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Agenda Packet 2011-11-22 CITY OF City Council RpYO GRA Agenda 421,4lil tii a....? 1. Tony Ferrara, Mayor 11/2 Steven Adams, City Manager Caren Ray, Mayor Pro Ter CALIFORNIA yid Timothy J. Carmel, City Attorney Joe Costello, Council Member 4=- iir- i Kelly Wetmore, City Clerk Jim Guthrie,Council Member Tim Brown, Council Member AGENDA SUMMARY CITY COUNCIL MEETING TUESDAY, NOVEMBER 22, 2011 7:00 P.M. Arroyo Grande City Council Chambers 215 East Branch Street, Arroyo Grande 1. CALL TO ORDER: 7:00 P.M. 2. ROLL CALL 3. FLAG SALUTE: MAYOR FERRARA 4. INVOCATION: PASTOR ROBERT BANKER OPEN DOOR CHURCH 5. SPECIAL PRESENTATIONS: 5.a. Introduction and Oath of Office - Police Officer Tierza Foster 6. AGENDA REVIEW: 6a. Move that all ordinances presented for introduction or adoption be read in title only and all further readings be waived. - t AGENDA SUMMARY— NOVEMBER 22, 2011 PAGE 2 7. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions on matters not scheduled on this agenda. Comments should be limited to those matters that are within the jurisdiction of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. In response to your comments, the Mayor or presiding Council Member may: ♦ _Direct City staff to assist or coordinate with you. - ♦ A.Council Member may state a desire to meet with you. ♦ It may be the desire of the Council to place your issue or matter on a future Council agenda. Please adhere to the following procedures when addressing the Council: ♦ Comments should be limited to 3 minutes or less. ♦ Your comments should be directed to the Council as a whole and not directed to individual Council members. ♦ Slanderous, profane or personal remarks against any Council Member or member of the audience shall not be permitted. 8. CONSENT AGENDA: The following routine items listed below are scheduled for consideration as a group. The recommendations for each item are noted. Any member of the public who wishes to comment on any Consent Agenda item may do so at this time. Any Council Member may request that any item be withdrawn from the Consent.Agenda to permit discussion or change the recommended course of action. The City Council may approve the remainder of the Consent Agenda on one motion. 8.a. Consideration of Cash Disbursement Ratification (KRAETSCH) Recommended Action: Ratify the listing of cash disbursements for the period November 1, 2011 through November 15, 2011. 8.b. Consideration of Statement of Investment Deposits (KRAETSCH) Recommended Action: Receive and file the report listing the current investment deposits of the City, as of October 31, 2011, as required by Government Code Section 53646(b). 8.c. Consideration of Approval of Minutes (WETMORE) Recommended Action: Approve the minutes of the Regular City Council Meeting of November 8, 2011, as submitted. _ 8.d. Consideration of Appointments to the Economic Development Element Update Committee (ADAMS) Recommended Action: Approve the proposed members of the Economic Development Element Update Committee. AGENDA SUMMARY= NOVEMBER 22, 2011 PAGE 3 8. CONSENT AGENDA (cont'd): 8.e. Consideration of Approval of Lease Agreement for Public Parking Area (MCCLISH) Recommended Action: Approve and authorize the Mayor to execute a Lease Agreement between the City and Howard and_Aileen Mankins and Blair and Mark Mankins for the lease of certain parking areas on the north side of East Branch Street for public off-street parking. 8:f. Consideration of Adoption of Resolution Approving Amendment No. 2 to extend the Cooperative Agreement with Caltrans for Development of the Brisco Road-Halcyon Road/Route 101 Interchange Project through Project Approval and Environmental Determination (PA&ED) (MCCLISH) Recommended Action: 1) Adopt a Resolution approving Amendment No. 2 to extend the Cooperative Agreement #05-CA-0140 between the City of Arroyo Grande and the State of California Department of Transportation' for development of the Brisco Road-Halcyon Road/Route 101 Interchange project through Project Approval and Environmental Determination (PA&ED); and 2) Authorize the Mayor to execute the Amendment. 8.g. Consideration of Adoption of an Ordinance Amending Chapter 16.08 of the Arroyo Grande Municipal Code to Incorporate Public Art Guidelines by Reference (MCCLISH) Recommended Action: Adopt an Ordinance amending Chapter 16.08 of the Arroyo Grande Municipal Code to incorporate the Public Art Guidelines by reference. 8.h. Consideration of Adoption of an Ordinance Adding Chapter 9.32 to Title 9 of the Arroyo Grande Municipal- Code Regarding Mobile Vending and a Resolution Establishing a Permit Processing Fee (MCCLISH) Recommended Action: 1) Adopt an Ordinance adding Chapter 9.32 to Title 9 of the Arroyo Grande Municipal Code regarding mobile vending; and 2) Adopt a Resolution amending the Master Fee Schedule to establish a permit processing fee for mobile vendor permit and mobile vendor employee permit applications. 8 i. Consideration of a Resolution Adopting an Amendment to the Full Flex Cafeteria Plan Section 125 (KRAETSCH) - Recommended Action: Adopt a Resolution establishing an amendment to the Full Flex Cafeteria Plan Section 125 for the Management Group, the International Association of Fire Fighters, Local.4403, the Arroyo Grande Police Officers' Association and Service Employees International Union, Local 620. 9. PUBLIC HEARINGS: - None. 10. CONTINUED BUSINESS: None. AGENDA SUMMARY— NOVEMBER 22, 2011 PAGE 4 11. NEW BUSINESS: 11.a. Consideration of Annual Local Sales Tax Appropriations and Allocation Report and 5-Year Plan (ADAMS) Recommended Action: 1) Approve the proposed Annual Local Sales Tax Appropriations and Allocation Report; 2) Approve the proposed revised local sales tax appropriations for FY 2011-12; and 3) Approve the proposed updated Local Sales Tax 5-Year Plan. 12. CITY COUNCIL REPORTS: This item gives the Mayor and Council Members the opportunity to present reports to the other members regarding committees, commissions, boards, or special projects on which they may be participating. (a) MAYOR FERRARA: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority (SLOCOG/SLORTA) (2) South San Luis Obispo County Sanitation District (SSLOCSD) (3) Brisco/Halcyon/Hwy 101 Interchange Project Subcommittee (4) 5 Cities Diversity Coalition (5) Other (b) MAYOR PRO TEM RAY: (1) Economic Vitality Corporation (EVC) (2) California Joint Powers Insurance Authority (CJPIA) (3) Tourism Committee (4) South County Library Donor Recognition Committee (5) Other (c) COUNCIL MEMBER.COSTELLO: (1) Zone 3 Water Advisory Board (2) Air Pollution Control District (APCD) (3) Five Cities Fire Authority (FCFA) (4) Other (d) COUNCIL MEMBER GUTHRIE: (1) South County Area Transit (SCAT) (2) Community Action Partnership (CAPSLO) (3) Homeless Services Coordinating Co uncil (HSOC) (4) Other (e) COUNCIL MEMBER BROWN: (1) Integrated Waste Management Authority Board (IWMA) (2) County Water Resources Advisory Committee (WRAC) (3) Other AGENDA SUMMARY— NOVEMBER 22, 2011 PAGE 5 , 13. CITY COUNCIL MEMBER ITEMS: The following item(s) are placed on the agenda by a Council Member who would like to receive feedback, direct staff to prepare information, and/or request a formal . agenda report be prepared and the item placed on a future agenda. No formal action can be taken. None. - 14. CITY MANAGER ITEMS: The following item(s) are placed on the agenda by the City Manager in order to receive feedback and/or request direction from the Council. No formal action can be taken. None. 15. COUNCIL COMMUNICATIONS: Correspondence/Comments as presented by the City Council. 16. STAFF COMMUNICATIONS: Correspondence/Comments as presented by the City Manager. 17. COMMUNITY COMMENTS AND SUGGESTIONS: This public comment period is an invitation to members of the community to present issues, thoughts, or suggestions. Comments should be limited to those matters that are -within the jurisdiction, of the City Council. The Brown Act restricts the Council from taking formal action on matters not published on the agenda. 18. ADJOURNMENT ************************* All staff reports or other written documentation, including any supplemental material distributed to a majority of the City Council within 72 hours of a regular meeting, relating to each item of business on the agenda are available for public inspection during regular business hours in the City Clerk's office, 300 E. Branch Street, Arroyo Grande. If requested, the agenda shall be made available in appropriate alternative formats to persons with a disability, as required by the Americans with Disabilities Act. To make a request for disability-related modification or accommodation, contact the Legislative and Information Services Department at 805-473-5414 as soon as possible and at least 48 hours prior to the meeting date. ************************* This agenda was prepared and posted pursuant to Government Code Section 54954.2 Agenda reports can be accessed and downloaded from the City's website at www.arroyogrande.org ************************** City Council/Redevelopment Agency Meetings are cablecast live and videotaped for replay on Arroyo Grande's Government Access Channel 20. The rebroadcast schedule is published at www.slo-span.orq:, P�tRO YO ° c� INCORPORATED 7Z it JULY 10. 1917 * MEMORANDUM 441FORNNP TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICE L BY: TRICIA MEYERS, SENIOR ACCOUNT CLERK SUBJECT: CONSIDERATION OF CASH DISBURSEMENT RATIFICATION DATE: NOVEMBER 22, 2011 RECOMMENDATION: It is recommended the City Council ratify the attached listing of cash disbursements for the period Nov 1 through Nov 15, 2011. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is a $1,005,003.00 fiscal impact that includes the following items: • Accounts Payable Checks 151962-152123 $ 497,330.04 • Payroll Checks & Benefit Checks $ 507,672.96 No or minimal future staff time is projected. BACKGROUND: Cash disbursements are made weekly based on the submission of all required documents supporting the invoices submitted for payment. Prior to payment, Administrative Services staff reviews all disbursement documents to ensure that they meet the approval requirements adopted in the Municipal Code and the City's Purchasing Policies and Procedures Manual of February 2000. ANALYSIS OF ISSUES: The attached listing represents the cash disbursements required of normal and usual operations during the-period. The disbursements are accounted for in the FY 2011-12 budget. CITY COUNCIL CONSIDERATION OF CASH DISBURSEMENT RATIFICATION NOVEMBER 22, 2011 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Approve staffs recommendation; • Do not approve staff's recommendation; • Provide direction to staff. ADVANTAGES: • The Administrative Services Department monitors payment of invoices for accountability, accuracy and completeness using standards approved by the Council. • Invoices are paid in a timely manner to establish goodwill with merchants. • Discounts are taken where applicable. DISADVANTAGES: No disadvantages have been identified as long as City Council confirms all expenditures are appropriate. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 17, 2011. The Agenda and report were posted on the City's website on Friday, November 18, 2011. No public comments were received. Attachments: 1. Nov 1- Nov 15, 2011 —Accounts Payable Check Register 2. Nov 4, 2011 — Payroll Check & Benefit Checks Register ATTACHMENT 1 apCkHist Check History Listing Page: 1 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 151962 10/31/2011 000497 CITY OF PISMO BEACH 101411 10/14/2011 E 010.4209.5303 2,053.76 2,053.76 2,053.76 151963 11/01/2011 001840 DELL MARKETING LP XFJ3D12D9 10/06/2011 E 010.4140.5303 381.57 E 010.4140.5303 381.57 E 010.4140.5303 781.19 E 010.4140.5303 569.99 E 010.4140.5303 672.91 E 010.4140.5303 622.41 E 010.4140.5303 622.41 E 010.4140.5303 622.41 E 010.4201.5607 711.94 E 010.4201.5607 711.97 6,078.37 6,078.37 151964 11/03/2011 008721 TERRY PARIS INSPECTION AGO2 10/18/2011 E 350.5656.7501 7,117.50 7,117.50 7,117.50 151965 11/03/2011 008467 CROSNO CONSTRUCTION PW 2010-11 11/02/2011 E 350.5910.7001 148,637.99 148,637.99 148,637 99 151974 11/07/2011 007296 ABPA R1977-11 10/11/2011 E 640.4712.5501 70 00 70.00 70.00 Page: 1 apCkHist Check History Listing Page: 2 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 151975 11/07/2011 000008 ADAMSON INDUSTRIES, INC INV58988 10/03/2011 E 010.4201.5603 725 81 725.81 725.81 151976 11/07/2011 001259 AGP VIDEO, INC 4638 10/04/2011 E 211.4101.5330 1,880.00 1,880.00 1,880.00 151977 11/07/2011 006436 ALL STATE POLICE 0076606-IN 11/03/2011 E 010.4201.5255 616.00 E 010.4201.5255 47.74 663.74 663.74 151978 11/07/2011 006196 STEVEN ANNIBALI 102111 10/21/2011 E 010.4201.5501 300.80 300.80 300.80 151979 11/07/2011 000812 APA-AMERICAN PLANNING 079946-1187 09/22/2011 E 010.4130.5503 440.00 440.00 440.00 " 151980 11/07/2011 005507 AT&T 10/7-7480 10/07/2011 E 010.4201.5403 63.72 63.72 63.72 151981 11/07/2011 006607 AT&T 2759845 10/25/2011 E 010.4145.5403 850.67 850.67 Page: 2 apCkHist Check History Listing Page: 3 11/14/2011 1:45PM - CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 000002759847 10/25/2011 E 010.4201.5403 86.11 86.11 000002760610 10/25/2011 E 010.4145.5403 57.60 57.60 000002759841 10/25/2011 E 010.4145.5403 39.92 39.92 000002759842 10/25/2011 E 640.4710.5403 29 31 29 31 000002754953 10/22/2011 E 010.4217.5403 29.03 29.03 . 000002754282 10/22/2011 E 010.4201.5403 28.79 28.79 000002759844 10/25/2011 E 010.4145.5403 17.30 17.30 000002760648 10/25/2011 E 010.4145.5403 15.34 15.34 000002759843 10/25/2011 E 010.4145.5403 14.36 14.36 1,168.43 151982 11/07/2011 002180 AVAYA, INC 2731371194 10/01/2011 E 010.4145.5403 74.70 74.70 74.70 Page: 3 apCkHist Check History Listing Page:4 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 151983 11/07/2011 006188 BFGC ARCHITECTS 911001067 10/07/2011 E 350 5420.7501 4,435 00 4,435.00 4,435.00 151984 11/07/2011 000078 BLUEPRINT EXPRESS 14029 10/20/2011 E 350.5656.7301 2.60 2.60 2.60 151985 11/07/2011 001266 BRANCH STREET DELI 101911 10/19/2011 E 010.4201.5255 222.73 222.73 102511 10/25/2011 E 010.4001.5504 210.65 210.65 433.38 151986 11/07/2011 007304 BURKE,WILLIAMS 150326 10/13/2011 E 010.4003.5327 2,906.00 2,906.00 2,906.00 151987 11/07/2011 000134 CA ST DEPT OF JUSTICE 871003 10/05/2011 E 010.4201.5316 264.00 E 010.4201.5329 2,239.00 2,503.00 2,503.00 151988 11/07/2011 000129 CA ST EMPLOYMENT DEVEL L0787725440 10/26/2011 E 010.4425.5142 14.00 E 010.4425.5142 134.00 E 010.4425.5142 33.00 181.00 181.00 Page: 4 apCkHist Check History Listing Page: 5 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 151989 11/07/2011 004548 CARMEL& NACCASHA, LLP 14899 11/02/2011 E 010.4003.5304 13,932.91 13,932.91 14897 11/02/2011 E 010.4003.5327 478.50 478.50 14898 11/02/2011 E 284.4103.5303 278.00 278.00 14,689.41 151990 11/07/2011 000603 CARQUEST AUTO PARTS 7314-516040 10/17/2011 E 220.4303.5601 180.89 180.89 7314-514673 10/10/2011 E 010.4201.5601 12.89 ` 12.89 7314-511887 09/27/2011 E 010.4201.5601 12.54 12.54 206.32 151991 11/07/2011 005255 CBC INNOVIS, INC 1275060549 09/30/2011 E 010.4201.5315 40.00 40.00 40.00 151992 11/07/2011 006394 CDPH-OCP 102811 10/28/2011 E 640.4712.5501 105.00 105.00 105.00 151993 11/07/2011 001990 CHARTER 100711 10/07/2011 E 010.4201.5607 577.79 577.79 Page: 5 apCkHist Check History Listing Page: 6 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 577.79 151994 11/07/2011 008409 CITI CHEMICAL INC 43778 10/21/2011 E 220.4303.5601 260.35 E 220.4303.5603 260.35 520.70 520.70 151995 11/07/2011 004754 COLE CHRYSLER DODGE 203462 09/29/2011 E 010.4201.5601 69.85 69.85 69.85 151996 11/07/2011 000982 COPWARE INC 81209 10/03/2011 E 010.4201.5255 515.00 515.00 515.00 151997 11/07/2011 005577 COUNTY OF SAN LUIS 0075097 08/02/2011 E 010.4305.5303 47.50 47.50 47.50 151998 11/07/2011 001840 DELL MARKETING LP XFJ71D9JS 09/30/2011 E 010.4201.5607 2,169.75 E 010.4201.5607 137.24 2,306.99 XFJTX9T53/XFJTM4495 10/25/2011 E 010.4120.5201 125.99 E 010.4120.5201 129.90 E 010.4120.5201 8.00 E 010.4120.5201 19.83 283.72 2,590.71 Page: 6 apCkHist Check History Listing Page: 7 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 151999 11/07/2011 000208 J B DEWAR, INC 772951 09/30/2011 E 010.4201.5608 87.10 87.10 774222 10/17/2011 E 010.4201.5608 57.22 57.22 144.32 152000 11/07/2011 006848 DNB INDUSTRIAL SUPPLY 129668 10/26/2011 E 220.4303.5601 846.20 ' E 220.4303.5603 846.20 1,692.40 1,692.40 152001 11/07/2011 000225 EARTH SYSTEMS PACIFIC 238542 09/20/2011 E 350.5934.7401 206.25 206 25 206.25 152002 11/07/2011 000240 FARM SUPPLY CO 768865 09/26/2011 E 010.4201.5322 53.86 53.86 53.86 152003 11/07/2011 001525 FERGUSON ENTERPRISES 7595585 10/11/2011 E 640.4712.5610 129.30 129.30 129.30 152004 11/07/2011 008491 FRANK'S LOCK&KEY 32829 10/24/2011 E 010.4213.6401 118.49 118.49 118.49 Page: 7 apCkHist Check History Listing Page: 8 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor : Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152005 11/07/2011 007481 GALLS-AN ARAMARK CO 3478332 10/03/2011 E 010.4201.5272 586.45 586.45 3478332 10/10/2011 E 010.4201.5272 88.50 88.50 674.95 152006 11/07/2011 000330 GSA-INFORMATION TECH 614 10/06/2011 E 271.4202.6201 493.23 493.23 608 10/06/2011 E 010.4201.5606 191.42 191.42 684.65 152007 11/07/2011 003366 ALLAN HANCOCK COLLEGE S0000765 10/10/2011 E 010.4201.5501 102.00 102.00 102.00 152008 11/07/2011 007014 IDENTICARD 9316267842 10/12/2011 E 010.4201.5255 467.53 467.53 467.53 152009 11/07/2011 002820 INDOFF, INC 1960202 10/07/2011 E 612.4610.5201 10.23 E 220.4303.5201 78.89 89.12 1962719 10/12/2011 E 010.4101.5201 50.52 50.52 139.64 Page: 8 apCkHist Check History Listing Page: 9 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152010 11/07/2011 000340 INTOXIMETERS, INC 342407 09/16/2011 E 010.4201.5601 603.52 603.52 603.52 152011 11/07/2011 006524 JIVASOFT CORPORATION 2285 10/10/2011 E 010.4201.5607 140.00 140.00 140.00 152012 11/07/2011 004105 JOHNBOY'S TOWING INC 6837 09/06/2011 E 010.4201.5303 108.75 108.75 108.75 152013 11/07/2011 003949 KERN'S PAPER 31109 10/12/2011 E 010.4102.5255. 