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CC 2016-04-12_09b Approval of MinutesACTION MINUTES SPECIAL MEETING OF THE CITY COUNCIL MONDAY, MARCH 21, 2016 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the Special City Council Meeting to order at 6:00 p.m. 2. ROLL CALL Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tem Barbara Harmon, and Mayor Jim Hill were present. City Manager Dianne Thompson, City Attorney Heather Whitham, and Director of Legislative and Information Services/City Clerk Kelly Wetmore were also present. 3. FLAG SALUTE Mayor Hill led the flag salute. 4. PUBLIC COMMENT Mayor Hill invited public comment. Speaking from the public were Tom Goss, Arroyo Grande, spoke in support of the City Manager and her performance; Judith Bean, AGGB Chamber of Commerce President, read a letter recognizing the excellent service of the City Manager; Trudy Jarrett, Arroyo Grande, commented that the City Manager has been very accommodating, respectful, open to input, is impressed with her open door policy, and thanked Council for hiring her; Shirley Gibson, Town of Halcyon, spoke in support of the City Manager; Beatrice Spencer, Arroyo Grande, welcomed Bob McFall and spoke of his time as Interim City Manager; Patty Welsh, Arroyo Grande, commented that she would like to see improvements with communication between the public, staff and the City Manager; Colleen Drees, Arroyo Grande, commented that she has no complaints and is happy with the way things are, has never had any problems with getting a return phone call, and expressed concern with the negativity; Nick Tompkins, Arroyo Grande, commented on his experience working with the City Manager, that it has been a refreshing and positive change, and is thankful to have her; and Julie London, Arroyo Grande, spoke regarding references to the small vocal minority and the hostility that is being shown, and stated she would like everyone to get along. No further comments were received. 5. CITY COUNCIL CLOSED SESSION City Attorney Whitham announced that the Council would adjourn to closed session to consider the following item: a. Public Employee Performance Evaluation pursuant to Government Code Section 54957: Title: City Manager Adjourned to closed session. Item 9.b. - Page 1 Minutes of City Council Special Meeting March 21, 2016 Page 2 6. RECONVENE TO OPEN SESSION: The Council reconvened at 7:25 p.m. City Manager Thompson announced that the City Council unanimously agreed on a process for the evaluation and the Council will reconvene in closed session on Friday, March 25, 2016. 7. ADJOURNMENT The special meeting was adjourned at 7:25 p.m. _______________________________ Jim Hill, Mayor ATTEST: _______________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ____________) Item 9.b. - Page 2 ACTION MINUTES REGULAR MEETING OF THE CITY COUNCIL TUESDAY, MARCH 22, 2016 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m. 2. ROLL CALL City Council: Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tem Barbara Harmon and Mayor Jim Hill were present. Staff Present: City Manager Dianne Thompson, City Attorney Heather Whitham, Director of Legislative and Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Community Development Director Teresa McClish, Director of Recreation Services John Rogers, City Engineer Matt Horn, Public Works Director Geoff English, and Police Chief Steven Annibali. 3. MOMENT OF REFLECTION 4. FLAG SALUTE Anne McCracken, representing Arroyo Grande Valley Kiwanis Club, led the Flag Salute. 5. AGENDA REVIEW 5.a. Closed Session Announcements. None. 5.b. Ordinances Read in Title Only. Council Member Guthrie moved, Council Member Brown seconded, and the motion passed unanimously that all ordinances presented at the meeting shall be read by title only and all further readings be waived. 6. SPECIAL PRESENTATIONS 6.a. Mayor’s Commendation Recognizing New Life Painting “Paint It Forward”. Following an introduction by Recreation Services Director Rogers of the City’s new Volunteer Coordinator, Sheridan Bolkan, and a brief overview of the project, Mayor Hill presented a Mayor’s Commendation to Noah Winkles recognizing and thanking New Life Painting for its generous donation of materials and labor to paint the inside of the Elm Street Community Center. 