R 4735 - w_
RESOLUTION NO. 4735
A RESOLUTION OF THE CITY COUNCIL OF THE CITY
OF ARROYO GRANDE ESTABLISHING WAGES AND
BENEFITS FOR MANAGEMENT EMPLOYEES FOR FY
2016-17
WHEREAS, the City Council of the City of Arroyo Grande ("City") has established a
system of classification for all positions within the City service with descriptive
occupational titles used to identify and distinguish positions from one another based
on job duties, essential functions, knowledge, skills, abilities and minimum
requirements; and
WHEREAS, the City Council has -established a system of compensation for the
classification titles listed herein, based on resolutions and agreements as approved
and adopted by the City Council; and
WHEREAS, the City Council deems it in the best interest of the City that
compensation for management employees be adjusted as hereinafter provided.
NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Arroyo
Grande that:
SECTION 1. AFFECTED EMPLOYEES
The wages and benefits set forth herein are to be provided to all management
employees listed in Exhibit A.
SECTION 2. WAGES
The salary ranges for all affected job classes shall be as set forth on Exhibit A, which
is attached hereto and by this reference made a part hereof. The salary ranges
reflect a two and one half percent (2.5%) salary increase for all positions effective
July 1, 2016.
SECTION 3. DEFERRED COMPENSATION
The City shall contribute $600 per year to management employees and $1,200 to
department directors to a defined contribution supplemental retirement plan
established in accordance with sections 401 (a) and 501 (a) of the Internal Revenue
Code of 1986 and California Government Code sections 53215-53224.
SECTION 4. HEALTH PLAN BENEFITS
A. Cafeteria Plan
1. The City shall contribute an equal amount towards the cost of medical
coverage under the Public Employee's Medical and Hospital Care Act
S (PEMHCA) for both active employees and retirees. The City's
RESOLUTION NO. 4735
PAGE 2
contribution toward coverage under PEMHCA shall be the statutory
minimum contribution amount established by CaIPERS on an annual
basis.
2. Employees participating in the City's full flex cafeteria plan shall
receive a flex dollar allowance to purchase group health coverage for
medical, dental'and vision under the City's Cafeteria Plan. For the
period of July 1, 2016 through November 30, 2016, the monthly flex
dollar allowance shall be:
For employee only: $638.33
For employee plus one dependent: $1,180.19
For employee + 2 or more dependents: $1,514.66
3. Effective December 2016 for the January 2017 premium, the City's
total Cafeteria Plan contribution for the plan shall be:
For employee only: $665.19
For employee plus one dependent: $1,233.91
For employee + 2 or more dependents: $1,584.50
4. Employees who properly waive medical coverage under the Cafeteria
Plan because he/she provided the City with written proof of alternative
group health coverage that is compliant with the Affordable Care Act,
can take flex dollars for the amount provided to employees enrolled
for self alone (taxable income), deposit it into their 457 plan, or use it
to purchase voluntary products. The flexible benefit dollars taken as
cash may not be used to reimburse an employee for any premium
expenses an employee may incur for an individual health insurance
policy, including a policy purchased through Covered California.
5. The City reserves the right to alter the Cafeteria Plan should there be
future Affordable Care Act guidance that affects the plan.
B. Medical'Insurance
1. The base medical plan shall be defined as the lowest cost Health
Maintenance Organization (HMO) program available through
CaIPERS in San Luis Obispo County. If availability of an HMO to the
City is discontinued by the medical plan provider, the base plan shall
become the basic PPO plan available to the City by the existing
medical plan provider.
2. The City shall maintain health benefits through CaIPERS for calendar
year 2017.
RESOLUTION NO. 4735
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C. Vision Insurance
The City shall provide a vision care plan for management employees. The
City may select an alternate vision care provider during the term of this
resolution providing that:
1. Any new plan maintains equivalent benefits to the employees; and
2. At least twenty-one (21) days advanced notice of plan changes are
provided to affected employees.
D. Dental Insurance Plan
The City shall provide a dental plan of the City's choice for management
employees. The City may select an alternate dental insurance plan provider
during the term of this resolution providing that:
1. Any new plan maintains equivalent benefits to the employees; and
2. At least twenty-one (21) days advanced notice of plan changes are
provided to affected employees.
SECTION 5. LIFE INSURANCE PLAN
A. The City shall provide group term life insurance benefit plan for management
employees, which shall provide for fifty thousand dollars ($50,000) life and
AD&D coverage during the term of their employment.
B. The City shall make available additional voluntary life insurance coverage, at
the employee's expense, as long as the minimum participation requirements of
the insurance provider are met.
SECTION 6. SHORT AND LONG-TERM DISABILITY
The City shall provide a short and long-term disability plan for management
employees during the term of their employment.
