CC 2016-01-26_12b Council PoliciesMEMORANDUM
TO: CITY COUNCIL
FROM: DIANNE THOMPSON, CITY MANAGER
SUBJECT: REVIEW AND PROVIDE DIRECTION REGARDING AMENDMENTS
TO THE POLICY/PROCEDURE FOR CONDUCTING CITY COUNCIL
BUSINESS
DATE: JANUARY 26, 2016
RECOMMENDATION:
It is recommended the City Council review the current Policy/Procedure for
Conducting City Council Business and determine if the Council wishes to request
amendments to the policy for consideration at a future meeting.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
There is no impact to financial resources and a minimal impact on personnel
resources.
BACKGROUND:
Currently, the City Council Operations Manual contains a "Policy/Procedure for
Conducting City Council Business" ("Policy #2"). Policy #2 (Attachment 1) was
originally adopted by City Council Resolution in December 1997 and has been
amended from time to time. Policy #2 consists of procedural guidelines to assist the
City Council in the conduct of City business; however, the City's Municipal Code and
State law prevail over local adopted policies. Policy #2 provides for periodic review by
the City Council and that modifications to Policy #2 shall be by majority vote of the
Council.
ANALYSIS OF ISSUES:
At the City Council meeting of December 8, 2015, the Council indicated that they
would like to review the City's current policies and procedures regarding the
conducting of Council business. The requested sections to be reviewed include the
following:
1) How the Agenda is prepared;
2) Special Meetings;
3) Role and responsibilities of the Mayor; and
4) Scope of Agenda topics.
Item 12.b. - Page 1
CITY COUNCIL
REVIEW AND PROVIDE DIRECTION REGARDING AMENDMENTS TO THE
POLICY/PROCEDURE FOR CONDUCTING CITY COUNCIL BUSINESS
JANUARY 26, 2016
PAGE2
1) How the Agenda is Prepared
Agenda preparation is set forth in Arroyo Grande Municipal Code, Chapter 2.08 (City
Manager), Subsection 2.08.070.N. (Powers and duties), which states that the city
manager shall prepare the agenda for all regular, special or adjourned meetings of
the council in accordance with the laws establishing rules for council meetings. In
addition, Subsection 2.08.080 states that the city manager "shall take his or her
orders and instructions only from the council as a body, and no individual member of
the council shall give any order or instruction to the city manager." (Attachment 2)
Further, the "City Council/City Manager Mutual Expectations" policy states the "City
Council gives direction only as a convened body." Finally, Policy #2, Subsection 6,
"Agendas," states that agendas for the Council will be prepared by the City Manager.
It should be noted that the City Manager has discretion to place items on the agenda
that implement previously established Council policy and new items for which she
believes Council direction and policy needs to be established, as well as routine
business items.
The City's Municipal Code and Council policies are consistent with the approach
taken by the League of California Cities. The League of California Cities Mayors and
Council Members Resource Guide states that "Individual members of the council
should not expect the city manager to implement their ideas unless a majority of the
council gives such direction. The city manager's role is to carry out council policy as
established on a given issue by a majority of its members. A council member who is
in the minority on some issue should endeavor to change his/her colleague's position
rather than expecting the city manager to martial the organization's resources in
support of a policy direction that differs from the direction set by the council majority."
With regard to Council Member requests for placing items on the Agenda, Policy #2,
Subsection 7.A. provides an opportunity on the agenda for Council Members to
request an item of business be placed on a future agenda. This subsection
proscribes that action be taken to approve placing an item on a future agenda to
ensure there is approval by a Council majority, which is allowed under Section
54954.2(a)(2) of the Government Code.
2) Special Meetings
Current language set forth in Subsection 1.C. of Policy #2, states "Special adjourned
meetings and study sessions of the City Council may be called by a majority vote of
the City Council." It is recommended that this subsection be amended to comply with
Government Code Section 54956(a), which states in pertinent part that "A special
meeting may be called at any time by the presiding officer of the legislative body of a
local agency, or by a majority of the members of the legislative body ... " The
recommended amendment to Subsection 1.C. would state "Special meetings of the
City Council may be called at any time by the Mayor or by a majority of the City
Council."
