R 4724 RESOLUTION NO. 4724
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO.
16-005; AUTHORIZING THE USE OF CITY PROPERTY FOR BEER
AND FOOD FESTIVAL ON OCTOBER 22, 2016; LOCATED AT
HERITAGE SQUARE PARK; APPLIED FOR BY THE ARROYO
GRANDE VILLAGE IMPROVEMENT ASSOCIATION
WHEREAS, the Arroyo Grande Village Improvement Association (VIA), organizers of the Arroyo
Grande Bacon, Brews and BBQ event, have requested the use of Heritage Square Park and the
reservation of on street parking directly adjacent to the park for the operation of a beer and food
festival; and
WHEREAS, the purpose of the Temporary Use Permit is to ensure the event is conducted in a
manner that is compatible with the surrounding area; and
WHEREAS, members of the VIA will be responsible for costs associated with security, cleanup,
and payment of all related fees and costs for use of City property and City employee time
related to the event; and
WHEREAS, the City Council finds, after due study and deliberation, that the following
circumstances exist:
Temporary Use Permit Findings:
1. The operation of the requested use at the location proposed and within the time period
specified will not jeopardize, endanger, or otherwise constitute a menace to the public
health, safety, or general welfare.
2. The proposed site is adequate in size and shape to accommodate the temporary use without
material detriment to the use and enjoyment of other properties located adjacent to and in
the vicinity of the site.
3. The proposed site is adequately served by streets or highways having sufficient width and
improvements to accommodate the kind and quantity of traffic that the temporary use will or
could reasonably be expected to generate.
4. Adequate temporary parking to accommodate vehicular traffic to be generated by the use
will be available either on-site or at alternate locations acceptable to the City Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby approves Temporary Use Permit 16-005, authorizing the waiver of application fees and
use of City property as presented to the City Council on May 24, 2016, with the above findings
and subject to the conditions as set forth in Exhibit "A", attached hereto and incorporated herein
by this reference.
RESOLUTION NO. 4724
PAGE 2
On motion of Council Member Guthrie, seconded by Council Member Barneich, and on the
following roll call vote, to wit:
AYES: Council Members Guthrie, Barneich, Brown, Harmon
NOES: Mayor Hill
ABSENT: None
The foregoing Resolution was passed and adopted this 24th day of May 2016.
RESOLUTION NO. y7 a. j
PAGE 3
JIr , ,YOR
ATTEST: ‘-r7/14-
KITTY RTON, DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
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DIANNE THOMPS. CI ' MANAGER
APPROVED AS TO FORM:
HEATHER K. WHITHAM, CITY ATTORNEY
I
RESOLUTION NO. 4724
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 16-005
This approval authorizes the use of Heritage Square Park and on street parking on the
west side of Mason Street, north side of Nelson Street, and east side of Short Street
adjacent to the park for a beer and food festival from 12:00 pm to 9:00 pm on
Saturday, October 22, 2016.
General Conditions
1 . The Arroyo Grande Village Improvement Association (VIA) shall ascertain and comply
with all State, County and City requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on file
in the Community Development Department office.
3. The VIA shall comply with all the conditions of the City Council Resolution adopted on
May 24, 2016.
4. The VIA shall agree to defend, indemnify and hold harmless the City, its agents,
officers, and employees harmless, at its sole expense from any action brought against
the City, its agents, officers, or employees because of said approval, or in the
alternative, to relinquish such approval. The VIA shall reimburse the City, its agents,
officers, or employees, for any court costs and attorney's fees which the City, its
agents, officers, or employees may be required by a court to pay as a result of such
action. The City may, at its sole discretion, participate at its own expense in the
defense of any such action but such participation shall not relieve the VIA of his/her
obligations under this condition.
Public Works Department Conditions
5. The VIA is responsible for providing trash bags and enough restroom facilities to serve
the event. Any supplies the Public Works Department may need to provide must be
reimbursed by the VIA.
6. The VIA shall have an individual designated to periodically inspect the restrooms and
areas around food vendors and waste containers. That individual shall be responsible
for maintaining the cleanliness of these areas and gathering and disposing of all
debris.
7. The VIA shall reimburse the City for electrical costs associated with the event.
8. The VIA shall reimburse the City for the costs of any Public Works staff services
required for this event, including, but not limited to, restroom maintenance, trash, etc.
9. The VIA shall remove any tape placed on streets, parking areas, and grass after the
event.
10. The VIA shall flag all sprinkler heads on turf and lawn areas to prevent damage. The
VIA shall reimburse the City for any damage to the irrigation system at the park.
Engineering Division Conditions
11 . Restroom facilities, barricades, and signing shall be provided by the VIA as required.
12. The VIA shall provide a $1,000,000 comprehensive general liability insurance policy
naming the City as additional insured by October 1, 2016.
RESOLUTION NO. 4724
PAGE 5
13. The VIA shall reimburse the City for the costs of Engineering Division services and any
other City services required for this event.
Building and Life Safety Division Conditions
14. All food booths must comply with the Fire Department guidelines, and must have
County Health Department approval. The VIA will inform booth applicants of Fire
Department guidelines, and will ensure total compliance of booth operators. The VIA
will not allow non-compliant booths to operate.
15. The project shall comply with the most recent edition of the California State Fire and
Building Codes and the Uniform Building and Fire Codes as adopted by the City of
Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C. must be
met.
16. The Building and Life Safety Division must inspect all food booths, generators and
temporary electrical service prior to the opening of the event. In lieu of requiring a
building permit for temporary electrical service, the VIA will collect a fee of $15 per
every booth utilizing an electrical connection. This fee will be itemized by booth and
submitted to the Building and Life Safety Division within 15 days of the end of the
Festival.
17. Emergency access must be maintained to the satisfaction of the Building Official and
Fire Chief. A detailed chart or map will be provided to Building and Life Safety Division
and Fire Department for approval prior to the event, showing placement of all booths,
to include actual dimensions of access pathways for fire apparatus and emergency
vehicles.
18. The use of generators must be reviewed and approved by the Building Official.
19. The VIA shall identify an individual to act as liaison with the Fire Department for the
purpose of maintaining life and safety.
Police Department Conditions
20. All temporary "No Parking" signs shall be posted a minimum of 48 hours prior to event
setup.
21 . A minimum of three (3) private security personnel will be provided by the VIA, to the
satisfaction of the Chief of Police. The VIA will present to the Arroyo Grande Police
Department two (2) weeks prior to the event:
a. The name of the security agency
b. A schedule of security coverage
c. Location and hours of security assignments
Minimum required security is one (1) volunteer officer stationed at the event and two
(2) volunteer officers assigned to the Swinging Bridge.
22. Failure to provide private licensed security will result in AGPD Officers being assigned
with expenses billed to the VIA.
Special Conditions
23. Notification of all restricted parking must be posted a minimum of 48 hours prior to
event, stating the dates and times of restrictions.
RESOLUTION NO. 4724
PAGE 6
24. The VIA shall mail or hand deliver notification of the event to all affected residents one
week before the event, including residents on Allen Street due to the revised street
closures.
OFFICIAL CERTIFICATION
I, KITTY NORTON, Deputy City Clerk of the City of Arroyo Grande, County of
San Luis Obispo, State of California, do hereby certify under penalty of perjury,
that the attached Resolution No. 4724 was passed and adopted at a regular
meeting of the City Council of the City of Arroyo Grande on the 24th day of May,
2016.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 31st
day of May 2016.
176
KITTY N TON, DEPUTY CITY CLERK