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Minutes 2016-02-23 1 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, FEBRUARY 23, 2016 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tern Barbara Harmon and Mayor Jim Hill were present. Staff Present: City Manager Dianne Thompson, City Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Community Development Director Teresa McClish, City Engineer Matt Horn, Public Works Director Geoff English, and Police Chief Steven Annibali. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Bob Mires, representing Arroyo Grande Rotary Club, led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. City Council Regular Meeting of February 9, 2016: - Public Employee Performance Evaluation pursuant to Government Code Section 54957: Title: City Manager City Manager Thompson announced that the Council agreed to the parameters for the City Manager evaluation process. 5.b. Ordinances Read in Title Only. - Council Member Guthrie moved, Council Member Brown seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Introduction of New Full-Time Employees. City Manager Thompson introduced new full-time Public Works Maintenance Worker employees Matt Blockman, Miguel Robles, and Ryan Roberts and provided a brief overview of their background and experience. Minutes: City Council Regular Meeting Page 2 Tuesday, February 23, 2016 6.b. Honorary Proclamation Recognizing February 23, 2016 as "World Spay Day". Mayor Hill presented an Honorary Proclamation recognizing February 23, 2016 as "World Spay Day". Mary Buehnerkemper, Feline Network Volunteer, accepted the Proclamation. Mayor Hill announced that the Recreation Department will host a Spring Fun Family Tea Party, on Saturday, February 19, 2016 at the Woman's Club. 7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS Mayor Hill invited public comment. Speaking from the public were Linda Osty, Arroyo Grande, who offered an invocation; Patty Welsh, commented that she received a response from the City Manager regarding trash can placement on sidewalks, stated she traveled to the City of Cotati and spoke with employees regarding City Manager Thompson, requested to have staff respond to her emails, and announced an ALS walk on April 9th that she will be participating in on behalf of Devin Ward; John Wysong, Grover Beach, expressed concern regarding Oak Park Boulevard and requested that the City help fix it; Devin Ward, Arroyo Grande, thanked the Council for listening to his concerns regarding the medical marijuana ordinance and for putting the ordinance back on a future agenda, announced that there would be an ALS walk on April 9th and encouraged community participation. 8. CITY MANAGER REPORT: City Manager Thompson provided a status report on the Planning Commission's approval of a 54-room boutique hotel in the Village; recent projects and events including repainting of the Elm Street Community Center by volunteers from the New Life Painting Company and that the paint is being donated by the Oceano Elks Club; a Bridge Street Bridge community meeting on March 2, 2016; emergency radio communications upgrades at the Police Department; a Rainwater Catchment Workshop on March 3, 2016; and that electric vehicle charging stations have been installed at the Le Point Street parking lot. Council Member Brown requested that any written material regarding the Bridge Street Bridge workshop be emailed to the Council. 9. CONSENT AGENDA Council Member Brown requested Items 9.d. and 9.f. be pulled. Mayor Hill invited public comment on the Consent Agenda. Speaking from the public was Beatrice Spencer, regarding the Cash Disbursement report and large expenses from Omni Means and Carmel and Naccasha. No further public comments were received. Action: Council Member Guthrie moved, and Council Member Barneich seconded the motion to approve Consent Agenda Items 9.a. through 9.e., with the exception of Item 9.d., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Guthrie, Barneich, Brown, Harmon, Hill NOES: None ABSENT: None Minutes: City Council Regular Meeting Page 3 Tuesday, February 23, 2016 9.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period February 1, 2016 through February 15, 2016. 9.b. Consideration of Investment Deposits. Action: Received and filed the report listing the current investment deposits of the City, as of January 31, 2016, as required by Government Code Section 53646(b). 9.c. Consideration of Approval of Minutes. Action: Approved the minutes of the Regular City Council Meeting of January 26, 2016, as submitted. 9.e. Authorization to Serve as Lead Agency for Regional Stormwater Resource Plan Grant Application. Action: Approved of the City serving as the lead agency for a regional stormwater resources plan grant application and authorize the City Manager to sign and submit a grant application and any necessary agreements. Administrative Services Director Malicoat responded to questions regarding Item 9.a. as it related to Omni Means invoices and stated that charges for the E. Cherry project are reimbursed to the City by the developer. ITEMS PULLED FROM THE CONSENT AGENDA 9.d. Consideration of Agreement and Mutual Release Terminating the Agreement with J&P Construction Regarding the Heritage Square Park Restroom Project. Recommended Action: Approve an Agreement and Mutual Release, in a form approved by the City Attorney, terminating the Agreement with J&P Construction and