CC 2015-12-08_9f Agreement Street Sweeping ServicesMEMORANDUM
TO: CITY COUNCIL
FROM : GEOFF ENGLISH, DIRECTOR OF PUBLIC WORKS
SUBJECT: CONSIDERATION OF APPROVAL FOR A TWO -YEAR AGREEMENT
WITH TWO ONE-YEAR EXTENSIONS WITH VENCO POWER
SWEEPING, INC. TO PROVIDE STREET SWEEPING SERVICES
DATE: DECEMBER 8, 2015
RECOMMENDATION:
It is recommended that the City Council approve a two-year agreement with the option
to extend the agreement for an additional two years, with Venco Power Sweeping, Inc.
with a reduction of arterial and collector sweeping to twice monthly and authorize the
Mayor to execute the agreement.
FUNDING:
Fiscal Year Budget 2015/16 contains $89,500 for street sweeping services. Fiscal Year
2016/17 also contains $89,500 for street sweeping services. Per the proposed
agreement, the cost for street sweeping services will be $99,984.00 in year’s #1 and #2
of the agreement. Funds allocated for street sweeping services would be short by
$10,484 in each of the two fiscal years however the cost for the proposed street
sweeping services is recommended to be reduced to stay within the allocated budget by
decreasing the frequency of select road segments.
BACKGROUND:
In March of 2006, the City Council approved an agreement with SP Maintenance for
Street Sweeping. This agreement has expired and the City is currently utilizing the
services of SP Maintenance on a “month-to-month” basis. On October 21, 2015, a
Request for Proposals (RFP) for Street Sweeping Services was distributed and
advertised for proposals in compliance with the City of Arroyo Grande Purchasing
Policy. The RFP included the following documents to be used by potential vendors for
proposal development;
• Request for Proposal Instructions
• Bid Calculation Form
• Scope of Services Special Provisions
• Street Sweeping Schedule
• Street Sweeping Map
Three proposals were submitted by the proposal due date of November 24, 2015. A
copy of the proposal log and the cost tabulations are attached. (Attachment 1)
Item 9.f. - Page 1
CITY COUNCIL
CONSIDERATION OF APPROVAL FOR A TWO-YEAR AGREEMENT WITH TWO
ONE-YEAR EXTENSIONS WITH VENCO POWER SWEEPING, INC. TO PROVIDE
STREET SWEEPING SERVICES
DECEMBER 8, 2015
PAGE 2
ANALYSIS:
The City of Arroyo Grande conducts street sweeping services through the use of private
vendors. Street sweeping activities are conducted to maintain streets that have reduced
levels of debris and trash as well as to meet California Water Board stormwater
pollution protection mandates. Prior to 1990, the Public Works Department conducted
sweeping “in-house” however, equipment replacement costs led the City at the time to
contract this service. Additionally, although staff has not conducted an exhaustive
evaluation to provide this service “in-house,” it is staff’s opinion that this service is more
cost effective to contract to an outside vendor based on the following:
• Staffing costs
• Long-term retirement liabilities
• Initial Equipment costs and depreciation
• Equipment maintenance and operations costs
• Debris disposal costs and landfill tipping fees.
With the exception of the City of San Luis Obispo, all cities within San Luis Obispo
County, including the County of San Luis Obispo, use contracted street sweeping
vendors to provide this service. Below is information generated through a recent street
sweeping survey.
CITY COST PER CURB
MILE
FREQUENCY
City of Arroyo Grande $24.00
(current proposal)
Arterials/ collectors- Weekly
Residential - Monthly
City of Grover Beach $20.00*
(contract term expired)
Grand Ave- Weekly
Residential- Quarterly
City of Pismo Beach $20.00 (downtown)
$25.00 (residential)
Downtown core- Twice Weekly
Arterials/ collectors- Monthly
Residential- Monthly
City of Paso Robles Currently accepting
bids for this service
Downtown core- Monthly
Arterials/ collectors- Monthly
Residential- Every 8 weeks
City of Morro Bay Not determined
Lump sum cost only
provided.
Downtown core- Weekly
Arterials/ collectors- Twice Monthly
Residential- Once Annually
City of Atascadero In Solid Waste
Agreement
Downtown core- Weekly
Arterials/ collectors- Monthly
Residential- Monthly
City of San Luis
Obispo
In-House
Item 9.f. - Page 2
CITY COUNCIL
CONSIDERATION OF APPROVAL FOR A TWO-YEAR AGREEMENT WITH TWO
ONE-YEAR EXTENSIONS WITH VENCO POWER SWEEPING, INC. TO PROVIDE
STREET SWEEPING SERVICES
DECEMBER 8, 2015
PAGE 3
Following the proposal due date, the proposals were reviewed for compliance with the
proposal requirements. (Attachment 2) All three vendors who submitted proposals
meet the proposal requirements and possess the requisite public agency street
sweeping experience. Venco Power Sweeping, Inc. is currently contracted by the
following local public agencies for street sweeping services:
• City of Pismo Beach
• County of San Luis Obispo
• City of Goleta
• City of Carpenteria
The annual costs submitted by the three firms are as follows:
FIRM VENCO SP Maintenance CleanStreet
Year #1 and #2 $ 99,984 $101,424 $169,908
Year #3 $103,056 $103,296 $170,004
Year #4 $103,056 $103,296 $170,004
Total Proposed Fees $406,080 $411,312 $681,792
Based on the evaluation of the three submitted proposals and the proposed fees, staff is
recommending that a two-year agreement for street sweeping services be awarded to
Venco Power Sweeping, Inc. The proposed agreement is also recommended to allow
for two (2) one-year extensions. (Attachment #3)
Street sweeping frequency reductions will be necessary to lower the total cost of the
agreement to meet the previously allocated funds for street sweeping. Staff
recommends changing the frequency of certain arterial and collectors from weekly to
twice monthly. The following arterial and collector road segments are recommended for
a reduction in frequency:
• Farroll Avenue Oak Park to South Halcyon
• Ash Street Oak Park to Alder
• Brisco Road East Grand to El Camino Real
• Oak Park Blvd El Camino Real to Old Oak Park
• James Way Oak Park to Tally Ho Road
• Tally Ho Road LePoint Street to Hwy 227
• Huasna Road Hwy 227 to City limits
• El Camino Real Oak Park to East Grand Avenue
• South Elm Street The Pike to East Grand Avenue
• South Halcyon The Pike to El Camino Real
• Valley Road City limits to Fair Oaks Avenue
• Fair Oaks Ave South Elm Street to South Halcyon Road
Reducing the street sweeping frequencies on arterials and collectors within the City
would be consistent with the frequency of other municipalities in the County and still
Item 9.f. - Page 3
CITY COUNCIL
CONSIDERATION OF APPROVAL FOR A TWO-YEAR AGREEMENT WITH TWO
ONE-YEAR EXTENSIONS WITH VENCO POWER SWEEPING, INC. TO PROVIDE
STREET SWEEPING SERVICES
DECEMBER 8, 2015
PAGE 4
meet the City’s requirement for stormwater protection measures. Staff recommends
maintaining weekly sweeping frequencies on the following road segments:
• East Branch Traffic Way to Hwy 227
• East Grand Ave Traffic Way to Oak Park
• Fair Oaks Halcyon Road to Traffic Way
Staff proposes to monitor complaints for street sweeping in those areas of reduced
frequency and can call for periodic special sweeps as needed. Alternately, the Council
may choose to continue with the weekly sweeping frequency for all arterials and
collectors and allocate the additional $10,484 in Fiscal Year 15/16 and 16/17.
ALTERNATIVES:
The following alternatives are presented for Council consideration:
1. Approve staff’s recommendations;
2. Modify the terms and/or conditions of the proposed agreement and approve
staff’s recommendations;
3. Continue with the weekly sweeping frequency for all arterials and collectors and
allocate the additional $10,484 in Fiscal Year 15/16 and 16/17; or
4. Reject all proposals and prepare a new Request for Proposals for street
sweeping services; or
5. Reject all proposals and direct staff to further investigate completing street
sweeping activities with City crews and equipment; or
6. Provide direction to staff
Attachments:
1. RFP Log and Tabulations
Item 9.f. - Page 4
Page 1
AGREEMENT FOR CONTRACTOR SERVICES
THIS AGREEMENT is made and effective as of ______________ 2015, between
VENCO POWER SWEEPING, INC. (“Contractor”), and the CITY OF ARROYO
GRANDE, a Municipal Corporation (“City”). In consideration of the mutual covenants
and conditions set forth herein, the parties agree as follows:
1. TERM
(a) This Agreement shall commence on January 1, 2016 and shall remain and
continue in effect until December 31, 2017, unless sooner terminated pursuant to the
provisions of this Agreement. This Agreement is eligible for two (2), one- (1) year time
extensions on the same terms, conditions and provisions as contained in the
Agreement, except as otherwise provided herein. Each option to extend shall be
exercisable by written notice from the Contractor to the City of the Contractors intent to
exercise its election for said option no later than six (6) months prior to the end of the
previous term. If contractor fails to timely give written notice of its intent to exercise the
applicable option, all options, hereunder shall expire.
2. SERVICES
Contractor shall perform the tasks described and comply with all terms and
provisions set forth in Exhibit “A”, attached hereto and incorporated herein by this
reference.
3. PERFORMANCE
Contractor shall at all times faithfully, competently and to the best of his/her
ability, experience and talent, perform all tasks described herein. Contractor shall
employ, at a minimum generally accepted standards and practices utilized by persons
engaged in providing similar services as are required of Contractor hereunder in
meeting its obligations under this Agreement.
4. AGREEMENT ADMINISTRATION
City’s Public Works Supervisor, Ron Simpson, shall represent City in all matters
pertaining to the administration of this Agreement. Bill Barrett, President, shall
represent Contractor in all matters pertaining to the administration of this Agreement.
5. PAYMENT
The City agrees to pay the Contractor in accordance with the payment rates and
terms set forth in Exhibit “B”, attached hereto and incorporated herein by this reference.