6.b. Mayor’s Commendation Presented to Sprinkler King. This item was delayed until the arrival of Mr. Wesoloski from Sprinkler King. Item 9.b. - Page 3 Minutes: City Council Regular Meeting Page 2 Tuesday, March 22, 2016 6.c. Honorary Proclamation Recognizing April as “Month of the Child”. Mayor Hill presented an Honorary Proclamation declaring April 2016 as "Month of the Child" and "Child Abuse Prevention Month" and April 9, 2016 as "Day of the Child". Maddy Quaglino, representing United Methodist Children’s Center, accepted the Proclamation. 6.d. Presentation by Homeless Services Oversight Council – Housing: Diversity and Options. Jerry Rioux, on behalf of the Homeless Services Oversight Council of San Luis Obispo, provided a presentation on the diversity of potential housing options for very low and extremely low income families. 6.b. Mayor’s Commendation Presented to Sprinkler King. Mayor Hill presented a Mayor’s Commendation recognizing Sprinkler King, Inc. for conducting over 150 residential and commercial irrigation surveys and performing numerous irrigation retrofits throughout the City since 2009, which have resulted in an estimated water savings of 62 acre feet per year, which is the equivalent of providing water for 188 homes each year. David Wesoloski, Sprinkler King, accepted the commendation. 7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS Mayor Hill invited public comment. Speaking from the public were Linda Osty, Arroyo Grande, who offered an invocation and announced that the Five Cities Rotary Club will be hosting their Annual Golf Tournament to benefit local scholarships; Mary Giambalvo, Arroyo Grande in Bloom Member, commented that the City will be hosting the National Symposium this year and asked for volunteers to help support the event; Marion McKenna, thanked the Council for granting Community Development Block Grants (CDBG) funds to the SLO Noor Foundation and provided background on the programs they offer; Patty Welsh, commented on a discussion she had with Marguerite Bader, President of the League of Women Voters of San Luis Obispo County, regarding the recent treatment of a public speaker, and expressed concern about the differences of treatment of members of the public by staff, and that she would like to see more participation by City residents; and Chris Hagerty, Arroyo Grande, expressed concern about the lack of housing for disabled persons and that he has been on a wait list for three years for an apartment. 8. CITY MANAGER REPORT: City Manager Thompson provided a status report on water supply and conservation; reported that the Spring Fun Family Tea Party was a success; announced that the Egg Hunt and Festival will be held on Saturday, May 26, 2016; provided status on upcoming Agenda items for the April 12th meeting including a discussion on traffic calming measures and the Five Cities Fire Authority JPA Agreement, and announced a workshop to be held on April 21, 2016 to assist small businesses. 9. CONSENT AGENDA Council Member Harmon requested that Item 9.k.be pulled. Item 9.b. - Page 4 Minutes: City Council Regular Meeting Page 3 Tuesday, March 22, 2016 In response to a question by Council Member Barneich regarding Item 9.g., staff provided clarification regarding the reallocation of funding as it relates to funding the Woman’s Club Kitchen remodel project. Mayor Hill referred to Item 9.i., relating to the Standard Specifications and Engineering Standards document and requested that the item be tabled to allow additional time for review and brought back to the next City Council meeting. . 9.i. Consideration of Adopting a Resolution Approving the Standard Specifications And Engineering Standards For Construction Recommended Action: Adopt a Resolution approving the updated Standard Specifications and Engineering Standards for Construction. Action: Mayor Hill moved to table Item 9.i. until the next City Council meeting. Council Member Brown seconded, and the motion passed unanimously by voice vote. Mayor Hill invited public comment on the remaining Consent Agenda items. Speaking from the public was April McLaughlin, referred to Item 9.a. (warrants) and commented that as Council approves the warrants, to be aware that the Tourism Committee has not met since October and there are $10,000 in the warrants that are being approved tonight. No further public comments were received. Action: Council Member Guthrie moved, and Council Member Barneich seconded the motion to approve Consent Agenda Items 9.a. through 9.j., with the exception of Item 9.i., with the recommended courses of action. The motion passed on the following roll-call vote: AYES: Guthrie, Barneich, Brown, Harmon, Hill NOES: None ABSENT: None 9.a. Consideration of Cash Disbursement Ratification. Action: Ratified the listing of cash disbursements for the period March 1, 2016 through March 15, 2016. 