CC 2016-03-08_09i Contract Amendment_Waterboys Plumbing
MEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, DIRECTOR OF PUBLIC WORKS
BY: SHANE TAYLOR, PUBLIC WORKS SUPERVISOR – UTILITIES
SUBJECT: CONSIDERATION OF A THIRD AMENDMENT TO CONTRACT WITH
WATERBOYS PLUMBING, INC. FOR THE PLUMBING RETROFIT
PROGRAM
DATE: MARCH 8, 2016
RECOMMENDATION:
It is recommended the City Council
1. Approve a Third Amendment to the contract with Waterboys Plumbing, Inc. in
the amount of $74,335;
2. Authorize the Mayor to execute the Third Amendment to the Contract.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
A total of $78,550 is allocated in the FY 2015/16 Budget in Water Neutralization
Contractual Services (Account 226-4306-5303), which includes funds for the
continuation of the Plumbing Retrofit Program. An additional $52,050 will be included in
the FY 2016/17 budget to cover the costs of the contract. The program will continue to
be administered by the Public Works Department. Approximately 200 hours per year
are required to continue the program.
BACKGROUND:
The City Council adopted a Water Conservation Program on May 13, 2003. Phase I of
the program began in April of 2004 and was focused on retrofitting existing residential
plumbing with low flow fixtures. Over the last 11-1/2 years, a total of 2,030 single family
homes, 547 apartment units, 236 mobile homes, 243 motel units, 9 church facilities, and
153 commercial establishments have been retrofitted under the program. A total of
5,054 toilets, 4,132 faucet aerators, 1,858 showerheads, and 416 pressure regulators
were installed. The total cost to date for Phase I is $1,319,454.
In 2005, the City adopted the Mandatory Retrofit Upon Change of Ownership of Real
Property Ordinance. A total of 1,173 properties have been issued Water Conservation
Certificates indicating that these residences comply with the Ordinance. An estimated
177-acre feet of water per year has been conserved due to the retrofit program.
Item 9.i. - Page 1
CITY COUNCIL
CONSIDERATION OF A THIRD AMENDMENT TO THE CONTRACT WITH WATERBOYS
PLUMBING, INC. FOR THE PLUMBING RETROFIT PROGRAM
MARCH 8, 2016
PAGE 2
On February 26, 2014, Waterboys Plumbing, Inc. was awarded a one year contract,
which included options for two, one year extensions. This Third Amendment could
exercise the second one year extension. Waterboys Plumbing, Inc. has performed to a
satisfactory level and the City has received many favorable comments regarding the
quality of workmanship and level of service.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1) Approve a Third Amendment to the contract with Waterboys Plumbing, Inc.;
2) Do not approve the Third Amendment to the contract; or
3) Provide direction to staff.
ANALYSIS OF ISSUES:
In 2004, the program targeted 4,357 single family homes and 44 apartment complexes.
After 11-1/2 years, 48% of the homes and 91% of the apartment complexes in the City
have been retrofitted. In addition, the program was expanded to include mobile homes
and commercial properties. A total of 97% of last year’s contract amount was
expended. Retrofitting indoor plumbing has proven to be a very reliable and consistent
water conservation measure. The per capita consumption for 2015 was 117 gallons per
day per person compared to 144 gallons per day per person in 2014. Phase II
programs have also helped conserve water with washing machine rebates, cash for
grass, and large landscape audits.
ADVANTAGES:
Every property retrofitted conserves approximately 10,000 – 12,000 gallons of water per
year. Qualified property owners may still take advantage of the program and receive
free retrofitting to comply with the Mandatory Retrofit Upon Change of Ownership of
Real Property Ordinance.
DISADVANTAGES:
No disadvantages are seen.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, March 3, 2016. The Agenda
and staff report were posted on the City’s website on Friday, March 4, 2016.
