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Item 9.i. - Page 1
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT NO. 16-005
MAY 24, 2016
PAGE 2
Staff Advisory Committee
The Staff Advisory Committee (SAC) reviewed the proposed project on May 11, 2016.
Members of the SAC discussed several aspects of the project, including how the event
will differentiate from attendees consuming alcohol, attendees who are designated
drivers, and non-event attendees, the location of fencing and entry points, as well as
requirements to be imposed on the event. The SAC was in support of the project with
conditions of approval included to ensure a safe and successful event.
ANALYSIS OF ISSUES:
The proposed event will bring a significant number of participants to Heritage Square
Park in the Village. Event attendance is anticipated to be similar to the 4th of July
Concert at the Rotary Bandstand. The proposal for such a large event on City property
and the request to reserve street parking adjacent to the event site necessitates
Council’s approval of the Temporary Use Permit. The purpose of the Temporary Use
Permit is to ensure the event is conducted in a manner that is compatible with the
surrounding area and results in a successful event for the applicant, the attendees, the
neighbors and the City.
Parking
The applicant is not requesting reservation of parking within City owned parking lots as
is typically requested for other events in the Village area. However, the applicant is
requesting the reservation of street parking directly adjacent to the park for several
purposes, including parking for cabs, loading and unloading of equipment for the
breweries and restaurants, and pickup of attendees by designated drivers or other
accommodations.
Attendee Identification
The event is proposed to be open only to those individuals who purchase tickets.
Presale tickets will be sold, with any additional tickets being available for purchase at
the event. Attendees paying to taste beer will be given wristbands identifying their
allowed participation. Those attendees will also be given tasting glasses personalized
for the event. Designated drivers will be able to attend the event to eat food, but will be
given a different wristband to identify them as drivers, and will not be provided the
tasting glass. Individuals under 21 and those who do not have wristbands will not be
permitted into the event area. Private security personnel required for the event will
immediately remove individuals found in the event without proper wristbands.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
- Adopt the attached Resolution;
- Modify as appropriate and adopt the attached Resolution;
- Do not adopt the attached Resolution;
- Provide direction to staff.
Item 9.i. - Page 2
CITY COUNCIL
CONSIDERATION OF TEMPORARY USE PERMIT NO. 16-005
MAY 24, 2016
PAGE 3
ADVANTAGES:
The event will be the first of its kind in the Village area and has the potential to grow into
an annual event dependent upon its success. This event will provide an opportunity for
local restaurants to showcase their food in a high-end event, and will draw additional
interest to the City, spurring the local economy.
DISADVANTAGES:
The event will bring a large number of people to an event where alcohol will be
consumed. This can cause noise issues with the nearby residences and impaired
motor vehicle operation is a possibility. Conditions of approval requiring resident
notification and the applicant providing incentives for designated drivers to attend the
event aim to minimize the negatives and ensure a successful event.
ENVIRONMENTAL REVIEW:
In compliance with the California Environmental Quality Act (CEQA), it has been
determined that this project is Categorically Exempt per Section 15304 (e) of the CEQA
Guidelines regarding minor temporary use of land. If the Council does not think that this
determination is appropriate, project approval shall not be considered.
PUBLIC NOTIFICATION AND COMMENTS:
A condition of approval is included in the Resolution requiring the applicant to mail or
hand deliver notification of the event to all affected Village residents one week before
the event. Unlike other Village events where streets are being closed, the applicant is
not being required to place an advertisement in the Five Cities Times-Press Recorder
prior to the event.
The Agenda was posted in front of City Hall on Thursday, May 19, 2016. The Agenda
and report were posted on the City’s website on Friday, May 20, 2016.
Attachments:
1. Letter from the Village Improvement Association
2. Event map
Item 9.i. - Page 3
RESOLUTION NO.
A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE APPROVING TEMPORARY USE PERMIT NO.
16-005; AUTHORIZING THE USE OF CITY PROPERTY FOR BEER
AND FOOD FESTIVAL ON OCTOBER 22, 2016; LOCATED AT
HERITAGE SQUARE PARK; APPLIED FOR BY THE ARROYO
GRANDE VILLAGE IMPROVEMENT ASSOCIATION
WHEREAS, the Arroyo Grande Village Improvement Association (VIA), organizers of the Arroyo
Grande Bacon, Brews and BBQ event, have requested the use of Heritage Square Park and the
reservation of on street parking directly adjacent to the park for the operation of a beer and food
festival; and
WHEREAS, the purpose of the Temporary Use Permit is to ensure the event is conducted in a
manner that is compatible with the surrounding area; and
WHEREAS, members of the VIA will be responsible for costs associated with security, cleanup,
and payment of all related fees and costs for use of City property and City employee time
related to the event; and
WHEREAS, the City Council finds, after due study and deliberation, that the following
circumstances exist:
Temporary Use Permit Findings:
1. The operation of the requested use at the location proposed and within the time period
specified will not jeopardize, endanger, or otherwise constitute a menace to the public
health, safety, or general welfare.