9.b. Consideration of Investment Deposits. Action: Received and filed the report listing the current investment deposits of the City, as of February 28, 2016, as required by Government Code Section 53646(b). 9.c. Consideration of First Amendment to Amended and Restated Solid Waste Collection Franchise Agreement. Action: Approved the First Amendment to the City’s Franchise Agreement for solid waste collection. 9.d. Consideration of an Agreement to Provide Billing Services to the South San Luis Obispo County Sanitation District. Action: Approved an Agreement with the South San Luis Obispo County Sanitation District (SSLOCSD) to provide billing services. 9.e. Consideration of Approval of Minutes. Action: Approved the minutes of the Special City Council Meeting of March 8, 2016, the Regular City Council Meeting of March 8, 2016, and the Special City Council Meeting of March 11, 2016, as submitted. Item 9.b. - Page 5 Minutes: City Council Regular Meeting Page 4 Tuesday, March 22, 2016 9.f. Consideration to Approve the Purchase of Phase 1 of the Public Safety Communications Upgrade Project/Voter-Repeater System. Action: Approved the purchase of a public safety communications voter-repeater system in the amount of $44,000. 9.g. Consideration of Reallocation of Funding for the Woman’s Club Center Kitchen Remodel Project. Action: Reallocated $40,000 from Elm Street Community Center Upgrade project to the Woman’s Club Center Kitchen Remodel project. 9.h. Monthly Water Supply and Demand Update. Action: Received and reviewed the monthly Water Supply and Demand Report. 9.j. Consideration of a Revised Scope of Work for the South San Luis Obispo County Sanitation District Recycled Water Planning Facilities Study. Action: Approved a revised scope of work for the South San Luis Obispo County Sanitation District recycled water planning facilities study. ITEMS PULLED FROM THE CONSENT AGENDA 9.k. Consideration of Council Appointment to the Traffic Commission. Recommended Action: It is recommended by Mayor Pro Tem Harmon to appoint Susan Henslin to the Traffic Commission. Mayor Pro Tem Harmon introduced Susan Henslin, provided information on her professional background, and thanked her for stepping up to serve the community. Mayor Hill invited public comment. No public comments were received. Action: Mayor Hill moved to appoint Susan Henslin to the Traffic Commission. Mayor Pro Tem Harmon seconded, and the motion passed on the following roll-call vote: AYES: Hill, Harmon, Guthrie, Brown, Barneich NOES: None ABSENT: None 10. PUBLIC HEARINGS 10.a. Consideration of Request from South County Sanitary Service for Integrated Solid Waste Collection Rate Increase. Administrative Services Director Malicoat presented the staff report and recommended that the Council adopt a Resolution establishing integrated solid waste collection service rates for April 1, 2016, January 1, 2017, and January 1, 2018. Staff responded to questions from Council. Pat Fenton, representing South County Sanitary Service (SCSS), responded to questions from Council regarding rates for vacant properties. City Attorney Whitham referred to the City’s Municipal Code which mandates solid waste collection for all developed properties in the City. Item 9.b. - Page 6 Minutes: City Council Regular Meeting Page 5 Tuesday, March 22, 2016 Bruce Brassfield, Controller, South County Sanitary Service, responded to questions regarding how tipping fees are calculated, the expansion of the landfill; organic waste disposal; and increases in operating and maintenance costs. Mayor Hill opened the public hearing. Speaking from the public were Richard Duffin, regarding the vacant property rate and requested the vacant property rate be taken out of the contract; Pat Fenton, SCSS, commented on the establishment of the vacant property rate; Patty Welsh, asked if SCSS purchases fuel at a fixed price