Contro] Boazd,Central Coast Region(Regional Board),finds that:
, PERMITTEES
i 1. Ail agencies, municipalities, counties, distric[s Permit No. CA0048003) for South San Luis
or other public bodies, which own or have Obispo County Sanitation District and local
responsibility for wastewater collection sewering entities of Oceano Community
systems or any facilities diat collect or convey Services Dis�ict, City of Arroyo Grande and
wastewater in the portions of San Luis Obispo City of Grover Beach. Those portions of
County served by South San Luis Obispo NPDES Pemut No. CA0048003 regulating
County Sanitation Disfrict (Sanitation District) wastewater collection systems tributary to the
aze named as Permittees in this Order. Since Treahnent Facility, are incorporated within
all of the Permittees aze tributary to South San this Waste Discharge Requirements Order
Luis Obispo County Suiitation District sepazate from$ie Sanitarion DistricYs Permit.
Wastewater Treatment Facility (Treahnent This Order sets specific wastew�ter collection
Facility), the Sanitation District may lead a system requirements for the Permittees and
steering conunittee for all entities tributary to upholds State water quality standazds.
, the Treatment Facility,to facilitate compliance
, by each Permittee with the requirements oF FACILITY OWWERS AND LOCATIONS
this Order. The lmown Pennittees include:
3. The Sanitation Dishict owns and operates a
City of Airoyo Gcande wastewater collection, treatment and disposal
_ system to provide sewerage service to the
, City of Grover Beach Permittees named in Finding No. 1. The City
of Pismo Beach discharges treated municipal
Oceano Community Services District wastewater direcUy to the Sanitation District's
outfall,and is regulated by IIPDES Permi[No.
If ownership or operational oversight changes CA0048151.
for any Permittee covered under this Order, or
if any new Permittee is established, they shall 4. The Pemuttees retain ownership and direct
be subject to this Order. responsibility for wastewater collection and
transport systems up to the point of discharge
PURPOSE OF ORDER into interceptors owned and operated by the
Sanitarion District. The vicinity of tl�e
2. The purpose of this Order is to replace Permittees' collection systems aze depicted on
portions of existing Waste Dischazge Attachment A of this Order.
Require�nents Order No. 99-32 (NPDES
WDR Order No. R3-2004-0062 -2- September 10, 20D4
GENERAL INFORMATION 10. Califomia Water Code Section 13050(m)
defines a nuisance as anything tl�at meets all of
5. Unheated wastewater mainly consisu of the following requirements: (1) Is injurious to
domestic, conunercial and industrial healUi, or is indecent or offensive to the
wastewater collected in a wastewater senses, or an obstruction to the free use of
collection system. property, so as to interfere with the
comfoitable enjoyment of life or property. (2)
� 6. A wastewater collection system includes Affects at the same time an entire community
sewers, pipe5, pumps, or otlter structures that or neighborhood, or any considerable number
convey was[ewater to a treahnent facility, of persons, although the extent of the
Properly designed, operated and maintained aiuioyance or damage inflicted upon
wastewater collection systems are meazit to individuals may be unequal. (3) Occurs
coflect and transport all of the wastewater that during, or as the result of, the treatment or
flows into them to a publicly owned treatment disposal of wastes.
works.
11. Overflows can occur froin publicly owned
7. It is incumbent upon the Permittees to protect wastewater collection systems and from
[he environmetrt to the greatest degree possible privately owned systems. If an overflow
and ensure their local wastewater coilec[ion occurs neaz the ocean or has potential to reach
systems are propedy protected azid utilized. beaches by either direct dischazge to the ocean
This responsibility includes preventing or enteriug the storm drains leading to the
overflows and may include restricting or ocean, a beach waming or a beach closure may
prohibiting the volume, type or concentration occur. In accordance with State statutes, the
of wastes added to the system. San Luis Obispo County Health Department
monitors ocean water at public beaches and
8. A wastewater collection systein overflow water-contact recreation areas by conducting
(overflow) or sewage spill, describes each baeteriological testing of the ocean water.
instance of a discharge of sewage from a Elevated concentrations of bacteria can be
wastewater collection system other than to the �dicative of confamination by l�uman sewage
wastewater treatment plant. Temporary and oflter wastes such as urban and agriculture
storage and conveyance facilities (such as runoffs which may increase the risk of human
vaults, temporary piping, construction disease. When bacterial indicator organisms
trenches, wet welis, impoundments, tanks, exceed flie State gnidelines for beaches, th8
etc.} are considered part of the wastewater jurisdictional County Health Departrnent takes
collection system,and discharges of sewage to appropriate actions such as posting beach
these facilities are not considered overflows. wamings or wnducting beach closures to
ensure public safety.
9. Overflows may consist of varying mixtures of
domestic, industrial and commercial 12. Overflows have a variety of causes, including
wastewater, and oRen contain high levels of but not limited to grease buildup, root and
snspended solids, padiogenic organisms, toxic debris blockages, severe wead�er, flood
pollutants, nutrients, oxygen demanding damage, manhole structure failures, pump
organic compounds, oil and grease, and other station mechanical failures, power outages,
pollutants. Overflows may cause nuisance, stonn or ground water inflow/infiltration,
exceed applicable water quality staz�dards collection system age and construction
wlien the sewage is dischazged to surface material failures, improper system operation
waters of the State, pose a threat to public and maintenance, vandalism, lack of capacity,
health, adversely affect aquatic life,and impair and contractor caused damages. Many
public recreationa! use and aesthetic overflows are preventable with adequate and
enjoyn�ent of surFace waters. appropriate source confrol measures, and
WDR Order No. R3-20U4-0062 -3• September 10, 2004
operation and maintenance of d�e wastewater statewide plans and policies by reference and
collection system. This Order addresses contains a strategy for protecting beneficia]
preventable overflows. uses of the Pacific Ocean.
13. Tlie issuance of a single waste discharge 16. Benefici�l Uses - Existing and anticipated
requiremenu order to the Permittees will: bene£cial uses of ocean waters in the vicinity
, ofthe dischargeinclude:
a. Reduce the administrative burden of
issuing individual waste discharga a. Water contact recreation;
requirements to each Permittee; b. Non-contact water recreation, including
aesthetic enjoyment;
b. Provide for a unified regional approach c. Industrialwatersupply;
for the reporting and database tracking of d. Navigation;
sanitary sewer overflows; e. Marine habitat;
f. Shellfish harvesting;
c. Provide consistent and uniform standards g. Preservation of Rare and Endangered
of performance, operations and Species;
maintenance of sewage collection h. Ocean commercial and sport fishing; and
systems; i. Wildlife habitat.
d. Provide statewide reporting consistency 17. Autl�ority to Prohibit Discharge - Califomia
pursuant to Assembly Bill (AB) 285 Water Code Section 13243 provides that a
(adopted on October 4, 2001) and the Regional Board, in a basin plan or waste
State Water Resources Control Board's discharge requirements, may specify certain
reporting requirements per AB 285;and conditions or azeas where the dischazge of
waste, or certain types of waste, will not be
e. Facilitate unifonn enforcement for permitted. The requirements specified in tUis
violations. Order are consistent with both the Basin Plan
azid WaterCode Section 13243.
RELEVANT REGULATIONS
18. CEQA - These waste dischazge requirements
14. Storm Water — The State Water Resources apply to existing wastewater collection
Conhol Boazd's (State Boazd's) Storm Water systems and are exempt from the provisions o£
Prograni regulates municipalities with the Ca(ifomia Environmental Quality Act
populations less than 100,D00, including (Public Resources Code, Section 21000, et.
urbanized areas (areas with a population of seqJ in accordazice wiUi SecUon 15301,
50,000 and density greater than 1000 people Adicle 19, Chapter 3, Division 6, Title 14 of
per square mile), cities, county areas the Califomia Code of Regulations. In
designated by the State based on site-specific addition, tltis Order is a prohibition of
criteda, and vazious state and federal dischazge, and as such, is exempt from the
facilities. If counTy azeas named in this Order provisions of the California Environmenfal
meet tlie Phase II Storm Water permit cri[eria, Quality Act, in accordance with Title 14,
stomi water managemeut in these areas will be Califomia Code of Regulations, Chapter 3,
regulated by a future Phase II Municipal Section 15308.
General Stonn Wa[er Discharge Permit.
GENERAL FINDINGS
15. Basin Plan -Tl�e Water Qualiry Contro!Plan,
Cenlral Coastal Basin (Basin Plan) was 19. Monitoring Program - Monitoring and
adopted by the Regional Boazd on September Reporting Program No. R3-2004-0062 is
8, 1994. The Basin Plan incorporates included as part of this Order(Attachment B).
WDR Order No. R3-2004-0062 -4• September 10, 2004
11ie Monitoriug Program requires overtlow A. PROHIBITIONS
reports and periodic wastewater collection
system reports to verify compliance with this l. Tl�e discharge of untreated wastewater outside
Order, of the described wastewater collection systems
and the Treatment Facility is prohibited.
20. Public Notice - On 7une 1, 2004, the Regional
Board notified the Perniittees and interested 2, The dischazge of clilorine or any other toxic
agencies and persons of its intent to issue suUstances used for disinfectio�i and cleanup
waste discharge requirements for the discharge of sewage overflows, to any surface water
and has provided them with a copy of the body is prohibited. (This prohibition does not
proposed Order and an opporhmity to submit apply to the clilorine in U�e potable water used
written comments, and scheduled a public for final wash down and clean up of
hearing. overflows.}
21. Public Hearing - In a public hearing on 3. Introduction of "incompatible wastes" to the
Sep[ember 10, 2004,the Regional Board heard heatment system is prohibited.
and considered all conmients pertaining to die
discUarge and found Hus Order consistent with 4. Introduction of pol]utants into dte collection,
the above fmdings. h�eatment or disposal system by an "indirect
discharger"that:
22. Right to Petition - Any person affected by
this action of the Regional Board may petition a. inhibit or disrupt the treatment process,
die State Board to review the action in system operation, or the eventual use or
accordance with Section 13320 of the disposal of sludge; or,
Califomia Water Code and Title 23, California
Code of RegulaGons, Section 2050. The b. cause or "sigiiificandy contribute" to a
petition must be received by Uie State Board violation of any requirement of this Order,
widiin 30 days of the date of this Order. is prolvbited.
Copies of the law and regulations applicable to
filing petitions will be provided upon request. 5. Introduction of"pollutant-free" wastewater to
the collection, treatment and disposal system
IT LS HEI2EBY ORDERED that the Pemuttees, in amounts that threaten compIiance with this
their agems, successots and assigns, in order to Order is prohibited.
meet the provisions contained in Division 7 of the
California Water Code and regulations adopted g, GENERAL PROVISIONS
there under,shall comply with the following:
1. Order Availability -A copy of this Order shal(
All technical and monitoring reports submitted be maintained at appropriate locations and
pursuant to this Order aze required pursuant to shall be available to wastewater collection
Section 13267 of the Califomia Water Code. system opecation and maintenance personnel
Fai(ui�e to submit reports in accordance wifli at alf times.
schedules established by this Order,attachments to
this Order, or failure to submit a report of z_ Adequate Funding - The Pennittee shall
sufficient technical quality to be acceptable to tl�e properly fund, manage, operate, a�d maintain,
Executive Officer, may subject the Petmittee to with adequately trained staff and/or
enforcemeat action pursuant to Section 13268 of contractors possessing adequate knowledge,
the Califomia Water Code. skills, and abilities as demonstrated fl�rough a
validated program at all times, all pads of the
wastewater collection system owned and/or
operated by the Permittee.
i� __
�,
WDR Order No. R3-2004-0062 -5- September 10, 2004
3. Adequate CapaciTy - The Permittee sl�all they may be applicable to the discharge,
provide adequate capacity to convey base including the following:
tlows and peak flows, including wet weadter
re!a[ed events to the minimum desigu criteria a. INerception and rerouting of wastewater
as defined in the Permittee's System flows around the collection line failure;
Evaluation and Capacity Assurance Plan
(developed in accordance with Attachment C, b. Vacuum truck recovery of wastewater
Section IX), for all parts of Uie collection overflows and wash down water;
system owned or operated by the Perniittee.
c. Cleazm� of debris of sewage origiu at the
4. Tlte Pettnittee shall coordinate with the overflow site;
Sanitation District on relevant matters
concerning the wastewater collection systems, d. Sample affected receiving water body
pretreahnent.program, source contml program, upstream,at,and do�nmstream of the
and the wastewater treatrnent facility. overflow's point of entrance to eivsure
adequate clean-up;
C. REPORTING PROVISIONS
e. Submit monitoring data to the Executive
1. The Pennittee shall comply with "Monitoring Officer within 30 days ofsampling.
and Reporting Program (MRP) No. R3-2004-
0062 (Attachment B of fliis Order), as 2. The dischazge of untreated or partiaAy treated
specified by the Executive Officer. wastewater is prohibited pursuant to
Prohibition A.1, and shall constitute a
2. The Penniitee shall subinit an annual report violation of Uiese discharge requirements
(as outlined in the MRP) to the Regional unless tUe Peanittee demonstrates throagh
� Board, and provide copy to the Sanitation properly signed, contemporaneous operaring
District, describing their coordination with the logs, or other relevant evidence that the
, Sanitation DistricYs pretreatment activities Following criteria are met:
over the previous twelve months.
a The discharge was caused by one or more
3. The Pennittee shall report any sewage severe natural conditions, including
overflows using die Sewage Overtlow hurricanes, tomadoes, widespread
Reporting Form (Attachment D to fliis Order) flooding, earthquakes, tsunanvs, and other
or equivalent, as approved by flie Regional similaz natural conditions;and
Board Executive Officer.
b. There were no feasible altematives to the
D. IMPLEMENTATION REQUIREMENTS discharge, such as the use of auxiliary
treatment facilities, retention o£untreated
l. Upon reduction, loss, or failure of ihe wastewater, reduction of inflow and
' wastewater collection system resulting in an infiltration, use of adequate backup
overflow, d�e Permittee shall, to the extent equipment, or an increase in the capacity
necessary to maintain compliance with this of d�e system. This provision is not
Order, take any necessary remedial actions to satisfied if, in the exercise of reasonable
1) control or limit the volume of wastewater engineering judgment, the Permittee
discharged, 2) tenninate [he wastewater should have installed auxiliary or
discf�arge as rapidly as possible, and 3) additional collection system components,
recover as much of the wastewater dischazged wastewater retention or treatment
as possible for proper disposal, including any facilities, or adequate back-up equipment,
wasli down water. The Permittee shall or should liave reduced inflow and
implement all remedial actions to the extent infiltration.
i
WDR Order No. R3-2004-0062 -6-
September 10, 2004
3. In aoy enforcement action, the Regional Board or "incompatible wastes" to the Sanitation
will consider the efforts of the Permittee to DistricYs treatment system are minimized.
contain, control, and clean up wastewater
overflows from its collection sys[em as part of E. STANDARD PROVISIONS AND
its consideration of the factors mquired by REPORTING REQUIREMENTS
Section 13327 of ihe Califomia Water Code.
1. Collection, treatment, and dischazge of waste
4. The Pennittee shatl develop and implement a shall not create nuisance or pollution, as
Wastewater Collection System Managen�ent defined by Section 13050 of tl�e California
Flaz� (Management Plan} in accordance with Water Code.
Attactunents B aud C of this Order by March
31,2005. All elements of the Plan(outlined in 2. As necessary to assure safe and reliabte
Attachment C) shall be clearly labeled and collection, treahnent, and disposal of waste
addressed by dte Pepnittee. If any element of and consistent compliance with this Order, the
the guidance provided in Attachment C is not Pennittee shall adopt and enforoe a local
appropriate or applicable to a Permittee's source control program.
Management Plan, the report shall provide the
rationale for not including that element in the 3. Facilities and systems for collection,
Management Plazi. The Management Plan treatment, and conirol of wastewafer shall be
shall be developed and implemented to assure properly operated and maintained. Proper
compliance with these waste discharge operation and maintenazice includes effective
requirements azid shall be made available to performance, adequate funding, adequate
the public or to a representative of Uie opentor staff and training, and adequate
Regional Board, Sta[e Board or USEPA upon laboratory and process conirols, including
request. appropriate quality assurance procedures.
5. The Peemittee shall develop and implement an 4. Transport and treatment facilities and
Infiltration/Inflow and Spill Prevenrion pennanent disposal ponds shall be adequately
Program (Program). The Program shall be pmtected against overflow, tlooding, or
reviewed and updated as necessary with washout as the result oF a 100-year frequency
updates summarized in the annual report due tlood or 100-yeaz,24-hour storm.
Sanaary 30 of every year. The Program shall
be incorporated inio the Wastewater 5. Operation of collection, treatment, and
Coflection System Management Plan as disposal systems shall be in a manner that
required by fliis Order, and outlined in the precludes public contact with wastewater.
guidance provided in Attachment C. The
Program shall be developed in accordance 6. Collected screenings, sludges, and other solids
with good 'engineering practices and shall removed from liquid wastes shall be disposed
address the following objectives: in a maemer approved by the Execufive
Officer.
a. Identify infilhation azid inflow sources
that �nay affect coilection system or 7. The Regioi�al Board shall be allowed:
treahnent facility operation or possibly
result in overflow or exceed pump station a. Eutry upon premises where an effluent
capacity;and, source is located or where records must be
kept under the conditions of this Order;
b. Identify, assign, and iinplement spill
prevention measures and collection b. Access to copy azry records that must be
system management practices to ensure kept under the conditions of this Order;
overflows and contribution of pollutants
WDR Order No. R3-2004-0062 -7• September 10, 2004
a To inspect any facility, equipment with this Order or to detemiine whether cause
(including monitoring and control exists for modifying or terminating this Order.
equipment), practices, or operations
regulated or required under this Order; 13. Safeguards shall be provided to assure
and, maximal wmpliance with all terms and
conditions of this Order. Safeguards shall
d. To photograph, sample, and monitor for include preventative and contingency plans
the purpose of sliowing compiiance with and may also include altemative power
this Order. sonrces, stand-by generators, retention
capacity, opetaring procedures, dual pumping
8. After notice and opporh�nity for a hearing, this systems, or other precautions. Preventative
Order may be terminated or modified for and contin�ency plans for controlling and
cause,including,but not limited to: minimizing the effect of accidental discharges
slialL•
a. Violation of any term or condition
contained in this Order; a. ]dentify possible situations Uiat could
cause "upseY", `bverflow" or "bypass", or
b. OUtaining diis Order by misrepresentation, other noncompliance. Loading and
or by £ailure to disclose fully all relevant storage azeas, power outage, waste
facts; treatment unit outage, and failure of
process equipnient, tanks, and pipes
c. A change in any condition or should be considered.
endangerment to huma� health or
environmeut that requires a temporary or
pertnanent reduction or elimination of the b. Evaluate the effectiveness of present
authorized discharge;and, facilities and procedures and describe
procedures and steps to minimize or
d. A material change in character, location, correct any adverse envuonmenml impact
or volume of the discharge. resulting from noncompliance with the
Order.
9. The Order does not authorize commission of
any act causing injury to the property of 14. Physical facilities shalI be designed and
ulother, does not convey any property rights coiutructed according to accepfed engineering
of any sort, does not remove liability mider practices and shall be capable of full
federal, state, or loca] laws, and does not compliance with this Order wi�en properly
guarantee a capacily right. operated azid maintained. Proper operation
and maintenaz�ce shall be described in an
10. Tlie Pennittee shall take all reasonable steps to Operation and Maintenazzce ManuaL Facilities
ininimize or conect adverse impacts on the shall be accessible during the wet weather
environment resulting from noncompliance season.
with this Order.
15. Should additional data becwne available
I 1. Provisions of this Order aze sevenble. If any through monitoring or investigation that
provision of the Order is found invalid, the indicates compliance with this Order is not
remainder of the Order shall not be affected. adequately protecring ground water, the
Regional Board wil( review and revise this
12. The Pemiittee shall fumish, within a Order as appropriate.
reasonable time, any informatio�� tlie Regional
Board may request to determine compliance
WDR Order No. R3•2004-0062 -8• September 10, 2004
16. Monitoring location, minimum sampling place, and time of sampling; the individual
frequency, and sampling method for each who perfomied the sampling; the date analysis
parameter shall comply with the Monitoring was performed; the laboratory and individual
and Reporting Program of this prder. who performed the analysis; the analytical
Monitoring must be conducted according to techniques used; and results. Records shall be
test procedures approved under 40 CFR Part maintained for a minimum of ttuee years.
136, entitled "Guidelines Establishing Tes[ This period may be extended during the course
Procedures for Analysis of Pollutants," unless of any unresolved litigation or when requested
other test procedures have been specified in by tlie Regional Board.
this Order.
21. Any noncompliance that may endanger health
17. Water quality analyses performed in Order to or tlie environment shall be reported orally
monitor compliance with this Order sl�all be widiin 24 hours from the time the PeRnittee
by a laboratory cerlified by the State becomes aware of the circumstances
Department of Health Services for the (telephone: 805-549-3147). Unless waived
constituent(s)bei�tg analyzed. by the Executive Officer of the Regional
Board, a written report shall he submitted
I8. If the ]aboratoiy used or proposed for nse by within five (5) days of awazeness and shall
the Pemzittee is not cedified by the Califomia contain a descriprion of tl�e noncompliance
Department of Health Services due to and its cause; the period of noncompliance
restrictions in the State's laboratory (including exact dates and times) or
certification program, the Pecmittee shall be anticipated duration; and steps taken or
considered in compliance with this provision planned to reduce, eliminate, and prevent
provided: reoccurrence of the noncompliance. This
provision includes, but is not limited to:
a. Data results remain consistent with results
of samples analyzed by the Regional a. Violation of a dischazge prohibition;
Boacd;
b. Any"upset","overflow", or'bypass';
b. A quality assura�ice program is used at die
laboratory, including a ma�ival containing c. Violation of a discharge limitation for any
steps followed in this progrant that is "hazardous substance."
available for inspections by the staff of the
Regional Boazd; and, Written reports of overflows shall indude, but
not be limited to, no less information than is
c. Certification is pursued in good faith and required on the cunent overflow repor[ing
ohtained as soon as possible after the fonn (Attachment D), or equivalent, as
program is reinstated. approved by the Regional Board Executive
Officer. Any additional infomiation shall be
19. All monitoring iiuhvments azid devices used reported as an attachment thereto, or in the
by the Perniittee [o fulfill the prescribed � fomi of status reports ancllor a final repott for
monitoring prograzn shall be propedy incidents and cleanups of longer duration.
maintained and calibrated as necessary to
ensure their conti�med acwiacy. 22. Within 120 days after the Permittee diswvers,
or is notified by the Regional Boazd, that
20. Tlze Pennittee shall maintain records of all monthty average daily flow will or may reach
monitoring information, including all design capacity of the wastewater collection
calibration and maintenance rewrds; all system within four (4) years, the Permittee
original strip chaR recordings for continuous sl�all file a written report witla the Regional
moni[oring instrumentation; the date, exact
; ___
WDR Order No. i23-2004-0062 -9- September 10, 20a4
Board. The report shall include: "I certify under penalty of law tl�at .I have
personally examined atid azn familiar with the
a. Tl�e Uest estiutate of when the tnondiEy information submitted in this document and all
average daily dry weather flow rate will attaclunents and that, based on my inquiry of
equal or exceed design capacity;and, those individuals immediately responsible for
obtaining flie infonnation, I believe that the
b. A schedule for studies, design, and other infomiation is true, accurate, and complete. I
steps needed to provide additional am aware that there are siguificant penalties
capaciry before the waste flow rate equals for submitting false infonnation, including the
the present capacity. possibility of fine and imprisomnent."
In addition, the required technical report shall 27. The Pennittee must notify ihe Regional Board
be prepared with public padicipation and whenever there is a substantial chazige in the
reviewed, approved and joinUy suhuilfted by volume or cl�aracter of pollutants being
all planning and building departments having introduced info the wastewater system. Notice
jurisdiction in the area served by tl�e waste sl�all include information on the quality and
collection system. quantity of waste being introdvced to tlie
system and the anticipated impact of the waste
23. Except for data deterniined to be confidenfial upon collection and treatment system.
under Section 13267(b) of the California
Water Code, all reports prepared in accordauce Zg. The Pem�ittee must notify the Regional Board
with this Order shall the available for pu6lic as soon as it knows or has reason to believe
inspection at the office of the Regional Boazd. U�at it, or an indirect discharger, tias begun, or
expects to begin, use or manufachue of a
24. Should the Permittee discovet lhat it failed to "toxic waste" or "hazardous substance" not
submit any relevant facts or that it submitted reported in the Report of Waste Discharge that
incorrect in£ormation in a report, it shall may, directly or indirecfly, discharge into the
promptly submit the missing or incorrect treatment and disposal system.
information. '
29. The Permittee must comply with all conditions
25. All repoRS shall be signed as below: of this Order. Noncompliance violates state
law and is grounds for enforcement action or
a. For a corporation; by a principle executive modification of the existing Order.
officer of at least the level of vice
president; 30. Any person failing or refusing to £urnish
technical or monitoring program reports as
b. For a partnership or sole proprietorship; ' required by subdivision (b) of section 13267
by a genera] partner or the proprietor, of the Califomia Water Code,or falsifying any
respectively; information provided therein, is guilty of a
misdemeanor.
c. For a public agency; by eidier a principal
executive officer or ranking elected 31. The Pennittee and any person who violates
official; or, ' waste discharge requirements and/or who
intentionally or negligently discl�arges waste
d. Their "duly authorized representative." or causes or permits waste to be deposited
wliere it is discharged into surface waters of
26. Any person signing a repoR makes the the state may be liable for civil andlor crinvnal
following certification, whether it is expressed remedies, as appropriate, pursuant to secrions
or implied: ' 13350, 13385, and 13387 of the Califomia
Water Code.
"_ ___ _ '
WDR Order No. R3•2004-0062 -10- September 10, 2004
F. DEFINITIONS e, Heat in amounts tl�at inhibit or disrupt
biological activity in the treatment works
1. "Bypass" means Uie diversion of waste or that raises intluent temperatures above
streams around any portion of a treatment 40°C (104°F) unless the treatment works
facility to the disposal area or from the is designed to accommodate such heat.
' treatment facility ro a non-authorized location.
5. "Indirect Discharger" means a nondomestic
2. A "Duly Authorized Representative" is a discl�arger introducing pollutants into a
person or title for which: publicly owned treatment and disposal system.
a. The authorization is made in writing by a 6. "Pollutant-free wastewatei' means infiltration
yerson described in the signatory and inflow, storm waters, and cooling waters
paragraplt of Ihis document (See Item No, and condensates which aze essentially free of
E.25); pollutants.
b. The authorization specifies either an 7. "Severe property damage" means substanrial
', individual or the occupant of a position physical damage to property, damage to
having responsibility for the overall treatment facilities which causes them to
, operation of the regulated facility, such as become inoperable, or substandal and
the plant manager;aud, permazient loss to natural resources which can
reasonably be expected to occur in the absence
a The written aufliorization was submitted of a"bypass". It does not mean economic loss '
to the Regional Boud. caused hy delays in production.
3. "Hazazdous substazice" means any substance S. "To significanfly conhibute" to a waste
designated as hazardous in the Caiifonua dischazge requirement violation means an
Water Code,Division 7, Section 13050. "indirect dischazger"must:
4. "Incompatible wastes"ue: a. Discharge a daily pollutant loading in
' excess of that allowed by conhact with the
, a. Wastes which create a fire or explosion Pennittee or by state or local law;
hazard in the treatrnent works;
b. Discharge was[ewater which sub'stantially
' b. Wastes which will cause corrosive differs in nature or constituents from its
smictural damage to treatment works, average discharge;
including all wastes with a pH lower than
S.0 unless the works is specifically c. Discliarge pollutants, either alone or in
designed to accommodate such wastes; conjunction with dischazges from other
sources,which results in a waste discharge
c. Solid or viscous wastes in amounts which requirement violation or prevents sludge
cause obstruction to flow in sewers, or use or disposal;or,
which cac�se other interference with proper
operation of treatment works; d. Discliarge pollutants, either alone or in
conjunc6on witli pollutants from other
d. Any waste, including oxygen demanding sources, that increase the magnitude or
pollutants (BOD, etc.), released in such duration of waste discharge requirement
volume or strength as to cause inhibition violations.
or disruption in the treatment works azid
subsequent h�eatment process upse[ and
loss of treatment efficiency;and,
i
h
p
,
�
.
WDR Order No. R3-2004-0062 -11- September 10, 2004
9. "Toxic waste" means any toxic and persistent set for constituen[s present in flie stonn water
wasle which falls within the following system. The Permittee, in coordination widi
categories: d�e Sanitation District, shall evaluate the
potential impacts to the wastewater treatment
a. PCB's system. The mottitoring program should
b. Pesticides include, bu[ not be limited to, san�pling
c. Toxic Metals locations, sampling frequency, and
d. Cyanides constituents to Ue sampled.
e. Halogenated Organics
f. Nvn-halogenated volatile organics H. REPORT OF WASTE DISCHARGE
10. "Upset" means an exceptiona] incident causing 1, Pursuant to Title 23, Chapter 3, Subchapter 9,
noncompliance with teclmology-based effluent of tlie Califomia Code of Regula[ions, the
limi�ations because of fac[ors beyond die Pennittee must submit a written report to the
reasonable control of the Pennittee. It does Execuuve Officer not later thau March 10,
not include noncompliance caused by 2009,addressing:
operational error, improperly designed
treatment facilities, inadequate treatment a. VJl�ether there will be changes in the
facilities, lack oF preventative maintenance, or continuity, character, location, or voIume
careless or improper opera6on. of the discharge;
G. STORM WA7ER MANAGEMENT b. Whether, in their opinion, there is any
PROVISIONS portion of the Order that is incorrect,
obsolete, or otherwise in need of revision;
1. If the Pemuttee implements stonn water and,
diversion projects, the Pemiittee shall
coordinate with the Sanitation District in c. Swrunary of any instances of non-
developing a monitoring program subject to compliance with the requirements of this
the Executive Officer's approval, The purpose Order.
of the monitoring is to establish a baseline data
I, Roger W. Briggs, Executive Officer, do hereby certify the foregoing is a full, true and correct copy of an
order adopted by tlie California Regional Water Quality Control Board,Cenhal Coast Region,on September 10,
2004.
