R 4708 RESOLUTION NO. 4708
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING OR AMENDING
THE JOB DESCRIPTION AND SALARY RANGE FOR THE
POSITIONS OF .PLANNING TECHNICIAN, BUILDING
PERMIT TECHNICIAN AND PLANNING MANAGER
WHEREAS, an evaluation of the needs of the organization resulted in a
recommendation to create a new Planning Technician job classification; and
WHEREAS, an evaluation of the job descriptions for the existing Building Permit
Technician and Planning Manager positions resulted in modifications of essential
functions; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to establish a Planning Technician position with a job description
incorporated hereto as Exhibit "A"; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to amend the Building Permit Technician position with a job
description incorporated hereto as Exhibit "B"; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to amend the Planning Manager position with a job description
incorporated hereto as Exhibit "C"; and
WHEREAS, the City Council of the City of Arroyo Grande ("City") deems it in the best
interest of the City to amend the Part Time Employees Salary Schedule incorporated
- hereto as Exhibit "D";
NOW, THEREFORE BE IT RESOLVED that the City Council of the City of Arroyo
Grande does hereby establish the position of Planning Technician with a job description
attached hereto as Exhibit "A." The City Council also hereby amends the positions of
Building Permit Technician and Planning Manager, to perform the duties and
responsibilities set forth in the job descriptions so attached as Exhibit "B" and Exhibit
"C". The positions shall receive the rates of pay as follows:
POSITION: Planning Technician
$22.00 - $25.47/hour
POSITION: -Building Permit Technician
$22.00 - $25.47/hour
Planning Manager
Range-Management 42
$5,791 - $7,043/month
RESOLUTION NO. 4708
PAGE 2
BE IT FURTHER RESOLVED that this Resolution shall become effective as of
February 26, 2016.
On motion of Council Member Barneich, seconded by Council Member Harmon, and on
the following roll call vote, to wit:
AYES: Council Members Barneich, Harmon, Guthrie
NOES: Council Member Brown, Mayor Hill
ABSENT: None
the foregoing Resolution was passed and adopted this 23rd day of February, 2016.
RESOLUTION NO. 1/708
PAGE 3
J VI HILL, MAYOR
ATTEST:
ar
KELL W i MORE, CITY CLERK
APPROVED AS TO CONTENT:
4&AAAA__ Li ■
DIANNE THOMPSONOTY MANAGER
APPROVED AS TO FORM:
"HEATHER WHITHAM, CITY ATTORNEY
EXHIBIT"A"
CITY OF ARROYO GRANDE
PLANNING TECHNICIAN
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To perform a variety of technical planning duties including the review and processing of minor applications;
to provide information and assistance to the public, City departments and other agencies regarding
planning related issues, code interpretations, and planning applications; and to perform a variety of
technical tasks relative to assigned area of responsibility. Review of technical plans including site plans,
architectural elevations, grading plans and landscape plans for compliance with codes and conditions of
approval, prepare various illustrations for planning activities; maintain planning records; perform technical
research; and assist with planning studies.
SUPERVISION RECEIVED AND EXCERCISED
Receives general supervision from the Planning Manager.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS
The following tasks are typical for positions in this classification. Any single position may not
perform all of these tasks and/or may perform similar related tasks not listed here:
Essential Functions:
1. Perform a variety of routine planning duties in support of the Community Development Department;
review and process planning applications.
2. Review technical plans including site plans, architectural elevations, grading plans, and landscape
plans for compliance with codes and conditions of approval.
3. Provide information and assistance to the public, City departments, and other agencies regarding
planning related issues, code interpretations, and planning applications.
4. Conduct investigations to determine the compliance of projects with local zoning, State and Federal
regulations; conduct field inspections to determine compliance with laws and practices, take
appropriate actions and facilitate solutions to applicants.
5. Perform technical research and planning studies; collect, compile, analyze, and interpret relevant
data.
6. Generate and analyze data for planning studies and assist in the preparation of a variety of
planning documents and reports.
7. Establish and maintain necessary files pertaining to planning records, reports and maps; prepare
reports and present findings.
8. Take minutes at boards, commissions, and committee meetings.
9 Prepare the more routine staff reports and corre pondence.
CITY OF ARROYO GRANDE
Planning Technician (Continued)
Page 2
10. Perform administrative tasks including staffing of the public counter, building plan check review,
business license review, ordinance enforcement, sign permit review, addressing issuing of permits
and collecting fees.
11.,Assists in field inspections of approved projects to assure the projects are being completed in
accordance with approved conditions.
