CC 2016-04-12_12b Review FCFA JPA
MEMORANDUM
TO: CITY COUNCIL
FROM: DIANNE THOMPSON, CITY MANAGER
SUBJECT: REVIEW OF THE FIVE CITIES FIRE AUTHORITY (FCFA) JOINT
EXERCISE OF POWERS AGREEMENT
DATE: APRIL 12, 2016
RECOMMENDATION:
It is recommended the City Council review, discuss, and provide direction to Mayor Pro
Tem Harmon, the Council appointee to the FCFA Board, regarding potential revisions to
the Joint Exercise of Powers Agreement.
IMPACT TO FINANCIAL AND PERSONNEL RESOURCES:
There is no fiscal impact from this action.
BACKGROUND:
The Five Cities Fire Authority was established on July 9, 2010 as a Joint Powers
Authority. The Joint Exercise of Powers Agreement was approved by each of the three
member entities – the City of Arroyo Grande, the City of Grover Beach, and the Oceano
Community Services District.
ANALYSIS OF ISSUES:
The current agreement was determined to be the appropriate document to establish the
new Fire Authority; however, it is advisable that such agreements be reviewed and that
amendments are considered from time to time. The Five Cities Fire Authority Board is
requesting the member agencies consider such amendments as contained in
Attachment 1 at this time.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Provide direction to Mayor Pro Tem Harmon, the Council appointee to the
FCFA Board, regarding potential amendments to the JPA agreement;
2. Do not provide direction regarding potential amendments to the JPA
agreement; or
3. Provide direction to staff.
Item 12.b. - Page 1
CITY COUNCIL
REVIEW OF THE FCFA JOINT EXERCISE OF POWERS AGREEMENT
APRIL 12, 2016
PAGE 2
ADVANTAGES:
It is beneficial to review and consider updating the JPA agreement.
DISADVANTAGES:
No disadvantages are identified.
ENVIRONMENTAL REVIEW:
No environmental review is required for this item.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in front of City Hall on Thursday, April 7, 2016. The Agenda
and report were posted on the City’s website on Friday, April 8, 2016. No public
comments were received.
Attachments:
1. Memorandum from FCFA Chief Lieberman
2. Exhibit A – Non Binding Term Sheet for Consideration of Future Amendment to
the JPA
3. Exhibit B – Non Binding Term Sheet for Consideration of Future Amendment to
the JPA
4. FCFA Staff Reports for JPA Amendments
5. Joint Exercise of Powers Agreement
6. Agreement for Contract Services between City of Grover Beach and FCFA
7. Agreement for Contract Administration Services between City of Arroyo Grande
and FCFA
8. Agreement for Contract Personnel between City of Arroyo Grande and FCFA
9. FCFA General Counsel Services Agreement
Item 12.b. - Page 2
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EXHIBIT A
NON-BINDING TERM SHEET
FOR CONSIDERATION OF FUTURE
AMENDMENT TO THE
JOINT EXERCISE OF POWERS AGREEMENT
The member agencies of the Five Cities Fire Authority on June 07, 2010 entered into a
Joint Exercise of Powers Agreement, (“Agreement”) to form the Authority. The Agreement for
over five years has been the principal authority by which the organization has operated. The
Board of the Authority has recommended the member agencies consider certain amendments
to the Agreement.
This Term Sheet (“the Term Sheet”) contains the basic terms to be included in any future
amendment to the Agreement. The Term Sheet is intended to function as a base for each
agency’s discussions, deliberations and direction to the Board as to the proposed changes or
any modifications thereto. The proposed amendment to the Agreement is subject to the three
member agencies concurring as to this Term Sheet or any approved modifications and
unanimously approving a formal amendment to the Agreement. Upon finalization of an
amendment, that will be submitted to the State of California, Secretary of State’s Office.
It is understood that this Term Sheet does not constitute a binding contract, and that the
parties do not intend to be legally bound, unless and until a definitive amendment to the
Agreement is presented to each member agency’s governing body and is approved a executed
by each agency.
GENERAL RECOMMENDED TERMS FOR MODIFICATION:
Section 4. D. (6) New Members
Develop language that would define how additional members to the Authority can be
added. Consideration should be given to whether the vote of the existing members must
be unanimous or a simple majority vote for approval. Recommend development of
process for adding additional members.
Section 4. E. (7) Legal Counsel
Currently under the Agreement, legal counsel of the City of Grover Beach is designated
primary legal counsel for the Authority. The proposed modification is to amend the
Agreement to authorizelegal counsel for the Authority be hired or fired by the Board.
The intent is to allow the Board complete control over the hiring of legal counsel for the
Authority.
Section 5. B. Collection of Fees
This section of the Agreement empowers the Authority to set fees and collect the
revenue for services provided by the Authority. Clean up language is being proposed to
clarify that any fees set and collected for services performed by the Authority would be
retained by the Authority for those services rendered not by the member agencies.
Section 8. A. Building Ownership
Item 12.b. - Page 5
This section does not grant any ownership of facilities to the Authority unless acquired
by the Authority subsequent to the establishment of the Agreement. Currently, each
member agency owns each facility occupied by the Authority. This amendment would
define within this section that the Authority shall occupy the subject facilities without
incurring any rent or utility payments.
Section 8. B. (2) Major Pieces of Apparatus and Capital Equipment
This section allows for the Authority to replace major pieces of equipment but suggest
that is tied to the budget process. This amendment would develop language to clarify
that the Authority can purchase any additional major pieces of apparatus or capital
equipment anytime during the fiscal year and not just at the beginning of the fiscal year
when the budget is prepared.
Item 12.b. - Page 6
EXHIBIT B
NON-BINDING TERM SHEET
FOR CONSIDERATION OF FUTURE
AMENDMENT TO THE
JOINT EXERCISE OF POWERS AGREEMENT
The member agencies of the Five Cities Fire Authority on June 07, 2010 entered into a
Joint Exercise of Powers Agreement, (“Agreement”) to form the Authority. The Agreement for
over five years has been the principal authority by which the organization has operated. The
Board of the Authority has recommended the member agencies consider certain amendments
to the Agreement.
This Term Sheet (“the Term Sheet”) contains the basic terms to be included in any future
amendment to the Agreement. The Term Sheet is intended to function as a base for each
agency’s discussions, deliberations and direction to the Board as to the proposed changes or
any modifications thereto. The proposed amendment to the Agreement is subject to the three
member agencies concurring as to this Term Sheet or any approved modifications and
unanimously approving a formal amendment to the Agreement. Upon finalization of an
amendment, that will be submitted to the State of California, Secretary of State’s Office.
It is understood that this Term Sheet does not constitute a binding contract, and that the
parties do not intend to be legally bound, unless and until a definitive amendment to the
Agreement is presented to each member agency’s governing body and is approved a executed
by each agency.
GENERAL RECOMMENDED TERMS FOR MODIFICATION:
Section 9. Costs and Administration
This proposed amendment considers changes to the contract of services between the
Authority and the cities of Arroyo Grande and Grover Beach. This proposed change to
this section of the Agreement would suggest updating the subject agreements to make
them current with existing practices and to consider the Authority assuming some of the
contract services now provided by the subject member agencies. This has to do with the
“strategic” discussion point focused on making the Authority more independent from the
member agencies.
Section 9. C. Invoicing and Payments
The Agreement currently requires the City of Arroyo Grande to bill the member agencies
on a quarterly basis for their funding share of the Authority’s on going costs as defined in
Exhibit “B” of the Agreement. A component of the funding formula is based upon
population. There appears no widely accepted methodology to calculate population for
the Oceano CSD during non-census years. The elimination of this formula component is
recommended.
