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10.a. Overnight Parking Program • pRR0Vo p 011 INCORPORATED 92 • JULY 10. 1911 4. .4IF0 R14‘1*. MEMORANDUM TO: CITY COUNCIL FROM: TERESA MCCLISH, COMMUNITY DEVELOPMENT DIRECTOR SUBJECT: STATUS OF TEMPORARY USE PERMIT NO. 12-002 - PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. BARNABAS EPISCOPAL CHURCH LOCATED AT 301 TRINITY AVENUE DATE: JULY 10, 2012 RECOMMENDATION: Receive and file. FUNDING: There are no direct City costs related to the proposed project. There has been a minimal amount of Police Dept. staff time required to enforce the rules of the pilot program. BACKGROUND: In June 2009, the County of San Luis Obispo created an advisory body called the Homeless Services Oversight Council (HSOC). The advisory committee consists of twenty four (24) members, including a representative from each city council and the Board of Supervisors, County government service providers, non-profit service providers, affordable housing developers, local businesses, law enforcement, a local academic institution, a local health care provider, the faith community and interested community members. The role of the HSOC is as follows: • Provide a planning and policy development forum with local jurisdictions and public and private service providers to increase local awareness and participation and to increase service coordination and efficiency. • Work with service providers and local jurisdictions to compile and monitor data and information regarding the number of homeless and service utilization. • Advise service providers of opportunities and best practices to improve access to services and to strengthen services. • Advocate and provide local jurisdictions with recommendations on public funding allocations based upon local needs and prioritized objectives within the 10-Year Plan to End Homelessness. • Work with public and private partners, donors and grant makers to establish financial resources for service coordination and implementation. HSOC has been working to create a regional homeless safe parking program, whereby a series of volunteered sites are identified across San Luis Obispo County where homeless persons and families in vehicles can safely park their vehicles overnight. Each site would have only up to five (5) or six (6) identified parking spaces. CITY COUNCIL STATUS OF TEMPORARY USE PERMIT NO. 12-002 - PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. BARNABAS EPISCOPAL CHURCH JULY 10, 2012 PAGE 2 On November 30, 2011, St. Barnabas Church held a neighborhood meeting to discuss the proposed Safe Overnight Parking Program. The Planning Commission considered the proposed program on March 6, 2012 and unanimously recommended approval with the modifications. On March 27, 2012, the City Council unanimously approved the application and determined that it was consistent with the goals of HSOC and would serve as a pilot project for a regional homeless safe parking program (Attachments 1 and 2). Aft fE �; Designated Parkin . 4. . , Area • n474 9 t il Three (3) vehicles are allowed for an initial three (3) month period, after which there is an option to increase the number of vehicles to five (5), if approved by the Community Development Director. The start time of the three (3) month period began with approval of the first program participant, which was April 16, 2012. Therefore, the number of allowed vehicles may be increased to five (5) starting July 16, 2012, assuming the program is operating smoothly. The church has reported that it has been difficult to find participants that are suitable for the program. To date, only one program applicant has been approved and is occasionally participating in the program. As such, the church is not requesting any increase in the number of participants in the program at this time. The City Council CITY COUNCIL STATUS OF TEMPORARY USE PERMIT NO. 12-002 - PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. BARNABAS EPISCOPAL CHURCH JULY 10, 2012 PAGE 3 approved the pilot program for a six (6) month time period, which expires on September 27, 2012. ANALYSIS OF ISSUES: To date there have been 3 applications to participate in the program, one of which met the program criteria and was approved. The approved participant occasionally utilizes the program. There are four main observations regarding program operations at this time: first, the program is not fully utilized likely due to strict requirements of the permit; second, there have been no reported incidents specific to the program; third, there have been no violations of any conditions of the Temporary Use Permit (TUP); and last, some neighbors remain concerned that their neighborhood has been and will continue to be impacted by the program. The safe overnight parking program conditions of approval are as follows: 1. The pilot safe parking program shall adhere to the "Safe Parking Process" as follows: a. A Case Manager at The Community Health Center (CHC), who works with the homeless of the Five Cities Area, would refer people identified as appropriate for the program. The Case Manager would screen applicants through