CC 2016-05-24_09d Approval of MinutesACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, MAY 10, 2016
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Special City Council Meeting to order at 5:00 p.m.
2. ROLL CALL
Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tem Barbara Harmon,
and Mayor Jim Hill were present.
City Manager Dianne Thompson, City Attorney Heather Whitham, and Director of Legislative
and Information Services/City Clerk Kelly Wetmore were also present.
3. FLAG SALUTE
4. PUBLIC COMMENT
No public comments were received.
5. CITY COUNCIL CLOSED SESSION
The City Council adjourned to closed session to consider the following items:
a) Public Employee Performance Evaluation pursuant to Government Code Section
54957:
Title: City Attorney
b) Conference With Labor Negotiator pursuant to Government Code Section
54957.6:
Agency Designated Representative: Dianne Thompson, City Manager
Represented Employees: Arroyo Grande Police Officers’ Association (AGPOA)
c) Conference With Labor Negotiator pursuant to Government Code Section
54957.6:
Agency Designated Representative: Dianne Thompson, City Manager
Unrepresented Employees: Management Employees
Adjourned to closed session.
6. RECONVENE TO OPEN SESSION:
The Council reconvened at 6:02 p.m. in conjunction with the Regular City Council meeting.
Under Item 5 of the Regular Meeting Agenda, City Attorney Whitham announced the following:
a) The City Council concluded the City Attorney evaluation; b) The City Council discussed
ongoing labor negotiations with the Police Officers’ Association with the City Manager; and c)
The City Council did not discuss labor negotiations with the management employees.
7. ADJOURNMENT
The special meeting was adjourned at 6:02 p.m.
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Minutes of City Council Special Meeting
May 10, 2016
Page 2
___________________________
Jim Hill, Mayor
ATTEST:
___________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg _____________)
Item 9.d. - Page 2
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, MAY 10, 2016
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:02 p.m.
2. ROLL CALL
City Council: Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro
Tem Barbara Harmon and Mayor Jim Hill were present.
Staff Present: City Manager Dianne Thompson, City Attorney Heather Whitham,
Director of Legislative and Information Services/City Clerk Kelly Wetmore,
Director of Administrative Services Debbie Malicoat, Public Works
Director Geoff English, Public Works Supervisor Shane Taylor, Associate
Planner Kelly Heffernon, and Police Chief Steven Annibali.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Bob Lund, representing Arroyo Grande in Bloom, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements
May 10, 2016 Special City Council Meeting:
a) Public Employee Evaluation pursuant to Government Code Section 54957:
Title: City Attorney
b) Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Designated Representative: Dianne Thompson, City Manager
Represented Employees: Arroyo Grande Police Officers’ Association (AGPOA)
c) Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Designated Representative: Dianne Thompson, City Manager
Unrepresented Employees: Management Employees
City Attorney Whitham announced the following: a) The City Council concluded the City
Attorney evaluation; b) The City Council discussed ongoing labor negotiations with the Police
Officers’ Association with the City Manager; and c) The City Council did not discuss labor
negotiations with the management employees.
April 26, 2016 Regular City Council Meeting:
a) Public Employee Evaluation pursuant to Government Code Section 54957:
Title: City Attorney
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Tuesday, May 10, 2016
City Attorney Whitham announced that the City Council met in closed session on April 26, 2016 to
discuss the parameters and procedures for the City Attorney evaluation.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Mayor’s Commendation Recognizing Richard DeBlauw for Providing a Warming
Shelter Location for the Homeless this past Winter.
Mayor Hill presented a Mayor’s Commendation to Richard DeBlauw. Mr. DeBlauw accepted the
Proclamation, thanked the Council, and also recognized Betsy Ehrler for her work at the shelter.
6.b. Honorary Proclamation Declaring May 15-21, 2016 as “National Public Works
Week”
Mayor Hill presented an Honorary Proclamation declaring May 15-21, 2106 as “National Public
Works Week.” Director of Public Works English accepted the Proclamation and acknowledged
Public Works Supervisor Shane Taylor and the Public Works staff for their dedication to the
City.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Linda Osty, who offered an
invocation; Richard Waller, referred to a letter by the Mayor to the Federal Trade Commission
and requested an explanation; April McLaughlin, referred to the Arroyo Grande In Bloom (AGIB)
Symposium being hosted in Arroyo Grande and expressed concern that AGIB representatives
would not be staying in Arroyo Grande hotels; Patty Welsh, commented on the City’s need for a
full service grocery store; Tom Goss, responded to concerns about the America In Bloom
Symposium and stated that the Committee tried unsuccessfully to obtain lodging and meeting
facilities in Arroyo Grande but nothing was able to accommodate the entire group; Shirley
Gibson, Halcyon, shared early history of Arroyo Grande including the number of saloons in the
City, how voters wanted a dry town, and referred to the location of the Fire Department; LeAnn
Akins, referred to the Arroyo Grande Revenue Plan and stated the City needs more revenue,
expressed concern that the proposed programs are not going to bring in much more revenue,
encouraged a more business friendly City, and expressed appreciation for the Mayor’s
involvement in bringing in business; and Caren Ray, suggested that the Council agendize an
informational item regarding the need for a grocery store.