12. Respond and perform assigned duties in the event of a City declared emergency.
13. Attend training classes and meetings as required.
Marginal Functions:
1. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Basic principles and functions of urban planning and development.
• Methods and techniques of conducting statistical analysis
• Modern office procedures, methods, and equipment including computers and supporting software
applications.-
• Principles and practices of record keeping maps and report preparation.
• Pertinent Federal, State, and local laws, codes, and regulations.
Ability to:
• Learn and perform planning related duties at an entry level.
• Collect, analyze, and compile data pertaining to planning and zoning functions.
• Process a variety of minor permits and applications.
• Read and analyze technical, architectural and engineering plans.
• Maintain accurate records and prepare clear and concise reports.
• Interpret and apply Federal, State, and local policies, laws, and regulations.
• Respond to requests and inquiries from the general public.
• Communicate clearly and concisely, both orally and in writing.
• Deal tactfully, patiently, and courteously with the public. •
• Establish and maintain effective working relationships with those contacted in the course of work.
• Support and follow department policies, goals, and guiding principles.
• Follow written and verbal direction.
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities is
qualifying.-'A typical way to obtain the knowledge and abilities would be:
Education:
CITY OF ARROYO GRANDE
Planning Technician (Continued)
Page 3
At least two years of course work in city planning, architecture, landscape architecture or a related
field. -
Experience:
Work experience in a planning environment or customer service field is desirable
Licenses or Certificates:
Possession of a valid California driver's license will be required at the time of appointment and must be
maintained throughout employment.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens, noise, dust and
inclement weather conditions.
Physical Conditions:
Essential functions and other important duties and responsibilities may require maintaining physical
condition necessary for walking, standing or sitting for prolonged periods of time; light lifting and
carrying; pulling, pushing, reaching; and operating motorized vehicles.
Exhibit"B"
CITY OF ARROYO GRANDE
BUILDING PERMIT TECHNICIAN
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the job.
DEFINITION
To perform a variety of highly responsible analytical, technical and administrative duties within the
Building Division of the Community Development Department; accept, process and review building permit
applications to determine completeness of necessary documents and general compliance with building
codes and other local, State and Federal requirements.
DISTINGUISHING CHARACTERISTICS
This class is distinguished by requiring the use of advanced administrative and basic technical skills
relative to building; regularly interacting with and providing building requirement information and fee
estimates to the public, architects, developers, contractors and engineers. Work is characterized by
extensive use of permit tracking software system in order to calculate building fees, track and issue
permits, and archive plans.
SUPERVISION RECEIVED AND EXCERCISED
Receives general direction from the Building Official.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS
The following tasks are typical for positions in this classification. Any single position may not perform all
of these tasks and/or may perform similar related tasks not listed here:
Essential Functions:
1. Staff the public counter for the Building Division, assist developers, contractors and the general
public; answer questions and provide information; respond to telephone inquiries; accept building
permit applications for processing; review plans, engineering and permit documents to verify
accuracy and completeness of information; approve permits of a minor nature.
2. Interpret and explain to the public the Division's policies and procedures, as well as City building-
related regulations, construction codes and the City development code.
3. Check plans of a minor nature for compliance with applicable State and City policies and
standards, including but not limited to the building, plumbing, mechanical and electrical codes,
City ordinances, State energy requirements and handicapped accessibility standards.
4. Calculates building and other related fees based on established fee schedules; first level review
of incoming construction documents; use architectural and engineering scales to calculate
building dimensions and areas; determine setbacks and fire sprinkler and alarm requirements.
5. Schedules and records daily field inspections.
6. Monitor approval of plans by all City departments and other regulatory agencies; coordinate
payment of fees and issue permits.
7. Provide field inspections for purposes of business license approvals.
8. Compiles and reports building statistics and construction activity for City, County and State
agencies as well as the construction industry. -
CITY OF ARROYO GRANDE
Building Permit Technician (Continued)
Page 2
9. Coordinate final inspections, utility clearances and certificate of occupancy releases.
10. Maintains building permit computer program, inputs data, and updates building codes and fee
schedules.
11. Provide administrative support for other Community Development and Administrative Services
Department staff.
12. Respond and perform assigned duties in the event of a City declared emergency.
13. Attend training classes and meetings as required.
14. Respond to public inquiries in a courteous manner; provide information within the area of
assignment; resolve complaints in an efficient and timely manner.
Marginal Functions:
1. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Building Division policies and procedures.
• Model building codes and construction classification types.
• General construction practices, methods and terminology.