Item 12.b. - Page 2
CITY COUNCIL
REVIEW AND PROVIDE DIRECTION REGARDING AMENDMENTS TO THE
POLICY/PROCEDURE FOR CONDUCTING CITY COUNCIL BUSINESS
JANUARY 26, 2016
PAGE3
3) Role and Responsibilities of the Mayor
The City of Arroyo Grande is a general law city with a council-manager form of
government. The council is elected by the people and charged with the basic
responsibility for governing the community, with a city manager appointed by the
council to manage the city organization. The City has a directly elected mayor. An
elected mayor is a member of the city council and has all the powers and duties of a
member of the city council (Government Code Section 34903). Government Code
Sections 40602 et seq. also govern the role of the Mayor which specifically includes
the authority to sign all warrants drawn on the city treasurer, all written contracts and
conveyances made or entered into by the city; and all instruments requiring the city
seal (the legislative body may provide by ordinance that the instruments described in
(a), (b) and (c) be signed by an officer other than the mayor); he may administer
oaths and affirmations, take affidavits, and certify them under his hand; and may
acknowledge the execution of all instruments executed by the city and required to be
acknowledged.
4) Scope of Agenda Topics
Cities derive their powers from the California Constitution Article XI, Section 7, which
provides a "city may make and enforce within its limits all local, police, sanitary, and
other ordinances and regulations not in conflict with general laws." General laws have
a uniform statewide operation. Cities have broad discretion under Article XI to
determine what is reasonable in their efforts to protect the public health, safety and
general welfare of the city.
Currently the City does not have a policy governing the scope of regular Agenda
items or for Council action on legislative actions by other governmental entities, with
the exception of Policy #8 entitled "Guidelines for Council Direction on Items From
Appointed Boards and Committees," of the City Council Operations Manual
(Attachment 3). Policy #8 provides guidelines and criteria for when the Council
should provide input or direction prior to a Council member appointed to a board or
commission voting on an item before the board or commission to which they are
appointed. The criteria includes such things as whether the item to be considered will
result in a financial impact to the city of over $10,000 and whether the item involves
new regulations or requirements that would significantly impact workload or adversely
impact Arroyo Grande businesses or citizens.
If the Council wishes to adopt similar policies establishing criteria for determining the
scope of Agenda items and when the Council will consider taking action related to
the legislative actions of other governmental entities, a draft policy can be prepared
for Council consideration, which could be included as part of the Policy/Procedure for
Conducting City Council Business.
Item 12.b. - Page 3
CITY COUNCIL
REVIEW AND PROVIDE DIRECTION REGARDING AMENDMENTS TO THE
POLICY/PROCEDURE FOR CONDUCTING CITY COUNCIL BUSINESS
JANUARY 26, 2016
PAGE4
ALTERNATIVES:
The following alternatives are provided for City Council consideration:
1. Review the current Policy/Procedure for Conducting City Council Business
and determine if the Council wishes to request amendments to the policy for
consideration at a future meeting;
2. Retain the current Policy/Procedure for Conducting City Council Business; or
3. Provide other direction.
ADVANTAGES:
There is an advantage to periodically reviewing the City's policies to ensure that they
are consistent with State law and the goals and objectives of the City Council. Policy
#2 provides consistent procedural guidelines for conducting City Council business in
an effective and efficient manner.
DISADVANTAGES:
There are no disadvantages identified relating to review of Policy #2.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, January 21, 2016 and the
Agenda and staff report were posted on the City's website on Friday, January 22,
2016.
ATTACHMENTS:
1. City Council Operations Manual Policy #2 -Policy/Procedure for Conducting
City Council Business
2. Arroyo Grande Municipal Code Sections 2.08.070 and 2.08.080
3. City Council Operations Manual Policy #8-Guidelines for Council Direction on
Items From Appointed Boards and Committees
Item 12.b. - Page 4
2. POLICY/PROCEDURE FOR
CONDUCTING CITY COUNCIL BUSINESS
09/24/13
ATTACHMENT 1
The following guidelines are to assist the City Council in the conduct of City business
and are procedural only. Failure to strictly observe such procedures shall not affect the
jurisdiction of the Council nor invalidate any action taken at a meeting that is otherwise
held in conformance with the law.
Except as otherwise provided for in this Policy, any special rule adopted by the City
Council, or as otherwise provided by state statute, the procedures of the City Council
meetings shall be governed by the latest revised edition of "Sturgis Standard Code of
Parliamentary Procedure", as modified by Council practices. The City Attorney is
designated as the parliamentarian for City Council meetings. The City Manager shall
preside as the parliamentarian in the City Attorney's absence.