an interview and questionnaire to determine the qualifications of applicant. b. When approved by the Case Manager, the Case Manager will then contact the Police Department for approval of all people who will be sleeping in the vehicle. The Police Department will conduct a limited background check. Anyone found to have a history of sexual violations, violent crimes or other issues of concern to the police will not be allowed to participate in the program. c. The names of the qualified individuals, license and registration number of the vehicle, and permit time period will be forwarded to the Police Department, St. Barnabas Church office, and the church program manager. d. A permit will be issued to be displayed in the vehicle. A copy of the rules will be provided and a signed receipt obtained. e. The church program manager will arrange for surveillance and be the contact person for any problems. 2. The program is subject to the following rules: a. No more than one (1) vehicle per family at a site. b. Parking permit in vehicle window to be clearly visible. c. Enter space between 7:00 and 9:00 PM and leave by 7:00 AM. d. The use of alcohol or drugs will not be tolerated and result in immediate loss of parking privileges. e. Cooking outside the vehicle or the building of fires is not allowed. f. Individuals are to sleep in the vehicle only— no tents are allowed. g. No littering. All trash must be removed from the site. CITY COUNCIL STATUS OF TEMPORARY USE PERMIT NO. 12-002 - PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. BARNABAS EPISCOPAL CHURCH JULY 10, 2012 PAGE 4 h. Pet waste must be cleaned up and disposed of properly off site. i. Loud music, generators or other loud noise is not permitted. j. Permitted guests cannot invite other vehicles to the site. k. Non-registered guests cannot be on the site. I. Violent behavior, damage to property or uncooperativeness with church representatives or police will result in immediate ejection from the site and irrevocable dismissal from the program. m. Participants are to leave the neighborhood during the daytime. n. Participants are expected to respect and follow all laws of the community including ordinances against panhandling. o. Failure to comply with the above rules or to respond appropriately to requests from representatives of the church or the police may result in the immediate loss of parking privileges. p. The church reserves the right to remove anyone from the program. 3. Three (3) vehicles and a supervisor vehicle are allowed for an initial six (6) month period, with an option to increase to up to five (5) vehicles and a supervisor vehicle if approved by the Community Development Director. 4. A portable restroom with washing facilities shall be provided on site. 5. The program shall be limited to people in south San Luis Obispo County. 6. Shielded lighting shall be installed in designated areas of the parking lot as approved by the Police Department. 7. The pilot program shall expire on September 27, 2013 unless a one-year time extension is granted or a Conditional Use Permit application is approved that permanently establishes a safe parking program. 8. The applicant shall agree to defend, indemnify and hold the City harmless, at his/her/its sole expense from any action brought against the City, its agents, officers, or employees because of said approval, or in the alternative, to relinquish such approval. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fees which the City, its agents, officers, or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. 9. Notwithstanding any other condition herein, the City Council shall have the authority to rescind this approval and terminate this pilot program, with or without cause, at any time. CITY COUNCIL STATUS OF TEMPORARY USE PERMIT NO. 12-002 - PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. BARNABAS EPISCOPAL CHURCH JULY 10, 2012 PAGE 5 A portable restroom and washing facilities have been provided on site. There was a delay in the installation of shielded lighting. A letter was sent to the applicant on April 9th to remind them of the requirement (Attachment 3). Additional lighting has been installed, however the Church intends to raise the lights higher within the next week so that it will illuminate more of the parking area. Church personnel patrol the site each night. They have also agreed to sleep at the site when there is a registered participant. According to the City's Police Department, there have been three (3) calls for service at the St. Barnabas Church since the start of the program. There were regular"security checks" done by officers during this time period, with no significant activity noted. The following is a brief breakdown of the calls for service: 04/21/12 @ 2044 hrs,. it was reported that three (3) vehicles were parked in the church parking lot. Officers made contact with all involved parties and advised them of the requirements for the "Safe Parking Program". All parties complied and left the area. 04/29/2012 @ 2113 hrs., it was reported that unknown subjects were involved in a verbal argument. Officers arrived on scene, checked the area and were unable to locate anybody. 