Roger W.By gs
Executive O�cer
� 9-.y-�y
Date
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ATTACHMENT B
CALIFORNIA R�GIONAL WATER QUALITY CONTROL BOARD
CENTT2AL COAST REGION �
MONITORIIYG AND R�PORTING PROGTiAM 1V0.R3-20043-0062
FOR
WASTEWAT�R COLLECTtON AGCNC[ES TRIBUTARY TO THE
SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT
WASTEWATER TREATM�NT FACILITY
SANTA CRUZ COUNTY
This Moniroring and Reporting Program (MRP) establishes monitoring, record keeping, reporting and public
notification requirements for Order No. R3•2004-0062, "Waste Discliarge Requireinents for Wastewater
Collection Agencies Tributary to the South San Luis Obispo County Sanitation Disuict Wastewater Treatment
Facilify, San Luis Obispo County". Revisions to this MRP may be made at any time by the Executive Officer,
and may include a reduction or increase in the monitoring and reporting.
A. REPORTING REQUIREMEiVTS
I. The Permittee shall retain applicable records of all overflows,including, but not limited to:
a. All original strip chart recordings for continuous monitoring instrumentation;
b. Service call records and complaint logs of calls received by tlie Pennittee;
c. Spill calls and records;
d. Copies of all repoits required by this Order;
e. The location ofthe sewage overflow and respective receiving waters, if any(nearest street address and
Gfobal Positioning System(GPS)coordinates);
f. An estimate of the volume of the overflow;
g. A description of the sewer systein component fi•om which the release occurred (e.g., manhole,
constructed overFlow pipe,crack in pipe,etc);
h. The estimated date and time wlten the overflow began, when it stopped, and when the cleanup was
completed;
i. The cause or suspected cause of the overflow;
' j. Steps that have been and will be tal:en to prevent the overflow from r0curring, and a scl�edule to
implement those steps;
k. Documentation from tlie previous three years �vhich aie associated with responses and inves[igations
of system problems related to sanitary sewer overflows at the overflow location;
I. A list and description ofcomplaints from customers or others from the previous three years; and
m. Documentation of performance and implementation measures for tlie previous three years.
2. If sampling and monitoring ai�e conducted oF any overFlow, records of, monitoring information sliall
incJude: .
a. The date,exact place,and time of sampling or measurements;
b. Tlie individual(s)who perfonned the sampling or measurements;
c. The date(s)analyses performed;
d. The individual(s)who performed tlie analyses;
e. The laboratory that conducted the analyses;
f. Tlie analytical technique or method used; and,
g. The results of such analysis.
MRP No. R3-2004-0062 2 September 10, 2004
3. Records shall be maintained by the Pennittee for a minimum of five years from the date of the sainple,
measurement, report or application. This period may be extended during ihe course of any unresolved
litigation regarding a discharge or when requested by the Regional Doard Executive Officer.
4. Al] moniroring instruments and devices that are used by the Permittee to fulfill the prescribed monitoring ;
program shall be properly maintained and calibrated as necessary to ensure their continued accuracy.
B. SPILL R�PORTING ,
Renorting to tl�e Reeional Board
;
l. In accordance with Regional Board Sewage Spill Reporting Policy, sewage spills greater than 1,000 gallons
and/or all sewage spills that enter a water body of the State,or occur wiiere public contact is likely, regardless i
of the size, shall be reported to the Regional Doard by telephone as soon as notification is possible and can be
provided without substantiaily impeding cleanup or other emergency measures, and no later than 24 hours
from the time that the Permittee has knowledge of the overflow.
2. Unless fully contained, overflows to storm drains tributary ro Waters of the United States shall be reported as
discharges to surface waters.
3. A written report of all relevant infonnation shall be submitted to the Regionat Board within five days of the
spill,and shall include no less inforination than is required on the cur�ent spill reporting form(Attachinent D),
or equivalent,as approved by the Regional 8oard Executive Officer. Attachments to the report should be used
as appropriate, and incidents reyuiring more time than the five-day period must be fol[owed by periodic
written status reports until issue closure. Photographs taken during the overt]ow incident and cleanup shall be
submitted to the Regional Boanl in harc!copy and electronic fonnat.
4. Tlie Permiitee shall sample ali spills to surface waters to detennine their efl'ects on surface waters and submit
the data to tl�e Executive Of�icer within 30 days. Samples shall, at minimum, be analy2ed for total and fecal
coliform bacteria and enterococcus bacteria for spills to inarine water,and fecal coliform bacteria for spills to
fresh water. Sampling sliall be conducted in the afFected receiving water body upstream, at, and downstream
of the overflow's point of entry,and as necessary to characrerize the overflow's impact and to ensure adequate
clean-up.
5. Spills under 1,000 gallons that do not enter a water body shall be reported ro the Regional Boaid in�writing
and electronically(Excel spreadsheet prefeired) within 30 days. Such reports shal! include, at a ininimuin, a
tabular smnmary of spill dates, locations, volwnes,whether the spill discharged to surface waters (including
conveyances thereto) or land, whether cleanup and/or disinfection was perfonned, the spill's cause, die
number of spills at the location in the last ihree years,and weather conditions.
This policy is subjec[[o revision by the Executive Officer.
Contact Information
Central Coast Regional Water Quality Control Board
895 Aerovista Piace, Suite 101
San Luis Obispo,CA 93401-541!
Ph: (805)549-3147
PAX:(805)549-0397
6. The Penniitee shafl submit to the Regional Board annual summary reports of all overflows beuveen
' January 1 and December 31 of the previous year. The report is due Janunry 30 of cach ycar and it shall
summarize the following infonnation for each overflow:
MRP No. R3-2004-0062 3 September 10, 2004
a. Information requested in the Sewage Spill Report Fonn (MRP Attachment 2);
b. How the overflow volume was estimated and/or calculated;
c. Pliotograph(s)of spill, if taken;
d. Where tha spill entered any storm diain inlet or surface waters; '
e. Steps taken or planned to reduce,eliminate, and prevent recurrence of the overFlow,and a schedule o£
inajor inilestones for those steps;
f. Steps taken or planned to mitigate the impact(s) of the overFlow, and a schedule of major milestones
for those steps;
g. Any additional correspondence and follow-up reports, as necessary, to supplement the Wastewater
Overflow Report Form and to provide detailed information on cause, response, adverse effects,
corrective actions, preventative measures,or other infonnation.
The annual reporl shall include detailed evaluations of repe[itive or chronically occurring circumstances,
such as problematic collection system areas or common overfJow causes,and tlie corrective actions taken
to address such systematic problems.
A statement certifying thaE there were no wastewater overflows for the last twelve months may be
submitted(when appropriate) in lieu of the annual overflow report.
Renortine to the Governor's Office of Emereenc��Services
7. !n accordance with the Govemor's OfFce of Emergency Services (OES) 2002 Fact Sheet regarding the
reporting of sewage releases (as revised or updated), the California Water Code, commencing with Section
13271, requires thac a dischazge of sewage into or onto State waters must be reported to OES.
To report sewage releases of 1,000 gallons or inore (currently the federal reportable quantity) to OES,
verballv natify the OES Warning Center at: (800)852-7550,or(916)845-8911.
The following fax number should be used fa•follow-up information only. (916) 262-1677. The reportable
quantity is sabject to revision'by die State of California. OES reporting requirements for sewage releases and
, hazardous materials can be located on the OES Website @ www.oes.eaeov in the California Hazardous
Materia[ Spill/Release Notification Guidance. The OES Hazardous Materials Unit staff is available for
questions at(916)845-8741.
OES Reporting Exceptions: Notification to OES of an unauthorized discharge of sewage or hazerdous
substances is not required if: l)the discharge to State waters is a result of a cleanup or emergency response by
a public agency;2)the discharge occars on land only and does not affect State waters;or 3)the dischazge is in
compEiance �vith applicable waste discharge requirements. These exceptions apply only to the Permittee's
responsibility to report to OES, and do not alter Uie Regional Board's reporting policies or waste discharge
requirements.
C. PRETREATMEIVT R�PORTING
The Permittee shall submii an annual summary report to the Regional Board,. and provide copy to the
Sanitation District, describing pretreatmenUsource control activities over the previous twelve months. This
' annual report is due no later than January 30 of cadi year and shall contain, but not be limited to, the
contents described in the "Source Control Program" conlained in Section VIII of Guidance provided in
Attachmen[C.
,,,,,, „�. ,.,,-�„�.,-,,,,,,� � v September 90,2004
D. REPORTING SCHEDULE
Reports Due Date
Annual Overflow Report(or Certification Statement)(MRP Section S.6) Annually-January 30
Pretreatment Report(MRP Section C) Annually-January 30
Annual Wastewater Collection System Management Plan Updates (WDR p��lly- Sanuary 30
Section D.4 and Attachment C,Sec6on X * '
Infiliration/Inflow&Spill Prevention Progtam Report(WDR,Section D.5) Annualiy-January 30 �
RepoR of Waste Discharge (WDR Section H.I) March 1Q,2009
*The complete Wastewater Collection System Management Pian (addressing all of the elements described in
Attachment C) shall be submitted initially March 31, 2005, subsequent submittals shall include updates and
revisians to that ini6al subtnittaL
�RDBRED B'Y �� _
oger W. ggs
Executive Offi r
�-�y-�y -
Date
S:/npdes/npda facilities/san luis o6ispo cdsoutl�slo caJcollution.m�p
Task:l26-01 � .
Files:Ciry oCArtoyo Gnnde,Ciry oCGrover Bach,Ocwno CSD
WDR Order No. R3-2004-0062 ATTACHMENT C
ELEMENTS OF THE WASTEWATER COLLECTION SYSTEM
MANAGEMENT PLAN
I. Goals: The goal of the Wastewater Collection System Mana�ement Plan is to prevent overflows and to
provide a plan and schedule for iinplementation of ineasures to prevent averflows. i
IL Organizatian: The Wastewater Collection System Mana�ement Plan must identify the following
components:
A. Administrative and maintenance positions responsible for implementing measures in the Wastewater
Collection System Management Plan program, includin� lines of authority by organization chart or
similar document;and
B. The chain of communication for reporting overflows, from receipt of a complaint or other information,
including the person responsible for reporting over8ows to the Regional Water Quality Control 6oard,
San Luis Obispo County Health Departments, the Sanitation District, and the State Office of
Emergency Services(OES).
III. Legal Authority: The Wastewater Collection System Management Plan shall include legal authority,
through sewer use ordinances,service agroements,or other legally binding procedures,to:
A. Control infiltration and connections from inflow sources, including satellire systems;
B. Require that sewers and connections be properly designed and constructed;
C. Ensure proper installation, testing, and inspection of new and rehabilitated sewers (suc6 as new or
rehabilitated collector sewers and new or rehabilitated service laterals);
D. Limit fats and greases and other debris that inay cause blockages in the collection system;and
E. Implement the national pretreatment proeram authorities specified under 40 CFR 403.8(�(l).
IV. Measures and Activities: In order to reduce overFlows, the Wastewacer Collection System Management
Plan must address the elements listed below tflat are appropriate and applicable to the Permittee's system
and identify the person or position in the or�anization responsible for each element.
A. Provide adequate operation and maintenance of facilities and equipment.
B. Maintain an up-to-date map of the collection system showing all gravity line segments and manholes,
pumping facilities,pressure pipes and valves,and stonn wa[er conveyance facilities.
C. Maintain relevant infonnation ro establish and prioritize appropriate Wastewater Collection System
Management Plan activities(such as the immediate e(imination of dry weather overFlows or overflows
into sensitive waters, such as public drinking water supplies and their source waters, swimming
beaches and waters where swimming occurs, shellfish growing areas, waters within Federal, State, or
Iocal parks, and water containing threatened or endangered species or their habitats), and identify and
i I lustrate trends in overflows,such as frequency and volume.
D. Routine preventive operation and maintenance activities by sta(f and contractors; including a system
for scheduling re�ular maintenance and cleaning of the collection system with more frequent cleanina
and maintenance targeted at known problem areas at�+�ell as a tracking system for work orders.
E. Identify and prioritize structural deficiencies and implement short-term and lon�term rehabilitation
' actions to address each deficiency. This shall include a rehabilitation plan including schedules for the
entire system. As with the preventative maintenance program,sewer rehabilitation and replacement is
' i
WDR Order No. R3-2004-0062 A7"fACHMENT C
crucial for the prevention of spills. Among the provisions that should be specified in this section is(he
need to direct rehabilitation and replacement of sewer pipes which are at risk of coll'apse or prone to
more frequent blockages due to pipe defects. The program should also include regular visual and
video inspection of sewer pipes and a system for assessing and ranking the candition of sewer pipes.
Finally, the reiiabilitation and replattment plan should inclade a financial plan that properly manages
and pro[ects the infrastructure assets. The actions ouHined above shali be coordinated with the
requirements for Infiltration/Inflow and Spill Prevention contained in Order No. R3-2004-0062,
Sec[ion D,5.
F. Provide training on a regular basis for staff in collection system operations, mainrenance, and
moniroring,and determine if contracrors's[affs are appropriately trained.
G. Provide equipment and replacement parts inventories, including identificaiion of critical replacement
parts.
H. Establish an implementation plan and sdiedule for a public education outreach program that promotes
proper disposal ofgrease and fats.
1. Establish a plan for responding to overFlows from private property that discharge to public right of
ways and storm drains, to prevent discharges from overFlows to surface waters and storm d�ains:
1. pevelop a plan and a schedule for providing an analysis oFalternative methods of disposal for grease
and fats, and an implementation plan and a schedule for providing adequate disposal capacity for
grease and fats gene�ated within the sewer system service area.
K. Describefiscal resources necessary to ensure system operetion,including fee structure,fiscal resources,
actual and projected five-year budget expenses for staffing, operation, capital improvement projects;
and reserves.
L. Describe staffing available to ensure system operation (identifying individuals and titles) including
developing, imptementing and revising the Program. Include an organizational chart, duties and
training fmquency. _
, V. Design and Performance Provisions
, A. Develop anNor adopt design and construction standards and specifications for the installation of new
sewer systems, pump stations, and other appurtenances; and for rehabilitation and repair of existina
sewer systems;and
B. Develop and/or adopt procedures and standards for inspecting and testing the installation of new
sewers,pumps,and otherappurtenances,and for rehabilitation and repair projects.
VI. Moniforing,Measurement,and Program Modifications
A. Monitor the implementation and, where appropriate, measure the effectiveness of each element of the
Wastewater Collection System Management Plan;
B. Update program elements,as appropriate,.based on monitoring orperformance evaluations;and
C. Modify the Wastewarer Collection System Mana�ement Plan program, as appropriate, to keep it
updated and accurate and available for audi�at all times.
V[I. Overllo�r Emergency Rcsponse Plan: The Perniittee shall develop and implement an Overflow
Emergency Response Plan that identifies measures to protect public health and [he environment At a
minimum, this plan should provide for the fol lo+vin�actions.
2
WUR Order No, R3-20Q4-0062 A7"I'ACHMENT C
A. Ensure proper notification procedures so that the primary responders are informed of alt overflows in a
timely manner(to the greatest extent possible).
B. Ensure that all overflows are appropriately responded to, including ensuring that reports of overflows
are immediately dispatched io appropriate personnel for investigation and appropriate response.
G Ensure immediate notification of health agencies and other impacred entities (e.g., water suppfieis) of
all overFlows. The plan should provide for the reporting of overFlows to the Regional Board,San Luis
Obispo County Health Department,the Sanitation District,and the State Office of Emergency Services
(OES) in accordance wi[h each agency's policy. The Wastewater Collection System Management Plan �
should identify the public health agency and other officials who will receive immediate notification.
D. Ensure tha[ appropria[e staff and contractor personnel are aware of and follow the plan and are
appropriately trained.
E. Provide emergency operations, such as tra�c and crowd control, and other necessary emergency
response.
F. Take all reasanable steps to contain sewage, prevent sewage discharges to surFace waters, and '
minimize or conect any adverse impact on the environment resulting from the overflows, including
such acceierated or additional monitoring as may be necessary to determine the nature and impact of
the discharge.
G. Develop and implement a plan for the use of portable aerators where complete recovery of the sanitary
sewer overflows is not practicable and where severe oxygen depletion in existing surface waters is
expected.
H. Develop and impleinent a plan to respond in a timely manner to spills and other emergencies.
Collection system staff should be able to respond to a sewage spill in less than an liour froin tlie first
call. The Perniittee should be capable of ineeting this response time day or ni�ht, every day oT the
week. The Permittee must own or have ready access m spill and emergency response equipment such
as vacuum trucks, hydroflushers,pumps, temporary bypass hoses,and portable generators of adequate
number and capacity to operate pump stations.
I. Describe offsite a�id onsite alarm systems, response times, and me[hods for detecting spills fi�oin the
system,
VI[I. Source.Contro[ Program: Prepare and implement a groase, fat,and oil source control program to reduce
the ainow�t of these substances discha aed to the sewer collection system. This p[an shatl include the legal
authority to prohibit discharges ro the system and identify measures to prevent overflows caused by fat,oil,
and grease blocka�es of sewers. The elements of an effective grease control program may include
requirements to install grease removal devices (such as traps or, preferably, interceptorsj, design standards
for the removal devices, maintenance requirements, Best Management Practices (BMP) requireinents,
record keeping, and reporting requirements. An ef�'ective grease cantrol program must also include
authority to inspect grease producing facilities, enforcement audiorities,and sufficient staff to inspect and
enforce the grease ordinance. All source control and pretreatment activities shall be coordinated with the
Sanitation District. •
A. The�rease control program shall identify sections of the sewer system subject to grease 6lockages and
establish a cleaning main[enance schedule for each section;and
B. The pro�ram shall develop and implement source control measures, for all sources of grease and fa[s
dischar�ed to the sewer system,foreach section identified in(A)above.
3
WDR Ordcr No. R3-2004-0062 AT7'ACHMENT C
IX. System Eraluation and Capacity Assurance I'lan: Prepare and implement a capital improvement plan
that will provide hydraulic capacity of key sewer system elements under peak flow conditions, At a
minimum,the plan must include:
A. System Evaluation - Evaluate current capacity of the collection system including diversions of urban
runoff to the sewer system and those portions of the collection system which are experiencing or
contributing to an overflow discharge caosed by hydraulic deficiency. The evaluation must provide
estimates of peak flows (including Flows from overFlows that acape from the sys[etn) associated with
conditions similar ro those causing overflow events, estimates .of the capacity of key system
components, hydraulic deficiencies (including components of the system with liini[ing capacity), and
ihe major sources that contribute to[he peak flows associated with overflow events;
B. Capacity Enhancement Measures- Establish a short- and long-term capital improvement program to '
address deficiencies including prioritization, al[ernatives analysis, schedules, diversions of urban
runoff ro the sewer sys[em during dry weather periods, and control of infiltration and inflow during
both we[weather events and dry wea[her periods; and
C. Plan Updates- At a minimum, the plan must be updated annually to describe any significant change
in proposed actions and/or implementation schedules. The updates should include available
infonnation on the performance of ineasures that have been implemented.
X. Annual Program Updates: As part of the Sewer System Mana�ement Plan, the Pennittee shall conduct
an internal audit, appropriate to the size of the system and the number of overFlows, and submit a report of
� such audit (in conjunction with the annual report specified in the MRP), evaluating the Sewer System
Management Plan and its cornpliance with this subsection, including its deficiencies and steps ro correct
them.
S:/npdos/npdes f'acililieshan luis obispo co/sauih slo co/eollection guidance
, 4
ATTACHMENT D
� Catifornia Regional Water Quality Control Board, Central Coast Region
SEWAGE OVERFLOW REPORT
Include all available details use attachments as needed —submit ollow-u written re orts as necessar
Reporting Party Phone
Discharger Phone
Address City
Date Of Overflow Time Overflow Time OverHow
Be an Sto ed '
Location/Address of Overflow I
Origin
Volume Of Overflow(Gallons) � path Of
Overtlow
Waterbody/Bodies Affected
Cause Of Overilow(grease,
rools,vandalism,pump station '
failurq etc.)
Action Taken To Stop .
Overflow
Time Cleanup Began Time Cleanup Complete
Discussion Of Cleanup
Were Public Health Wamings � Number Of Overflows In Same ;
Posted, And if So, Where7 Location In Last Three Years
Discussion Of Measures Taken :
To Prevent Overflows AC This � �
Location •
Agencies DlotiBed Counry ' Office of j Fish and County Other(List)
(Please Check) ; Env.Health � Emergency G�e : Board Of
Services � Supervisors
3NATURE/TITL£ i DATE i
l
I
9.a.
CITY OF ARROYO GRANDE
CITY COUNCIL
NOTICE OF PUBLIC HEARING
On TUESDAY, JUNE 26, 2007, the Arroyo Grande City Council will conduct a public
hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET, to
consider the following item:
Proposed Utility Rate Increases. The City Council will consider rate increases for
water and sewer rates and service charges, as well as rate increases for Lopez water
charges, which would become effective July 1, 2007 and July 1, 2008. These proposed
utility rate increases are necessary for the City to continue to provide safe and reliable
water and sewer services to the citizens of Arroyo Grande due to increasing operational
costs, including, but not limited to, the rising cost of electricity and natural gas needed to
operate utility facilities, increased costs associated with operation and fuel for utility
vehicles, ongoing maintenance of infrastructure, increased labor costs, and increased
costs associated with meeting more stringent State and Federal regulations. Consistent
with the requirements of Proposition 218, specific notice of the proposed utility rate
increases was mailed to all property owners within the City limits.
The Council may also discuss other hearings or business items before or after the items
listed above. If you challenge the proposed action in court, you may be limited to raising
only those issues you or someone else raised at the public hearing described in this
notice, or in written correspondence delivered to the City Council at, or prior to, the
public hearing. Failure of any person to receive the notice shall not constitute grounds
for any court to invalidate the action of the legislative body for which the notice was
given.
Information relating to this item is available by contacting the Financial Services
Department at 473-5430. The City Council meeting will be televised live on Charter
Cable Channel 20.
� (/1��n,�-u,cvv�-_
Kelly Wet ore, ity Clerk
Publish 1T, 1/8 page ad, The Tribune, Friday, June 15, 2007
� pRROy�
� C�
� INCORPORATEO 9.1
V m
# eu�v io. +en *
c4��FORN�P MEMORANDUM
To: cinr couNCi�
FROM: ANGELA KRAETSCH, DIRECTOR OF FINANCIAL SERVI ES�
DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS C�
SUBJECT: CONSIDERATION OF UTILITY RATE INCREASES AND ADOPTION OF
RESOLUTIONS ESTABLISHING WATER, SEWER AND LOPEZ
WATER RATES AND CHARGES
DATE: JUNE 26, 2007
RECOMMENDATION:
It is recommended the City Council: 1) adopt a Resolution establishing water rates and
charges; 2) adopt a Resolution establishing sewer rates and charges; and 3) adopt a
Resolution establishing the amount of Lopez Contract Charges.
FUNDING:
The proposed rate changes will result in an increase of approximately $140,000 to the
Water Fund, $42,000 to the Sewer Fund, and $700,000 to the Lopez Fund in FY 2007-
08.
DISCUSSION:
On June 14, 2005, the City Council approved the 2005 Water and Wastewater Rate
Study and adopted a resolution establishing Water and Sewer rates and Lopez Contract
charges for FY 2005-06, FY 2006-07, FY 2007-08 and FY 2008-09. The Council
approved the Water Conservation rate structure or the tiered rate system. The tiered
rates went into effect in March 2006. A comparison in water consumption was prepared
using March 2005 through March 2006 at the flat rate vs. March 2006 through March
2007 under the tiered rate. The results are as follows:
Flat Rate Tiered Rate
3/05 to 3/06 3/06 to 3/07
Single Family consumption 2,307 acre-feet 2,149 acre-feet
Multi-Family consumption 286 acre-feet 261 acre-feet
The single-family consumption decreased by 7% and the multi-family decreased by
10%. The target goal was 5%. The conservation rate structure, the City's retrofit
program, and public education all seem to be having a positive impact on the City's
conservation efforts.
cirY couNCi�
CONSIDERATION OF RESOLUTION APPROVING INCREASES IN WATER,
SEWER, AND LOPEZ WATER RATES AND CHARGES
JUNE 26, 2007
PAGE 2
During recent budget preparations, staff discovered that the Sewer rates listed in the
� 2005 Water and Wastewater study differed from the rates that were approved and
adopted by Resolution 3850 on June 14, 2005. Due to this oversight, there was no
increase in Sewer fees for FY 2006-07. The rate increases included in this report for FY
2007-08 and FY 2008-09 match the 2005 Water and Wastewater study.
i On July 24, 2006, the California Supreme Court ruled that metered rates for
consumption of water and sewer charges are "property related fees" subject to
Proposition 218. These fees may not be imposed or increased unless the local
government conducts a majority-protest proceeding 45 days after mailing notice to all
property owners. In addition, revenues from water and sewer charges are governed by
Proposition 218 regulations. These generally require that rates not exceed the cost of
providing the service and that rate proceeds be used only to provide the service.
Transfers from utiliry accounts into the City's General Fund must be justified as
repayment of a loan to the utility by the General Fund or as reimbursement to the
General Fund for the cost of services provided to the utility.
In order to be compliant with Proposition 218, notices were mailed to approximately
6,600 property owners and users by May 11, 2007. The notice informed recipients of
the City Council Public Hearing to be held on June 26, 2007 and provided directions on
Ihow to submit a written protest, pursuant to Proposition 218. It written protests to the
proposed rate increases are submitted by a majority of the affected property owners,
the increases may not be imposed. As of June 20, 2007, the City had received three
written protests to the proposed water rate increase, two written protests to the
proposed sewer rate increase, and three written protests to the proposed Lopez rate
increase.
The rate increases that are included in this report are the same increases that the City
Council approved at the June 14, 2005 Council meeting. However, due to the
Proposition 218 requirements, staff is presenting this item to the Council again for
approval. Staff is recommending that the Council approve the proposed increases in
Water, Sewer, and Lopez rates and charges.
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
1. A rove staff recommendation to ado t resol i
pp p ut on approving increases in
Water, Sewer and Lopez rates and charges;
,� 2. Do not approve staff recommendation and request further information;
I,I 3. Modify staff recommendation and approve;
li 4. Provide direction to staff.
Attachments:
A) Proposition 218 Notice
B) 2005 Water and Wastewater Rate Study
i
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ESTABLISHING WATER RATES AND CHARGES
WHEREAS, Section 13.04.030 of the City of Arroyo Grande Municipal Code
enables the City Council to modify, by resolution, the rates and charges for
furnishing water to customers; and
WHEREAS, the City has conducted a study which developed financial plans for
the provision of water service that included any revenue adjustments required to
meet all financial obligations, construction of the capital improvement projects
proposed by the City, and maintenance of appropriate fund balances and debt
service coverage requirements; and,
WHEREAS, water service rates and charges are designed to meet the objectives
desired by the City Council which consist of operating and maintaining a safe
and reliable water system, simplified rate structures that are easy to understand
and administer, consideration of industry practices, and recovery of the cost of
service; and,
WHEREAS, the City Council has reviewed and considered the information and
public testimony presented at a duly noticed public hearing, and in the staff
report and record of this matter; and,
WHEREAS, notice of the proposed increase in water rates and charges has
been provided pursuant to Proposition 218, and a majority of the affected
property owners have not presented written protests to the proposed increase in
water rates and charges.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Arroyo Grande hereby adopts the water rates and service charges set forth in
Exhibit "A" attached hereto and incorporated herein by this reference.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this day of 2007 .
RESOLUTION NO.