356 35 356.35 356.35 152014 11/07/2011 008291 LANSPEED SYSTEMS INC 21325 11/01/2011 E 010.4201.5607 1,996.00 1,996.00 1,996.00 152015 11/07/2011 007878 LYNN PEAVEY COMPANY 248022 10/20/2011 E 010.4201.5255 94.60 E 010.4201.5255 14.00 108.60 108.60 152016 11/07/2011 000429 MINER'S ACE HARDWARE K96175 10/19/2011 E 010.4213.5604 128.96 128.96 Page: 9 apCkHist Check History Listing Page: 10 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date- Amount Paid Check Total K97184 10/26/2011 E 220.4303.5613 116.31 116.31 K97079 10/25/2011 E 220.4303.5601 103.04 103.04 K95340 10/11/2011 E 010.4213.5604 80.80 80.80 K96149 10/19/2011 E 010.4213.5604 80.76 80.76 K95193 10/10/2011 E 010.4213.5604 76.48 76.48 K97848 10/31/2011 E 220.4303.5613 50.61 50.61 176083 10/25/2011 E 010.4420.5605 38.76 38.76 K96648 10/21/2011 E 640.4712.5609 28.51 28.51 176553 10/28/2011 E 640.4712.5603 25 84 25.84 K95906 10/17/2011 E 010.4420.5605 15.07 15.07 K96127 10/19/2011 E 010.4420.5605 13.41 13.41 Page: 10 apCkHist Check History Listing Page: 11 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 176082 10/25/2011 E 010.4420.5605 12.92 12.92 176554 10/28/2011 E 640.4712.5603 8.61 8.61 K96570 10/21/2011 E 010.4420.5603 7.89 7.89 K96579 10/21/2011 E 010.4213.5604 5.92 5.92 K96594 10/21/2011 E 010.4213.5604 3.87 3.87 K96660 10/21/2011 E 010.4213 5604 2.55 2.55 K97185 10/26/2011 E 220 4303.5613 -85.66 -85.66 714.65 152017 11/07/2011 000832 NEXT DAY SIGNS 4632 10/24/2011 E 350.5934.7401 407.30 407.30 • 407.30 152018 11/07/2011 006328 NICK'S TELECOM (DBA) 4552 10/14/2011 E 010.4201.5606 257.00 257.00 4549 ' 10/12/2011 E 010.4201.5601 69.58 69.58 326.58 Page: 11 apCkHist Check History Listing Page: 12 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152019 11/07/2011 000468 OFFICE DEPOT 583313360001 10/18/2011 E 010.4120.5201 48.32 48.32 581196253001 09/30/2011 E 010.4102.5201 40.90 40.90 89.22 152020 11/07/2011 006705 ON TRAC 7241471 10/01/2011 E 010.4201.5208 7.00 E 010.4201.5208 6.15 13.15 13.15 152021 11/07/2011 008637 OPTIONS PARCEL SERVICE 092011 09/20/2011 - E 010.4201.5208 11.67 11.67 11.67 152022- 11/07/2011 008162 PAGE &TURNBULL 11096 10/10/2011 E 284.4103.5303 2,076.60 2,076.60 ' 2,076.60 Page: 12 apCkHist Check History Listing Page: 13 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152023 11/07/2011 000492 PETTY CASH PETTY CASH 11/02/2011 E 010.4120.5501 13.14 E 010.4301.5201 6.42 E 010.4102.5255 20.24 E 010.4001.5201 8.92 E 010.4120.5201 10.76 E 010.4145.5208 22 01 E 640.4712.5501 18.87 E 010.4212.5201 37.30 E 350.5656.7301 3.23 E 010.4130.5316 23.65 E 010.4301.5316 12.83 E 010.4120.5201 17.23 E 612.4610.5610 7.53 E 010.4001.5201 10.00 E 010.4212.5501 16.50 E 010.4212.5501 2.25 230.88 230.88 152024 11/07/2011 004158 PHOENIX GROUP 092011157 10/14/2011 E 010.4201.5303 197.52 197.52 197.52 152025 11/07/2011 000498 PITNEY BOWES, INC 7147128-0T11 10/13/2011 E 010.4201.5602 56.00 56.00 56.00 152026 11/07/2011 007453 PLANNING COMPANY ASSOC 1044 09/30/2011 E 350.5642.7701 9,035.13 9,035.13 9,035.13 Page: 13 apCkHist Check History Listing Page: 14 11/14/2011 • 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152027 11/07/2011 000503 POOR RICHARD'S PRESS 223892 10/14/2011 E 010.4002.5504 558.50 558.50 ' 224078 10/21/2011 E 010.4102.5255 274.01 274.01 223654- 10/05/2011 E 010.4102.5255 243.57 243.57 223958 10/17/2011 E 010.4102.5255 221.86 221.86 223766 10/11/2011 E 010.4102.5255 73.27 73.27 223849 10/13/2011 E 010.4102.5255 48.70 48.70 223894 10/14/2011 E 010.4102.5255 48.70 - 48.70 1,468.61 152028 11/07/2011 002363 PRIMARY CARE DOG &CAT 119805 10/22/2011 E 010.4201.5322 194.00 194.00 • 194.00 152029 11/07/2011 000523 R&T EMBROIDERY, INC 39188 10/12/2011 E 010.4201.5272 546.73 546.73 546.73 Page: 14 apCkHist Check History Listing Page: 15 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152030 11/07/2011 000531 RICHETTI COMPLETE WATER 95437 10/01/2011 E 010.4201.5604 15.00 15.00 15:00 152031 11/07/2011 007326 RUSH TRUCK CENTER 310-1012446 10/13/2011 E 640.4712.5601 395.35 395.35 395.35 152032 11/07/2011 000575 SANTA MARIA TIRE, INC 567532 10/20/2011 E 010.4201.5601 568.09 568.09 567582 10/24/2011 E 010.4201.5601 554.23 554.23 • 567675 10/31/2011 E 010.4201.5601 549.23 549.23 567508 10/18/2011 E 010.4201.5601 229.29 229.29 567681 10/31/2011 E 010.4201.5601 41.50 41.50 1,942.34 152033 11/07/2011 000552 SLO COUNTY AUDITOR 100611 10/06/2011 R 010.0000.4203 747.50 747.50 747.50 Page: 15 apCkHist Check History Listing Page: 16 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152034 11/07/2011 003831 RANDY D SMART, OD 101811 10/18/2011 E 612.4610.5255 147.00 E 640.4712.5255 147.00 294.00 294.00 152035 11/07/2011 000602 SOUTH SLO COUNTY SANIT 101811 10/18/2011 E 612.4610.5303 816:14 E 612.4610.5303 143.05 959.19 959.19 152036 11/07/2011 000616 STERLING 26556 10/17/2011 E 010.4201.5606 396.00 396:00 26503 09/19/2011 E 010.4201.5606 216.88 216.88 26555 10/17/2011 E 010.4201.5606 123:00 123.00 735.88 152037 11/07/2011 001015 SUMMIT UNIFORMS 43355 10/10/2011 E 010.4201.5272 258.72 258.72 258.72 152038 11/07/2011 007158 SUPERIOR ALTERATIONS 45433 10/26/2011 E 010.4201.5303 33.00 33.00 45184 10/27/2011 E 010.4201.5303 8.00 8.00 41.00 Page: 16 apCkHist Check History Listing Page: 17 11/14/2011 1:45PM , CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152039 11/07/2011 002904 TEMPLETON UNIFORMS 48932 09/01/2011 E 010.4201.5272 270.11 270.11 50154 10/24/2011 E 010.4201.5272 126.34 126.34 396.45 152040 11/07/2011 002370 TITAN INDUSTRIAL 1047361 ' 10/11/2011 E 010.4201.5272 170.77 170.77 1047269 10/04/2011 E 010.4201.5272 95.53 E 010.4201.5255 22.63 118.16 1047356 10/11/2011 E 010.4201.5272 101.21 101.21 1047375 10/11/2011 E 010.4201.5272 42.02 42.02 432.16 152041 11/07/2011 006551 UNITED STAFFING ASSOC. 080039 10/02/2011 E 640.4712.5303 1,009.23 E 010.4420.5303 147.44 • 1,156.67 080389 10/19/2011 E 640.4712.5303 1,106.00 1,106.00 2,262.67 152042 11/07/2011 000665 US IDENTIFICATION MANUAL 171910 10/01/2011 E 010.4201.5255 89.30 89.30 Page: 17 apCkHist Check History Listing Page: 18 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 89.30 152043 11/07/2011 003090 V& M UPHOLSTERY 6316 10/07/2011 E 010.4201.5255 137.33 137.33 137.33 152044 11/07/2011 000677 PEGGY VALKO 102511 10/25/2011 . E 010.4424.5351 192.00 192.00 192.00 152045 11/07/2011 002137 VERIZON WIRELESS 1018693782 10/04/2011 E 010.4201.5403 1,028.60 1,028.60 1,028.60. 152046 11/07/2011 000685 WALLACE GROUP A CALIF 32339 10/06/2011 E 010.4301.5303 416.88 E 010.4301.5303 2,656.50 E 010.4301.5303 749.13 3,822.51 32383 10/10/2011 E 350.5608.7301 3,736.75 3,736.75 32343 10/06/2011 - E 350.5678.7301 732.02 732.02 32344 10/06/2011 ' E 350.5754.7501 656.25 656.25 32342 10/06/2011 E 350.5656.7301 380.74 380.74 Page: 18 apCkHist Check History Listing Page: 19 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check-# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 32341 10/06/2011 E 350.5642.7301 103.50 103.50 32345 10/06/2011 E 350.5658.7301 103.50 103.50 9,535.27 152047 11/07/2011 000699 LEE WILSON ELECTRIC 0594-AG 10/19/2011 E 010.4304.5303 2,402.04 2,402.04 2,402.04 152048 11/07/2011 000704 WITMER-TYSON IMPORTS 8312 10/13/2011 E 010.4201.5501 300.00 300.00 300.00 152049 11/07/2011 002289 WULFING'S BACKGROUND 100711 10/07/2011 E 010.4201.5303 250.00 250.00 101511 10/15/2011 E 010.4201.5303 250 00 250.00 1015 10/15/2011 E 010.4201.5303 250.00 250.00 750.00 152050 11/10/2011 007681 AMERICAN CARPET 2011-10-17-1952 10/25/2011 E 010.4213.5604 1,125.69 1,125.69 1,125.69 Page: 19 apCkHist Check History Listing Page: 20 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152051 11/10/2011 007241 ANIMAL SERVICES 100711 10/07/2011 E 010.4201.5321 23,134.00 23,134.00 23,134.00 152052 11/10/2011 006607 AT&T 2760632 10/25/2011 E 010.4145.5403 1,908.51 1,908.51 2759840 10/25/2011 E 010.4145.5403 16.25 16.25 1,924.76 152053 11/10/2011 008360 BREVEN BAIMA 110211 11/02/2011 E 010.4424.5352 140.00 140.00' 140.00 152054 11/10/2011 001917 BOB'S EXPRESS WASH 20216 10/06/2011 E 010.4201.5601 88 00 E 612.4610.5601 25.00 E 612.4610.5603 25.00 E 640.4712.5601 25.00 E 640.4712.5603 -25.00 188.00 188.00 152055 11/10/2011 007085 CALPORTLAND 91405045 10/18/2011 E 220.4303.5613 518.40 518.40 518.40 152056 11/10/2011 005601 MARY CANNON - 110311 11/03/2011 E 010.4423.5253 80.00 80.00 Page: 20 apCkHist Check History Listing Page: 21 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice - Inv.Date Amount Paid Check Total 80.00 152057 11/10/2011 000603 CARQUEST AUTO PARTS 7314-516766 10/20/2011 E 640.4712.5608 90.45 E 640.4712.5603 236.09 326.54 7314-516478 10/19/2011 E 220.4303.5601 147.22 147.22 7314-517578 10/24/2011 E 220.4303.5603 46.52 46.52 7314-516844 10/20/2011 E 640.4712.5603 42.43 42.43 7314-516502 10/19/2011 E 220.4303.5601 15.68 15.68 578.39 152058 11/10/2011 000160 CHAPARRAL 338693 10/12/2011 E 010.4120.5201 120.14 120.14 337205 09/07/2011 E 010.4201.5201 . 120.14 120.14 240.28 152059 11/10/2011 004169 COAST ELECTRONICS 7101491 10/27/2011 E 271.4202.6201 4,367.36 4,367.36 4,367.36 152060 11/10/2011 007468 COAST RIDERS REPAIR#241 10/23/2011 E 010.4201.5601 155.19 155.19 Page: 21 apCkHist Check History Listing Page: 22 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 155.19 152061 11/10/2011 000174 COASTLINE 50131 10/21/2011 E 640.4712.5603 49.26 49.26 49.26 152062 11/10/2011 007728 SCOTT CRAIB 110211 11/02/2011 E 010.4424.5352 253.00 253.00 253.00 152063 11/10/2011 008619 ROY DAMAS 110211 - 11/02/2011 E 010.4424.5352 80.00 80.00 80.00 152064 11/10/2011 006848 DNB INDUSTRIAL SUPPLY 129674 11/03/2011 E 010.4305.5603 319.91 319.91 129667 10/24/2011 E 220.4303.5613 167.31 167.31 487.22 152065 11/10/2011 007828 DRIVE CUSTOMS 1040 11/01/2011 E 010.4201.5601 1,017.80 1,017.80 1069 11/01/2011 E 271.4202.6201 70.00 70.00 1,087.80 152066 11/10/2011 007838 EAGLE COLLISION REPAIR 102511 10/25/2011 E 010.4201.5601 1,241.70 1,241.70 Page: 22 apCkHist Check History Listing Page: 23 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 1,241.70 152067 11/10/2011 006333 FIA CARD SERVICES V 11/10/2011 0.00 0.00 0.00 152068 11/10/2011 006333 FIA CARD SERVICES 10/20-7845 10/20/2011 E 010.4201.5255 27.42 E 010.4201.5255 80.79 E 010.4201.5255 2,239.69 E 010.4201.5604 71.05 E 010.4201.5201 42.18 E 010.4201.5201 45.23 E 010.4201.5255 150.00 2,656.36 10/20-1365 10/20/2011 E 010.4201.5608 34.20 E 010 4201.5608 29.92 E 010.4201.5608 39.68 E 010.4201.5608 27.17 E 010.4201.5608 24.92 E 010.4201.5501 577.50 733.39 Page: 23 apCkHist Check History Listing Page: 24 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 10/20-9702 10/20/2011 E 010.4201.5201 52.61 E 010.4201.5604 20.69 E 010.4201.5602 49 95 E 010.4201.5606 374.07 E 010.4201.5255 48.67 E 010.4201.5604 22.30 E 010.4201.5255 35.53 E 010.4201.5604 NK"ea E 010.4201.5604 22.30 E 010.4201.5604 20 69 E 010.4201.5501 21.82 E 010.4201.5501 18.70 705.64 10/20-5954 10/20/2011 E 010.4201.5501 43.31 E 010.4201.5501 3.76 E 010.4201.5501 26.00 E 010.4201.5255 132.00 E 010.4201.5501 40.95 E 010.4201.5501 26.00 E 010.4201.5501 11.67 E 010.4201.5201 103.38 E 010.4201.5604 23.92 E 010.4201.5201 202.29 613.28 10/20-7837 10/20/2011 E 010.4201.5201 9.47 E 010.4201.5504 11.18 E 010.4201.5501 277.20 297.85 Page: 24 apCkHist Check History Listing Page: 25 11/14/2011 1:45PM CITY OF ARROYO GRANDE ' Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 10/20-6335 10/20/2011 E 010.4201.5501 165.12 E 010.4201.5504 57.61 E 010.4201.5501 40.00 262 73 10/20-6321 10/20/2011 E 010.4201.5601 153.00 E 010.4201.5255 49.31 202.31 10/20-5014 10/20/2011 E 010.4201.5201 38.78 E 010.4201.5255 32.13 E 010.4201.5255 104.15 175.06 10/20-706 10/20/2011 E 010.4201.5501 12.42 E 010.4201.5608 49.80 E 010.4201.5501 9.58 E 010.4201.5501 20.00 E 010.4201.5501 10.00 E 010.4201.5501 18.00 E 010.4201.5501 19.40 E 010.4201_.5501 12.00 151.20 10/20-4015 10/20/2011 E 010.4201.5201 38.24 E 010.4201.5501 8.95 E 010.4201.5501 9.00 E 010.4201.5501 8.45 E 010.4201.5504 13.17 77.81 • 10/20-9788 10/20/2011 E 010.4201.5501 41.95 41.95 Page: 25 • apCkHist Check History Listing Page: 26 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 10/20-2146 10/20/2011 E 010.4201.5501 39.02 39.02 10/20-8794 10/20/2011 E 010.4201.5501 29 24 29.24 ' 10/5086 10/20/2011 E 010.4201.5501 18.54 18.54 10/20-4535 10/20/2011 E 010.4201.5255 16.15 16.15 10/20-5337 10/20/2011 E 010.4201.5501 11.52 11.52 6,032.05 152069 11/10/2011 008792 HOLLY GARDNER 110211 11/02/2011 R 010.0000.4613 35.00 35.00 35.00 152070 11/10/2011 000605 THE GAS COMPANY 10/28-211 10/28/2011 E 010.4145.5401 35.27 35.27 11/1-111 11/01/2011 E 010.4145.5401 14.30 14.30 49.57 152071 11/10/2011 004142 STAN GAXIOLA 110211 11/02/2011 E 010 4424.5352 44.00 44.00 44.00 Page: 26 apCkHist Cheek History Listing Page: 27 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152072 11/10/2011 000272 GIBBS INTERNATIONAL 101364N 10/19/2011 E 220.4303.5601 25.44 25.44 25.44 152073 11/10/2011 005844 GODWIN PUMPS AMERICA 400171803 10/13/2011 E 350.5910.7001 2,779.95 2,779.95 2,779.95 152074 11/10/2011 002813 GRAINGER, INC 9668471510 10/24/2011 E 612.4610.5255 332.30 E 640.4712.5255 332.30 E 220.4303.5303 332.31 996.91 9665854619 10/20/2011 E 640.4712.5255 11.70 11.70 1,008.61 152075 11/10/2011 000499 GRAND AWARDS, INC 4811 10/26/2011 E 010.4201.5504 26.12 26.12 26.12 152076 11/10/2011 002358 GREAT WESTERN ALARM 11100713101 11/01/2011 E 010.4213.5303 28.00 28.00 111002455101 11/01/2011 E 350.5435.7001 28.00 28.00 111002323101 11/02/2011 E 010.4201.5604 28.00 28.00 84.00 Page: 27 apCkHist Check History Listing Page: 28 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152077 11/10/201,1 000292 HACH COMPANY 7468761 10/19/2011 E 640.4712.5274 219.00 219.00 219.00 152078 11/10/2011 002405 CHARLES HARE 110211 11/02/2011 E 010.4424.5352 88.00 88.00 88.00 152079 11/10/2011 004188 EDDIE HARRIS 110211 11/02/2011 E 010.4424.5352 60.00 60.00 '60.00 152080 11/10/2011 008748 MIKE HAY - 110211 11/02/2011 E 010.4424.5352 88.00 88.00 88.00 152081 11/10/2011 000311 HINDERLITER, DE LLAMAS 0018456-IN 10/17/2011 E 010.4120.5303 650.00 E 218.4101.5303 325.00 975.00 975.00 152082 11/10/2011 007027 INTEGRA CHEMICAL 0100886-IN 10/19/2011 E 640.4712.5274 1,205.00 1,205.00 1,205.00 152083 11/10/2011 005201 JAS PACIFIC BI 10956 11/07/2011 - E 010.4212.5303 3,840.00 3,840.00 3,840.00 Page: 28 apCkHist Check History Listing Page: 29 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 152084 11/10/2011 007009 KAESER&BLAIR INC 11007215 10/20/2011 E 010.4201.5504 261.00 261.00 261.00 152085 11/10/2011 003949 KERN'S PAPER 31117 10/21/2011 E 010.4102.5255 231.39 231.39 31123 10/21/2011 E 010.4102.5255 185.11 185.11 31183 10/25/2011 E 010.4102.5255 89.03 89.03 505.53 152086 11/10/2011 007299 GASTON KETTING OLIVIER 110211 11/02/2011 E 010.4424.5352 132.00 132.00 132.00 152087 11/10/2011 008381 KARI LAUX 110311 11/03/2011 E 010.4425.5303 100.00 100.00 100.00 152088 11/10/2011 001136 DOUGLAS LINTNER 110211 11/02/2011 E 010.4424.5352 88.00 E 010.4424.5352 60.00 148.00 148.00 152089 11/10/2011 007760 OLIVIA MILLER 110311 11/03/2011 E 010.4424.5351 201.60 201.60 Page: 29 apCkHist Check History Listing Page: 30 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 201.60 152090 11/10/2011 000481 PACIFIC GAS & ELECTRIC 10/17-194097 10/17/2011 E 010.4304.5402 14,819.87 14,819.87 14,819.87 152091 11/10/2011 008793 RAINGUET AND ASSOCIATES AGPD 101-2011 10/10/2011 E 010.4201.5303 3,500.00 3,500.00 AGPD 102-2011 10/13/2011 E 010.4201.5501 839.80 839.80 4,339.80 152092 11/10/2011 002670 RICOH LEASING 11353613 10/22/2011 E 010.4421.5602 168.97 168.97 168.97 152093 11/10/2011 000536 GREG ROSE 110211 11/02/2011 E 010.4424.5352 132.00 E 010.4424.5352 60.00 192.00 192.00 152094 11/10/2011 008794 SILVIA RUBIO 110211 11/02/2011 B 010.0000.2206 400.00 R 010.0000.4353 -145.00 255.00 255.00 152095 11/10/2011 006080 MARTINA SARMIENTO 110211 11/02/2011 E 010.4424.5352 209.00 209.00 209.00 Page: 30 apCkHist Check History Listing Page: 31 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total. 152096 11/10/2011 003024 MARK SCHAFFER 110211 11/02/2011 E 010.4424.5352 60.00 60.00 60.00 152097 11/10/2011 000583 ALLEN SCHOFIELD 1192 10/25/2011 E 010.4213.5303 166.25 166.25 166.25 152098 11/10/2011 006048 JEANETTE SEARBY 110311 11/03/2011 E 010.4424.5351 301.00 301.00 301.00 152099 11/10/2011 008795 ROBERT SENIOR 110811 11/08/2011 E 010.4201.5316 200.00 200.00 200.00 152100 11/10/2011 000598 SNAP-ON TOOLS CORP 212296 11/02/2011 E 010.4305.5273 191.63 191.63 211846 10/19/2011 E 220.4303.5273 183.12 183.12 374.75 152101 11/10/2011 003627 GREG SOTO 110211 11/02/2011 E 010.4424.5352 60.00 60.00 60.00 152102 11/10/2011 000609 BOB SPEAR 110211 11/02/2011 E 010.4424.5352 154.00 154.00 Page: 31 apCkHist Check History Listing Page: 32 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 154.00 152103 11/10/2011 007176 SPRINKLER KING INC 17851 09/01/2011 E 226.4306.5303 888.00 888.00 17868 09/01/2011 • E 226.4306.5554 282.09 282.09 18186 10/16/2011 E 226.4306.5554 257.93 257.93 1,428.02 152104 11/10/2011 008796 ANN THOMPSON 110911 11/09/2011 E 226.4306.5554 150.00 150.00 150.00 152105 11/10/2011 002370 TITAN INDUSTRIAL 1047548 10/25/2011 E 612.4610.5255 151.93 151.93 151.93 152106 11/10/2011 008798 TOUCHSTONE PLAZA LLC 110911 11/09/2011 B 010.0000.2209 162,461.28 162,461.28 162,461.28 152107 11/10/2011 002609 WATERBOYS PLUMBING 17814 10/20/2011 E 010.4213.5604 105.00 105.00 105.00 152108 11/10/2011 000699 LEE WILSON ELECTRIC 1109 10/18/2011 E 010.4304.5303 1,515.00 1,515.00 Page: 32 apCkHist Check History Listing Page: 33 11/14/2011 1:45PM CITY OF ARROYO GRANDE Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total 1,515.00 152109 11/10/2011 008797 EMERY WONG - 110911 11/09/2011 E 226.4306.5554 100.00 100.00 100.00 152110 11/10/2011 006333 FIA CARD SERVICES 10/20-7066 10/20/2011 E 010.4201.5501 61.53 E 010.4201.5501 503.90 E 010.4201.5608 41.41 606.84 606.84 152122 11/14/2011 005890 CANNON 51460 11/14/2011 E 350.5910.7001 9,933.75 9,933.75 9,933.75 152123 11/14/2011 000441 MULLAHEY FORD 55030 09/22/2011 E 010.4420.5601 460.67 460.67 54862 09/15/2011 E 010.4420.5601 330.61 330.61 55035 09/21/2011 E 220.4303.5601 39.95 39.95 55069 09/22/2011 E 010.4420.5601 39.95 39.95 55588 10/12/2011 E 010.4420.5601 39.95 39.95 911.13 Page: 33 apCkHist Check History Listing Page: 34 11/14/2011 1:45PM CITY OF ARROYO GRANDE . Bank code: boa Check# Date Vendor Status ClearNoid Date Invoice Inv.Date Amount Paid Check Total boa Total: 497,330.04 143 checks in this report Total Checks: 497,330.04 Page: 34 ATTACHMENT 2 CITY OF ARROYO GRANDE DEPARTMENTAL LABOR DISTRIBUTION PAY PERIOD 10/14/2011 -10/27/2011 11/04/11 FUND 010 343,053.99 5101 Salaries Full time 220,136.37 FUND 216 - 5102 Salaries Part-Time- PPT 20,287.81 FUND 217 - 5103 Salaries Part-Time-TPT 29,466.71 FUND 219 - 5105 Salaries OverTime 19,932.03 FUND 220 17,746.71 5107 Salaries Standby 354.00 FUND 226 - 5108 Holiday Pay 10,065.36 FUND 284 57.70 5109 Sick Pay 5,176.23 FUND 285 1,151.57 5110 Annual Leave Buyback 13,058.76 FUND 290 116,035.89 5111 Vacation Buyback - FUND 612 7,123.27 5112 Sick Leave Buyback - FUND 640 22,503.83 5113 Vacation Pay 13,566.44 507,672.96 5114 Comp Pay 5,433.96 5115 Annual Leave Pay 5,734.35 5121 PERS Retirement 80,778.28 5122 Social Security 23,165.84 OVERTIME BY DEPARTMENT: 5123 PARS Retirement 648.90 Admin. Support Services - 5126 State Disability Ins. 1,532.78 Community Development - 5127 Deferred Compensation 625.00 Police 9,571.04 5131 Health Insurance 49,796.22 Fire 9,329.56 5132 Dental Insurance 5,133.54 Govrnment Bldg Maint. 