2. The proposed site is adequate in size and shape to accommodate the temporary use without
material detriment to the use and enjoyment of other properties located adjacent to and in
the vicinity of the site.
3. The proposed site is adequately served by streets or highways having sufficient width and
improvements to accommodate the kind and quantity of traffic that the temporary use will or
could reasonably be expected to generate.
4. Adequate temporary parking to accommodate vehicular traffic to be generated by the use
will be available either on-site or at alternate locations acceptable to the City Council.
NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Arroyo Grande
hereby approves Temporary Use Permit 16-005, authorizing the waiver of application fees and
use of City property as presented to the City Council on May 24, 2016, with the above findings
and subject to the conditions as set forth in Exhibit “A”, attached hereto and incorporated herein
by this reference.
Item 9.i. - Page 4
RESOLUTION NO.
PAGE 2
On motion of Council Member , seconded by Council Member , and on the
following roll call vote, to wit:
AYES:
NOES:
ABSENT:
The foregoing Resolution was passed and adopted this 24th day of May 2016.
Item 9.i. - Page 5
RESOLUTION NO.
PAGE 3
________________________________________
JIM HILL, MAYOR
ATTEST:
________________________________________
KITTY NORTON, DEPUTY CITY CLERK
APPROVED AS TO CONTENT:
________________________________________
DIANNE THOMPSON, CITY MANAGER
APPROVED AS TO FORM:
________________________________________
HEATHER K. WHITHAM, CITY ATTORNEY
Item 9.i. - Page 6
RESOLUTION NO.
PAGE 4
EXHIBIT "A"
CONDITIONS OF APPROVAL FOR
TEMPORARY USE PERMIT NO. 16-005
This approval authorizes the use of Heritage Square Park and on street parking on the west
side of Mason Street, north side of Nelson Street, and east side of Short Street adjacent to
the park for a beer and food festival from 12:00 pm to 9:00 pm on Saturday, October 22,
2016.
General Conditions
1. The Arroyo Grande Village Improvement Association (VIA) shall ascertain and comply
with all State, County and City requirements as are applicable to this project.
2. The event shall occur in substantial conformance with the application and plans on file
in the Community Development Department office.
3. The VIA shall comply with all the conditions of the City Council Resolution adopted on
May 24, 2016.
4. The VIA shall agree to defend, indemnify and hold harmless the City, its agents,
officers, and employees harmless, at its sole expense from any action brought against
the City, its agents, officers, or employees because of said approval, or in the
alternative, to relinquish such approval. The VIA shall reimburse the City, its agents,
officers, or employees, for any court costs and attorney’s fees which the City, its
agents, officers, or employees may be required by a court to pay as a result of such
action. The City may, at its sole discretion, participate at its own expense in the
defense of any such action but such participation shall not relieve the VIA of his/her
obligations under this condition.
Public Works Department Conditions
5. The VIA is responsible for providing trash bags and enough restroom facilities to serve
the event. Any supplies the Public Works Department may need to provide must be
reimbursed by the VIA.
6. The VIA shall have an individual designated to periodically inspect the restrooms and
areas around food vendors and waste containers. That individual shall be responsible
for maintaining the cleanliness of these areas and gathering and disposing of all
debris.
7. The VIA shall reimburse the City for electrical costs associated with the event.
8. The VIA shall reimburse the City for the costs of any Public Works staff services
required for this event, including, but not limited to, restroom maintenance, trash, etc.
9. The VIA shall remove any tape placed on streets, parking areas, and grass after the
event.
10. The VIA shall flag all sprinkler heads on turf and lawn areas to prevent damage. The
VIA shall reimburse the City for any damage to the irrigation system at the park.
Engineering Division Conditions
11. Restroom facilities, barricades, and signing shall be provided by the VIA as required.
12. The VIA shall provide a $1,000,000 comprehensive general liability insurance policy
naming the City as additional insured by October 1, 2016.