PAGE 2
TONYFERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
Exhibit A
CITY OF ARROYO GRANDE
WATER RATES AND SERVICE CHARGES
Service Charges
Inside City Outside Ciry
Meter Size FY OS/06 FY 06/07 FY 07/08 FY 08/09 FY OS/06 FY 06/07 FY 07/08 FY 08/09
Inches $/month $/month $/month $/month $/month $/month $/month $/month
5/8 $ 4.30 $ 4.60 $ 4.90 $ 5.25 $ 8.60 $ 9.20 $ 9.80 $ 10.50
3/4 4.30 4.60 4.90 525 8.60 9.20 9.80 10.50
1 5.05 5.40 5.80 6.20 10.10 10.80 11.60 12.40
l l/2 6.05 6.45 6.90 7.40 12.10 12.90 I3.80 14.80
2 8.70 9.30 9.95 10.65 17.40 18.60 19.90 21.30
3 28.60 30.60 32.75 35.05 57.20 6120 65.50 70.10
4 35.90 38.40 41.10 44.00 71.80 76.80 82.20 88.00
6 53.10 58.80 60.80 65.05 106.20 113.60 121.60 130.10
8 73.90 79.05 84.60 90.50 147.80 158.10 169.20 181.00
Volume Charges
Inside City Outside City
Customer Class FY OS/06 FY 06/07 FY 07/OS FY OS/09 FY OS/06 FY 06/07 FY 07/08 FY 08/09
$/Ccf $/Ccf $/Ccf $/Ccf $/Ccf $/Ccf $/Ccf $/Ccf
Single Family(a)
Firstl2Ccf/bi-month $ 0.96 $ 1.02 $ 1.09 $ L16 $ 1.20 $ 128 $ 1.36 $ 1.45
Next 20 Ccf/bi-manth 1.06 1.13 1.21 129 133 1.41 1.51 1.61
Next 32 Ccf/bi-month 120 L28 137 1.46 1.50 1.60 1.71 1.83
Next 64 Ccf/bi-month 1.45 1.55 t.66 1.77 1.81 1,94 2.08 221
Mul[i Famity(a)
First 12 Ccf/bi-month $ 0.96 $ 1.02 $ 1.09 $ 1.16 $ 120 $ L28 $ 1.36 $ 1.45
Next 6 Ccf/bi-month 1.06 l.l3 1.2I 1.29 1.33 1.41 L51 1.61
Next 12 Ccf/bi-month 1.20 128 1.37 1.46 1.50 1.60 1.71 1.83
Next 30 Ccf/bi-month 1.45 1.55 1.66 1.77 1.81 1.94 2.08 2.21
Business 1.06 1.13 1.21 1.29 133 1.4( 1.51 1.61
Church 1.06 1.13 1.21 129 133 1.41 L51 1.61
School 1.06 1.13 1.21 129 133 1.41 L51 1.61
Hospital 1.06 L13 1.21 1.29 133 1.41 L51 L61
Irrigation 1.16 1.24 1.33 1.42 1.45 1.55 1.66 1.78
Motel 1.06 1.13 121 129 133 1.41 L51 1.61
Convalescent Homes 1.06 1.13 L2l 1.29 1.33 L41 1.51 1.61
Other 1.06 1.13 L21 1.29 L33 IAl 1.51 1.61
Water Wheeling 1.05 L12 L20 1.28
Hydran[ 7.67 8.21 8.78 939
Fire Protection Charges
Meter Size FY OS/06 FY 06/07 FY 07/08 FY OS/09
[nches $/month $/month $/month $/month
i I/2 $ 1J6 $ 1.88 $ 2.01 $ 2.I5
2 1.76 1.88 2.01 2.15
3 5.25 5.62 6.01 6.43
4 10.53 1127 12.06 12.90
6 2924 3129 33.48 35.82 �
8 6L40 6590 '7030 75.22
l 0 105.26 112.63 120.51 128.95
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ESTABLISHING SEWER RATES AND CHARGES
WHEREAS, Section 13.12.430 of the City of Arroyo Grande Municipal Code
enables the Ciry Council to modify, by resolution, the rates and charges for
furnishing sewer service to customers; and
WHEREAS, the City has conducted a study which developed financial plans for
the provision of sewer services that included any revenue adjustments required
to meet all financial obligations, construction of the capital improvement projects
proposed by the City, and maintenance of appropriate fund balances and debt
service coverage requirements; and,
WHEREAS, sewer service rates and charges are designed to meet the
objectives desired by the City Council which consist of operating and maintaining
a safe and reliable sewer system, simplified rate structures that are easy to
understand and administer, consideration of industry practices, and recovery of
the cost of service; and, �
WHEREAS, the City Council has reviewed and considered the information and
public testimony presented at a duly noticed public hearing, and in the staff
report and record of this matter; and,
WHEREAS, notice of the proposed increase in sewer rates and charges has
been provided pursuant to Proposition 218, and a majority of the affected
property owners have not presented written protests to the proposed increase in
sewer rates and charges.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Arroyo Grande hereby adopts the sewer rates and charges set forth in Exhibit
"A" attached hereto and incorporated herein by this reference.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this day of 2007 .
�
I
RESOLUTION NO.
PAGE 2
TONYFERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
I
.
Exhibit A
CITY OF ARROYO GRANDE
SEWER RATES AND SERVICE CHARGES
Customer Class FY 2006/07 FY 2007/08 FY 2008/09
I AO Customers $ 2.t0 $ 220 $ 2.25
IVolume Charge-$per hundred cubic feet
Single Family $ 0.37 $ 0.40 $ 0.42
Multi Family 0.52 0.56 0.58
Business 0.58 0.62 0.64
Church 0.58 0.62 0.64
School 0.58 0.62 0.64
Hospital 0.58 0.62 0.64
I Motel 0.58 0.62 0.64
Convalescen[Homes 0.58 0.62 0.64
Other 0.58 0.62 0.64
�
I
I
i
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ESTABLISHING THE AMOUNT OF LOPEZ CONTRACT
CHARGES
WHEREAS, Section 13.04.030 of the City of Arroyo Grande Municipal Code
enables the City Council to modify, by resolution, the rates and charges for
Lopez contract charges; and
WHEREAS, the City has calculated the estimated future revenues under existing
Lopez contract charges to determine if they are adequate to meet costs
associated with the Lopez Water Treatment Upgrade, and capital outlay
associated with Flood Control Zone 3 and the Lopez Dam; and
WHEREAS, Lopez contract charges are calculated to cover the City's share of
costs to operate and maintain the Lopez Dam and Reservoir, to purchase capital
outlay equipment, and to meet debt service costs associated with the Lopez
Water Treatment Upgrade project; and
WHEREAS, the City Council has reviewed and considered the information and
public testimony presented at a duly noticed public hearing, and in the staff
report and record of this matter; and
WHEREAS, notice of the proposed increase in Lopez contract charges has been
provided pursuant to Proposition 218, and a majority of the affected property
owners have not presented written protests to the proposed Lopez contract
charge increase.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of
Arroyo Grande hereby adopts the Lopez contract charges set forth in Exhibit "A"
attached hereto and incorporated herein by this reference.
On motion of Council Member , seconded by Council Member , and
on the following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this day of 2007.
RESOLUTION NO.
PAGE 2
TONY FERRARA, MAYOR
ATTEST:
KELLY WETMORE, CITY CLERK
APPROVED AS TO CONTENT:
STEVEN ADAMS, CITY MANAGER
APPROVED AS TO FORM:
TIMOTHY J. CARMEL, CITY ATTORNEY
� �
' Exhibit A
� CITY OF ARROYO GRANDE '
LOPEZCHARGES - .
�
FY 2006•07 � � FY 2007-08 FY 2008-09
Meter
RatioBg. � . � '
Meter Size Unit Ratio Inside City Ou[side Ciry c. Inside City Outside City Inside City Outside Ciry . �,
Mehr Charges ; i �
5/8- inch 1.0 $ 29.46 E .38.41 $ 3626 S 47.27 S 39.69 $ 51.74
3/4-inch 1.0 29.46 38.4,1 3626 47.27 39.69 5194
1 -inch 1.4 42:26- 5136 � 52.01 63.22 56.93 69.19
l l/2-inch 1.9 54.91 ;64.02 67.58 78.80 73.96 86.25
2-inch 2.3 67.86 76.98 83.53 94.75 91.42 103.70
3-inch 2.7 80.52 89.60 . 99.11 110.27 108.47 120.70
' 4-inch 32 93.48 102.40 115.06 126.03 125.93 137.94
6-inch 4.0 - 119.22 128.02 146.73 157.56 160.59 172.45
8-inch 5.0 147.30 154.66 18t29 19035 198.43 20835 ,
Additional Unit Chsrges ��,
SingleFamily 1.00 $ 29.46 S 38.41 $ 36.26" $ , 47.27 $ 39.69 $ 5t.74
� Mobile Home Park 0.43 12.71 �16.57 . 15.64 2039 17.12 2232
O[her Multi-Family 0.43 12.71 16.57 . 15.64 2039 17.12 2232 _
Business 0.90 26.66 '34.75 32.81 42.76 35.91 46.81
HosPital 0.77 22.59 29.4$ 27.80 3623 30.43 39.66 .
Motel 0.21 616 8.04 ' 7.59. 9.89 830� 10.82
ConvalescentHome 0.23 6.68 8.72 8.22 ]0.72 9.00 11.73
{ .
i j
n .
a 'j
P.O.Box SSO
�� °� ; ' " ' ' 214 East Branch Street ,
��w� , Arroyo Grande,CA 93421
f ' Phonr.(80�473-5430 Floanee
� " CJ������ v Phone:(80.5)473-5434. Businesd I.ieease
'FINANCIAI..SERVICES ; -... `` Phone: 80�473-5438 Water Billing
(
� ., . , ' FAX:(805)473-0386 .
" E=Mbil:agc(ty@arroyognnde.org `
,
,
..
< -, , ;: ; ATTACHMENT A ...
, . . _: .,
• Dear Property Owner, , , .
,. � � � � . . . , . � , � ,. � .i; .' ' � . , � ,
This .notice is intended to inform'you that the Arroyo�:Grande City Coiincil will hold a public hearing ,
t regarding a proposed utility service rate increase for cusfomers receiying City of Arroyo Grande>water and -
' sewer utility services,(the,"Proposed Ufility Rate Increases"). The Proposed Utility Rate Increases will be
� considered by the Arroyo Grande_City,Council at the date; time and location specified below. Consistent
( with the requirements of Proposrtion 218,tkus norice also provides you wifh the following informationi ,
� The amounf of the Pioposed Utihty Rate Increases,�and '
` • The basis upon which the amount of the Proposed Utility Rate Increases were calculated.
. .
( : �NOTICE OF 'PUBLIC HEARING
i
A Public hearing for the Proposed Utility Rate Increases will'be held on:
. .. _ ' . ' .. . ._ !�� n. . . . . . . .
Date: Tuesday,June 26,2002
`,Time: 7:OO,pm
Place: City of Arroyo Grande;'Council Chambers, 215 East Brarich Street, Arroyo Grande, CA
93420 . .
, Tliis notice has been sent to a11 property owners who currently receive these water and sewer utility services.
If adopted, the Proposed Utility Rate Increases would become.effective July 1; 2007 and July 1, 2008. This
. notice also describes how to file a protest against the Proposed Utility Rate Increases (see page 4).
PROPOSED UTILITY RATE`INCREASE AMOUNTS _
The following charts (see page.2 and 3) provide a.summary of the Proposed Utility Rate Increases to be i,
_ considered by the Arroyo Grande.City:Council at the piiblic hearing r8ferenced above. The charts present I
the Proposed Utility Rate Increases from fiscal year 'OS/'06 to '08/'09.
A 4-yeaz utility rate plari was approved by the CiTy.Council on June 14; 2005. The Proposed Utility Rate �
Increases aze scheduled to go into effecYJuly 1, 2007. 'As'part of the_Proposed Utility Rate Increases, staff i
has proceeded:with"the notification process, pursuant to Proposition 218.
. i
�.. ". ;
, _ I
i
a
, `. ' �
i �
CITY OF ARROYO GRANDE � � �
" WATER RATES AND SERVICE'CHARGES
i
Service Charges �
� [nside City � Outside City
� Meter Size FY OS/06 FY 06/07 FY 07/08 FY OS/09.� � .FY OS/06 FY 06/07 FY 07/08 FY 08/09
� Incfies $/month $/month $/month� � S/month $/month $/month $/month $/month
5/S $ 430 S 4.60 $ 4.90 S ' 'S.25 $ 8.60 $ 9.20 $ 9.80 $ 10.50
3/4 430 4.60� 4.90.� '� �5.25 � 8.60 � 9.20 9.80 10.50
,� I 5.05 5.40 5.80 ; 6.20 10.10 10.80 11.60 12.40
t 1/2 6.05 6.45 6.90 7.40 12.10 12.90 13.80 I4.80
2 8.70 930 9.95 �!', 10.65 t7.40 I8.60 19.90 2130
3 28.60 30.60 32.75 , j 35.05 5720 6120 65.50 70.10
4 35.90 . 38.40 41.10 ��' 44.00 71.80 76.80 82.20 88.00
6 53.10 58.80 60.80 , 65.05 106.20 113.60 121.60 130.10
8 73.90 79.05 84.60 ,� 90.50 149.80 " 158.10 16920 18t.00
. Volume Charges �
, Inside Cily � Outside City
Customer Class FY OS/06 FY 06/07 FY 07/08 FY 08/09 FY OS/06 FY 06/07 FY 07/08 FY 08/09 .
$/Ccf S/Ccf $/Ccf $/Ccf $/Ccf' $/Ccf $/Ccf S/Ccf
i
Single Family(a) � � '
Firs[12 Ccf/bi-month $ 0.96 S 1.02 S 1.09 $ 'i aL16 $ 120 $ 128 S � 1.36 $ 1.45
Next 20 Ccf/bi-month 1.06 1.13 1.21 �129' �1:33 " 1.41 1.51 1.61
Next 32 Ccf/bi-month 1.20 1.28 1.39 � 1.46 1.50 1.60 1.71 1.83
� Next 64 Ccf/bi-mon[h 1.45 1�.55 1.66 , ��1.77 1.81 1.94 2.08 2.21
Multi Faznily(a) , ' � �
j First 12 Ccf/6i-month $ 0.96 $ 1.02 $ 1.09 $ ���: ;�1.16 $ 120 $ 128 $ 136 $ L45
t Next 6 Ccf/bi-mon[h 1.06 1.13 121 '� °�.1.29 133 1.41 l.5 t 1 bl
{ Next l2 Ccf/bi-month 1.20 - t.28 137 1.46 ].50 1.60 1.71 1.83
� Next 30 Ccf/bi-month 1.45 1.55 ' 1.66 ��_ '11.77 1.81 1.94 2.08 221
Business 1.06 1.13 1�21 � �,129 1.33 lAl 1.51 1.61
� Church 1.06 1.13 ' 1.21 L29 1.33 1.41 1.51 1.61
School 1.06 1.13 1.21 + � �1.29 133 1.41 1.51 1.61
Hospital 1.06 1.13 . 1.21 �,i j�t.29 133 1.41 1.51 1.61
Irrigation 1.16 1.24 1:33 '' a1.42 1.45 � 1.55 1.66 1.78
Motel 1.06 1.13 L21 !� �j129 133 IAt 1St L61
� ConvalescentHomes 1.06 1.13 1.21 "�1.29 ' 1�33 1.41 L51 1.61
O[her 1.06 1.13 121 ' � +1.29 1.33 1.4] 1.51 1.61
Water Wheeling 1.05 � 1.12 1.20 � � �I128 �
i � Hydrant 7.67 821 8]8 . �„ '�.�9.39 . .
� .� Fire Protection C6arges
I
Meter Size FY OS/06 FY 06/07 .FY 07/08 FY 08/09 , -
' Inches $/month $/month ' $/month ��$'/month
1 I/2 $ 1.76 S 1.88 $ 2.01 S " ,2.15
2 1.76 1.88 2.01 " '� 12.15
3 525 5.62 � 6.01 �' '� Y6.43
' 4 10.33 11.27 t2.06 �; t2.90 �
: 6 2924 3129 33.48 35.82
8 61.40 65J0 �70.30 �� ` 75.22
� 10 (0526 ll2.63 120.51 �� I28.95 �
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CITY OF ARROYO GRANDE , � . . �
SEWER RATES AND SERVICE CHARGES � ' �
Customer Class FY 2006/07 FY 2007/08' 'j FY 2008/09 .
� .
All Customers $' ' 2.10 $ 2.20 S 2.25 �
IV olume Chazge-$per hundreA cubic feet � � �
Single Family $� 037 �$ 0.40' '� $ 0.42 .
Mul[i Family 0.52 0.56 .I; ,: 0.58
Business - 0.58 0.62 ;; '� - 0.64 ,
Church 0:58 0:62 `:� . 0.64 �
School 0.58 0.62 �' ; 0.64
HospiWl � �� 0.58 0.62 ,� , 0.64 -
Motel 0.58 0.62 '�. �. 0.64 ._
Convalescent Homes 0.58 � 0:62 '�� � 0.64
Other 0.58 0.62 0.64
CTTY OF�ARROYO'�;GRANDE '
� LOPEZCHARGES
FY 2006-07 ' FY 2007-08 FY 2008-09
Meter
Ratio/Eg.
. Me[er Size Unit Ratio Inside City Outside CiTy � !�� Inside Ciry ' Outside City Inside City Outside City
Meter Charges � - . ; , �
j
5/S- �inch 1.0 S 29.46 $ 38.41 �� $ 36.26 $ 47.27 $ ,39.69 $ 5t94
i� 3/4-inch 1.0 29.46 � 38.41 '� � 36.26 . 47.27 39.69 51.74
l�-�inch 1.4 � 4226 5136 � ,52AI 63.22 56.93 � 69.19
L]/2-inch t.9 54.91 64.02 �' 67.58 78.80 73.96 86.25
2'r inch 23 67.86 76.98 !; !; 83.53 9495 91.42 103.70
3-inch 2.7 80.52 59.60 !. '�� ' 99.t I 110.27 108.47 120.70
4-inch 3.2 93.48 = 102.40 ;. ;; 115.06 126.03 125.93 137.94
6-inch 4A 11922 128.02 .', I�' 146.73 157.56 160.59 172.45
8-inch 5.0 14730 154.66 '� �" 181.29 19035 198.43- , 20835
� .;
Additional Unit Charges � �
Single Family t.00 S 29.46 $ 38.41 i, '$ 36.26 $ 4727 $ 39.69 $ 51.74
� � Mobile Home Park 0.43 12.71 16.57; ,` 15.64 _ 20.39 17.12 2232
� Other Multi-Family 0.43 12.71 . 16.59 % �. 15.64 - 20.39 17.12 2232
� Business 0.90 26.66 34.75 '. '' 32.81 42.76 35.91 . 46.81
Hospi[al 0.77 22.59 29.45 i� �:, 27.80 3623 30.43 39.66
! Motel 0.21 6.16 8.04 ;�. ? 7.59 9.89 830 10.82
' ConvalescentHome 023 6.68 , 892 i; ��'�, 822 ]092 9.00 . 11.73
( BASIS FOR THE PROPOSED UTILITY RATE INCREASES
� . i
The Proposed Utility Rate Increases aze necessary for the City to continue to provide safe and reliable water
i and sewer services to the citizens of Arroyo Grande due'I to increasing operational costs. Several factors
; have contributed to the increase in costs, including, but;not limited to; the rising cost of.electricity and
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natural gas needed to operate utility facilities, increased!:costs associated with operation and fuel for utility �
vehicles, ongoing maintenance of infrastructure, increased.labor costs, and increased costs associated with
meeting more stringent Stafe and Federal regulations. :
WRITTEN PROTEST:
Pursuant to Proposition 218, you may submit a written profest against any or all of the Proposed Utility Rate
Increases to the City Clerk before the close of the public heazing referenced above (page.l). You must file a ;
separate written protest for each type of utility rate(Watei,Sewer, and/or Lopez)that you are protesting.
A written protest must contain a description of the pazcel or parcels,in which the person signing the protest
has an interest sufficient to identify the parcel(s) including the Assessor's Pazcel Number (APN). If the
party signing the protest is not shown on the last equalized assessment roll of San Luis Obispo County as
the owners of the pazcel(s), the protest must contain, or be accompanied by, written evidence that such party
is the owner of the pazcel(s). Protest letters should alsoi;�indicate which proposed utility rate increase is
being protested: Water, Sewer, and/or Lopez:
Written protests regazding the Proposed Utility Rate Increases may be mailed to:
City of Arroyo Grande
Attn: City Clerk
R.O. Box 550 . '
Arroyo Grande, CA 93421 '
�
Written protests may also be personally delivered to the City Clerk at the Arroyo Grande City Hall (214 E.
Branch Street, Arroyo Grande, CA). To be valid, a protest must be in writing and received by the City
Clerk before the close of the public hearing referenced above(page 1).
If you have questions about the Proposed Utility Rate Increases,please ca11 the City of Arroyo Grande
Finance Department at(805)473-5438.
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' Contents
: Introduction.................................................................................................................................................. 1
Background.......................................................................................................................................... 1
Purpose................................................................................................................................................. 1
� Scope.................................................................................................................................................... 1
ExecuriveSummary............................................................... ......................................... 3 -
.............................
Water Utility
Water System Capital Improvement Progam............................................................................................. 5
Water System Capital Improvement Financing........................................................................................... 5
Sourcesof Funds................................................................................................................................... 6
UsesofFunds........................................................................................................................................ 6
Analysis of Water System Capital Improvement Financing,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 7
WaterSystem Revenue................................................................................................................................ 7 .
CustomerGrowth.................................................................................................................................. 7
WaterSales Volume.............................................................................................................................. 7
Water Sales Revenue Under Existing Rates......................................................................................... 7
OtherRevenue....................................................................................................................................... R
InterestIncome...................................................................................................................................... g
Water System Revenue Requirements......................................................................................................... g
Operating and Maintenance Expense.................................................................................................... °'
ExistingDebt Service.......................................................................................................................... I 1
RoutineCapital Improvements........................................................................................................... 11
CapitalTransfers................................................................................................................................. 1 fl
, Comparison of Revenue and Revenue Requirements,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, fl 1,
; WaterRateAdjustments............................................................................................................................ 1:�
, ! Existing Water Service Rates.............................................................................................................. P;
Proposed Water Service Rates Under E�cisting Rate Struchse.......................................................... S,'r;
r
Contents (cont.)
: Typical Water Service Bills................................................................................................................. IS
Comparison of Water Rates w�ith Other Communities,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,_,_,...,, ]5
Water Conservarion Rate Altemarive......................................................................................................... 15
Typical Water Service Bills Under Conservation Rate Schedu]e,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 20
Water Rate Struct�se Comparison................. .................................................. 21
..........................................
Sewer Utility
Sewer System Capital Improvement Program............................................................................................23
Sewer System Capital Improvement Financing................................................._..................................... 23
Sourcesof Funds................................................................................................................................. 23
UsesofFunds...................................................................................................................................... 24
Analysis of Sewer Capital Improvement Financing...................................................................................25
SewerSystem Revenue.............................................................................................................................. 25
CustomerGrowth................................................................................................................................ 25 ;
BillableVolume.................................................................................................................................. 25
Sewer Service Charge Revenue Under Existing Rates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 25
OtherRevenue..................................................................................................................................... 26
InterestIncome.................................................................................................................................... 27
Sewer System Revenue Requirements...................................................................................................... 27
< Operating and Maintenance Expense.................................................................................................. 27
Conh-ibution to Corporation Yazd....................................................................................................... 27
Routine Capital Improvements........................................................................................................... 27
� Capital Transfers................................................................. ..................................................... 29
. Comparison of Revenue and Revenue Requirements................................................................................29
SewerRate Adjustments...................................................................................... ........ 3�
..............................
Existing Sewer Service Rates............................................................................................................. 31
Proposed Sewer Service Rates Under Existing Rate Shvcture,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 32
�- Typical Sewer Service Bills................................................................................................................ 3i
Contents (cont.)
Comparison of Sewer Rates With Other Communiries,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 33
! Sewer Rates Under Water Conservation Rate Altemative........................................................................ 35
Sewer Rate Structure Comparison............................................................................................................. 35
Appendix -Lopez Fund Water Charges................................................................................................. A-1
, Tables
Water Utility
, Table W-1 Water System Capita]Improvement Rogram.................................................................. 5
Table W-2 Water System Capital Improvement Program Financing ,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 6
Table W-3 Historica] and Projected Number of Accounts, Water Sales Volume, and Water Sales
Revenue Under Existing Rates......................................................................................... g
Table W-4 F�istorical and Projected Operation and Maintenance Expense,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 10
Table W-5 Water Fund Flow of Funds Statement............................................................................ 12.
Table W-6 Schedule ofExisting Water Service Rates..................................................................... 14
Table W-7 Schedule ofProposed Water Service Rates.................................................................... 16 �
Table W-8 Typical Bi-Monthly Bills................................................................................................ 17
Table W-9 Comparison of Proposed Single Family Residenrial Water Service Rates,,,,,,,,,,,,,,,,,,,, 18
Table W-]0 Schedule of Proposed Water Conservation Rates.......................................................... 19
Table W-11 Typical Bi-Monthly Bills Under Water Conservation Rate Schedule,,,,,,,,,,,,,,,,,,,,,,,,,,, 21
Sewer Utility
Table S-1 Sewer System Capital Improvement Program............................................................... 23
Table S-2 Sewer System Capital Improvement Program Financing,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 24
Table S-3 Historical and Projected Number of Accounts, Billable Volume, and Sewer Revenue
UnderExisfing Rates...................................................................................................... 26
Table S-4 Historical and Projected Operarion and Maintenance Expense,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 28
Table S-5 Sewer Fund Flow of Funds............................................................................................. 30
Table S-6 Schedule of Existing Sewer Service Rates..................................................................... 3I
Table S-7 Schedule of Proposed Sewer Service Rates,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,,, 32
� Table S-8 Typical Bi-Monthly Bills................................................................................................ 33
Table S-9 Comparison of Proposed Single Family Residential Sewer Service Rates ................... 34
, Table S-10 Schedule ofProposed Sewer Service Rates Under Water Conservation....................... 3`�
Water and Sewer Rate Study Arroyo Grande, California
; Introduction
Background
! This report is prepared as an update to the Tucldield & Associates 2003 Water and Wastewater Rate
Swdy Update. The 2003 report updated the 1999 Water and Wastewater Rate Study, and also pro��ded
rate altematives to encourage water conservation. The 2005 Water and Wastewater Rate Study report
updates the 2003 report including conservarion rates, capital improvement projects planning and
financing,and Water and Sewer Fund financing plans. '
As in the 2003 report, the City desires to explore a water conservarion rate shucture to reduce or delay
the acquisition of additional water supply. Because rainfall for FY 2004-OS is at near record levels,
designing rates based on uncertain future consumption ]evels may not immediately achieve the desired
reduction in sales volume. The process to reduce the City's water consumption will require management
of the pricing of water sales in future yeazs as well as implementation of the City's overal] water
conservaHon plan.
Purpose
The purpose of this study is to accomplish current objectives desired by the City. These include the
following.
• develop financial plans for the water and sewer utilities that include revenue adjustrnenu
required to meet all financia] obligations (O&M expense, debt service, transfers, etc.},
construction of the capital improvement projects proposed in each uriliries' master plans,
and maintenance of appropriate fund balances and debt service coverage requirements.
• develop a water conservation rate structure for only residrntial customer� as an
altemative to the exisring uniform volume rate siructure.
• develop a sewer rate structure that accounts for the reducrion in water sales volume�iuF
to water consetvarion.
Scope
This smdy includes the analysis of the Water Fund; the Sewer Fund, and financing of water and sewer
' capital improvement projects. This study reviews existing demand and projects future demand,identifie€
new capital improvement plans and associated financing, incorporates ciurent and expected econatrc;r.
' condifions,and considers public sentiment regarding nte structures.
Tuckfieid &Associates �
Water and Sewer Rafe Study Arroyo Grande, California
' Analysis of the Lopez Fund is Included in Appendix A. The City has an annua] water supply
entitlement from the Lopez Dam project based on a conffact with the San Luis Obispo Flood Control and
Water Conservation Dish-ict. The City generates revenues through charges to water customers to pay for
the City's share of expenses of the contract. T'he chazges have been redefined to separate the residential
charge into single family, multifamily, and mobile home parks charges. The chazges for all customers
are shown in Appendix A.
The study does not include analysis of charges from the South San Luis Obispo County
Sanitation District(SSLOCSD). Charges to the City for wastewater treatment services aze passed on •
d'uectly to each customer's bill and aze sepazate from sewer rates presented in this report.
Comparisons of the City's water and sewer rates with other local communi6es presented in this report
include the Lopez chazges and the SSLOCSD charges where appropriate to present a fa'u comparison
among the communifies.
Tuckfield & Associates 2
Water and Sewer Rate Study Arroyo Grande, California
, � Executive Summary
' The City's water and sewer capital improvement programs call for spending$6,700,000 in��ater related
, projecu and �3,300,000 in sewer related projecu over the nest five years. The majoriry of these costs
will be funded through the Water Facility and Sewer Facility Funds. Approximately $2,200,000 wil] be
, transfened from the R�ater Fund over the next four years to contribute to water capital improvement wst.
' Only $217,000 will be transferred from the Sewer Fund to pay for se�rer capital improvements. No debt
financing is proposed for either the water or sewer capital improvzment programs.
The analysis of the Water and Sewer Funds included followin� certain financia] planning criteria For
the Water Fund, these included maintaining a working capital balance of 60 days of operation and
maintenance expense in the Water Fund, a capital reserve of SSOO,OOQ and maintaining a debt service
coverage ratio of at least 125 percent. Similar criteria were established for the Sewer Fund including 45
days of operation and maintenance expense and a capital reserve of$500,000. There is no existing debt
associated with the Sewer Fund.
To meet the financial obligations of the Water Fund, it will be necessary to increase water revenue by 5
percent in FY 2005-06 and 7 percent per year for the next three years. Table W-5 presents the analysis of
the Water Fund including the revenue adjustments. For the Se«�er Fund, it wil]be necessary to increase
revenue by 10 percent in FY 2005-06 and 3 percent in each year thereafrer. Table S-5 presents the
analysis of the Sewer Fund including revenue adjustments. The Ciry has previously adopted the
increases for FY 2005-06 and they will become effective July 1,2005.
This study updates the proposed rate sIIVCture from the 2003 Water and Sewer Rate Study for the
existing water rate structure and the water conservation rate shucture alternative. The conservation rate
shuchue's intent is to reduce residenrial water consumption per account. These struct�es and the
proposed rates are shown in Tables W-7 and W-10.