Item 9.f. - Page 5
Page 2
6. SUSPENSION OR TERMINATION OF AGREEMENT WITHOUT CAUSE
(a) The City may at any time, for any reason, with or without cause, suspend
or terminate this Agreement, or any portion hereof, by serving upon the Contractor at
least ten (10) days prior written notice. Upon receipt of said notice, the Contractor shall
immediately cease all work under this Agreement, unless the notice provides otherwise.
If the City suspends or terminates a portion of this Agreement such suspension or
termination shall not make void or invalidate the remainder of this Agreement.
(b) In the event this Agreement is terminated pursuant to this Section, the City
shall pay to Contractor the actual value of the work performed up to the time of
termination, provided that the work performed is of value to the City. Upon termination
of the Agreement pursuant to this Section, the Contractor will submit an invoice to the
City pursuant to Section 5.
7. TERMINATION ON OCCURRENCE OF STATED EVENTS
This Agreement shall terminate automatically on the occurrence of any of the
following events:
(a) Bankruptcy or insolvency of any party;
(b) Sale of Contractor’s business; or
(c) Assignment of this Agreement by Contractor without the consent of City.
(d) End of the Agreement term specified in Section 1.
8. DEFAULT OF CONTRACTOR
(a) The Contractor’s failure to comply with the provisions of this Agreement
shall constitute a default. In the event that Contractor is in default for cause under the
terms of this Agreement, City shall have no obligation or duty to continue compensating
Contractor for any work performed after the date of default and can terminate this
Agreement immediately by written notice to the Contractor. If such failure by the
Contractor to make progress in the performance of work hereunder arises out of causes
beyond the Contractor’s control, and without fault or negligence of the Contractor, it
shall not be considered a default.
(b) If the City Manager or his/her delegate determines that the Contractor is in
default in the performance of any of the terms or conditions of this Agreement, he/she
shall cause to be served upon the Contractor a written notice of the default. The
Contractor shall have ten (10) days after service upon it of said notice in which to cure
the default by rendering a satisfactory performance. In the event that the Contractor
fails to cure its default within such period of time, the City shall have the right,
notwithstanding any other provision of this Agreement to terminate this Agreement
without further notice and without prejudice to any other remedy to which it may be
entitled at law, in equity or under this Agreement.
Item 9.f. - Page 6
Page 3
9. LAWS TO BE OBSERVED. Contractor shall:
(a) Procure all permits and licenses, pay all charges and fees, and give all
notices which may be necessary and incidental to the due and lawful prosecution of the
services to be performed by Contractor under this Agreement;
(b) Keep itself fully informed of all existing and proposed federal, state and
local laws, ordinances, regulations, orders, and decrees which may affect those
engaged or employed under this Agreement, any materials used in Contractor’s
performance under this Agreement, or the conduct of the services under this
Agreement;
(c) At all times observe and comply with, and cause all of its employees to
observe and comply with all of said laws, ordinances, regulations, orders, and decrees
mentioned above;
(d) Immediately report to the City’s Contract Manager in writing any
discrepancy or inconsistency it discovers in said laws, ordinances, regulations, orders,
and decrees mentioned above in relation to any plans, drawings, specifications, or
provisions of this Agreement.
(e) The City, and its officers, agents and employees, shall not be liable at law
or in equity occasioned by failure of the Contractor to comply with this Section.
10. OWNERSHIP OF DOCUMENTS
(a) Contractor shall maintain complete and accurate records with respect to
sales, costs, expenses, receipts, and other such information required by City that relate
to the performance of services under this Agreement. Contractor shall maintain
adequate records of services provided in sufficient detail to permit an evaluation of
services. All such records shall be maintained in accordance with generally accepted
accounting principles and shall be clearly identified and readily accessible. Contractor
shall provide free access to the representatives of City or its designees at reasonable
times to such books and records; shall give City the right to examine and audit said
books and records; shall permit City to make transcripts therefrom as necessary; and
shall allow inspection of all work, data, documents, proceedings, and activities related to
this Agreement. Such records, together with supporting documents, shall be
maintained for a period of three (3) years after receipt of final payment.
(b) Upon completion of, or in the event of termination or suspension of this
Agreement, all original documents, designs, drawings, maps, models, computer files,
surveys, notes, and other documents prepared in the course of providing the services to
be performed pursuant to this Agreement shall become the sole property of the City and
may be used, reused, or otherwise disposed of by the City without the permission of the
Contractor. With respect to computer files, Contractor shall make available to the City,
at the Contractor’s office and upon reasonable written request by the City, the
Item 9.f. - Page 7
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necessary computer software and hardware for purposes of accessing, compiling,
transferring, and printing computer files.
11. INDEMNIFICATION
(a) Indemnification for Professional Liability. When the law establishes a
professional standard of care for Contractor’s Services, to the fullest extent permitted by
law, Contractor shall indemnify, protect, defend and hold harmless City and any and all
of its officials, employees and agents (“Indemnified Parties”) from and against any and
all losses, liabilities, damages, costs and expenses, including attorney’s fees and costs
to the extent same are caused in whole or in part by any negligent or wrongful act, error
or omission of Contractor, its officers, agents, employees or subContractors (or any
entity or individual that Contractor shall bear the legal liability thereof) in the
performance of professional services under this agreement.
(b) Indemnification for Other Than Professional Liability. Other than in the
performance of professional services and to the full extent permitted by law, Contractor
shall indemnify, defend and hold harmless City, and any and all of its employees,
officials and agents from and against any liability (including liability for claims, suits,
actions, arbitration proceedings, administrative proceedings, regulatory proceedings,
losses, expenses or costs of any kind, whether actual, alleged or threatened, including
attorneys fees and costs, court costs, interest, defense costs, and expert witness fees),
where the same arise out of, are a consequence of, or are in any way attributable to, in
whole or in part, the performance of this Agreement by Contractor or by any individual
or entity for which Contractor is legally liable, including but not limited to officers, agents,
employees or subContractors of Contractor.
(c) General Indemnification Provisions. Contractor agrees to obtain executed
indemnity agreements with provisions identical to those set forth here in this section
from each and every subContractor or any other person or entity involved by, for, with or
on behalf of Contractor in the performance of this agreement. In the event Contractor
fails to obtain such indemnity obligations from others as required here, Contractor
agrees to be fully responsible according to the terms of this section. Failure of City to
monitor compliance with these requirements imposes no additional obligations on City
and will in no way act as a waiver of any rights hereunder. This obligation to indemnify
and defend City as set forth here is binding on the successors, assigns or heirs of
Contractor and shall survive the termination of this agreement or this section.
12. INSURANCE
Contractor shall maintain prior to the beginning of and for the duration of this
Agreement insurance coverage as specified in Exhibit “C” attached hereto and
incorporated herein as though set forth in full.
Item 9.f. - Page 8
Page 5
13. INDEPENDENT CONTRACTOR
(a) Contractor is and shall at all times remain as to the City a wholly independent
Contractor. The personnel performing the services under this Agreement on behalf of
Contractor shall at all times be under Contractor’s exclusive direction and control.
Neither City nor any of its officers, employees, or agents shall have control over the
conduct of Contractor or any of Contractor’s officers, employees, or agents, except as
set forth in this Agreement. Contractor shall not at any time or in any manner represent
that it or any of its officers, employees, or agents are in any manner officers,
employees, or agents of the City. Contractor shall not incur or have the power to incur
any debt, obligation, or liability whatever against City, or bind City in any manner.
(b) No employee benefits shall be available to Contractor in connection with
performance of this Agreement. Except for the fees paid to Contractor as provided in
the Agreement, City shall not pay salaries, wages, or other compensation to Contractor
for performing services hereunder for City. City shall not be liable for compensation or
indemnification to Contractor for injury or sickness arising out of performing services
hereunder.
14. UNDUE INFLUENCE
Contractor declares and warrants that no undue influence or pressure was or is
used against or in concert with any officer or employee of the City of Arroyo Grande in
connection with the award, terms or implementation of this Agreement, including any
method of coercion, confidential financial arrangement, or financial inducement. No
officer or employee of the City of Arroyo Grande will receive compensation, directly or
indirectly, from Contractor, or from any officer, employee or agent of Contractor, in
connection with the award of this Agreement or any work to be conducted as a result of
this Agreement. Violation of this Section shall be a material breach of this Agreement
entitling the City to any and all remedies at law or in equity.
15. NO BENEFIT TO ARISE TO LOCAL EMPLOYEES
No member, officer, or employee of City, or their designees or agents, and no
public official who exercises authority over or responsibilities with respect to the project
during his/her tenure or for one year thereafter, shall have any interest, direct or indirect,
in any agreement or sub-agreement, or the proceeds thereof, for work to be performed
in connection with the project performed under this Agreement.
16. RELEASE OF INFORMATION/CONFLICTS OF INTEREST
(a) All information gained by Contractor in performance of this Agreement shall
be considered confidential and shall not be released by Contractor without City’s prior
written authorization. Contractor, its officers, employees, agents, or subContractors,
shall not without written authorization from the City Manager or unless requested by the
City Attorney, voluntarily provide declarations, letters of support, testimony at
Item 9.f. - Page 9
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depositions, response to interrogatories, or other information concerning the work
performed under this Agreement or relating to any project or property located within the
City. Response to a subpoena or court order shall not be considered “voluntary”
provided Contractor gives City notice of such court order or subpoena.
(b) Contractor shall promptly notify City should Contractor, its officers,
employees, agents, or subContractors be served with any summons, complaint,
subpoena, notice of deposition, request for documents, interrogatories, request for
admissions, or other discovery request, court order, or subpoena from any person or
party regarding this Agreement and the work performed thereunder or with respect to
any project or property located within the City. City retains the right, but has no
obligation, to represent Contractor and/or be present at any deposition, hearing, or
similar proceeding. Contractor agrees to cooperate fully with City and to provide the
opportunity to review any response to discovery requests provided by Contractor.