• Mathematical skills to calculate fees, area and linear dimensions.
• Modern office procedures, methods and equipment including computers and supporting
applications.
• Principles and procedures of record keeping.
• Pertinent Federal, State and local laws, codes and regulations.
Ability to:
• Read and understand construction documents.
• Use architectural and engineering scales.
• Perform field inspections.
• Research, collect and analyze data.
• Prepare clear and concise reports.
• Operate equipment including computers, copiers, calculators and supporting applications.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Communicate clearly and concisely, both orally and in writing.
• Follow written and verbal direction.
• Respond to requests and inquiries from the general public.
• Work independently in the absence of supervision.
• Maintain effective audio-visual discrimination and perception needed for making observations,
communicating with others, reading, writing and operation of assigned equipment.
• Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
EXPERIENCE'AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities
is qualifying. A typical way to obtain the knowledge and abilities would be:
-CITY OF ARROYO GRANDE
Building Permit Technician (Continued)
Page 3
Experience: -
Three years administrative and/or technical support experience, at least one year of which includes
specialized building/construction support responsibilities, processing building plans and applications for
building permits. Two years of increasingly responsible experience in a public agency or customer
service environment.
Training:
Equivalent to the completion of the twelfth grade supplemented by college level course work and/or
specialized training in building industry practices or a related field.
License or Certificate:
Possession of a valid California driver's license will be required at the time of appointment and must be
maintained throughout employment.
I C.C. Permit Technician certification strongly desired and is required within one year of employment. The
certification must be maintained throughout employment.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; travel from site to site; exposure to computer screens; extensive contact
with the general public in a customer service environment.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing, or sitting for prolonged periods of time; moderate or light lifting and carrying; operating
motorized equipment and vehicles; extensive use of computer keyboard; near visual acuity.
Exhibit"C"
CITY OF ARROYO GRANDE
PLANNING MANAGER
Class specifications are intended to present a descriptive list of the range of duties performed by
employees in the class. Specifications are not intended to reflect all duties performed within the
job.
DEFINITION:
To perform a variety of supervisory and professional planning duties in support of the Community
Development department; to supervise and manage complex planning applications and current planning
work program; to ensure development project compliance with all applicable planning rules and
regulations; to serve as departmental and community liaison and provide effective customer service to the
community and project applicants; and to perform a variety of professional tasks relative to assigned area
of responsibility.
SUPERVISION RECEIVED'AND EXERCISED:
Receives general direction from the Director of Community Development.
Direct supervision is provided to professional, technical and support staff.
ESSENTIAL AND MARGINAL FUNCTION STATEMENTS--Essential and other important responsibilities
and duties may include, but are not limited to, the following:
Essential Functions:
1. Perform professional planning duties in support of the Community Development Department;
manage current planning work program.
2. Perform economic development duties in support of the Community Development Department.
3. Perform and manage complex and sensitive professional planning projects, research and analysis,
and environmental studies.
4. Advise the Director of Community Development on all planning-related matters.
5. Plan and organize workloads and staff assignments and ensure appropriate training is provided.
6. Evaluate operations and activities of assigned responsibilities.
7. Prepare reports on operations and activities, recommending improvements and modifications.
8. Attend evening and weekend meetings and serve as staff liaison on a variety of boards,
commissions and committees. Prepare and present staff reports and other necessary
correspondence.
9. Serve as acting Director of Community Development in his/her absence.
10. Supervise/manage various consultants in the performance of environmental studies and project
reviews.
11. Respond and perform assigned duties in the event of a City declared emergency.
CITY OF ARROYO GRANDE
Planning Manager(Continued)
Page 2
12. Attend training classes and meetings as required.
Marginal Functions:
1. May serve as City liaison on regional planning issues, including urban and transportation planning
development projects.
2. Perform related duties and responsibilities as required.
QUALIFICATIONS
Knowledge of:
• Operational characteristics, services and activities of a comprehensive urban planning program
• Principles and practices of urban planning and development.
• Principles, methods and techniques of evaluating and assessing planning, zoning and land use
issues.
• Rules and regulations governing land use, zoning and related issues.
• Methods and techniques of conducting statistical analysis.
• Modern office procedures, methods and equipment including computers and supporting software
applications.
• Pertinent Federal, State and local laws, codes and regulations.
Ability to:
• Perform professional planning duties.
• Process and manage complex planning applications.
• Manage multiple planning projects effectively on an on-going basis and meet firm deadlines.
• Assist in developing and enforcing land use planning rules and regulations.
• Research data and prepare reports.
