CC 2016-06-14_12a Fire Budget Presentation FY 2016-2017Preliminary Budget
Fiscal Year 2016/2017
June 2016
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Your Fire Department
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Topics
Accomplishments FY 15/16
Budget FY 16/17
Work Plan FY 16/17
Headwinds
Questions
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Accomplishments
Revised Automatic Aid Agreement
Initiated Strategic Planning process
Ordered replacement Fire Engine
Full Cost Recovery - Strike Team Assignments
Submitted grant for SCBA replacement
Auto Aid - Early Analysis is showing a 40% reduction in response outside of the service area
Strat Plan – Framework is laid. Heavy analysis and preparation of work programs to start after June 1
Cost Recovery – Set up accounting controls to track and audit costs vs reimbursement
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Accomplishments
Increased collaborative emergency planning
Awarded grants for Equipment
FCFA “FIV Dispatch” app and new website readied for release
“Friends of the Five Cities Fire Authority” 501(c)(3) letter of incorporation approved
Reduced fleet of support vehicles
El Nino El Nino El Nino
Grants - $27K for PPE
Reduced fleet of obsolete vehicles – reduced insurance, maintenance and fuel/oil costs
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Fiscal Year 2016/2017
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Budget Highlights
Replacement Fire Engine (planned delivery February 2017)
Replacement of Self Contained Breathing Apparatus (AFG notification June 2016)
Vehicle Maintenance
Labor Negotiations (IAFF Local 4403 – no increase since formation)
Line item validation process
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Fire Engine
Anticipated Delivery Feb 2017
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Fire Engine
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SCBA Replacement
(Self Contained Breathing Apparatus)
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SCBA Replacement
(Self Contained Breathing Apparatus)
Purchased in 2002 (replace 2017 per OSHA)
Replacement cost - $480K
AFG program - 10% match ($48K)
Timeline for approval/denial – June 2016
The Assistance for Firefighters Grant program has already begun to announce recipient agencies. We are hopeful to hear positive news shortly.
This has been a historic funding source, but it is a competitive grant program.
With that said, we need to keep this project in mind…if the grant is denied or only partially funded, we will be coming to the member communities for an additional contribution.
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Vehicle Maintenance
Three (3) fully depreciated Type I Engines
One (1) fully depreciated Type III Engine
Current Budget was increased – 115+% expended
FY 2016/2017 Budget increased $25K ($100K Total)
I realize this information has been presented repeatedly – but this information is critical.
The 2015/2016 budget was increased by $18K to $75K. Due to the age and significant maintenance needs of the fleet, this line item was 110% expended by May, forcing management to restrict
other expenditures in other needed programs to maintain cost offsets.
FCFA has developed a forecasted tool of “routine” maintenace needs (tires, brakes, DOT inspections, oil samples, etc.), but the numbers listed below the three rigs pictured as “big ticket”
repairs that approach 50% of the full year budget. Management would prefer not making these investments if possible.
Another replacement engine would have a dramatic effect on maintenance costs; most likely providing an opportunity to reduce this budgeted cost.
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Vehicle Maintenance
A very basic graph…
The red curve is maintenance costs
The black horizontal line is the life cycle of a fire engine.
The intersection point is approximately 15-20 years from date of purchase, and is labeled as the “Point of Diminishing Return.”
Maintenance investment in a fully depreciated asset results in the yellow zone….an inefficient use of taxpayers dollars.
We need a second engine.
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2016/2017 Work Plan
Major Components
Keep our communities safe and prepared
Complete and publish Strategic Plan
Maintain adequate staffing levels
Increase Community Outreach & Education
Strategic Plan – the finished product will provide a suggested 5-year path for the FCFA. Elements will include:
Equipment and Apparatus replacement funding – what is the amount in today’s dollars that should be set aside for future replacement?
Staffing Needs – What is the anticipated need terms of personnel for this 5-year period? (Reserve Firefighter Program, BC Recruitment, Engineers at Station 3)
What is the anticipated investment? What are some options to secure this funding? (General Fund, District Formation, voter approved funding)
Outreach – Development of a communication and outreach plan to engage, educate and inform the community
Hands-only CPR training
Launch of smartphone application
2016 Fire Prevention Event
“Friends of the Five Cities Fire Authority” 501(c)(3)
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2016/2017 Work Plan
Major Components
Support Board - potential JPA revisions
Master Fee Schedule – Consistency between partners
Explore grant opportunities
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Headwinds
Staffing Levels / Recruitment & Retention
Case Study - Reserve Firefighter Program
Staffing levels remain constrained.
As with other departments, recruiting candidates from outside of the area is very challenging due to compensation and the cost of real estate.
This graph is based on data and indicates the decline and related challenge of maintaining a firefighter program comprised of part time employees. This position is critical in terms
of patient care, fire attack, patient extrication from a vehicle accident, and special rescue.
Like other fire departments are considering (CAL FIRE), FCFA will be forced to plan for a transition from a part time program (evolved from the day of the volunteer fire department),
to a full time / career position.
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Headwinds
Equipment and Vehicle Replacement Funding
Apparatus
Extrication Equipment
SCBA
Technology and Communications
Personal Protective Equipment
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Thank You!
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