authorize the Mayor to execute the Agreement. In response to questions by Council Member Brown, staff provided an overview of the timeline to re-bid and complete the project. Mayor Hill invited public comment. No public comments were received. Action: Council Member Brown moved to approve an Agreement and Mutual Release, in a form approved by the City Attorney, terminating the Agreement with J&P Construction and authorize the Mayor to execute the Agreement. Council Member Barneich seconded, and the motion passed on the following roll-call vote: AYES: Brown, Barneich, Guthrie, Harmon, Hill NOES: None ABSENT: None 9.f. Monthly Water Supply and Demand Update. Recommended Action: Receive and review the monthly Water Supply and Demand Report. In response to questions by Council Member Brown, staff clarified the water levels at Lopez Lake and that staff will be bringing forth a comprehensive water supply status report next month. Minutes: City Council Regular Meeting Page 4 Tuesday, February 23, 2016 Mayor Hill invited public comment. Speaking from the public was Patty Welsh, who stated that the business community should be required to comply with water conservation measures. No further comments were received. Action: Council Member Brown moved to receive and file the monthly Water Supply and Demand Report. Council Member Barneich seconded, and the motion passed unanimously by voice vote. 10. PUBLIC HEARINGS None. 11. OLD BUSINESS 11.a. Consideration of Test Closure Traffic Study Results for the Brisco Road at US 101 Northbound On and Off-Ramps and Consideration of Further Extension of the Current Ramp Closure. City Manager Thompson provided an overview of the information being presented; Community Development Director introduced the item and City Engineer Horn presented the staff report and recommended that the Council: 1) Receive and file an update on the Test Closure Traffic Study Results for the Brisco Road at US 101 Northbound on and off-ramp closure; and 2) Direct staff to research the feasibility of an extended closure beyond the 6-month time frame and through construction. Staff responded to questions from Council. Mayor Hill invited public comment. Speaking from the public were Nathaly Blais, Baja Fresh business owner, stated she met with staff and Caltrans regarding a freeway sign and requested an update on the status, expressed concerns about impacts to her business due to the closure of the ramps, and requested the property owner be required to trim the trees around the Center; Judith Bean, Chamber of Commerce, reviewed results from a survey regarding the closure that was sent to the business membership; Kevin Gotchal, suggested opening the northbound off ramp and making it a right turn only to alleviate the traffic at the next off ramp and expressed appreciation for staff for their responsiveness; Kristina Maloney, suggested opening the off ramp with a right turn only to alleviate traffic at the Oak Park exit; Ashley Bean, commented on the impact created by the ramp closures and requested Council consider re-opening the ramps; Beatrice Spencer, commented on the Omni Means report, levels of service, and spoke in opposition to maintaining Alternative 4c; April McLaughlin, requested that information being presented to Council during the meeting be made available for the public to see, commented on the results of emails and contacts by citizens; Pat Dempsey, spoke in opposition to maintaining Alternative 4c; Patty Welsh, spoke in favor of leaving the ramps closed, expressed concern with excessive signage on US 101, said it was confusing with Alternative 4c being called Alternative 2; Speaker (did not state name), favored opening the ramps while deciding on the project. No further comments were received. Action: Council Member Guthrie moved to: 1) Receive and file the update on the Test Closure Traffic Study Results for the Brisco Road at US 101 Northbound on and off-ramp closure; and 2) Direct staff to research the feasibility of an extended closure beyond the 6-month time frame and through construction. Council Member Barneich seconded, and the motion passed unanimously on the following roll call vote: Minutes: City Council Regular Meeting Page 5 Tuesday, February 23, 2016 AYES: Guthrie, Barneich, Brown, Harmon, Hill NOES: None ABSENT: None Mayor Hill called for a break at 8:05 p.m. The Council reconvened at 8:15 p.m. 12. NEW BUSINESS 12.a. Consideration of Recommendations by the Homeless Services Oversight Council Regarding Temporary Warming Shelters. City Manager Thompson introduced the staff report and Community Development Director McClish presented the staff report and recommended the Council discuss recommendations by the Homeless Services Oversight Council (HSOC) and San Luis Obispo County Board of Supervisors (SLO BOS) regarding warming shelters; and 1) Direct staff to prepare a response letter to the SLO BOS; 2) Do not declare a shelter crisis or provide additional funding at this time; and 3) Process temporary or pilot warming shelters via the Temporary Use Permit process. Staff responded to questions from Council. Mayor Hill invited public comment. Speaking from the public were Patty Welsh, who said she heard about a church that would be willing to be used as a homeless shelter, and thanked the Mayor for volunteering at the temporary warming shelter; Renee Daly, Lucia Mar Unified School District (LMUSD) Superintendent, requested that the District and