Exhibit B. 3. Funding Formula
This allocation, reflecting 25% of funding, is a fixed amount based on staffing levels by
each member community. While this perhaps assisted in the development/launch of the
Item 12.b. - Page 7
Authority, it now provides an inconsistent staffing level which is impacting service
delivery (Arroyo Grande and Grover Beach each provide: (1) Captain, (1) Engineer, (1)
Reserve Firefighter per shift while Oceano provides: (1) Captain, (1) Reserve Firefighter.
It is recommended that all stations (who respond into neighboring communities) be
staffed with a total of three (3) personnel per shift. This component of the funding
formula should be evaluated for potential deletion.
Exhibit B. Equal Split in Funding Formula
It has been proposed for consideration to eliminate the existing funding formula and
consider an equal split of the fixed administrative costs for the Authority. This
amendment to the Agreement would eliminate the current funding formula and each
member agency would bear an equal distribution of the on going costs of the Authority.
Item 12.b. - Page 8
STAFF REPORT
TO: CHAIR AND BOARD MEMBERS
FROM: STEPHEN C. LIEBERMAN, FIRE CHIEF / EXECUTIVE OFFICER
SUBJECT: POTENTIAL MODIFICATIONS TO EXISTING JOINT EXERCISE OF POWERS
AGREEMENT
DATE: JANUARY 15, 2016
RECOMMENDATION:
It is recommended that the Board provide staff direction related to modifications to the existing
agreement between the communities of Arroyo Grande, Grover Beach and Oceano.
FINANCIAL IMPACT:
There exist potential fiscal impacts to each community dependent on changes to the agreement
including facilities and the cost sharing formula.
BACKGROUND:
The Five Cities Fire Authority (FCFA) was created in June 2010 by agreement of the
communities of Arroyo Grande, Grover Beach and Oceano. In the five years since the inception
of the agreement, both staff and community representatives have identified opportunities to
modify the existing agreement to better serve current and future needs of the Authority. As
stated in Section 16 (Amendment of Agreement, page 14), any revision to the existing
document will require a resolution of approval from each member community prior to Board
adoption. Based on feedback from the Board and staff review, the sections listed below have
been identified for discussion and subsequent direction. Staff would welcome Board input on
items that are not included in the following list:
Employee of Authority (Section 1D, Page 3)
This is the first mention that employees of the FCFA are actual employees of the City of
Arroyo Grande but "assigned" to the FCFA. There has been conversation focused on
making the FCFA "independent," of the member communities. Additional research would
be required to identify both the process and potential consequences (related primarily to
retirement and insurance) of transitioning to an independent FCFA employee pool
(Payroll, Human Resources, Benefits).
Voting (Section 4C5, Page 5)
The section states, "All decisions made by the Board related to the Authority require a
majority vote of the Board, except for decisions related to the budget, labor relations
agreements and any unbudgeted non-emergency contract for services that exceeds
$75,000, which decisions shall require a unanimous vote of the Board for approval."
Based on past comments, staff is presenting this requirement for additional discussion
and direction.
Item 12.b. - Page 9
FIVE CITIES FIRE AUTHORITY BOARD OF DIRECTORS
POTENTIAL MODIFICATIONS TO EXISTING JOINT EXERCISE OF POWERS AGREEMENT
January 15, 2016
PAGE 2
Board Referral to Jurisdiction Governing Councils and Board of Directors (Section
4D6, Page 6)
Staff has identified this section for discussion and direction. There exists no clear
methodology to allow another community to request participation in the FCFA.
Officers of the Board (Section 4E, Page 6)
Treasurer (4, Page 7) - The document identifies the Administrative Services Director of
Arroyo Grande as the Treasurer of the FCFA, having custody of all the money of the
Authority. Related to the concept of an "independent" FCFA, staff has identified this
section for Board deliberation.
Legal Counsel (7, Page 7) - The document states that the City Attorney of the City of
Grover Beach is designated primary legal counsel to the FCFA. The existing operating
budget of the FCFA includes funding for legal counsel. These services are currently
being provided by Mr. David Hale. Additionally, section 5C (page 8) states that the
Authority is authorized to enter into contracts for services with professionals including
attorneys. Staff is requesting the Board consider modifying this section to state that the
FCFA will retain legal counsel independently of the member communities.
General Powers (Section 5B, Page 8)
This section authorizes the FCFA to set fees for services provided by the Authority. After
five years of operation, fees for services provided by the Authority are not consistently
being provided to the FCFA, rather member communities are retaining these fees. As
part of the master fee schedule review, and further development of a fire prevention
bureau, staff would ask for Board support in ensuring a transition of these fee related
revenues to the Authority.
Ownership of Buildings, Apparatus and Equipment (Section 8A, Page 11)
Buildings - This section clearly states that the member communities will continue to
retain ownership and responsibility for the fire stations. What the section does not clearly
state is whether the member jurisdiction or the FCFA are responsible for utilities.
Additionally, rent has been paid to the Oceano Community Services District, but no
mention of that obligation is included in this section. Given that the Grover Beach station
does not have a dedicated electrical or water meter, staff would support eliminating utility
billing for all three stations.
Major Pieces of Apparatus and Capital Equipment (Section 8B(2), Page 11)
This section states that replacement of apparatus and capital equipment "shall be
generally be accomplished as part of the budget and shall be in keeping with the
allocation formula." Staff recommends the deletion of this budget processing reference
as purchases may need to be considered after the budget is adopted.
Costs and Administration (Section 9B, Page 12 / Exhibit A, Page 17)
This section alludes to provision of administrative support services between the
communities as detailed in Exhibit A. As included in the agreement, member
communities providing these support services are entitled to deduct the related costs
from their funding contributions.
Item 12.b. - Page 10
FIVE CITIES FIRE AUTHORITY BOARD OF DIRECTORS
POTENTIAL MODIFICATIONS TO EXISTING JOINT EXERCISE OF POWERS AGREEMENT
January 15, 2016
PAGE 3
Fixed costs within the current FCFA operating budget include line items such as office
supplies and equipment, technology/telecommunications, and salary and benefits
for the following positions:
- Fire Chief / Executive Officer
- Battalion Chief (2)
- Administrative Assistant / Clerk to the Board
- Office Assistant
Staff would ask the Board to discuss/deliberate on the concept of allocating fixed costs
on an equal basis, rather than using the cost sharing formula. Additionally, staff is
looking for direction from the Board related to the concept of "independence."
Personnel (Exhibit A1, page 17) - As previously mentioned in this staff report, all
personnel working for the Authority are employees of the City of Arroyo Grande. All
payroll, benefits, workers compensation matters are administered by Arroyo Grande.
Legal Services (Exhibit A2, page 17) - As stated above, staff supports a change to this
section as funding for legal services already exists in the FCFA operating budget. This
would allow autonomy in retaining legal counsel for the FCFA.
Finance (Exhibit A3, page 18) - The City of Arroyo Grande provides payroll, accounts
payable and accounts receivable services, along with financial reporting to the FCFA.
Agreement for Contract Services - Grover Beach
This agreement dated July 9, 2010 expands the services provided by Grover Beach to
the FCFA. The original document included the services of the Grover Beach City
Attorney, and this document also includes Fleet Mechanic and Human Resources
support. The Human Resources support is limited to "research and interpretation of
federal, state and local rules and regulations as they relate to the work place and the
options available to the Fire Chief for the development and implementation of
progressive discipline plans and approaches." FCFA utilizes outside contractors for fleet
maintenance, and the Grover Beach Human Resources Manager has been used once in
the past 12 months for disciplinary related consultations.