1. MEETINGS
A The City Council shall meet in regular session on the second and fourth
Tuesday of each month.
B. Business at regular sessions shall be conducted from 6:00 PM to 11 :00
PM only, unless extended by unanimous consent of the City Council
Members present.
C. Special adjourned meetings and study sessions of the City Council may
be called by a majority vote of the City Council.
D. The order of business for the City Council shall be as arranged by the City
Manager, except for matters set at a specific time by the Council.
2. ADDRESSING THE CITY COUNCIL
A Each person desiring to address the Council shall proceed to the
speaker's stand upon recognition from the Mayor. The speaker shall state
for the record his/her name and address. Unless further time is granted
by the Mayor, (unless overruled by a majority vote of the Council), the
speaker shall limit his/her remarks to three (3) minutes unless special
circumstances exist. All remarks shall be pertinent to the subject at hand.
All remarks must be addressed to the Council as a whole and not to any
Member individually. No questions shall be asked of a Council Member or
member of City staff without the permission of the Mayor.
B. In order to avoid repetitious presentations and delay in the business of the
Council, whenever any group of persons wishes to address the Council on
the same subject matter, it shall be proper for the Mayor to request a
spokesperson be chosen by the group to represent its position. The
Mayor may, in his discretion, grant additional time for a speaker that has
Item 12.b. - Page 5
Policy I Procedure For Conducting City Council Business
Page2
been recognized or designated by a group to present comments on their
behalf.
C. After a motion has been made and seconded, or a public hearing has
been closed, no member of the public shall address the Council from the
audience on the matter under consideration without first securing
permission to do so from the Mayor or a majority vote of the Council.
3. DISTURBANCE OF CITY COUNCIL MEETINGS
The following procedure and format will be used by the City Council to address
disruptive persons at a Council Meeting:
A. The Presiding Officer shall make the following announcement:
As the Presiding Officer, I am advising you that your comments have
violated the City Council's rules of procedure for addressing the City
Council and you are causing a serious disruption to this meeting. I must
ask you to immediately cease the disturbance before further action is
necessary. At this time, I am going to recess the meeting for 10 minutes.
We will then reconvene our meeting.
B. Recess and call for police to be present when meeting reconvenes.
C. If the disturbance continues after reconvening the meeting, the Presiding
Officer shall make the following announcement:
As Presiding Officer, since you are continuing this disturbance, I must
advise you that the Penal Code provides that every person who, without
authority of law, willfully disturbs or breaks up any meeting, not unlawful in
its character, is guilty of a misdemeanor. If you do not immediately cease
this disturbance, I will request the police to arrest you under Penal Code
Section 403.
D. If the disturbance continues, request the police to come forward to make
the arrest. (Government Code Section 54957.9)
4. PROCEDURES
A. Council ordinances and resolutions must be reviewed in written form
before binding action is taken on same.
B. A Council order applies mainly as a directive to City officers or employees.
It need not be in writing, as it generally applies to one specific act only.
C. In the absence or inability of the Mayor and the Mayor Pro Tern to attend a
meeting of the City Council, the Members present shall select one
Member to temporarily preside.
Item 12.b. - Page 6
Policy I Procedure For Conducting City Council Business
Page 3
D. A motion shall not be debated or "put to vote", unless the same is
seconded. When a motion is seconded, if requested, it shall be stated by
the Mayor or the City Clerk before debate.
E. Upon a motion having been made and seconded, it shall be deemed to be
in possession of the Council, but it may be withdrawn at any time, before
decision or amendment, with the assent of a second.
F. A Member called to order should relinquish the floor, unless permitted to
explain; and the Council, if appealed to, shall decide on the case, but
without debate. If there is no appeal, the decision of the Mayor shall be
final.
G. Upon demand of any Council Member, or at the discretion of the Mayor,
the vote shall be by roll call, expect that the vote on all ordinances or
resolutions shall be by roll call vote.
H. Tie votes shall be lost motions.
I. Tie votes on the appeal of a Commission/Board/Committee or staff
decision sustain the action of the Commission/Board/Committee, or staff.
J. Every Council Member, unless disqualified by reason of a conflict of
interest or as otherwise provided by law, shall cast his/her vote upon any
matter put to vote by the legislative body.
K. Any Council Member who abstains from voting without a valid reason shall·
be deemed to have voted with the majority on that particular issue.