Attachments:
1. Letter from Waterboys Plumbing, Inc.
Item 9.i. - Page 2
THIRD AMENDMENT TO CONTRACT FOR
CITY OF ARROYO GRANDE PLUMBING RETROFIT PROGRAM
This THIRD AMENDMENT TO CONTRACT (“Third Amendment”) is made and entered
into this 8th day of March, 2016, by and between the CITY OF ARROYO GRANDE, a
California Municipal Corporation (“City”) and WATERBOYS PLUMBING INC., a
California Corporation (“Contractor”). The City and Contractor are sometimes referred
to herein as the “Parties”.
WHEREAS, on February 26, 2014, the City and Contractor entered into a Contract for
the City of Arroyo Grande’s Plumbing Retrofit Program (“Contract”) wherein Contractor
agreed to provide City with plumbing services subject to the terms and conditions set
forth in the Contract. A true and correct copy of the Contract is on file with the Public
Works Department; and
WHEREAS, the Contract includes two (2) one (1) year options to extend; and
WHEREAS, on February 24, 2015, the City Council approved a First Amendment which
extended the Contract for the first of two (2) one (1) year options; and
WHEREAS, on September 22, 2015, a Second Amendment was approved between the
Parties adding additional monies to cover costs incurred by the program;
WHEREAS, the Parties now desire to extend the Contract for the second of the two (2)
one (1) year options.
NOW THEREFORE, in consideration of the mutual covenants and conditions set forth
herein, the Parties agree as follows:
1. The above recitals are true and correct and are incorporated herein by this
reference.
2. Article 1 of the Contract shall be amended in its entirety as follows:
ARTICLE I. For and in consideration of the payments and agreements
hereinafter mentioned to be made and performed by City, Contractor
agrees with City to furnish all materials, equipment and labor and
construct facilities for City, and to perform and complete in a good and
workmanlike manner all the work pertaining thereto shown on the plans
and described in the specifications hereto attached, and to furnish at his
own proper cost and expense all tools, equipment, labor, and materials
necessary therefore, except such materials as in the said specifications
are stipulated to be furnished by City, and to do everything required by this
Contract and the said specifications and plans, and the requirements of
the Engineer under them, to wit:
Item 9.i. - Page 3
CONTRACT SCHEDULE OF COSTS
ITEM
NO.
QTY
UNIT
DESCRIPTION
UNIT
PRICE
AMOUNT
1 200 EA 1.28 gpm Flush Toilet – 12” Rough $235.00 $47,000.00
2 50 EA 1.28 gpm Flush Toilet – 10” Rough $290.00 $14,500.00
3 250 EA Toilet Seat and Cover $15.00 $3,750.00
4 200 EA 2.2 gpm Faucet Aerator $5.00 $1,000.00
5 50 EA 2.5 gpm Shower Head $13.00 $650.00
6 125 EA Water Pressure Determination $10.00 $1,250.00
7 10 EA Adjust Existing Water Pressure
Regulating Valve
$5.00
$50.00
8 15 EA Replace Existing 3/4" Water Pressure
Regulating Valve
$1.00
$15.00
9 10 EA Replace Existing 1” Water Pressure
Regulating Valve
$2.00
$20.00
10 20 EA Install New 3/4" Water Pressure
Regulating Valve
$140.00
$2,800.00
11 20 EA Install New 1” Water Pressure
Regulating Valve
$165.00
$3,300.00
TOTAL CONTRACT PRICE
$74,335.00
3. The Parties agree to amend the Contract amount to $74,335.00. The term
of the second Contract Time Extension shall expire on February 23, 2017.
4. Except as modified herein, all other terms and conditions of the Contract
shall remain in full force and effect.
Item 9.i. - Page 4
IN WITNESS WHEREOF, this Third Amendment has been duly executed as of the date
first set forth above.
CITY OF ARROYO GRANDE WATERBOYS PLUMBING, INC.
_______________________ ___________________________
Jim Hill, Mayor Thomas Potter, Owner
ATTEST:
___________________________________
Kelly Wetmore, City Clerk
APPROVED AS TO FORM:
_____________________________________
Heather Whitham, City Attorney
Item 9.i. - Page 5
ATTACHMENT 1
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