Agreement for Contract Services - Arroyo Grande
This agreement dated July 13, 2010 clarifies and expands the services provided by
Arroyo Grande to the FCFA. This document specifically includes services for:
- Accounts Payable
- Payroll Services
- General Accounting Services
- Personnel (Human Resources) Services
- Information Technology
Funding Formula (Exhibit B, Page 19)
During the 2014/2015 budget preparation process, there was interest from the member
communities to review the funding formula, and to potentially revise the components.
Staff has reviewed the current formula components, and would look to the Board for
discussion and direction related to:
Item 12.b. - Page 11
FIVE CITIES FIRE AUTHORITY BOARD OF DIRECTORS
POTENTIAL MODIFICATIONS TO EXISTING JOINT EXERCISE OF POWERS AGREEMENT
January 15, 2016
PAGE 4
Population - Arroyo Grande and Grover Beach are incorporated municipalities. Oceano
is a Community Services District. During "non-census years," the California Department
of Finance only provides population data for cities and counties. Given that the formula
is supposed to be calculated on an annual basis for cost sharing purposes, a
methodology to estimate Oceano's population must be adopted as a component of the
agreement. As an alternative, this component of the formula could be eliminated.
Fixed Allocation - Arroyo Grande and Grover Beach staff six career personnel at each
fire station (Captain and Engineer on each shift), while Oceano staffs three career
personnel (Captain on each shift). For consistent service levels and to increase
firefighter safety, staff would prefer a consistent staffing level at all fire stations.
Staff would like to receive feedback on the items detailed in this report, and return to the
February 19, 2016 meeting with a "terms sheet," of potential changes that could be shared with
each member community.
ALTERNATIVES:
The following alternatives are provided for the Board’s consideration:
Provide feedback and direct staff to return with a "terms sheet" of proposed changes to
the agreement at the February 19, 2016 meeting;
Take no further action
Provide other direction to staff
Attachments:
1. Joint Exercise of Powers Agreement
2. Agreement for Contract Services - Arroyo Grande
3. Agreement for Contract Services - Grover Beach
4. Five Cities Fire Authority - General Counsel Services Agreement
Item 12.b. - Page 12
STAFF REPORT
To: CHAIR AND BOARD MEMBERS
From: STEPHEN LIEBERMAN, FIRE CHIEF
DAVID HALE, GENERAL COUNSEL
Subject: CONSIDERATION OF APPROVAL OF TERM SHEETS THAT
DEFINE POTENTIAL MODIFICATIONS TO THE JOINT EXERCISE
OF POWERS AGREEMENT
Date: February 19, 2016
RECOMMENDATION:
This agenda item is being brought to the Board in light of the direction received by staff at the
Board’s January 15, 2016 meeting to develop term sheets that would identify potential
modifications to the Joint Exercise of Powers Agreement (“Agreement”). Staff recommends the
Board approve the attached term sheets and give direction to staff to proceed to disseminate
them and initiate discussions with the Authority member agencies related to the subject
modifications.
IMPACT TO FINANCIAL AND PERSONNEL RESOURCES:
There is currently no material fiscal impact to the Authority by the approval of the attached term
sheets.
BACKGROUND:
The Authority was created on or around June 7, 2010 by the establishment of the Joint Exercise
of Powers Agreement entered into by the Authority’s three member agencies. The Authority is
formed consistent with California Government Code, sections 6500, et seq. Since the Authority
has been in existence for over five years, staff is proposing to the Board consideration of a
number of modifications to the Agreement that is believed to enhance operations, efficiencies
and assure continued seamless operations of the organization.
The Authority’s member agencies have the ability consistent with Section 16 of the Agreement,
“Amendment of Agreement” to supplement, amend, modify or change the Agreement. The
member agencies would each have the ability to review, deliberate and approve or reject the
proposed changes. Upon agreement by all of the member agencies to the changes contained
within the attached term sheets, staff upon approval of the Board, will submit an amendment to
the Agreement to each of them for approval and signature. The term sheets are intended to
focus the member agencies on those areas of the Agreement that staff recommends being
changed based upon five plus years of operational experience.
The attached term sheet, identified as Exhibit “A” represents immediate changes proposed by
staff and considered appropriate for immediate approval by the member agencies. The second
term sheet contains those items more appropriately considered in the long range strategic
planning goals and is identified as Exhibit “B”.
Item 12.b. - Page 13
CONCLUSION:
Staff is requesting the Board approve the attached term sheets, Exhibit A and B, and give
direction on the process for dissemination to the member agencies.
ALTERNATIVES:
The following alternative are provided for the Board’s consideration:
The Board can approve the attached two term sheets;
Do not approve the attached two term sheets;
Provide alternative direction to staff.
Item 12.b. - Page 14
JOINT EXERCISE OF POWERS AGREEMENT
BETWEEN THE CITY OF ARROYO GRANDE
CITY OF GROVER BEACH
AND THE
OCEANO COMMUNITY SERVICES DISTRICT
CREATING THE
FIVE CITIES FIRE AUTHORITY
Item 12.b. - Page 15
JOINTEXERCISE OF POWERS AGREEMENT
This Agreement dated June 7 2010 is between the Cityof Arroyo Grande a
general law city Arroyo Grande the City of Grover Beach a general lawcity Grover
Beach and the OceanoCommunity Services District a California special district
OCSD also collectively and individually referred to as Jurisdictions
WITNESSETH
Articles 1 through 4 commencing withSection 6500 of Chapter 5 of Division 7 of Title 1 of
the Government Code of State of California the Act authorize Arroyo Grande Grover
Beach and OCSD to create a joint exercise of powers entity the Five Cities Fire Authority
or the Authority which has thepower to jointly exercise anypowers common to Arroyo
Grande Grover Beach and OCSD and to exercise the powersgranted toit under the Act
Arroyo Grande Grover Beach and OCSD are each authorized to create and maintain a fire
department
In July 2004 Arroyo Grande and Grover Beach entered into an agreement to provide joint
administration of fire services for both jurisdictions In March 2008 the agreement was
amended to include OCSD
Arroyo Grande Grover Beach and OCSD continue to recognize the benefits of combining
their respective fire service providers into one provider
By this Agreement Arroyo Grande Grover Beach and OCSD desire to create andestablish
theAuthorityforthe purposes set forth herein andto exercise the powers described herein
NOW THEREFORE Arroyo Grande Grover Beach and OCSDfor and in consideration of
the mutual promises and agreements herein contained do agree as follows
Item 12.b. - Page 16
SECTION 1 DEFINITIONS
Unless thecontextotherwise requires the terms defined in Section 1 shall for all purposes
of this Agreement have the meanings herein specified
Act
The term Act means Articles 1 through 4 commencing withSection 6500 of Chapter 5 of
Division 7 of Title 1 of the Government Code of the State of California as theynow exist or
may hereafter be amended
Area
The term Area meansthe combinedaggregatejurisdictionalservice areas of the
Jurisdictions as they now exist and as theymay hereafter be modified by annexation of