5133 Vision Insurance 1,162.81 Engineering 5134 Life Insurance 447.13 Fleet Maintenance 5135 Long Term Disability (54.98) Parks 5143 Uniform Allowance - Recreation-Admn 5144 Car Allowance 675.00 Rec-Special Events - 5146 Council Expense - Children In Motion - 5147 Employee Assistance - Soto Sport Complex 5148 Boot Allowance - Public Works Maintenance 1,031.43 5149 Motor Pay 117.92 19,932.03 5150 Bi-Lingual Pay 125.00 5151 Cell Phone Allowance 307.50 507,672.96 O4( pRROYo INCORPORATED 7Z vm MEMORANDUM JULY 10, 1911 c4tiFOONP TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVIC BY: MICHELLE MAYFIELD, TREASURER /4/+4 SUBJECT: CONSIDERATION OF STATEMENT OF INVESTMENT DEPOSITS DATE: NOVEMBER 22, 2011 RECOMMENDATION: It is recommended the City Council receive and file the attached report listing the current investment deposits of the City of Arroyo Grande, as of October 31, 2011, as required by Government Code Section 53646(b). IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no funding impact to the City related to this report. However, the City does receive interest revenue based on the interest rate of the investment(s). No or minimal future staff time is projected. BACKGROUND: This report represents the City's investments as of October 31, 2011. It includes all investments managed by the City, the investment institution, investment type, book value, maturity date, and rate of interest. As of October 31; 2011 the investment portfolio was in compliance with all State laws and the City's investment policy. ANALYSIS OF ISSUES: The Director of Administrative Services has historically submitted to the City Council a monthly report, providing the following information: 1. Type of investment. 2. Financial institution (bank, savings and loan, broker, etc). 3. Date of maturity. 4. Principal amount. 5. Rate of interest. 6. Current market value for all securities having a maturity of more than 12 months. 7. Relationship of the monthly report to the annual statement of investment policy. CITY COUNCIL CONSIDERATION OF INVESTMENT DEPOSITS NOVEMBER 22, 2011 PAGE 2 ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Recommended Alternative - Approve staff's recommendation to receive and file the attached report listing the current investment deposits. - Do not approve staff's recommendation - Provide direction to staff ADVANTAGES: Safety of principal is the foremost objective of the City. Investments are undertaken in a manner that seeks to ensure the preservation of capital in the overall portfolio. DISADVANTAGES: Some level of risk is present in any investment transaction. Losses could be incurred due to market price changes, technical cash flow complications such as the need to withdraw a non- negotiable Time Certificate of Deposit early, or even the default of an issuer. To minimize such risks, diversifications of the investment portfolio by institution and by investment instruments are being used as much as is practical and prudent. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 17, 2011. The Agenda and report were posted on the City's website on Friday, November 18, 2011. No public comments were received. Attachments: 1. Portfolio Summary: October 31, 2011 ATTACHMENT 1 CITY OF City of Arroyo Grande 300 E.Branch St. P¢ YO GRgNbE, Arroyo Grande,CA 93420 t�ial.�.� . `w Phone: (805)473 5400 CITY OF ARROYO GRANDE •s•"' a.-...r ,°- — >4 Portfolio Management C!LLIFORNIA,i.y ` I ,j7-,,z -,51 ` -.' Portfolio Summary October 31, 2011 Interest Investments Book Value Interest Rate Rate PY Date of Purchase Term Maturity Date %of Portfolio Local Agency Investment Funds $ 14,878,835.16' 0.385% 0.480% 85.113% Dedicates of Deposit-Banks First Federal Bank of California - 2.530% - September 18,2009 731 September 21,2011 0.000% Redding Bank of Commerce 250,000.00 2.400% September 21,2009 913 March 21,2012 1.430% First Republic Bank 250,000.00 3.000% November 9,2009 36 mos November 9,2012 1.430% CDARS 1,000,000.00 1.910% July 1,2010 24 mos June 28,2012 5.720% Beal Bank 100,000.00 1.250% September 28,2011 24 mos September 28,2013 0.572% Total Certificates of Deposit $ 1,600,000 00 Money Market Account Rabobank $ 1,002,488.79 0.390% May 9,2011 n/a 5.735% Total Investments $ 17,481,323.95 100.000% ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL/REDEVELOPMENT AGENCY TUESDAY, NOVEMBER 8, 2011 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor/Chair Ferrara called the Regular City Council meeting to order at 7:03 p.m. . 2. ROLL CALL City Council/RDA: Council/Board Member Joe Costello, Council/Board Member Jim Guthrie, Council/Board Member Tim Brown, and Mayor/Chair Tony Ferrara were present. Mayor Pro TemNice Chair Caren Ray was absent. City Staff Present: City Manager Steven Adams, City Attorney Timothy Carmel, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Angela Kraetsch, Chief of Police Steve Annibali, Community Development Director Teresa McClish, and Assistant Planner Matt Downing. - 3. FLAG SALUTE ' Terry Orton, representing the Arroyo Grande Lions Club, led the Flag Salute. 4. INVOCATION Pastor/Chaplain Randy Ouimette, representing St. John's Lutheran Church and the Five Cities Fire Authority, delivered the invocation. 5. SPECIAL PRESENTATIONS None. 6. AGENDA REVIEW 6.a. Ordinances Read in Title Only. Council Member Brown `moved, Council Member Guthrie seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS None. 8. CONSENT AGENDA Mayor Ferrara invited public comment on the Consent Agenda. There were no comments received and the public comment period was closed. Council Member Brown pulled Item 8.d. Action: Council Member Brown moved, and Council Member Guthrie seconded the motion to approve Consent Agenda Items 8.a. through 8.j., with the exception of Item 8.d., with the recommended courses of action. City Attorney Carmel read the full titles of the Ordinances in Items 8.i. and 8.j. The motion passed on the following roll-call vote: Minutes: City Council/Redevelopment Agency Regular Meeting Page 2 Tuesday, November 8, 2011 - AYES: Brown, Guthrie, Costello, Ferrara NOES: None ABSENT: Ray 8.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period October 16, 2011 through October 31, 2011. 8.b. Consideration of Approval of Minutes. - Action: Approved the minutes of the Regular City-Council meeting of October 25, 2011, as submitted. 8.c. Consideration of Cancellation of December 27, 2011 City Council Meeting. Action: Canceled the Regularly scheduled Council meeting of December 27, 2011 due ' to the holiday and furloughs. 8.e. Consideration of Temporary Use Permit Case No. 11-021 Authorizing the Closure of City Streets for the Annual Arroyo Grande Village Improvement Association Christmas Parade, November 27, 2011. . Action: Adopted Resolution No. 4409 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 11-021 AND AUTHORIZING THE CLOSURE OF CITY STREETS FOR THE ANNUAL ARROYO GRANDE VILLAGE IMPROVEMENT ASSOCIATION CHRISTMAS PARADE, NOVEMBER 27, 2011". 8.f. Consideration of an Award of Contract to Brough Construction, Inc. for Construction of the Citywide Concrete Repair Project, PW 2011-08. Action: 1) Awarded a contract for the Citywide Concrete Repair Project to Brough Construction, Inc. in the amount of $69,126; and 2) Authorized the City Manager to approve change orders for 10% of the contract amount, $6,913, for unanticipated costs during the construction phase of the project. 8.g. Consideration of a Second Amendment with Water Systems Consulting, Inc. for Updates to the Water and Sewer Master Plans. Action: 1) Approved a Second Amendment to the Consultant Services Agreement with Water Systems Consulting, Inc., in the amount of $9,146 for updates to the Water and Sewer Master Plans; 2)-Authorized the Mayor to sign the Second Amendment with Water Systems Consulting Inc.; and 3) Appropriated $4,573 from the Water Fund and $4,573 from the Sewer Fund into the Water and Sewer Master Plan project. 8.h. Consideration of Month to Month Agreement for Contractor Street Services with SP Maintenance. Action: Approved a temporary month to month agreement with SP Maintenance Services for street sweeping services. . 8.i. Consideration of Adoption of an Ordinance Amending Chapter 10.16 of the Arroyo Grande Municipal Code Regarding Parking. Action: Adopted Ordinance No. 639 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING PORTIONS OF CHAPTER 10.16 OF TITLE 10 (VEHICLES AND TRAFFIC) OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING PARKING". 8.j. Adoption of an Ordinance Amending Chapter 8.12-of the Arroyo Grande Municipal Code Regarding the Emergency Services Organization. Action: Adopted Ordinance No. 638 entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 8.12 OF Minutes: City Council/Redevelopment Agency Regular Meeting Page 3 Tuesday, November 8, 2011 TITLE 8 (HEALTH AND SAFETY) OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING THE EMERGENCY SERVICES ORGANIZATION". ITEMS PULLED FROM THE CONSENT AGENDA - 8.d. Consideration of Policy Regarding the Delegation of Claims Handling Responsibilities to the California Joint Powers Insurance Authority. Action Recommended: Adopt a Resolution establishing a policy that delegates tort liability claims handling responsibilities to the California Joint Powers Insurance Authority, as authorized by Government Code Sections 910, et seq. In response to questions by Council Member Brown, staff clarified that the current process for processing claims has not changed. Council Member Brown also stated he had previously requested a comparison of cost quotes from other insurance companies. City Manager Adams responded that he would follow up on the request. Action: Council Member Brown moved to adopt Resolution No. 4410 entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A POLICY THAT DELEGATES TORT LIABILITY CLAIMS HANDLING RESPONSIBILITIES TO THE CALIFORNIA JOINT POWERS INSURANCE AUTHORITY AS AUTHORIZED BY GOVERNMENT CODE SECTIONS 910, ET SEQ.". Council Member Guthrie seconded, and the motion passed on the following roll-call vote: AYES: Brown, Guthrie, Costello, Ferrara NOES: None ABSENT: Ray Mayor Ferrara announced that Mayor Pro Tern Ray was attending a family event and Was hoping to arrive at the meeting by 8 p.m. Therefore, he requested that Item 9.b. be moved up on the Agenda as the first Public Hearing item in order to allow time for Mayor Pro Tern Ray to arrive to participate in Item 9.a. regarding Public Art. 9. PUBLIC HEARINGS 9.b. Consideration of Staff Project 11-003; Location — Citywide; Applicant — City of Arroyo Grande; Introduction of an Ordinance Adding Chapter 9.32 to Title 9 of the Arroyo Grande Municipal Code Regarding Mobile Vending. Matt Downing, Planning Intern, presented the staff report and recommended that the Council introduce an Ordinance adding Chapter 9.32 to Title 9 of the Arroyo Grande Municipal Code regarding mobile vending within the City. Staff responded to questions from Council. Mayor Ferrara opened the public hearing. There were no comments received, and the public hearing was closed. - Action: Council Member Costello moved to introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING CHAPTER 9.32 TO TITLE 9 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING MOBILE VENDING". Council Member Guthrie seconded, and the motion passed on the following roll call vote: ,t Minutes: City Council/Redevelopment Agency Regular Meeting Page 4 Tuesday, November 8, 2011 AYES: Costello, Guthrie, Brown, Ferrara -- NOES: None ABSENT: Ray 10. CONTINUED BUSINESS None. 11. NEW BUSINESS 11.a. Consideration of Fiscal Year 2011-12 First Quarter Budget Status Report. [CC/RDA] Administrative Services Director Kraetsch presented the staff report and recommended that the Council/Board approve Carryover Appropriations as shown on Schedule,A and approve budget adjustments and recommendations as listed in the Quarterly Financial Report and shown on Schedule A. Staff responded to questions from Council. Mayor/Chair Ferrara opened the public comment period. There were no comments received, and the public comment period was closed. Action: Council/Board Member Guthrie moved to approve Carryover Appropriations as shown on Schedule A and approve budget adjustments and recommendations as listed in the Quarterly Financial Report and shown on Schedule A. Council/Board Member Brown seconded, and the motion passed on the following roll call vote: AYES: Guthrie, Brown, Costello, Ferrara NOES: None ABSENT: Ray ' 9. PUBLIC HEARINGS 9.a. Consideration of a Resolution Amending the Design Guidelines and Standards for Mixed Use Districts and Amending the Public Art Guidelines and an Ordinance Amending Chapter 16.08 of the Arroyo Grande Municipal Code to Incorporate the Guidelines by Reference. Community Development Director McClish presented the staff report and recommended that the Council: 1) Adopt a Resolution amending the Design Guidelines and Standards for Mixed Use, Districts and modifying the Public Art Guidelines and the Public Art Donation Program; and 2) . Introduce an Ordinance amending Chapter 16.08 of the Arroyo Grande Municipal Code to incorporate the Guidelines by reference. Staff responded to questions from Council. Mayor Ferrara opened the public hearing. There were no comments received, and the public hearing was closed. Action: Council Member Costello moved to adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE DESIGN , GUIDELINES AND STANDARDS FOR MIXED USE DISTRICTS AND MODIFYING THE PUBLIC ART GUIDELINES AND PUBLIC ART DONATION PROGRAM (DEVELOPMENT L Minutes: City Council/Redevelopment Agency Regular Meeting Page 5 Tuesday, November 8, 2011 CODE AMENDMENT 11-005). Council Member Brown seconded, and the motion passed on the following roll call vote: AYES: Costello, Brown, Guthrie, Ferrara NOES: None ABSENT: Ray Action: Council Member Costello moved to introduce an Ordinance entitled: "AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 16.08 OF TITLE 16 OF THE MUNICIPAL CODE TO INCORPORATE THE- PUBLIC ART GUIDELINES BY REFERENCE". Council Member Guthrie seconded, and the motion passed - on the following roll call vote: AYES: Costello, Guthrie, Brown, Ferrara NOES: None ABSENT: Ray 12. CITY COUNCIL MEMBER ITEMS None. . 13. CITY MANAGER ITEMS - None. 14. COUNCIL COMMUNICATIONS Council Member Brown noted he had received correspondence from a citizen who had received a parking ticket for parking too long in an area of the Village where the "no_parking" restrictions were just approved to be removed. Mayor Ferrara also expressed concerns about the parking enforcement issue in the Village and noted he would follow up with City Manager Adams on the matter. Council Member Costello reported that he recently attended the Annual Hospice of San Luis Obispo County appreciation luncheon. He announced that the public is invited to participate in their annual Light Up A Life event to be held on Thursday December 8th at the Village Gazebo. Mayor Ferrara announced that Thursday, November 10th will be the opening arguments in the Redevelopment lawsuit, and it will be televised live on the California Redevelopment Association website. - ' 15. STAFF COMMUNICATIONS None. _ 16. COMMUNITY COMMENTS AND SUGGESTIONS None. - . 17. ADJOURNMENT Mayor Ferrara adjourned the meeting at 7:45 p.m. Minutes: City Council/Redevelopment Agency Regular Meeting Page 6 Tuesday, November 8, 2011 Tony Ferrara, Mayor/Chair ATTEST: _ Kelly Wetmore, City Clerk/Agency Secretary (Approved at CC Mtg ) pRR0y0 o o,� INCORPORATED 92 * JULY 10, 1811 * MEMORANDUM 'ti FORNNP TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER 7. SUBJECT: CONSIDERATION OF APPOINTMENTS TO THE ECONOMIC DEVELOPMENT ELEMENT UPDATE COMMITTEE DATE: NOVEMBER 22, 2011 RECOMMENDATION: It is recommended the City Council approve the proposed members of the Economic Development Element Update Committee. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: No impact on financial or personnel resources is projected as a result of this Council action. BACKGROUND: The Economic Development Element of the General Plan was adopted in October 2001. It was based on an Economic Development Strategy completed in 2000. The Element outlines objectives, policies and measures to promote job:growth and business development. The City is in the process of updating the City's General Plan since it is now ten years old. The draft Housing Element update is also under way and will be presented to the City Council within the next month. Staff has developed a recommended process for update of the Economic Development Element in order to obtain input and.participation from key areas of representation of the community, which was approved by the City Council at the October 11, 2011 meeting. At that meeting, the City Council approved the Mayor and Council Member Guthrie as the City Council representatives. It was agreed that staff would work with a Council subcommittee, composed of the two Council representatives, to develop recommendations for individuals to serve on the committee. ANALYSIS OF ISSUES: Update, of the General Plan is required every 10-year period. While the Economic Development Element is an optional element of the General Plan, which means it is not required by State law, it is an important component of the City's long-term planning CITY COUNCIL CONSIDERATION OF APPOINTMENTS TO ECONOMIC DEVELOPMENT ELEMENT UPDATE COMMITTEE NOVEMBER 22, 2011 PAGE2 efforts to maintain and enhance the community's quality of life. Update of the Economic Development Element provides an opportunity to address a number of issues that have been identified. First, economic conditions have changed dramatically since development of the original Economic Development Strategy and Element. These conditions are global, appear to present long-term challenges, and significantly impact the success of business retention and development efforts. Not only have these conditions changed what strategies are viable and effective, but they have also increased the importance of economic development efforts to support jobs in the community, businesses that meet needs of the community, and revenue to fund critical City services. Second, the City faces a number of other issues and challenges that can impact, and must be balanced with, business development strategies. These include reduced staffing and financial resources, environmental impacts, ability to fund infrastructure and other impacts of new development, water supply, and neighborhood and community concerns. Staff has frequently received input from stakeholders that feel efforts to address this wide range of issues have resulted in policies, procedures and/or decisions creating an anti-business environment. Areas include both staff permit review processes, as well as decision making review processes. Therefore, this effort can generate recommendations to help create a more "business friendly" reputation that will help attract new businesses. The process is proposed to be based on recommendations from a committee of government, business, property owner, and citizen representatives. The purpose of the committee will be to review the existing plan, determine factors that have changed due to current economic conditions, and identify measures to improve City policies and procedures to better facilitate business and job retention and development. Recommendations will be reviewed and considered by the City Council and are expected to be completed by Spring 2012. Below is a list of the represented groups approved by the Council for the Committee, along with the recommended individual for each position: • Mayor—Tony Ferrara • One Council Member— Jim Guthrie • City Manager— Steven Adams _ • Community Development Director—Teresa McClish • One representative from the Planning Commission — Lisa Sperow • One representative from Architectural Review Committee—Tom Goss • Two representatives from the Chamber of Commerce - Judith Bean - Lenny Jones CITY COUNCIL CONSIDERATION OF APPOINTMENTS TO ECONOMIC DEVELOPMENT ELEMENT UPDATE COMMITTEE NOVEMBER 22, 2011 PAGE 3 - Jared Reindel (Alternate) • One.business owner— Kari Ziegler • One commercial property owner/manager— Brian LeCabe • One commercial developer— Nick Tompkins • One residential developer—Andy Mangano • One representative from the Home Builders' Association —Jerry Bunin • Two citizen representatives - Carroll Pruett - Tracy Del Rio The Chamber of Commerce requested they be allowed to designate an alternate. The Home Builders' Association also requested that an alternate from their Board be allowed to participate if necessary depending upon meeting dates and times. The Council Subcommittee also recommends the commercial property owner position be modified to include a commercial property owner or manager. ALTERNATIVES: The following alternatives have been identified: 1. Approve recommended list of appointments to the Economic Development Element Update Committee; 2. Modify the recommended appointments and approve; 3. Provide staff other direction. ADVANTAGES: The recommended list of individuals will provide valuable input from the business community and objective information from users and stakeholders on how the City can improve its processes and policies to better support business retention and development. DISADVANTAGES: No disadvantages of the recommendation were identified. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 17, 2011 and on the City's website on Friday, November 18, 2011. No comments were received. NRROyO ° c� tiINCORPORATED 9Z * JULY 10. 1911 * itIFOR°*. MEMORANDUM TO: CITY COUNCIL FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CONSIDERATION OF APPROVAL OF LEASE AGREEMENT FOR PUBLIC PARKING AREA DATE: NOVEMBER 22, 2011 RECOMMENDATION: It is recommended that the City Council approve and authorize the Mayor to execute a Lease Agreement between the City and Howard and Aileen Mankins and Blair and Mark Mankins for the lease of certain parking areas on the north side of East Branch Street for public off-street parking. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The lease requires the City to pay one dollar ($1.00) per month. The City is also obligated to pay or reimburse Howard Mankins for the property taxes, currently $2,966 per year and to maintain the property. Maintenance costs vary annually. All costs associated with the lease are paid from the Downtown Parking Fund. Revenues for this fund are collected through an additional business license tax for businesses within the Parking Business Improvement Area (generally the Village area) and total approximately $8,836 per year. These funds are designated for parking related costs. BACKGROUND: The City leases two parking lots on the north side of East Branch Street for public off-street parking. These two lots are the Car Corral and the westerly portion of the Le Point Street parking lot. The terms and conditions of the leases are the same; however, each has a different expiration date. The lease for the Le Point Street lot, owned by the Mankins family, will expire on November 30, 2011. ANALYSIS OF ISSUES: Staff has provided a new, five (5)-year lease to the Mankins family for approval. The lease contains the same terms and conditions as the current lease and has been reviewed by the City Attorney. Mr. Mankins has agreed to renewal of the lease. If the City Council authorizes the Mayor to sign the lease, it will become effective on December 1, 2011 and expire on November 30, 2016. The lease can be terminated by either party upon thirty (30) days prior written notice. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Authorize the Mayor to sign the lease; CITY COUNCIL CONSIDERATION OF APPROVAL OF LEASE AGREEMENT FOR PUBLIC PARKING AREA NOVEMBER 22, 2011 PAGE 2 - Direct staff to renegotiate changes in the conditions of the lease Provide direction to staff. ADVANTAGES: The agreement extends the term of the lease for an additional five years, providing the public with connected and additional parking at the Le Point Street parking lot. DISADVANTAGES: There are no disadvantages in approving the proposed amendment. ENVIRONMENTAL REVIEW: This agreement is exempt from environmental review per CEQA Section 15061(b)(3). PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 17, 2011. The Agenda and staff report were posted on the City's website on Friday, November 18, 2011. No public comments were received. Attachments: 1. Lease • l LEASE THIS LEASE, executed in duplicate, at Arroyo Grande, California, on the day of , 20 , by and between Howard and Aileen Mankins and Blair and Mark Mankins, hereinafter called Lessors, and the City of Arroyo Grande, hereinafter called Lessee. 'IT IS AGREED that in consideration of the rents and covenants hereinafter reserved ._ _ and contained on the part of the Lessee to be paid, performed and observed, said Lessor hereby leases to Lessee that certain property in the City of Arroyo Grande, County of San Luis Obispo, State of California, more particularly described in Exhibit "A" attached hereto and incorporated herein and all upon and subject to the terms and provisions herein contained. TO HAVE AND TO HOLD the said premises, with the specified rights unto the Lessee for the term of five (5) years, commencing December 1, 2006, at the following rent, to wit: ONE DOLLAR ($1.00) per month. It is mutually agreed that as additional consideration for the lease that Lessee shall pay to Lessor all City and County taxes assessed to the hereinafter described real property during the term of the lease or any extension period. It shall be the duty - of the Lessor to secure a separate assessment and tax bill on the hereinafter described property and to provide Lessee with said tax bill no later than thirty (30) days,before the San Luis Obispo County taxes become delinquent, and Lessee shall not be deemed to have breached the terms of this lease unless it is so provided. Furthermore, in the event the Lessee is not furnished with a separate tax bill for the leased premises, Lessee will not be responsible for any penalties and interest charges because of the late payment of said taxes, although it will not be relieved of the obligation to pay said property taxes. It is mutually agreed that this lease may be terminated by either party hereto at any time during the term of the lease, upon thirty (30) days written notice to the . other party. Lessee hereby agrees to keep said premises insured under its Municipal . Liability Insurance Policy and agrees to hold Lessor harmless and exempt from any damage or injury to any person or property arising from the use of the premises by Lessee or from failure of Lessee to keep the premises in good . condition and repair, as herein provided. All notices required by law, or by this lease, to be given to the Lessee, City of Arroyo Grande, shall be deemed made by depositing the same in the United States mail, postage prepaid and addressed as follows: . City of Arroyo Grande, Attn. City Manager 300 E. Branch Street , Arroyo Grande, CA 93420 All notices required by law, or by this lease, to be given to the Lessors shall be deemed made by depositing the same in the United States mail, postage prepaid and addressed to: Howard and Aileen Mankins, and Blair and Mark Mankins - 1005 El Camino Real -Arroyo Grande, CA 93420-2588 At any time either party may notify the other of the change of address, and notices will thereafter be sent to the said changed address. Lessee agrees not to assign or transfer in whole or in part or rent or sublet any portion of leased premises without first having obtained written consent of the Lessor. It is mutually agreed that Lessee will not use, or permit said premises or any part thereof to be used, for any purpose or purposes other than the purpose or purposes for which the said premises are leased, demised and let unto the Lessee, that is for City off-street parking purposes. It is mutually agreed the Lessee will not commit, or suffer to be committed, any waste upon the said premises or any public or private nuisance; that the Lessee will not make or suffer to be made any additions or alterations of the said premises or any part thereof, except paving, general maintenance, signs or meters, without the written consent of the Lessor first had and obtained and that any additions of the said premises, except City signs and parking meters, if any, shall become, at once, a part of the realty and belong to the Lessors. IN WITNESS WHEREOF, the Lessor and Lessee have hereunto set their . respective hands and seals, this day of 20_. LESSORS: HOWARD AND AILEEN MANKINS, and -- BLAIR AND MARK MANKINS LESSEE: CITY OF ARROYO GRANDE Tony Ferrara, Mayor ' ATTEST: Kelly Wetmore, City Clerk APPROVED AS TO FORM: - Timothy Carmel, City Attorney EXHIBIT "A" All that portion ' of Lot 75 of parts of the Ranchos Corral de Piedra, Pismo, and Bolsa de Chamisal as subdivided by Jas. T. Stratton according to map filed in Book A, Page 65 of Maps, in the office of the County Recorder of San Luis Obispo County described as 'follows Beginning at point S 296 at the most easterly corner of Lot 85 of said map, said point being on the northwesterly line of Branch Street, and running- North 32 degrees 42 ' 05" West a distance of 132 . 00 feet to the most easterly corner of Lot 14 of Buena Vista Tract, according to map filed in Book A, Page 58 of Maps, records of -said County for a true point of beginning; Thence continuing North 32 degrees 42' 05" West along the northeasterly line of said Lot 14 a distance of 154.25 feet to the most northerly corner of said lot; Thence along the southeasterly line of that portion of Lot 75 described in a deed to the City of Arroyo Grande, recorded in Book 1093 at Page 563 , records of said County, North 61 degrees 08 ' 00" East a distance of 10. 00 feet, and North 31 degrees 35' 52" East a distance of 88.74 feet; Thence North 60 degrees 26' 59" East a distance of 1.93 feet to the southwesterly line of land described in deed to George B. Cleaver et ux recorded in Vol. 107 of Deeds at Page 140, records of said County; Thence South 32 degrees 42' 05" East along said Southwesterly line a distance of 164 . 01 feet; Thence North 60 degrees 26' 59" East a distance of 30.00 feet to the northeasterly line of land described in said deed; Thence South 32 degrees 42' 05" East along said northeasterly line a distance of 35 .00 feet to the most northerly corner of the property described in deed to Russell Langwell recorded in Book 1607 of Official Records at Page 111, records of said County; Thence- along the northwesterly line of property described in said deed to Russell Langwell South 60 degrees 26' 59" West a distance of 30. 00 feet to the most westerly corner thereof; Thence South 61 degrees 41' 15" West a distance of 92 .14 feet to the true point of beginning. 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" 2zs 7 R S R R s . 9 A C/ 48 9 //fie 1 w r---- . pRRO y0 OP 0 tiINCORPORATED 9 3 110VgNY D 2 m * JULY 10. 1911 .0 MEMORANDUM TO: CITY COUNCIL FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING AMENDMENT NO. 2 TO EXTEND THE COOPERATIVE AGREEMENT WITH CALTRANS FOR DEVELOPMENT OF THE BRISCO ROAD- , HALCYON ROAD/ROUTE 101 INTERCHANGE PROJECT THROUGH PROJECT APPROVAL AND ENVIRONMENTAL DETERMINATION (PA&ED) DATE: NOVEMBER 22, 2011 RECOMMENDATION: It is recommended the Council: 1. adopt a Resolution approving Amendment No. 2 (amendment) to extend the Cooperative Agreement#05-CA-0140 between the City of Arroyo Grande and the State of California Department of Transportation (Caltrans)for development of the Brisco Road-Halcyon Road/Route 101 Interchange project through Project Approval and Environmental Determination (PA&ED); and 2. authorize the Mayor to execute the amendment. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The City's Capital Improvement Program budget includes $750,000 for the preparation of the Brisco Road-Halcyon Road/Route 101 Project Report to complete the Caltrans Project Approval and Environmental Determination (PA&ED) phase of project development. Of this amount, $182,320 is Regional State Highway Account (RSHA) grant funds from the San Luis Obispo Council of Governments (SLOCOG). BACKGROUND: A cooperative agreement is required when a local agency proposes improvements over$1 million within the State highway right of way. The agreement is a legally binding contract between the appropriate parties involved in the project. It documents the duties and responsibilities for each party and defines what work will be performed, by whom, how it will be paid for, on what schedule it will be completed, and any other duties and responsibilities of the parties. In this case, the City of Arroyo Grande is proposing interchange and ramp improvements on State Route 101 from 0.4 km south of the East Grand Avenue overcrossing to 0.5 km south of the Oak Park Boulevard overcrossing. CITY COUNCIL CONSIDERATION OF ADOPTION OF RESOLUTION APPROVING AMENDMENT NO.2 TO THE COOPERATIVE AGREEMENT WITH CALTRANS FOR DEVELOPMENT OF THE BRISCO ROAD-HALCYON ROAD/ROUTE 101 INTERCHANGE PROJECT THROUGH PROJECT APPROVAL AND ENVIRONMENTAL DETERMINATION(PA&ED) NOVEMBER 22, 2011 PAGE 2 • ANALYSIS OF ISSUES: Cooperative Agreement #05-CA-0140 is for the Project Approval and Environmental Determination (PA&ED) phase of project development. It defines the duties and responsibilities for the California Environmental Quality Act (CEQA) and National Environmental Policy Act (NEPA) compliance. Staff is working with Cal Trans to replace the current cooperative agreement with a new one in the near future to include responsibilities and funding for the plans, specifications, &estimates(PS&E), construction, and right of way phases of the project and to change the CEQA lead agency status to the City. However, given that the current agreement expires on December 31, 2011, this extension is necessary. The City has received concurrence on project alternatives with Caltrans and the process was restarted in the Spring of this year. Much of the Environmental PA&ED Technical Studies are completed and in review by Caltrans. The project schedule is detailed in the table below. Draft funding recommendations for the project will be considered at the December 7, 2011 SLOCOG Board meeting and final recommendations will be considered at the February, 2012 Board meeting. PROJEC, :SCH --D - . .Environmental (admit)'draft , ' , February, 2012 —January- 2013', .";s "completion afinal). Project Report April, 2013 = , 'Right Of Way = December, 2013 E Design , June, 2014 :, �' Ready to=bid_for construction August, 2014 :_° .e nstruction .(dependent upon state ! 