8. CITY MANAGER REPORT:
City Manager Thompson provided a status report on upcoming and recently considered items
by the Planning Commission, Traffic Commission, Architectural Review Committee, and Historic
Resources Committee; stated she attended the quarterly Village Improvement Association
meeting and provided an update on what is going on in the City; reported that the first Coffee
with the City Manager was held and that the next meeting will be held on June 6th at Red Dirt
Coffee House; commented that staff is continuing to look for ways to support the businesses in
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Tuesday, May 10, 2016
Arroyo Grande and is looking into scheduling another workshop similar to the Google/Yelp
Workshop held last month; announced that the City will be conducting a City Services
roundtable this summer at one of the Chamber’s lunch meetings; and provided an overview of
upcoming meeting items.
9. CONSENT AGENDA
Mayor Hill invited public comment on the Consent Agenda items. Speaking from the public was
Patty Welsh, referred to Item 9.c. (consultant services for on-call building plan review and
inspection services), commented that the City has a Building Official and asked why consultants
were needed.
At the request of Mayor Hill, City Manager Thompson explained that the City’s Building Official
provides necessary services, but that an on-call provider is needed to allow the City to process
permits as quickly as possible and without delays of up to a month. No further public comments
were received.
Action: Council Member Barneich moved, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 9.a. through 9.c., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Barneich, Guthrie, Brown, Harmon, Hill
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period April 16, 2016 through
April 30, 2016.
9.b. Consideration of Approval of Minutes.
Action: Approved the minutes of the Regular City Council Meeting of April 26, 2016, as
submitted.
9.c. Consideration of Approval of Agreements for Consultant Services for On-call
Building Plan Review and Inspection Services.
Action: 1) Approved Agreements for Consultant Services with the following firms for
specified on-call building plan review and inspection services: Bureau Veritas North
America, Inc; 4Leaf Inc.; California Code Check; and JAS Pacific; and 2) Authorized staff
to issue purchase orders for consultant services if the proposal cost is within the City
Council approved project or service budget.
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
11.a. Consideration of Update and Council Direction on the City’s Water Supply and
Demand Status, Water Use Restrictions, and Water Conservation Incentive
Programs.
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Tuesday, May 10, 2016
Recommended Action: 1) Receive and file the updated water supply and demand
report; 2) Approve funding plan for water conservation programming as proposed; 3)
Receive and file report on status of baseline adjustment form requests; 4) Direct staff to
use existing measures in the City’s Mandatory Water Use Restrictions Ordinance to
direct mandatory plumbing retrofit for commercial properties; and 5) Provide direction to
staff regarding options for the potential purchase and use of State Water.
City Manager Thompson provided introductory comments regarding the staff report.
Section A
Public Works Director English provided an overview of recommendations; reviewed the City’s
Drought Response Timeline from 2011; acknowledged the members of the City’s Drought
Team; and reviewed the current statewide drought conditions.
Public Works Supervisor Shane Taylor provided an overview of the Lopez Reservoir and
agency entitlements, of which Arroyo Grande has 50% of the entitlement; displayed a graph of
Historic Storage at Lopez Reservoir; reviewed Lopez Reservoir Storage Projections; reviewed
the Low Reservoir Response Plan; reviewed NCMA Groundwater allocation; reviewed network
of sentry wells and testing of wells; reviewed percent of total water production by source of
supply in 2015; reviewed percent of total water production by source of supply – planned for
2016 & 2017; and provided results of water conservation by Arroyo Grande residents.
Public Works Director English reviewed supplemental water supply projects and reviewed
current and projected water supply.
Staff responded to questions from Council.
Mayor Hill called for a break at 7:30 p.m. The Council reconvened at 7:38 p.m.
Section B
Associate Planner Heffernon provided an overview of the City’s water conservation programs,
public education efforts for water conservation, and water conservation program funding.
Staff responded to questions from Council.
Mayor Hill invited public comment. Speaking from the public were LeAnn Akins, who suggested
promoting a native plant initiative; Patty Welsh, agreed with the suggestion of promoting native
planting; and Colleen Martin, referred to the Cash for Grass program stating the program only
works if the turf is replaced with something that looks nice. No further public comments were
received.
Section C
Accounting Manager Cornell presented the baseline adjustment request statistics, including
current water restrictions under the Stage 1 reduction requirement; and penalties and
enforcement provisions.
Staff responded to questions from Council.
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Tuesday, May 10, 2016
Section D
Public Works Director English presented mandatory water use restriction ordinance modification
options and alternatives.