territory to or exclusion of territory from the boundaries of the JurisdictionsThe combined
aggregate service areas ofthe Jurisdictions as theynowexist are delineated on the map
attached hereto as Exhibit D and hereby made a part of this Agreement
Arroyo Grande
The term Arroyo Grande means the existing municipal corporation known asthe City of
Arroyo Grande a general lawcity duly organized and existing under and by virtue ofthe
laws and the constitution of the State of California
Authority
The term Authority means the Five Cities Fire Authority created by this Agreement
Board
The term Board meansthegoverning board of the Authority
2
Item 12.b. - Page 17
Employee of Authority
The term Employee of Authority or Employee means ithose individuals employedby
Arroyo Grande but assigned to the Authority as of theeffective date of this Agreement or
at a future time undertheagreement between Authority and Arroyo Grande referenced in
Exhibit A ofthis Agreement and ii those individualsemployed directly bythe Authority
after the effective date of this Agreement
Grover Beach
Theterm GroverBeach means the existing municipalcorporation known astheCityof
Grover Beach a general law city duly organized and existing under and by virtueof the laws
and the constitution of the State of California
Jurisdiction
The term Jurisdiction shall mean a general law Cityor CommunityServicesDistrict that is
a signatory tothis JointExercise of Powers Agreement
OCSD
The term OCSD means the existing district known as the Oceano Community Services
District a California special district duly organized andexisting under and by virtue of the
laws and the constitution of the State of California
SECTION 2 PURPOSE
ThisAgreement is made pursuant to theAct and forthepurposeof allowing the
Jurisdictions to share a combinedfire department in order to provide an efficient and
economical fire protection service
3
Item 12.b. - Page 18
SECTION 3 TERM
This Agreement shall become effective as of the date hereof and shall continue in full force
and effect until terminated
SECTION 4 AUTHORITY
A Creation of Authority
There is herebycreatedpursuant to theAct an agency and public entity to be known
asthe Five Cities Fire Authority As provided in the Act theAuthority shall be a
publicentity separate from the Jurisdictions The debts liabilities and obligations of
the Authority shall not constitute debts liabilities or obligations of the Jurisdictions
Within 30 daysafter the effective date of this Agreement orany amendment hereto
the Authority willcause a notice of this Agreement or amendment tobe prepared and
filedwith the Office of theSecretary of State of the State of California in the manner
set forth in Section 65035 of the Act
B Governing Board
The Authority shall be administered by the Board whosemembers shall be at all
times one Councilmember or an alternate from Arroyo Grande one Councilmember
or an alternate from Grover Beach andone Boardmember or an alternate from
OCSD TheCouncilmembers and Boardmember and alternates shall be appointed
as determined by the respective City Councils and Board of Directors under their
respective Council and Board policies The alternates must be electedofficials of
their respective Jurisdictions
C Meeting of Board
1 Regular Meetings During the first year of Authoritys existence the Board
shall hold at least bimonthly meetings Thereafter the Board shall hold at
least quarterly meetings and may hold additional meetings as necessary
4
Item 12.b. - Page 19
2 Legal Notice All meetingsofthe Board shall be called noticed held and
conducted subject to the provisions of the Ralph M Brown Act Chapter 9 of
Part 1 of Division 2 of Title 5 of the Government Code of the State of California
Sections 54950 54961 oranysuccessor legislation hereinafter enacted
3 Minutes TheSecretaryoftheAuthority shall cause minutes of all meetingsof
the Board tobe kept and shall as soon as possible after each meeting cause
a copy of the minutes tobe forwarded to each member of the Jurisdictions
governing Board of Directors or Council
4 Quorum Allthree voting members or their alternates of the Board shall
constitute a quorum for the transaction of business except that less than a
quorummay adjourn meetings from time to time
5 Voting All decisions made by the Board related to the Authority require a
majority vote of the Board except for decisions relating to the budget labor
relations agreements and any unbudgeted non emergency contract for
services that exceeds 75000 which decisions shall require a unanimous
vote of the Board for approval
D Board Referral to Jurisdiction Governing Councils and Board of Directors
1 In order to refer a matter to theJurisdictions governingCouncilsand Board of
Directors a majority of Board members must vote to do so provided
however that the Board may reconsider at any time any matternot receiving
majority votes to refer Referred matters shall be approved by a majority of
the member Jurisdictions
2 The Board shall annually consider the following thebudget which shall
consist of the cost allocation plan service goals and performance standards
From time to time the Board shall consider any laborrelations agreement
3 The Board shall adopt as necessary Employer EmployeeRelations
Procedures and Personnel Rules and Regulations applicable to the Authority
City of ArroyoGrande Personnel Regulations and other policies and
procedures shall apply to the Authority and its employees until replacement
regulations policies and procedures are adopted by the Authority
5
Item 12.b. - Page 20
4 For meet and confer purposes notwithstanding the factthat Authoritys
employees are City of ArroyoGrande employees the Boards members may
consult with their respectiveJurisdiction governing Councils and Board of
Directors throughoutthemeet and confer process The Board and its
designated staff negotiators shall negotiate with exclusively recognized
employee organizations
5 As part of approving an overall compensation plan for its management
employees theArroyo Grande City Council after receiving the decision of the
Board shall approve that portion of the Authority managementcompensation
planthatincludes the Fire Departmentmanagement employees The
Jurisdictions governing Councils and Board of Directors maymeet in closed
sessions for the purpose of providing input to the Board regarding the terms of
Compensation for Authority employees
6 Governing Councils and Board of Directors must approveaddition ofany new
members to the Authority
E Officers of the Board
1 The officers of theAuthority shall be the Chair and Vice Chair and Secretary
2 The Fire Chief shall be theExecutiveOfficer of the Authority and shall be
responsible for implementingthedecisions of the Board and shall be
responsible forthe operations and general management ofthe Authority The
Fire Chief willbe appointed by the Boardandbe responsible to the Board
TheFire Chief willbeanatwill employee of the Authority and shall
a Direct all subordinate employees
b Be responsible for the appointment andremoval of Authority
employees
c Attend all meetings of the Board unless excused there from
d Develop and distribute to the Board agendas for all Board meetings
e Promulgate and implement administrative regulations
f Perform such other duties and exercise such otherpowers as may be
delegated by theAuthority Board
6
Item 12.b. - Page 21
g Have authority to approveexpenditures of up to 50000 without
Boards approval
3 The Fire Chief may consult with the managers ofthe City of GroverBeach the
CityofArroyo Grande and the Oceano Community Services District The