Proposed sewer rate structures consist of maintaining the existing rate structure and modifying the
pricing of the existing sh�ucture to recognize water conservation, sivce the sewer rates aze chazged on
metered water volume. These three rate schedules are presented in Table S-7 and 5-10.
Comparison of the water rates proposed under Table W-7 (existing rate structure) for FY 2005-06 shows
' that the average single family bi-mont}ily water bill will be$42.52,an increase of$2.00. Under the water
conservation rate structure, Table W-10, the average single family bi-monthly water bill will be $4132,
an increase of$0.80. This is because the conservation rates were designed to allow residential customers
to continue to use the average consumption at neazly the same price,but encourage those customers that
use water above the average to conserve water through higher price signals.
Comparison of the sewei rates proposed under Table S-7 (exisring rate struchse)for FY 20005-06 show�
' that the average single family bi-mont}ily sewer bill will be $15.40, an increase of $138. Under tke
' Tuckfield & Associates �
Water and Sewer Rate Study Arroyo Grande, California
� water conservation rate structure, Table S-10, the average single family bi-monttily water bill will be
, ; $16.04,an increase of$2.02.
Comparing the average single family residential water bill under the exisring water rate shvcture with
those of other communities indicates that the City of Arroyo Grande would be lower than 3 of the 9
communities listed. The comparison is shown in Table W-9. Comparison of the average single family
' sewer bills indicates that Arroyo Grande will be the next to lowest in sewer bills under the existing rate
structure. The sewer bill comparison is shown in Tab]e S-9.
Tuckfield 8 Associates �
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_ WATER UTILITY
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Wafer and Sewer Rate Study Arroyo Grande, California
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Water System Capital Improvement Program
There are many water system projects planned for consh-ucrion in the next several years. Major projects
, include replacement of reservoir no. 1, conshvction of reservoir no. 6, upgrade of the Fair Oaks
waterline,pressure connection of Rancho Grande to Oro Zone, upgrade of Oro booster, and conshuction
of the new water well no.10.
The proposed capital improvement program for the water urility is shown in Table W-1. Estimates of
; improvement costs are based on FY 2005-06 cost levels and inflated at 3 percent per yeaz to the yeaz of .
project expenditure. The inflarion is based on the ENR Index for recent yeazs and added as an allowance
for future cost escalarion.
TABLE W.1
, CITY OF ARROYO GRANDE
' WATER UTILITY
PROPOSEDMAJORCAPITALIMPROVEMENTPROGRAM
l�) (Z) (3) N) (5) I6)
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, 1 CorporationVartlRepalrs 50 EO SO 5�00,000 SO 5100,000
2 Cky Mall Complea 0 0 0 0 500,000 500,000
3 WaleASewerRateSWdy 21,500 0 0 0 0 Y7,50U
' 4 ValleyGardena 251,877 0 0 U 0 257,877
5 ReservoirNO.7 RepWCemenl 7.963,818 0 0 U 0 1,983,878 ' �
6 WaterMasterPtanUpOate 0 0 3�,000 0 0 00,000 �
7 RexrvoirNO.BCOnsWCGOn 0 70t,200 0 817,800 0 979,000
8 Falroaks,UD9roAe 8'CIP W 1Y PVC 0 0 0 0 863,500 6d3,500
e Waterline InsGllation,17'on Chitton 8 EI Camino 0 0 38,000 482,000 0 500,000
10 Pressure Zone CAnneClion,Rancho GranOe lo Oro 2onE 0 56,200 495,800 0 0 552,000
71 Oro Booshr Stafion UpgraEe 0 0 0 0 388,000 388,000
72 Waterline UD9�tle.4'to e',NevaEa 8 LeOOint 0 0 59,/6D U 0 59,a60
73 Wa�etWeIIN0.10 8B4O00 420,400 0 0 0 489,400
1< UpgfaEesforWaterSecurify 0 0 40,000 0 0 40,000
75 Water Well No.7 RehaDOitation 0 �S,ODO 0 0 0 45.000
16 TotalCaplGllmprovemenls(Uninllaled) E2.306,135 5612,800 5683280 57,379,800 E1,5/7,500 S6,IB3,495
17 TotalCapttallmprowments(Inflatetl)�a] E2,306,100 5672,800 5683,700 57.483,800 57.657,700 E6,727,500
�a}CaDiql Mprovements Nflatetl a13.0%per year.
Water System Capital Improvement Financing
Table W-2 shows the sources and uses of funds to finance the capital improvement projects in Table?i;��
1. There aze many sources of funds that aze planned to finance the projects and the Water Fund or Wac�
Facility Fund may only partially fmance these projects. A particulaz project may benefit other Ctiri�
, programs or funds. Uses of funds tnclude the capita] improvement program projected expenditures as
� discussed in a previous section.
Tuckfield &Associates �
; •, Water and Sewer Rate Study Arroyo Grande, California
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Sources of Funds
The Water FaciliTy Fund is projected to contribute the most to the cost of the projecu of Table W-1. Line
' 2 of Table W-2 shows the amount of Water Facility funds to be expended for capital improvement
projects. The Water Facility Fund will fully fund the pressure connecrion from Rancho Grande to Oro
Zone and partially fund reservoir no. 6, the Fair Oaks waterline upgade, Oro Booster Station upgrade,
water well no. 10,and other waterline upgrades.
' �, The City's budget for the Water Fund shows that some of the water capital improvement expenditures
will be paid for through a transfer of funds available as reserves in the Water Fund. Transfers from the
Water Fund aze shown on line 4 of Table W-2.
Other sources of funds that will be used to pay for capital projects are somewhat sma]ler in magnitude
', compazed with the other sources and aze shown in Table W-2.
TABLE W-2
CITY OF ARROYO GRANDE
WATER UTILITY
CAPITAL IMPROVEMENT PROGRAM FINANCING PLAN
l�) (ZI f3) (<1 (5)
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Source of Funds
1 Funds on Hand at Beginning of Year 50 $0 $0 $0 50
� 2 Transier from WATER FACILIN FUND 1,345,500 334,500 530,200 895,700 432,800
� , 3 DeveloperContributions 0 218,000 9,700 0 0
4 Transferfrom WATER FUND 720,100 70,300 '143,200 525,700 735,500
5 Generat Fund 128,200 0 0 10,600 390,900
� . 6 Sale of Land 0 0 0 0 71,500
' �; 7 Transferfrom SEWER FUND 12J00 0 0 31,800 21,000
B USHA 50,000 0 0 0 0
� 9 6cpense Recovery 200 0 0 0 0
� 10 T2ffic Circulatlon 50,000 0 0 0 0
� 17 ToWI Funds Available 2,306,100 622,800 683,100 1,463,800 1,651,700
i
-� Use of Funds
, 12 MajorCapitallmprovements 2.306,100 622.800 683,100 7,463,800 1,651,700
13 Tota�Use of Funds 2,306,100 622,800 683,700 7,463.800 1,651,700
� 14 Funds on Hand at End of Year $0 $0 $0 $0 $0
' Uses of Funds
The projected schedule of the total expenditures of the water capital improvements]isted in Table W-I ��,
shown on line 12 of Table W-2. The projected improvements total$6,727,500 in inflated dollazs.
Tuc�eld & Associates �
Water and Sewer Rate Study Arroyo Grande, California
Analysis of Water Capital Improvement Financing
, Based on inspecrion of Table W-2,atl of the water capital improvement program costs can be met diuing
� . , the study period without debt financing from the Water Fund. The plan is dependent upon the receipt of
funds firom the other sources listed and raising water rates sufficiently to make capital transfers from the
• Water Fund in the appropriate years.
�
I Water System Revenue
The principal revenue of the water utility is derived from water sales to retai] service customers. Other
revenue received by the Water Fund includes meter insta]larion fees, reconnecrion fees, hydrant water
sales,personnel transfers,interest income,and miscellaneous revenue.
Water Sales Revenue
Customer Growth. The water uriliry provides service to approximately 6,070 customers. The City's
billing system accounts for 14 classes of inside city and outside city customers. These include inside city
customer classifications of single family residential, mulri family residential, business, church, schools,
hospital, irrigarion, motel, convalescent homes, and other. Outside city classifications include single
family,business,and mobile home parks. Private fire pmtection customers are also recognized.
Future customer growth is projected to include 50 new single family accounts per yeaz for the study
period with no growth in other customer classes. Table W-3 summarizes the projected average number
� of water customers for the study period.
Water Sales Volume. Water sales for FI' 2004-OS aze lower than in recent yeazs due to significant
- rainfall in the latter part of the yeaz, and therefore a drop in consumprion is recognized for this year.
. , Projec6ons of future water sales volume aze based on the projected number of customers to be served and
; recog�ition of the average water consumption per customer classification from F1'2000-01 through F`r'
2004-05. The average represents a more reasonable assumption of future water use per customer. Table
W-1 summarizes projected water sales volume for each yeaz of the study period.
Water Sales Revenue under Existing Rates. The existing schedule of ntes for water service
became effecrive July 1,2004 and is comprised of monthly customer charges varying according to meter
_ size pius a uniform volume chazge for all customers. All rates and charges aze established by CxY�j
Council resolution. �
Tuckfield &Associates �
- Water and Sewer Rate Sfudy Arroyo Grande, California
. ,
TABLE W3
� CITY OF ARROYO GRANDE
' WATER UTILfTY
HISTORICAL AND PROJECTED AVERAGE NUMBER OF ACCOUNTS,
' SALES VOLUME,AND REVENUE UNDER EXISTING RATES
(�) (2) l3) (4)
, ' ,.
I �� .
Ccf
� Historical
� � 1999-2000 na na $1,545,500
2000-2001 5,612 1,349,086 1,698,600
2001-2002 5,771 1,392,413 1,654,100
, 2002-2003 6,020 1,475,682 1,607,900
2003-2004 6,028 1,517,856 1,701,300
Pro ected
2004-2005 6,078 1,416,548 1,768,100
2005-2006 6,128 1.443,020 1,797.200
2006-2007 6,178 1,449,718 1,806,500
2007-2008 6,228 1,456,918 1,818,200
2008-2009 6,278 1,466,118 $1,830,000
[a] Projeded revenue is based on rates currenUy in effect with no changes. �
Revenue is shown to increase due to 50 single family customers per year.
Future water sales revenue under the existing rates has been projected recognizing the inaease in the
number of customers and projected water use per customer. Table W-3 preserits the projected water sales
revenue when applying the existing rates to the number of customers and projected volume.
Other Revenue
Other revenue includes meter installations, reconnection fees, utility billing set up fee, collections,
expense recovery, hydrant water sales, and miscellaneous revenue. Revenue from these sources ?s
projected to total $63,400 in F1' 2004-OS and remain at a constant level of$68,400 from FY 2006-C7
through 2008-09.
interest Income
The Water Fund generates interest income on available cash and investments based on the investrrieraC
policy of the City. Projected interest income is calculated on the average Water Ftmd balance during�
' Tuckfield &Associates �
1
Water and Sewer Rate Sfudy Arroyo Grande, California
fiscal year at an interest rate of 2 percent, reflecting current City investment rates. Interest income is
projected to range from$37,700 in FY 2004-OS to$22,500 in F1'2008-09.
Water System Revenue Requirements
Revenue requirements of the water uriliry consist of the annual obligations to operate and maintain a safe
and reliable water system. These obligations include operation and maintenance expense, existing
revenue bond debt service,annual rourine capital expenditures,and capital transfers.
Operation and Maintenance Expense
Operarion and maintenance expenses consist of the cost of personnel and materials to supply,pump, and
distribute water on a routine basis. Since these costs are an annual obligation of the water utility, they
must be met from water sales revenue.
Aistorical and projected operarion and maintenance expenses ue shown in Table W-4. Projections are
based upon an analysis of historical expenses and take into account anticipated fuhue system growth and
cost increases in labor,contractua] services,electric power,chemicals,materials,and supplies.
Salary and benefit costs are projected to increase 8 percent per yeaz. Production power and distnbution
power costs aze projected to increase in proportion to production volume and tota] volume growth
respectively, with unit power cost(5 per Cc�increasing at the iate of 3 percent per yeaz. Unit chemical
costs per Ccf(production volume) aze projected to increase at 3 percent per yeaz and total chemical costs
are projected to increase with unit chemical cost increases and in proportion to total volume growth. All
other costs aze projected to increase at 3 percent per yeu.
_. Lines 6 through 8 of Table W11 show transfers to the General Fund. These include personnel,operating,
and cost allocation transfers. The City uses transfers to charge one fund for services provided by another
fund. Direct costs and indirect costs are allocated to various City funds. Direct costs include those
expenses that can be directly attnbuted to an activity. Examples of d'uect costs include salary and
benefits of a sewer employee spending time worldng on water lines (personnel hansfer) and costs
incurred in the Genera] Fund but used by other funds such as telephone charges, postage, and utilities
(operating h-ansfers). Indirect costs aze expenses not readily idenrifiable with a particu]ar action or
service, however aze incurred for a joint purpose which benefits more than one fund or departrnent.
Examples of indirect costs include the City Manager's time, accoimting and purchasing functions, and
building maintenance (cost allocations). The hansfers aze shown as budgeted for F1'2004-05, 2005-06,
and 2006-07. Future transfers aze projected to increase at 3 percent per yeaz in the study period.
Total operation and maintenance expense is budgeted at$1,637,370 for F1'2004-OS and is projected Ee
increase to$1,972,550 in FY 2008-09 as shown in Table W-4.
` '' Tuckfield & Associates �
CTABLE Wd
('1 CITY OF ARROYO GRANDE d
� WATER UTILITY ^'
� HISTORICAL AND PROJECTED OPERATION AND MAINTENANCE EXPENSE �
a °'
(�) (2) (J) (4) (5) (6) (7) (B) (9) (10) 3
� Q
D y
N �
O ��� �� �� �� �� r� �� ��.� �� �� ��. �� �� ��: ��: ��• iD �
n �
� 4710 WaterAdminlstnlion �
(p 1 SalaAas/Benells 565,970 579.594 SB2,574 EB9,770 S98,fi65 $194,93J $204,843 3275,686 3�32,900 5257,500
U1 2 5301 ConlractualServkes 27,799 7<,477 77,505 26,250 ZS,al3 40,000 41,200 47,200 42.400 43,700 �D
3 53f0 WatarTrealmentServices(sampGn98�es5ng) 10,319 5,989 13,027 11,956 17,935 13,000 15,000 75,000 15,500 16,000 (n
4 Sd04 SuryNsWelerPurchase 0 0 0 0 0 22,000 0 0 0 0 C
5 5575 Insurance Claims antl Setllemen[5 9,300 134,502 86,269 66,925 70,805 100,000 100,000 700,000 703,000 106,700 Q
6 5901 PersonnelTranslen 183,595 263,500 3A6,596 35],450 J52,700 723,700 907,700 902,600 414,700 427,7�0 t�
7 5902 OperalingT2n51ers 82,600 109,600 105,550 176,200 709,500 117.900 728,990 727,000 1]O,B00 1J4,700
B 5903 Co51AlbcatiOnTrensfers 106,700 700,750 10),600 726,900 177,25D 7<4,750 154,700 161,800 766,700 171.700
� 9 O�her 14,238 16,579 16,946 17,685 79,611 6�,717 77,450 75,250 BO 100 85,200
10 Sublotal 494,<21 720,006 776,007 813,13fi 832,OB2 7,075,400 1.103,28] 1,100,536 1,186,700 t,236,000
47N WaterProducNon
17 Saladea/Bmefils 38,587 08,370 41,110 22,318 49,682 53,854 69J67 72,690 78,500 84,800 i
12 5902 Power(ekGidtity) 59,512 65,524 1q7,150 142,976 767,485 180.000 t80,000 180,000 202.800 21D,000 , ��
73 5603 Mainlenance-MachineryBEpuiOmenl 2,718 13,810 S,BSA d,316 5,274 17,000 5,000 5,000 5,200 5,400
74 Subtolal 98,817 117,707 194,114 169,810 222,381 296,6fi4 259,767 257,690 206,300 300,200
t+C . .. .�..,.,
1S Salaiies/Benelils 19J,B04 201,879 205,J66 225,E60 235,733 250,066 241,773 257,130 277,700 299,900
76 5274 C�emiw� 4,251 6,289 7,772 11,007 10,646 12,000 17,000 7<,000 13,500 14,000
17 5303 Conl2clUalServftes 1,693 1,602 7,733 26,166 10,044 15,000 15,000 75,000 15,500 76,000
10 5402 Power(elecVidty) 4,140 2,722 5,620 5,490- 5.687 5,000 6,OOD 6,000 5,600 S,B00
79 5609 Malntenance-Reserrohs 2,659 4,131 5,451 6,988 2,307 5,000 5,000 5,000 5,200 5,400
20 56f0 Maintenante-WEIIS/GrIeSlpumDS 35,369 36,126 35,873 36,331 30,840 38,000 J8,000 38,000 39,100 40,300 �
21 5611 Malnlanance-Meten 2,458 2,a24 2,a51 2,522 2,469 2.500 2,500 2,500 2,600 2,700 �
22 Other 83676 71,789 27014 29,373 32355 d7,750 99850 49850 51050 52250 Q
23 Subtotal 327,990 326,962 296,640 343,271 329,497 375,316 971,723 J87,480 410,250 456,350 �C
24 Q
2J TotalOpentlonantlMalntenanceExpenss 5921,228 St,184,675 31,266,755 $1,326,077 31.783,944 5�,637,370 $1,729,17J f7.763,708 31.802,650 57,972,550 �
Routine Capihl d
24 4710 WaterAtlminislnllon 17,147 0 /,179 1,295 528 2,667 70,500 0 0 . 0 Q
25 4712 Dlatributlon 48,236 7,903 2,653 8,4J1 3,122 27.SW 7.200 0 0 0 fp
26 5207 WalefMelers 32,716 33,458 35,049 35,103 29,505 35,000 35,000 35.00D 35.000 35,000 �
27 TotalRoutlneCapltal 590,099 541,361 E30,881 344,829 53J,195 j65,167 560,70D f35,000 f35,000 j35,000 �
�
OSalarles a�M bene�is ez0enses are Inllated al B%per year. Ap other expenses are Inllatetl at 3Y.Der year. 1
_.a ,
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07
j 1
Water and Sewer Rate Study Arroyo Grande, California
r; Existing Debt Service
� �
The water utility currently makes debt service payments on a 1993 Refunding Revenue bond issue. The
1993 bonds were issued to refund outstanding loan contracts dated 1983 and 1988 with the State of
� California, Deparnnent of Water Resources, under the Califomia Safe Drinldng Water Bond Law of
1976. Debt service on the 1993 bonds totals approximately$116,000 annually.
, Routine Capital Improvements
Capital expendihues for equipment and system replacements that recur on a more or less annual basis aze
! considered rourine, and are properly met from water sales revenue rather than from debt financing or
other major capita] improvement sources of funds. Total routine capita] equipment and improvement
expenditures are budgeted to be $65,200 in FY 2004-OS and include $35,000 for the purchase of new
' water meters. It is assumed that the water utility will continue to pwchase water meters at this level
during the study period. Other murine capital costs are projected as budgeted for FY 2005-06 and 2006-
07,however,no costs aze expected for the remainder of the study period.
Capital Transfers
Based on the City's 5 yeaz capital improvement pro�am, sources of fimds to pay for the capita]
improvements include h�ansfers from the Water Fund. Future transfers aze developed as part of the City's
budget process for FY 2004-OS through FT 2006-07 and as estimated in the Ciry's Capital Improvement
Program document.
Comparison of Revenue With Revenue Requirements
�
Table W-5 presents a comparison of revenue and revenue requiremenis for the Water Fund in the fom7 af
a cash flow. Criteria have been developed for the Water Fund to aid in the financia] planning process.
The criteria included establishing and maintaining a worldng capital reserve of 60 days of operation and
, maintenance expense in the Water Fund, a capih]reserve of$500,000,and a debt service coverage ratic
, , oFgeater than 125 percent. The debt seivice coverege ratio is established by revenue bond covenants.
! Tuckfield &Associates ��
Water and Sewer Rate Study Arroyo Grande, �_ :lifomia
, i
�'�� TABLE W-5 -
. i CITY OF ARROYO GRANDE
� � WATER UTILRY
WATER FUND
. FLOW OF FUNDS STATEMENT
. . (�) (2) (3) (4) 'S)
' ,'�
�. �i, i� �� �i. ��. '��• �� ��: 1,: i�•
Revanua
- , 1 Water Sales Revenue Untler Exisling Rates $1,768,100 $1,797.200 51,806,500 $1,818,200 5 830,000
Additional WaterSales Revenue Required: ,
' ' Annualized Actual
Fiscai Revenue Months Revenue
� Year Increase Effective Increase
� 2 2006 5.0% 72 5.0% 89,900 90,300 90,900 91,500
� 3 2007 7.0% 12 7.0% 132,800 133,600 '34,500
4 2008 7.0°h 12 7.0°h 143,000 143,900
5 2009 7.0% 12 7.0% '�4.000 -
� 6 Tohal Additional Water Sales Revenue 0 89,900 223,100 367,500 `?3,900
� 7 Totat Water Sales Revenue 1,768,100 1,887,700 2,029,600 2,185,700 2.�i3,900
� 8 Other revenue 64,300 67,200 68,400 68,400 68,400
9 Interest Income From Operations 37,700 31,100 31,700 29,400 22,500
�, �0 TotalOperatingRevenuesAvailabla 1.870,700 1,985,400 2,129,700 2,283,500 2,t-4,800
, � �'� Revenue Requirements �
11 Operation and Maintenance Expense 1,637,400 1,729,173 1,783,706 1,882,650 1�72,550
Debt Service
, Existirg Bonds
12 RevenUe PleOgetl 176,700 116,700 716,700 116,700 116,700
73 Ope2ting CaD��al Expendilures(ROUtine) 65,167 60,700 35,000 35,000 35,000 .
'14 Capital Transfers Out 720,100 70,300 143,200 525,700 735,500 .
. 'IS Tohl Revenue Requirements 2,539,367 1,976,873 2,078,606 2,560,050 2.859,750
� 16 NetOperotlnpFundsAvaitable (669,267) 8,527 51,094 (276,550) (414,950) �
77 Beginniry Operating Fund Balance 22'17.800 1,548,533 1.557,060 7,608,754 1,331,604
18 Cumulative OpenUng Fund Balance $1,548,533 $1,557,060 $1,608,154 5'1,331,604 $916,654
� �9 Minimum Desired Belance [a] 5772,900 5788200 $797,300 $813,800 5828,80D
- Mnual Debt Servlce Coveroge
�. ' 20 NetRevenue $232,700 $256,227 5345,994 3400,850 $472,250
�, � 21 Totai Annual Debt Service Requirements 5116,700 5116,700 3116,700 . 3116,700 $176,700
... 22 Coverage [b] 199% 220Y 296q 343% 405%
, �a] Estimated at 60 days of oDeralion and maintenance ezpense plus a capital reserve of 5500,000.
[b] Total Operating Revenues less Ope2ting and Maintenance Expenses dividetl by Total Mnual DeD[. �
i
t i
; j
� Tuckfield & Associates ��
Water and Sewer Rate Study Arroyo Grande, California
'" Based on these criteria, annual increases in water revenue aze indicated as follows:
' i
Effective Date Increase
, July 1,2005 5 percent
July 1,2006 7 percent
July 1,2007 7 percent
July 1,2008 7 percent
The increases shown above have been selected in order for total water revenue to meet revenue
, requirements and for debt service coverage to remain sufficient]y above minimum required levels.
The FY 2004-OS increase has already been adopted by the City Council and the Water Fund will begin
' receiving revenue in July of 2005. All other increases are indicated to be fully effective by July i of each
year shown.
The working capital reserve level is based upon City policy adopted from the last water and wastewater
rate study in 2003.
Water Rate Adjustments
The principal consideration in establishing water rate schedules is to develop rates for customers that aze
reasonably commenswate with the cost of providing water service. In addition, one of the objecrives of
this study is to encourage water conservation. Theorerically, the only method of assessing entirely
equitable rates for water service would be the deteiminadon of each customer's bill based upon their
particular service requirements. Since this is impractical, schedules of rates aze normally designed YQ
', meet average conditions for groups of customers tiaving similu service requirements. Practicality also �
dictates the use of a rate schedule which is simple to apply, reasonably recovers costs from all classes,
and is subj ect to as few misinterpretations as possible. ;
' j
Existing Water Service Rates i
�
The existing schedule of water rates, shown in Table W-6, became effecrive July 1, 2004. The r�te �
schedule for all customeis consists of a montlily customer charge by meter size and quanrity charge�Se� i
hundred cubic feet of usage.
I
�
I
, i
I
Tuckfield &Associates ��, '
. . i
I
Water and Sewer Rate Study Arroyo Grande, California
TABLE W-6
I� ..- CITY OF ARROYO GRANDE
' � WATER UTILITY
SCHEDULE OF EXISTING WATER SERVICE RATES
Service Charges
. •
Inches $/month $/month
518 $4.10 $8.20
3/4 4.10 820
' 1 4.80 9.60 .
1 1/2 5.75 11.50
2 8.30 16.60
3 27.25 54.50
4 34.25 68.50
6 50.65 101.30
8 $70.45 $140.90
Volume Charges
. • .
,
$lCcF $/Ccf
Single Family[a] $1.01 $1.26
Multi Family[a] 1.01 1.26
Business 1.01 1.26
Church 1.01 126
School 1.01 126
Hospital 1.01 1.26
: ' Irrigation 1.01 1.26
Motel 1.01 1.26
Convalescent Homes 7.01 'I.26
Other 1.01 1.26
Water Wheeling 1.00
Hydrants $7.30 $7.30
- Fire Protection Charges
�
. . .
" Inches $IMonth
1 1/2 1.68
2 $1.68
3 5.00
4 10.03
6 27.85
' 8 58.48
10 $100.25
(a) Rates are on a per construded unit basis.
Tuckfield &Associates ?�
Water and Sewer Rafe Study Arroyo Grande, California
: Proposed Water Service Rates Under Existing Structure
' Table W-7 presents the proposed water rates utilizing the enisring uniform volume rate structure. The
rates showm increase each year in proportion to the revenue increases presrnted in Table W-5.
� Typical Water Service Bills
Table W-8 presents a comparison of typical bi-monthly water service bills under existing and
' ' proposed rates for various volumes of usage. The table shows that all customers have an increase in
, their bi-monthly bill. Under the rate schedule presented in Table W-7, the bill for an average single
family customer using 32 Ccf of water during a rivo month billing cycle in FY 2005-06 would be
$42.52, an increase of$2.00, or 4.9 percent.
Comparison of Water Rates With Other Communities
Table W-9 presents a comparison of single family bi-monthly w�ater bills for the CiTy of Airoyo
Grande and other loca] communities. The table is prepazed using 32 Ccf representing the average
volume o£single family customers in the City of Arroyo Grande. The table indicates that under the
proposed increase for FY 2005-06, the Ciry of Arroyo Grande's average bi-monthly bill is lower than
3 of the 9 communities listed.
Water Conservation Rate Alternative
One of the objectives of this study included the development of a water conservation rate sh-ucture.
' . Tab1e W-10 presents a proposed water conservation rate structure designed such that the unit price�f
water increases with each successive water consumprion block. The rate schedule proposes an
inclining block structure for singie family and multifamily residentia] classes while all other classes
, , are charged on a uniform volume rate shucture ]ike the existing sh-ucture. The conservarion rate
structure is not applied to commercial and industrial classes because these classes generally haw�
uniform water use pattems and conservation from these customers are better controlled through tixe
use of low flow fixtures,conservation plans,or similu methods.
Tuckfield & Associates 11�
Water and Sewer Rate Sfudy Arroyo Grande, California
�
- TABLE W-7
. CI7Y OF ARROYO GRANDE
' ' WATER UTILRY
SCHEDULE OF PROPOSED WATER SERVICE RATES UNDER EXISTING RATE STRUCNRE
�' Service Charges
, . � .
. . �i i�. �i. �i• �� ��: i�: �i• i� i�. �i. �� �� �i: ��: �i•
� ��� Inc�es S/month S�month 5lmonlh Slmonth S/month $/month S�monlh b�monih
5/8 54.30 54.60 54.90 $525 58.60 59.20 $9.80 510.50
3/4 4.30 4.60 4.90 5.25 8.60 9.20 9.80 10.50
, 1 5.05 5.40 5.80 620 10.10 10.80 11.60 72.40
' 11/2 6.05 6.45 6.90 7.40 12.10 12.90 13.80 14.80
2 8.70 9.30 9.95 10.65 17.40 18.60 19.90 21.30 �
3 28.60 30.60 32.75 35.05 5720 6120 65.50 70.10
4 35.90 38.40 41.10 44.00 71.80 76.80 82.20 88.00
6 53.10 56.80 60.80 65.05 tOfi20 113.60 121.60 130.10
, . 8 $73.90 $79.05 E84.6D 590.50 8747.80 $158.'10 516920 $181.00
Volume Charges
. .