However, City’s right to review any such response does not imply or mean the right by
City to control, direct, or rewrite said response.
17. NOTICES
Any notice which either party may desire to give to the other party under this
Agreement must be in writing and may be given either by (i) personal service, (ii)
delivery by a reputable document delivery service, such as but not limited to, Federal
Express, which provides a receipt showing date and time of delivery, or (iii) mailing in
the United States Mail, certified mail, postage prepaid, return receipt requested,
addressed to the address of the party as set forth below or at any other address as that
party may later designate by notice:
To City: City of Arroyo Grande
Ron Simpson, Public Works Supervisor
300 E. Branch Street
Arroyo Grande, CA 93420
To Contractor: Venco Power Sweeping, Inc.
Bill Barrett, President
2400 Eastman Avenue
Oxnard, CA 93030
18. ASSIGNMENT
The Contractor shall not assign the performance of this Agreement, nor any part
thereof, without the prior written consent of the City.
19. GOVERNING LAW
The City and Contractor understand and agree that the laws of the State of
California shall govern the rights, obligations, duties, and liabilities of the parties to this
Item 9.f. - Page 10
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Agreement and also govern the interpretation of this Agreement. Any litigation
concerning this Agreement shall take place in the superior or federal district court with
jurisdiction over the City of Arroyo Grande.
20. ENTIRE AGREEMENT
This Agreement contains the entire understanding between the parties relating to
the obligations of the parties described in this Agreement. All prior or contemporaneous
agreements, understandings, representations, and statements, or written, are merged
into this Agreement and shall be of no further force or effect. Each party is entering into
this Agreement based solely upon the representations set forth herein and upon each
party’s own independent investigation of any and all facts such party deems material.
21. TIME
City and Contractor agree that time is of the essence in this Agreement.
22. CONTENTS OF REQUEST FOR PROPOSAL AND PROPOSAL
Contractor is bound by the contents of the City’s Request for Proposal, Exhibit
“D”, attached hereto and incorporated herein by this reference, and the contents of the
proposal submitted by the Contractor, Exhibit “E”, attached hereto and incorporated
herein by this reference. In the event of conflict, the requirements of City’s Request for
Proposals and this Agreement shall take precedence over those contained in the
Consultant’s proposals.
23. CONSTRUCTION
The parties agree that each has had an opportunity to have their counsel review
this Agreement and that any rule of construction to the effect that ambiguities are to be
resolved against the drafting party shall not apply in the interpretation of this Agreement
or any amendments or exhibits thereto. The captions of the sections are for
convenience and reference only, and are not intended to be construed to define or limit
the provisions to which they relate.
24. AMENDMENTS
Amendments to this Agreement shall be in writing and shall be made only with
the mutual written consent of all of the parties to this Agreement.
25. AUTHORITY TO EXECUTE THIS AGREEMENT
The person or persons executing this Agreement on behalf of Contractor
warrants and represents that he/she has the authority to execute this Agreement on
behalf of the Contractor and has the authority to bind Contractor to the performance of
its obligations hereunder.
Item 9.f. - Page 11
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IN WITNESS WHEREOF, the parties hereto have caused this Agreement to be
executed the day and year first above written.
CITY OF ARROYO GRANDE CONTRACTOR
By:__________________________ By:____________________________
Jim Hill, Mayor
Its:____________________________
Attest: (Title)
____________________________
Kelly Wetmore, City Clerk
Approved As To Form:
_____________________________
Heather Whitham, City Attorney
Item 9.f. - Page 12
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EXHIBIT A
SCOPE OF WORK
Standards of Service:
A. The contractor agrees to comply with all applicable provisions of federal, state
and/or local laws governing the duties and obligation of businesses and
employers.
B. The standards of performance which the contractor is obligated to perform
hereunder are standards considered by the City to be good street sweeping
practices. Reference: Street Cleaning Practice, by American Public Works
Association (most recent edition).
C. Street sweepers will operate at suggested manufacturers sweeping speeds in
accordance with local conditions and desired results. At no time may the street
sweeper’s speed exceed 6 miles per hour.
D. The contractor shall so conduct their operations as to cause the least possible
obstruction and inconvenience to public traffic.
E. Sweeping will be done during daylight hours in all residential areas. Downtown
and other commercial areas will be swept in early morning hours.
F. The intersections (cross gutter area) along all scheduled streets are to be swept.
All debris (including debris following inclement weather) along regularly
scheduled routes, no matter what quantity, is to be removed.
Work Performance:
A. The City of Arroyo Grande will monitor the work performance of the contractor by
randomly choosing ten (10) streets of a regularly scheduled route to spot check
upon completion of that route. It is understood that if three (3) of the streets do
not meet acceptable City standards, the contractor will be required to sweep the
entire route again within 48 hours at no cost to the City.
B. If a spot check determines a single street has not met the standards the operator
shall re-sweep within 24 hours at no cost to the City.
C. All potable water used for dust control will be provided, at no cost to the
contractor through fire hydrants. The City will provide a Fire Hydrant Water
Meter that is to be used every time the street sweeping vehicle fills up.
D. The contractor shall provide to the City, immediately following award of contract,
the manufacturers gallons per minute (GPM) rating, for dust control, on each
street sweeping unit. The contractor shall record the daily quantity of water used
by any or all street sweeping equipment used to clean the regularly scheduled
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route. The daily totals will then be compared against the monthly metered
potable water total to assist in verifying dust control compliance. If the daily
recorded water usage does not meet or exceed the monthly metered potable
water total, the City considers this a loss of value and reserves the right to
reduce the curb mile rate by 50% for that month.
E. City staff which observes the sweeping of regularly scheduled routes without the
use of water for dust control will result in a 50% reduction of the curb mile rate for
that day.
F. Regularly scheduled routes that are not completely swept on the assigned day
for any reason except for provisions in Sections VII & VIII, will require notification
of City residents. The contractor will immediately place and pay for a “Notice of
Street Sweeping Rescheduling” in the Five Cities Times Press Recorder. A 1/16”
size advertisement stating the reason for rescheduling and the contractors name
and phone number shall be included in the notification. The City reserves the
right to add or modify the content of the “Notice of Street Sweeping
Rescheduling”. A final draft of the notification must be approved by the Director
of Public Works or his designee prior to placement.
G. Failure to sweep one or more streets, on a regularly scheduled route, may result
in the City contracting for the cleanup of these streets. All contract and
administrative costs incurred as a result of this failure to perform will be deducted
from the regular monthly street sweeping invoice. At no time will “make-up”
sweeps be allowed to occur on a regularly scheduled solid waste collection day.
H. The determination of acceptable City standards will be made by the Public Works
Director and/or his designee.
Equipment:
A. All equipment used for the performance of this contract shall be standard heavy-
duty mechanical broom sweeping or air/vacuum equipment necessary to properly
clean streets and alleys of litter, dirt, rocks, leaves, and other debris. Equipment
shall be properly maintained both as to condition and appearance so as to insure
a high level of street sweeping services.
B. Sweeping equipment as well as disposal trucks shall be equipped with adequate
warning devices and lights for safe operation and shall meet all vehicle operation
requirements of the State of California Department of Motor Vehicles and the
California Highway Patrol.
C. Machines must be maintained both mechanically and visually throughout the
term of this agreement with capability to insure scheduled routine maintenance
and proper adjustment for sweepers.
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D. Machines must be equipped with an adequate water spray system for dust
control.
E. All units shall be clearly and prominently marked with the contractor’s name and
unit number.
F. Contractor must keep a sufficient supply of spare brooms and parts to insure
continuous operation. Worn brushes and brooms shall be replaced and adjusted
to insure maximum efficiency.
G. All equipment must be properly registered and insured in accordance with state
and local laws. Contractor must show proof of ownership or a signed lease for
sufficient machinery to adequately perform services as specified in this
agreement.
H. All units shall have the capability of being contacted by their main office with
radio or paging equipment.
I. Contractor shall have the ability to provide two (2) sweepers to the City of Arroyo
Grande within four (4) hours notice.
J. Contractor shall have the ability to provide a mechanical broom type sweeper
and an air/vacuum type sweeper with four (4) hours notice.
Work to be Performed:
During the term of any agreement entered into, contractor shall sweep all designated
public streets and curbs and gutters, alleys, street medians, parking lots, center lanes
and intersections within the incorporated City limits of Arroyo Grande with the assigned
frequency as listed below.
The contractor will adhere to the “Street Sweeping Schedule” provided to him by the
City of Arroyo Grande. The City reserves the right to modify the “Street Sweeping
Schedule” from time to time during the period of the contract. Additions or deletions to
this schedule shall be made in accordance with unit prices as shown on the contract
proposal, or at the City’s sole discretion, as otherwise mutually agreed upon by the
contractor and the City.
Holidays:
The City of Arroyo Grande will not require sweeping service on the following seven (7)
holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s
Day, Thanksgiving Day and Christmas Day. In the event that a scheduled sweeping
shift is missed due to the aforementioned holidays, the contractor shall arrange for
sweeping on another day within a five day working day period as described above.
Item 9.f. - Page 15
Page 12
Inclement Weather:
In the event that a scheduled sweeping shift is not possible due to weather conditions,
equipment failure, or other unforeseen occurrences, contractor shall notify the City of
Arroyo Grande at the earliest possible time and arrange for sweeping on another day
within a five working day period. It is understood that the contractor will make up the
missed sweeping shift on the first available day within the five working day limitation, or
forfeit any and all compensation for that particular shift.
Additional Work:
A. In the event the City of Arroyo Grande desires to extend the street sweeping
program to include newly constructed streets or alleys, or streets or alleys
procured through annexations, or existing streets not listed or referenced in
Section VI, “Work to be Performed” after the effective date of this agreement,
then any additional sweeping which is required of the contractor shall be paid for
at the applicable price per curb mile as specified in the contractor’s proposal.
B. The contractor shall provide additional miscellaneous street sweeping services
for work not otherwise specified in these specifications, at the current hourly rate
as specified in the bid proposal when requested to do so by the City of Arroyo
Grande.