Managersmaymeet fromtime to time attheir own volition or at the request of
the Board to consult and discussmatters that are of importance tothe
administration and operation ofthe Authority The Managers may make
recommendations to the Board regarding these matters
4 The Director ofAdministrative Services ofArroyo Grande is hereby designated
as Treasurer of the Authority The Treasurer is designated as the depositary of
the Authority to have custody of all themoney of the Authority from whatever
source and as such shall have the powers duties and responsibilities
specified in Section 65055 of the Act
5 The Treasurer of the Authority is designated as the public officer or person
whohas charge of handles or has access to anyproperty of the Authority
and such officer shall file an official bond in the amount of 25000 as required
by Section 65051 ofthe Act provided that suchbond shall not be required if
the Authority does not possess or own property or funds with an aggregate
valueofgreaterthan 50000
6 The Fire Chief or hisher designee shall serve as Secretary to the Board
7 TheCity Attorney of Grover Beach is designated primary legal counsel to the
Authority andby executing this Agreement all of theJurisdictions on behalf of
the Authority andCity of Grover Beach on its own behalf acknowledge that
they havebeen advised ofthe nature and consequences of a potential conflict
of interest inherent in representation of more than one client and have agreed
to wave such potential conflict The City Attorney of Grover Beach will also
serve as the General Counsel for the Authority thus representing two clients
connected by this Agreement In the event that a situation arises where a
conflictbecomes potential or actual the City AttorneyGeneral Counsel will
advise both clients of such conflictand withdraw from representing either in
connection with the situationgiving riseto the conflict
7
Item 12.b. - Page 22
SECTION 5 GENERALPOWERS
The Authority is authorized in its own name to do all acts necessaryfor the exercise of said
powers for said purposes Except as otherwise provided herein such power shall be
exercised subject only to such restrictions upon themannerof exercising suchpower as are
imposed upon Arroyo Grande in the exercise ofsimilar powers as provided in Section 6509
of the Act
TheAuthority shall have thepower in its own name to exerciseany and all common powers
of its Members reasonably related to thepurposes of the Authorityincluding butnotlimited
to the powers to
A Seek receiveand administer funding from any available public or private source
including grants or loans underany available federal state andlocal programsfor
assistance in achievingthepurposes of the Authority
B Set fees and collect and maintain fee revenue for servicesprovided by the Authority
such services mayinclude butare not inclusive of apartment inspections firework
permits or weed abatement
C Contract for the services of engineers attorneys planners financial and other
necessary consultants
D Make and enter into any other contracts including to provide services outside of its
Jurisdictions boundaries if otherwise allowed by law
E The authority may enter into a supplemental agreement to provide services to a
member agency that is notprovided to all Authority members for an agreed upon fee
Such servicesmayinclude butare not exclusive of code enforcement fireprotection
services and plan check services
F Employ agents officers and employees
8
Item 12.b. - Page 23
G Acquire lease construct own manage maintain dispose of or operate subject to
the limitations herein any buildings works or improvements
H Acquire hold manage maintain ordispose of any other property by any lawful
means includingwithoutlimitation gift purchase eminent domain lease lease
purchase license or sale
I Incur all authorized debts liabilities and obligations including issuance andsale of
bonds notes certificates of participation bondsauthorized pursuanttothe Marks
Roos Local Bond Pooling Act of 1985 California Government CodeSections 6584 et
seq as it now exists or may hereafter be amended orany other legal authority
common to theMembers and suchother evidences of indebtedness subject to the
limitations herein
J Receive gifts contributions and donations of property funds services and other
forms of financial or other assistance from any persons firms corporations or
governmental entities
K Sue and be sued in its own name
L Seek the adoption or defeat of any federal state or local legislation or regulation
necessary or desirable to accomplish the stated purposes and objectives of the
Authority
M Adopt rules regulations policies bylaws and procedures governingtheoperation of
the Authority
N Invest anymoney in the treasurypursuant to California Government Code Section
65055 that isnot required for theimmediate necessities of the Authority as the
Authority determines is advisable in the same manner and upon the same conditions
as local agencies pursuant toSection 53601 of the California Government Code as it
now exists or may hereafter be amended
9
Item 12.b. - Page 24
O Carry out and enforce all the provisions of this Agreement
P Exercise all other powers notspecifically mentioned herein but common to
Members and authorized by California Government Code Section 6508 as it now
exists or may hereafter be amend
Notwithstanding the foregoing theAuthority shall have any additional powers conferred
undertheActorunder applicable law insofar as such additional powers may be necessary
to accomplish thepurposes set forth in Section 2 hereof
SECTION 6 TERMINATION OF POWERS AND AGREEMENT
A The Authorityshall continue to exercise the powers hereinconferred upon until the
termination of the Agreementor until the Jurisdictionshave mutually rescinded this
Agreement
B All assets of the Authority shall be divided as may be mutually agreed upon by the
parties or according to the basic allocationformula used for budgetingpurposes by
theparties to the Agreement who areparties at the time of termination of the
Agreement If the partiescannot agree upon a distribution then the distribution
formula shall be determined by an outside third party neutral who shall be mutually
chosen Ifthe partiescannot agree uponsuch neutral party thenthe State Mediation
and Conciliation Services or theirdesignee shall determine the formula for the
distribution ofassets
SECTION 7 FISCAL YEAR
Unless anduntil changed by resolution of the Board the fiscal year of the Authorityshall be
the period fromJuly 1 of each year toand including the following June 30 exceptforthe
first fiscal year which shall be theperiod from the date of this Agreement to June 30 2011
10
Item 12.b. - Page 25
SECTION 8 OWNERSHIP OF BUILDINGS APPARATUS AND EQUIPMENT
A Buildings The Authorityitself is not intended to directly own maintain or insure any
existing building structure or facility that is owned at the time of the activation of the
Joint Powers Authority maintained orinsured by anyindividual Jurisdiction Such
building structuresor facilitiesowned at thetimeofactivationby each individual
Jurisdiction shall remainthe full responsibility of each Jurisdiction unless a
Jurisdiction offers togive the building structure or facility to the Authority and the
Authority agrees to accept own and take responsibility for the maintenance and
insurance of such building structure or facility Any building constructed or owned by
theAuthority after activation shall become the property of the Authority and in the
event of dissolution of theAuthority shall be disposed of in the same manner as
