CC 2015-12-08_9a Cash Disbursements
MEMORANDUM
TO: CITY COUNCIL
FROM: DEBBIE MALICOAT, DIRECTOR OF ADMINISTRATIVE SERVICES
BY: RYAN CORNELL, ACCOUNTING MANAGER
SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DATE: DECEMBER 8, 2015
RECOMMENDATION:
It is recommended the City Council ratify the attached listing of cash disbursements for
the period November 16 through November 30, 2015.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is a $668,259.79 fiscal impact that includes the following items:
Accounts Payable Checks #269042-269169 $ 217,190.24
Payroll & Benefit Checks $ 451,069.55
No or minimal future staff time is projected.
BACKGROUND:
Cash disbursements are made weekly based on the submission of all required
documents supporting the invoices submitted for payment. Prior to payment,
Administrative Services staff reviews all disbursement documents to ensure that they
meet the approval requirements adopted in the Municipal Code and the City’s
Purchasing Policies and Procedures Manual of February 2000.
ANALYSIS OF ISSUES:
The attached listing represents the cash disbursements required of normal and usual
operations during the period. The disbursements are accounted for in the FY 2015-16
budget.
Included in these disbursements were:
Executive Information Services in the amount of 16,050.00 for annual
software support used for systems at the police department.
Item 9.a. - Page 1
CITY COUNCIL
CONSIDERATION OF CASH DISBURSEMENT RATIFICATION
DECEMBER 8, 2015
PAGE 2
JG Contracting in the amount of $60,715.66 for the services rendered
related to the Platino Lane and Oro Drive Drainage Project.
Point C LLC in the amount of $20,000.00 for the services rendered related
to the Brisco Road Interchange Project.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
Approve staff’s recommendation;
Do not approve staff’s recommendation;
Provide direction to staff.
ADVANTAGES:
The Administrative Services Department monitors payment of invoices for
accountability, accuracy and completeness using standards approved by
the Council.
Invoices are paid in a timely manner to establish goodwill with merchants.
Discounts are taken where applicable.
DISADVANTAGES:
No disadvantages have been identified as long as City Council confirms all
expenditures are appropriate.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, December 3, 2015. The
Agenda and report were posted on the City’s website on Friday, December 4, 2015. No
public comments were received.
Attachments:
1. November 16 – 30, 2015 – Accounts Payable Check Register
2. November 25, 2015 – Payroll & Benefit Check Register
Item 9.a. - Page 2
Page: 1
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100.82 100.82 100.82 Page: 1 Item 9.a. - Page 3
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307.83 307.83 307.83 Page: 2 Item 9.a. - Page 4
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1,130.00 1,130.00 1,130.00 Page: 3 Item 9.a. - Page 5
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110.00 110.00 110.00 Page: 4 Item 9.a. - Page 6
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1,400.00 1,400.00 1,400.00 Page: 5 Item 9.a. - Page 7
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532.02 532.02 Page: 6 Item 9.a. - Page 8
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30.00 30.00 30.00 Page: 7 Item 9.a. - Page 9
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195.00 195.00 195.00 Page: 8 Item 9.a. - Page 10
Page: 9
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30.00 30.00 30.00 Page: 9 Item 9.a. - Page 11
Page: 10
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189.04 189.04
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108.77 108.77
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54.38 54.38
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35
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625.83 625.83 Page: 10 Item 9.a. - Page 12
Page: 11
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144.51 144.51 770.34
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208.85 208.85 208.85
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166.86 166.86 166.86
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2,070.00 2,070.00 2,070.00 Page: 11 Item 9.a. - Page 13
Page: 12
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242.52 242.52 242.52 Page: 12 Item 9.a. - Page 14
Page: 13
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330.00 660.00 Page: 13 Item 9.a. - Page 15
Page: 14
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3
8
1
11
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1
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2
0
1
5
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3
5
0
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5
4
4
2
.
7
3
0
1
165.00 165.00 9,238.65
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2
6
0
9
W
A
T
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R
B
O
Y
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P
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B
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12
7
2
26
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1
1
9
10
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6
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2
2
6
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6
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1,614.00 1,614.00
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2
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1
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2
2
6
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4
3
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6
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5
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765.00 765.00
33
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9
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1
5
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2
2
6
.
4
3
0
6
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610.00 610.00
12
8
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0
1
5
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2
2
6
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4
3
0
6
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5
3
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310.00 310.00
20
9
6
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2
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2
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1
5
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2
2
6
.
4
3
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6
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3
145.00 145.00 3,444.00
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0
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4
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-
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500.00 500.00 500.00
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4
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79
4
5
8
7
26
9
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2
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1
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2
2
0
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4
3
0
3
.