06/01/12 @ 0104 hrs., officers checked out an unoccupied vehicle that appeared to be set up for sleeping. The vehicle was registered to the Pastor of the Church. It should be emphasized that any additional incidents that may be mentioned or noted by neighbors have not been reported to the Police Department. A neighborhood watch meeting was held on April 25, 2012. As requested by the neighborhood watch group, staff has installed three neighborhood watch signs. It is important to note that this program is not designed as a solution to the homeless problem. Other efforts are under way to develop more permanent facilities. However, it is intended to help a limited number of people meeting the program criteria while these other efforts are pursued. Additionally, it should be noted that the proposed pilot program is not intended to facilitate or create a camping facility or allow recreational vehicle parking outside of the parameters of this temporary permit. If in the future the Council approves a permanent Safe Parking Program, concurrent minor code modifications may be recommended. Given compliance with conditions of approval and minimal issues, no Council action is necessary at this time. Adjustments or changes can be made in September when the TUP expires. CITY COUNCIL STATUS OF TEMPORARY USE PERMIT NO. 12-002 - PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. BARNABAS EPISCOPAL CHURCH JULY 10, 2012 PAGE 6 ADVANTAGES: Although the Church is not requesting that the program be expanded to five vehicles at this time, bringing this status report to the Council provides an opportunity for the public to be informed about the program and allow an opportunity for the neighbors to report any continuing concerns. DISADVANTAGES: There are no identified disadvantages to filing the status report. Neighbors have continued to voice concerns about the program regarding its potential to attract homeless people that are not registered in the program and degrade property values. ALTERNATIVES: 1. Receive and file the status report; or 2. Provide direction to staff. ENVIRONMENTAL REVIEW: Staff has reviewed this project in compliance with the California Environmental Quality Act (CEQA), the CEQA Guidelines and the City of Arroyo Grande Rules and Procedures for implementation of CEQA. The parking lot at the project site is used by the church at all hours and is currently not restricted. Based on the review, staff has determined that the project is exempt pursuant to CEQA Guidelines Sections 15061(b)(3) in that there is no possibility for the activity to have a significant impact on the environment, and 15305, in that the minor alteration in land use limitations does not result in changes to land use or density. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, July 5, 2012. The Agenda and report were posted on the City's website on Friday, July 6, 2012. No public comments were received. Attachments: 1. City Council Resolution No. 4441 2. City Council Meeting Minutes, March 27, 2012 3. Letter to Applicant dated May 9, 2012 ATTACHMENT; RESOLUTION NO. 4441 A RESOLUTION OF THE CITY COUNCIL OF THE CITY . OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 12-002 TO ESTABLISH A PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. BARNABAS EPISCOPAL CHURCH LOCATED AT 301 TRINITY AVENUE WHEREAS, a lack of adequate affordable housing in the County of San Luis Obispo and City of Arroyo Grande results in many individuals and families living in their recreational vehicles and automobiles; and - WHEREAS, St. Barnabas Church desires to provide a safe and sanitary place for people to park their vehicles on a short-term basis while they transition to more permanent housing; and WHEREAS, St. Barnabas Church has applied fora Temporary Use Permit to establish a pilot safe overnight parking program ("pilot program") as outlined in Exhibit "A"; and WHEREAS, the St. Barnabas Church property ("property") is zoned Public Facility (PF) with a design overlay (D-2.8); and WHEREAS, the property is developed with a church facility including a parking lot containing 95 spaces; and WHEREAS, the Planning Commission reviewed the proposed pilot program as a non- public hearing item on March 6, 2012 and recommended approval to City Council; and WHEREAS, the City Council considered the proposed pilot program on March 27, 2012; and WHEREAS, the City Council finds that this project is consistent with the City's General Plan, Development Code and the environmental documents associated therewith, and has determined that the project is categorically exempt per Sections 15061(b)(3) and 15305 of the California Environmental Quality Act (CEQA); and WHEREAS, the City Council finds that, Arroyo Grande Municipal Code Sections 9.22.020.D, 9.22.030, 10.28.030 and 10.28.040 pertaining to overnight parking or camping or recreational vehicle parking in a private parking lot notwithstanding, the pilot safe overnight parking program applied for herein is allowable pursuant to issuance of a Temporary Use Permit and compliance with all of the conditions thereof. WHEREAS, the