. . �i ��. ��. ��• �� �i: ��: i�• i� i�. ��. ii �� ��: ii: �i•
3/Cd $/CCf $/CCf 5/CC( 5/CCf $/Cd $/Cd S/Ccf
� SingleFamily�aJ $1.06 E1.13 $1.21 $129 $1.33 S'1.47 51.5'I 57.67
� Multi Family�a] 1.06 1.13 7.21 129 1.33 1.41 1.51 1.61
Business 7.06 1.13 1.21 1.29 1.33 1.41 1.51 1.61
, Church 1.06 1.13 �21 1.29 1.33 1.41 1.51 1.61
�, School 1.08 1.13 '1.21 1.29 1.33 1.41 1.51 1.61
� HosPital 1.06 1.13 '121 129 1.33 1.41 7.51 1.61
Irrigation 1.16 1.24 '1.33 1.42 1.45 1.55 1.66 1.78
Molel 1.06 1.13 127 129 1.33 1.41 1.51 1.61 �
' . Convalescent Homes 1.06 1.13 1.21 t.29 1.33 1.41 1.51 1.61 �
OMer 1.06 1.13 1.21 1.29 57.33 31.41 E1.5'I 31.61
- WaterWheeling 1.05 1J2 1.20 1.28
Hytlrant $7.67 5827 58.78 59.39
' Fire Proteetlon Charges
' �� �i. ��. �� i� ii: ��i: ��•
, Inches $IMonth S/MOnth $/Manth $/MOnih
11/2 51.76 51.88 $2.07 E2.15
� � 2 176 1.88 2.01 2.15
3 525 5.62 6.07 6.43
' ' 4 10.53 7127 12.06 12.90
6 2924 3129 33.48 35.82
8 61.40 65.70 70.30 7522
70 $105.26 8112.63 S'120.51 $128.95
- [aJ Rates are on a per consWCted unil basis. �
: �
Tuckfield & Associates °�g
`.
Water and Sewer Rate Study Arroyo Grande, California
;. i
TABLE W-B
CITY OF ARROYO GRANDE
� ` WATER UTILI7Y
� COMPARISON OF BI-MONTHLY CHARGES UNDER EXISTING RATES
WITH PROPOSED RATES FOR FISCAL YEAR 2005-06 AT VARIOUS CONSUMPTION LEVELS
� �
' _
Cd
' 0 $8.20 $8.60 $16.60 $17.40 $54.50 $57.20
1 $9.21 $9.66 $17.61 $18.46 $55.51 $58.26
, 2 $1022 $10.72 $18.62 $'19.52 $56.52 $59.32
3 $1123 $11.78 $19.63 $20.58 $57.53 $60.38
��. 4 $1224 $12.84 $20.64 $21.64 $58.54 $61.44
5 $13.25 $13.90 $21.65 $22.70 $59.55 $62.50
6 $14.26 $14.96 $22.66 $23.76 $60.56 $63.56
, ' 7 $15.27 $16.02 $23.67 $24.82 $61.57 $64.62
8 $1628 $17.08 $24.68 $25.88 $62.58 $65.68
9 $17.29 $'18.14 $25.69 $26.94 $63.59 $66.74
10 $18.30 $19.20 $26.70 $28.00 $64.60 $67.80
� 15 $23.35 $24.50 $31.75 $33.30 $69.65 $73.10
' 18 $26.38 $27.68 $34.78 $36.48 $72.68 $76.28
20 $28.40 $29.80 $36.80 $38.60 $74.70 $78.40
25 533.45 $35.10 $41.85 $43.90 $79.75 $83.70 �
� 30 $38.50 $40.40 $46.90 $4920 $84.80 $89.00
32 $40.52 $42.52 Sae.92 551.32 586.82 $91.12
, , 35 $43.55 545.70 $51.95 $54.50 $89.85 $94.30
40 $48.60 $51.00 $57.00 $59.80 $94.90 $99.60
45 $53.65 $56.30 $62.05 $65.10 $99.95 $104.90
50 $56.70 $61.60 $67.10 $70.40 $705.00 $'11020
. 60 $68.80 $72.20 $77.20 $81.00 $115.10 $'120.60
70 $78.90 $82.60 $87.30 $91.60 $12520 $131.40
80 $89.00 $93.40 $97.40 $102.20 $135.30 $142.00
�� 90 $99.10 $104.00 $107.50 $112.80 $145.40 $152.60
100 $10920 $1'14.60 $117.60 $123.40 $155.50 $163.20
-. , 200 $21020 $220.60 $218.60 $229.40 $256.50 $269.20
' 300 $31120 $326.60 $319.60 $335.40 $357.50 $375.20
400 $41220 $432.60 $420.60 $441.40 $458.50 $48720
' S00 $51320 $538.60 $521.60 $547.40 $559.50 $587.20
[a] Existing rates as of July 1,2004. Averege bi-monthly consumption for a single family residential
customer is 32 Ccf. ,
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Tuckfield & Associates 17
Water and Sewer Rate Study Arroyo Grande, California
TABLE W-9
�i CITY OF ARROYO GRANDE
� WATER UTILITY
COMPARISON OF PROPOSED SINGLE FAMILY WATER SERVICE RATES
� i WITH SELECTED CENTRAL COAST COMMUNITIES
CiryofAnoyoGranEe Monthly 5/8 E4.30 AIICCf 51.06 590.58 �b]
FY 2005-06 3/4 E4.30
1 E5.05
�'�, 1 1/2 E6.05
2 58.70 •
3 528.60
4 $35.95
6 553.20
, Atascadem Mutual Monthry 5/8 514.00 0•2 Kgal 50.00 577.20 [c]
WaterCompany 3/4 514.�0 3-12Kgal E1.40
1 E78.00 13•25Kgal 51.90
� 1 1/2 523.00 26-50 Kgal 52.65
. 2 E37.00 Over 50 Kgal $2.90
3 5135.00
4 5172.00
6 5270.00
Cityof GroverBeach Manthly PJI Sizes 86.75 All Ccf 51.33 SS6.U6 [tl]
', City of Lompoc Monthly 5/8 518.08 All Ccf 32.16 5705.28 [eJ
3/4 E18.OB
7 530.68
1 1/2 559.63 �
2 595.74
3 5193.30
4 E301.64
6 5962.74
City ot Morro Bay Monihly All Sizes 516.43 0•3 Cd $0.00 E'135.30
� Over 3 Cd per schedule
NipomoCSD Bi-monthly AIISizes E21.04 0-40Cd 51.07 E34.24
Minimum Over40CcF $1.64
' Oceano CSD Bi-monthly All Sizes 523.94 0•6 Ccf 50.00 E87.34
� 7-25Cd 5225
� ' Over 25 Cd 52.95
City of Paso Robles BI-monthly All Sizes 526.24 0-20 Cd E0.00 E37.76
' Over 20 Ccf 50.96
� City of Rsmo Beach Bi-monlhly 5/8 521.53 0-15 Cd 5127 567.95 �b]
3/4 521.53 Wer 15 Cd S'I.61
1 $42.84
� ' 7 'i2 57472
2 E120.96
3 E234.61
� 4 E362.43 - .
6 5859.58
, City of San Luis Obispo Bi•monthly All Sizes 50.00 0-10 Cd $2.71 5'I01.90 _
Over 10 Cd 83.40
� [aJ Average bi-monthly consumption for sinpie family resi0enllal customer.
. � [bj For a 3/4'meter. Includes Lopez cha�ge.
[c] For a 3/4'meler. Rates adoptetl December 2004 Dut eRedive March 2005.
[tlJ Proposed retes far FY 2005-06 irom Table W-7.
i [eJ For a 3/4`meter.
' Tuckfield & Associates 18
Water and Sewer Rate Study Arroyo Grande, California
�'? . TABLE W-00
' CITY OF ARROVO GfL+.NDE
�- � WATER UTILITY
SCHEDULE OF PROPOSED TIERED WA-'cR SERVICE RATES
' Servioe Charges
• .
, . . �� �i. i�. i�' �� ��: ��: �i• �� �i. �i. �i �� i�: ��: ��•
Inches S/month S/monlh S�month S/manN $/monN S/montl� S/month b�monih
� - 5/B 54.30 S<.60 54.90 $525 $8.80 59.20 $9.80 $10.50
3/4 4.30 4.fi0 4.90 525 B.60 9.20 9.B0 70.50
7 5.05 5A0 5.80 620 10.10 70.80 11.60 12.40
17/2 6.05 6.45 6.90 740 12.10 7i.90 t3.BD 14.80
, _ 2 870 9.30 9.95 10.65 77.40 'IB.60 19.90 2L30 •
3 28.60 30.60 32.75 35.05 57.20 6120 65.50 70.70
4 35.90 38.40 41.10 44.00 77.80 76.80 8210 88.00
� 6 53.10 56.80 60.80 65A5 10620 173.60 127.60 130.10
�' B $73.80 579.05 584.60 590.50 5147.80 5158.10 3169.20 NB7.00
Volume Charges
.
i . �� ��. ��. ii• �� �i: i�: ��• �� ��. ��. �� • �� ��: ��: ��•
S/Cc1 S/Ccr S/CCf S/Cd S/Ccf S/Ccf S/Ccf E/Cc(
$inale FamiN fal
' Firstl2Ccf1G-month 40.98 $1.02 51.09 51.16 $120 5128 b7.36 51.45
Next20CC1/Di-month 1.06 1.t3 1.21 7.29 1.33 1.41 1.57 1.61
NeM 32 Ccf/bi-mon[h 120 72B 1.37 1.46 t.50 1.60 1.71 1.83
Over 64 Ccf/C'vnonlh 1.45 1.55 � 1.66 1.77 1.81 7.84 2.OB 227
. MultiFamMfal
Firet 12 Ccf/bi-month 0.96 1.02 1.09 t76 7.20 728 1.36 1.45
Next6Cd/EI-mont� 1.06 t.13 L21 t29 1.33 1.41 1.57 1.61
Nex112Cd/D:mont� 1.20 128 t.37 7.46 1.50 1.60 7.71 7.83 '
. Over30Cd/bi-monN 1.45 t.55 t.66 177 t81 1.94 2.08 221 '
Business t.08 7.73 721 1.29 7.33 7.41 1.51 1.87
� Church 1.08 1.73 1.21 129 7.33 7.47 1.51 1.67
Sc�Od 1.08 tt3 121 129 1.33 1.41 1.51 1.81
. Hospital 1.06 1.13 7.21 1.29 t.33 1.41 t.57 1.61
Irtigation 1.16 124 7.33 1.42 1.45 1.55 1.86 1.78
�� , Motel 1.06 1.13 1.21 1.29 1.33 1.41 1.51 1.67
Convalescent Homes 1.06 1.13 121 1.29 1.33 1.41 t51 1.61
Other 1.06 1.13 1.21 129 $1.33 51.41 31.57 $1.89
' , WaterWtreeling LOS 1.12 120 128
; Hytlrant 57.67 Sb.21 EB7B 39.39
Flre Protectlon Charges
, , �� r�. ��. �� �� �i: •��: ��•
Inches S/MOmh S/MOmh E/MOnth 3/MO�rth
� �. 1112 51.78 51.88 $2.01 E2.15
2 1.76 7.88 2.07 2.15
' 3 525 5.62 6.01 6.43
4 10.53 '1127 1206 12.90
. 6 29.24 37.29 33.48 35.82
B 61.40 65.70 70.30 7522
� 70 $10526 f712.63 $120.51 $128.95
�a] Rates are on a per cronstruded unN basis.
; I
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! ,`-; Water and Sewer Rate Study Arroyo Grande, Califomia
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; � The goal of implementing a conservation rate structure is to design rates to send price signals to achieve
, efficiency in supplying and using resources. A conservation rate sh�ucture encourages efficient water use
and discourages waste by communicating through the customer bill the cost of providing water,including
the cost of new water supply.
No formal mechanism exists to detemune appropriate block break points. For this study, the residential
inclining block rate is developed with 4 blocks to reflect residentia] consumption averages. For single
family customers, the first block is intended to capture indoor water consumption estimated at 12 Ccf.
The second block is designed to capture consumption up to the average bi-monthly water consumption of
' '; 32 Ccf. The fourth or highest block is established such that 10 percent of the water consumption occurs
' in this block, reflecting consumption over 64 Cc£ The third block is the difference between the second '
and fourth block
For multi-family customers, the averages aze slightly different. The first block captures indoor water
consumption estimated at 12 Ccf. The second block is designed to capture consumpfion up to the multi-
family average bi-monthly water consumption of 18 Ccf. The fourth or highest block is established such
that ]0 percent of the water consumption occurs in this block,reflecring consumption over 30 Ccf. The
, third block is the difference between the second and four[h block
If water supply becomes sufficient]y constrained, the fourth block, representing 10 percent of the
, residential volume,may allow the City to attempt to curtail consumption by chazging a very high price in
this top block. This would only be recommended for supply shortages but is not generally considered to
be conservation ratemaldng. The intent of the fourth block is to provide the City with the appropriate
' break point should the necessity arise in the future to price this block for curtailment. The price proposed
shown herein for this block,however,is in line with the intent of conservarion rates.
It should be noted that a conservarion rate shucture is only a part of an overal] water conservation
plan. In addition to the water conservation structure, a public information campaign including bill
inserts, public notices in local media, and promotion of information by City staff at civic and
charitable organizations increase the effectiveness of any conservation effort. Implementation of the
water conservation rate sh�ucture should coincide with the implementation of the City's water
! � conservation plan.
; ; Typical Water Service Bills Under Conservation Rate Schedule
� Table W-11 presents typical bi-monthly water service bills under the proposed conservation raY�
structure described in Table W-10. Table W-11 shows that the water bill for the average bi-monthly
consumption is neazly the same as under the rate schedule proposed under Tab]e W-7. However,
� upon higher consumption than the average, the bi-monthly bill will be much higher than that
' presented in Table W-7.
, �
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Water and Sewer Rate Study Arroyo Grande, California
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TABLE W-11
CITY OF ARROYO GRANDE
WATER UTILITY
COMPARISON OF BI-MONTHLY CHARGES UNDER EXISTING RATES
WITH PROPOSED TIERED RATES FOR FISCAL YEAR 2005-06 AT VARIOUS CONSUMPTION LEVELS
Ccf
0 $8.20 $8.60 $16.60 $17.40 $54.50 $57.20
�'�� 1 $9.21 59.56 $17.61 $18.36 $55.51 $58.26
2 $10.22 $10.52 $18.62 $19.32 $56.52 359.32
3 $1123 $11.48 $19.63 520.28 $57.53 $60.38
. 4 $12.24 $12.44 $20.64 $21.24 $58.54 $61.44
5 $1325 $13.40 $21.65 $22.20 $59.55 $62.50
- 6 $14.26 $14.36 $22.66 $23.16 $60.56 $63.56
7 $15.27 $15.32 $23.67 $24.12 $61.57 $64.62
8 $1628 $1628 $24.68 $25.08 $62.58 $65.68
9 $17.29 $17.24 $25.69 526.04 $63.59 $66.74
10 $18.30 $1820 $26.70 $27.00 $64.60 $67.80
15 $23.35 $23.30 $31.75 $32.10 $69.65 573.10
18 526.38 526.48 $34.78 $35.28 $72.68 $76.28
20 $28.40 $28.60 $36.80 $37.68 $74.70 $78.40
25 $33.45 $33.90 $41.85 $43.68 $79.75 $83.70
30 $38.50 $3920 $46.90 $49.68 $84.80 $89.00 �
32 $40.52 $41.32 $48.92 552.58 $86.82 S9t.12
35 $43.55 $44.92 $5'1.95 $56.93 $89.85 $94.30
40 $48.60 $50.92 $57.00 $64.18 $94.90 $99.60
45 $53.65 $56.92 $62.05 $71.43 $99.95 $104.90
� 50 $58.70 $62.92 $67.10 $78.68 $105.00 $11020
60 $68.80 $74.92 $7720 $93.18 $115.10 $120.80
70 $78.90 $88.42 387.30 $107.68 $125.20 $131.40
', 80 $89.00 $102.92 $97.40 $122.18 $135.30 $142.00
90 $99.10 $117.42 $107.50 $136.68 $145.40 $152.60
' 100 $109.20 $131.92 $117.60 $151.18 $155.50 $163.20
200 $21020 $276.92 $218.60 $296.18 $256.50 $26920
� 300 $31120 $421.92 $319.60 $441.'18 $357.50 $375.20
; 400 $41220 $566.92 $420.60 $586.'18 $458.50 $481.20
500 $51320 $711.92 $521.60 $731.'18 $559.50 $587.20
[a] Existing rates as of July 1,2004. Average bi-monthly consumption for a single family residential
� customer is 32 Cd.
Water Rate Structure Comparison
- The water rates proposed in Table W-7 utilize the existing water rate structure that cansiss 1£ :.
, , monthly service chazge and a volume charge for all water consumed. This struchue continues S�e: ` ,
Tuckfield & Associates �°E
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; ; Water and Sewer Rate Study Arroyo Grande, Califomia
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same practices of the water utility while providing the financial resources for the capital
. , improvements required.
� :
�' The altematibe water rate structure shown in Table W-10 also consists of a monthly service charge
and volume charge, however the residentia] classes have a vo]ume charge that increases by block of
, water vo]ume. This structure represents the intent to conserve water by charging residential
customers higher water rates for water consumption beyond the average. When implemented with a
water conservation plan developed by the City, the conservation rate structure will assist in de]aying
the acquisition of additional water supply,and approach the objectives of the conservation plan.
, ' I
Tuckfield & Associates 22 �
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,,
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` SEWER UTIL`IT_Y
, .
� � I
- , :. i
- - - - - - - - - - - - - - - - -
-; Water and Sewer Rate Study Arroyo Grande, California
Sewer System Capital Improvement Program
1 The proposed capital improvement progam for the sewer utiliry is shown in Table S-1. Most of the
� projects consist of sewer upgrades and repair except for the replacement of]ift station no. 1,completed in
the next two years. The tota] cost of the capital improvement program for the five-year study period is
$3,332,800 in inflated dollazs. Esrimates of improvement costs aze based on FY 2005-06 cost levels with
3 percent per year added as an allowance for future cost esca]ation based on the ENR Index for recent
years.
TABLE S•1
CITY OF ARROYO GRANDE
� SEWER UTILITY
PROPOSED MAJOR CAPITAL IMPROVEMENT PROGRAM
I�l (2I (3) l<) (5) (6)
. ��. �� �� ��. ��. � �� �� ��: ��: ��•
1 Corporetion Yartl Repairs SO SO 50 5700,000 $0 E100,D00
2 Ciry Hall Complex 0 0 0 0 500,000 500,000
3 Newsom Springs Drainage Project 0 426,925 0 0 0 426,925
4 Waterl5ewerRateSludy 21,500 0 0 0 0 21,500
5 ValleyGardens 251,817 0 0 0 0 251,877
', 6 Crov+n Tertace/Le Point Sewer Upgratle 0 0 0 242,000 0 242,000
� 7 Sewer Lift Station No.7 Replacemenl 54,874 574,500 0 0 0 629,374
� 8 Sewer Master Plan Uptlate 0 0 0 0 30,000 30.000
9 Fair Oaks Avenue Sewer Upgratle 0 535,000 0 0 0 535,000 �
. 10 The Pike Sewer UDB�de 0 0 0 0 245,000 245.000 �
� 11 As�SVeet Sewet Upg2de 0 41,972 0 204,028 0 246,000
12 7olalCapttallmprovements(UninflateE) $328,797 $7,578,397 50 5546,028 5775,000 53,227,616
13 Total Capital Improvements(Inilated)[a] 5328,200 51,578,400 SO 5579,300 $846,900 $3,332,800
�a] Project costs inflated at 3 percent per year.
Sewer System Capital Improvement Program Financing
The sewer capiha] improvement program will be paid for through several sources shown in Table S-2. As
in the water capita] improvement financing,there are many sources of funds that are planned to finance
the projects and the Sewer Fund or Sewer Facility Fund may only partially finance these projects. A
particulaz project may benefit other City programs or funds. Uses of funds include the capital
improvement program projected expenditwes as discussed in a previous secrion.
Sources of Funds
The Sewer Facility Fund is projected to fund the majority of the cost of the improvement projects shown
' on Table S-1. Line 2 of Table S-2 shows the amounts planned to be utilized from this fund.
' Tuckfieid &Associates 23
Water and Sewer Rate Study Arroyo Grande, California
TABLE S•2
' CITY OF ARROYO GRANDE
' SEWER UTILITY
CAPITAL IMPROVEMENT PROGR4M FINANCING PLAN
(�) (2) I3) (4) l51
�
, , ��. �� �� ��. ��. ��� �� ��: ��: ��•
� �� Source of Punds
7 Funds on Hand at Beginning of Vear $0 $0 $0 $0 $0
. 2 Transfer from SEWER FACILITY FUND 54,900 1,127,100 0 398,900 267.600
� �, 3 Trensferfrom SEWER FUND 12,100 120,100 0 31,800 53,800 .
� 4 Transfer from WATER FUND 32,800 0 0 0 0
5 DeveloperConUibutions 0 42,000 0 74,300 D
6 Generel Fund 128,200 12,600 0 10,6D0 390,900
' 7 SaleotLand 0 0 0 0 71.500
�I 8 Drainage Facilily Fund 0 1,000 0 0 0
� 9 Expense Recavery 200 250,000 0 0 0
10 Construction Tax 0 25.600 0 63,700 63,100
' 1'I USHA 50,000 0 0 0 0
� 12 TroKc Circulation 50,000 0 0 0 0
' 13 TotalFundsAvailable 328200 1,578,400 0 579,300 846,900
UseoTFunds
'., 14 Major Capital Improvements 328,200 1,578,400 0 579,300 846,900
�5 Total Use of Funds 328,200 1.578,400 0 579.300 846.900
16 Funds on Hand at End of Year §0 SO 50 $0 50
The Sewer Facility Fund will fully fund the Crown Tecrace/Le Point sewer upgrade project,the sewec lift
station no. 1 replacement, and the Pike sewer upgrade project and partially fund the Fair Oaks Avenue
and Ash Street sewer upgrade projects and the Newsome Springs Drainage project.
The Sewer Fund will contribute cash generated from sewer rates to capital projects as shown on Line 3 of
Table S-2. The Sewa Fund will fully fund the master plan update and partially fund the Fair Oaks
, Avenue sewer upgrade, Corporation Yazd improvements, Ciry Hall Complex improvements, and the
Newsome Springs Drainage project.
� Other sources of funds to complete the projects from Table S-1 are shown on the remainder of Table S-2.
, Uses of Funds
, The projected schedule of sewer capital improvement requirements listed in Table S-1 is shown on line
14 of Table S-2. The projected improvements tota] $3,332,800 and are expected to be fmanced from the
sources described above.
! Tuckfeld &Associates 24
Water and Sewer Rafe Study Arroyo Grande, California
: i
Analysis of Sewer Capital Improvement Financing
Review of Table S-2 indicates that all of the capital improvement program costs can be met during the
study period without debt financing. The plan is dependent upon the receipt of funds from the other
sources listed and raising sewer rates sufficiently to make capital hznsfers from the Sewer Fund in the
appropriate yeazs.
Sewer System Revenue
The principal revenue of the sewer utility is derived from sewer service charges to retai] service
customers. Other income to the Sewer Fund includes expense recovery and interest income. Projections
of sewer service revenue under existing rates were based on projections of customer growth and water
sales volume.
Sewer Service Charges
Customer Growth. The sewer utility provides service to approximately 5,900 customers. For the
sewer utility,9 classes of customers aze recognized. These include single family residential,multi family
residenrial,business,church, schools,hospital,motel,convalescent homes,and other.
Projections of future customer growch include the addition of 50 single family residentia] customers per
yeaz. Other customer classes aze not projected to increase. Table S-3 summarizes the projected average
number of sewer customers for the study period.
Biliable Volume. Projecrions of billable sewer volume are based on the projected number of sewer
customers to be served and recognirion of historical average rates of water consumption per customer.
Future water consumption per customer is based on the average consumption per account of water
consumption from F1'200-01 through FY 2004-05. This average was used due to the significant rainfall
during FY 2004-05. Table S-3 summarizes projected billable sewer volume for each year of the study
period
Sewer Service Charge Revenue under Existing Rates. The existing schedule ofrates for sewer
service is comprised of a service chazge and a volume chazge based on water consumption. Single
' family and mulrifamily customers have unique volume charges while all other customers have the same
� volume charge.
Tuckfield & Associates 2g
Water and Sewer Rate Study Arroyo Grande, California
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TABLE S3
CITY OF ARROYO GRANDE
' SEWER UTILITY
HISTORICAL AND PROJECTED AVERAGE NUMBER OF ACCOUNTS,
, SALES VOLUME,AND REVENUE UNDER EXISTING RATES
l�) {Z) 13) �4)
.'
• .C� . . - .
� Historical
1999-2000 na na na
2000-2001 5,610 1,275,260 538,000
2001-2002 5,751 1,309,999 500,300
2002-2003 5,859 1,378,382 526,200
2003-2004 5,867 1,413,356 599,500
Proiected
� 2004-2005 5,909 1,292,116 636,300
i 2005-2006 5,959 1,360,579 662,100
2006-2007 6,009 � 1,372,695 667,100
2007-2008 6,059 1,382,345 671,300
. 2008-2009 6,'109 '1,391,995 � $675,500
[a] Projected revenue is based on rales cunently in eRect with no changes. �
Revenue is shown to increase due to 50 single family customers per year.
, Future sewer service charge revenue under existing rates has been projected recognizing the increase in
the number of customers and projected water use per customer. Table S-3 presents Yhe projected sewer
service charge revenue under exisring rates for the sNdy period.
Other Revenue
Other revenue received by the Sewer Fund includes expense recovery. Revenue from Yhese sources is
projected to tota] $5,100 in FY 2004-OS and decreases to $1,700 throughout the remainder of the study
period.
Interest Income
The Sewer Fund generates interestincome on available cash and inveshnents based on the inveshnent
, policy of the City. Projected interest income is calculated on the average Sewer Fund balance during a
- fiscal year at an interest rate of 2 percent, reflecting cutrent City investment rates. Interest income is
projected to range from$6,700 in FY 2004-OS to$25,700 in FY 2008-09.
' � Tuckfield & Associates 2g
Water and Sewer Rate Study Arroyo Grande, California
Sewer System Revenue Requireinents
Revenue requirements of the sewer urility consist of the annual obligations to operate and maintain a safe
and reliable sewer system. These obligations include operarion and maintenance expense,routine capital
expenditures, and capital h-ansfers.
Operation and Maintenance Expense
Operarion and maintenance expenses consist of the cost of personnel and materials to collect wastewater
on a routine basis. Since these costs are an annual obligation of the sewer utility, they must be met from
sewer service charge revenue.
Salary and benefit costs aze projected to increase 8 percent per yeaz. Lift station power costs aze
projected to increase in propoRion to the growth in total water volume with unit power cost ($ per Cc�
increasing at 3 percent per year. All other costs aze projected to increase at 3 percent per year.
Lines 7 through 9 of Table S� show transfers to the General Fund. These include personnel, operating,
and cost allocarion transfers. These .transfers have the same purposes as described in the section
pertaining to water operaring expenses. The transfers aze shown as budgeted for F'Y 2004-05 through FI'
2006-07. Future tansfers aze projected to increase at 3 percent per yeaz in the study period.
Total operation and maintenance expense is budgeted at $541,000 for F1' 2004-OS and is projected to
increase to$695,900 in F1'2008-09 as shown in Table S�.
Contribution to City GIS
The Sewer Fund is aiso expected to make contributions to the City GIS system. The sewer system's
conh-ibution is estimated at$20,000 in FY 2005-06.
Routine Capital Improvements
Capital expenditures for equipment and system replacements that recur on a more or ]ess annual basis
aze considered rourine,and aze properiy met from sewer service revenue rather than from debt financing
or other major capital improvement sources of funds. Total routine capital equipment and improvement
expendilures aze budgeted to be $6,800,in FI' 2004-OS and aze projected to increase to $2,500 in FY
20008-09.
Tuckfield & Associates 2`�
C TABLE 5-0 S`
(� CITV OF ARROVO GRANDE 61
� SEWER UTILITY �
� HISTORICAL AND PROJEGTEO OPERA710N AND MAINTENANCE E%PENSE �
a °f
� (�) Iz) (31 (4) Ie1 (sl (�I (el l9) f+0) O.
D � y
N �
O �D
Q ��. ��� ��� �� �� �� �� �� �� ��. �� ••�� �� •��. ��.• �r �� ��: ��: ��. l
01 �1
� 4710 Sawer Maintenance �
r.
y 1 SalatleslBenefits 115,OB1 123.496 129,911 137.476 158,307 t65,741 78J,024 792,994 208.400 225,100 �
2 5309 ContraclualServices 67,549 64,035 82,951 S,B43 1,333 2,000 3,000 J,000 3,100 3,200 fq
3 5402 Power 9,037 9,832 14,758 19,366 79,311 19,000 79,000 20,000 21,700 23,500 C
4 5603 Maintenance-Mach 8 Equip 4,159 3,271 4,946 09 76 5,000 5,000 5,000 5,200 S,a00 Q
5 5670 Mainlenance•Lines 8 Pumps 18,319 13,293 75,098 70,889 19,674 75,000 15,000 75,000 15,500 16,000 `�
6 580J Lease Purchase Peymenis 52,476 52,a77 0 1,735 3,471 3,500 J,500 9,500 J,500 3,500
7 5901 Personnei Transfers 108,275 126,600 211,796 225,000 221,900 230,J50 288.300 291,600 3D0,600 309,900
8 5902 Operaling Transfers 2�,950 36,800 35,000 78,050 J6,250 J7,700 41,230 38,S6U 39.700 40,900
9 5903 Cosl Allocation Transfers 52,300 43,000 45,850 47.950 41,850 <J,950 46,000 M18,250 49,700 51,200
70 Other 10,875 11.769 11,683 73,656 13,215 18,800 16,200 76,200 16,70D 77,200 �
11 Total Operation antl Malntenan�e Expensa 5462,021 E486,573 5551,393 5500,064 5515,387 5541.041 5621,054 5634,104 5664.100 5695,900
RouNne Capital �
12 4710 SewerMainlenanCe 6.779 7.124 J.J20 2:t.',:�v 11.7AA r,.-n +,snp 7...lu�i :�;m��... .�.:,::d �
-,-_..,..-.�.:-_._:=s--._ _:.._-.-_._:,_.:�- . �_ :
13 TotalRoutineCapifal SG,179 f7.124 $3,JZU E22.559 511,744 $GJ67 8�1,500 52.JUU bY,4w b�,SOu
Salanes and benefils expenses are Inllated at 8%per year. All olher ezpenses are inflated at 3Y Oer Year.
n
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, , Water and Sewer Rate Study Arroyo Grande, Cafifornia
Capital Transfers
As presented in Table S-2, sources of funds to pay for the capita] improvements include hansfers from
the Sewer Fund. The transfers are shown as budgeted for FY 2004-OS through FY 2006-07 and shown as
detemuned fiom the City's CIP document in future years.