equipment owned by the Authority
B Major Pieces of Apparatus and Capital Equipment
1 All major pieces of apparatus and capital equipment shall become the property
and responsibility of the Authority including butnotlimited to maintenance
insurance and replacement
2 Replacement of major apparatus and capital equipment shall generally be
accomplished as a part ofthe budget and shall be in keeping with the
allocation formula
3 In the event that a Jurisdiction withdraws from the Agreement per Section 17
all major apparatus and capital equipment shall be returned to that
withdrawingJurisdiction owned by the Jurisdiction at thetimeofactivationper
the listing in Exhibit C However once the major apparatus and capital
equipment is replaced such replaced apparatus is the soleand exclusive
property ofthe Authority and there is no obligation dutyorrequirement that
such replaced apparatus or capital equipment be returned to any withdrawing
Jurisdiction The withdrawingJurisdiction shall have the right to negotiate with
the remaining Authority members for additional equipment and the remaining
Authoritymembers shall take reasonable steps to ensurethe withdrawing
11
Item 12.b. - Page 26
member has sufficient apparatus and capital equipment to establish an
independent fire service
C Clothing Tools and Equipment All clothing personal protective equipment tools
machines parts supplies communication devices computers office equipment
supplies and furnishings and each and every item of fire equipment not listed in
Exhibit C shall become the sole and exclusive property of the Authority
SECTION 9 COSTS AND ADMINISTRATION
A Operation and Capital Improvement Costs
Operation and capital improvements costs shall be allocated among thejurisdictions
in accordance with the cost sharing formula in Exhibit B adopted by the Board and
therespective Jurisdictionsgoverning Councils and Board of Directors
B Administrative Services
Administrative services shall be provided by and allocated between Arroyo Grande
Grover Beach and OCSD as shown on Exhibit Atothis Agreement attached and
incorporated by reference
C Invoicing and Payments
Member agencieswill be billed quarterly by the City of Arroyo Grande in accordance
with the provisions of Exhibit Aand B Member agencies willbe expected to pay the
invoices also on quarterly basis
SECTION 10 AGREEMENT NOT EXCLUSIVE
This Agreement shall not be exclusive and shall not be deemed to amend oralterthe terms
ofotheragreements among the Jurisdictions except as the terms of this Agreement shall
conflict therewith in which case the terms of this Agreement shall prevail The cooperative
agreementexisting between the Jurisdictions prior to the effective date ofthisAgreement
shall terminate with the effective date of this Agreement
12
Item 12.b. - Page 27
SECTION 11 ACCOUNTS AND REPORTS
The Authorityshallestablish and maintain such funds and accounts as may be required by
good accounting practice The books and records of the Authority shall be open to
inspection at all reasonable times by the Jurisdictions and their representatives
SECTION 12 CONFLICT OF INTEREST CODE
The Authority to the extent required by law herebyadopts asits Conflictof Interest Code
the Fair Political PracticesCommissionModel Conflict of Interest Code with appropriate
substitution regarding references to thegoverning body and the officers
SECTION 13 BREACH
If default shall be made by a Jurisdiction or Authority in anycovenant contained in this
Agreement such default shall not excuse either of theothertheJurisdictions from fulfilling
their respective obligationsunder this Agreement and each Jurisdiction shall continue tobe
liable for the payment of contributions and performance of all conditions herein contained
Each Jurisdiction hereby declares that this Agreement is entered into for thebenefit of the
Authority created hereby and each Jurisdiction hereby grants to the Authority the right to
enforce bywhatever lawful meansthe Authority deems appropriate all of the obligations of
each of the parties hereunder Each and all of theremedies given to the Authority
hereunder or by any law now or hereafter enacted are cumulative and the exercise of one
right or remedy shall not impair the right of the Authority to anyor all other remedies
SECTION 14 SEVERABILITY
Shouldany part term or provision of this Agreement be decided by thecourts to be illegal
or in conflict with any law ofthe State of California or otherwise be rendered unenforceable
or ineffectual thevalidity of theremaining part terms or provisions hereof shall not be
affected thereby
13
Item 12.b. - Page 28
SECTION 15 SUCCESSORS ASSIGNMENT
This Agreement shall be binding upon and shall insure to thebenefit of the successors of
the parties Except to theextentexpressly provided herein no Jurisdiction may assign any
rightor obligationhereunder withoutthe consent of the other Jurisdictions TheAuthority
may notassign its rights or obligations without the consent of the Jurisdictions
SECTION 16 AMENDMENT OF AGREEMENT
This Agreement may be amended and theAuthority may be terminated or its powersmay
be changed restricted or eliminated by supplemental Agreement executed by the
Jurisdictions at any time
SECTION 17 WITHDRAWAL FROM AGREEMENT
A Any Jurisdictionmay withdraw from the Agreement by giving twelve 12 months
notice of intent to do so The withdrawing Jurisdiction shall continue to be responsible
andaccountable for anyand all obligations per this Agreement incurred prior to the
withdrawal date Such withdrawing Jurisdiction shall no longer be a party to the
Agreement as of withdrawal date and haveno future obligations or liabilities nor any
future or further rightsunder the Agreement The withdrawal date shall be defined as
that day which is twelve 12 months to the day from the date of thenotice to
withdraw or laterdate designated by the withdrawingJurisdiction
B Any apparatus listed in Exhibit C previouslybelonging to the withdrawingJurisdiction
will be returned on the withdrawal date ifand only if such apparatus has not been
replaced per Section 8B The Authority hasno obligation duty or requirement to
return any apparatus in any pre determined condition of operation All returned
apparatus to any withdrawing Jurisdiction will be in as is condition
C Except as set forth in Section 8B123 and17B above thewithdrawing Jurisdiction
forfeits and waives any and all rights and claims to any share of anyand all assets
14
Item 12.b. - Page 29
regardless of the ultimatedisposition or status or existence of the Authority at any
given time or place
SECTION 18 FORM OF APPROVALS
Whenever an approval bytheJurisdictions is required in this Agreement unless the context
specifies otherwise it shall be given in the case of Arroyo Grande by resolution duly
adopted by theCity Council ofArroyo Grande in the case of Grover Beach by resolution
dulyadopted by the CityCouncil of Grover Beach and in thecase of OCSD by resolution
duly adopted by theBoard of Directorsof OCSD Whenever such approval is required in the
caseofthe Authority it shall be given by resolution duly adopted by the Board
SECTION 19 NOTICES
Notices to Arroyo Grande and Grover Beach shall be sufficient if delivered tothe City Clerk
of each City and Notices to OCSD shall be sufficient if delivered to the Board Secretaryof
the District
SECTION 20 INDEMNIFICATION
The Authority shall acquire such insuranceprotection as is necessary to protect the interest
of theAuthority and its member Jurisdictions The Authority shall assume thedefenseof