School Board representatives be involved in any application review process for a temporary warming shelter located near the High School; and Colleen Martin, LMUSD Board Member, stated that outreach and notification should include the West Cherry Avenue neighborhood, Vista Del Mar neighborhood, Cuesta College, the American Legion, and the Clark Center. Action: Mayor Pro Tern Harmon moved to: 1) Direct staff to prepare a response letter to the SLO BOS; 2) Do not declare a shelter crisis or provide additional funding at this time; 3) Process temporary or pilot warming shelters via an expedited Temporary Use Permit process and provide expanded outreach. Council Member Guthrie seconded, and the motion passed unanimously on the following roll call vote: AYES: Harmon, Guthrie, Brown, Barneich, Hill NOES: None ABSENT: None 12.b. Consideration of Fiscal Year 2015-16 Mid-Year Budget Report. Administrative Services Director Malicoat presented the staff report and recommended that the Council: 1) Approve detailed budget adjustments listed in the Mid-Year budget report; 2) Approve Schedule A, as modified; 3) Approve requests for additional appropriations in the General Fund, Sales Tax Fund and Water Fund; and 4) Adopt a Resolution establishing or amending the job description and salary range for the positions of Planning Technician, Building Permit Technician and Planning Manager. Staff responded to questions from Council. Minutes: City Council Regular Meeting Page 6 Tuesday, February 23, 2016 Mayor Hill invited public comment. Speaking from the public were Pat Dempsey, commented on the revenue versus expenditure forecast and suggested the City wait on the Planning positions until the building and water issues are known; Beatrice Spencer, opposed wasteful spending, commented that the City is not business friendly, the Fire Department is not sustainable, and that the City would not be able to fund Brisco Interchange Project Alternative 4c. Council comments regarding the Mid Year Budget Report, and concerns were expressed regarding revenue versus expenditure forecasts, that expenditures need to be decreased, that retirement costs are rising, that there is a lack of economic development in the City, that money is being spent on project alternatives that are not feasible, and that the planning process needs to be streamlined. Action: Council Member Barneich moved to: 1) Approve detailed budget adjustments listed in the Mid-Year budget report; 2) Approve Schedule A, as modified; 3) Approve requests for additional appropriations in the General Fund, Sales Tax Fund and Water Fund ; and 4) Adopt a Resolution establishing or amending the job description and salary range for the positions of Planning Technician, Building Permit Technician and Planning Manager. Mayor Pro Tern Harmon seconded, and the motion passed on the following roll call vote: AYES: Barneich, Harmon, Guthrie NOES: Brown, Hill ABSENT: None 13. CITY COUNCIL REPORTS The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City's appointed representative. (a) MAYOR HILL: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Brisco/Halcyon Interchange Subcommittee (3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency (4) California Joint Powers Insurance Authority (CJPIA) (5) Other (b) MAYOR PRO TEM HARMON: (1) County Water Resources Advisory Committee (WRAC) (2) Air Pollution Control District (APCD) (3) Five Cities Fire Authority (FCFA) (4) Other (c) COUNCIL MEMBER GUTHRIE: (1) San Luis Obispo Council of Governments/Regional Transit Authority (SLOCOG/RTA) (2) South County Transit (SCT) (3) Tourism Committee Minutes: City Council Regular Meeting Page 7 Tuesday, February 23, 2016 (4) Brisco/Halcyon Interchange Subcommittee (5) Other (d) COUNCIL MEMBER BROWN: (1) Integrated Waste Management Authority Board (IWMA) (2) Economic Vitality Corporation (EVC) (3) Other (e) COUNCIL MEMBER BARNEICH: (1) Zone 3 Water Advisory Board (2) Homeless Services Oversight Council (HSOC) (3) Other 14. COUNCIL COMMUNICATIONS Mayor Pro Tern Harmon requested that the Five Cities Fire Authority Joint Powers Agreement (JPA) review process be placed on the April 12th Council Agenda; stated that based on feedback she has received, she would like staff to look at adding deliveries as part of modifications to the medical marijuana ordinance when that comes back on the Agenda; and announced the 5th Annual Preparedness Expo to be held at the Madonna Inn on March 12th at 10:00 a.m. Mayor Hill reported that he attended the Grover Beach City Council meeting and presented a Commendation to retiring City Manager Bob Perrault; attended the Board of Supervisor's Zone 3 study session; and supported Mayor Pro Tern Harmon's request to place the JPA Agreement review process and modifications to the Medical Marijuana Ordinance on the April 12th Agenda. Brief discussion ensued clarifying that Council had already voted at the February 9th meeting to direct staff to place discussion regarding modifications to the medical marijuana ordinance on the Agenda within 60 days. Action: Mayor Pro Tem Harmon moved to direct staff to place on the April 12, 2016 agenda review of the FCFA Joint Powers Agreement. Council Member Brown seconded, and the motion passed unanimously by voice vote. 15. CLOSED SESSION None. 16. ADJOURNMENT Mayor Hill adjourned the me ting at 10:45 p.m. Jim Hill, Mayor TEST: UIJ�CI ,/„ ,/I� - JL`f Kelly Wetmore, Ci Clerk (Approved at CC Mtg 3-8 _,b OI C, )