Cornparison of Revenue With Revenue Requirements
� Table S-5 provides a comparison of revenue and revenue requirements for the Sewer Fund in the form of �
. a cash flow. Similaz criteria have been developed for the Sewer Fund as in the Water Fund to aid in the
financial planning process. The criteria included establishing and maintaining a working capital reserve
of 45 days of operation and maintenance expense in the Sewer Fund and a capita] reserve of$500,000.
The Sewer Fund does not have any outstanding debt and therefore no debt service coverage criteria has
been established.
Based on these criteria,annual increases in sewer service revenue are indicated as follows.
Effective Date Increases
July 1,2005 10 percent
July I,2006 3 percent
July I,2007 3 percent
July 1,2008 3 percent
T'he increase is required to meet the annua] obligarions of the Sewer Fund and to meet the established
financial planning criteria discussed above. Implementation of the increase will escalate the Sewer Fund
balance to levels that approach the City's policy while allowing capital hansfers to conhibute to capital
improvenlent expendit�ses.
' Tuckfield &Associates 29
Water and Sewer Rate Study Arroyo Grande, California
TABLE S•5
CITY OF ARROYO GRANDE
; j SEWER UTILITY
OPERATING FUND
FLOW OF FUNDS STATEMENT
� i
! (1) (2) (3) (4) (5)
�
.
� i�. �i ii ��. ii. �i �� ��: ii: i�•
Revenue
. 1 SewerServiceChargesUntlerExistingRates $636,300 5662,100 5667,100 5671,300 5675,500
' � Additional Revenue Required: '
' ' AnnualiZetl Actual �
Fiscal Revenue Months Revenue
Year Increase Eftective Increase
' 2 2006 10.0% 72 10.0% 66,200 66,700 67,100 67,600
� 3 2007 3.0% 12 3.0% 22,000 22,200 22,300
4 2008 3.0°/ 12 3.0% 22.800 23,000
5 2009 3.0% 12 3.0°/ 23.700
6 To[al Additional Water Sales Revenue 0 66200 88,700 112,100 136.600
' 7 Total Sewer Service Revenue ' 636,300 728,300 755,800 783,400 812,100
8 Other revenue 5.100 1,700 1,700 1,700 1.700
9 InteresllncomeFromOperations 6.700 8,200 10,800 16.700 21,300
, 10 TotalOperatingRevenuesAVailabie 648,100 738,200 768,300 801,800 835,100
' � Revenue Requirements
'I1 Operetion and Maintenance Expense 547,000 627,100 634,700 664,100 695,900
'12 Coniribution to City GIS 0 20,000 0 0 0
13 Opereting Capital ExpentliWres(ROUtine) 6,800 4.500 2.300 2,400 2.500
. '14 CapitalTranstersOut 12.100 720,700 0 31,800 53,800
�5 Total Revenue Requirements 559,900 765,700 636,400 698,300 752,200
�6 Net Operatlng Funds Availa6le 88.200 (27.500) 131,900 103,500 82.900 ;
17 Beginning Opereting Fund Balance 89,190 777,390 149.890 281,790 385,290
. �8 Cumulative Opersting Fund Balance $177,390 5749,890 ' $281,790 $385,290 5468,190
, '19 Minimum Desired Balance [aj $567,600 5577,600 3579,300 $583,000 5587,000
� 20 Annual De6t Service Coverage
21 Net Revenue 5"107,100 5117,100 8734,200 $137,700 $139200
22 Total Annual Debt Service Requiremenls SO 50 $0 $0 $0
, 23 Coverage [b] NA NA NA NA NA
[aj Eslimated at 45 days of operation and maintenance expense plus a capital reserve of 5500,000.
[b] Total Ope2ting Revenues less Operoting and Mainlenance 6cpenses divided by Total Annual Debt.
Sewer Rate Adjustments
As in water rate adjustments, the principal consideration in establishing sewer rate schedules is to obtain
rates for customers that aze reasonably conunensurate tivith the cost of providing sewer service.
Theoretically, the only method of assessing enrirely equitzble rates for sewer service would be the
deterntination of each customer's bill based upon their particular service requirements. Since this is
impractical, schedules of rates are normally designed to meet average condirions for groups of customers
, having similar service requirements. Practicality also dictates the use of a rate schedule which is simple
Tuckfield & Associates 30
I
� � Water and Sewer Rate Study Arroyo Grande, Califomia
� to apply, reasonably recovers costs from all classes, and is subject to as few misinterpretations as
, possible.
. � Existing Sewer Service Rates
' The existing schedule of sewer rates was adopted by City Council in July 2004 and consists a bi-monthly
service charge for all customers and a volume charge billed on metered water consumption. The existing
sewer rate schedule is shown in Table S-6.
TABLE S-6
' qTY OF ARROYO GRANDE
SEWER UTILITY
��. SCHEDULE OF EXISTING SEWER SERV�CE RATES
' Monthly Service Charge [a]
S/mont�
� All Customers 52.05
� Volume Charge [b] .
S�Cd
', Single Family[c] $0.31
. Multi Family(cJ 0.45
' Business 0.52
Church 0.52
Schooi 0.52
', HaSpital 0.52
Irtigation 0.52
Motel 0.52
, Convalescent Homes 0.52
. Other $0.52
� ; [a] Monthly charge per acwunt,dwelling unit,or mobile home space.
; Ibj Charged based on metered water volume.
� [c� Single family ciass retums 50 percent of inetered water to the sewer system.
�� Multlfamily class retums 75 percent and all other classes retum 85 percent.
Because sewer volume rates are charged based on metered water use,volume
� 2tes are lower for ttie single family and multifamlly Gasses because the cost of
� � service is calcuiated on sewer volume,but recovered on metered water volume.
Tuckfield &Associates 31
Water and Sewer Rate Sfudy Arroyo Grande, California
;
Proposed Sewer Service Rates Under Existing Rate Structure
Assuming that the City implements Table W-7 for (no conservation) water rates, Table S-7 show�s the
' proposed rates for implementation for all sewer customer classes. The proposed sewer rates keep the
� same structure as the existing rates,however, increase in FY 2005-OG to provide the revenue required to
meet the obligations of the Sewer Fund.
........... .......b.,..,. .....,,..,..,......,,........ ..,.,.....,....�.b.. .,........,.............,. ......,. .,.,...,,....�....,... .......,..�....b
sewer rate schedule is shown in Table S-6.
TABLE S-6
' � CITY OF ARROYO GRANDE
SEWER UTILITY
SCHEDULE OF EXISTING SEWER SERVICE RATES
' Monthly Service Charge [a]
� 5/month
' All Customers 52.05
Volume CAarge @] .
a�c�r
� Single Family[cj 50.31
�. Multi Famity[c] 0.45
' Business 0.52
Church 0.52
. School 0.52
Hospital 0.52
' Irtigatlon 0.52
�' Molel 0.52
Convalescent Homes 0.52
� Other $0.52
[aJ Monthly charge per account,dwelling unit,or mobile home space.
, [bJ Charged based on metered water volume.
[c] Single family class retums 50 percent of inetered water to the sewer system.
� Multlfamily ciass retums 75 percent and all other classes retum 85 percent.
Because sewer votume rates are charged based on metered water use,volume
� retes are lower for the single tamlly and multifamily dasses bepuse the cosl of
� service is calculated on sewer volume,but recovered on metered water volume.
Tuckfield &Associates 31
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Water and Sewer Rate Study Arroyo Grande, California
�
; TABLE S-8
CITY OF ARROYO GRANDE
SEWER UTILITY
COMPARISON OF EXISTING RATES WITH PROPOSED RATE ALTERNATIVES
'. FOR FY 2005-06 AT VARIOUS CONSUMPTION LEVELS
Ccf •4 Units
0 $4.10 $4.20 $16.40 $16.80 $4.10 $4.20 .
' � 1 • $4.41 $4.55 $16.85 $17.30 $4.62 $4.78
2 $4.72 $4.90 $17.30 $17.80 $5.14 $5.36
3 $5.03 $5.25 $17.75 $18.30 $5.66 $5.94
� 4 $5.34 $5.60 $1820 $18.80 $6.16 $6.52
5 $5.65 $5.95 $18.65 $19.30 $670 $7.10
6 $5.96 $6.30 $79.10 $19.80 $7.22 $7.68
. 7 $627 56.65 $19.55 $20.30 $7.74 $8.26
8 $6.58 $7.00 $20.00 $20.80 $8.26 $8.84
9 $6.89 $7.35 $20.45 $21.30 $8.78 $9.42
10 $720 $7.70 $20.90 $21.80 $9.30 $10.00
11 $7.51 $8.05 $21.35 $22.30 $9.82 $10.58
' 12 $7.82 $8.40 $21.80 $22.80 $10.34 $11.16
' 73 $8.13 $8.75 $2225 $23.30 $10.86 $11.74
14 $8.44 $9.10 $22.70 $23.80 $11.38 $12.32
' 15 58.75 $9.45 $23.15 $24.30 $11.90 � $12.90
i 16 $9.06 $9.80 �$23.60 $24.80 $12.42 $13.48
20 $10.30 $1120 525.40 $26.80 $14.50 $15.80 �
25 $11.85 $12.95 $27.65 $29.30 $17.10 $18.70 �
30 $13.40 $14.70 $29.90 $31.80 $19.70 $21.60
32 $14.02 $15.40 $30.80 $32.80 520.74 522.76
35 $14.95 $16.45 $32.15 $34.30 $22.30 $24.50
40 $16.50 $1820 $34.40 $36.80 $24.90 $27.40
50 $19.60 $21.70 $38.90 $41.80 $30.10 $33.20
100 $35.10 $3920 $61.40 $66.80 $56.10 $62.20
125 $42.85 $47.95 $72.65 $79.30 $69.10 $76.70
� 150 $50.60 $56.70 $83.90 $97.80 $82.10 $91.20
200 $66.10 $74.20 $106.40 $116.80 $108.10 $120.20
- 250 $81.60 $91.70 $128.90 $141.80 $134.10 $74920
! [a] Existing rates as of July 1,2004. Averege bi-monthly consumption for a single family residential
cusromer is 32 Ccf.
customer using 32 Ccf of water during a two month billing cycle in FY 2005-06 would be $15.4Q, an
� increase of$138, or 9.8%. As in the exisring rates, the proposed rates are based on metered wzter
volume.
Comparison of Sewer Rates With Other Communities
' ; Table S-9 presents a comparison of single family bi-monthly sewer bills for the Ciry of Arroyo
' Tuckfield & Associates 33
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Water and Sewer Rate Study A�royo Grande, California
Grande and other local communities. The table is prepared using 32 Ccf of water, which represents
the average volume of single family customers in the City of Arroyo Grande.
TABLE S-9
CITY OF ARROYO GRANDE
SEWER UTILITY
COMPARISON OF PROPOSED SINGLE FAMILY WASTEWATER SERVICE RATES
WITH SEIECTED LOCAL COMMUNITIES
City oT Arroyo Grande Monthiy PJI Sizes $2.10 All Ccf $0.35 528.40 [b]
FY 2005-08
Ciry of Atascadero MonNly per DU $20.18 $40.36
Ciry of Grover Beach Monthly per DU $16.42 E32.84
Ciry of Lompoc Monthly PJI Sizes All Ctf $3.39 554.24 [c]
Ciry of Morro Bay MonNly All Sizes $13.48 0-10 Ccf 50.00 543.76
�Over 10 Ccf $1.40
Nipomo CSD Bi-monthly per DU $37.60 E37.60 �
Oceano CSD Bi-monthly per DU $9.25 E22.25 [G]
Cily of Paso Robles Bi•monthly par DU $45.72 E45.72
Ciry of Pismo Beach Bi-monthly SFR $47.40 547.40
Cily of San Luis Obispo B(-monthiy SFR $58.72 556.72
[a] Averege bi-monthly consumption for single family residential customer in City of Grover Beach.
@] Inciudes South San Lufs Obispo Sanita6on DistriU charge of$13.00 per bi-month.
[cj Rate charged on average of January,February,and March water consumption of 8 Ccf.
The table indicates that under the proposed increase for FY 2005-06, the City of Arroyo Grande's
average bi-montlily bill for single family customers is next to the lowest of the 9 communities shovm.
Tuckfieid 8� Associates 34
, Water and Sewer Rate Study Arroyo Grande, California
: ;
;
Sewer Rates Under Water Conservation Rate Aiternative
If the City chooses to implement the water consen�ation rates shown in Table W-10, it will be necessary
, to modify the sewer rates slightly. The re��enue derived from sewer service charges under water
conservation rates will be lower because the sewer rates are charged on water volume.
Table S-10 presents the sewer rates that would be implemented if water conservation rates are
iinplemented for the water utility. The single family bi-montl�ly bill under these rates is $16.04 as
' compared�vith $15.40 under the rates proposed from Table S-7.
TABLE Sd0
CITY OF ARROYO GRANDE
SEWER UTILITY
SCHEDULE OF PROPOSED SEWER SERVICE RATES
UNDER WATER CONSERVATION RATE ALTERNATIVE
�
ii. �� �� ii. �i. •�i• i� �i: ��: ��•
[a] �b] [c] [cj [c]
Monthly Customer Charge [d]
All Customers 52.05 $2.10 52.15 $2.20 $225
Volume Charge-E per hundred cubic feet [e] .
' Single Family [tJ $0.31 $0.37 50.39 $0.40 y0.42
Multi Family [fJ 0.45 0.52 0.54 0.56 0.58
Business 0.52 0.58 0.60 0.62 0.64
Church � 0.52 0.58 0.60 0.62 0.64
, School 0.52 0.58 0.60 0.62 0.64
HoSpiWl 0.52 0.58 0.60 0.62 0.64
Motel 0.52 0.58 0.60 0.62 0.64
. Convalescent Homes 0.52 0.58 0.60 0.62 0.64
Olher $0.52 50.58 $0.60 50.62 $0.64
�a� Rales currently in eHecL
�6j Rates eHective SeptemDer 1,2005.
i �c] Rates eflective wilh June bilis of previous year to be fully eHective for ihe enlire fscal year.
�d� Monthly charge per account,dwelling uni�,or mobile home sDace.
�e� Char9ed basetl on metered watervolume.
�tJ Single tamily Gass retums 50 percent of inetered water to the sewer system, multi(amily class
returns 75 percent,and all olher classes return 85 percent. Because sewer volume retes are
� proPosed to 6e chargeC baseG on metered water use,volume 2tes are lovrer tor ihe single
tamily and mullfamily dass because the cost of service is ralculated on sewer volume,but
recoveretl on metered water volume.
, Sewer Rate Structure Comparison
: The sewer rate structure presented in Table S-7 is the same as the existing rate struchue. Because the
' Tuckfield &Associates 35
Water and Sewer Rate Study Arroyo Grande, California
, �
: i
City may implement water conservation rates, it is anecipated that the water consumption wrill be lower.
' ; Since the existing and proposed sewer rates aze dependent on water volume, sewer revenue will also be
lower. To offset this,proposed sewer rates under water conservation is presented in Table S-10.
,
Tuckfield & Associates 36
Water and Sewer Rate Study Arroyo Grande, California
Lopez Fund Water Charges
Part of the scope of this study includes updating the Ciry's charges to water service customers for the
, Lopez reservoir water enritlement received by the City. The Lopez reservoir and dam are operated and
maintained by the San Luis Obispo Counry Flood Control and Water Conservarion District (District).
The charges from the Dishict to the City include debt service, operarion and maintenance, and capital
outlay.
Because of the recent Lopez dam remediation project, the District debt service expense related to the
project wil] be increasing in future years. The Dishict has provided projections of future chazges to the
a City and these aze shown on line 4 of Table A-1. Table A-1 provides the projected cashflow of the •
Lopez Fund, including the chazges from the District and City cost allocarions to the fund. Line 1 shows
the budgeted revenue for the Lopez Fund for FY 2005-06 and F1'2006-07. Future revenue is established
such that total operating revenue is equal to the fund expenses beyond FY 2006-07.
Table A-1
City of Arroyo Grande
Lopez Fund
Flow of Funds Statement
.� i� � �� �. i�.�� � �� �: �i: i•
Revenue
' t LopezChargeRevenue $2,100,000 52,100,000 52.594,818 53215,372 $3,543J00
2 Interest Income 4,200 5,100 5.400 5,400 5,400 �
3 Total Operating Revenues Availa6le 2,104,200 2,105,100 2,600,218 3,220,772 3,540,500 �
� Revenue Requlremants
4 Lopez Operation and Maintenance Expense�a] 1,707,424 1,M1,902 2,388,378 2,998272 3,314,900
5 Cost Allocation Transfers Out�b� 1Bfi.750 201.800 211.900 222,500 233 600
6 Total Revanua Requlrements 1.893,574 1,923,702 2,600,218 3220,772 3,548,500
. 7 Nat Operatinp Funds Awilabla 210,626 187,398 0 0 0
8 Beginning Opereting Fund Balance [c� 902.725 1,113.351 1294,749 1294,749 1,294,749
9 Cumulative Opereting Pund Balance 7,113,351 1294,749 7.294,749 1294,749 1.294,749
(a� From San Luis Obispo County Flood Control and Water Conservatbn District.
- [bJ From Ciry of Moyo Grande.
, [c] from Ciry of Arroyo Grantle,cash ody.
' Table A-2 shows the existing Lopez Fund charges to the City's water customers. The charges aze based
on water meter size and by charging for additional"imits"on the same meter. For residential customers,
' additional units mean dwelling units, whereas for nonresidential customers, units may mean parldng
space,room,bed,or additional water service on the same meter.
Tuckfield & Associates A-1
Water and Sewer Rate Study Arroyo Grande, California
Table A-2
City of Arroyo Grande
Lopez Existing Rates and Charges [a]
��• �
, • . , -
Meter Charges
5/8 inch $20.55 $26.79
3/4 inch $20.55 $26.79
t inch $29.48 $35.83 •
1 112 inch $38.30 $44.66
2 inch $47.34 $53.70
3inch $56.17 $62.50
4 inch $65.21 $71.43
6 inch $83.16 $89.30
Additional Unit Charges
Single Family $20.55 $26.79
Mobile Home Parks[bJ $20.55 $2679
Other MF(cJ $20.55 $26.79
Business [d] $20.55 $26.79
Hospital [e] $20.55 $26.79
Motel [Q $20.55 $26.79 '
Convalesent Home[ej $5.48 $7.00
[a] Charges effective April 1,2004.
[bj Each additional space.
[c� Each addi6onal dwelling unit. ,
[d] Each additional water service on same meter.
[e] Each additional bed.
[f] Each additional room.
, Table A-3 presents the new chazges for implementarion in F1'2005-06 through FY 2008-09. The new
� shuchae is similaz to the old sh-ucture however the additional unit chazge has been more equitably
determined such that the charge is developed based on actual water consumption per unit for FY 2003-
, 04. In this way, the impact on low water wnswners per imit,as compazed to single family customers,is
' less than the previous charges. These low water use per unit customers consist of mobile home parks,
mulrifamily,hospital,motel,and convalescent home.
Tuckfield 8 Associates A-2
I
f Water and Sewer Rate Study Arroyo Grande, California
.
Table A3
City of Arroyo Grande
� Lopez Meter Charges and Additionai Unit Charges
� �� �. �� �: ��� �
. �. � . .
' Ial Ibl
' Me[erCharges
' S/9inch 7.0 524.17 531.51 E29.a6 538.41 $9626 $4727 $39.69 351Ja
3/6inch 1.0 324.17 SJ1.51 E29.bfi 338.41 3�6.26 E47.27 339.89 551.7J
t inch 7.4 534.67 E42.1a E42.28 551.36 $52.01 56322 856.93 589.t9
� 1 1/2 inch 1.9 845.05 552.53 $5a.91 $64.02 E67.58 $78.80 $73.96 $86.25
' 2inch 2.3 555.68 f63.t6 $67.86 $76.98 583.53 $9475 E97.a2 E�0370
3 ir1�A 2.7 $66.07 f�3.51 580.52 EB9.60 E99.11 511017 5708.47 5720.70
4inch 3.2 $78.70 $Ba.02 E93.4H 5702.40 5715.06 E126.03 E725.93 37J7.96
6inch 4.0 597.91 E705.04 5119.22 3128.02 5146.73 E757.56 57fi0.59 3172.45
'. 8 inCh 5.0 3120.Bfi 3128.90 5147.30 $154.66 5181.29 5190.35 5798.a3 3208.35
AdtliNonal Unit Chargas
Single Family 1.00 E24.77 331.51 529.46 f3B.41 E3626 547.27 E39.69 551.74
: MoEileHOmeParks�c� O.a3 $10.a3 $73.60 E72.77 E�6.57 S15.fi4 $20.39 51712 E22.32 �
OtherMF[d� 0.43 $10.43 513.fi0 572.71 E76.57 515.84 12039 577.12 f22.32 ',
Business(e� 0.90 327.87 528.52 526.66 236.75 E32.87 E42.76 E35.97� f46.et
� Hospital�F� 0.77 518.53 f2a.77 522.59 Y29.45 E27.B0 536.23 E30.a3 E39.66
�� Motel�9� 021 $5.06 56.59 36.16 E8.04 $7.59 $9.89 E8.30 f10.82
� ConvaleSenlHOme[t� 0.23 55.68 57.14 56.68 SB.72 SB22 $10.72 59.00 511.)3
�a� Based on current LoOez Fund charge meter proparnonaliry.
� [E� Atltlitional unit epuivalency factor Cased on ratio of consumDtion per unit as comparetl with single family classiflcation.
, [<� Each atlEitional space.
[d� Each additional Awelling unit. ,
�e� Each additional wa�er service an same meter.
[f� Each additional Oed. _
� �, [gJ Each additional room.
(
,,
� I
�
�
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Tuckfieid & Associates A-3
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411 Beech Street
Arroyo Grande, CA 93422 0� JUN 19 Pi� �� 24
June 16, 2007
\
City of Arroyo Grande
Attn: City Clerk
P.O. Box 550
Arroyo Grande, CA 93420
To Whom It May Concern:
Re: Proposed Utility Rate Increase
I nm a life long resident of Arroyo Grande, having been born here in 1921.
My residence is located on Parcel # 077.282.018
I would like to submit this written protest against the proposed utility rate
increase. This protest is ngninst the proposed increase in wnter rotes.
I nm an 86 yectr old widow living on n fixed income. I am Qlso faced with all
of the increased expenses that are sited as the reason for the increase;
however, I can't rnise nnyones rates in order to muke ends meet. I wnter as
little as possible while still trying to keep my smnll Inwn nnd trees alive. I
receive a reduction in my other utility bills due to my low income. If it is
necesscry for the City to rnise rates, would they too, give a reduced rate to
senior citizens who nre low income? That would seem fair. Another solution
would be to charge only the henvy users the higher rnte.
I would appreciate your considerntion in this matter.
Sincerely yours,
,��� �C�
Elsie Reis
J
\i
A
. `, ..�
REGEiV€D 4z, ,,,��
May 25, 2007 iltY OF ARRoYO G. r,,.: -
07 MA`( 30 PM 2� 47
City of Arroyo Grande
Attn: City Clerk
P. O. Box 550
Arroyo Grande, CA 93421
RE: PROTEST TO PROPOSED UTILITY INCREASE -WATER
The increase in proposed utility rates for water is unreasonable and unwarranted.
The proposed increase in fees is associated with the expansion of the
infrastructure for future development rather than providing any enhancement or
improvement of existing services or efficiency for current users. We are against
paying higher utility fees that lead to growth and development in the Arroyo
Grande area.
In addition, the protest pra;ess is flawed in that it requires considerable effort and
documentation on the part of the property owner to file a protest. It discourages
relevant parties from participation in the process.
Sincerel ,
��r���L�f�,�t/�-�� ,
� �
James & Nancy�Ikitis �� �
501 Hawkins Court
Arroyo Grande, CA 93420
805-481-2167
Assessor's Parcel Number (APN) 007,502,028
� ,�
RECe�vEo
C:ITY OF AR�t YO Gfi;�.Npt
07 MAY 23 PM 2� I 2
May 21 , 2007
RE Water Bill
Dear Sirs:
I am writing to protest yet another increase in a utility bill .
There are many people that live here who are Senior Citizens
and find it more and more difficult to pay their utility bills
because of the constant increases. The break down of the water
bill shows that the Lopez Lake Water Treatment is the highest
item on the bill. Therefore, 2 protest an increase in my water
bill in July and the amount of the Lopez Water Treatment.
S�rel ,
�^
Sall , L����
360 Tiger Tail Drive
Arroyo Grande,CA. 93420
Parcel # 006, 085, 032
� ,.,
�
E1sieReis ';ITI ���� �� � � � L r'� , "�')r.
411 Beech Street
Arroyo Grande, CA 93422 07 JURJ I 9 P� !� 24
June 16, 2007
\
City of Arroyo Grande
Attn: City Clerk
P.O. Box 550
Arroyo Grande, CA 93420
To Whom It May Concern:
' Re: Proposed Utility Rate Increase
I am a life long resident of Arroyo Grande, having been born here in 1921.
My residence is located on Parcel #077.282.018.
I would like to submit this written protest against the proposed utility rate
increase. This protest is agcainst the proposed increase in Lopez chnrges.
I am an 86 year old widow living on a fixed income. I am nlso faced with nll
of the increased expenses thut are sited as the reuson for the increase;
however, I can't rQise nnyone's rutes in order to mnke ends meet. I wnter as
little as possible while still trying to keep my smull Iawn nnd trees nlive.
Perhnps treatment expenses could be reduced by not allowing gns powered
boats on the Inke or people nnd unimals in it. Also, perhops chnrging out of
county users a higher fee would also help off set the added expenses.
I receive a reduction in my other utility bills due to my low income. If it is
necessary for the City to raise rntes, would they too, give a reduced rnte to
senior citizens who ore low income? Thnt would seem fnir. Another solution
would be to charge only the heavy users the higher rate.
I would apprecinte your consideration in this matter.
Sincerely yours,
�� / _�
Elsie Reis
- `, �
RECEtVED {, h�„�r.
May 25. 2007 CItY €3r aRR0Y0 G ,-,,;--
07 MAY 30 PM 2� 41
City of Arroyo Grande
Attn: City Clerk
P. O. Box 550
Arroyo Grande, CA 93421
RE: PROTEST TO PROPOSED UTILITY INCREASE — LOPEZ
The increase in proposed utility rates for Lopez is unreasonable and
unwaRanted. The proposed increase in fees is associated with the expansion of
the infrastructure for future development rather than providing any enhancement
or improvement of existing services or efficiency for current users. We are
against paying higher utility fees that lead to growth and development in the
Arroyo Grande area.
In addition, the protest process is flawed in that it requires considerable effort and
documentation on the part of the property owner to file a protest. It discourages
relevant parties from participation in the process.
Sincerely,
����` .� 1r�,e�P��o
James 8 Nancy�Ikitis
�
501 Hawkins Court
Arroyo Grande, CA 93420
805-481-2167
Assessor's Parcel Number (APN) 007,502,028
� J
�.. .,,
���[I`JF�
E1sieReis �;ITY C�F Af;fi01`D �i�,°,��nc
411 Beech Street
Arroyo Grande, CA 93422 07 ���d I 9 PP1 I� 24
June 16, 2007
\
City of Arroyo Grande
Attn: City Clerk
P.O. Box 550
Arroyo 6rande, CA 93420
To Whom It May Concern:
Re: Proposed Utility Rnte Increctse
I am a (ife long resident of Arroyo 6rande, hnving been born here in 1921.
My residence is located on Parcel # 077.282,018.
I would like to submit this written protest agninst the proposed utility rate
increase. This protest is against the proposed increase in sewer rntes.
I nm an 86 year old widow living on n fixed income. I am ulso foced with nll
of the increased expenses that are sited as the reason for ihe increase;
however, I cun't raise anyone s rates in order to make ends meet. I water as
little ns possible while still trying to keep my small Inwn and trees alive. As a
single person, I surely cannot be putting as much waste in ihe sewer as a
family of two or more. I receive a reduction in my other utility bills due to
my low income. If it is necessary for the City to raise rntes, would they too,
give a reduced rate to senior citizens who are low income? That would seem
fair. Another solution would be to charge only the henvy users the higher
rnte.
I would appreciate your considerution in this mutter.
Sincerely yours,
��- /'�.�z
Elsie Reis
�-- `.