C. Contractor from time to time may be requested to provide street sweeping
services immediately following parades, community celebrations, and other
activities involving City streets, alleys or parking lots. Compensation for this work
will be paid at the hourly rate as specified in the contractor’s proposal.
D. In the event the City of Arroyo Grande desires to increase the frequency of
sweeping on specific streets for short durations (1 to 2 months), the contractor
shall be paid at the applicable price per curb mile as specified in the contractor’s
proposal.
E. All sweeping as identified in this section, paragraphs B, C, and D, shall be
performed so as not to interfere with the proper completion of the regular street
sweeping schedule.
Disposal of Sweeping Debris:
The contractor shall dispose of all refuse and debris collected by his sweeping operation
by hauling to a properly established and permitted area for disposal of sweeping debris.
The Contractor will provide the City with the location of debris disposal and confirmation
that the disposal location is properly permitted. At no time is the Contractor allowed to
dispose of sweeping debris on or at City facilities.
Complaints:
All complaints shall first be directed to the Public Works Director or his Designee, then
to the contractor. It shall be the contractor’s obligation to resolve all complaints within
24 hours.
Item 9.f. - Page 16
Page 13
EXHIBIT B
PAYMENT SCHEDULE
Street Sweeping - 312 Curb Miles
1. Two Year Contract
A. Unit Price Per Curb Mile $23.50
B. Total Per Month $7,332.00
C. Total Bid for Two Years $175,968.00
2. First Year Optional Contract Extension
A. Unit Price Per Curb Mile $24.00
B. Total Per Month $7,488.00
C. Total Bid for 1-Year Extension $89,856.00
3. Second Year Optional Contract Extension
A. Unit Price Per Curb Mile $24.00
B. Total Per Month $7,488.00
C. Total Bid for 1-Year Extension $89,856.00
Twice Monthly Sweeping of Seven Parking Lots (Lump Sum)
1. Two Year Contract
A. Total Per Month $800.00
B. Total Bid for Two Years $19,200.00
2. First Year Optional Contract Extension
A. Total Per Month $850.00
B. Total Bid for One Extension $10,200.00
3. Second Year Optional Contract Extension
A. Total Per Month $850.00
B. Total Bid for One Extension $10,200.00
Weekly Sweeping of the City Corporation Yard Parking Lot (Lump Sum)
1. Two Year Contract
A. Total Per Month $200.00
B. Total Bid for Two Years $4,800.00
2. First Year Optional Contract Extension
A. Total Per Month $250.00
B. Total Bid for One Extension $3,000.00
3. Second Year Optional Contract Extension
A. Total Per Month $250.00
B. Total Bid for One Extension $3,000.00
Item 9.f. - Page 17
Page 14
Special Sweeping Service (Lump Sum)
1. Two Year Contract
A. Lump Sum Per Hour $100.00
2. (2) One Year Contract Extension
A. Lump Sum Per Hour $110.00
3. Second Year Contract Extension
A. Lump Sum Per Hour $110.00
Special Sweeping Service (Minimum No. of Hours)
1. Two Year Contract
A. Minimum No. of Hours for
Special Sweeping
2
2. One Year Contract Extension
A. Minimum No. of Hours for
Special Sweeping
2
3. One Year Contract Extension
A. Minimum No. of Hours for
Special Sweeping
2
Note:
Street Sweeping frequencies of any or all road segments may be increased or
decreased by the City to accommodate budgetary restrictions or to address increased
cleaning requirements.
Item 9.f. - Page 18
Page 15
EXHIBIT C
INSURANCE REQUIREMENTS
Prior to the beginning of and throughout the duration of the Work, Contractor will
maintain insurance in conformance with the requirements set forth below. Contractor
will use existing coverage to comply with these requirements. If that existing coverage
does not meet the requirements set forth here, Contractor agrees to amend,
supplement or endorse the existing coverage to do so. Contractor acknowledges that
the insurance coverage and policy limits set forth in this section constitute the minimum
amount of coverage required. Any insurance proceeds available to City in excess of the
limits and coverage required in this agreement and which is applicable to a given loss,
will be available to City.
Contractor shall provide the following types and amounts of insurance:
Commercial General Liability Insurance using Insurance Services Office “Commercial
General Liability” policy from CG 00 01 or the exact equivalent. Defense costs must be
paid in addition to limits. There shall be no cross liability exclusion for claims or suits by
one insured against another. Limits are subject to review but in no event less than
$1,000,000 per occurrence.
Business Auto Coverage on ISO Business Auto Coverage from CA 00 01 including
symbol 1 (Any Auto) or the exact equivalent. Limits are subject to review, but in no
event to be less than $1,000,000 per accident. If Contractor owns no vehicles, this
requirement may be satisfied by a non-owned auto endorsement to the general liability
policy described above. If Contractor or Contractor’s employees will use personal autos
in any way on this project, Contractor shall provide evidence of personal auto liability
coverage for each such person.
Workers Compensation on a state-approved policy form providing statutory benefits as
required by law with employer’s liability limits no less than $1,000,000 per accident or
disease.
Excess or Umbrella Liability Insurance (Over Primary) if used to meet limit
requirements, shall provide coverage at least as broad as specified for the underlying
coverages. Any such coverage provided under an umbrella liability policy shall include
a drop down provision providing primary coverage above a maximum $25,000 self-
insured retention for liability not covered by primary but covered by the umbrella.
Coverage shall be provided on a “pay on behalf” basis, with defense costs payable in
addition to policy limits. Policy shall contain a provision obligating insurer at the time
insured’s liability is determined, not requiring actual payment by the insured first. There
shall be no cross liability exclusion precluding coverage for claims or suits by one
insured against another. Coverage shall be applicable to City for injury to employees of
Item 9.f. - Page 19
Page 16
Contractor, subContractors or others involved in the Work. The scope of coverage
provided is subject to approval of City following receipt of proof of insurance as required
herein. Limits are subject to review but in no event less than $1,000,000 per
occurrence.
Professional Liability or Errors and Omissions Insurance as appropriate shall be written
on a policy form coverage specifically designated to protect against acts, errors or
omissions of the Contractor and “Covered Professional Services” as designated in the
policy must specifically include work performed under this agreement. The policy limit
shall be no less than $1,000,000 per claim and in the aggregate. The policy must “pay
on behalf of” the insured and must include a provision establishing the insurer’s duty to
defend. The policy retroactive date shall be on or before the effective date of this
agreement.
Insurance procured pursuant to these requirements shall be written by insurer that are
admitted carriers in the state California and with an A.M. Bests rating of A- or better and
a minimum financial size VII.
General conditions pertaining to provision of insurance coverage by Contractor.
Contractor and City agree to the following with respect to insurance provided by
Contractor:
1. Contractor agrees to have its insurer endorse the third party general
liability coverage required herein to include as additional insureds City, its officials
employees and agents, using standard ISO endorsement No. CG 2010 with an edition
prior to 1992. Contractor also agrees to require all Contractors, and subContractors to
do likewise.
2. No liability insurance coverage provided to comply with this Agreement
shall prohibit Contractor, or Contractor’s employees, or agents, from waiving the right of
subrogation prior to a loss. Contractor agrees to waive subrogation rights against City
regardless of the applicability of any insurance proceeds, and to require all Contractors
and subContractors to do likewise.
3. All insurance coverage and limits provided by Contractor and available or
applicable to this agreement are intended to apply to the full extent of the policies.
Nothing contained in this Agreement or any other agreement relating to the City or its
operations limits the application of such insurance coverage.
4. None of the coverages required herein will be in compliance with these
requirements if they include any limiting endorsement of any kind that has not been first
submitted to City and approved of in writing.
5. No liability policy shall contain any provision or definition that would serve
to eliminate so-called “third party action over” claims, including any exclusion for bodily
injury to an employee of the insured or of any Contractor or subcontractor.
Item 9.f. - Page 20
Page 17
6. All coverage types and limits required are subject to approval, modification
and additional requirements by the City, as the need arises. Contractor shall not make
any reductions in scope of coverage (e.g. elimination of contractual liability or reduction
of discovery period) that may affect City’s protection without City’s prior written consent.
7. Proof of compliance with these insurance requirements, consisting of
certificates of insurance evidencing all of the coverages required and an additional
insured endorsement to Contractor’s general liability policy, shall be delivered to City at
or prior to the execution of this Agreement. In the event such proof of any insurance is
not delivered as required, or in the event such insurance is canceled at any time and no
replacement coverage is provided, City has the right, but not the duty, to obtain any
insurance it deems necessary to protect its interests under this or any other agreement
and to pay the premium. Any premium so paid by City shall be charged to and promptly
paid by Contractor or deducted from sums due Contractor, at City option.
8. Certificate(s) are to reflect that the insurer will provide 30 days notice to
City of any cancellation of coverage. Contractor agrees to require its insurer to modify
such certificates to delete any exculpatory wording stating that failure of the insurer to
mail written notice of cancellation imposes no obligation, or that any party will
“endeavor” (as opposed to being required) to comply with the requirements of the
certificate.
9. It is acknowledged by the parties of this agreement that all insurance
coverage required to be provided by Contractor or any subContractor, is intended to
apply first and on a primary, noncontributing basis in relation to any other insurance or
self insurance available to City.
10. Contractor agrees to ensure that subContractors, and any other party
involved with the project who is brought onto or involved in the project by Contractor,
provide the same minimum insurance coverage required of Contractor. Contractor
agrees to monitor and review all such coverage and assumes all responsibility for
ensuring that such coverage is provided in conformity with the requirements of this
section. Contractor agrees that upon request, all agreements with subContractors and
others engaged in the project will be submitted to City for review.