2014 - 2016 a .', I funding),/, ;i • CITY COUNCIL - CONSIDERATION OF ADOPTION'OF RESOLUTION APPROVING AMENDMENT NO.2 TO THE COOPERATIVE AGREEMENT WITH CALTRANS FOR DEVELOPMENT OF THE BRISCO ROAD-HALCYON ROAD/ROUTE 101 INTERCHANGE PROJECT THROUGH PROJECT APPROVAL AND ENVIRONMENTAL DETERMINATION(PA&ED) NOVEMBER 22, 2011 PAGE 3 ALTERNATIVES: The following alternatives are provided for the Council's consideration: • Adopt Resolution approving Amendment No. 2 to Cooperative Agreement#05-CA- 0140; • Do not adopt Resolution approving Amendment No. 2 to Cooperative Agreement #05-CA-0140; • Modify and adopt Resolution approving Amendment No. 2 to Cooperative Agreement#05-CA-0140 and forward to Caltrans for consideration; or • Provide direction to staff. ADVANTAGES: The amendment primarily extends the term of the agreement to coincide with PA&ED completion. Cooperative Agreement#05-CA-0140 also allows Caltrans, at no cost to the City, to provide quality assurance activities such as investigation of potential hazardous material sites, reviews and approvals, and timely processing of PA&ED. The Agreement also allows Caltrans to issue encroachment permits to the City and its consultants authorizing entry onto the State highway right of way to perform survey and other investigative activities required for preparation of PA&ED at no cost. DISADVANTAGES: 'There are no disadvantages in approving the proposed amendment. ENVIRONMENTAL REVIEW: A detailed environmental review is performed during the PA&ED phase of project development. A draft Project Report (PR), an engineering report that describes the work and possible alternatives, is prepared in parallel with the environmental studies. Following circulation of the Draft environmental document(the public review period), a public hearing is held. After analyzing the public hearing comments, a preferred alternative is normally selected, which allows the preparation and approval of the final environmental document which is attached to the PR. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 17, 2011. The Agenda and staff report were posted on the City's website on Friday, November 18, 2011. No public comments were received. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING AMENDMENT NO. 2 TO COOPERATIVE AGREEMENT #05-CA-0140 FOR DEVELOPMENT OF THE BRISCO ROAD-HALCYON ROAD/ROUTE 101 INTERCHANGE PROJECT THROUGH PROJECT APPROVAL AND ENVIRONMENTAL , DETERMINATION (PA&ED) WHEREAS, the City of Arroyo Grande desires improvements on State Route 101 through Arroyo Grande, including modifications to interchanges and ramps, between East Grand Avenue and Oak Park Boulevard; and WHEREAS, a ,cooperative agreement is required when a local agency proposes improvements of over $1 million within the State highway right of way; and WHEREAS, Resolution No. 3915 was adopted by the City-Council of the City of Arroyo Grande on April 25, 2006 approving the execution of Cooperative Agreement#05-CA-0140 between the City of Arroyo Grande and the California State Department of Transportation (Caltrans) outlining each agency's duties and responsibilities for the Project Approval and Environmental Determination (PA&ED) phase of project development; and WHEREAS, Resolution No. 4086 was adopted by the City Council of the City of Arroyo Grande on May 27, 2008 approving Amendment No. 1 to Cooperative Agreement#05-CA- 0140, which expires on December 31, 2011; and WHEREAS, Caltrans has prepared Amendment No. 2 to the Agreement extending the termination date upon completion of project and a finding that all parties have met all scope, , cost, and schedule commitments included in the Agreement and have signed a cooperative agreement closure statement, which is a document signed by parties that verifies the completion of project; and WHEREAS, the City Council of the City of Arroyo Grande has reviewed Amendment No. 2 to Cooperative Agreement#05-CA-0140 a true and correct copy of which is attached hereto as Exhibit "A" and has determined it to be adequate and complete. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby approve Amendment No. 2 to Cooperative Agreement#05-CA-0140 between the City=,of Arroyo Grande and Caltrans for the PA&ED phase of the Brisco Road-Halcyon -- Road/Route 101 Interchange project and authorizes the Mayor to execute said Amendment - No. 2 to Cooperative Agreement on behalf of the City. RESOLUTION NO. PAGE 2 On motion of Council Member ,seconded by Council Member and by the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of , 2011. - • RESOLUTION NO. PAGE3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY District Agreement#05-CA-0140-A/2 , Exhibit "A" 05-SLO-101-PM 13.1/14.6 05-0A3700 PA&ED— Brisco Road AMENDMENT NO. 2 TO AGREEMENT THIS AMENDMENT No. 2 , TO AGREEMENT, - ENTERED INTO EFFECTIVE ON is between the STATE OF CALIFORNIA, acting by and through its Department of Transportation, referred to herein as "STATE," and CITY OF ARROYO GRANDE, a body politic and a municipal corporation of the State of California, referred to herein as "CITY" RECITALS • 1. The parties hereto entered into a Cooperative Agreement No. 05-CA-0140 on April 25, 2006, said Agreement defining the terms and conditions of a project consisting of modifying interchanges and ramps from 0.4 km south of the Grand Avenue Overcrossing to 0.5 km south-of the Oak Park Overcrossing on State Route 101 in Arroyo Grande, referred to herein as "PROJECT". 2. The parties hereto also entered into an Amendment No.1 to Agreement on June 3, 2008, to extend the expiration date from June 30, 2008 to December 31, 2011. 3. . It has been determined that PROJECT will not be completed prior to the termination date of said Agreement. . IT IS THEREFORE MUTUALLY AGREED 1. The termination date specified in Article 20 of Section III of said Agreement is replaced in its entirety to read as follows: - -- "This Agreement will terminate upon completion of PROJECT and a finding that all parties have met all scope, cost, and schedule commitments included in this Agreement and have signed a cooperative agreement-closure statement, which is a document signed by parties that verifies the completion of PROJECT. - However, all indemnification, document, retention, audit, claims, environmental commitment, legal challenge, hazardous material, operation, maintenance and ownership articles will remain in effect until terminated or modified in writing by mutual - agreement." 2. All other terms and conditions of said Agreement shall remain in full force and effect. 3., This Amendment'No.2 to Agreement is hereby deemed to be a part of said , Agreement. 1 District Agreement#05-CA-0140-N2 SIGNATURES - PARTIES declare that: 1. Each PARTY is an authorized legal entity under California state law. 2. -Each PARTY has the authority to enter into this agreement. 3. The people signing this agreement-have the authority to do so on behalf of their public agencies. STATE OF CALIFORNIA CITY OF ARROYO GRANDE Department of Transportation 300 East Branch Street Arroyo Grande, CA 93451 By: District Director By: RICHARD KRUMHOLZ Mayor CERTIFIED AS TO FUNDS: - Approved as to form & procedure: District Budget Manager _ By: , City Attorney • 2 r , ai` polo yo INCORPORATED ItAgagt(gig JULY 10. 1811 044!FOR14 P MEMORANDUM TO: CITY COUNCIL FROM: TERESA MCCLISH, DIRECTOR OF COMMUNITY DEVELOPMENT SUBJECT: CONSIDERATION OF ADOPTION OF AN ORDINANCE AMENDING CHAPTER 16.08 OF THE MUNICIPAL CODE TO INCORPORATE PUBLIC ART GUIDELINES BY REFERENCE DATE: NOVEMBER 22, 2011 RECOMMENDATION: It is recommended that the City Council adopt an Ordinance amending Chapter 16.08 of the Municipal Code to incorporate the Public Art Guidelines by reference. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There is no fiscal impact projected from the proposed.amendment as any public art would be funded exclusively from donations or privately sponsored projects. The proposal may reduce future staff time by simplifying the process for any projects on public property. The item is not related to implementation of the Critical Needs Action Plan priorities. BACKGROUND: In 2002, the City Council approved an Art in Public Places Program and Process. In 2004, Public Art Guidelines were adopted as part of the Design Guidelines and Standards for Mixed Use Districts. The recommendations were prepared with the assistance of the San Luis Obispo County Arts Council. Initially, the program was included in Design Guidelines for Mixed Use Districts and incorporated by reference into the Municipal Code as part of that document. It was also included in an Art Donation Program approved by the City Council in 2006. The program has never been used since that time. There is currently an Eagle Scout project proposed to upgrade the Hart-Collett Firefighters' Memorial Park. The project concept includes a sculpture. The process in place is relatively cumbersome and labor intensive. As a result, at the August 9, 2011 meeting, Mayor Pro Tem Ray requested, and the City Council concurred, to direct staff to prepare modifications to the process. ti CITY COUNCIL DEVELOPMENT CODE AMENDMENT 11-005 NOVEMBER 22, 2011 PAGE 2 Recommendations were presented at the August 23, 2011 meeting. At that time, the Council delayed the item to obtain additional public input and information on examples from other cities. Results were presented to the Council on September 27, 2011. After discussion, the Council directed staff to prepare a resolution and the proposed ordinance in order to implement the recommended changes. The Planning Commission considered the proposed resolution and ordinance at a public hearing on October 18, 2011. By a 5-0 vote, the Commission recommended approval-of the proposal with some modifications. On November 8th, the City Council adopted a Resolution to modify the Public Art Guidelines and introduced the Ordinance to incorporate them by reference as a separate document into the Municipal Code. ANALYSIS OF ISSUES: The Council adopted a Resolution to address the dilemma the City experienced when the Program was developed to ensure public art pieces are viewed by the community as an enhancement, while avoiding government censorship of public art and expression. The modifications included minor changes to panel representatives, the selection process and guidelines. The proposed Resolution also included minor modifications to the Public Art Donation Program for consistency with the Guidelines and adds the Program criteria to the Guideline document. The proposed Ordinance will incorporate by reference into the Municipal Code the Public Art Guidelines as a separate document from the Design Guidelines and Standards for Mixed.Use districts. ALTERNATIVES: The following alternatives have been identified: 1. Adopt the Ordinance; 2. Request further modifications to the process and reintroduce the Ordinance; 3. Do not adopt the Ordinance; 4. Provide staff other direction. , ADVANTAGES: Proposed changes are intended to accomplish the original goals of the Program, but streamline it to reduce staff involvement and better facilitate potential art projects on public property. Identifying the Guidelines separately into the Municipal Code will allow them to be easily accessed. DISADVANTAGES: No disadvantages have been identified. CITY COUNCIL DEVELOPMENT CODE AMENDMENT 11-005 NOVEMBER 22, 2011 PAGE 3 ENVIRONMENTAL REVIEW: In accordance with the California Environmental Quality Act (CEQA) Guidelines, staff has determined that the Resolution and Ordinance are categorically exempt per Section 15061(b)(3) and 15378(a) of the Guidelines (in that it is not a project that has the potential to cause a significant effect on the environment.) PUBLIC NOTIFICATION AND COMMENTS: A summary of the Ordinance was published in The Tribune on Wednesday, November 16, 2011 pursuant to State law. The Agenda was posted in front of City Hall on Thursday, November 17, 2011 and on the City's website on Friday, November 18, 2011. No comments were received. ORDINANCE NO. AN ORDINANCE OF-THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING CHAPTER 16.08 OF TITLE 16 OF THE MUNICIPAL - CODE TO INCORPORATE THE PUBLIC ART GUIDELINES BY REFERENCE WHEREAS, Section 16.08.010 of the Municipal Code specifies documents that are incorporated by reference into Title 16 of the Municipal Code; and WHEREAS, the Planning Commission finds that this project is consistent with the City's General Plan, Development Code and the environmental documents associated therewith, and that the project is exempt under per Sections 15061(b)(3) and 15378 of the California Environmental Quality Act (CEQA) Guidelines; and WHEREAS, the Planning Commission of the City of Arroyo Grande considered and recommended approval of the proposed amendments to the Public Art Guidelines at a duly noticed public hearing on October 18, 2011, in accordance with the Development Code of the City of Arroyo Grande at which time all interested persons were given the opportunity to be heard; and WHEREAS, after consideration of all testimony and all relevant evidence,the City Council has determined that the following Development Code Amendment findings can be made in an affirmative manner: A. The proposed revisions to Title 16 are required to ensure consistency with the objectives, policies and implementation measures of the General Plan, particularly the Land Use Element, and is therefore desirable to implement the provisions of the General Plan. . B. The proposed revisions to Title 16 will not adversely affect the public health, safety, and welfare or result in an illogical land use pattern. C. The proposed revisions are consistent with the purpose and intent of Title 16 and satisfy the intent of Chapter 16.08 of the Municipal Code and provide for internal consistency. D. The proposed revisions to Title 16 are exempt under per Sections 15061(b)(3) and 15378 of the California Environmental Quality Act(CEQA) Guidelines. NOW, THEREFORE, BE IT ORDAINED BY THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AS FOLLOWS: SECTION 1: The above recitals and findings are true and correct and are incorporated herein by this.reference. ORDINANCE NO. PAGE 2 • SECTION 2: Arroyo Grande Municipal Code("AGMC") Section 16.08.010 ("Incorporation by Reference") is hereby amended to add Subsection (S) as follows: S. Public Art Guidelines, as amended. SECTION 3: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full text of the proposed Ordinance shall be posted in the office of the City Clerk. Within fifteen (15) day s after adoption of the Ordinance, the summary with the names of those City Council members voting for and against the Ordinance shall be published again, and the City Clerk shall post a certified copy of the full text of such adopted Ordinance. This Ordinance shall take effect and be in full force and effect thirty(30)days after its passage. SECTION 4: This Ordinance shall take effect and be in full force and effect thirty (30) days after its passage. . SECTION 5: If any section, subsection, sentence, clause, or phrase of this Ordinance is for any reason held to be invalid or unconstitutional by a decision of any court of competent jurisdiction, such decision shall not affect the validity of the remaining portions of this Ordinance. The City Council hereby declares that it would have passed this Ordinance and each and every section, subsection, sentence, clause, or phrase not declared-invalid or unconstitutional without regard to whether any portion of the ordinance would be subsequently declared invalid or unconstitutional. On motion of , seconded by , and on the following roll call vote to wit: AYES: - NOES: ABSENT: the foregoing Ordinance was adopted this day of - 2011. ORDINANCE NO. PAGE 3 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: . TIMOTHY J. CARMEL, CITY ATTORNEY ARROYO ° INCORPORATED 9Z VS ..•J D m * JULY 10, 1011 0 MEMORANDUM -14IFOR0P TO: CITY COUNCIL FROM: TERESA MCCLISH, DIRECTOR OF COMMUNITY DEVELOPMENT BY: MATTHEW DOWNING, PLANNING INTERN SUBJECT: CONSIDERATION OF STAFF PROJECT 11-003; LOCATION — CITYWIDE; APPLICANT — CITY OF ARROYO GRANDE; ADOPTION OF AN ORDINANCE ADDING CHAPTER 9.32 TO TITLE 9 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING MOBILE VENDING AND A RESOLUTION ESTABLISHING A PERMIT PROCESSING FEE DATE: NOVEMBER 22, 2011 RECOMMENDATION: { It is recommended that the City Council: 1. Adopt an Ordinance of the City Council of the City of Arroyo Grande adding Chapter 9.32 to Title 9 of the Arroyo Grande Municipal Code Regarding Mobile Vending; and 2. Adopt a Resolution amending the Master Fee Schedule to establish a permit processing fee for mobile vendor permit and mobile vendor employee permit applications. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: An impact upon required Police Department resources is expected to be slightly increased if the proposed Ordinance is adopted as a result of processing mobile vending permits and enforcement of the City's regulations. BACKGROUND: This year, City staff has received a number of inquiries from the public regarding permit requirements for mobile vendors in the City. The Arroyo Grande Municipal Code currently does not address this type of activity and, as a result, City staff was unable to directly regulate mobile vendors to ensure that potential impacts to public health and safety are addressed and mitigated. The City Council introduced an Ordinance as presented by City staff at a regularly scheduled meeting on November 8, 2011. CITY COUNCIL STAFF 11-003 NOVEMBER 22,2011 PAGE 2 ANALYSIS OF ISSUES: Project Description: The proposed Ordinance will add Chapter 9.32 to Title 9 of the Arroyo Grande Municipal Code, establishing mobile vending regulations and permitting requirements. The City's Police Department will be responsible for processing the mobile vending permits and enforcing the City's mobile vending regulations. Permit Processing Fees: - After consultation with the Chief of Police, City staff is proposing the Council adopt a Resolution amending the Master Fee Schedule to include a fee for the processing of an application for a mobile vendor permit and mobile vendor employee permit. The proposed fee for both permits is the same as the currently established fee for the processing of an application for a solicitation permit, which is $63.00. ALTERNATIVES: • Adopt the Ordinance and Resolution as recommended; or • Modify and reintroduce the Ordinance; or • Do not adopt the Ordinance; or • Provide direction to staff. ADVANTAGES: • The proposed Ordinance will establish comprehensive regulations regarding mobile vending consistent with State law; and • • The Ordinance will help address public safety- concerns by limiting time, place and manner of operation and ensuring that mobile vendors are appropriately licensed and insured. DISADVANTAGES: •., Increased permitting and enforcement responsibilities by the City. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTICE AND COMMENT: A summary of the Ordinance was published in The Tribune on Wednesday, November 16, 2011 pursuant to State Law. Additionally, the agenda was posted at City Hall on November 17, 2011. To this date, no public comments have been received. ORDINANCE NO. AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADDING CHAPTER 9.32 TO TITLE 9 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING MOBILE VENDING WHEREAS, the City of Arroyo -Grande ("City") currently -does not regulate mobile . vendors; and WHEREAS, California Vehicle Code § 22455 and Health and Safety Code § 114315 authorize the City, in the interest of public safety, to adopt rules and requirements regulating the type and the time, place and manner of mobile vending; and WHEREAS, the City Council finds that, unless properly regulated, mobile vendors pose a unique risk to the health, safety and welfare of the public due to the inherent risks associated with mobile vending, including, but not limited to, impacts to traffic/ pedestrian safety, zoning concerns, mobility, unsanitary conditions involving food preparation, risks to children and consumer protection; and WHEREAS, the inherent nature of mobile vending and the ability of such vendors to be , located on private property and public streets and move quickly from place to place in the community, including near parks, schools and other places frequented by children, warrants imposing'certain regulatory measures, including requiring background checks, to protect the health, safety and welfare of the community; and WHEREAS, it is the purpose of this Ordinance to protect the public safety within the City by establishing rules and requirements for mobile vending. NOW, THEREFORE, BE IT ORDAINED by the City Council of the City of Arroyo Grande as follows: SECTION 1: The above recitals and findings are true and correct and incorporated herein by this reference. . SECTION 2: Arroyo Grande Municipal Code Chapter 9.32 is_ hereby added to the Arroyo Grande Municipal Code in its entirety as follows: CHAPTER 9.32 — MOBILE VENDING 9.32.010 Purpose and intent. The city finds that the vending of produce, prepared or prepackaged foods, goods, :"and/or wares at semi-permanent locations on public streets, sidewalks, or alleys and on private property may pose unsafe conditions and special dangers to the public health, safety and welfare of the residents of the city. It is the purpose of this chapter to provide clear and concise regulations governing these types of vending operations to prevent safety, traffic and health hazards, and to preserve the peace, safety and welfare of the city and its residents. ORDINANCE NO. PAGE 2 - 9.32.020 Applicability. Except as otherwise provided in this chapter, it is unlawful for any person or entity to act . as a vendor or employee of a mobile vendor, within the city without having first obtained a mobile vending or mobile vending employee permit issued pursuant to this chapter. A. Number of permits: A mobile vending permit shall be required for the operation of each vending vehicle regardless of ownership or management. B. Term of permit; renewal: Any mobile vending permit or mobile vending employee permit issued pursuant to this chapter shall automatically expire one (1) year - from the date of issuance, unless an earlier expiration date is noted on the permit. The permit may be renewed by the chief of police subject to compliance with the standards established in this chapter and payment of all applicable fees. C. Transferability: A mobile vending or mobile vending employee permit is not- - transferable to any other entity or person and is valid only as to the original applicant. D. Exemptions: A mobile vending permit is not required for the following activities: 1. The sale of agricultural products on the site where the product is grown; 2. Catering for private parties held exclusively on private property and not open to the general public; 3. Permitted community events such as, but not limited to, farmers markets, crafts fairs, street fairs, and other special events approved and designated by the city; and 4. Delivery activities of any establishment with a fixed place of business, - which only delivers its products, services, or goods to a specified address in response to a customer-request, order, or invoice previously placed through that fixed place of business. 9.32.030 Definitions. For the purposes of this chapter, the following words and phrases shall have the meanings respectively ascribed to them by this section: A. "Developed site" means a.site that has gravel, paved concrete or asphalt parking surface and paved ingress and egress that meets city standards. B. 'Vending" means selling, offering for sale, or displaying or dispensing any food, beverages, goods, wares, or merchandise from any device used for carrying goods, wares, or merchandise. - C. "Vending vehicle" means a mobile food facility, temporary food facility, catering truck, wagon, pushcart, or other motorized or non-motorized conveyance upon which food, beverages, goods, wares, or merchandise is sold, offered for sale, or distributed. ORDINANCE NO. PAGE 3 D. "Vendor" means any individual or entity who sells and makes immediate delivery, • or offers for sale and immediate delivery, any food, beverages, goods, wares, or merchandise from a vending vehicle, including employees of mobile vendors. 9.32.040 Review Authority. Mobile vending and mobile vending employee permits shall be approved or denied by the chief of police, in compliance with this chapter. , 9.32.050 Application filing and processing. Applicants for a mobile vending permit under this chapter, and persons working as an employee of a mobile vendor shall file with the chief of police an application in writing on a form to be furnished by the city, which shall give the following information: A.. A copy of the applicant's and/or operator's, or employee's Government issued form of identification; B. Name, address(es), and telephone number(s) of the applicant; C. A statement of the type of-food, beverages, or merchandise to be sold; D. -A,copy of a current registration of vending vehicle; E. Intended locations, days and hours of operation; F. For vending on private property: 1. Letter of consent signed by the property owner or authorized representative; 2. A site plan, drawn to scale and with dimensions, indicating the location of all existing buildings, structures, driveways, parking-spaces, traffic controls, and improvements and the location where the proposed vending activity will be located on site, and demonstrating that there will be adequate ingress and egress to the site and that the mobile vending activity will have adequate parking and not utilize parking otherwise required for any business located at the site; G. A copy of current San Luis Obispo County health permit(s); H. Proof of a current Arroyo Grande business license or application for business license; I. Evidence of general liability and automobile liability insurance; and J. Four color photographs showing different exterior views of the vending vehicle. 9.32.060 LiveScan. - . Prior to the issuance of a mobile vending permit or mobile vending employee permit, the applicant shall cause to be filed with the city police department a LiveScan background check conducted by the California Department of Justice within the previous six (6) months of application for a mobile vending permit. The city police department shall furnish each applicant with a LiveScan Request form for use at any LiveScan vendor location. 9.32.070 Permit processing fee. At the time the application or renewal of a mobile vending or mobile vending employee permit is filed with the chief of police, the applicant shall pay a fee sufficient to cover the ORDINANCE NO. PAGE 4 , cost .to the city of processing the application. The amount of the fee shall be set by resolution of the city council. - 9.32.080 Permit review and decision. A. Upon acceptance of a properly filed mobile vending or mobile vending employee permit application and receipt of an acceptable LiveScan report issued by the Department of Justice, the chief of police shall conduct a preliminary investigation to determine compliance with this chapter and shall make such determination within no more than thirty, (30) days of acceptance to approve or deny the application. The chief of police shall provide the applicant with written notice of his or her decision to the address indicated in the application. B. The chief of police may deny an application for a mobile vending or mobile vending employee permit if he or she makes any of the following findings: 1. The applicant has failed to pay the application permit fee. 2. The applicant has made one or more material misstatements in the application for a permit. 3. The applicant does not have a valid California driver's license, a City business license, current vehicle registration and/ or general liability and/ or automobile liability insurance. 4. The applicant's vending operation is inconsistent with the standards, conditions and requirements'of this chapter. 5. The applicant has been found in violation of this chapter at any time during the previous three (3) year period. 6. The applicant is required to register under the provisions of California • Penal Code section 290. 7. Within three (3) years of the date of the application, the applicant has been convicted in a court of competent jurisdiction or pled nolo contendere to any misdemeanor or felony offense which relates directly to the operation of mobile vending or any felony offense involving the sale of a controlled substance specified in California Health and Safety Code sections 11054, 11055, 11056, 11057 or' 11058, or at the time of application is on probation or parole for any offenses set forth in this section for an offense that was committed within three years of the date of the application. C. If the application is denied, the reasons for disapproval shall be noted on the application, and the applicant shall be notified that his or her application is denied and that no permit will be issued. Notice shall be mailed to the applicant at the address shown on the application form. D. If the chief of police approves the applicant's mobile vending or mobile vending employee permit, he or she shall endorse his or her approval on the application and shall,. upon payment of the prescribed fee, deliver the mobile vending or mobile vending employee permit to the applicant. ORDINANCE NO. . PAGE 5 9.32.090 Indemnification. As a condition of issuance of a mobile vending permit, the vendor shall agree to indemnify, hold harmless, and defend the city and its officials, employees and agents - from and against any and all liability, damage and/or loss arising from activities by the vendor, its employees and agents. . 9.32.100 Standards, conditions, requirements. All vendors shall_comply‘with the following standards, conditions and requirements: A. Location: 1. Vending shall occur only on a private developed site ,zoned Gateway Mixed-Use, Fair Oaks Mixed-Use, Highway Mixed-Use, Industrial Mixed- Use, Office Mixed-Use, Public Facility, or locations consistent with Vehicle Code § 22455; 2. No vending shall occur within ten feet (10') of a fire hydrant, fire escape, building entrance, bus stop, loading zone, handicapped parking space or access ramp, fire station driveway or police station driveway. A greater distance or separation from other uses may be required, under the permit, in order to preserve line-of-sight, or for other safety reasons; 3. No vending shall occur within three hundred feet (300') of the grounds of any elementary or junior high school; 4. No vending shall ' occur within five hundred feet (500') of a freeway entrance or exit; _ 5. Vendors shall not stop in any single location for more than one and one half hours in any twenty-four hour period. 6. Vending at the Soto sports complex or any other city park, recreational facility, or sports complex is permitted only upon the prior written . authorization from the Arroyo Grande Recreation and Maintenance Services Division. B. Design and operating standards: 1. Condition/appearance of site: a. The vendor shall maintain the area within which vending activities occur in a clean, safe and sanitary condition; b. No tables, chairs, fences, shade structures, other site furniture, or any freestanding signs shall be permitted in conjunction with the vendors vending activities; . c. Should any site improvements be needed for ongoing vending operations, the vendor shall be required to apply for appropriate . permits to ensure building and public safety and consistency with applicable building and zoning regulations; d. The vendor shall not attach or use any water lines, electrical lines or gas lines during vending operation; and ORDINANCE NO. PAGE 6 . e. Exterior storage or display of refuse, equipment, materials, goods, wares, or merchandise associated with the vendor is prohibited. 2. Condition/appearance of vending vehicle: a. The vendor shall display, in plain view and at all times, current permits and licenses in or on their vending vehicle; b. Any vending vehicle shall be clean and in good repair; c. The vendor shall not discharge items from any vending vehicle onto the sidewalk, gutter, storm inlets, or streets; and d. The width, length, and height of all vending vehicles and devices shall be subject to review as part of consideration of the mobile _ vending permit.. 3. Hours of operation: Vending shall be conducted within the hours of 9:00 am and not later than 9:00 pm. All activities shall comply with the city's . noise ordinance. 4. Lighting: The vendor shall provide adequate lighting to ensure customer safety. Lighting shall be directed downwards and away from public streets and adjacent properties. 5. Obstructions, hazards: No vendor shall obstruct vehicular traffic, bicycle traffic, sidewalk pedestrian traffic, or accessibility to vehicles parked adjacent to a curb, and shall not create public health or safety hazards. 6. Parking: Prior to issuance of the mobile vending permit, the city shall confirm that an acceptable area for customer parking exists, or shall specifically exempt the vendor from this requirement due to the nature and/or location of the use. If the vending will occur on private property the city shall determine that there will be adequate ingress and egress to the site, and that the mobile vending activity will have adequate parking and not utilize parking otherwise required for any business located on the site. Parking for the vendor shall be specified in compliance with the mobile vending permit. The vendor shall not indicate exclusive roadway parking or reserve any public parking area for the vendor's customer parking. 7. Exceptions: Exceptions to increase length of time for vending in a single location or daytime hours for special events are to be filed with the chief of - police and considered on an individual basis. 8. Other applicable regulations:-Each vendor shall comply at all times with all applicable Federal, State, county, city and any other governmental requirements. ORDINANCE NO. PAGE 7 . 9.32.110 Denials, suspension, revocation, requests for additional information. A. A mobile vending or mobile vending employee permit issued under this chapter may be suspended or revoked by the chief of police for any of the following causes: - 1. Fraud or misrepresentation in the course of vending; . 2. Fraud or misrepresentation in the application for the mobile vending permit; -, , 3. Vending in violation of this chapter; or 4. Vending in a manner that creates a public nuisance or constitutes a danger to the public. 