REC�iveo
May 25, 2007 t:ITY �F ARROYO .r- 'd,'r;�E
07 hAY 30 PP9 2� 47
City of Arroyo Grande
Attn: City Clerk
P. O. Box 550
Arroyo Grande, CA 93421
RE: PROTEST TO PROPOSED UTILITY INCREASE —SEWER
The increase in proposed utility rates for sewer is unreasonable and
unwarranted. The proposed increase in fees is associated with the expansion of
the infrastructure for tuture development rather than providing any enhancement
or improvement of existing services or efficiency for current users. We are
against paying higher utility fees that lead to growth and development in the
Arroyo Grande area.
In addition, the protest process is flawed in that it requires considerable effort and
documentation on the part of the property owner to file a protest. It discourages
relevant parties from participation in the process.
Sincerely � , ,
� � � v �
�
James & Nancy Vilkitis
501 Hawkins Court
Arroyo Grande, CA 93420
805-481-2167
Assessors Parcel Number (APN) 007,502,028
9.b.
CITY OF ARROYO GRANDE
REDEVELOPMENT AGENCY
, NOTICE OF PUBLIC HEARING
On TUESDAY, JUNE 26, 2007, the Arroyo Grande Redevelopment Agency will conduct
a public hearing at 7:00 P.M. in the COUNCIL CHAMBERS, 215 E. BRANCH STREET,
ARROYO GRANDE, to consider the following item:
Proposed Exclusive Negotiating Agreement. The Redevelopment Agency Board of
Directors will consider approval of an Exclusive Negotiating Agreement with South
Valley Developers ("Developer"). The Exclusive Negotiating Agreement will provide a
twelve (12) month exclusive period during which the Arroyo Grande Redevelopment
Agency and Developer will negotiate a potential Disposition and Development
Agreement for the possible development of a hotel on the real property consisting of
approximately 36,590 square feet of land area located on the north side of Faeh Street
west of EI Camino Real (APN 006-151-027).
The Redevelopment Agency Board of Directors may also discuss other hearings or
business items before or after the items listed above. If you challenge the proposed
action in court, you may be limited to raising only those issues you or someone else
raised at the public hearing described in this notice, or in written correspondence
delivered to the Board at, or prior to, the public hearing. Failure of any person to receive
the notice shall not constitute grounds for any court to invalidate the action of the
legislative body for which the notice was given.
Information relating to this item is available by contacting the City Manager's Office at
473-5400. The City Council/Redevelopment Agency meeting will be televised live on
Charter Cable Channel 20.
/�---
Kelly Wetmore, ity Clerk
Publish 1T, The Tribune, Friday, June 15, 2007
, _ __ ____ ___ __ _
� pRROY� -- -
� CP
hINCORPORATED y2
� ° MEMORANDUM
� ��. ,o. ,o„ *
c4��FOR�`P
' TO: CITY COUNCILIREDEVELOPMENT AGENCY BOARD OF DIRECTORS
FROM: STEVEN ADAMS, CITY MANAGER/EXECUTIVE DIRECTOR }��'
v
SUBJECT: CONSIDERATION OF EXCLUSIVE NEGOTIATION AGREEMENT WITH
SOUTH VALLEY DEVELOPERS FOR PURCHASE AND HOTEL
DEVELOPMENT AT THE VACANT PARCEL OWNED BY THE
REDEVELOPMENT AGENCY AT FAEH STREET AND EL CAMINO
REAL
DATE: JUNE 26, 2007
RECOMMENDATION:
It is recommended the City Council/RDA Board of Directors approve the proposed
Exclusive Negotiation Agreement (ENA) with South Valley Developers for purchase and .
development of a hotel at the vacant parcel owned by the Redevelopment Agency at
Faeh Street and EI Camino Real.
FUNDING:
If approved, costs and revenues associated with the project would be determined
through the negotiation with the developer. The original cost to the Redevelopment
Agency for the parcel was approximately $830,000. It would be staff's intent to recover
this funding. However, some Redevelopment Agency financial assistance may be
considered.
DISCUSSION:
At the July 25, 2006 meeting, the Redevelopment Agency acquired a vacant parcel at
Faeh Street and EI Camino Real to facilitate development of a mixed-use project or
hotel. A hotel project was identified as the preferred use and the site was previously
identified in the City's hotel/motel attraction strategy. The property was purchased in
order to ensure development is consistent with the City's economic development
program given its optimal freeway exposure.
Due to optimal freeway exposure, the vacant property at Faeh Street and EI Camino
Real is a key site to, the City's economic development strategy. Thus far, no private
development proposals have been submitted that staff believes represent the best use
for this property. In addition, staff fears the property may be sold as individual lots,
which would result in a fragmented and uncoordinated pattern of development. The
property is currently on the market, which provides an opportunity to purchase it at what
staff has determined is a reasonable cost. Therefore, staff believes it is important to
acquire this property at this time in order to achieve a number of the City's economic
development goals.
S:Wdministrarion\CITY MANAGER\STEVE\Council Reports�Faeh Street ENA 6.26.07.doc
CITY COUNCIL
EXCLUSIVE NEGOTIATION AGREEMENT WITH SOUTH VALLEY DEVELOPERS
FOR PURCHASE AND HOTEL DEVELOPMENT AT THE VACANT PARCEL OWNED
BY THE REDEVELOPMENT AGENCY AT FAEH STREET AND EL CAMINO REAL
JUNE 26, 2007
PAGE 2
After discussion of concepts with a number of developers, staff recommends pursuing a
hotel project with South Valley Developers, who would propose construction of a
Marriott Fairfield Inn with a minimum of 80 units. They appear willing to meet the key
terms proposed by staff for purchase of the property, have provided initial design
concepts consistent with goals for the site, have expressed a willingness to work with
neighborhood residents to address concerns, and staff believes their qualifications are
sufficient to provide a successful project. However, they have requested an ENA at this
time prior to incurring additional design expenses.
South Valley Developers are headquartered in Morgan Hill, California. They specialize
primarily in residential and hotel development. Currently, they are developing a
Courtyard by Marriott in Paso Robles. Background information on their experience is
attached.
ALTERNATIVES:
The following alternatives are provided for the Council's and Agency's consideration:
- Approve recommended Exclusive Negotiation Agreement with South Valley
Developers;
- Modify as appropriate and approve the acquisition and funding;
- Do not approve property acquisition;
- Provide direction to staff.
Attachments:
1. Exclusive Negotiation Agreement
2. Background Information from South Valley Developers
ATTACHMENTI
EXCLUSIVE NEGOTIATION AGREEMENT
This Exclusive Negotiation Agreement (`BNA") is made and entered into, to be
effective the day of July _, 2007 ("Effective Date"), by and among the City of
Arroyo Grande ("City"), a California general law city, the Arroyo Grande Redevelopment
Agency ("RDA"), a public entity organized under the laws of the State of California, and
South Valley Developers, LLC ("Master Developer"), a California limited liability
company. (City, RDA, and the Master Developer aze individually referred to as a"Party"
and collectively as the "Parties," and City and RDA are collectively referred to as the
"Agencies").
RECITALS
A. RDA is a public body, corporate and politic, exercising governmental
functions and powers and organized and existing under the Community Redevelopment
Law of the State of California(Health and Safety Code Section 33000 et seq.).
B. RDA is the owner of record of that certain real property consisting of
approximately 36,590 square feet of land area located on the north side of Faeh Street
west of El Camino Real in the City of Arroyo Grande, County of San Luis Obispo, State
of California, more particularly described in the legal description attached hereto as
Exhibit"A" ("Property").
C. On June 10, 1997, the City Council of the City of Arroyo Grande adopted
Ordinance No. 487 C.S. approving and adopting the Redevelopment Plan for the Arroyo
Grande Redevelopment Project ("Redevelopment Plan"), which Redevelopment Plan
delineates the Arroyo Grande Redevelopment Project Area ("Project Area"). The
Property is located within the boundaries of the "Project Area."
D. Agency desires to implement the Redevelopment Plan for the Project Area
by considering the potential disposition of the Property to Developer for the possible
development of a Fairfield Inn by Marriott standard hotel and, to this end, Master
Developer and Agency desire to further study and analyze the feasibility of the
disposition of the Property to Master Developer for the potential development of a hotel
on the Property.
E. The Agencies and Master Developer desire to enter into this ENA, which
provides for the Agencies' exclusive negotiation with the Master Developer for up to
twelve (12) months (the "Negotiation Period") for the purpose of effecting the timely
performance of all of the following: (i) the Master Developer's preparation, and the
Agencies' review (as applicable) of a Preliminary Site Plan for the Project; and (ii) the
negotiation and preparation of a disposition and development agreement that provides for,
among other things, (a) the Agencies' potential conveyance to the Master Developer of
the Property; (b) Master Developer's preparation and processing of all land use
1032/024600-0004
819668.02 a0G/21/07 '1—
,, �, .
entitlements required for the development of the Project; and (c) the submittal to the
Agencies by Master Developer of evidence of Master Developer's financial ability to
develop and operate the Project (collectively, the "DDA"); and (iii) the Agencies'
preparation and circulation of all requisite environmental documents (the "Environmental
Documents") to evaluate the potential environmental impacts of the proposed Project and
any related necessary actions required of the Agencies, in accordance with the
requirements of the California Environmental Quality Act (California Public Resources
Code §§ 21000 et seq. ("CEQA")).
F. The Master Developer is willing to pay for the Agencies' actual, out of
pocket consultant fees and costs incurred in preparing the Environmental Documents (the
"Approved Environmental Review Costs").
AGREEMENT
NOW THEREFORE, in consideration of the Recitals and mutual covenants and
conditions contained herein, the parties hereto agree as follows:
1. Definitions.
1.1 Additional Deposit. The term "Additional DeposiY' shall mean an
additional deposit amount that the Agencies may request the Master Developer to provide
if the Agencies incur or will incur additional Approved Environmental Review Costs
after depleting the full amount o£the Deposit, as further discussed in Section 6 hereof.
1.2 AQencv. The term "Agency" shall mean the Arroyo Grande
Redevelopment Agency, a public entity organized under the ]aws of the State of
California. At times, Agency shall also be refened to as "RDA" in this ENA.
1.3 Approved Environmental Review Costs. The term "Approved
Environmental Review Costs" shall mean the actual, out-of-pocket consultant fees and
costs the Agencies incur in preparing the Environmental Documents.
].4 Citv. The term "City" shall mean the City of Arroyo Grande, a California
general law City.
1.5 Default. The term "DefaulY' shall mean a failure or delay by any Party to
perform any term or provision of this ENA if, subject to Section 11, after receiving
written notice of such failure or delay, the responsible Party fails to commence to cure,
correct, or remedy such failure or delay within thirty (30) days thereafter and diligenty
pursue such cure, conection or remedy to completion.
1.6 Deposit. The term "DeposiP' shall mean that certain deposit Master
Developer is required to provide to the Agencies, as further described in Section 6 hereof.
1032/024600-0004
R79RG8.02 a0G21/07 -Z-
1.7 Develonment Plan. The term "Development Plan" shall mean the
development plan far the Project, to be prepared by the Master Developer, as further
described in Section 9 hereof.
1.8 Environmental Documents. The term "Environmental Documents" shall
mean all of the environmental documents to be prepared or directed by the Agencies
which are necessary to evaluate the potential environmental impacts of the Project and
Redevelopment Plan, and any related necessary actions required of the Agencies.
1.9 Exniration Date. The term "Expiration Date" shall have the meaning
ascribed in Section 3.1 hereof.
1.10 Master Develoner. The term "Master Developer" shall mean South Valley
Developers, LLC, a California limited liability company as defined under the terms of this
Agreement.
1.11 Preliminary Site Plan. The term "Preliminary Site Plan" shall mean the
preliminary site plan for the Project to be prepared by the Master Developer, as further
described in Section 9 hereo£ The Preliminary Site Plan shall include a map generally
depicting the location of the Project, and identifying thereon each of the proposed land
uses comprising the Project.
1.12 Project. The term "ProjecY' shall mean the hotel project proposed by the
Master Developer to be developed on RDA's Property.
1.13 Proiect Area. The term "Project Area" shall mean the Anoyo Grande
Redevelopment Project Area adopted by way of Ordinance No. 487 C.S.
1.14 RDA's Property. The Term "RDA's Property" shall mean the Property
owned by RDA as described in Exhibit "A."
1.15 Redevelonment Plan. The term "Redevelopment Plan" shall mean the
Redevelopment Plan for the Arroyo Grande Redevelopment Proj ect Area adopted by way
of Ordinance No. 487 C.S.
2. AQreement to NeQOtiate Exclusivelv: Good Faith Negotiations.
The Agencies agree that, during the Negotiation Period (as defined in Section 3
below) and provided that the Master Developer is not in Default of its obligations under
this ENA, the Agencies shall negotiate exclusively the terms of the DDA with Master
Developer. Notwithstanding the foregoing, Master Developer expressly acknowledges
that Agencies are under no obligation to enter into a DDA with Master Developer at the
end oFthe Negotiation Period.
�osziozaaoo-ooua
819868A2 a0G/21/07 —3—
3. Period of Negotiation.
3.1 The Parties agree to negotiate in good faith for a period of twelve months
(12) months, commencing on the Effective Date. Subject to the provisions of Section 12,
if the Parties have not executed the DDA by the Expiration Date, then this ENA shall
automatically terminate; provided, however, the Parties may mutually agree to extend the
term of this ENA far additional periods, subject to City Council and Agency Board
approvals. If the Parties cannot agree upon such an extension, this ENA shall
automatically terminate upon the Expiration Date.
3.2 This ENA may be terminated by written notice, without liability or
damage to the terminating party, (i) by the Agencies, if the Master Developer is in Default
of the terms hereof, as described in Section 11, the Master Developer has involuntarily
filed for bankruptcy, or the Master Developer has assigned or subcontracted any part of
the Master Developer's obligations or rights hereunder, in violation of the terms hereof,
without obtaining the Agencies' consent; (ii) by the Master Developer, if the City or RDA
are in Default of the terms hereof, as described in Section 11, or (iii) by the mutual
written agreement of the Parties.
33 Upon termination of this ENA, any interest that Master Developer may
have hereunder shail cease and the Agencies shall have the right to thereafter develop or
dispose of the Property as Agency shall determine appropriate in its sole and absolute
discretion.
4. Test and Survevs.
During the Negotiation Period, Master Developer shall, to the extent reasonably
possible and at its own expense, conduct such tests, surveys, and other analyses as the
Master Developer deems necessary to determine the feasibility of designing and
constructing the Project on the Site, and shall complete such tests, surveys, and other
analyses as promptly as possible within the Negotiation Period. For these purposes, the
Agencies shail, and hereby do provide to Master Developer, its agents, consultants, and
representatives, a license to enter onto any the Agencies' Property to conduct such
inspections, tests, surveys, and other procedures as reasonably desired by Master
Developer("Tests").
5. Tovics for NeQOtiation of DDA.
The topics for negotiation of the DDA include, among other things (i) Master
Developer's rights to lease or purchase the Property from the Agencies, (ii) method of
calculating and paying ground lease rents and/or purchase price; (iii) the terms of any
proposed ground lease or purchase deed including necessary covenants, conditions, and
restrictions affecting the Site; (iv) air rights use; (v) management of the Project; (vi) the
schedule of performance; (vii) availability of the Property to the Master Developer; (viii)
proposed land uses; (ix) development layout; (x) preliminary design and architectural
concepts and plans; (xi) architecture of improvements to be constructed on the Property;
1032/024600-0004
RI98(8.U2 a06/21/07 '4—
(xii) aesthetic considerations; (xiii) the quality and type of construction; (xiv)
environmental responsibilities; (xv) the Master Developer's responsibility to obtain
environmental clearances, entitlements, and project financing; (xvi) the terms of Master
Developer's construction financing and the Agencies' reasonable right to review same;
(xvii) any other considerations necessary to fully evaluate the feasibility and
implementation of the Project; (xviii) subdivision of the Site, and (xix) management of
the Project following potential disposition. In addition to the topics described herein, the
Parties further agree to negotiate in good faith with each other with respect to such other
terms and conditions as may be necessary or appropriate to be included and provided for
in the DDA and to cooperate in the preparation thereof.
6. Master Develoner's Pavment Obligations and DepoSlt.
6.1 Prior to and as a condition precedent to the execution of this ENA by the
Agencies, Master Developer shall submit to the Agencies a minimum good faith deposit
("DeposiY') in the amount of Twenty Five Thousand Dollars ($25,000) in the form of �,
cash or check to ensure that Master Developer will proceed diligently and in good faith to
negotiate and perform all of Master Developer's obligations under this ENA. The
Deposit, when received by the Agencies, shall be deposited into a trust account selected
by the City Treasurer, in its sole discretion (the "Trust Accounf'). Interest, if any, shall
remain in the Trust Account and be held as security for the Master Developer's
obligations in this ENA. The Agencies may withdraw portions of the Deposit from the
Trust Account for purposes of paying for the Agencies' Approved Environmental Review
Costs. Prior to any such withdrawal, the Agencies shall present evidence satisfactory to
Master Developer, in Master Developer's reasonable discretion, that the Agencies have or �
will incur costs in the amount to be withdrawn. If any funds are withdrawn prior to the
time the expense is actually incurred, the Agencies will promptly provide the Master �
Developer with supporting documentation evidencing that the work has been performed
and the actua] cost thereof. In the event of any discrepancy between the amount
withdrawn and the cost incurred, the Agencies shall perform an immediate reconciliation.
For example, if the Agencies make a $1Q000 withdrawal based on an environmental
consultant's estimate (with evidence of such estimate having been provided to Master
Developer prior to the withdrawal), and the actual cost of such work is $8,500, the
Agencies shall immediately deposit the amount of$1,500 into the Trust Account.
I
6.2 If the Agencies' incur or will incur additional Approved Environmental I
Review Costs after depleting the full amount of the Deposit, the Agencies may request an
additional deposit (the "Additional DeposiY') from the Master Developer to cover such '
costs. Upon request by the Agencies, the Master Developer shall provide the Agencies �
with the Additional Deposit, in the amount requested. Withdrawals by the Agencies shall
be made in the same manner as described in the immediately preceding paragraph. ,
63 If this ENA is terminated without execution of a DDA, the Agencies shall
promptly refund the remaining amount of the Deposit or any Additional Deposit, plus �
interest, less any and all Approved Environmental Review Costs owed or due for which i
evidence of the amount and/or actual expenditure has been presented to the Master
�
iosziozaeoo-000a �
879868.02 a06/21/07 -5- I
Developer. In the event that a DDA is executed, the Agencies shall, within thirty (30)
days after said execution, return the remaining amount of the Deposit or any Additional
Deposit, plus interest, to the Master Developer, unless the Master Developer expressly
agrees that the Agencies may retain such amount, in which case such amount shall be
credited against the Master Developer's financial obligations to one or both of the
Agencies, as may be provided in the DDA.
7. Broker's Fees.
The Parties represent and warrant to each other that no broker or finder has been
engaged or is in anyway connected with the transactions contemplated by this ENA. In
the event any claim far brokers' or finders' fees is made in connection with the
transactions contemplated by this ENA, the Party upon whose statement, representation,
or agreement the claim is made shall indemnify, save harmless and defend the other
Parties from and against such claims.
8. Assienment.
8.1 The qualifications and identity of the Master Developer are of particular
interest to the Agencies. It is because of these qualifications and identity that the
Agencies have entered into this ENA with the Master Developer. ConsequenUy, no
person, whether a voluntary or involuntary successor of Master Developer, shall acquire
any rights or powers under this ENA nor shall the Master Developer assign all or any part
of this ENA without the prior written approval of the Agencies with such approval or
disapproval to be exercised at the Agencies' sole and absolute discretion. A voluntary or
invohmtary sale or transfer of any interest in the Master Developer shall be deemed to
constitute an assignment or transfer for the purposes of this Section 8.1, and the written
approval of the Agencies sl�all be required prior to effecting such an assignment or
transfer. The Master Developer shall not, except as permitted by this ENA, assign or
attempt to assign this ENA or any rights or duties herein, without the prior written
approval of the Agencies. Any purported transfer in Violation of the preceding two
sentences, voluntazily or by operation of law, except with the prior written consent of the
Agencies, shall be null and void and shall confer no rights whatsoever upon any
purported assignee or transferee.
8.2 The Agencies may assess a separate fee for its approval of any assignment
so long as such Fee does not exceed the total of the direct, reasonable costs incurred by the
Agencies related to the review and approval of the assignment, including all in-house
costs and expenses, direct third party expenses, consultant fees, and legal fees related to
the review and approval of the assignment. Such fee shall not exceed five thousand
dollars ($5,000) unless Master Developer is requested to, and does authorize a higher fee.
83 Nothing contained in this Section 8 of the ENA shall prohibit or in any
way limit Master Developer's ability to choose or replace consultants and other third
parties retained by the Master Developer to perform services relating to the Master
Developer's obligations under this ENA.
ivaziozaaoo nooa <
x19868.02 aoG21/0"] -V-
9. Oblieations of the Parties.
9.1 Upon Execution of this ENA, the Master Developer shall prepare and
submit to the Agencies the Preliminary Site Plan. The Agencies and/or Agency staff shall
review and provide comment to the Master Developer regarding the Preliminary Site Plan
within sixty (60) days after receipt thereof from the Master Developer. Within forty five
(45) days after the Master Developer receives comments from the Agencies regarding the
Preliminary Site Plan, the Master.Developer shall revise, as necessary, and resubmit to
the Agencies and/or Agency staff, the Preliminary Site Plan. IF additional changes to the
Preliminary Site Plan are necessary, the timeframes set forth above shall apply.
9.2 Upon the Agencies' non-binding approval of the Preliminary Site Plan, the
Agencies shall commence preparation of requisite Project Approvals and the
Environmental Documents. At this time the parties shall also commence negotiating and
preparing the DDA. Collectively, the Preliminary Site Plan, the Project Approvals and
the Environment Documents shall be referred to as the "Redevelopment Plan."
93 It shall be the obligation of the Master Developer to be fully and
completely familiar with all laws, rules, regulations, and practices of the Agencies and
any government agency having regulatory jurisdiction over the project and Master
Developer shall acquire and possess a clear understanding of the planning and design
criteria required by these and other agencies.
9.4 This ENA is an agreement to enter into a period of exclusive negotiations
according to the terms hereo£ The Agencies and the Master Developer each expressly
reserves the right to decline to enter into the DDA in the event the Parties fail to negotiate
an agreement to the mutual satisfaction of the Agencies and the Master Developer at their
sole and absolute discretion. Except as expressly provided in this ENA, the Agencies and
Master Developer shall have no obligations or duties hereunder and no liability
whatsoever in the event the Parties fail to timely execute the DDA.
9.5 The Master Developer acknowledges and agrees that the Agencies have
not agreed to directly fund, subsidize, or otherwise financially contribute in any manner
toward the (1) preparation of the Preliminary Site Plan, or (2) the development of the
Project, or (3) the Environmental Documents, except as expressly provided in this ENA
or as may be negotiated and included in the DDA.
9.6 By their execution of this ENA, the Agencies are not committing to or
, agreeing to undertake: (i) disposition of the Site to the Master Developer; or(ii) any other
acts ar activities requiring the subsequent independent exercise of discretion by the City
Council or the Agency Board. The Parties recognize that one or more of the documents
to be prepared by Agencies' staff as set forth herein may fail to be approved as a result of
subsequent studies, reviews, and proceedings invoking the excercise of discretion by the
City Council or Agency Board or any public agency having regulatory jurisdiction over
the Site or the Project. The Agencies shall not be liable to Master Developer far any
damages, injuries, or losses of any kind that the Master Developer may suffer as a result
1032/024600-0004
819868.0?a06/21/07 -7'
� y
of the use of discretion, as provided for herein, by one or more of the Agencies' or any
other pubiic agency having regulatory jurisdiction over the Project or the Site, nor shall
the Agencies be compelled to take any action to avoid any such damages, injuries, or
losses. Except as provided in Section ll, Master Developer expressly and without
reservation or limitations of any kind holds the Agencies and all public agencies having
regulatory jurisdiction over the Site or the Project hannless for any damages, injuries, or
losses of any kind the Master Developer may suffer, directly or indirectly, as a result of
the lawful exercise of discretion made, rendered, determined, or implemented by one or
more of such agencies as provided under law or this Section 9.6.
10. Non-Liabilitv of Agencies' Officials and Em lovees.
Without limiting the provisions set forth herein, no member, official,
representative, director, attorney, or employee of the Agencies shall be personally liable
to Master Developer or any successor in interest, in the event of any Default or breach by
the Agencies of any obligations under the terms of this ENA, or of any amount, if any,
which may become due to Master Developer or to its successor under the terms of this
ENA.
11. Defaults.
111 Subject to the extensions of time set forth in Section 12, Failure or delay by
any Party to perform any term or provision of this ENA constitutes a Default under this
ENA if, after receiving written notice of such failure or delay, the responsible Party fails
to commence to cure, correct, or remedy such failure or delay within thirty (30) days
thereaRer and diligenty pursue such cure, correction or remedy to completion.
11.2 In the event of a Default, the Parties or their representatives and such
additional persons as the Parties believe may be helpful in the resolution of any dispute,
shall meet and confer in good faith in an effort to resolve the dispute in an amicable
manner for a period of forty-five (45) days, as such period may be extended by mutual
agreement of the Parties. If the dispute is not resolved in this manner, the dispute shall be
resolved pursuant to the following:
113 If the Parties are unable to resolve the dispute by voluntary settlement
within the period described above, the dispute shall be resolved by binding arbitration by
delivering a written demand for arbitration to the other Parties to the dispute.
11.4 Arbitration shall be conducted in San Luis Obispo County, California, in
accordance with California Code of Civil Procedure Sections 1280-1284.2, as amended
as of the date of submission of the dispute ("Rules"), and as modified by this Section. To
the extent there is a conflict between the provisions of this Section and the Rules,
however, the provisions of this Section shall govern. By mutual written agreement, the
Parties may vary any of the provisions of this Section and the Rules, including
modifications which designate an alternative dispute resolution procedure.
IU32/02460U-0004 O
8198G8.02 a0G/21/07 'O—
11.5 As used herein, a "qualified arbitrator" means a party with at least ten (10)
years experience in resolving disputes in the Central California area. Within thirty (30)
days after any Party delivers written demand for arbitration, the Parties shall meet and
attempt to select, by mutual agreement, one (1) qualified arbitrator to act as the sole
arbitrator of the dispute. If the Parties cannot agree on an arbitrator within such 30-day
period, as such period may be extended by mutual agreement of the Parties, then, within
an additional thirty (30) days, the Master Developer and the Agencies each shall
designate up to three (3) qualified azbitrators and notify the other Parties in writing of the
designations. The qualified arbitrators so designated within such 30-day period shall
constitute the "List of Arbitrators." If either the Master Developer or the Agencies fail to
designate any qualified arbitrators within such 30-day period, then the qualified
arbitrators designated by the other Party shall constitute the List of Arbitrators. Within
thirty (30) days after the List of Arbitrators has been constituted, the Parties shall meet
and negotiate in good faith to select one (1) azbitrator from the List of ArbiYrators to act as
the sole azbitrator of the dispute. If the Parties fail to select an azbitrator within such 30-
day period, such sole arbitrator shall be appointed from the List of Arbitrators by the
Presiding Judge of the Superior Court of San Luis Obispo County, Califomia, upon
written application of a Party.
11.6 Discovery for the azbitration proceedings shall be conducted by the
azbitrator in accordance with the Rules, except to the extent otherwise provided in this
Section. The Parties desire to provide for the expeditious resolution of disputes.
Therefore, notwithstanding anything to the contrary set forth in the rules, discovery
conducted under the arbitration shall be limited as follows: (i) within twenty (20) days
after selection of the azbitrator, the Parties shall meet at a mutually-agreeable place and
conduct a mutual exchange of documents relating to the dispute; and (ii) at such meeting, I
the arbitrator shall have the right to order the production of any additional documents li
from any Party and to specify the nature and extent of other discovery which the arbitrator
determines is reasonably required, including, but not limited to, the taking of depositions
or the obtaining of expert reports. If the arbitrator determines that expert witnesses are
required, each Party shall be entitled to designate such an expert and the arbitratar may
designate a third expert, as the arbitrator deems appropriate. The arbitrator shall have
authority to set further discovery deadlines in order to facilitate the efficient conduct of
the arbitration.
11.7 A hearing shall be conducted by the azbitrator within sixty (60) days after I,
selection of the arbitrator, unless the arbitrator determines that additional time is ;
reasonably required. The Parties shall submit such ]egal briefing or other statements of
position as the arbitrator may request. '
11.8 Within thirty (30) days after completion of the hearing, the arbitrator shall
reach a written decision regarding the dispute and deliver the same to the Parties. Upon
the request of a Pariy, the arbitrator shall issue a written opinion of findings of fact and
conclusions of law. The decision of the arbitrator shall become final ten (10) days after it
is delivered to the Parties and shall be binding on the Parties, conclusive and non-
appealable.
toszinzaeoo ouua �
R74668.02 a06/21/07 -9-
I
11.9 The arbitrator shall have the power and jurisdiction to resolve all disputes
and order all remedies available under applicable law or equity, consistent with the
provisions of this ENA, including, without limitation, ordering specific performance;
provided, however, that the arbitratar shall not have the power to award punitive
damages. The arbitrator shall resolve the dispute in accordance with applicable
substantive laws of the State of California.
11.10 The Parties shall share equally the arbitrator's fees and costs, but each
party shall bear its own attorneys' fees and other costs related to the presentation of its
case.
11.11 Judgment upon the arbitration awazd may be entered in, confirmed and
enforced by the Superior Court of the County of San Luis Obispo, CaliFornia.