11. Contractor agrees not to self-insure or to use any self-insured retentions
or deductibles on any portion of the insurance required herein and further agrees that it
will not allow any Contractor, subContractor, Architect, Engineer or other entity or
person in any way involved in the performance of work on the project contemplated by
this agreement to self-insure its obligations to City. If Contractor’s existing coverage
includes a deductible or self-insured retention, the deductible or self-insured retention
must be declared to the City. At the time the City shall review options with the
Contractor, which may include reduction or elimination of the deductible or self-insured
retention, substitution of other coverage, or other solutions.
Item 9.f. - Page 21
Page 18
12. The City reserves the right at any time during the term of the contract to
change the amounts and types of insurance required by giving the Contractor ninety
(90) days advance written notice of such change. If such change results in substantial
additional cost to the Contractor, the City will negotiate additional compensation
proportional to the increase benefit to City.
13. For purposes of applying insurance coverage only, this Agreement will be
deemed to have been executed immediately upon any party hereto taking any steps
that can be deemed to be in furtherance of or towards performance of this Agreement.
14. Contractor acknowledges and agrees that any actual or alleged failure on
the part of City to inform Contractor of non-compliance with any insurance requirements
in no way imposes any additional obligations on City nor does it waive any rights
hereunder in this or any other regard.
15. Contractor will renew the required coverage annually as long as City, or its
employees or agents face an exposure from operations of any type pursuant to this
agreement. This obligation applies whether or not the agreement is canceled or
terminated for any reason. Termination of this obligation is not effective until City
executes a written statement to that effect.
16. Contractor shall provide proof that policies of insurance required herein
expiring during the term of this Agreement have been renewed or replaced with other
policies providing at least the same coverage. Proof that such coverage has been
ordered shall be submitted prior to expiration. A coverage binder or letter from
Contractor’s insurance agent to this effect is acceptable. A certificate of insurance
and/or additional insured endorsement as required in these specifications applicable to
the renewing or new coverage must be provided to City within five days of the expiration
of the coverages.
17. The provisions of any workers’ compensation or similar act will not limit
the obligations of Contractor under this agreement. Contractor expressly agrees not to
use any statutory immunity defenses under such laws with respect to City, its
employees, officials and agents.
18. Requirements of specific coverage features or limits contained in this
section are not intended as limitations on coverage, limits or other requirements nor as
a waiver of any coverage normally provided by any given policy. Specific reference to a
given coverage feature is for purposes of clarification only as it pertains to a given issue,
and is not intended by any party or insured to be limiting or all-inclusive.
19. These insurance requirements are intended to be separate and distinct
from any other provision in this agreement and are intended by the parties here to be
interpreted as such.
Item 9.f. - Page 22
Page 19
20. The requirements in this Section supersede all other sections and
provisions of this Agreement to the extent that any other section or provision conflicts
with or impairs the provisions of this Section.
21. Contractor agrees to be responsible for ensuring that no contract used by
any party involved in any way with the project reserves the right to charge City or
Contractor for the cost of additional insurance coverage required by this agreement.
Any such provisions are to be deleted with reference to City. It is not the intent of City to
reimburse any third party for the cost of complying with these requirements. There shall
be no recourse against City for payment of premiums or other amounts with respect
thereto.
22. Contractor agrees to provide immediate notice to City of any claim or loss
against Contractor arising out of the work performed under this agreement. City
assumes no obligation or liability by such notice, but has the right (but not the duty) to
monitor the handling of any such claim or claims if they are likely to involve City.
Item 9.f. - Page 23
Public Works Department
Request for Proposal (RFP)
SSTTRREEEETT SSWWEEEEPPIINNGG SSEERRVVIICCEESS
Due:
Thursday, November 19, 2015
No later than 2:00 P.M.
Deliver to:
City of Arroyo Grande
300 East Branch Street
Arroyo Grande, CA 93420
Attention: Kelly Wetmore
City Clerk
OCTOBER 2015
EXHIBIT D
Item 9.f. - Page 24
CITY OF ARROYO GRANDE
SSTT RREEEETT SSWWEEEEPPIINNGG SSEERRVVIICCEESS
RREQUEST FOR PROPOSALS
I. PROPOSAL INTENT
To provide street seeping services to t he City of Arroyo Grande on a regularly
scheduled basis, by removing litter, leaves, dirt, and debris from streets, alleys,
and parking lots. This program shall leave the streets with a presentable
appearance and help reduce the accumulation of dust and debris created by
traffic, storm runoff and other causes.
It shall be the contractor’s responsibility to furnish at his own expense all tools,
equipment, labor, material, and services necessary for the satisfactory
performance of the work set forth in these specifications.
II. BACKGROUND
The City of Arroyo Grande has historically contracted out street sweeping
services.
III. SCOPE OF SERVICES
A. The contractor agrees to comply with all applicable provisions of Federal,
State and/or local laws governing the duties and obligation of businesses
and employers.
B. The standards of performance which the contractor is obligated to perform
hereunder are standards considered by the City to be good street
sweeping practices. (Reference: Street Cleaning Practice, by American
Public Works Association, most recent edition)
C. Street sweepers will operate at suggested manufacturers sweeping
speeds in accordance with local conditions and desired results. At no time
may the street sweeper exceed 6 miles per hour.
D. The operator shall so conduct its operations as to cause the least possible
obstruction and inconvenience to public traffic.
E. Sweeping will be done during daylight hours in all residential areas.
Downtown and other commercial areas will be swept in early morning
hours.
F. The intersections (cross gutter areas) along with all scheduled streets are
to be swept. All debris (including debris following inclement weather)
along regularly scheduled routes, no matter what quantity, is to be
removed.
Item 9.f. - Page 25
IV. SUBMISSION OF BIDS AND PROPOSALS
Each bid and proposal must be submitted on bid and proposal forms furnished by
the City of Arroyo Grande and shall be completed in accordance with City
specifications and other contract documents on file with the Director of Public
Works, 1375 Ash Street, Arroyo Grande, California.
All bidders will be required to submit information as to their industrial safety
record on the form provided in the Bid Proposal. A review of this safety record
will be made prior to a determination of the lowest bidder, and an adverse finding
as to the bidder’s safety record or any bid submitted which does not contain the
Contractor’s Industrial Safety Record, filled out and signed by the Contractor,
may be sufficient cause for rejection of the bid.
Likewise, all bidders will be required to submit a certification of experience for a
minimum of 2 years with regard to performance of previous contracts or
subcontracts along with corresponding references. The City reserves the right to
contact references and to take experience into consideration when evaluating a
bidder’s ability to satisfactorily perform this contract.
Prevailing wages shall be paid in accordance with the provisions of Section 1770
to 1780 of the Labor Code of the State of California. All wage rates will be
subject to any recent negotiations. Health and welfare, pension, overtime and
vacation pay shall be in accordance with existing agreements with State Law and
existing agreements with the various trades.
No bid will be accepted from a contractor who has not been licensed in
accordance with State Law.
The City of Arroyo Grande reserves the right to reject any or all bids.
Proposal Requirements
A. General Information: The City Clerk of the City of Arroyo Grande,
California will receive sealed bids at her office at 300 East Branch Street,
City Hall, in said City, until 2:00 P.M. on Thursday, September 10, 2015.
Said sealed proposals will be opened in the Arroyo Grande Council
Chambers, 215 East Branch Street, Arroyo Grande, CA 93420.
B. Examination of Specifications, Special Provisions and Site of Work : The
bidder is required to examine carefully the site of work and the proposal,
plans, specifications and contract forms for the work contemplated . It will
be assumed that the character, quality and quantities of work to be
performed, and materials to be furnished, and as to the requirements of
the proposal, plans, specifications and the contract. The submission of a
proposal shall be considered conclusive evidence that the bidder has
made such examination.
Item 9.f. - Page 26
C. Proposal Forms: All proposals must be submitted upon blank forms to be
obtained from the Director of Public Works at his office, 1375 Ash Street,
Arroyo Grande, or contained in the bid package. All proposals must give
prices proposed, both in writing and figures, and must be signed by the
bidder with his address. If the proposal is made by an individual, his name
and post office address and name and address of each member of the
firm or partnership must be shown. If made by a corporation, the proposal
must show the name of the state under the laws of which the corporation
was chartered and the names, cities and business addresses of the
president, secretary and the treasurer.
D. Rejection of Proposals: Proposals may be rejected if they show any
alterations of form, additions not called for, conditional or alternative bids,
incomplete bids, erasures, or irregularities of any kind. The right is
reserved to reject any and all proposals and to waive any informality in
bids received.
E. Award of Contract: The award of the contract, if awarded, will be to the
lowest bidder whose proposal complies with all the requirements
prescribed. Such award will be made within thirty (30) days after the
opening of the proposals. Proposers must be willing to accept the City’s
standard Contractor Agreement without modification. (sample attached)
F. Execution of Contract: The contract shall be signed by the successful
bidder and returned, together with insurance policies within ten (10) days,
not including Sundays and legal holidays, after the bidder has received
notice that the contract has been awarded. No proposal shall be
considered binding upon the City until the execution of the contract.
Failure to execute a contract within ten (10) days shall be just cause for
the annulment of the award.
G. Insurance: The successful bidder shall be required to submit insurance
certificates and endorsements per Section XII of the Special Provisions.
Liability insurance shall name the City of Arroyo Grande as additional
insured and shall state that the policy will not be cancelled or materially
changed prior to giving thirty (30) days written notice to the Director of
Public Works for the City of Arroyo Grande, California.