9.32.120 Appeals to City Manager. In the event that any applicant or permittee desires to appeal from any order, revocation or other ruling of the chief of police or any other official of the thy, made under the provisions of this chapter, such applicant or any other person aggrieved shall have the right to appeal such action or decision to the city manager within fifteen (15) days after . the notice of the action or decision has been mailed to the person's address as shown on the permit application:An appeal shall be taken by filing with the police department a written appeal statement setting forth the grounds for the appeal. The chief of police shall transmit the written statement to the city manager within ten (10) days of its filing and the city manager shall set a time and place for a hearing on appeal. A hearing shall be set not later than sixty (60) days from the date of filing of the applicant's written appeal statement with the-police department. Notice of the time and place of the hearing shall be given to the appellant in the same manner as provided for the mailing of notice of suspension or revocation. The decision of the city manager, or his or her designee, on the appeal shall be final and binding on all parties concerned. - 9.32.130 Violations. Any person who violates a provision of this chapter is guilty of a separate offense for each day or part of a day during which the violation is committed, continued or permitted. Any person who violates any provision in this chapter shall be guilty of a misdemeanor. SECTION 3: If any section,- subsection, subdivision, paragraph, sentence, or clause of this Ordinance or any part thereof is for any reason held to be unlawful, such decision shall not affect the validity of the remaining portion of this Ordinance or any part thereof. The City Council hereby declares that it would have passed each section, subsection, subdivision, paragraph, sentence, or clause thereof, irrespective of the fact that any One or more section, subsection, subdivision, paragraph, sentence, or clause be declared unconstitutional. SECTION 4: Upon adoption of this Ordinance, the City Clerk shall file a Notice of Exemption pursuant to 14 CCR § 15062. • ORDINANCE NO. PAGE 8 SECTION 5: A summary of this Ordinance shall be published in a newspaper published and circulated in the City of Arroyo Grande at least five (5) days prior to the City Council meeting at which the proposed Ordinance is to be adopted. A certified copy of the full . text of the proposed Ordinance shall be posted in the office of the City Clerk. Within fifteen (15) days after adoption Of the Ordinance, the summary with the names of those City Council Members voting for and against the Ordinance shall be published again, and the City Clerk shall post a certified copy of the full text of such adopted Ordinance. SECTION 6: This Ordinance shall take effect thirty (30) days from the date of adoption. On motion of Council Member , seconded by Council Member , and on the following roll call vote to wit: • AYES: - NOES: ABSENT: The foregoing Ordinance was adopted this day of November, 2011. ORDINANCE NO. PAGE 9 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING THE MASTER FEE SCHEDULE FOR THE POLICE DEPARTMENT TO ESTABLISH THE AMOUNT OF A MOBILE VENDOR PERMIT APPLICATION FEE WHEREAS, the City Council of the City of Arroyo Grande has adopted Ordinance No. , adding Chapter 9.32 to the Arroyo Grande Municipal Code establishing regulations for mobile vending; and WHEREAS, newly adopted Arroyo Grande Municipal Code Section 9.32.070 contained in Chapter 9.32 requires that the City Council establish a fee for the processing of an application for a mobile vending permit ("mobile vending permit application fee"); and WHEREAS, the City Council has considered the processing of a mobile vendor permit to be similar to the processing of solicitation permits; and WHEREAS, the City Council has considered the documentation provided by the Police Department and Administrative Services Department regarding the cost to the City of processing an application for a mobile vending permit. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande as follows: 1. As authorized by Municipal Code Section 9.32.070, the mobile vendor permit application fee is set at sixty-three dollars ($63.00): 2. As authorized by Municipal Code Section 9.32.070, the mobile vendor employee permit application fee is set at sixty-three dollars ($63.00). 3. The Master Fee Schedule for the Police Department, as set forth in Exhibit A, attached hereto and incorporated herein by reference, is hereby amended and approved to include the fees for a mobile vendor permit and a mobile vendor . employee permit. . 4. This Resolution shall become effective upon the effective date of Ordinance No. - . On a motion by Council Member , seconded by Council Member _, and by the following roll call vote to wit: AYES: - NOES: ABSENT: the foregoing Resolution was adopted this day of November 2011. RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Exhibit A • City of Arroyo Grande MASTER FEE SCHEDULE Fiscal Year 2011-12 - "POLICE" Fee Description FY 2010-11 Fee FY 2011-12 Fee SERVICES(continued) Civil Witness Fee(Deposit) $ 150 $ 152 Emerg Resp-Impaired Driver Accident($1,000 max)-APS hourly rate hourly rate Property Intake&Release(Guns)-Items 1 -5 58 59 Property Intake&Release(Guns)-Each Add'I Item 11 11 Property Handling for Mailing/Shipping 33 33 Nuisance response(second party response) 50 51 Juvenile Alcohol Party Response 50 51 Tattoo Parlor 105 106 Tattoo Artist 105 106 Solicitation(per solicitor) 63 63 •-�-��°�... >. 7;�}:,g>_;' �<,,-,,47 7"x'1�t E k1'G°3,u, yS�-c s...y."u1 2� ��r� �. "rK .^: _ =ermt _;ry ° _ , ^_ Tobacco Retailers 208 210 Palmreader/Fortune Teller Permit: Original Application 156 158 Department of Justice fingerprinting(DOJ) passthrough passthrough FBI fingerprint processing(FBI) passthrough passthrough Fingerprint services(FPS)(per Penal Code Section 13300) 10 10 Annual Renewal Application 130 132 P almreader/Fortune Teller Establishment Permit: Original Application 284 287 Department of Justice fingerprinting(DOJ) passthrough passthrough FBI fingerprint processing(FBI) passthrough passthrough Fingerprint services(FPS)(per Penal Code Section 13300) 10 10 Annual Renewal Application 180 182 Auxiliary Police Services(APS): Hourly Rates: Provided by Provided by Hourly Rate:Chief Admin Svcs - Admin Svcs Hourly Rate:Commander -� - •� Hourly Rate:Sergeant - •- Hourly Rate:Sr. Police Officer - •� Hourly Rate: Police Officer - - Hourly Rate:Support Services Tech 1, - - Hourly Rate: Executive Secretary " - • Hourly Rate:-Crossing Guard Hourly Rate:Cadet Hourly Rate:Community Services Coordinator - Hourly Rate:Support Services Supervisor - Hourly Rate: Blended P.O.and Sr. P.O. - - 12 MEMORANDUM TO: CITY COUNCIL FROM: ANGELA KRAETSCH, DIRECTOR OF ADMINISTRATIVE SERVICES BY: KAREN SISKO, HUMAN RESOURCES MANAGER" SUBJECT: CONSIDERATION OF A RESOLUTION ADOPTING AN AMENDMENT TO THE FULL FLEX CAFETERIA PLAN SECTION 125 DATE: NOVEMBER 22, 2011 RECOMMENDATION: It is recommended the City Council adopt a resolution establishing an amendment to • the Full Flex Cafeteria Section 125 Plan ("Cafeteria Plan") for the Management Group, the International Association of Fire Fighters, Local 4403 ("IAFF"), the Arroyo Grande Police Officers' Association ("AGPOA") and Service Employees International Union, Local 620 ("SEIU"). IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: There will be an increase in Cafeteria Plan costs of approximately $45,400 in FY 2011- 12. This increase was included in the adopted FY 2011-12 and FY 2012-13 Biennial Budget. No additional appropriation is required. Minimal staff time is projected to implement the changes. BACKGROUND: In 2008, the City implemented the equal contribution plan under the CaIPERS Health Benefit Program to control costs of retiree medical insurance. In doing so, the City was required to provide a Cafeteria Plan to its employees. Under a Cafeteria Plan, employees are given flex dollars to spend on their benefits, which include medical, dental, and vision insurance. An employee may opt out of medical coverage only if they can provide proof of other coverage. The Cafeteria Plan was adopted on November 13, 2007 for the Management Group and the IAFF with an effective date of January 1, 2008. An amendment to the plan document was adopted on August 12, 2008, with an effective date of January 1, 2009 to include employees represented by the AGPOA and SEIU. ANALYSIS OF ISSUES: Under the CaIPERS Health Benefit Program equal contribution plan, the City is required to provide the same benefit to active employees as retired employees. The amount designated is the minimum amount required by CaIPERS. In 2012, the minimum is ,s CITY COUNCIL CONSIDERATION OF A RESOLUTION ADOPTING AN AMEDNMENT TO THE FULL FLEX CAFETERIA PLAN SECTION 125 NOVEMBER 22, 2011 PAGE 2 $112.00. This amount is increased annually by a cost of living adjustment. Under the Cafeteria Plan, the City designates this minimum amount as the medical contribution towards active employees. Under the equal contribution plan, this same amount is then designated as the retiree medical contribution. The City's contributions towards the Cafeteria Plan are negotiated with each bargaining unit. The Cafeteria Plan rates for 2012 are the only items changed in the amendment. The adjustment is necessary because increased amounts are not issued to the City by CaIPERS until August for the upcoming year. ALTERNATIVES: The following alternatives are provided for the Council's consideration: - Approve staffs recommendation by adopting the resolution; -- Modify as appropriate and adopt the resolution; or - Provide direction to staff. ADVANTAGES: The Cafeteria Plan was established in conjunction with the CaIPERS Health Benefit Program equal contribution plan for employee groups to assist in managing future retiree medical costs. If this plan was not established, retiree medical costs would have continued to grow at a rate of 5% of the active employee contribution each year until the retiree contributions were equal to the active employees' contributions. The cost of future retiree medical benefits would have had a serious detrimental impact on the City's budget. Approval of staff's recommendation will maintain the City's medical benefits consistent with contractual obligation set forth in the terms of the existing labor agreements. DISADVANTAGES: There are no disadvantages to the Cafeteria Plan. ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, November 17, 2011. The Agenda and report were posted on the City's website on Friday, November 18, 2011. No public comments were received. Attachment: 1. Amendment to the Full Flex Cafeteria Plan Section 125 Plan Document. RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING AN AMENDMENT TO THE FULL FLEX CAFETERIA PLAN SECTION 125 TO UPDATE THE CAFETERIA PLAN RATES FOR 2012 WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best interest of the City and the employees in the Arroyo Grande Police Officers' Association, the Service Employees International Union, Local 620, the unrepresented Management, and the International Association of Fire Fighters, Local 4403 group to amend the Full Flex Cafeteria Plan Section 125 to update the cafeteria plan rates for 2012; and WHEREAS, the City has met and conferred with the Arroyo Grande Police Officers' Association, the Service Employees International Union, Local 620, and the International Association of Fire Fighters, Local 4403 and incorporated the Cafeteria Plan provisions into their respective Memorandums of Understanding; and WHEREAS, a copy of the City of Arroyo Grande Full Flex Cafeteria Plan Section 125 is on file in the Administrative Services Department. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo Grande that: 1.- An amendment is hereby made to the Full Flex Cafeteria Plan Section 125 to update the rates for 2012, as set forth in the attachment hereto marked Exhibit "A", and incorporated herein by this reference. 2. The terms of this Resolution shall become effective January 1, 2012. On motion of Council Member , seconded by Council Member , and on the following roll call vote, to wit: AYES: NOES: ABSENT: the foregoing Resolution was passed and adopted this day of ,.2011. RESOLUTION NO. PAGE 2 TONY FERRARA, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: STEVEN ADAMS, CITY MANAGER APPROVED AS TO FORM: TIMOTHY J. CARMEL, CITY ATTORNEY Exhibit "A" AMENDMENT This document amends and replaces Appendix B of the City of Arroyo Grande Full Flex Cafeteria Plan Section 125 Document. This amendment shall become effective January 1, 2012. Appendix B shall now read: APPENDIX B FLEX-DOLLAR ALLOWANCE ARROYO GRANDE MANAGEMENT EMPLOYEES With Medical Coverage , Total Monthly Employee Benefit Employee Only $602.28 Employee Plus One $1,108.51 Employee Plus Two or more $1,420.90 If employee waives medical coverage (cash $501.93 back option) ARROYO GRANDE POLICE OFFICERS' ASSOCIATION EMPLOYEES With Medical Coverage Total Monthly Employee Benefit Employee Only $602.28 Employee Plus One $1,108.51 Employee-Plus Two or more $1,420.90 If employee waives medical coverage (cash $501.93 back option) ARROYO GRANDE SERVICE EMPLOYEES INTERNATIONAL UNION, LOCAL 620 EMPLOYEES With Medical Coverage Total Monthly Employee Benefit Employee Only $602.28 Employee Plus One $1,108.51 Employee Plus Two or more $1,420.90 If employee waives medical coverage (cash $501.93 back option) _ Amendment to Full Flex Cafeteria Plan Section 125 Page 2 • INTERNATION ASSOCIATION OF FIRE FIGHTERS, LOCAL 4403 EMPLOYEES With Medical Coverage Total Monthly Employee Benefit Employee Only $604.85 Employee Plus One $1,113.69 Employee Plus Two or more $1,427.61 If employee waives medical coverage (cash $504.50 back option) • CITY OF ARROYO GRANDE BY: Steve Adams, City Manager otROyO ° Gp f• INCORPORATED �Z MEMORANDUM it JULY 10. 1911 * C4L'F0 ' TO: CITY COUNCIL FROM: STEVEN ADAMS, CITY MANAGER SUBJECT: CONSIDERATION OF ANNUAL LOCAL SALES TAX APPROPRIATIONS AND ALLOCATION REPORT AND 5-YEAR PLAN DATE: NOVEMBER 22, 2011 RECOMMENDATION: It is recommended the City Council: 1) approve the proposed Annual Local Sales Tax Appropriations and Allocation Report; 2) approve the proposed revised local sales tax appropriations for FY 2011-12; and 3) approve the proposed updated Local Sales Tax 5-Year Plan. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: Revenue from the local sales tax in FY 2011-12 is now projected to be approximately $1,750,000. This is based on a conservative projected increase of 1.5% to the actual FY 2010-11 revenue, which is a rate consistent with the 5- Year Plan previously approved by the City Council. The beginning fund balance is $2,085,387. A total of $3,507,188 in FY 2011-12 expenditures are proposed, which will result in a projected ending year fund balance of approximately $328,199. This amount represents an unappropriated fund balance of approximately 19% of the annual revenue. Unlike other funds that base fund balance on expenditures, we have proposed to informally track reserves based upon revenues in this fund since expenditures vary drastically from year to year depending upon when major capital projects are completed. Therefore, percentage of expenditures would not provide a meaningful measure. The plan presents an aggressive work program for staff for completion of capital projects. However, funds are included within project budgets for project and construction management when necessary to utilize outside resources. The plan is designed consistent with the priorities established in the Critical Needs Action CITY COUNCIL CONSIDERATION OF ANNUAL LOCAL SALES TAX APPROPRIATIONS AND ALLOCATION REPORT AND 5-YEAR PLAN NOVEMBER 22, 2011 PAGE 2 Plan and those originally established for Local Sales Tax funds when the ballot measure was proposed and approved. BACKGROUND: In November 2006, the voters of Arroyo Grande approved Measure 0-06, which established a half-cent local sales tax to meet City needs identified in the City's long-range financial plan. The following four categories of needs were projected: • Transportation projects, including upgrade of the Brisco/Halcyon interchange; • Infrastructure improvements, including the street, drainage and creek systems; • Public safety needs, including Police and Fire Department facilities, equipment and staffing; and • Facility upgrades to meet Americans with Disabilities Act (ADA) requirements. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds, which has been accomplished each year since the measure was approved. Since final revenue and expenditure figures have been received for FY 2010-11, staff has now prepared the next annual Local Sales Tax Allocation Report, which is presented in Attachment 1. The report consists of four pages. It is designed to be printed in a fold-out format. It includes both actual expenditures from FY 2010-11 and recommended expenditures for FY 2011-12. While not required by the measure, staff has also maintained a practice of annually updating a 5-Year Plan. This enables the Council to ensure that immediate funding commitments are consistent with plans to achieve the long- term goals of the original local sales tax measure. The recommended 5-Year Plan is presented as Attachment 2. ANALYSIS OF ISSUES: Despite experiencing major operational funding constraints from the economic downturn, the City has maintained its commitment to spending local sales tax revenues for the purposes communicated to the public when it was originally proposed. The majority of the funds were intended to address capital infrastructure and facility needs. Prior to approval of the local sales tax, the City had minimal General Fund revenue available for capital improvements. Since the measure went into effect in 2007, the City has made substantial progress in addressing some of the most urgent needs. Due to that progress, the City is now in the position of being able to fund an effective ongoing maintenance program. CITY COUNCIL CONSIDERATION OF ANNUAL LOCAL SALES TAX APPROPRIATIONS AND ALLOCATION REPORT AND 5-YEAR PLAN NOVEMBER 22, 2011 PAGE 3 The proposed FY 2011-12 Budget and 5-Year Plan will make adjustments to the City's current 5-year Capital Improvement Program (CIP) based upon staffs analysis of current needs and infrastructure maintenance programs. If approved, the FY 2011-12 Budget and CIP will be amended to reflect the changes. The following are the only changes to what has been approved in the FY 2011- 12 Biennial Budget, as well as the First Quarter Budget Report: • Funding for Fire staffing has been increased by $25,000 to fund a portion of the increased costs due to the formation of the Five Cities Fire Authority. Staff has determined this is an eligible expense for these funds since it represents a significant enhancement to Fire services. It also does not impact other projects or represent an increase to overall public safety funding since the grant received for the aerial apparatus reduced the amount of local sales tax funds originally programmed for that equipment. • Funding for the Pavement Management Program has been increased by $275,000. This is intended to be used to move up resurfacing portions of Fair Oaks Avenue and Elm Street in the existing schedule per Council direction. It may also be used for repairs to James Way, increased funding to complete the Greenwood Tract project if necessary, and/or additional costs to complete the El Camino Real reconstruction project. • Funding for the street tree trimming program has been reduced by $25,000 because the full $50,000 will not be needed since it will not begin until the tree inventory is completed in January 2012. • It is recommended to eliminate the CIP project and budget of $150,000 to construct a restriction plate at the Via La Barranca basin to regulate outflow from the basin. Staff has made other improvements and