11.12 The Parties hereby waive any right to a trial by a court or jury and agree
that any dispute arising out of the interpretation or performance of this ENA shall be
resolved by arbitration conducted pursuant to this Section.
NOTICE: BY II�IITIALING IN THE SPACE BELOW YOU ARE AGREEING
TO HAVE ANY DISPUTE ARISING OUT OF THE MATTERS INCLUDED IN THE
"ARBITRATION OF DISPUTES" PROVISION DECIDED BY NEUTRAL
ARBITRATION AS PROVIDED BY CALIFORNIA LAW AND YOU ARE GIVING
UP ANY RIGHTS YOU MIGHT POSSESS TO HAVE THE DISPUTE LITIGATED IN
A COURT OR NRY TRIAL. BY INITIALING IN THE SPACE BELOW YOU ARE
GIVING UP YOUR JUDICIAL RIGHTS TO DISCOVERY AND APPEAL, UNLESS
THOSE RIGHTS ARE SPECIFICALLY INCLUDED IN THE "ARBITRATION OF
DISPUTES" PROVISION. IF YOU REFUSE TO SUBMIT TO ARBITRATION
AFTER AGREEING TO THIS PROVISION, YOU MAY BE COMPELLED TO
ARBITRATE iJNDER THE AUTHORITY OF THE CALIFORIVIA CODE OF CNIL
PROCEDi.IRE. YOUR AGREEMENT TO THIS ARBITRATION PROVISION IS
VOLUNTARY. WE HAVE READ AND UNDERSTAND THE FOREGOING AND
AGREE TO SUBMIT DISPUTES ARISING OUT OF THE MATTERS INCLUDED IN
THE "ARBITRATION OF DISPUTES"PROVISIONS TO NEUTRAL ARBITRATION.
CITY'S INITIALS: RDA'S IIVITIALS:
MASTER DEVELOPER'S INITIALS:
12. Enforced Delav: Extension of Times of Performance.
In addition to specific provisions of this ENA, performance by either party
hereunder shall not be deemed to be in Default, and all performance and other dates
specified in this ENA shall be extended, where delays or Defaults are due to: war;
insurrection; strikes; lockouts; riots; floods; earthquakes; fires; casualties; acts of God;
acts of the public enemy; epidemics; quarantine restrictions; freight embargoes; lack of
transportation; governmental restrictions or priority; litigation; unusually severe weather;
io3ziozaeon-onnn
81)8G8.02 a06/21/07 —1�—
inability to secure necessary labor, materials or tools; delays of any contractor;
subcontractor or supplier; acts or omissions oF the other party; acts or failures to act of the
City or RDA, or any other public or governmental agency or entity(except that the acts or
failures to act of the City or RDA shall not excuse performance by the City or RDA); or
any other causes beyond the control or without the fault of the party claiming an
extension of time to perform. Notwithstanding anything to the contrary in this ENA, an
extension of time for any such cause shall be for the period of the enforced delay and
shall commence to run from the time of the commencement oF the cause, if notice by the
party claiming such extension is sent to the other party within thirty (30) days after the
commencement of the cause. Times of performance under this ENA may also be
extended in writing by the mutual agreement of the Parties. The RDA's Executive
Director and the City Manager shall also have the authority on behalf of the Agencies to
administratively approve extensions of time not to exceed a cumulative total of one (1)
year.
13. Entire Aereement.
This ENA represents the entire agreement of the Parties with respect to the
matters set forth herein and supersedes any and all prior written, oral, or implied
agreements. This ENA may not be amended except in writing signed by all of the Parties
hereunder.
14. Covenant Aeainst Discrimination.
Master Developer shall not discriminate against nor segregate any person, or
group of persons on account'of race, color, religion, creed, national origin, ancestry, sex,
sexual preference/orientation, age, disability, medical condition, Acquired Immune
Deficiency Syndrome (AIDS) — acquired or perceived, retaliation for having filed a
discrimination complaint, or marital status in the performance of its obligations under this
ENA.
15. Miscellaenous Provisions.
I5.1 The recitals set forth in this ENA are part of this ENA between and among
the Parties and shall be enforced and are deemed enforceable as any of the provisions set
forth in this ENA.
15.2 The Master Developer shall cooperate and participate in any and all public
outreach processes the Agencies may create to ensure timely and effective public
involvment and participation in the review and consideration of the various actions the
Master Developer or the Agencies are required to perform under the terms of this ENA.
15.3 In the event of third party litigation brought against Master Developer
and/or the Agencies in connection with this ENA, Master Developer agrees to save,
indemnify, defend, and keep the Agencies, their officers, agents, employees, engineers,
and consultants for this ENA, harmless against any and all liability, claims, judgments,
io3ziazavoo-ooaa
N I98GR(R a0/l21/07 '1 1'
costs, and demands, of any kind (including, without limitation, reasonable attorneys' fees)
arising out of or related to the Agencies' approval and/or the implementation of this ENA
(save and except claims or litigation arising through the willful misconduct Agencies),
including but not limited to claims or lawsuits of any kind that may be filed against
Master Developer or the Agencies in connection with the Preliminary Site Plan, the
Project, and/or the Environmental Documents. The Master Developer will Fully
reimburse Agencies for any expenditures, including reasonable attorneys' fees and costs,
Agencies may incur by reason of such matters, and if requested by Agencies, will defend
any such suits at the sole cost and expense of Master Developer.
15.4 Master Developer shall present the Agencies with evidence of a general
liability insurance policy, in a commercially reasonable amount, naming the Agencies as
additional insured by endorsement to the policy. The insurance policy shall cover all
liability and responsibilities of the Master Developer under this ENA and guazantee the
obligations of the Master Developer to indemnify and hold the Agencies harmless
pursuant to Paragraph 143 of this ENA. The insurance procured shall be on an
`bccurrence" basis, be effective at all times this ENA is in effect, and shall provide for 30
days advance written notice to be provided to Agencies prior to cancellation or
modification.
15.5 No delay or omission in the exercise of any right or remedy of a non-
defaulting Party on any Default shall impair such right or remedy or be construed as a
waiver. Any waiver by any Party of any Default must be in writing and shall not be a
waiver or any other Default concerning the same or any other provision of this ENA.
15.6 The rights and remedies of the Parties are cumulative and the exercise by
any Party of one or more of such rights or remedies shall not preclude the exercise by it,
at the same or different times, of any other rights or remedies for the same Default or any
other Default by another Party.
15.7 The Parties agree that time is of the essence of this ENA with respect to
the deadlines set forth herein.
15.8 The text of this ENA is the product of negotiation among the Parties, each
of whom had the opportunity to have it reviewed by counsel of their choice, and is not to
be construed as having been prepared by any one Party.
16. Notices.
161 All notices or other communications required or permitted hereunder shall
be in writing, and shall be personally delivered or sent by registered or certified mail,
postage prepaid, return receipt requested, delivered or sent by electronic transmission, and
shall be deemed received upon the earlier of(i) the date of delivery to the address of the
person to receive such notice if delivered personally or by messenger or overnight
courier; (ii) three (3) business days after the date of posting by the United States Post
Office if by mail; or (iii) when sent if given by electronic transmission. Any notice,
1032/0?4600-0004
81986tl.02 a06/21/07 —12—
request, demand, direction, or other communication sent by electronic transmission must
be confirmed within forty-eight (48) hours by letter mailed or delivered. Notices or other
communications shall be addressed as follows:
If to City: City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
Attention: City Manager
If to RDA: Arroyo Grander Redevelopment Agency
P.O. Box 550
Arroyo Grande, CA 93421
Attention: Executive Director
With Copies To: City Attomey
City of Arroyo Grande
P.O. Box 550
Arroyo Grande, CA 93421
If to Master Developer: South Valley Developers, LLC
16060 Caputo Drive, #160
Morgan Hill, CA 95037
Any Party may, by written notice to the others, designate a different address,
which shall be substituted for that specified above.
1032/0?4fi00-0004
8798G8.02 a06/21/07 -13-
IN WITNESS WHEREOF, the Agencies and Master Developer have signed this
ENA as of the dates set forth below.
CITY OF ARROYO GRANDE
By:
Tony Fenara, Mayor
ARROYO GRANDE REDEVELOPMENT
AGENCY
By:
Tony Ferrara, Chair
ATTEST:
By:
Kelly Wetmore, City Clerk
APPROVED AS TO FORM:
By:
Timothy J. Carmel, City Attorney
SOUTH VALLEY DEVELOPERS, LLC
By:
President,
By:
Secretary,
(Attach Notary Acknowledgements)
1032I024600.0004
819868.02 a06/21/0"/ -14-
EXHIBIT "A"
THE LAND REFERRED TO HEREIN BELOW IS SITUATED IN THE QTY OF Anoyo Grande, COUNTY OF San Luis Obispo,
STATE OF CA AND IS DESCRIBED AS FOLLOWS:
PARCEL 1:
Lots 1 to 10 inclusive in Block 14 and Lotr 6 and 7 in Block 15, all in Westem Addition to the Town of Arroyo Grande, in
the City of Arroyo Grande, County of San Luis Obispo, State of California, acwrding to map recorded April 10, 1894 in
Book B, Page 10 of Maps, in the office of the County Rxorder of said County.
PARCEL 2:
That portion of Alpine Street, as said street is shown on map of Western Addition to the Town of Arroyo Grande, in the
City of Arroyo Grande, County of San Luis Obispo, State of California, according to map recorded April 10, 1894 in Book B,
Page 10 of Maps, in the Office of the County Recorder of said County, which is bounded on the Northwest by the
Northeasterly prolongation of the Northwesterly line of Lot 7 in Blak 15 of said Addition, and bounded on the Southeast
by the Northwest line of Faeh Avenue as shown on said Map.
ATTACHMENT2
,
• ��������
DEVELOPERS
.1UN 1 g ZG07
June 15,2007 C��( C.�!' �!i's-.'C;d;�<:i %.:.'trt�:tij]�
, con�r;�ur�rrir���v��;�;��,,�t,vr
City of Arroyo Grande
214 East Branch Sueet
Arroyo Grande,CA 93420
City Council Members:
South Valley Developers would Gke to foxmally express interest in developing a hotel faciliry to be
located at EI Camino Real and Faeh. Our experience in hotel development is complimented by a
stxong background in commercial, retail, and residential. We Eeel that we have the vision, expertise,
and pecsonnel to work effectively with the City of Arroyo Grande to establish a site design Eor a
hotel facility that will continue to define Arroyo Grande as a destination locarion.
South Valley Developers has built Hilton, Maxriott, and unbranded hotels. We ase currently
consuucting a Courtyard Marriott in Paso Robles. The hotel architecture is a depaztuxe fxom the
rypical Marriott prototype, and our concept was readily accepted by Mazriott and the City oE Paso
Robles. The acchitectuxal style incorpoxates the wine country Eeel that the Ciry has developed. The
hotel should open by the Eall of 2007 and South Valley Developers will own and operate the facility.
We built, own and operate the Hilton in Santa Ctuz,which is a full-secvice Hilton hotel. We warked
very hard to develop a hotel that would pxovide the gareway pxesentation that the City had xequested.
Again, the architectural style is unique to the geography and locadon of the hotel. Our on-going
management of the hotel has been widely recognized as exceptional. In fact, in 2002 the hotel won
the Conrad Hilton Awaxd for customer service; sausEacrion, and overall performance.The same level
of management would be applied to the project in Arroyo Gxande.
It is an exciring opportunity to work with the City to cceate a first-class Eacility that will assist in the
economic development of Arroyo Grande. We have certainly enjoyed the axea and would be thrilled
to have a more permanent involvement in the community. Please let us know how we could work
with the City to move forward in the selection process for this pxoject.
Regards,
�—/
����
s�occ s�n�v�g
South Valley Developers
(408) 779-6400
16060 CAPUTO DRIVE, SUITE 160 • MORGAN HILL, CA • 95037•VHONE: 408 779-6400 • FAX: 408 779-5135
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" � � MEMORANDUM '
� JULY 10, 19N * ,
c4��FORN�P I
TO: CITY COUNCIL
FROM: DON SPAGNOLO, DIRECTOR OF PUBLIC WORKS/CITY ENGINEER �
SUBJECT: CONSIDERATION OF A CENTER LEFT TURN LANE ON EAST GRAND
AVENUE BETWEEN HALCYON ROAD AND EL CAMINO REAL
DATE: JUNE 26, 2007
RECOMMENDATION:
The Traffic Commission recommends the City Council approve Option A for the proposed
striping revisions on East Grand Avenue between Halcyon Road and EI Camino Real for a
center left turn lane.
FUNDING:
The microsurfacing and striping project for East Grand Avenue is included in the Capital
Improvement Program budget for the proposed FY 2007-08 budget. The budget includes
$86,000 from initial local sales tax revenue in FY 2006-07 and an additional proposed
$40,000 in local sales tax funds proposed in FY 2007-08. The proposed striping revisions
will not add to the original cost estimates for the project.
DISCUSSION:
The Capital Improvement Program includes a project to microsurface East Grand Avenue
between Halcyon Road and EI Camino Real. The work is being performed in accordance
with the schedule listed in the Pavement Management Program. The microsurfacing will
cover the existing striping and it provides an opportunity to perform improvements to the
striping configuration.
Traffic circulation, roadway widths, sight distance, driveway access, provisions for bike
lanes and accident history were reviewed to develop the proposed striping improvements.
Most of the accidents along this segment of East Grand Avenue have involved rear end
collisions. To address accident conditions, the main element of the restriping plan wili
provide a center turn lane from Rena Street and Oak Street to connect to the existing left
turn lane between Oak Street and EI Camino Real.
East Grand Avenue between 101 and Halcyon Road has 80' right-of-way and is 62 feet in
: width from curb to curb except one block between Bell Street and North Alpine Street
(adjacent to the gas station) where the width is only 58 feet. The narrower section is the
result of a wider driveway and sidewalk on the north side of the street only.
____._—'_-- —�_,—____ _. _._ ' _ __ . - .
CITY COUNCIL
CONSIDERATION OF A CENTER TURN LANE ON EAST GRAND AVENUE BETWEEN
HALCYON ROAD AND EL CAMINO REAL
JUNE 26, 2007
PAGE 2 I
Two options are being proposed (Attachment No. 1)to accommodate the center turn lane: �'
Option A. Center left turn lane with parking on north and south sides
On the north side, four of the ten existing parking spaces will need to be removed and one
of six existing parking spaces on the south side. The proposed lane configuration will be
shifted to accommodate the parking spaces that will remain to provide parking in areas that
do not have on-site parking. This will match the existing lane configuration, which already
shifts between Oak Street and EI Camino Real. The proposed shift will be accomplished in
a similar manner.
Pros:
. Maximizes the number of existing parking spaces maintained (provides 12
on-street parking spaces) �
. Provides for adequate vehicle lane widths �
Cons:
. Does not provide for a striped bike lane, but would be signed as a bike route i
• Travel lanes would be shifted closer to the curb where there is no parking, I
which may require slower entry speeds for right turns into driveways
Option A is recommended in order to increase safety by the addition of the center turn I
lane, while maintaining adequate lane widths and some parking. Staff is concerned with
potential loss of parking given complaints received from neighborhood residents regarding
an already deficient number of available parking spaces. Future widening could be
, proposed to add bike lanes at that time. Bike lanes could be added with restriping of four �
blocks when the sidewalk and driveways in the block between Bell Street and Alpine Street
' are reconstructed in the future. I,
Option B. Bike lane with 11-foot travel lanes on both sides except for mid-block
This option would eliminate all on-street parking and create 4 foot wide shoulder bike lanes
, on both sides of the street except one block on the north side where the street narrows.
Class II bike lanes are separate dedicated bicycle lanes four feet in width and East Grand
Avenue is the top priority street segment proposed in the 2006 Bike and Pedestrian
Enhancement Plan, which was adopted by the Planning Commission and Council as part
of the Circulation Element Update of the General Plan. In order to provide for a separately
striped lane, all on-street parking would need to be eliminated, similar to the roadway
segment from EI Camino Real to Oak Street. Eliminating all parking would provide room
for a striped Class II bike lane on both sides except on the north side of the one
constrained block between Bell Street and Alpine Street due to the narrow street width.
U:\2007\City Council\June\East Grand Striping Revisions 11062607.doc
_ _ __
CITY COUNCIL
CONSIDERATION OF A CENTER TURN LANE ON EAST GRAND AVENUE BETWEEN
HALCYON ROAD AND EL CAMINO REAL
JUNE 26, 2007
PAGE 3
i
Pros:
• Provides bike lanes consistent with the City's General Plan Circulation �
Element
. Increases traffic safety by reduced parking friction
Cons: I
• Eliminates all on-street parking (loss of 12 spaces versus Option A)
• No bike lane for one block on north side between Bell Street and North
Alpine Street (adjacent to gas station) until sidewalk / driveway could be
reconstructed, which is estimated to cost $60,000 - $80,000
• No bike lane on north side between North Rena and Halcyon without
modification of raised median island.
The Community Development Department has recommended Option B in order to meet �
bike lane policies of the City's General Plan. Some of the properties impacted by lack of ,
parking are existing nonconforming uses. The six spaces proposed on the south side of �
East Grand in the block between Rena Street and Alpine Street would primarily serve the
commercial building at the corner of Rena Street, with eight on-street spaces on the side
street.
I
On the north side of East Grand Avenue in the block between Oak Street and Bell Street
where six on-street spaces would be eliminated by Option B, there are two single family
dwellings at 516 and 520 East Grand Avenue. Each dwelling has a driveway and single
car garage, but would lose on-street guest or supplemental resident parking. The house at
the corner, 524 East Grand Avenue, would also lose on-street parking on East Grand I
Avenue but has five spaces along the east side of Bell Street to serve the small existing
business.
W hile several other homes and businesses along other blocks of East Grand Avenue are
non-conforming with regard to required off-street parking standards, they generally have
side street or some off-street parking for basic resident and/or customer use. Staff could
pursue alternatives for increasing off-site parking in the future. �
On March 26, 2007, proposed striping revisions were presented to the Traffic Commission ;
(see Attachment No. 2). There was consensus among the Commissioners that the new ;
center left turn lane is critical for more efficient left turn movements and in helping to i
prevent rear end collisions. Parking is recommended by Public Works staff to remain on �
the north side between Oak Street and Bell Street and on the south side between Alpine i
Street and Rena Street based on input by the'business tenants and property owners. i
i
U:\2007\Ciry Council\June\East Grand SViping Revisions 11062607.doc 1
i
. �_ 1
CITY COUNCIL
CONSIDERATION OF A CENTER TURN LANE ON EAST GRAND AVENUE BETWEEN
HALCYON ROAD AND EL CAMINO REAC ,
JUNE 26, 2007
PAGE 4 !
The Commission also suggested the placement of "Bike Route" signs as bicyclists may
continue to use East Grand Avenue instead of the alternate route on Cornwall Avenue.
However, to address the need for bikes in accordance with the General Plan, Public Works
recommends that all bike traffic be directed to an alternate route to avoid this section of
East Grand Avenue. Bikes traveling from the east could turn north onto EI Camino Real
and then east onto Cornwall Avenue, parallel to East Grand Avenue, but would have to
cross traffic and detourtwo blocks to travel eastbound. Community Development opposes
this rerouting due to the unlikelihood that cyclists would utilize the alternate route.
On April 30, 2007, the City hosted a Town Hall Meeting with tenants and property owners
on this section of East Grand Avenue to review the revised striping configurations. Input
was received from those in attendance (see Attachment No. 3). All the attendees were in
favor of the proposed center left turn lane, but there were concerns regarding the loss of
parking. Two businesses on the south side of East Grand Avenue at South Rena Street
were especially concerned about any loss of parking, while one favored reduction or
elimination of parking to facilitate driveway access. Notification of the striping revisions
went out to property owners and tenants on East Grand Avenue from Halcyon Road to EI
Camino Real.
On June 18, 2007 the Traffic Commission reviewed both options and recommended the
Council approve Option A.
The restriping will be performed as part of the microsurfacing project. The total budget in
the Capital Improvement Program is in the amount of$126,000.00. This includes funds for
design, construction, construction contingencies, contract administration and testing. A
future project could be developed to provide additional roadway width, including the section
on the north side between Bell Street and Alpine Street at an estimated cost of$60,000 -
$80,000.
In order to complete the resurfacing project, it is recommended that East Grand Avenue be
restriped to provide for a center left-turn lane at Rena Street and that input be provided as
to the on street parking and bike lanes. The contract time for the microsurFacing and
striping project is specified at 30 calendar days. Work is expected to be pertormed in
August and September 2007.
U:\2007\City Council\June\East Grand Striping Revisions 11062607.doc
CITY COUNCIL
CONSIDERATION OF A CENTER TURN LANE ON EAST GRAND AVENUE BETWEEN
HALCYON ROAD AND EL CAMINO REAL ;
JUNE 26, 2007
PAGE 5
ALTERNATIVES:
The following alternatives are provided for the Commission's consideration:
• Recommend approval of the restriping plan identified in Option A;
• Recommend approval of the restriping plan identified in Option B;
• Modify as appropriate and advise staff accordingly; or I
• Provide direction to staff.
Attachments:
1. Proposed East Grand Avenue Striping Plan (available for review at Engineering
Office) i
2. Excerpt from Traffic Commission Draft Meeting Minutes June 18, 2007
3. Town Hall Meeting Minutes
U:\2007\City.CouncilUune\East Grand Striping Revisions 11062607.doc
Attachment 1
THE EAST GRAND AVENUE STRIPING PLAN
IS AVAILABLE FOR PUBLIC REVIEW
AT CITY HALL IN THE
PUBLIC WORKS/ENGINEERING DEPARTMENT
.-_ _ - _- i
Attachment2 '
TRAFFIC COMMISSION - DRAFT (EXCERPT) JUNE 18, 2007
ARROYO GRANDE, CALIFORNIA 7:00 PM
REVIEW OF THE.EAST GRAND AVENUE STRIPING REVISION OPTIONS �
4
Mr. Spagnolo presented the proposed striping revision on East Grand Avenue between
Halcyon Road and EI Camino Real for a center turn lane. He indicated that this item
came before the Commission on March 26, 2007. He said two options are being
proposed to accommodate the center turn lane: Option A creates a center turn lane with �
parking on north and south sides. He said the advantages of this option are that it
maximizes the number of existing parking spaces (12 on-street parking spaces).
Provides for adequate vehicle lane widths. He said the disadvantage is it does not
provide for a striped bike lane, but would be signed as a bike route. Travel lanes would I
be shifted closer to the curb where there is no parking, which may require slower entry �,
speeds for right turns into driveways.
Mr. Spagnolo presented Option B. Bike lane with 11-foot travel lanes on both sides
except for mid-block. The advantage is that it provides bike lanes consistent with the
City's General Plan. He said the disadVantage is that it eliminates all on-street parking
(loss of 12 spaces versus Option A). No bike lane for one block on north side between
Bell Street and North Alpine Street until sidewalk/driveway could be reconstructed, which
is estimated to cost $60,000 - $80,000. No bike lane on north side between North Rena
Street and Halcyon Road.
Commissioner Ross asked if the curb was moved back was this against City policy. Mr. I
Spagnolo indicated no.
Community Development Director Strong said there are no defined bike lanes. He said
between Elm Street and Halcyon it would be easy to add a bike lane. The advantage of
having a bike lane is there is a shoulder, and creates better visibility. He indicated most
of the businesses have on site parking. Mr. Strong suggested that the Commission
recommend to the City Council approval of the restriping plan identified in Option B.
The meeting was opened to the public for comment: The following business
owners/tenants were against removal of parking on East Grand Avenue and are in favor
of Option A: Ronald Gould, owner of the building at East Grand Avenue and Rena Street,
Tom Girard, 723 East Grand Avenue, Tom Kornmaier, hotel owner, 617 East Grand
Avenue, Vic Buccola, owner of the building at East Grand Avenue and Rena Street,
Jessica Balseiro, 721 East Grand Avenue.
The following business owners/tenants spoke in favor of Option B: Fred Pope, 715 and
717 East Grand Avenue. He said it is difficult for vehicles to turn in and out of the
driveway adjacent to his building and he would be in favor of elimination parking.
The following comments were provided by the Commission:
Commissioner Carson
-The City needs the center turn lane
-Parking is the big difference
TRAFFIC COMMISSION - DRAFT (EXCERPT) JUNE 18, 2007
ARROYO GRANDE, CALIFORNIA 7:00 PM
Commissioner Borda and Brownlee '
-Does not feel that the General Plan has to be followed to the letter.
-Does not feel this area will be safe for bicyclist
-If we went with Option B we would put a lot of people out of business
-In favor of Option A I
-Commissioner Couser
-Asked if the concern for the parking space at 617 East Grand Avenue will go away with
both Plan A and B.
-The center turn lanes are critical for the roadway
-Excessive speed is an enforcement problem
-Like Class III bike lane
-In favor of Option A
-Commissioner Ross
-Appreciates the amount of work done by the City for the General Plan
-In favor of Option A
After discussion, it was moved by Commissioner Borda, seconded by Commissioner �
Brownlee to recommend the City Council approve the restriping plan identified in Option '
A. Upon roll call vote: AYES: Commissioners Borda, Brownlee, Ross and Couser.
NOES: Commissioner Carson. _ ,
Attachment 3
THE U: ! GF
TOWN HALL MEETING - � ° � � •
-�.°
Subject: East Grand Avenue Restriping Revisions ,- ;� �\;, _
�ocation: City Council Chambers `'�: , '� ��I�� •
Date: April 30, 2007, 6:00 PM � ' \`
02[SYG ��- '
Present: City of Arroyo Grande
City Engineer - Don Spagnolo
Assistant City Engineer- Mike Linn
Community Development Director— Rob Strong
Residents/Businesses (see attached sign-in sheet)
Written by: Mike Linn
Meeting Objective
The Public Works Department has developed preliminary plans and
specifications to resurface and stripe East Grand Avenue between Halcyon Road
and EI Camino Real. The revisions were prompted by citizen concerns and the
accident history for this roadway segment, which includes a number of rear-end
collisions stemming from the lack of protected turning lanes. The Town Hall
Meeting allows citizens to review the concepts and provide input to the project
design. The revisions are being proposed at this time as the Public Works
Department wili resurtace this segment of East Grand Avenue later this summer.
Staff will present the striping revisions to the City Councii at their meeting on May
22nd
Meeting Summary
Mr. Spagnolo explained the restriping configurations as foilows:
♦ The restriping will provide for two lanes in each direction and a
center left turn lane.
♦ The majority of the on-street parking will remain but adding the
center left turn lane does cause three parking piaces on the north
side and one space on the south side to be eliminated.
♦ A continuous center left turn lane wiii provide easier access to
business on both the north and south sides of East Grand Avenue.
♦ A turn pocket will be added for eastbound East Grand Avenue to
access North Rena Street. "Keep Clear" pavement markings will be
placed in the intersection North Rena / East Grand Averue
intersection.
i
Mr. Strong stated that his preferred striping configuration would have the parking
remain on the north side of the street to avoid having to perform the "graduat
shift" of traffic. He also believed that residences on the north side of the street
require the parking and many businesses have no other parking available. Mr
Strong stated that his real preference would be to e�iminate ALL parking to
facilitate the placement of bike lanes on each side of the roadway.
The citizens/business owners provided the following comments:
ALL in attendance were in favor of providing the center turn lane, as it
would help avoid accidents and help the businesses.
Tom Kornmaier, Hotel Owner, 617 East Grand Avenue
♦ Removing parking on the south side of the roadway will shift the
traffic closer to his building. This will create more noise and
awaken his guests.
♦ Vehicies routinely travel more than 50 MPH at night. Believes the
roadway will become more dangerous.
Tom Girard, 723 Grand Avenue:
♦ The lack of attendance at the meeting stems partiy from the
number of vacant businesses on the north side of the roadway.
Fred and Linda Pope, 715 East Grand Avenue:
♦ Believes vehicles will travel faster if you remove the parking as the
parked cars help to visually narrow the lanes. Believes more
businesses will close their doors as a result.
♦ The 35 MPH speed limit is too fast and should be downwardly
adjusted to match the 25 MPH speed limit through the Village.
♦ Vehicles in the parking space directly west of his driveway
obscures his vision when he tries to enter traffic and the parking
should be prohibited with red curb.
Jessica Balsiero, 721 East Grand Avenue:
e Disagreed with her neighbor Tom Girard and requested that the
parking spaces remain on the south side of the roadway adjacent to
her business.
♦ Suggested the placement of stop signs at Rena Street and South
Alpine to slow traffic and protect the crosswalk at South Alpine.
Mr. Spagnolo provided the following in response to the comments:
♦ He explained the procedure that the City follows to determine and
establish the posted speed limits. Mr. Strong added that any
effects of striping revisions on the speed limit would not be known
until after the striping is placed.
♦ The placement of stop signs for speed control is discouraged by
major traffic engineering organizations based on numerous studies.
The City has researched the placement of in-pavement lights for
the crosswalks on East Grand Avenue. The number of pedestrians
appears to be minimal and the City may consider removal of the
crosswalk.
Conclusion
Mr. Strong emphasized that no alternative will please everyone and that the
Council will need to hear ail the concerns to make an informed decision. Nir.
Strong encouraged all to write their concerns to the City Councii prior to the May
22"a meeting. Mr. Strong will also present the restriping revisions to the East
Grand Business Association for their input.
Mr. Spagnolo stated that staff would compile the citizen and business owner
comments and incorporate them into a staff report for presentation to the City
Council on May 22, 2007.
The meeting concluded at 7:15 PM.
I