SECTION 7. RETIREMENT
A. PERS Retirement Contributions
1. G.C. Section 21354.4. The CaIPERS 2.5% at Age 55 Retirement Plan
shall be provided for non-sworn employees hired prior to December
21, 2012. Non-sworn employees under this plan shall pay the full
eight percent (8%) of the employee share of CaIPERS.
2. G.C. Section 21354. The CaIPERS 2.0% at Age 55 Retirement Plan
shall be provided for non-sworn employees hired between December
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21, 2012 and December 31, 2012, CaIPERS "Classic" members hired
on or after January 1, 2013, and those eligible for reciprocity hired on
or after January 1, 2013. Non- sworn employees under this plan shall
pay the full seven percent (7%) of the employee share of CaIPERS.
3. G.C. Section 7522.20. The CaIPERS 2% @ 62 Retirement Plan shall
be provided for new non-sworn employees hired on or after January
1, 2013 who are not CaIPERS "Classic" employees and are not
eligible for reciprocity. Non-sworn employees under this plan shall
pay at least 50% of the total normal cost rate (currently 6.25%) of the
employee share of CaIPERS.
4. G.C. Section 21362.2. The CaIPERS Public Safety Officer 3% @ 50
Retirement Plan shall be provided for sworn personnel hired prior to
December 9, 2011. Sworn employees under this plan shall pay the
full nine percent (9%) of the employee share of CaIPERS.
5. G.C. Section 21363.1. The CaIPERS Public Safety Officer 3% @ 55
Retirement Plan shall be provided for sworn employees hired
between December 9, 2011 and December 31, 2012, CaIPERS
"Classic" members hired on or after January 1, 2013, and those
eligible for reciprocity hired on or after January 1, 2013. Sworn
employees under this plan shall pay the full nine percent (9%) of the
employee share of CaIPERS.
6. G.C. Section 7522.25. The CaIPERS Public Safety Officer 2.7% @
57 Retirement Plan shall be provided for new sworn employees hired
on or after January 1, 2013 who are not CaIPERS "Classic"
employees and are not eligible for reciprocity. Sworn employees
under this plan shall pay at least 50% of the total normal cost rate
(currently11.5%) of the employee share of CaIPERS.
7. G.C. Sections 21024 and 21027. Employees may buy back, at their
expense, retirement service credit for prior military service as
permitted by PERS.
8. GC Section 20042. For sworn employees hired prior to December 9,
2011 and non-sworn employees hired prior to December 21, 2012,
retirement benefits are based on the highest single year
compensation.
9. GC Section 20037. For sworn employees hired on or after December
9, 2011 and non-sworn employees hired on or after December 21,
2012, retirement benefits are based on the highest average annual
compensation earnable by a member during three consecutive years
of employment.
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10. GC Section 20965. Employees shall receive credit for unused sick
leave.
11. GC Section 21548. The spouse of a deceased member, who was
eligible to retire for service at the time of death, may elect to receive
the Pre-Retirement Optional Settlement 2 Death Benefit.
12. Effective January 1, 2013, the Public Employees' Pension Reform Act
of 2013 (PEPRA) shall apply to all sworn and non-sworn employees,
as well as for employees transferring from other CaIPERS or
reciprocal agencies.
B. Retiree Medical
1. Employees who separate and retire within 120 days from City service
shall be allowed to purchase medical insurance coverage through the
City subject to applicable plan and PEMHCA requirements.
2. GC Section 22892. The City's contribution shall be an equal amount
for both employees and annuitants, which shall be the minimum
contribution amount established by CaIPERS on an annual basis.
That amount shall be $125 per month during calendar year 2016 and
$128 during calendar year 2017. The City's contribution shall be
adjusted annually thereafter by the CaIPERS Board to reflect any
change in the medical care component of the Consumer Price Index, "
provided that the City is participating in the CaIPERS Health Plan.
3. The City shall provide a supplemental contribution to employees that
are: 1) employed on a full-time basis as of June 30, 2008 and who
have been employed with the City on a full-time basis for five (5)
years or more at the time of retirement; or 2) employed on a full-time
basis after June 30, 2008 and who have been employed by the City
on a full-time basis for ten (10) years or more at the time of
retirement.
The supplemental contribution shall be equal to the difference
between the minimum contribution amount established by CaIPERS
as set forth above in Section 4. A. 1. and the following amounts:
For single annuitant coverage: $175.10
For annuitant + 1 dependent: $302.85
For annuitant + 2 or more dependents: $376.79
SECTION 8. ANNUAL LEAVE
Regular, full-time management employees shall accrue Annual Leave with pay to be
used as leave for vacation, illnesses, and other personal purposes: Management
employees may accrue such paid leave as provided by this provision to be used in
RESOLUTION NO. 4735
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the future or may convert annual leave to salary compensation under the conditions
contained in these regulations.
