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CC 2013-02-26 Items Rec'd at Mtg 2013 CDBG ALLOCATION SLIDE 1 : CDBG is a federal grant program that provides funding to local governments to address a wide range of community needs, such as affordable housing, social services, and economic development. SLIDE 2: Allocation of these funds must meet one of three national objectives, which include benefiting low income people, reducing slums or blighted conditions, or addressing urgent community needs that pose a serious threat to public health or welfare. SLIDE 3: Based on a ' projected 8% Federal reduction to the CDBG -program from last year,yCounty staff estimates-that the—City will--receive ~- $58,517 starting in the fall of 2013. We anticipate that the County will again assist the City with administering the public service grants. SLIDE 4: The allocation of funds for Public Services is capped at 15%, or $8,777 for this program year, and the requests usually greatly exceed available funds. This year, the City received 6 applications totaling almost $40,000, which is 4 arid '/ times the amount available. Two applications were received from CAPSLO, including the Maxine Lewis Memorial Shelter and the Adult Wellness and Prevention Screening program. We also received applications from Big Brothers Big Sisters, Transitional Food and Shelter, the Food Bank Coalition, and the Senior Nutrition Program. SLIDE 5: Because of this competition, additional funding criteria are used as guidance to prepare the recommendation, which are listed on this slide. Council considered preliminary recommendations on November 27th of last year and made a motion to divide the public services funding between Big Brothers Big Sisters, CAPSLO's Adult Wellness and Prevention Screening program, and Maxine Lewis Memorial Shelter. SLIDE 6: For several reasons, staff maintains that full funding be allocated to the Maxine Lewis Memorial Shelter and not divided between the other public service applications. SLIDE 7: First, staff believes that the Maxine Lewis Memorial Shelter best meets the screening criteria. Second, because monitoring efforts have significantly increased due • to stricter Federal oversight, the cost , of administration has increased. The County has indicated that it will only assist with administrating projects that receive $10,000 or more from CDBG funds. Third, because there were no other jurisdictions within the County that allocated funds to either Big Brothers Big Sisters or the Adult Wellness and Prevention Screening Program, the funding amount from Arroyo Grande would not be sufficient to justify the administration costs. And fourth, the cost of administration has also increased for recipients. Small allocations may not cover the cost of administration, especially if funding is only coming from one jurisdiction. SLIDE 8: Other projects fall under the Public Facilities, Economic Development, Elimination of Slums and Blight, and Administration categories. Staff recommends allocating $23,214 for ADA improvements, $5,000 for economic development to Mission Community Services Corporation, $10,000. for Façade Improvements, and $11 ,703 for Administration. Because Code Enforcement is currently funded through the Police Department's budget, staff does not recommend allocating funds this program year. SLIDE 9: To conclude, staff recommends that Council adopt a resolution to approve the proposed funding of projects as presented. SLIDE 10: As an alternative to this recommendation, Council could modify the resolution to increase the allocation for the Maxine Lewis Memorial Shelter program up to the maximum allowable under the Federal guidelines, or $8,777, and adjust the other allocations accordingly; modify the resolution to divide public service funding amongst other public service requests; modify the resolution to eliminate funding for public service and/or economic development requests to increase funding for City projects and programs; or provide other direction to staff. As a reminder, the $8,777 allocated to Public Services is the maximum amount the City can provide; we cannot take funding from other categories, such as administration, and add it to Public Services. c) JC, -A.... .4 j < <G , MEMORANDUM REGARDING POTENTIAL EXPANSION OF SSLOCSD BOARD FROM THREE MEMBERS TO FIVE MEMBERS TO: TONY FERRARA, CHAIR SOUTH SAN LUIS OBISPO COUNTY SANITATION DISTRICT FROM: MICHAEL W. SEITZ,DISTRICT LEGAL COUNSEL DATE: February 26,2013 INTRODUCTION The purpose of this memorandum is to discuss how the Board of Directors of the South San Luis Obispo County Sanitation District is composed, the legal authority therefore, and to discuss alternatives for potential expansion to five members. The South San Luis Obispo County Sanitation District [SSLOCSD] is formed under the Health and Safety Code §4700 et seq. Health and Safety Code §4730 reads as follows: The governing body of a Sanitation District is a Board of Directors of not less than three (3) members. The Presiding Officer of the Governing Body of each City,the whole or part of which is included in the Sanitation District is a member of the Board. A member of the Governing Body of each Sanitary District, the whole or part of which is included in the Sanitation District is a member of the Board. Health and Safety Code§4730.1 setting forth the composition of the Governing Body reads in pertinent part as follows: If the District includes territory which is within a City, other Sanitation District, or Public Agency,the Board of Directors shall be composed of the Presiding Officer of the Governing Body of each City, other Sanitation District and Public Agency and the Chairman of the County Board of Supervisors. If the Chairman of the County Board of Supervisors and Presiding Officer of the Governing Body of each cities Sanitation District and Public Agency constitutes an even number, a member of the County Board of Supervisors appointed by the Board of Supervisors or in the alternate as determined by the Board of Directors, a resident of the District elected by the Registered Voters of the District for a four (4) year term, shall be a member of the Board of Directors of the District. Finally, Health and Safety Code §4730.10 SSLOCSD member restrictions reads as follows: Not withstanding §4730, 4730.1 and 4730.2 or any other law, beginning on January 1, 1996 the Governing Body of the SSLOCSD shall be constituted as set forth in this article except that a member of the San Luis Obispo County Board of Supervisors may not serve as a member of the Governing Body unless in the absence of that Supervisor there would otherwise be an even number of members of the Governing Body. Thus, as a result of these sections,the present membership of the Board of Supervisors, pursuant to the Board of Directors, is the Mayor of Arroyo Grande, the Mayor of Grover Beach and the President of the Oceano Community Service District. In order to expand the number to five (5)the two primary alternatives for doing so would be either to determine whether the two (2)members of the Board of Supervisors that have territory within the District would be willing to serve on the Board and then have special legislation repealing Health and Safety Code §4730.10 and substituting new legislation allowing for this arrangement. The second alternative would be to hold an election under Health and Safety Code §4730.1 to elect two (2)At-Large Members to the Board. This would appear to require special legislation as well. Additionally, the District would incur the expense of holding an election every four years. In conclusion, the present membership of the Board of Directors is as set forth in Health and Safety Code §4730.1 and §4730.10. The ability of the Board to expand to five (5)members is as set forth above.