• Read and analyze technical, architectural and engineering plans.
• Prepare clear and concise reports.
• Analyze problems, identify alternative solutions and project consequences of proposed actions.
• Present ideas and concepts persuasively before groups or in written publication.
• Evaluate and prioritize tasks under deadlines.
• Supervise/manage consultants and contract administration.
• Interpret and apply Federal, State and local policies, laws and regulations.
• Communicate clearly and concisely, both orally and in writing.
• Establish and maintain effective working relationships with those contacted in the course of work.
• Be innovative, detail-orientated, and experienced in highly visible/controversial projects.
• Promote strong interpersonal skills to develop good working relationships at various levels and to
resolve complaints.
• Provide effective supervision and staff management.
• Maintain physical condition appropriate to the performance of assigned duties and
responsibilities.
• Maintain effective audio/visual discrimination and perception to the degree necessary for the
successful performance of assigned duties.
CITY OF ARROYO GRANDE
Planning Manager(Continued)
Page 3
EXPERIENCE AND TRAINING GUIDELINES
Any combination of experience and training that would likely provide the required knowledge and abilities
is qualifying. A typical way to obtain the knowledge and abilities would be:
Experience:
Five years of increasing responsible urban planning experience.
Education:
Equivalent to a Bachelors degree from an accredited college or university with major course work in
urban planning or a related field.
License or Certificate:
Possession of a valid California driver's license will be required at the time of appointment and must be
maintained throughout employment.
WORKING CONDITIONS
Environmental Conditions:
Office and field environment; some travel from site to site; exposure to computer screens; extensive
contact with the general public.
Physical Conditions:
Essential and marginal functions may require maintaining physical condition necessary for walking,
standing or sitting for prolonged periods of time; light lifting and carrying; extensive use of the keyboard;
near visual acuity to prepare and review correspondence and a variety of other documents.
Exhibit D
- PART-TIME EMPLOYEES SALARIES
Effective February 26,2016
HOURLY RATE
POLICE DEPARTMENT Step A Step B Step C Step D
Designated Level I Reserve Officer $24.35 $25.57 $26.85 $28.19
Senior Police Reserve Officer $21.67 $22.76 $23.89 $25.09
Fleet & Equipment Technician $21.67 $22.76 $23.89 $25.09
Training Technician $21.67 $22.76 $23.89 $25.09
Neighborhood Services Technician $19.34 $20.31 $21.32 $22.39
Police Reserve Officer $19.34 $20.31 $21.32 $22.39
Records Clerk $17.95 $18.85 $19.79 $20.78
Police Reserve Officer Trainee $16.26 $17.07 $17.92 $18.82
RECREATION SERVICES DEPARTMENT
Volunteer and Program Coordinator $20.45 $21.47 $22.55 $23.67
Pre School Teacher $13.40 $14.07 $14.78 $15.52
AM/PM Teacher $13.31 $13.98 $14.67 $15.41
AM/PM Assistant Teacher $12.10 $12.71 $13.34 $14.01
AM/PM Assistant II $11.00 $11.55 $12.13 $12.73
AM/PM Assistant I $10.00 $10.50 $11.03 $11.58
Senior Facility Attendant $11.00 $11.55 $12.13 $12.73
Facility Attendant $10.00 $10.50 $11.03 $11.58
Sports Facility Maintenance $10.00 $10.50 $11.03 $11.58
MISCELLANEOUS
Administrative Intern $11.98 $12.58 $13.21 $13.87
Administrative Secretary $20.50 $21.53 $22.60 $23.73
Associate Engineer $29.55 $31.02 $32.57 $34.20
Assistant Engineer $26.86 $28.20 $29.61 $31.09
Associate Planner $27.70 $29.08 $30.53 $32.06
Assistant Planner $25.60 $26.88 $28.23 $29.64
Building Permit Technician $22.00 $23.10 $24.26 $25.47
Planning Technician $22.00 $23.10 $24.26 $25.47
Custodian $14.87 $15.61 $16.39 $17.21
Maintenance Worker $14.87 $15.61 $16.39 $17.21
Sr. Office Assistant $17.95 $18.85 $19.79 $20.78
Office Assistant I I $17.04 $17.89 $18.79 $19.73
Office Assistant I $14.58 $15.31 $16.08 $16.88
Student Intern (seasonal) $10.00
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do h'ereby certify under penalty of perjury, that the attached
Resolution No. 4708 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 23rd day of February, 2016.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 1st day of
March, 2016.
KELL E ORE, CITY CLERK
•