L. A Council Member who publicly announces that he/she is abstaining from
voting on a particular. matter for specified reasons shall not subsequently
be allowed to withdraw that abstention.
M. In order to avoid any attack on the validity of Council hearings, Council
Members shall avoid forming final conclusions or making commitments
with proponents and opponents during any meetings, conferences, or
discussions regarding the merits of the matter or issue before the body,
including but not limited to, specific zoning and related land-use proposals,
comprehensive planning, and like matters.
N. A motion to reconsider a legislative or quasi-legislative action taken by the
Council may be made only at the same meeting at which the action was
taken. Quasi-judicial actions shall not be subject to a motion to
reconsider.
Item 12.b. - Page 7
Policy I Procedure For Conducting City Council Business
Page4
5. COMMITTEES
A. The Council shall appoint committees as deemed necessary for the proper
conduct of City business.
B. No committee shall include in its membership more than two (2) Council
Members.
C. The City Manager, o.r his/her designee, shall be an ex-officio member of
all committees.
6. AGENDAS
A. Agendas for the Council will be prepared by the City Manager.
B. Agendas shall be posted on a bulletin board, publicly accessible, in City
Hall and/or the Council Chamber, and posted on the City website.
7. COUNCIL MEMBER REQUESTS AND QUESTIONS
A. Under the Council Communications portion of the meeting agenda,
Council Members may ask a question for clarification, make an
announcement, or report briefly on his or her activities. Subject to Council
Policies and Procedures, Council Members may also request staff to
report back to the Council at a subsequent meeting concerning any matter
or take action to direct staff to place matter of business on a future
agenda.
B. Proper action will then be taken by staff.
8. MISCELLANEOUS
A. Items referred to departments for action by the City Council shall be
routed through the City Manager's Office.
B. The City Council shall occasionally review this Policy/Procedure.
C. Amendments to this Policy/Procedure shall be by majority vote of the
Council.
Item 12.b. - Page 8
MUNBC~PAL COOE
t:ITV Of ARROYO ~DE
The purpose of this provision is to per-
mit any newly elected member of the coun-
cil to observe the actions and ability of the
city manager in the performance of the pow-
ers and duties of his or her office. (Prior
code§ 2-2.05)
2.08.060 Compensation and expenses.
The city manager shall receive such com-
pensation and expense allowances as the
council, from time to time, shall determine,
and such compensation and expenses shall
be a proper charge against such funds of
the city as the council shall designate.
The city manager shall be reimbursed
for all sums necessarily incurred or paid by
him or her in the performance of his or her
duties or incurred when traveling on busi-
ness pertaining to the city under the direc-
tion of, or with the express consent of, the
council. Reimbursement shall be made only
in accordance with an itemized claim set-
ting forth the sums expended or obligations
incurred in the manner provided by the
council for the presentation of claims for
the reimbursement of expenses of other
city officers and employees. (Prior code
§ 2-2.06)
2.08.070 Powers and duties.
The city manager shall be the adminis-
trative head of the government of the city
under the direction and control of the coun-
cil. He or she shall be responsible for the
efficient administration of all the affairs of
the city, which affairs are under his or her
control.
In addition to his or her general powers
as administrative head, and not as a limita-
tion thereon, he or she shall have the follow-
ing powers and duties:
A. General supervision: to execute on
behalf of the council its administrative su-
pervision and control of such affairs of the
17
ATTACHMENT 2
city as may be placed in his or her charge, or
which are not otherwise provided for by the
council;
B. Personnel and organization: to ap-
point and dismiss all appointive officers
and employees except the city attorney and
assistant city attorney and to suspend, and
discipline such officers and employees in
accordance with such policies as from time
to time may be set forth by the council; to
transfer employees from one department to
another consistent with the policies of the
council; to recommend to the council such
reorganization of officers, departments or
divisions as may be indicated in the inter-
ests of the efficient, effective and economi-
cal conduct of the city's business, and to
effect such reorganization when authorized
by appropriate ordinance, resolution or mo-
tion of the council;
C. Authority over officers and employ-
ees: to control, order and give direction to
all heads of departments and subordinate
officers and employees of the city, including
the city clerk and city treasurer, except in
matters which by state laws are confined to
their exclusive and uncontrolled jurisdic-
tion, and except the city attorney;
D. Rules and regulations: to prescribe
such rules, regulations and policies as he or
she shall deem necessary or expedient for
the conduct of administrative services and
to revoke, suspend or amend any rule, reg-
ulation or policy established by any officer,
department head, or other person in the
administrative service;
E. Shift work: to direct any depart-
ment or division of the city to temporarily
perform work for any other department,
division or office of the city;
F. Compensation plan: to prepare and
recommend to the council, from time to