believes this cost is no longer necessary. Funding for construction of the underground drainage system is maintained. • It is recommended to increase the budget for the Newsom Springs drainage project by $70,000 and decrease the budget for Drainage and Creek Protection Improvements by $30,000 in order to fund costs associated with the construction of the headwall at Branch Mill Road. • A new allocation of$100,000 is recommended for upgrade of the Car Corral parking lot. This will be combined with over $80,000 already budgeted from the Parking Fund to construct this project. The project has already been designed and was bid last year, but bids were rejected due to insufficient funding in the budget. The condition of the parking lot is extremely poor and CITY COUNCIL CONSIDERATION OF ANNUAL LOCAL SALES TAX APPROPRIATIONS AND ALLOCATION REPORT AND 5-YEAR PLAN NOVEMBER 22, 2011 PAGE 4 in need of reconstruction. However, drainage, ADA and pedestrian improvements are also needed. Therefore, these were included in a design that increases the number of parking spaces, but resulted in a cost increase well above what was originally budgeted. Staff had intended to supplement the project budget with Redevelopment Agency funds, but they were taken by the State. Staff also recommended delaying the project to ensure sufficient funding was available to complete the Le Point Street parking lot construction, which was identified as the top priority. Now that it is largely completed, staff recommends utilizing Local Sales Tax funds available to construct the project. • The Elm Street Community Center roof replacement budget is recommended to be increased by$10,000 due to revised cost estimates. • A new allocation of $25,000 is recommended to complete the first phase of updating the City's traffic model. This work is needed to update the City's General Plan. Since the project is critical to all traffic planning and analysis, staff believes it is an eligible expense under the Transportation category. • An allocation of $20,000 for Police firing range improvements is included, which was identified in the prior 5-Year Plan, but left out of the CIP in error. It is part of a plan to accumulate funding for needed improvements over a 4- year period. • Funding for capital project planning studies is recommended to be increased by $2,500. Given limited staffing, it is recommended to ensure funding is available for contract work when necessary to meet engineering needs when unanticipated issues arise to address infrastructure deficiencies. The recommendations include over $2.1 million for improvements and repairs to the streets and sidewalks. Of the approximately $3.5 million in expenditures, over $3.1 million is directly dedicated to the upgrade and maintenance of streets, sidewalks and drainage infrastructure and public safety expenditures, including the Police Station.project. The proposed 5-Year Plan increases future funding for the Pavement Management Program and Police Building/Corporation Yard Project. It also maintains future funding programmed for the Brisco Road Interchange project consistent with the current proposed project schedule for construction. Revenues are estimated to increase by a conservative 1.5% annually and an unappropriated fund balance above 15% is projected to be maintained. CITY COUNCIL CONSIDERATION OF ANNUAL LOCAL SALES TAX APPROPRIATIONS AND ALLOCATION REPORT AND 5-YEAR PLAN NOVEMBER 22, 2011 PAGE 5 The 2006 Local Sales Tax Measure also included a requirement for the City Council to conduct a public hearing every five years to determine whether the Local Sales Tax is still necessary and whether it can be reduced. The measure will have been in place for five years in April 2012. Therefore, the public hearing has been scheduled for the April 10th meeting. ALTERNATIVES: The following alternatives are provided for consideration: 1. Approve staffs recommendation; • 2. Direct staff to make adjustments to appropriations and approve the recommendation; 3. Provide direction to staff. ADVANTAGES: The proposed report will educate the community regarding the expenditure of the local sales funds, will provide transparency, and will meet the City's legal obligations as set forth in the original ballot measure. The recommended expenditures increase funding for important projects, particularly street improvements, and will maintain the City's commitment to utilizing the funding for the purposes communicated to and endorsed by the community when the measure was proposed. DISADVANTAGES: While funding is again increased for the Police Building project, it should be noted that staff projects that it will still not be sufficient to fund the total project cost. Therefore, supplemental funding will likely need to be determined when the financial plan for the project is prepared. Any further allocation of Local Sales Tax funds for the Police Building project would impact necessary funding for street improvements or other key infrastructure improvements. ENVIRONMENTAL REVIEW: No environmental review is required for this item. Environmental review will be performed individually for the projects identified within the funding report. PUBLIC NOTIFICATION AND COMMENTS: The agenda was posted in front of City Hall on Thursday, November 17, 2011 and on the City's website on Friday, November 18, 2011. Attachments: 1. Sales Tax Appropriations and Allocation Report 2. Local Sales Tax 5-year Revenue and Expenditure Projections Attachment 1 �•�f CITY OF r=sc GRAN_ CITY OF ARROYO GRANDE l »� = FY 2010-11/ FY 2011-12 LOCAL SALES TAX ALLOCATION REPORT In November 2006, the voters of Arroyo Grande approved Measure 0-06, which established a half-cent local sales tax to meet City needs identified in the City's long- ±a range financial plan. The following four categories of needs were projected: ge„I �+ n • Infrastructure improvements, including the street, drainage and creeks stems `}�1 A, - • Transportation projects, • Public safety needs; and • Facility upgrades to meet Americans with Disabilities Act(ADA)requirements. To ensure accountability, the measure included a provision requiring the City to publish and distribute an annual report to each household on the revenues and expenditures from the sales tax proceeds. As a result,this report summarizes all actual local sales tax expenditures for Fiscal Year 2010-11 and all budgeted local sales tax expenditures for Fiscal Year 2011-12. Total costs for some items exceed the amounts listed due to revenues provided from other sources. If you have questions or would like additional information regarding any of the items or figures outlined in this report,please feel free to contact City Hall at 473-5400. LOCAL SALES TAX ACTUAL AND BUDGETED EXPENDITURES FOR FISCAL YEARS 2010-11 AND 2011-12' FY 2010-11 FY 2011-12 Item Actual Budgeted Infrastructure Orchard Street Neighborhood Resurfacing $340,097 $0 Resurfacing of Orchard Street, Pilgrim Way, Arroyo Avenue, and West Cherry Avenue - construction is complete. W.Branch Street Resurfacing $253,777 $0 Resurfacing of W Branch Street from E Grand Avenue to Oak Park Boulevard– the total project cost was $846,000 and construction is complete. The remainder of the costs were funded from Water, Sewer and Federal grant funds. Pearwood Street Resurfacing $9,827 $0 Resurfacing of Pearwood Street — the total project cost was $99,516 and construction is complete Other costs were funded in the prior year's budget. Tally Ho Sidewalk Project $11,648 $0 Construction of sidewalks in missing segments and restriping - the total project cost was $100,000 and construction is complete Other costs were funded from Federal grant funds. Myrtle Street Resurfacing $64,118 $0 Resurfacing of Myrtle Street—construction is complete. Pavement Management Program $21,995 $1,131,005 The City's annual slurry seal street maintenance and improvement program, which consists of a preventative maintenance resurfacing streets throughout the City Concrete Replacement Program $31,654 $26,719 Materials for ongoing sidewalk, curb and gutter repairs made by in-house staff Sidewalk,Crosswalk, Striping,and Cross Gutter Improvements $16,206 $91,426 Funding for contract work and materials for in-house staff to repair miscellaneous damaged sidewalks, improve crosswalks and repair of cross gutters. Short Street Narrowing and Realignment $152,797 $5,703 Improvements to Short Street to narrow the street and enhance pedestrian access — construction was completed in FY 2011-12. LOCAL SALES TAX ACTUAL AND BUDGETED EXPENDITURES FOR FISCAL YEARS 2010-11 AND 2011-12 (CONTINUED) FY 2010-11 FY 2011-12 Item Actual Budgeted Infrastructure(continued) Street Maintenance $156,292 $104,899 Funding for ongoing street maintenance and repairs conducted by in-house staff Drainage and Creek Preservation Projects $13,429 $50,000 Funding for improvements and repairs to drainage infrastructure and enhancements to the City's creek system Retention Basin Maintenance $20,400 $25,700 Ongoing maintenance of drainage retention basins conducted by in-house staff El Camino Real Resurfacing $0 $428,224 Resurfacing, utility, and sidewalk improvements on El Camino Real from E. Grand Avenue to Oak Park Boulevard– the total budget is $2.1 million and construction is under way The remainder of costs are funded from Water, Sewer and Federal grant funds. Newsom Springs Drainage Project $0 $170,870 Improvements at Branch Mill Road and E Cherry Avenue to correct drainage deficiencies— construction is nearing completion and was funded primarily by private development. Traffic Way Extension Resurfacing $0 $100,000 Resurfacing of the Traffic Way extension south of Cherry Avenue—construction is complete Alpine Street Resurfacing $0 $50,000 Resurfacing portions of Alpine Street between Eman Court and Dodson Way in conjunction with utility upgrades—construction is projected in Spring 2012 Greenwood Tract Resurfacing $0 $150,000 Pavement reconstruction of the Greenwood Tract—the total project budget is $350,000 and construction is projected in Fall 2012. The remainder of costs will be funded in FY2012-13. Larchmont Drive Drainage Improvements $0 $30,000 Installation of subsurface drainage improvements to redirect ground water that has been seeping through the asphalt onto the roadway—construction is projected in Spring 2012. Colina Street and Via La Barranca Drainage Improvements $0 $15,000 Construction of an underground drainage system to collect and discharge rising ground water—construction is projected in Spring 2012 - Crown Hill ADA Ramps and Crosswalk $0 $20,000 'Construction of ADA ramps and crosswalk at Crown Hill and E. Branch Street- construction is projected in Spring 2012 Americans with Disabilities Act(ADA)Retrofits $0 $20,000 Program to systematically upgrade and provide ADA accommodations on sidewalks throughout the City. East Branch Street Paulding Wall Extension $0 $40,000 Restoration and extension of the wall on East Branch Street adjacent to Paulding School. City Tree Inventory and Trimming Program $0 $50,000 Matching funds for a State grant to prepare a City-wide tree inventory and contract services to establish a comprehensive street tree maintenance and trimming program. Car Corral Parking Lot Upgrade $0 $100,000 Repaving and restriping of Car Corral Parking Lot—the total project budget is$180,000 and construction is projected in Spring 2012. Other costs will be funded from Parking funds. Capital Project Planning Studies $0 $10,000 ' Planning and engineering studies for projects when infrastructure deficiencies are identified Page 2 LOCAL SALES TAX,ACTUAL AND BUDGETED EXPENDITURES FOR FISCAL YEARS 2010-11 AND 2011-12 (CONTINUED) FY 2010-11 FY 2011-12 Item Actual Budgeted Transportation Digital Speed Limit Sign $0 $10,000 Installation of digital speed limit sign on Huasna Road at the entrance to the City to slow traffic entering the City at the Strother Park area. Castillo Del Mar Extension $0 $19,000 Construction, widening and drainage improvements to extend Castillo Del Mar Road from Orchard Street to Valley Road The initial cost is for matching funds for a bike path associated with the future roadway, which is projected to begin construction in Spring 2012 Traffic Model Update $0 $25,000 Update of the Citywide traffic model to assist in update of the City's General Plan and to improve the ability to prepare traffic analysis for design of improvements and assessment of project impacts. Public Safety, Five Cities Fire JPA $90,000 $115,000 Costs associated with the Battalion Chief position to perform training and administration functions and enhancement of services through formation of the Five Cities Fire Authority. Emergency Operations Center $571 $1,000 Equipment, supplies and staffing assistance necessary to prepare the City's Emergency Operations Center(EOC) for disaster response operations. Fire Aerial Apparatus $0 $21,163 The City's portion of costs for matching funds for a Federal grant to purchase the new Five Cities Fire Authority ladder truck. Police Firing Range $8,000 $20,000 Upgrades to the Police firing range to address facility needs and reduce future cleanup costs. Police Station Upgrade $0 $530,000 Initial funding for feasibility study and design costs to upgrade and relocate the City's Police Station Narcotics Task Force $0 $24,000 City's costs for participation in a countywide narcotics enforcement unit. City Facilities City Hall Complex Upgrade $207,111 $85,738 Upgrade and relocation of City Hall to consolidate staff and address ADA, space and structural issues, including development of automated document storage system Corporation Yard Repairs $0 $10,000 Repair and upgrade of Corporation Yard facilities, including painting, roof improvements, building exterior and parking areas-the total project budget is$100,000 and the remainder of costs are paid for from the Water and Sewer Funds. Elm Street Community Center Roof Replacement $259 $19,741 Replacement of roof at the Elm Street Community Center-the total project budget is$25,000 and the remainder of costs will be funded from the Community Center Facility Fund. Miscellaneous Sales Tax Administration and Mailing of Annual Report $6,432 $7,000 Costs for sales tax consultant services and preparation and mailing of this report Page 3 LOCAL SALES TAX ACTUAL AND BUDGETED EXPENDITURES FOR FISCAL YEARS 2010-11 AND 2011-12 (CONTINUED) FY 2010-11 FY 2011-12 Summary Totals Actual Budgeted Total $1,404,613 $3,507,188 Beginning Fund Balance $1,765,542 $2,085,387 Projected Revenues $1,724,458 $1,750,000 Projected Ending Fund Balance $2,085,387 $328,199 • CITY of Pre-Sort Standard µ©= City of�lrrago Grande gtsOYO GRgNOF U.S. Postage City Manager's Office PAID We..�s 300 East Branch Street C A L Arroyo Grande Arroyo Grande,CA 93421 California Permit#37 • ECRWSS POSTAL CUSTOMER ARROYO GRANDE, CA 93420 LOCAL SALES TAX REVENUE AND EXPENDITURE PROJECTIONS Attachment 2 Item FY 11-12 FY 12-13 FY 13-14 FY 14-15 FY 15-16 FY 16-17 Digital Speed Signs $10,000 $10,000 $0 $0 $0 $0 Castillo Del Mar $19,000 $0 $50,000 $0 $0 $0 Traffic Model Update $25,000 $25,000 $0 $0 $0 $0 Brisco/Halcyon Interchange $0 $0 $0 $200,000 $200,000 $200,000 Subtotal Transportation . $54,000 $35,000 $50,000 $200,000 $200,000 $200,000 Pavement Management $1,131,005 $500,000 $500,000 $550,000 $550,000 $600,000 Sidwalks and Cross Gutters $91,426 $55,000 $55,000 $60,000 $60,000 $60,000 Concrete Replacement $26,719 $25,000 $25,000 $25,000 $25,000 $25,000 Street Maintenance $104,899 $110,000 $115,000 $120,000 $125,000 $130,000 ADA Ramps $20,000 $20,000 $20,000 $25,000 $25,000 $25,000 Crown Hill Crosswalks and Ramps $20,000 $0 $0 $0 $0 $0 Project Studies and Planning $10,000 $10,000 $10,000 $10,000 $10,000 $10,000 1 El Camino Real $428,224 $0 $0 $0 $0 $0 East Branch Paulding Wall $40,000 $50,000 $50,000 $0 $0 $0 Short Street $5,703 $0 $0 $0 $0 $0 Alpine Street $50,000 $0 $0 $0 $0 $0 Tree Inventory and Trimming $50,000 $40,000 $40,000 $40,000 $40,000 $40,000 Traffic Way Extension $100,000 $0 $0 $0 $0 $0 Greenwood Tract $150,000 $200,000 $0 $0 $0 $0 Car Corral Upgrade $100,000 $0 $0 $0 $0 $0 Larchmont Street Improvements $0 $25,000 $125,000 $0 $0 $0 Pecan Place $0 $0 $50,000 $0 $0 $0 Subtotal Street Improvements $2,327,976 $1,035,000 $990,000 $830,000 $835,000 $890,000 Drainage/Creek Protection Projects $50,000 $80,000 $80,000 $55,000 $55,000 $55,000 Retention Basin Maintenance $25,700 $26,214 $26,738 $27,273 $27,819 $28,375 I Newsom Springs $170,870 $0 $0 $0 $0.00 $0.00 Colina&Via La Barrance Drainage $15,000 $0 $0 $0 $0.00 $0.00 Larchmont Drainage $30,000 $0 $0 $0 $0.00 $0.00 Platino Lane&Oro Drive Inlet $0 $50,000 $0 $0 $0.00 $0.00 Miller Way Underground System $0 $25,000 $75,000 $0 $0.00 $0.00 Valley Road Culvert System $0 $0 $0 $100,000 $110,000 Other Drainage Projects _ $0 $0 $0 $0 $0 $100,000 Subtotal Drainage Improvements $291,570 $181,214 $181,738 $182,273 $192,819 $183,375 Fire JPA $115,000 $117,300 $119,646 $122,039 $124,480 $126,969 Emergency Operations Center $1,000 $5,000 $5,000 $5,000 $5,000 $5,000 Fire Apparatus $21,163 $21,163 $21,163 $21,163 $21,163 $0 Police Station Expansion $530,000 $260,000 $300,000 $300,000 $300,000 $300,000 Narcotics Task Force $24,000 $24,000 $24,000 $24,000 $24,000 $24,000 Police Firing Range $20,000 $20,000 $20,000 $20,000 $0 $0 Subtotal Public Safety $711,163 $447,463 $489,809 $492,202 $474,643 $455,969 City Hall Relocation $85,738 $60,000 $60,000 $60,000 $60,000 $60,000 Corporation Yard Repairs $10,000 $25,000 $40,000 $40,000 $40,000 $40,000 Elm Street Community Center Roof $19,741 $0 $0 $0 $0 $0 Other Facility Improvements $0 $0 $0 $0 $50,000 $50,000 Subtotal City Facilities $115,479 $85,000 $100,000 $100,000 $150,000 $150,000 Sales Tax Consultant&Annual Report $7,000 $7,000 $7,500 $7,500 $7,500 $8,000 Total $3,507,188 $1,790,677 $1,819,047 $1,811,975 $1,859,961 $1,887,344 Projected Revenue 1,750,000 1,776,250 1,802,894 1,829,937 1,857,386 1,885,247 Annual Change to Fund Balance -1,757,188 -14,427 -16,154 17,962 -2,575 -2,097 Balance $328,199 $313,772 $297,618 $315,581 $313,006 $310,909 Percentage of Projected Revenues 19% 18% 17% 17% 17% 16%