and indemnify andhold harmlessthe Jurisdictions and their governing bodiesofficers
agents and employees from all claims losses damages costs injury and liability of every
kind nature and description directlyor indirectlyarising from the performance of any ofthe
activities of the Authority or the activitiesundertakenpursuant tothis Agreement
SECTION 21 SECTION HEADINGS
All sectionheadings contained herein are for convenience of reference onlyand are not
intended to define or limit thescope ofany provision of this Agreement
15
Item 12.b. - Page 30
IN WITNESS WHEREOF the parties hereto have caused this Agreement to be executed
and attested by theirproper officershereunto duly authorized and theirofficialseals to be
hereto affixed as of the day and year first above written
CITY OF ARROYO GRANDE CITY OF GROVER BEACH
B By 4 ri
Tony Fer a ayor Johi s Mayor
Attest Attest
Kelly Wet or ity Clerk Don L Mes albri CtyCtetk
Approved AsTo Form Approved s s To Fo m
I
Tim thy J rmel City Attorney rtin i Koczanowi City Attorney
OCEANO COMMUNITY SERVICES DISTRICT
By CL
rnon Dahl resident
Attest
IfiaffFMontemurroBoard cretary
Approved AsTo Form
All era
Alexander F ima Di egalCounsel
16
Item 12.b. - Page 31
EXHIBIT A
ADMINISTRATIVE SERVICES
Administrative services shall be provided to the Authority by the Jurisdictions as follows
1 Personnel All personnel working forthe Authority will be employed by the City of
Arroyo Grande Personnel benefits payroll and workers compensation matters shall
be administered by Arroyo Grandesubject to a written agreement between the
Authority and the City of Arroyo Grande The City of ArroyoGrande shall assign all
fire service employees on a full time basis to carry outthefunctions of this
Agreement Furthermore under such written agreement the City ofArroyo Grande
will assign all of its responsibilities oftheappointment promotionmanagement
training supervisionevaluation discipline and termination of employees as well as
labornegotiations with representedemployees to theAuthorityunderthe Authoritys
chain of command and decision making process
2 Legal Services
a For purposes of attorney client privilege the Authority shall have an attorney
client relationship with the City Attorneys office of both Arroyo Grande and
Grover Beach andwith theDistrict Legal Counsels office of OCSD butthe
Grover Beach City Attorneys office shall be designated as the General
Counsel for theAuthority and handle legal issues for the Authority including
those related to personnel matters including the decision to hireoutside
counsel
b For purposes of work distribution the Arroyo GrandeCity Attorneys office
shall handle legal issuesrelated to Arroyo Grande ordinances the Grover
Beach City Attorneysoffice shall handle legal issuesrelated to Grover Beach
ordinances and theOCSD Legal Counsel shall handle legal issuesrelated to
OCSD ordinances
17
Item 12.b. - Page 32
3 Finance TheCity of Arroyo Grande shall provide financial services Financial
services shall include the provision of payroll and accounts payable and accounts
receivable services as wellany financial reportingand auditingservices that may be
required
4 Indirect Contribution Payment forthe services asdescribed in Exhibit A shall be the
responsibilityofthe Jurisdiction providing theservicesas referenced in Exhibit A The
paymentfor such services by said agencies shall be recognized as an indirect
contribution made by the respective agency Allindirectcontributions shall be
recognized in the Authoritys budgetas a contribution from therespectiveagency and
shall be deducted from the contributing agencys proportionalallocation of costs for
the operation of the Authority
18
Item 12.b. - Page 33
EXHIBIT B
FUNDING FORMULA
Prior to the fundingeffective date the Jurisdictions shallbear the costs ofthe Five Cities
Fire Authority From and afterthe funding effective date each Jurisdiction shall pay for the
ongoing costs of the FiveCities Fire Authorityaccording to the following formula to be
calculated annually when the budget is prepared
1 Twenty five percent 25 of costsshall be assessed among theJurisdictions in
proportion to the population in each Jurisdiction as most recently determined by the
US Census and any intervening estimates prepared by theCaliforniaDepartment of
Finance when the Fire Chief prepares each annual budget
2 Twenty five percent 25 of costsshall be assessedamongthe Jurisdictions in
proportion to the assessed valueof property in each Jurisdiction as most recently
determined by the County Assessor when the Fire Chief prepares each annual
budget
3 Twentyfive percent 25 of costs shall be fixed and shall be based on the following
formula
Stations Percentage Staffing Percentage Total
Arroyo Grande 1 33 6 4037
GroverBeach 1 33 6 4037
OCSD 1 33 3 2027
The fixedbase is assessed according to each Jurisdictionsproportional share of the
Authoritys full membershiptotal of Full Time Equivalent Personnel and firestations
existing as of the effectivedate of the Joint Powers Agreement as noted above
19
Item 12.b. - Page 34
4 Twentyfive percent 25 of costs shall be assessed among the Jurisdictions in
proportion to the number of annual service calls in each Jurisdiction as mostrecently
determined when the Fire Chief prepares each annual budget
20
Item 12.b. - Page 35
EXHIBIT C
INVENTORY OF APPARATUS CLOTHING TOOLSANDEQUIPMENT
The following inventory of each jurisdiction will become the property and responsibility of the
Authority including butnot limited to maintenance insurance and replacement
APPARATUS
Arroyo Grande
Truck 66 1987 Van Pelt
BSU 66 1995 E ONE
Utility 66 1995 Ford 4x4 Pickup
Brush 66 1996 International
Ford SUV 1998 Explorer
Ford SUV Command Vehicle 2006 Expedition
Engine 66 2007 Pierce
Lighting 66 1978 Ford Truck
Sedan 2000 Ford Taurus LX
Mass Casualty Trailer Inventory List Available
Grover Beach
Engine 68R 1996 Hi Tech
Rescue 68 2001 Hackney
Engine 68 2004 American LaFrance
FordSUV 1999 Explorer
Utility 68 1996 Ford 4x4 Pickup
Shoring 68 1994 Pace Cargo Trailer
Oceano
Engine 261 1987 Pierce
Engine 61 1996 Hi Tech
Brush 61 2000 International4800
Chevy SUV 2001 Tahoe
Patrol 61 2002 Ford F550
AUDIO VISUAL EQUIPMENT
Arroyo Grande
Overhead Projector 1
PowerPoint Projector 1
Televisions 12
Televisions Big Screen 1
Stereo System 1
21
Item 12.b. - Page 36
Grover Beach
Overhead Projector 1
PowerPoint Projector 1
Televisions 6
Televisions Big Screen 1
Stereo System 1
Oceano
Overhead Projector 1
PowerPoint Projector 0
Televisions 1
Televisions Big Screen 0
Stereo System 0
BAUER BREATHING AIRCOMPRESSOR
Arroyo Grande
Stationary Unit 1
Mobile Unit 1
Grover Beach
Stationary Unit 1
Oceano
Stationary Unit 1
EMERGENCYMEDICAL SUPPLIES EMS
Arroyo Grande
Automatic Defibrillators 4
EMS Bag 4
Trauma Bag 6
Slings 6
Grover Beach
Automatic Defibrillator 4
EMS Bag 4
Support Bag 5
KED 3
Hare Traction Splint 2
Backboards 5
Supply Cabinet 1
Oceano
Heart Start Defibrillator 1
ZoII Defibrillator 2
EMS Bag 4
Trauma Bag 4
22
Item 12.b. - Page 37
EMERGENCY OPERATIONS CENTER EOC SUPPLIES
Arroyo Grande
Laptop 5
Printer Laser 5
Printer Color Laser 1
Radios 21
Wireless Connector 1
Phone 10
Red Phone 1
FaxMachine 1
Plastic Tubs and Supplies 6
EQUIPMENT
Arroyo Grande
Generator Mobile 6
Generator Stationary 1
Smooth Nozzle 7
Combo Nozzle 33
Wildland Nozzle 27
Adapters 115
Wildland Ts 32
Smooth Bore Tips 10
Haligan 5
McLeod 8
Pulaski 8
Siamese 4
Gated Wye 34
Trimese 11
Colorado Belts 2
Chain Saws 7
Rotory Saws 4
Gas Detectors 2
Thermal Imaging Camera 2
Bolt Cutters 2
Salvage Covers 2
Hall Runners 1
Carry All 1
Tool Box 3