Item 9.f. - Page 27
CONTRACT PROPOSAL
STREET SWEEPING FOR THE CITY OF ARROYO GRANDE
BID CALCULATION FORM
The undersigned, as bidder, declares that he or she has carefully examined the location
of the proposed work, that he has examined the plans and specifications and has read
the accompanying instructions to bidders, and hereby proposes and agrees, if this
proposal is accepted, to furnish all materials and do all work required to complete the
said work in accordance with said plans, if any, and specifications in the time and
manner therein prescribed, for the unit price or lump sum price set forth in the following
schedule:
Street Sweeping - 312 Curb Miles
1. Two Year Contract
A. Unit Price Per Curb Mile
B. Total Per Month
C. Total Bid for Two Years
2. First Year Optional Contract Extension
A. Unit Price Per Curb Mile
B. Total Per Month
C. Total Bid for 1-Year Extension
3. Second Year Optional Contract Extension
A. Unit Price Per Curb Mile
B. Total Per Month
C. Total Bid for 1-Year Extension
Twice Monthly Sweeping of Seven Parking Lots (Lump Sum)
1. Two Year Contract
A. Total Per Month
B. Total Bid for Two Years
2. First Year Optional Contract Extension
A. Total Per Month
B. Total Bid for One Extension
3. Second Year Optional Contract Extension
A. Total Per Month
B. Total Bid for One Extension
Weekly Sweeping of the City Corporation Yard Parking Lot (Lump Sum)
1. Two Year Contract
A. Total Per Month
B. Total Bid for Two Years
2. First Year Optional Contract Extension
A. Total Per Month
B. Total Bid for One Extension
3. Second Year Optional Contract Extension
A. Total Per Month
B. Total Bid for One Extension
Item 9.f. - Page 28
CONTRACT PROPOSAL
STREET SWEEPING FOR THE CITY OF ARROYO GRANDE
BID CALCULATION FORM (Page 2)
Special Sweeping Service (Lump Sum)
1. Two Year Contract
A. Lump Sum Per Hour
2. (2) One Year Contract Extension
A. Lump Sum Per Hour
3. Second Year Contract Extension
A. Lump Sum Per Hour
Special Sweeping Service (Minimum No. of Hours)
1. Two Year Contract
A. Minimum No. of Hours for
Special Sweeping
2. One Year Contract Extension
A. Minimum No. of Hours for
Special Sweeping
3. One Year Contract Extension
A. Minimum No. of Hours for
Special Sweeping
TOTAL BID SHALL BE CALCULATED BY THE TOTAL PROPOSED COST FOR ALL
OF THE FOLLOWING ITEMS:
312 x Curb Mile Unit Price x 24 Months (Original Contract)
312 x Curb Mile Unit Price x 12 Months (1st year Contract Extension)
312 x Curb Mile Unit Price x 12 Months (2 nd year Contract Extension)
Twice Monthly Sweeping of Seven Parking Lots x 24 Months (Original Contract)
Twice Monthly Sweeping of Seven Parking Lots x 24 Months (1st year Extension)
Twice Monthly Sweeping of Seven Parking Lots x 24 Months (2 nd year Extension)
Weekly Sweeping of Corp Yard Parking Lot x 24 Months (Original Contract)
Weekly Sweeping of Corp Yard Parking Lot x 24 Months (1st year Extension)
Weekly Sweeping of Corp Yard Parking Lot x 24 Months (2nd year Extension)
The undersigned understands and agrees that:
A. All bids are to be calculated on the basis of the given estimated quantities of
work, as indicated in this proposal, times the unit price, times twelve (12) months
and/or thirty-six (36) months as submitted by the bidder. In case of a
discrepancy between words and figures, the words shall prevail. In case of an
error in the extension of a unit price, the corrected extension shall be calculated
and the bids will be computed as indicated above and compared on the basis of
the corrected totals.
B. The estimated quantities of work indicated in the proposal are approximate only,
being used solely as a basis for comparison of bids.
C. No verbal agreement or conversation with any officer, agent or employee of the
City, before, during or after the execution of the agreement shall affect or modify
any of the terms of obligations of this proposal.
Item 9.f. - Page 29
CONTRACT PROPOSAL
STREET SWEEPING FOR THE CITY OF ARROYO GRANDE
BID CALCULATION FORM (Page 3)
D. The City of Arroyo Grande will not be responsible for any errors or omissions on
the part of the undersigned in making up his bid, nor will bidders be released on
account of errors.
E. In case the undersigned defaults in executing the required contract within ten
(10) days (not including Sundays and legal holidays), after receiving notice that
the contract is ready for signature, the contract shall be deemed null and void.
THE UNDERSIGNED HEREBY DECLARES OR CERTIFIES UNDER PENALTY OF
PERJURY THAT:
A. He of she has not, in any way, entered into any agreement or arrangement with
any other bidder which is collusive or which might tend to, or does, lessen or
destroy free competition in the letting of the contract sought for by these bids.
B. No attempt has been made to induce any other bidder to submit a collusive bid,
or to refrain from bidding.
C. No bid has been accepted from any subcontractor which is known by the
undersigned to be collusive.
Licensed in accordance with an act providing for the registration of contractors,
License No. _____________________________________
Signature of Bidder: __________________________________________
__________________________________________
__________________________________________
Business Address: __________________________________________
__________________________________________
__________________________________________
Item 9.f. - Page 30
SPECIAL PROVISIONS
SECTION I
Purpose of the Street Sweeping Contract:
To provide street seeping services to the City of Arroyo Grande on a regularly
scheduled basis, by removing litter, leaves, dirt, and debris from streets, alleys, and
parking lots. This program shall leave the streets with a presentable appearance and
free from dust created by traffic.
It shall be the contractor’s responsibility to furnish at their own expense all tools,
equipment, labor, material and services necessary for the satisfactory performance of
the work set forth in these specifications.
SECTION II
Contract Period:
Any contract entered into shall be for a period of 24 months commencing on the
_________________________, and ending on the ___________________. The
successful bidder will be eligible for two (2) one year time extensions on the original
contract, unless sooner terminated. The City of Arroyo Grande reserves the right to
terminate or suspend this contract at any time as stipulated in Section XIV.
SECTION III
Standards of Service:
A. The contractor agrees to comply with all applicable provisions of federal, state
and/or local laws governing the duties and obligation of businesses and
employers.
B. The standards of performance which the contractor is obligated to perform
hereunder are standards considered by the City to be good street sweeping
practices. Reference: Street Cleaning Practice, by American Public Works
Association (most recent edition).
C. Street sweepers will operate at suggested manufacturers sweeping speeds in
accordance with local conditions and desired results. At no time may the street
sweeper’s speed exceed 6 miles per hour.
D. The contractor shall so conduct their operations as to cause the least possible
obstruction and inconvenience to public traffic.
E. Sweeping will be done during daylight hours in all residential areas. Downtown
and other commercial areas will be swept in early morning hours.
F. The intersections (cross gutter area) along all scheduled streets are to be swept.
All debris (including debris following inclement weather) along regularly
scheduled routes, no matter what quantity, is to be removed.
Item 9.f. - Page 31
SECTION IV
Work Performance:
A. The City of Arroyo Grande will monitor the work performance of the contractor by
randomly choosing ten (10) streets of a regular ly scheduled route to spot check
upon completion of that route. It is understood that if three (3) of the streets do
not meet acceptable City standards, the contractor will be required to sweep the
entire route again within 48 hours at no cost to the City.
B. If a spot check determines a single street has not met the standards the operator
shall re-sweep within 24 hours at no cost to the City.
C. All potable water used for dust control will be provided, at no cost to the
contractor through fire hydrants. The City will provide a Fire Hydrant Water
Meter that is to be used every time the street sweeping vehicle fills up.
D. The contractor shall provide to the City, immediately following award of contract,
the manufacturers gallons per minute (GPM) rating, for dust control, on each
street sweeping unit. The contractor shall record the daily quantity of water used
by any or all street sweeping equipment used to clean the regularly scheduled
route. The daily totals will then be compared against the monthly metered
potable water total to assist in verifying dust control compliance. If the daily
recorded water usage does not meet or exceed the monthly metered potable
water total, the City considers this a loss of value and reserves the right to
reduce the curb mile rate by 50% for that month.
E. City staff which observes the sweeping of regularly scheduled routes without the
use of water for dust control will result in a 50% reduction of the curb mile rate for
that day.
F. Regularly scheduled routes that are not completely swept on the assigned day
for any reason except for provisions in Sections VII & VIII, will require notification
of City residents. The contractor will immediately place and pay for a “Notice of
Street Sweeping Rescheduling” in the Five Cities Times Press Recorder. A 1/16”
size advertisement stating the reason for rescheduling and the contractors name
and phone number shall be included in the notification. The City reserves the
right to add or modify the content of the “Notice of Street Sweeping
Rescheduling”. A final draft of the notification must be approved by the Director
of Public Works or his designee prior to placement.
G. Failure to sweep one or more streets, on a regularly scheduled route, may result
in the City contracting for the cleanup of these streets. All contract and
administrative costs incurred as a result of this failure to perform will be deducted
from the regular monthly street sweeping invoice. At no time will “make-up”
sweeps be allowed to occur on a regularly scheduled solid waste collection day.
H. The determination of acceptable City standards will be made by the Public Works
Director and/or his designee.
Item 9.f. - Page 32
SECTION V
Equipment:
A. All equipment used for the performance of this contract shall be standard heavy-
duty mechanical broom sweeping or air/vacuum equipment necessary to properly
clean streets and alleys of litter, dirt, rocks, leaves, and other debris. Equipment
shall be properly maintained both as to condition and appearance so as to insure
a high level of street sweeping services.
B. Sweeping equipment as well as disposal trucks shall be equipped with adequate
warning devices and lights for safe operation and shall meet all vehicle operation
requirements of the State of California Department of Motor Vehicles and the
California Highway Patrol.
C. Machines must be maintained both mechanically and visually throughout the
term of this agreement with capability to insure scheduled routine maintenance
and proper adjustment for sweepers.
D. Machines must be equipped with an adequate water spray system for dust
control.
E. All units shall be clearly and prominently marked with the contractor’s name and
unit number.
F. Contractor must keep a sufficient supply of spare brooms and parts to insure
continuous operation. Worn brushes and brooms shall be replaced and adjusted
to insure maximum efficiency.
G. All equipment must be properly registered and insured in accordance with state
and local laws. Contractor must show proof of ownership or a signed lease for
sufficient machinery to adequately perform services as specified in this
agreement.
H. All units shall have the capability of being contacted by their main office with
radio or paging equipment.
I. Contractor shall have the ability to provide two (2) sweepers to the City of Arroyo
Grande within four (4) hours notice.