Community Development Director McClish presented building restrictions and recommended
triggers, and reviewed build out projected water supply/demand with extended drought
conditions.
Staff responded to questions from Council.
Section E
Public Works Director English reviewed options for potential use of State Water.
Staff responded to questions from Council.
Mayor Hill invited public comment. Speaking from the public were Patty Welsh, Arroyo Grande,
asked questions regarding the reading of water meters, customers who are repeatedly not
meeting water reductions, valid reasons for requesting more water, commercial accounts as it
relates to water conservation faucets, build out, timeline of building moratorium, expressed
concern about water use in businesses, suggested town hall meetings to discuss the proposed
measure, expressed concern regarding where the money will come from to buy State water,
and referred to Cambria and their water conservation efforts; Colleen Martin, expressed
concerns and suggested changes to the Home Water Audit Form, water bill format, providing
relief from penalties, and recommended sending out the baseline letter to residents again;
Speaker (did not state name), expressed concern with the Think H2O website and whether it
was being updated. No further public comments were received.
Staff responded to questions from Council.
The Water Supply and Demand Report and Report on Status of Baseline Adjustment Form
Requests was received and filed. No formal action was taken.
Action: Mayor Pro Tem Harmon moved to approve the funding plan for water conservation
programming as proposed. Council Member Barneich seconded, and the motion passed on the
following roll-call vote:
AYES: Harmon, Barneich, Guthrie, Brown, Hill
NOES: None
ABSENT: None
Action: Mayor Pro Tem Harmon moved to direct staff to use existing measures in the City’s
Mandatory Water Use Restrictions Ordinance to direct mandatory plumbing retrofit for
commercial properties. Council Member Barneich seconded, and the motion passed on the
following roll-call vote:
AYES: Harmon, Barneich, Guthrie, Brown, Hill
NOES: None
ABSENT: None
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Tuesday, May 10, 2016
Action: Mayor Pro Tem Harmon moved to direct staff to begin the implementation and put into
motion what was needed to potentially purchase and use State Water by pursuing a voter
measure for placement on the ballot in November 2018. Council Member Brown seconded, and
the motion failed on the following roll-call vote:
AYES: Harmon, Brown
NOES: Barneich, Guthrie, Hill
ABSENT: None
Action: Council Member Guthrie moved to direct staff to bring back a measure for November
2016 for emergency State water only, for Council consideration. Council Member Barneich
seconded, and the motion passed on the following roll-call vote:
AYES: Guthrie, Barneich, Hill
NOES: Brown, Harmon
ABSENT: None
Mayor Hill called for a break at 10:35 p.m. The Council reconvened at 10:40 p.m.
11.b. Consideration of Water and Wastewater Financial Plan and Implementation of
Temporary Drought Rates.
Administrative Services Director Malicoat presented the staff report and recommended that the
Council: 1) Schedule a public hearing to consider adjustments to water and wastewater rates
via drought rates and; 2) Direct staff to prepare and distribute a Proposition 218 notice for the
proposed temporary water and wastewater drought rates. Staff responded to questions from
Council.
Mayor Hill invited public comment. No public comments were received.
At this time, Mayor Hill noted that pursuant to Council policy, the Council must vote unanimously
to continue the meeting past 11:00 p.m.
Action: Council Member Guthrie moved to continue the meeting until 11:30 p.m. Council
Member Brown seconded, and the motion passed unanimously by voice vote.
Action: Council Member Guthrie moved to: 1) Schedule a public hearing to consider
adjustments to water rates via drought rates, and; 2) Direct staff to prepare and distribute a
Proposition 218 notice for the proposed temporary water rate at 11% that would generate
$150,000 for the water neutralization fund. Council Member Brown seconded, and the motion
passed on the following roll-call vote:
AYES: Guthrie, Brown, Barneich
NOES: Harmon, Hill
ABSENT: None
Item 9.d. - Page 8
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Tuesday, May 10, 2016
Action: Council Member Guthrie moved: to 1) Schedule a public hearing to consider
adjustments to wastewater rates via drought rates, and; 2) Direct staff to prepare and distribute
a Proposition 218 notice for the proposed temporary Wastewater rate at 10%. Council Member
Brown seconded, and the motion passed on the following roll-call vote:
AYES: Guthrie, Brown, Barneich, Harmon, Hill
NOES: None.
ABSENT: None
12. NEW BUSINESS
None.
13. COUNCIL COMMUNICATIONS
Council Member Barneich requested to agendize an item to discuss implementing a Council
policy on letters written by City Council members. Council Member Guthrie concurred.
14. CLOSED SESSION
Mayor Hill announced the City Council would not be meeting in closed session at this time.
15. ADJOURNMENT
Mayor Hill adjourned the meeting at 11:25 p.m.
_______________________________
Jim Hill, Mayor
ATTEST:
_______________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ____________)
Item 9.d. - Page 9
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