A. Accumulation Rates:
Management employees shall accrue annual based upon the following
schedule:
1. Management employees with less than five (5) years of service shall
earn annual leave at the rate of 29 days (232 hours) per year;
2. Management employees with five (5) to ten (10) years of service shall
earn annual leave at the rate of 31 days (248 hours) per year;
3. Management employees with ten (10) to fifteen (15) years of service
shall earn annual leave at the rate of 33 days (264 hours) per year;
and
4. Management employees with over fifteen (15) years of service shall
earn annual leave at the rate of 34 days (272 hours) per year.
5. New full-time management employees shall be granted fifty-six (56)
hours of Annual Leave upon hiring. However, additional Annual
Leave shall not be accumulated until after completion of three (3)
months of continuous service. If a new management employee
terminates during the first three months of employment, the Annual
Leave balance shall reflect the actual amount that would have been
accumulated at the established rate per pay period, less any usage.
If the employee's usage of Annual Leave exceeds the adjust
accumulation amount, the employee shall refund the excess amount
used. The refund to the City shall be equal to excess hours used
times the employee's hourly salary compensation rate.
B. Maximum Accrual:
The maximum accrual of annual leave shall be 725 hours. If an employee has
accrued the maximum number of hours, accrual of annual leave shall be
discontinued. Accrual shall resume on the first day of the pay period following
a reduction in the accrued balance below the maximum allowed.
C. Conversion to Salary:
A management employee may convert a maximum of 48 hours of annual
leave to salary compensation per year. Such conversions shall be allowed at
the first pay period in July and at the first pay period in December of each
year. In order to be eligible to convert annual leave to salary compensation,
the employee must: a) convert a minimum of sixteen (16) hours to pay; and b)
RESOLUTION NO. 4735
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upon making the conversion to pay, the employee must be left with a minimum
of 160 hours of annual leave.
Employees who are promoted or reclassified into a management position and
were not subject to the annual leave program for the entire twelve (12) month
period shall be allowed to include previous vacation and sick leave use as
annual leave for the purpose of this provision.
D. Notification and Approval:
Annual leave shall be scheduled in advance by the employee Whenever
possible, subject to the approval of the department director. It is the
responsibility of the employee to provide the supervisor or department director
with reasonable notice of an absence. The department director shall have the
authority to approve or deny the use of annual leave for any period of
absence. The scheduling of the use of annual leave shall be by the
department director with due regard to the wishes of the employee and
particular regard for the needs of the City. Employees who are off for
extended periods due to illness or injury may be required to provide a
physician's statement authorizing their return to work.
Reasonable absences of less than eight (8) hours shall not be debited against
annual leave for exempt employees. Such absences should have the prior
approval of the employee's supervisor and/or City Manager.
E. Separation from Employment:
Management employees who separate their employment from the City shall
have all annual leave accumulations converted to salary compensation at the
employee's current rate. Compensation shall be paid in one lump sum.
Annual leave shall not be used to extend an employee's actual date of
separation. When notice is given by an employee that he/she is terminating,
the use of annual leave shall be suspended. The only exception to this
provision is that with the approval of the employee's supervisor, the employee
may be granted short-term leave (one (1) to three (3) days) to attend to
personal business. However, such short-term leaves may be conducted
consecutively and with a frequency to create in effect, a long-term leave.
F. Service Credit Conversion:
1. Upon retirement an employee may have unused annual leave
converted to Service Credit with the Public Employees' Retirement
System (PERS).
2. Annual leave shall be converted to sick leave for PERS at the rate of
one (1) hour of annual leave equals one (1) hour of sick leave.
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PAGE 8
3. When unused annual leave is converted to sick leave, for a service
credit conversion, an employee may not receive additional cash
compensation for the unused leave.
G. . Conversion of Sick leave and Vacation Leave to Annual leave;
Employees who are promoted or reclassified into a management position shall
convert their sick leave and vacation leave accumulation to annual leave.
1. Sick leave accumulations shall be converted to annual leave at the
rate of one (1) hour of sick leave equals .5 hours of annual leave.
2. Vacation leave accumulations shall be converted to annual leave at
the rate of one (1) hour of vacation leave equals one (1) hour of
annual leave.
SECTION 9. HOLIDAYS
Management employees shall receive the following paid holidays:
New Year's Eve, December 31
New Year's Day, January 1
Martin Luther King Day, third Monday of January
Lincoln's Birthday, February 12 (or day of observance)
Washington's Birthday, third Monday of February
Memorial Day, the last Monday in May
Independence Day, July 4
Labor Day, the first Monday in September
Veteran's Day, November 11 (or day of observance)
Thanksgiving Day, fourth Thursday in November (or day of observance)
Day following Thanksgiving
Christmas Eve, December 24
Christmas Day, December 25
One Floating Day per Fiscal Year (employee choice with Supervisor approval)
Every day designated by the President, Governor, or Mayor for public
observance as a special nonrecurring single event, such as the death of a
national leader or end of war.
