CC 2015-11-24_09g Platino Lane Drainage Improvements p,RROYO
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A. INCORPORATED 9�
� MEMORANDUM
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JULY 10, 1811
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TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
BY: RON SIMPSON, PUBLIC WORKS SUPERVISOR
SUBJECT: CONSIDERATION OF ACCEPTANCE OF THE PLATINO LANE AND
ORO DRIVE INTERSECTION DRAINAGE IMPROVEMENTS PROJECT,
PW 2015-08
DATE: NOVEMBER 24, 2015
RECOMMENDATION:
It is recommended the City Council:
1. Accept the project improvements as constructed by JG Contracting Corporation
in accordance with the plans and specifications for the Platino Lane and Oro
Drive Intersection Drainage Improvements Project;
2. Reallocate savings in the amount of $2,500 of Local Sales Tax funds from the
2015 Summer Concrete Repair project to this project;
3. Direct staff to file a Notice of Completion; and
4. Authorize release of the retention, thirty-five (35) days after the Notice of
Completion has been recorded, if no liens have been filed.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
The FY 2015-16 capital improvement program budget includes $73,500 for the Platino
Lane and Oro Drive Intersection Drainage Improvements project. The contractor's final
construction cost is $67,461.86, and the total project cost (design, construction,
administration, testing, etc.) is estimated at $76,000. Staff requests an additional $2,500
of Local Sales Tax monies from 2015 Citywide Summer Concrete Repair project cost
savings to cover additional project expenditures as follows. The recommended action
will not result in any impact on staff resources.
Item 9.g. - Page 1
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE PLATINO LANE AND ORO DRIVE
INTERSECTION DRAINAGE IMPROVEMENTS PROJECT, PW 2015-08
NOVEMBER 24, 2015
PAGE 2
EXPENDITURES
City Salaries 1,167
Advertisement and Bid Sets 299
Professional Services - Inspection 6,412
Professional Services - Administration 660
Construction 67,462 76,000
REVENUE
Current Budget 73,500 73,500
Savings from 2015 Citywide Concrete 2,500
BACKGROUND:
On September 22, 2015, Council awarded a construction contract to perform the subject
project to JG Contracting Corporation for $62,412 and, authorized the City Manager to
approve change orders in the amount of $6,241. The project scope involved the
removal of an existing bubble-up storm drain inlet which was replaced with a French
drain, and replacement of an ADA concrete ramp.
ANALYSIS OF ISSUES:
The contractor has completed the work in accordance with the approved plans and
specifications. There are no outstanding issues.
ALTERNATIVES:
The following alternatives are provided for the Commission's consideration:
- Approve staffs recommendations to accept the Platino Lane and Oro Drive
Intersection Drainage Improvements project;
- Do not accept the Platino Lane and Oro Drive -Intersection Drainage
Improvements project;
- Accept the Platino Lane and Oro Drive Intersection Drainage Improvements
project but do not authorize release of retention; or
- Provide direction to staff.
ADVANTAGES:
The project is complete. Accepting the improvements will allow staff to close out the
project.
Item 9.g. - Page 2
CITY COUNCIL
CONSIDERATION OF ACCEPTANCE OF THE PLATINO LANE AND ORO DRIVE
INTERSECTION DRAINAGE IMPROVEMENTS PROJECT, PW 2015-08
NOVEMBER-24, 2015
PAGE 3
DISADVANTAGES:
The disadvantage of accepting the improvements would be if subsequent deficiencies in
the work are identified. However, the contract documents include a one-year warranty
period for the contractor to address any construction defects that may arise.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from CEQA pursuant to CEQA Guidelines Section
15301(c).
PUBLIC NOTIFICATION AND COMMENTS:
The agenda was posted at City Hall on Thursday, November 19, 2015. The agenda and
staff report was posted on the City's website on Friday, November 20, 2015. No public
comments were received as of.the time of preparation of this report.
Attachments:
1. Notice of Completion
Item 9.g. - Page 3
RECORDING REQUESTED BY ATTACHMENT 1
AND WHEN RECORDED RETURN TO:
CITY CLERK
CITY OF ARROYO GRANDE
300 EAST BRANCH STREET
ARROYO GRANDE,CA 93420
NOTICE OF COMPLETION
NOTICE IS HEREBY GIVEN THAT:
1. The undersigned is owner or agent of owner of the interest or estate or the property hereinafter described as stated below.
2. The FULL NAME of the OWNER is: The City ofArroyo Grande
3. The FULL ADDRESS of the OWNER is: 300 East Branch Street,Arroyo Grande, California 93420
4. The NATURE OF THE INTEREST or ESTATE of the undersigned is: in fee
5. THE FULL NAME and FULL ADDRESS of ALL PERSONS, if any, who hold such interest or estate with the undersigned as
JOINT TENANTS or as TENANTS IN COMMON are:
NAMES ADDRESSES
None
6. THE FULL NAMES and FULL ADDRESSES of the PREDECESSOR'S in interest of the undersigned if the property was
transferred subsequent to the commencement of the work of improvements herein referred to:
NAMES ADDRESSES
None
7. All work of improvement on the property hereinafter described was COMPLETED October 26, 2015
8. The NAME OF THE ORIGINAL CONTRACTOR, if any, for such work of improvement is:
J G Contracting Corporation
9. The street address of said property is: None
10. The property on which said work of improvement was completed is in the City of Arroyo Grande, County of San Luis Obispo,
State of California,and is described as follows: Platino Lane and Oro Drive Intersection Drainage Improvements
project, PW 2015-08
Verification of NON-INDIVIDUAL owner: I, the undersigned, declare under penalty of perjury under the laws of the State of
California that I am the Public Works Director of the aforesaid interest or estate in the property described in the above notice; that I
have read the said notice,that I know and understand the contents thereof,and the facts stated therein are true and correct.
Geoff English,Public Works Director
November 25,2015,Arroyo Grande,California
--END OF DOCUMENT--
Item 9.g. - Page 4