time, desirable revisions of the compensa-
tion plan of the city;
Supp No.21,4-11
Item 12.b. - Page 9
2.08.070
G. Assist the council: to attend meet-
ings of the council and to repor! upon and
discuss any matter concerning the affairs of
the departments, services or activities under
his or her supervision upon which, in his or
her judgment, the council should be in-
formed or upon which his views or opinions
are requested by the council;
H. Carry out council decisions: to carry
out, on behalf of the council, its policies,
rules, regulations and laws relating to the
administration of the affairs of the city, its
departments, divisions and services;
I. Budget: to supervise the preparation
of a detailed, proposed municipal budget
and submit the same to the council before
the fifteenth day of May of each year and to
off er his or her recommendations as to such
increases, decreases, cancellations, transfers
or changes in any of the items included in
the proposed budget as in his or her judg-
ment should be made before adoption of
the final budget; to be responsible for the
administration of the budget after its final
a:doption; and to keep the council informed
with respect thereto;
J. Purchasing: as agent for the council
to exercise the power of approval or rejec-
tion of expenditures for all departments,
divisions, services and offices of the city
government in accordance with the munic-
ipal budget adopted by the council;
K. Public improvements: to develop
and organize public improvement projects
and programs and to aid and assist the
council and the various departments, ser-
vices and offices of the city in carrying the
same through to a successful conclusion;
L. Recommendations to the council:
to recommend to the council for adoption
such measures and ordinances as he or she
deems necessary or expedient;
M. Studies and reports: to make such
surveys, studies, reports and recommenda-
tions as he or she may deem desirable on
Supp No.21,4-11 18
any matter affecting the interests of the
people or city as budgeted or as may re-
quested by the council;
N. Council agenda: to prepare the
agenda for all regular, special or adjourned
meetings of the council in accordance with
the laws establishing rules for council meet-
mgs;
0. Other city offices: to serve in any
appointed office within the city government
to which he or she may be qualified when
appointed thereto by the council, and to
hold and perform the duties thereof at the
pleasure of the council and without further
compensation except as expressly provided
by the council at the time of such appoint-
ment or thereafter; ·
P. City clerk and city treasurer: pursu-
ant to the authority in Government Code
Section 36510, to appoint the city clerk and
city treasurer of the city.
Q. Mail: to receive and open all mail
addressed in whole or in part to the council,
or to the mayor or mayor pro tern by title
only, and to give immediate attention thereto
to the end that all administrative business
referred to in such communications, and
not necessary requiring action by the coun-
cil, may be disposed of in an expeditious
manner; provided, however, all actions taken
pursuant to such communications shall be
reported to the council at its next regular
meeting thereafter, or by separate commu-
nication to each member of the council;
R. Enforcement of laws: to see to the
enforcement within the city of the laws of
the state and of the city;
S. Contracts, franchises, permits and
licenses: to investigate and see to the faith-
ful performance and observation of all con-
tracts of the city and of all fra~chises, per-
mits, licenses and privileges granted by the
city;
T. Citizen complaints: to investigate all
complaints in relation to matters concern-
Item 12.b. - Page 10
ing the administration of city government;
to adjust all proper grievances within the
scope of authority provided by city laws
and policies, and to report to the council all
injustices suffered by reason of defects or
omissions in the laws, policies or practices
of the city which he or she is not authorized
to rectify;
U. Public property: to exercise general
supervision over all public buildings, public
parks, and other public property which is
under the control and jurisdiction of the
council when the general supervision thereof
is not specifically delegated to a particular
officer;
V Community relations: to explain to
the public the actions, purposes and poli-
cies of the city government;
W Community projects: to cooperate,
within lawful limits, with all community
organizations whose aims and purposes are,
in whole or in part, to advance the spiritual
and material interests of the city and its
people and to provide them, within lawful
limits, with assistance in such aims and pur-
poses through the city government;
X. Contracts: to execute in the name
of the council and city any contract autho-
rized or approved by the council unless the
council shall expressly provide for another
manner of execution of such contract; and
Y Other powers and duties: to per-
form such other duties and exercise such
other powers as are necessarily incident to
the powers set forth in this section or as may
be assigned or delegated to him or her, from
time to time, by action of the council. (Prior
code§ 2-2.07)
(Ord. No. 629, § 2, 1-11-2011)
2.08.080 Administrative relationships.
The council and its members shall deal
with the administrative service of the city
only through the city manager, except for
the purposes of inquiry, and neither the
19
2.08.090
council, nor any member thereof, shall give
orders to any officer or employee of the city
under the supervision of the city manager.