5
5
0
3
184.00 184.00 184.00
00
9
5
4
6
A
R
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M
A
R
K
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N
I
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26
9
1
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11
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0.00 0.00 Page: 14 Item 9.a. - Page 16
Page: 15
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53
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17.50
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2
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6
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3.57
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20.99 100.52
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3
19.45
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20.99 97.07
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3
19.45
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1
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7.00
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2
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1
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3
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6
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6
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1
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3
20.99 86.12 Page: 15 Item 9.a. - Page 17
Page: 16
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53
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2
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20.99 84.17
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2
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6
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20.99 78.62 446.50
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9
5
4
6
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53
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23.80 23.80
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0
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23.80 23.80 47.60
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9
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6
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M
53
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9
9
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22.40 22.40
53
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21.00 21.00 43.40 Page: 16 Item 9.a. - Page 18
Page: 17
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4
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73.48
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4
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3
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47.54
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2
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26.55
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1,675.72 1,967.86 Page: 17 Item 9.a. - Page 19
Page: 18
Ch
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2
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865.00 865.00 865.00
00
8
6
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5
C
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10
1
7
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5
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8
107.11 107.11 107.11 Page: 18 Item 9.a. - Page 20
Page: 19
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55
3
4
8
26
9
1
3
2
11
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0
2
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561.83 561.83
55
3
0
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4
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378.00 378.00
55
3
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45.36 45.36 985.19
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1
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82
4
5
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6
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1
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2
3
26
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92.26 92.26 92.26
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9
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50
9
7
6
26
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156.60 156.60 156.60
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7
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11
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26
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4
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658.00 658.00 658.00
01
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4
C
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17
7
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26
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1,500.00 1,500.00 1,500.00 Page: 19 Item 9.a. - Page 21
Page: 20
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5
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76
0
5
-
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9
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8
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9
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3
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11
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0
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4
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5
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210.60 210.60 210.60
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8
8
2
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12
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4
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16.00 16.00 16.00
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12
8
1
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4
26
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2
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0
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17,418.47 17,418.47 17,418.47
00
6
8
4
8
D
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N
D
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S
T
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I
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98
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6
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4
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308.77 308.77 308.77
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1
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16,050.00 16,050.00 16,050.00
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3
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21.60 21.60 21.60
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9
5
9
7
G
R
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N
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68
3
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4
4
11
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0
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4
4
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5
3
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3
165.00 165.00 165.00
01
1
2
3
8
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15
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2
5
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4
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60,715.66 60,715.66 Page: 20 Item 9.a. - Page 22
Page: 21
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4
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146.25 146.25 146.25
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51.88 51.88
34
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4
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48.95 48.95
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6
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3.23 3.23 119.81 Page: 21 Item 9.a. - Page 23
Page: 22
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471.32 471.32 471.32
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119.68 119.68 119.68
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45
4
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27.19 27.19 27.19
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3
3
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L
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03
-
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0
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6
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26
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1
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1
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5
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75.00 75.00 Page: 22 Item 9.a. - Page 24
Page: 23
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Amount Paid
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Check Total 75.00
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0
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4
4
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C
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12
0
1
26
9
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5
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10
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3
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4
3
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6
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1,657.00 3,407.00 3,407.00
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346.00 346.00 Page: 23 Item 9.a. - Page 25
Page: 24
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217,190.24 Page: 24 Item 9.a. - Page 26
ATTACHMENT 2
.
General Fund291,583.99 5101Salaries Full time224,501.17
Streets Fund11,078.46 5102Salaries Part-Time - PPT10,820.99
FCFA124,122.91 5103Salaries Part-Time - TPT29,714.58
Sewer Fund2,635.95 5105Salaries OverTime26,869.45
Water Fund21,648.24 5106Salaries Strike Team OT-
451,069.55 5107Salaries Standby 538.15
5108Holiday Pay19,187.86
5109Sick Pay5,735.06
5110Annual Leave Buyback-
5111Vacation Buyback-
Administrative Services - 5112Sick Leave Buyback -
Community Development - 5113Vacation Pay 8,823.89
Police 8,502.47 5114Comp Pay 3,281.34
Fire 17,853.97 5115Annual Leave Pay 5,236.35
Public Works - Maintenance68.21 5116Salaries - Police FTO -
Public Works - Enterprise444.80 5121PERS Retirement 39,205.42
Recreation - Administration - 5122Social Security 21,665.06
Recreation - Special Events - 5123PARS Retirement 599.67
Children In Motion - 5126State Disability Ins.832.47
26,869.45 5127Deferred Compensation841.67
5131Health Insurance 46,004.37
5132Dental Insurance 3,952.41
5133Vision Insurance 903.01
5134Life Insurance 531.33
5135Long Term Disability 564.10
5143Uniform Allowance -
5144Car Allowance 637.50
5146Council Expense -
5147Employee Assistance -
5148Boot Allowance -
5149Motor Pay 71.20
5150Bi-Lingual Pay 75.00
5151Cell Phone Allowance 477.50
451,069.55
OVERTIME BY DEPARTMENT:
CITY OF ARROYO GRANDE
DEPARTMENTAL LABOR DISTRIBUTION
PAY PERIOD
11/6/2015 - 11/19/2015
11/25/15
BY FUND BY ACCOUNT
Item 9.a. - Page 27
THIS PAGE INTENTIONALLY LEFT BLANK
Item 9.a. - Page 28