J. Contractor shall have the ability to provide a mechanical broom type sweeper
and an air/vacuum type sweeper with four (4) hours notice.
Item 9.f. - Page 33
SECTION VI
Work to be Performed:
During the term of any agreement entered into, contractor shall sweep all designated
public streets and curbs and gutters, alleys, street medians, parking lots, center lanes
and intersections within the incorporated City limits of Arroyo Grande with the assigned
frequency as listed below.
The contractor will adhere to the “Street Sweeping Schedule” provided to him by the
City of Arroyo Grande. The City reserves the right to modify the “Street Sweeping
Schedule” from time to time during the period of the contract. Additions or deletions to
this schedule shall be made in accordance with unit prices as shown on the contract
proposal, or at the City’s sole discretion, as otherwise mutually agreed upon by th e
contractor and the City.
SECTION VII
Holidays:
The City of Arroyo Grande will not require sweeping service on the following seven (7)
holidays: New Year’s Day, Memorial Day, Independence Day, Labor Day, Veteran’s
Day, Thanksgiving Day and Christmas Day. In the event that a scheduled sweeping
shift is missed due to the aforementioned holidays, the contractor shall arrange for
sweeping on another day within a five day working day period as described in Section
III.
SECTION VIII
Inclement Weather:
In the event that a scheduled sweeping shift is not possible due to weather conditions,
equipment failure, or other unforeseen occurrences, contractor shall notify the City of
Arroyo Grande at the earliest possible time and arrange for sweeping on another day
within a five working day period. It is understood that the contractor will make up the
missed sweeping shift on the first available day within the five working day limitation, or
forfeit any and all compensation for that particular shift.
SECTION IX
Additional Work:
A. In the event the City of Arroyo Grande desires to extend the street sweeping
program to include newly constructed streets or alleys, or streets or alleys
procured through annexations, or existing streets not listed or referenced in
Section VI, “Work to be Performed” after the effective date of this agreement,
then any additional sweeping which is required of the contractor shall be paid for
at the applicable price per curb mile as specified in the contractor’s proposal.
B. The contractor shall provide additional miscellaneous street sweeping services
for work not otherwise specified in these specifications, at the current hourly rate
as specified in the bid proposal when requested to do so by the City of Arroyo
Grande.
Item 9.f. - Page 34
C. Contractor from time to time may be requested to provide street sweeping
services immediately following parades, community celebrations, and other
activities involving City streets, alleys or parking lots. Compensation for this work
will be paid at the hourly rate as specified in the contractor’s proposal.
D. In the event the City of Arroyo Grande desires to increase the frequency of
sweeping on specific streets for short durations (1 to 2 months), the contractor
shall be paid at the applicable price per curb mile as spe cified in the contractor’s
proposal.
E. All sweeping as identified in this section, paragraphs B, C, and D, shall be
performed so as not to interfere with the proper completion of the regular street
sweeping schedule.
SECTION X
Disposal of Sweeping Debris:
The contractor shall dispose of all refuse and debris collected by his sweeping operation
by hauling to a properly established and permitted area for disposal of sweeping debris.
The Contractor will provide the City with the location of debris disposa l and confirmation
that the disposal location is properly permitted. At no time is the Contractor allowed to
dispose of sweeping debris on or at City facilities.
SECTION XI
Compensation:
A. For all services which the contractor is obligated to perform under the terms of
this proposal, the City of Arroyo Grande shall pay to the contractor an amount
based on cost per curb mile of street cleaned in monthly installments payable
within 30 days of receiving the invoice for previously performed monthly service.
B. Failure to sweep shall be deducted from payment, per curb mile, unless made up
as stipulated in Sections VII and VIII.
SECTION XII
Insurance Requirements:
The contractor shall procure and maintain for the duration of the contract, insurance
against claims for injuries to persons or damages to property which may arise from or in
connection with the performance of the work hereunder, by the contractor, his agents,
representatives, employees or subcontractors. The cost of such insurance shall be
included in the contractor’s bid.
A. Minimum Scope of Insurance: Coverage shall be at least as broad as:
1. Insurance Services Office form Number GL-0002 (ed. 1/73), covering
comprehensive general liability and insurance services; office form
number GL-0404, covering broad form comprehensive general liability, or
Item 9.f. - Page 35
Insurance Services Office Commercial General Liability coverage
(“Occurance”, Form CG-0001).
2. Insurance Services Office Form Number CA-0001 (Ed. 1/78), covering
automobile liability, Code 1, “Any Auto”, and endorsement CA-0025.
3. Worker’s Compensation Insurance, as required by the Labor Code of the
State of California, and Employer’s Liability Insurance.
B. Minimum Limits of Insurance: The contractor shall maintain limits no less than:
1. Comprehensive general liability: One million dollars ($1,000,000.00)
combined single-limit occurrence for bodily injury, personal injury and
property damage.
2. Automobile Liability: One million dollars ($1,000,000.00) combined single-
limit per accident for bodily injury and property damage.
3. Worker’s Compensation and Employer’s Liability: Worker’s compensation
limits as required by the Labor Code of the State of California, and
Employer’s Liability limits of one million dollars ($1,000,000.00) per
accident.
C. Deductibles and Self-Insured Retentions: Any deductibles of self-insured
retentions must be declared to and be approved by the City. At the option of the
City, either the insurer shall reduce or eliminate such deductibles or self-insured
retentions as it affects the City, its officials, agents and employees, or the
contractor shall procure a bond guaranteeing payment of losses and related
investigations, claim administration and defense expenses.
D. Other Insurance Provisions: The policies are to contain the following provisions:
1. General Liability and Automobile Liability Coverages:
a. The City, its officials, agents, employees and volunteers are to be
covered as primary insured as respects liability arising out of
activities performed by or on behalf of the contractor, or products
and completed operations of the contractor, or premises owned,
leased or used by the contractor, or automobiles owned, leased,
hired or borrowed by the contractor. The coverage shall contain no
special limitations on the scope of protection afforded to the City, its
officials, agents, employees or volunteers.
b. The contractor’s insurance coverage shall be primary insurance as
respects the City, its officials, agents, employees and volunteers.
Any insurance or self-insurance maintained by the City, its officials,
agents, employees or volunteers shall be in excess of the
contractor’s insurance, and shall not contribute with it.
Item 9.f. - Page 36
c. Any failure to comply with reporting provisions of the policies shall
not affect coverage provided to the City, its officials, agents,
employees or volunteers.
d. Coverage shall state that the contractor’s insurance shall apply
separately to each insured against whom claim is made or suit is
brought, except with respect to the limits o f the insurer’s liability.
2. Worker’s Compensation and Employers’ Liability Coverage:
a. The insurer shall agree to waive all rights of subrogation against the
City, its officials, agents, employees and volunteers for losses
arising from work performed by the contractor for the City.
3. All Coverages:
a. Each insurance policy required by this clause shall be endorsed to
state that coverage shall not be suspended, voided, canceled,
reduced in coverage or in limits, except after thirty (30) days prior to
written notice by certified mail, return receipt requested, has been
given to the City.
E. Acceptability of Insurers: Insurance is to be placed with insurers with a best
rating of no less than A:XIII.
F. Verification of Coverage: Contractor shall furnish the City with certificates of
insurance and with original endorsements affecting coverage required by this
clause (actual policy). The certificates and endorsements for each insurance
policy are to be signed by a person authorized by that insurer to bind coverage
on its behalf. The certificates and endorsements are to be received and
approved by the City before work commences. If so required by the City, the
contractor shall furnish to the City a duplicate original policy.
G. Subcontractors: The contractor shall include all subcontractors as insurers under
his policies, or shall furnish separate certificates and endorsements for each
subcontractor. All coverage’s for subcontractors shall be subject to all of the
requirements stated herein.
SECTION XIII
Assignment of Contract:
Contractor shall under no circumstances assign this contract or any part thereof to
another party without prior written consent from the City of Arroyo Grande.
Item 9.f. - Page 37
SECTION XIV
Termination of Contract:
Upon the determination of the City of Arroyo Grande that the quality of workmanship
being performed by the contractor does not meet the standards set by the City of Arroyo
Grande as outlined in these specifications, and/or for non-compliance of other
provisions of any contract entered into, the City of Arroyo Grande may terminate this
agreement upon thirty (30) days written notice to contractor.
SECTION XV
Responsibility for Damage:
The City of Arroyo Grande and all of their employees and agents shall not be
answerable or accountable in any manner for any loss or damage that may happen to
the work or any part thereof; or for any material or equipment used in performing the
work; for any injury or damage to any person or persons, either workmen or the public;
for damage to adjoining property from any cause whatsoever during the progress of
work.
SECTION XVI
Complaints:
All complaints shall first be directed to the Public Works Director or his Designee, then
to the contractor. It shall be the contractor’s obligation to resolve all complaints within
24 hours.
SECTION XVII
Independent Contractor Status:
It is expressly understood that the contractor named in any agreement entered into is
acting as an independent contractor, not as an agent or employee of the City of Arroyo
Grande.
Item 9.f. - Page 38
TECHNICAL PROVISIONS
EQUIPMENT TO BE USED
Item Model/Capacity Year of Manufacture
REFERENCES / EXPERIENCE
Name of
Organization /
Business
Address Scope of Services Term of Contract
Item 9.f. - Page 39
STREET SWEEPING SCHEDULE
Street sweeping is one of the essential services provided by the City. It benefits the community
by picking up leaves debris, and storm drain pollutants. However, it is very difficult to provide
good street sweeping service when there are items such as parked cars, basketball hoops, and
trash containers along the curb. Sweeping around these items requires more time, can be a
dangerous maneuver, and forces the sweeper to go around these obstacles leaving some areas
along the curb unswept. Moving these items off the street will allow the sweeper to do a better
job for you and your neighbors.
