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CC 2015-11-24_09f 2015 Sewer Lining Project PRROyO INCORPORATED 9� Z; FM MEMORANDUM * -JULY 10, 1011 , F0V%X TO: CITY COUNCIL FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE 2015 SEWER LINING PROJECT, PW 2015-04 DATE: NOVEMBER 24, 2015 RECOMMENDATION: It is recommended the City Council: 1. Accept the project improvements as constructed by Insituform Technologies, Inc. in accordance with the plans and specifications for the 2015 Sewer Lining Project; 2. Direct staff to file a Notice of Completion; and 3. Authorize .release of the retention, thirty-five (35) days after the Notice of Completion has been recorded, if no liens have been filed. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The FY 2015-16 capital improvement program budget includes $186,000 for the 2015 Sewer Lining project. The total project cost (design, construction, administration, testing, etc.) is estimated at $131,500. The contractor's final construction cost is $129,924. The recommended action will not result in any impact on staff resources. BACKGROUND: On March 24, 2015, Council awarded a construction contract to perform the subject project to Insituform Technologies, Inc. for $119,577 and authorized the City Manager to approve change orders in the amount of $11,958. The project scope involved the rehabilitation of 2,744 linear of failing clay and cast iron sewer main along segments of East Branch Street, Eman Court to Newman Drive, and The Pike, using Cured-In-Place Pipe (CIPP) technology. ANALYSIS OF ISSUES: The contractor has completed the work in accordance with the approved plans and specifications. There are no outstanding issues. Item 9.f. - Page 1 CITY COUNCIL CONSIDERATION OF ACCEPTANCE OF THE 2015 SEWER LINING PROJECT, PW 2015-04 NOVEMBER 24, 2015 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Commission's consideration: - Approve staffs recommendations to accept the 2015 Sewer Lining project; - Do not accept the 2015 Sewer Lining project; - Accept the 2015 Sewer Lining project but do not authorize release of retention; or - Provide direction to staff. ADVANTAGES: The project is complete and should extend the life of the old sewer mains for at least fifty years. Accepting the improvements will allow staff to close out the project. DISADVANTAGES: The disadvantage of accepting the improvements would be if subsequent deficiencies in the work are identified. However, the contract documents include a one-year warranty period for the contractor to address any construction defects that may arise. ENVIRONMENTAL REVIEW: The project is categorically exempt from CEQA pursuant to CEQA Guidelines Section 15301(b). PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted at City Hall on Thursday, November 19, 2015. The agenda and staff report was posted on the City's website on Friday, November 20, 2015. No public comments were received as of the time of preparation of this report. Attachments: 1. Notice of Completion Item 9.f. - Page 2 RECORDING REQUESTED BY ATTACHMENT 1 AND WHEN RECORDED RETURN TO: CITY CLERK CITY OF ARROYO GRANDE 300 EAST BRANCH STREET ARROYO GRANDE,CA 93420 NOTICE OF COMPLETION NOTICE IS HEREBY GIVEN THAT: 1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below. 2. The FULL NAME of the OWNER is: The Ci ofArroyo Grande 3. The FULL ADDRESS of the OWNER is: 300 East Branch Street,Arroyo Grande, California 93420 4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee 5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as JOINT TENANTS or as TENANTS IN COMMON are: NAMES ADDRESSES None 6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was transferred subsequent to the commencement of the work of improvements herein referred to: NAMES ADDRESSES None 7. All work of improvement on the property hereinafter described was COMPLETED October 22, 2015 8. The NAME OF THE ORIGINAL CONTRACTOR,if any,for such work of improvement is: Insituform Technologies,Inc. 9. The street address of said property is: None 10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo, State of California, and is described as follows: 2015 Sewer Lining Project, PW 2015-04 Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I have read the said notice,that I know and understand the contents thereof, and the facts stated therein are true and correct. Geoff English,Public Works Director November 25,2015,Arroyo Grande,California --END OF DOCUMENT-- Item 9.f. - Page 3 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.f. - Page 4