Item 9.i. - Page 7
RESOLUTION NO.
PAGE 5
13. The VIA shall reimburse the City for the costs of Engineering Division services and any
other City services required for this event.
Building and Life Safety Division Conditions
14. All food booths must comply with the Fire Department guidelines, and must have
County Health Department approval. The VIA will inform booth applicants of Fire
Department guidelines, and will ensure total compliance of booth operators. The VIA
will not allow non-compliant booths to operate.
15. The project shall comply with the most recent edition of the California State Fire and
Building Codes and the Uniform Building and Fire Codes as adopted by the City of
Arroyo Grande. Specifically, all temporary-wiring provisions of the N.E.C. must be
met.
16. The Building and Life Safety Division must inspect all food booths, generators and
temporary electrical service prior to the opening of the event. In lieu of requiring a
building permit for temporary electrical service, the VIA will collect a fee of $15 per
every booth utilizing an electrical connection. This fee will be itemized by booth and
submitted to the Building and Life Safety Division within 15 days of the end of the
Festival.
17. Emergency access must be maintained to the satisfaction of the Building Official and
Fire Chief. A detailed chart or map will be provided to Building and Life Safety Division
and Fire Department for approval prior to the event, showing placement of all booths,
to include actual dimensions of access pathways for fire apparatus and emergency
vehicles.
18. The use of generators must be reviewed and approved by the Building Official.
19. The VIA shall identify an individual to act as liaison with the Fire Department for the
purpose of maintaining life and safety.
Police Department Conditions
20. All temporary "No Parking" signs shall be posted a minimum of 48 hours prior to event
setup.
21. A minimum of three (3) private security personnel will be provided by the VIA, to the
satisfaction of the Chief of Police. The VIA will present to the Arroyo Grande Police
Department two (2) weeks prior to the event:
a. The name of the security agency
b. A schedule of security coverage
c. Location and hours of security assignments
Minimum required security is one (1) volunteer officer stationed at the event and two
(2) volunteer officers assigned to the Swinging Bridge.
22. Failure to provide private licensed security will result in AGPD Officers being assigned
with expenses billed to the VIA.
Special Conditions
23. Notification of all restricted parking must be posted a minimum of 48 hours prior to
event, stating the dates and times of restrictions.
Item 9.i. - Page 8
RESOLUTION NO.
PAGE 6
24. The VIA shall mail or hand deliver notification of the event to all affected residents one
week before the event, including residents on Allen Street due to the revised street
closures.
Item 9.i. - Page 9
February 19, 2016
Ms. Dianne Thompson, City Manager
City of Arroyo Grande
300 East Branch St.
Arroyo Grande, CA 93420
Dear Ms. Thompson:
I am submitting the items below for departmental review. I am also attaching the required "Temporary Use
Permit".
Arroyo Grande Bacon, Brews & BBQ -Saturday, October 22, 2016
We request the use of the lawns and bandstand at Heritage Square from 3:00 to 9:00 p.m. Saturday, October
22, 2016. The event hours will be from 4:00 to 8:00 p.m.
The Arroyo Grande Village Improvement Association (AGVIA) will provide the necessary insurance policy to
the City by September 25, 2016.
AGVIA will be working with restaurants in the Village that sell beer to have said restaurants create a special
event at their place of business for the festival attendees.
AGVIA will obtain the necessary "Daily License Application/ Authorization" from the State of California
Department of Alcohol Beverage Control.
AGVIA will compensate the City for any extra expenses incurred as agreed upon.
AGVIA will abide by all rules and regulations that will be discussed and agreed upon.
AGVIA will provide and place all barricades and signs as necessary. The ABC requires that the Heritage Square
area be fenced off with waist high fencing. Entry areas will be monitored and only persons over 21 years old
will be granted admission.
The AGIV A will provide Swinging Bridge security as needed.
This is a high end event which will, for this year, be limited to thirty breweries and fifteen food vendors.
Attendance will be limited to 500 attendees. AGVIA will provide music at the Rotary Bandstand for the event.
Tickets for attendance will be $50.00 for general admission and $65.00 for V.I.P. tickets. V.I.P. tickets will
include early admission and entry to the three "meet the brewer" tents.
Thank you for your consideration.
Sincerely, Bob Lund, Executive Director
/l ;_f;) fl!,./
Arroyo Grande Village Improvement Association
ATTACHMENT 1
Item 9.i. - Page 10
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Item 9.i. - Page 12