and commented that she did not have time to review supplemental information and would like all information to be included in the original packet; Resident (did not state name), commented that the vacant property calculations were done when the population was much smaller; Beatrice Spencer, commented on disposal of plant material and asked if she could obtain another green waste container; Pat Fenton, SCSS, responded that additional green waste containers may be requested; Heather Jensen, commended SCSS for their service, asked for clarification on tipping fees, and asked where the green waste goes; and Mike Grees, asked for clarification on green waste disposal. No further comments were received. Action: Council Member Brown moved to adopt a resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING INTEGRATED SOLID WASTE COLLECTION SERVICE RATES FOR APRIL 1, 2016, JANUARY 1, 2017 AND JANUARY 1, 2018. Council Member Guthrie seconded, and the motion passed unanimously on the following roll call vote: AYES: Brown, Guthrie, Barneich, Harmon, Hill NOES: None ABSENT: None Mayor Hill called for a break at 7:38 p.m. The Council reconvened at 7:48 p.m. 10.b. Consideration of 1) Housing Element Update for the 2014-2019 Regional Housing Needs Assessment Cycle (General Plan Amendment No. 14-002) and Negative Declaration; and 2) Ordinance Amending Portions of Title 16 of the Arroyo Grande Municipal Code Regarding Emergency Shelters and Supportive and Transitional Housing (Development Code Amendment 14-006); Citywide. Community Development Director McClish introduced the item and Associate Planner Heffernon presented the staff report and recommended that the Council: 1) Receive public comment on the Draft Housing Element Update for the 2014-2019 Regional Housing Needs Assessment Cycle and adopt a Resolution approving General Plan Amendment No. 14-002, thereby adopting a Negative Declaration and approving the Housing Element Update; and, 2) Introduce an Ordinance amending portions of Title 16 of the Arroyo Grande Municipal Code to allow emergency shelters as a permitted use in the Industrial Mixed Use and Highway Mixed Use zoning districts pursuant to Housing Element Program K.2-1, and to define supportive and transitional housing as residential uses subject to the same standards that apply to other housing in the same zone pursuant to Housing element Program K.2-2 (Development Code Amendment 14-006). Staff responded to questions from Council. Item 9.b. - Page 7 Minutes: City Council Regular Meeting Page 6 Tuesday, March 22, 2016 Mayor Hill invited public comment. Speaking from the public were Patty Welsh, commented on “tiny houses” such as tiny house parks; converted garages; and large homes converted to duplexes; Jack Hardy, Century 21, commented on the housing crisis in California, that there is a housing inventory problem Statewide, that the lack of housing inventory is causing houses to be less affordable, that there are lots of infill opportunities in Arroyo Grande, that regular housing is needed for families, that construction jobs are leaving the State, and that the entire housing situation needs to be looked at; Rob Kime, St. Barnabus, requested clarification and more information related to providing emergency shelters in the Industrial Mixed Use and Highway Mixed Use zoning districts; Gary Axelson, developer, spoke about housing and affordability, stating he would like to build more homes in Arroyo Grande, but it doesn’t make sense for them; Michael Peachey, architect and ARC Member, expressed concerns about recent housing projects, problems that force developers to build outside of the City, barriers to providing affordable housing; that market conditions are impacting projects, and that project financing is a barrier. No further comments were received. Action: Council Member Barneich moved to adopt a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING GENERAL PLAN AMENDMENT 14-002 AND ADOPTING AN INITIAL STUDY/NEGATIVE DECLARATION; HOUSING ELEMENT UPDATE FOR THE 2014-2019 REGIONAL HOUSING NEEDS ASSESSMENT (RHNA) CYCLE” as modified to amend Policy A-14.1 as follows: “The City shall amend the Development Code to define and provide incentives for attainable housing”. Council Member Guthrie seconded, and the motion passed unanimously on the following roll call vote: AYES: Barneich, Guthrie, Brown, Harmon, Hill NOES: None ABSENT: None Action: Council Member Barneich moved to introduce an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING TITLE 16 OF THE ARROYO GRANDE MUNICIPAL CODE REGARDING EMERGENCY SHELTERS AND SUPPORTIVE AND TRANSITIONAL HOUSING”. Council Member Guthrie seconded, and the motion passed unanimously on the following roll call vote: AYES: Barneich, Guthrie, Brown, Harmon, Hill NOES: None ABSENT: None 11. OLD BUSINESS None. 12. NEW BUSINESS None. 13. CITY COUNCIL REPORTS The Mayor and Council Members provided brief reports from the following committee, commission, board, or other subcommittee meetings that they attended as the City’s appointed representative. Item 9.b. - Page 8 Minutes: City Council Regular Meeting Page 7 Tuesday, March 22, 2016 (a) MAYOR HILL: (1) South San Luis Obispo County Sanitation District (SSLOCSD) (2) Brisco/Halcyon Interchange Subcommittee (3) Oversight Board to the Successor Agency to the Dissolved Arroyo Grande Redevelopment Agency (4) California Joint Powers Insurance Authority (CJPIA) (5) Other (b) MAYOR PRO TEM HARMON: (1) County Water Resources Advisory Committee (WRAC) (2) Air Pollution Control District (APCD) (3) Five Cities Fire Authority (FCFA) (4) Other (c) COUNCIL MEMBER GUTHRIE: (1) San Luis Obispo Council of Governments/Regional Transit Authority (SLOCOG/RTA) (2) South County Transit (SCT) (3) Tourism Committee (4) Brisco/Halcyon Interchange Subcommittee (5) Economic Vitality Corporation (Attended as Alternate) (d) COUNCIL MEMBER BROWN: (1) Integrated Waste Management Authority Board (IWMA) (2) Economic Vitality Corporation (EVC) (3) Other (e) COUNCIL MEMBER BARNEICH: (1) Zone 3 Water Advisory Board (2) Homeless Services Oversight Council (HSOC) (3) Other 14. COUNCIL COMMUNICATIONS Mayor Hill commented that the City of Paso Robles Mayor is requesting letters of support from the Mayors of all cities in the County for refurbishing the former California Youth Authority facility into a homeless shelter. Council Member Brown supported the request and the Council concurred to direct staff to bring the item back on the next Agenda as a consent item. Council Member Barneich commented on a Family Care Network landscape project and reported that Arroyo Grande in Bloom and the Tree Guild will be helping them with the project. 15. CLOSED SESSION None. 16. ADJOURNMENT Mayor Hill adjourned the meeting at 9:45 p.m. Item 9.b. - Page 9 Minutes: City Council Regular Meeting Page 8 Tuesday, March 22, 2016 _____________________________ Jim Hill, Mayor ATTEST: _____________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ___________) Item 9.b. - Page 10 ACTION MINUTES SPECIAL MEETING OF THE CITY COUNCIL FRIDAY , MARCH 25, 2016 COUNCIL CHAMBERS, 215 EAST BRANCH STREET ARROYO GRANDE, CALIFORNIA 1. CALL TO ORDER Mayor Hill called the Special City Council Meeting to order at 10:00 a.m. 2. ROLL CALL Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tem Barbara Harmon, and Mayor Jim Hill were present. City Manager Dianne Thompson, City Attorney Heather Whitham, and Director of Legislative and Information Services/City Clerk Kelly Wetmore were also present. 3. FLAG SALUTE Mayor Hill led the flag salute. 4. PUBLIC COMMENT Mayor Hill invited public comment. Speaking from the public were April McLaughlin, who commented that she wants what is best for the City and thanked Bob McFall for facilitating the performance evaluation process; and Shirley Gibson, Halcyon, spoke in support of the City Manager, Mayor, Council and staff. No further comments were received. 5. CITY COUNCIL CLOSED SESSION City Attorney Whitham announced that the Council would adjourn to closed session to consider the following item: a. Public Employee Performance Evaluation pursuant to Government Code Section 54957: Title: City Manager Adjourned to closed session. 6. RECONVENE TO OPEN SESSION: The Council reconvened at 2:40 p.m. City Manager Thompson announced that the City Council completed the City Manager’s six month performance evaluation. 7. ADJOURNMENT The special meeting was adjourned at 2:44 p.m. Item 9.b. - Page 11 Minutes of City Council Special Meeting March 21, 2016 Page 2 _______________________________ Jim Hill, Mayor ATTEST: _______________________________ Kelly Wetmore, City Clerk (Approved at CC Mtg ____________) Item 9.b. - Page 12