City Council finds, after due study, deliberation and public hearing, the following circumstances exist: RESOLUTION NO. 4441 PAGE 2 FINDINGS FOR APPROVAL 1. The operation of the requested use at the location proposed and within the time period specified will not jeopardize, endanger or otherwise constitute a menace to the public health, safety or general welfare. Operation of the pilot safe parking program will be in the eastern portion of the existing parking lot of St. Bamabas Church. The church property is relatively large (8.56 acres) and situated on top of a hill approximately 250' away from the closest residence. Surrounding land uses include Agriculture to the north, low density residential development and undesignated property (commonly referred to as the "Arroyo Linda" property) to the east, low density residential development to the south, and medium density residential development to the west. The proposed "Safe Parking Program" and "Rules" of the program are intended to protect the public health, safety and general welfare of the community. Because it is a pilot program, assessment will be ongoing throughout the one-year temporary time period. The program can be terminated at any time during this period if issues arise that constitute a menace to public health, safety or general welfare or if permit conditions are violated. 2. The proposed site is adequate in size and shape to accommodate the temporary use without material detrimental to the use and enjoyment of other properties located adjacent to and in the vicinity of the site. The program property is large in size (8.56 acres) and situated on top of a hill away from existing residential development. 3. The proposed site is adequately served by streets or highways having sufficient width and improvements to accommodate the kind and quantity of traffic that the temporary use will or could reasonably be expected to generate. The church property is accessed by a private driveway off of Trinity Avenue, an improved public street with sufficient width to accommodate up to five (5) additional vehicles. 4. Adequate temporary parking to accommodate vehicular traffic to be generated by the use will be available either on-site or at alternate locations acceptable to the Community Development Director. Adequate parking is provided on the church property for the proposed program. The church site contains 95 parking spaces, and the program will accommodate up to five (5) vehicles during off business hours (from 7:00 PM to 7:00 AM). RESOLUTION NO. 4441 PAGE 3 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande hereby approves Temporary Use Permit No. 12-002, subject to the conditions as set forth in Exhibit"A", attached hereto and incorporated herein by this reference. On motion of Council Member Guthrie, seconded by Council Member Ray, and on the following roll call vote, to wit: AYES: Council Members Guthrie, Ray, Costello, Brown, and Mayor Ferrara NOES: None ABSENT: None the foregoing Resolution was passed and adopted this 27th day of March, 2012. RESOLUTION NO. d e f j PAGE 4 • TONY F , MAYOR ATTEST: KELLY ETM• 'E, CITY CLERK APPROVED AS TO CONTENT: ST E N ADAMS, CITY MANAGER APPROVED AS TO FORM: TI OTHY J. C L, CITY ATTORNEY RESOLUTION NO. 4441 PAGE 5 EXHIBIT "A" CONDITIONS OF APPROVAL TEMPORARY USE PERMIT NO. 12-002 St Barnabas Church 301 Trinity Ave. COMMUNITY DEVELOPMENT DEPARTMENT This Temporary Use Permit No. 12-002 authorizes the establishment of a Pilot Safe Overnight Parking Program subject to the conditions listed below. 1. The pilot safe parking program shall adhere to the "Safe Parking Process" as follows: a. A Case Manager at The Community Health Center (CHC), who works with the homeless of the Five Cities Area, would refer people identified as appropriate for the program. The Case Manager would screen applicants through an interview and questionnaire to determine the qualifications of applicant. b. When approved by the Case Manager, the Case Manager will then contact the Police Department for approval of all people who will be sleeping in the vehicle. The Police Department will conduct a limited background check. Anyone found to have a history of sexual violations, violent crimes or other issues of concern to the police will not be allowed to participate in the program. c. The names of the qualified individuals, license and registration number of the vehicle, and permit time period will be forwarded to the Police Department, St. Barnabas Church office, and the church program manager. d. A permit will be issued to be displayed in the vehicle (see Attachment 1). A copy of the rules will be provided and a signed receipt obtained. e. The church program manager will arrange for surveillance and be the contact person for any problems. 