The city manager shall take his or her or-
ders and instructions only from the council
as a body, and no individual member of the
council shall give any order or instruction
to the city manager. Any subordinate offi-
cer or employee receiving orders or instruc-
tions contrary to the provisions of this sec-
tion shall report the same in writing
immediately thereafter to the city manager,
and the city manager shall promptly for-
ward a copy or summary of such report to
each member of the council. He or she shall
likewise promptly advise each member of
the council of any order or instruction re-
ceived by him or her contrary to the provi-
sions of this section. It is not intended by
the provisions of this section to restrict un-
duly the privileges of a member of the coun-
cil to request the city manager, but not any
other officer or employee under his or her
supervision, to prepare a report dealing with
any matter of city business, or municipal
affairs generally, if such report can be com-
piled without the undue dislocation of city
activities and without the expenditure of
considerable quantities of time by city per-
sonnel. (Prior code§ 2-2.08)
2.08.090 Limitations imposed.
The city manager shall not attempt to
establish general policy which it is the prov-
ince of the council to determine, nor shall
he or she attempt to commit or bind the
council, or any member thereof, to any ac-
tion, plan or program requiring official coun-
cil action. It is not intended by the provi-
sions of this chapter to grant any authority
to, or impose any duty upon, the city man-
ager which is now or hereafter may be vested
in or imposed by general state law on any
other city commission, department, officer
or employee. (Prior code§ 2-2.09)
Supp No. 21, 4-11
Item 12.b. - Page 11
ATTACHMENT 3
8. GUIDELINES FOR COUNCIL DIRECTION ON ITEMS FROM
APPOINTED BOARDS AND COMMITTEES
9/11/12
After each election year, the City Council appoints members of the City Council to
serve on regional and local boards and committees that request Council
representation. Appointees represent the City on these various boards and
committees and are granted authority to make decisions in the best interest of the City
of Arroyo Grande, as well as the general public and interests served by the specific
agency. However, it is appropriate to seek City Council input and/or direction on items
meeting criteria that has been established by the City Council. The following
guidelines outline the criteria and process.
1. When time permits prior to an item scheduled to be voted on by a board or
committee that a member of the City Council has been appointed to by the City
Council, City Council Members are advised to place items on the City Council
agenda for direction and/or input if they meet any of the following criteria:
a. Items that will result in a one-time or annual direct financial impact to the
City of over $10,000.
b. Items that involve new regulations, requirements or other impacts that
will result in a significant impact to staff workload or adversely impact
Arroyo Grande businesses or citizens.
c. Items that will create or increase a fee, tax or other charge to Arroyo
Grande residents.
d. Items of a controversial nature that have been frequently reported in the
media and have resulted in vocal opposition from the public and/or
diverse vocal opinions from interest groups and the public.
e. Items involving issues that the City Council has received a significant
number of comments or correspondence from members of the
community.
2. If time permits, City Council Members are advised to brief the remainder of the
City Council on any item that may meet any of these criteria under "City Council
Reports" and request whether the City Council would like the item to be placed
on the next agenda for formal direction.
3. If an upcoming item meets any of these criteria, and there is not sufficient time
to brief the City Council under the next scheduled "City Council Reports,"
Council Members are advised to notify the City Manager or City Clerk/Director
of Information and Legislative Services to place the item on the next City
Council agenda. If there is not time available, referral of items from other
boards and committees may bypass the normal requirement for Council
Members to first place under "City Council Items" the request that the item be
Item 12.b. - Page 12
placed on a future agenda. The City Manager will determine where on the
agenda the item will be placed depending upon the nature of the item.
4. If an item is scheduled to be decided by the boa-rd and committee prior to the
next City Council meeting, Council Members are advised to request the item be
continued until feedback from the entire City Council can be placed on an
agenda. If postponement of the item is not possible or is refused by the board
or committee, Council Members are advised to vote on the item independently
and report to the full City Council during the next "City Council Reports."
Item 12.b. - Page 13
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Item 12.b. - Page 14