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CC 2016-04-26_09d Surplus Property MEMORANDUM TO: CITY COUNCIL FROM: STEVEN N. ANNIBALI, CHIEF OF POLICE SUBJECT: CONSIDERATION TO DECLARE SURPLUS PROPERTY DATE: APRIL 26, 2016 RECOMMENDATION: It is recommended that the City Council a dopt a Resolution declaring various equipment as surplus property and authorizing its sale or disposal. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: This declaration of surplus property will have no impact on financial and/or personnel resources. Revenue, if any, generated by the sale will be minimal. BACKGROUND: The equipment listed as surplus in Exhibit A of the Resolution includes old printers, an outdated phone, a gate opener, and older computers and monitors previously utilized in the Police Department prior to the remodel project. The equipment is out of date and/or no longer of any use and has since been replaced by updated equipment. ANALYSIS OF ISSUES: The equipment listed as surplus has been determined to no longer be needed in the Police Department and has been stored for an extended period of time at the City’s Corporation Yard. Declaring the items as surplus will allow disposal of the items through approved processes outlined in the City’s Procurement Policy. ALTERNATIVES: The following alternatives are provided for the Council's consideration: 1. Adopt a Resolution declaring the list of equipment as surplus property and authorize its sale or disposal; 2. Do not adopt the Resolution; or 3. Provide direction to staff. Item 9.d. - Page 1 CITY COUNCIL CONSIDERATION TO DECLARE SURPLUS PROPERTY APRIL 26, 2016 PAGE 2 ADVANTAGES: The advantage of approving the recommended action is that it will provide for the sale of surplus property, clear storage areas and possibly generate minimal revenue. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: This project is exempt from CEQA pursuant to CEQA Guidelines Section 15061(b)(3). PUBLIC NOTIFICATION AND COMMENTS: The public impacted by the proposal is the Arroyo Grande Police Department’s service population. The public has been made aware of the proposal before Council by a posting of the Agenda in front of City Hall on Thursday, April 21, 2016 and on the City’s website on Friday, April 22, 2016. No public input has been received to date. Item 9.d. - Page 2 RESOLUTION NO. A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING EQUIPMENT AS SURPLUS AND AUTHORIZING ITS SALE OR DISPOSAL WHEREAS, the City of Arroyo Grande has certain equipment which is no longer needed; and WHEREAS, the equipment can be classified as surplus property and made available for sale or disposal. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande does hereby declare as surplus the equipment described in Exhibit A, attached hereto and incorporated herein by this reference, and authorizes its sale or disposal. On motion of Council Member , seconded by Council Member and by the following role call vote, to wit: AYES: NOES: ABSENT: The foregoing Resolution was passed and adopted this 26th day of April 2016 Item 9.d. - Page 3 RESOLUTION NO. PAGE 2 JIM HILL, MAYOR ATTEST: KELLY WETMORE, CITY CLERK APPROVED AS TO CONTENT: DIANNE THOMPSON, CITY MANAGER APPROVED AS TO FORM: HEATHER WHITHAM, CITY ATTORNEY Item 9.d. - Page 4 EXHIBIT A SURPLUS EQUIPMENT ITEM: 1) Ricoh Printer ID #B4850 2) GE Phone (no serial #) 3) Lift Master gate opener and control box (serial #2013N0312 and #2713N1750) 4) Dell Printer Mono Laser 1125 (serial #NORT233) 5) 15” Dell monitor 6) (5) Dell Towers OPTIPLEX 750 # 26GCWH1 # 75GCWH1 # G5GCWH1 # D5GCWH1 # B5GCWH1 Item 9.d. - Page 5 EXHIBIT A EQUIPMENT AVAILABLE FOR SURPLUS ITEM: 1) Ricoh Printer ID # B4850 2) GE Phone No Ser # 3) Lift Master gate opener and control Box Ser # 2013N0312 and # 2713N1750 4) Dell Printer Mono Laser 1125 Ser # NORT233 5) 15” Dell Monitor no numbers 6) (5) Dell Towers OPTIPLEX 750 # 26GCWH1 # 75GCWH1 # G5GCWH1 # D5GCWH1 # B5GCWH1 1. Item 9.d. - Page 6