2. The program is subject to the following rules: a. No more than one (1) vehicle per family at a site. b. Parking permit in vehicle window to be clearly visible. c. Enter space between 7:00 and 9:00 PM and leave by 7:00 AM. d. The use of alcohol or drugs will not be tolerated and result in immediate loss of parking privileges. e. Cooking outside the vehicle or the building of fires is not allowed. f. Individuals are to sleep in the vehicle only— no tents are allowed. g. No littering. All trash must be removed from the site. h. Pet waste must be cleaned up and disposed of properly off site. i. Loud music, generators or other loud noise is not permitted. RESOLUTION NO. 4441 PAGE 6 j. Permitted guests cannot invite other vehicles to the site. k. Non-registered guests cannot be on the site. I. Violent behavior, damage to property or uncooperativeness with church representatives or police will result in immediate ejection from the site and irrevocable dismissal from the program. m. Participants are to leave the neighborhood during the daytime. n. Participants are expected to respect and follow all laws of the community including ordinances against panhandling. o. Failure to comply with the above rules or to respond appropriately to requests from representatives of the church or the police may result in the immediate loss of parking privileges. p. The church reserves the right to remove anyone from the program. 3. Three (3) vehicles and a supervisor vehicle are allowed for an initial three (3) month period, with an option to increase to up to five (5) vehicles and a supervisor vehicle if approved by the Community Development Director. 4. A portable restroom with washing facilities shall be provided on site. 5. The program shall be limited to people in south San Luis Obispo County. 6. Shielded lightning shall be installed in designated areas of the parking lot as approved by the Police Department. 7. The pilot program shall expire on September 27, 2012 unless a one-year time extension is granted or a Conditional Use Permit application is approved that permanently establishes a safe parking program. 8. The applicant shall agree to defend, indemnify and hold the City harmless, at his/her/its sole expense from any action brought against the City, its agents, officers, or employees because of said approval, or in the alternative, to relinquish such approval'. The applicant shall reimburse the City, its agents, officers, or employees, for any court costs and attorney's fees which the City, its agents, officers, or employees may be required by a court to pay as a result of such action. The City may, at its sole discretion, participate at its own expense in the defense of any such action but such participation shall not relieve applicant of his/her obligations under this condition. 9. Notwithstanding any other condition herein, the City Council shall have the authority to rescind this approval and terminate this pilot program, with or without cause, at any time. • OFFICIAL CERTIFICATION I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis Obispo, State of California, do hereby certify under penalty of perjury, that the attached Resolution No. 4441 is a true, full, and correct copy of said Resolution passed and adopted at a Regular meeting of the City Council of the City of Arroyo Grande on the 27th day of March 2012. WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 28th day of March, 2012. I / � KELLY ETM i,RE, CITY CLERK • • • • ATTACHMENT 2 Minutes:City Council Page 3 Tuesday,March 27, 2012 11. NEW BUSINESS 11.a. Consideration of Temporary Use Permit No. 12-002 to Establish a Pilot Safe ' Overnight Parking Program at St. Barnabas Episcopal Church Located at 301 Trinity Avenue. Associate Planner Heffernon presented the staff report and recommended the City Council adopt a Resolution approving Temporary Use Permit No. 12-002. Mayor Ferrara invited the applicant toaddress the Council. Speaking on behalf of St. Bamabas Church, in support of the proposed pilot safe overnight parking program were David Murray, Sr. Warden; Jan Stone, Case Manager for Community Health Centers; Patty Diefenderfer, Program Coordinator; and Reverend Valerie Valle, Pastor. Council questions of staff and the applicant's representatives ensued regarding the level of mental health screening proposed; whether St. Barnabas staff will be present onsite to ensure everyone has left the premises in the morning; how the Police Department enforces the City's overnight camping Ordinance; how many citations have been issued in the City for overnight ' camping; monitoring.of permits by the Case Manager (3 per night initially); clarification of applicant screening; rules of conduct; on-site cooking facilities; playground use; and pet waste disposal. Mayor Ferrara opened the public comment period. Speaking from the public was: , Gail Applegate, in support of the program. Art Delgadillo, in support of the program. Fred Fink, in support of the program. Jaclynn Nisbett, in opposition to the program Marie Cattoir, in opposition to the program. Kathie Matsuyama, in support of the program. Bob Christianson, in opposition to the program. Jesse Wobrock, in opposition to the program. Julie Wobrock, in opposition to the program. Zachary Hall, in opposition to the program. Martin Meltz, in support of the program. Judith Bernstein, in support of the program. Dee Torres, in support of the program. Linda Woodworth, in support of the program. Nancy Johnson, in