The street sweeper comes through the residential neighborhoods on Tuesdays and
Wednesdays as shown on the table below between the hours of 7:00 am and 5:00 pm. To
minimize the impact of parked cars, please move parked cars off the street on the morning or
the night before sweeping occurs. Please call the Public Works Department Corporation Yard
at (805) 473-5460 for more information on your street sweeping day. Thank you for your
cooperation in keeping Arroyo Grande clean.
PRIMARY STREET SWEEPING SCHEDULE
STREETS DAY
Downtown Village Monday & Friday
East Branch Street
West Branch Street
(west of regional
center)
Bridge Street
East Grand Avenue
El Camino Real
South Elm Street
Fair Oaks Avenue
Halcyon Road
Traffic Way
Valley Road
Every Monday
Alder Street
Ash Street
Brisco Road
Corporation Yard
Farroll Avenue
Huasna Road
James Way
Oak Park Boulevard
Tally Ho Road
The Pike
Every Wednesday
Alpine Street
Aspen Street
Bakeman Lane
Beech Street
Bell Street
Bennett Street
Beta Court
Blackberry Avenue
Blueberry Avenue
Boysenberry Street
Brighton Avenue
Cedar Street
Cerro Vista Circle
Cerro Vista Lane
Chelsea Court
Chilton Street
Cornwall Avenue
Corona Del Terra
Courtland Street
Cranberry Street
Creekside Drive
Dixson Street
Dodson Way
North Elm Street
Eman Court
Faeh Avenue
Fair View Drive
Farroll Avenue (east
of Halcyon Road)
Forest Glen Drive
East Grand Avenue
(islands)
Golden West Place
Hillcrest Drive
Huckleberry Avenue
Juniper Street
Ledo Place
Linda Drive
Loganberry Avenue
Maple Street
Montego Street
Newman Drive
Newport Avenue
Lower Newport Ave
Noel Street
Oak Street
Olive Street
Park Way
Pecan Street
Pine Street
Poplar Street
Priscilla Lane
Raspberry Avenue
Rena Street
Rice Court
Robles Road
Ruth Ann Way
Sage Street
Sierra Drive
Spruce Street
Strawberry Avenue
Sunset Drive
Taylor Place
Todd Lane
Virginia Drive
Walnut Street
Willow Lane
Wilson Court
Wood Place
Woodland Court
Woodland Drive
First Wednesday
of the month
First Wednesday
of the month
Item 9.f. - Page 40
PRIMARY STREET SWEEPING SCHEDULE
STREETS DAY
Acorn Drive
Andre Drive
Arabian Circle
Asilo
Aven. de Diamante
Calle Carman
Calle Cuervo
Camino Mercado
Cardinal Court
Castillo Court
Chaparral Lane
Clinton Court
Collado Corte
Cuerda Corte
Deer Trail Circle
Dos Cerros
Emerald Bay Drive
Equestrian Way
Grace Lane
Hidden Oak Road
Hodges Road
James Way
Jenny Place
La Canada
Los Ciervos
Matthew Way
Meadowlark Drive
Mercedes Lane
Mesquite Lane
Mustang Circle
Oak Leaf Circle
Old Ranch Road
Palos Secos
Paraiso Court
Puesta Del Sol
Quail Court
Quail Ridge Court
Rancho Parkway
Refugio Place
Robin Circle
Rodeo Drive
Rosemary Court
Rosemary Lane
Salida Del Sol
Scenic Circle
Sombrillo
Spanish Moss Lane
Stevenson Drive
Via Bandolero
Via Las Aguilas
Via Poca
Via Vaquero
Village Glen Drive
Vista Circle
Vista Drive
Second Tuesday
of the month
Arroyo Avenue
Bambi Court
Brittany Avenue
California Street
Cameron Court
Carmella Drive
Carol Place
Carrington Place
Castillo Del Mar
West Cherry Ave
Del Sol Street
Diamond Circle
Diana Place
Garfield Place
Gaynfair Terrace
Hampton Place
Lancaster Drive
La Vista Court
Leanna Drive
Magnolia Drive
Mesa Drive
Morning Rise Lane
Mulberry Lane
N & S Via Belmonte
N & S Via Firenze
S Oak Park Blvd
Opal Circle
Orchard Street
Pacific Pointe Way
Palm Court
Paul Place
Pilgrim Way
Rogers Court
Russ Court
Sandalwood Ave
South Via Avante
Starlight Lane
Sycamore Court
Sycamore Drive
Tierra Street
Tiger Tail Drive
Turquoise Drive
Verde Place
Via Berros
Victorian Court
Victoria Way
Third Tuesday
of the month
Item 9.f. - Page 41
PRIMARY STREET SWEEPING SCHEDULE
STREETS DAY
Allen Street
Branch Mill Road
Callie Court
Campana Place
Canyon Way
Clarence Avenue
Coach Road
Cobre Place
Colina Street
Corbett Canyon Rd
Corral Place
Cross Street
Crown Hill
Crown Terrace
Cuesta Place
E. Cherry Avenue
Farmhouse Place
Fieldview Place
Flora Road
Fortuna Court
Garden Street
Greenwood Drive
Grove Court
Gularte Road
Harrison Street
Hawkins Court
Hillside Court
Ide Street
Ikeda Way
La Cresta Drive
La Paz Circle
Ladera Place
Larchmont Drive
Launa Lane
Le Point Street
Le Point Terrace
Los Olivos Lane
Mariposa Circle
Mason Street
May Street
McKinley Street
Miller Circle
Miller Way
Myrtle Street
Nelson Street
Nevada Street
Noguera Place
Oro Drive
Outland Court
P. C. Railway
Paseo Street
Pearwood Avenue
Plata Road
Platino Lane
Plomo Court
Poole Street
Pradera Court
Ridgeview Way
Rosewood Lane
So. Traffic Way
Short Street
Stagecoach Road
Station Way
Stillwell Drive
Tanner Lane
Toyon Court
Trinity Avenue
Vard Loomis Court
Vard Loomis Lane
Vernon Street
Via La Barranca
Village Court
W. Branch Street
Wesley Street
White Court
Whiteley Street
Zogata Way
Fourth Tuesday
of the month
Ash St. Restrooms
Car Corral Pkng lot
City Hall
Elm St Recreation
Olohan Alley
Parking Lots
Soto Sports Complex
Strother Park
Woman’s Club
Twice a month:
Second & Fourth
Thursdays
Item 9.f. - Page 42
The streets listed below will be swept two weeks following their primary sweeping.
SECONDARY STREET SWEEPING SCHEDULE
STREETS DAY
Arroyo Avenue
Bambi Court
Carmella Drive
Diamond Circle
Leanna Drive
Opal Circle
Orchard Street
Pearl Drive
Pilgrim Way
Todd Lane
Turquoise Drive
Via Berros
West Cherry Aveue
Woodland Drive
First Tuesday
of the month
Allen Street
Coach Road
Corral Place
East Cherry Ave
Flora Road
Garden Street
Greenwood Drive
Launa Lane
Los Olivos Lane
Myrtle Street
Noguera Place
Oro Drive (from
Huasna Road to
Platino Lane)
P. C. Railway (from
Allen Street to E.
Cherry Avenue)
Pearwood Avenue
Platino Lane (from
Stagecoach to La
Cresta Drive)
Rosewood Lane
Stagecoach Road (500
feet from Platino, south)
Station Way
Tanner Lane
Traffic Way Extension
Via La Barranca
Park Boulevard
Tally Ho Road
The Pike
Second Tuesday of
the month
Aspen Street
Bennett Avenue
Brighton Avenue
Cerro Vista Circle
Courtland Street
Dodson Way (from S.
Halcyon to S. Alpine)
Maple Street
Palm Court
Pine Street
Priscilla Lane
Ruth Ann Way (from
Brighton to bottom of
street)
Taylor Place
Walnut Street (from
Maple Street to end of
street)
Third Tuesday
of the month
Ave. de Diamante
Hodges Road (from
Stevenson Drive to
end of street)
Old Ranch Road (250
feet from W. Branch
Street)
Robin Circle
Rodeo Drive (250 feet
on each side of Rodeo
Drive & Mercedes Lane
intersection)
Vista Circle
Vista Drive
Fourth Tuesday
of the month
Item 9.f. - Page 43
REQUESTFORPROPOSALLOGSHEET
CITY OF ARROYO GRANDE
RFP DEADLINE: Tuesday, November 24, 2015, 2:00 p.m.
Street Sweeping Services
SUBMITTED BY:
Venco Power Sweeping, Inc.
Oxnard, CA
CleanStreet
Gardena, CA
SP Maintenance Services, Inc.
Arroyo Grande, CA
c: Director of Public Works
See attached
See attached
See attached
ATTACHMENT 1
Item 9.f. - Page 44
STREET SWEEPING FOR THE CITY OF ARROYO GRANDE
BID TABULATIONS
COMPANY
VE NCO SP Maintenance
Street Sweeping -312 Curb Miles
Total Bid for Two Years $ 175,968.00 $ 175,968.00
Total Bid for 1-Year Extension $ 89,856.00 $ 89,856.00
Total Bid for 1-Year Extension $ 89,856.00 $ 91,728.00
Twice Monthly Sweeping-Seven Parking Lots
Total Bid for Two Years $ 19,200.00 $ 19,200.00
Total Bid for One Extension $ 10,200 00 $ 9,600.00
Total Bid for One Extension $ 10,200.00 $ 9,600.00
Weekly Sweeping-City Corporation Yard Parking Lot
Total Bid for Two Years $ 4,800.00 $ 7,680.00
Total Bid for One Extension $ 3,000.00 $ 3,840.00
Total Bid for One Extension $ 3,000.00 $ 3,840.00
$
$
$
$
$
$
$
$
$
TOTAL AMOUNT FOR LOW BID DETERMINATION $ 406,080.00 $ 411,312.00 $
11/24/2015
CleanStreet
310,752.00
155,376.00
157,248.00
19,200.00
9,600.00
9,600.00
9,864.00
5,028.00
5,124.00
681,792.00
Item 9.f. - Page 45
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Item 9.f. - Page 46