Wildland Hose Packs 15
BackPack Pumps 2
Infrared Thermometers 2
Pike Pole 22
Gatorback Pike Pole 5 3
23
Item 12.b. - Page 38
Rubbish Hook 3
Flashlights 20
Radios Portable 69
Radios Mobile 11
Radios Base Station 6
Pagers 49
Repeaters 2
Floto Pump 1
Positive Pressure Fans 3
Exhaust Fans 2
RIC Bags 0
Nozzles 40
Axes 21
SledgeHammers 5
Shovels 16
Grover Beach
Generator Mobile 4
Generator Stationary 1
Smooth Nozzle 3
Combo Nozzle 19
Wildland Nozzle 3
Adapters 56
Wildland Ts 8
Smooth Bore Tips 4
Sledge Hammer 10 5
Sledge Hammer 4 17
Haligan 4
McLeod 5
Pulaski 3
Flat Head Axe 4
Shovels Half SpadeRound 6
Siamese 3
Gated Wye 6
Manifold 1
Colorado Belts 10
Chain Saw 3
Circular Saw 2
Gas Fan 2
RIC Bags 2
Bolt Cutters 4
Salvage Covers 6
Hall Runners 5
Carry All 5
24
Item 12.b. - Page 39
Tool Box 3
Wildland Hose Packs 6
BackPack Pumps 2
Infrared Thermometers 3
Thermal Imaging Camera 1
GasDetector 2
Pike Pole 10 1
Pike Pole 8 1
Gatorback Pike Pole 10 1
Gatorback Pike Pole 5 1
Rubbish Hook 2
Flashlights 18
Boxlights 6
Oceano
Generator Mobile 2
Generator Stationary 3
McLeod 5
Pulaski 5
Shovels 7
Rhino 1
Pike Poles 4
Gatorback 2
Rubbish Hook 7
Flathead Axe 5
Pickhead Axe 5
A Tool 2
K Tool 2
Smooth Nozzle 2
Combo Nozzle 19
Wildland Nozzle 30
Adapters 65
Wild land Ts 34
Smooth Bore Tips 10
Haligan 4
FIRE HOSE
Arroyo Grande
1 5200 feet
15 6400 feet single jacket
15 1400 feet double jacket
175 4025 feet
25 4750 feet
4 3280 feet
25
Item 12.b. - Page 40
Grover Beach
1 1400 feet
15 1800 feet
175 1350 feet
25 2600 feet
4 2115 feet
Oceano
1 3400 feet
15 7650 feet
175 100 feet
25 3800 feet
4 2700 feet
IT EQUIPMENT
Arroyo Grande
Computers 8
Laptops 4
Printers 4
Grover Beach
Computers 5
Laptops 1
Printers 5
Oceano
Computers 2
Printers 2
KITCHEN APPLIANCES
Arroyo Grande
Stove Oven Industrial 1
Refrigerator 2
Dishwasher 1
Microwave 1
Coffee Machine 1
Coffee Maker 1
Toaster Oven 1
Grover Beach
Stove Oven 1
Refrigerator 1
Dishwasher 1
Microwave 1
Coffee Maker 1
26
Item 12.b. - Page 41
Toaster Oven 1
Blender 1
Toaster 1
Crock Pot 1
Foreman Grill 1
Oceano
Stove Oven 1
Refrigerator 1
Dishwasher 1
Microwave 1
Coffee Maker 1
Toaster Oven 1
Toaster 1
LADDERS
Arroyo Grande
10 Attic 1
12 Attic 1
14 Roof 1
16 Roof 1
18 Roof 2
14 Extension 2
24 Extension 1
28 Extension 2
35 Extension 1
40 Extension 1
Grover Beach
8 Attic 2
10 Attic 4
14 Combination 1
14 Roof 2
24 Extension 1
35 Extension 2
Oceano
10 Attic 2
14 Roof 2
14 Extension 1
18 Extension 1
24 Extension 2
35 Extension 1
27
Item 12.b. - Page 42
LIVINGQUARTERS
Arroyo Grande
Sofa 1
Love Seat 1
Recliner 3
KitchenTable 1
KitchenTable Chair 4
TV Snack Tray 4
Grover Beach
Sofa 2
Recliner 1
Table 2
Lamp 2
Sofa Front Office 1
Chair Front Office 1
Oceano
Sofa 1
Recliner 2
Kitchen Table 1
Kitchen Table Chair 6
MECHANICSSHOP
Arroyo Grande
Tool Box Blue 1 Hand Tools
Mechanics Creeper 2
Air Compressor 1
Floor Jack 3 1 ton 5 ton 22 ton
Hand Truck Light Duty 3
Refrigerator Dolly 1
Miscellaneous Nuts Bolts Etc 1 Lot
BatteryCharger 3
Miller Wire Feed Welder 1
Arc Welder 1
Drill Press 1 Jet
JackStand 10
Lubricant Miscellaneous 100 Gallons
Drills Saws Soldering Iron 1 Lot
Oxy Acetylene Torch 1
Fuel Pump Hand Operated 1
Hand Tools Lighting 6646
Miscellaneous Parts Lighting 6646
28
Item 12.b. - Page 43
MISCELLANEOUS
Arroyo Grande
Podium 1
Classroom Tables 17
Classroom Chairs 51
Chairs Chiefs Office 3 Executive 1 Stationary 2
Chairs Administration Office 4 Task 2 Stationary 2
Chairs Operations Office 5 Task
Chairs Front Office 3 Stationary
Chairs Communications 2 Task
Informational Sign w Stand 3
American Flag w Stand 1
American Flag 20 x 30 1
California Flag w Stand 1
Grover Beach
Podium 1
Classroom Tables 6
Classroom Chairs 32
Office Chairs 8
Oceano
None
MULTI CASUALTY INCIDENT EMS
Arroyo Grande
Inventory List Available
Grover Beach
EMS Bag 4
Tarps 1 box
Oceano
None
OFFICE EQUIPMENT MACHINES
Arroyo Grande
Copy Fax Machine 1
Laminating Machine 1
Label Maker Brother 1
Digital Camera 2
Typewriter Portable 1
Supply Cabinet 5
29
Item 12.b. - Page 44
Grover Beach
Copy Machine 1
Fax Machine 1
Digital Camera 3
Label Maker Brother 1
Typewriter Portable 1
Supply Cabinet 3
Oceano
Fax Machine 1
Digital Camera 3
PERSONAL PROTECTIVEEQUIPMENT PPE
Arroyo Grande
Turnout Coats 63
Turnout Pants 80
EMS Jackets 12
Helmets 54
Grover Beach
Turnouts Structure 30
Turnouts Wildland 24
EMS Jackets 32
Helmets 52
Oceano
Turnouts Structure 50
Turnouts Wildland 40
EMS Jackets 7
Helmets 41
SELF CONTAINED BREATHING APPARATUS SCBA
Arroyo Grande
SCBA Units 30
SCBA Bottles 65
Voice Projection Units 3
Masks 60
Posi Check Annual Test 1
Fit Tester 1
Grover Beach
SCBA Units 17
SCBA Bottles 38 30 min 4 10 min 2 45 min
Voice Projection Units 16
Masks 36
30
Item 12.b. - Page 45
Oceano
SCBA Units 21
SCBA Bottles 42
Voice Projection Units 6
Masks 22
SLEEPING QUARTERS
Arroyo Grande
Bed 12
Desk 6
TaskChair 6
Locker Closet
Grover Beach
Bed 6
Locker Closet 9
Bookshelves 3
Lamp 3
Oceano
Bed 4
Bookshelves 2
STATION EQUIPMENT
Arroyo Grande
Extractor Industrial Washer 1
Dryer Industrial 1
Washer Domestic 1
Dryer Domestic 1
Grover Beach
Extractor Industrial Washer 1
Washer Domestic 1
Dryer Domestic 1
Oceano
Washer Domestic 1
Dryer Domestic 1
Turnout Rack 6x3 18
TECHNICAL RESCUEEQUIPMENT
Arroyo Grande
Hydraulic Rescue Tools 3 power units with tools
Air Bags 1 set with 5 bags
Rope Rescue Equipment 2 sets of basic complement
StokesBasket w Haul Equipment 2
Grover Beach
31
Item 12.b. - Page 46
Rope
Truck Cache Bags 2
Saddle Bags 3 300feet
Pig Rig 1 300feet
Rope Bag 1 300feet
Rope Bag 1 150feet
Side Edge Roller Set 1
Rescue
Class 1 RescueHarnesses 8
RescueHelmets 4
Class 3 RescueHarnesses 2
Tri Pod 1
StokesBasket w Haul Equipment 2
Small Rescue 42 Struts 3
Large Rescue 42Struts 2
Rescue 42 Equipment ToolBox 2
Pry Bars 4
Pickets 21
Confined Space
Air Manifold Unit 1
Rescue Air Supply Hose 800feet
Hard line Communication Unit 1
Rescue Communication Line 800 feet
SAR Rescue Escape Units 4
Entry Blower 1
Air Bags
Air Bag Control Unit 2
Air Bag Small 1
Air Bag Medium 2
Air Bag Large 3
Rectangle Air Bag Large 1
Air Bag Hoses 4 15 feet each
Air Bag Hoses 2 30 feet each
Hydraulics
Battery Combo Unit Homatro 1
Spreader Unit Homatro 1
Cutter Unit Homatro 1
Ram Unit Homatro 1
Ram Support 1
Power Unit Homatro 1
Hydraulic Lines 100 feet
32
Item 12.b. - Page 47
Miscellaneous
Anchor Hitches 2
USAR Marking Kit 1
Lock Out Tag Out Kit 1
Oceano
Hydraulic Rescue Tools 1 power unitwith tools
Battery Rescue Equipment 2 power units with tools
Rope Rescue Equipment 1 full complement plus extra
Stokes Basket w Haul Equipment 1
33
Item 12.b. - Page 48
EXHIBIT D
AREA
The followingmap identifiesthe original service areas of the Jurisdictions for the JPA
Contractual services provided to areas outsideof these Jurisdictions are not depicted
onthis map
N e
tferOrAlt11111
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Item 12.b. - Page 49
EXHIBIT D
AREA
i
The following map identifies the original service areas of the Jurisdictions for the JPA 1
Contractualservices provided to areas outside of these Jurisdictions are not depicted
on this map
II
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iii410i
0
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Item 12.b. - Page 50
It
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e
52
It
e
m
12
.
b
.
-
Pa
g
e
53
It
e
m
12
.
b
.
-
Pa
g
e
54
It
e
m
12
.
b
.
-
Pa
g
e
55
It
e
m
12
.
b
.
-
Pa
g
e
56
It
e
m
12
.
b
.
-
Pa
g
e
57
It
e
m
12
.
b
.
-
Pa
g
e
58
It
e
m
12
.
b
.
-
Pa
g
e
59
It
e
m
12
.
b
.
-
Pa
g
e
60
It
e
m
12
.
b
.
-
Pa
g
e
61
It
e
m
12
.
b
.
-
Pa
g
e
62