opposition to the program. Tom Woodworth, in support of the program. Marilyn Schmidt, in support of the program. Shea Scheuer, in support of the program. . , Terri Costa, in support of the program. Jacob Barrett, in support of the program. Betsy Ehrler,,in support of the program. - Reverend Valle provided closing comments in support of the proposed program to meet an unmet need in the community. Minutes: City Council Page 4 Tuesday, March 27, 2012 . Jesse Wolbrock provided closing comments in opposition to the proposed location and noted they would support the program in another location. There were no further comments received, and the public comment period was closed. Following Council comments, Council directed staff to modify condition of approval#3 to include an onsite supervisor's vehicle and to reduce the initial program term to 3 months; to change the program .expiration date to September 27, 2012 in condition #7; and to add a condition authorizing the Council to terminate the program at any time, with or without cause. Action: Council Member Guthrie moved to adopt a Resolution entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO. 12-002 TO ESTABLISH A PILOT SAFE OVERNIGHT PARKING PROGRAM AT ST. BARNABAS EPISCOPAL CHURCH LOCATED AT 301 TRINITY AVENUE", as modified. Council Member Ray seconded, and the motion passed on the following roll-call vote: AYES: Guthrie, Ray, Costello, Brown, Ferrara NOES: None ABSENT: . None Mayor Ferrara called for a break at 9:50 pm. The Council reconvened at 9:57 pm. 11.b. Consideration of Fiscal Year 2011-12 Mid Year Budget Report. Administrative Services Director Kraetsch presented the staff report and recommended the Council: 1) Approve detailed budget adjustments; 2) Approve Schedule A; and 3) Approve requests for additional appropriations in the General Fund. Mayor Ferrara opened the public comment period. No public comments were received. Action: Council Member Guthrie moved, and Council Member Costello seconded the motion to approve the detailed budget adjustments; approve Schedule A; and approve requests for additional appropriations in the General Fund. The motion passed on the following roll-call vote: AYES: Guthrie, Costello, Ray, Brown, Ferrara NOES: None ABSENT: None 12. CITY COUNCIL REPORTS The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they have attended as the City's appointed representative. (a) Mayor Ferrara: (1) San Luis Obispo Council of Governments/San Luis Obispo Regional Transit Authority(SLOCOG/SLORTA). (2) South San Luis Obispo County Sanitation District(SSLOCSD) (3) Economic Development Element Update Committee CITY OF !/ toyo R,Aryta CITY OF me.:::&- :.-<..113 ARROYO GRANDE {I< CALIFORNIA q/ CALIFORNIA May 9, 2012 St. Barnabas Episcopal Church ATTACHMENT 3 Attn: Rev. Valerie Valle 301 Trinity Ave. •Arroyo Grande, CA 93420 Subject: Temporary Use Permit No. 12-002 (Pilot Safe Overnight Parking Program) Dear Rev.Valle: On March 27, 2012 the City Council approved the above project, subject to the attached conditions. Please review the conditions carefully; as the applicant, you are responsible to see that the conditions are implemented. This will involve working with the various departments that conditioned the project. Note that Condition No. 6 requires that shielded lighting, as approved by the Police Department, must be installed in the parking lot area designated for overnight parking. We understand'that to date the Case Manager has approved one individual who has already participated in the pilot program. Given that the program is now in operation, it is imperative that the lighting be installed as soon as possible. We appreciate that you are looking into lighting options and cost estimates and hope this issue will be resolved quickly. Note also that three (3) vehicles are allowed for an initial three (3) month period, after which there is an option to increase the number of vehicles to five (5). The start time of the three (3) month period began with approval of the first participant, which was April 16, 2012. Therefore, the number of allowed vehicles can be increased to five (5) starting July 16, 2012, assuming the program is operating smoothly. Allowing an increase in participation will be based on an administrative assessment of the program. The City Council approved the pilot program for a six (6) month time period, which expires on September 27, 2012. If the program is to continue past September,we will need a letter from you requesting to extend the program for an additional six (6) months. An application fee is not necessary, although the City Council will consider the request at a regularly scheduled meeting and the immediate neighborhood around the church will be notified. Please contact me at 473-5425 if you have any questions. Since ly, /.", Kelly ernon, AICP Asso iate Planner Attachment c: Steve Adams, City Manager Steve Annibali, Chief of Police Tim Carmel, City Attorney COMMUNITY DEVELOPMENT DEPARTMENT • 300 E. Branch Street • Arroyo Grande, California 93420 Phone: (805) 473-5420 • FAX: (805) 473-0386 • E-mail: agcity @arroyogrande.org • Website: www.arroyogrande.org