All holidays in the above schedule that fall on a Saturday shall be observed on
the preceding Friday; all holidays in the above schedule that fall on a Sunday
. shall be observed on the following Monday.
SECTION 10. VEHICLE ASSIGNMENT OR ALLOWANCE
Automobile allowance shall be provided in the amount of $200 per month for the
Director of Legislative and Information Services, Director of Administrative Services,
and Direction of Recreation Services and $275 per month for the Director of
RESOLUTION NO. 4735
PAGE 9
Community Development. The Police Chief shall be assigned a take home City
vehicle. The Director of Public Works shall be assigned a City vehicle for use during
work hours.
SECTION 11. JURY DUTY
Management employees shall be granted leave with full pay and no loss in benefits
when called for jury duty if the employee remits jury fees received for such jury duty.
The employee may retain all travel pay or subsistence pay granted by the court
because of the employee's participation in jury duty. The employee shall be
responsible for notifying his/her supervisor as soon as possible upon receiving notice
to appear for jury duty, make every reasonable effort to keep his/her supervisor
advised as to the anticipated length of service,- and return to work immediately
following the end of jury duty service.
SECTION 12. BEREAVEMENT LEAVE .
Management employees are entitled to a paid bereavement leave of absence, not to
exceed five (5) days, in the event of the death of a member of the employee's
immediate family, to include an, employee's or spouse's parents, spouse, children,
brother, sister, stepchildren, grandparents, grandchildren, aunt, uncle, son-in-law,
daughter-in-law, step relatives described above, or any other person residing in the
same household, for the purpose of attending the funeral and making other
arrangements at the time the loss occurs. As a condition of granting leave for
bereavement purposes, the appointing authority may request verification of the loss.
Such leave is independent of annual leave. In order to receive this benefit, domestic
partners must be registered with the Secretary of State.
SECTION 13. EMPLOYEE ASSISTANCE PLAN
The City shall provide an employee assistance plan for management employees and
their dependents during the term of their employment.
SECTION,14. UNIFORM ALLOWANCE
The City shall provide annual cash allowances of $150 for ancillary uniforms and
equipment items to the positions of Police Chief and Police Commander. The
allowance shall be paid in July of each year. The uniform allowance will be paid on
the first Friday after the first regular pay date in July.
On motion of Council Member Barneich, seconded by Council Member Guthrie, and
on the following roll call vote, to,wit:
AYES: Council Members Barneich, Guthrie, Brown, Harmon, and Mayor Hill
NOES: None
ABSENT: None
the foregoing Resolution was passed and adopted this 28th day of June, 2016.
RESOLUTION NO. f 735
PAGE 10
JI HILL, MAYOR
ATTEST:
Li
KELLY WET/ ORE, CITY CLERK
APPROVED AS TO CONTENT:
GEOFF , ACTIN ITY MANAGER
APPROVED AS TO FORM:
H •THER WHITHAM, CITY ATTORNEY
Exhibit A
CITY OF ARROYO GRANDE
Management Salary Ranges
7/1/2016
Range LOW MID HIGH Position
M-10 2,696 2,986 3,275
M-11 2,761 3,059 3,357
M-12 2,830 3,137 3,443
M-13 2,901 3,215 3,528
M-14 2,974 3,295 3,616 Office Assistant I
M-15 3,047 3,377 3,706
M-16 3,125 3,461 3,797
M-17 3,202 3,549 3,895
M-18 3,281 3,637 3,993 Office Assistant II
M-19 3,363 3,727 4,091
M-20 3,449 3,821 4,193
M-21 3,535 3,917 4,299
M-22 3,623 4,014 4,404
M-23 3,716 4,116 4,516
M-24 3,807 4,217 4,627 Administrative Secretary
M-25 3,901 4,323 4,745
M-26 4,000 4,432 4,864
M-27 4,098 4,542 4,986
M-28 4,201 4,655 5,109
M-29 4,306 4,772 5,237 Executive Secretary
M-30 4,414 4,891 5,368 Executive Asst./Deputy City Clerk
M-31 4,525 5,014 5,503
Exhibit A
CITY OF ARROYO GRANDE
Management Salary Ranges
7/1/2016
■
Range LOW MID HIGH Position
M-32 4,639 5,139 5,638
M-33 4,754 5,268 5,781 Assistant Planner
M-34 4,873 5,400 5,926
M-35 4,995 5,533 6,071
M-36 5,121 5,673 6,224
M-37 5,247 5,814 6,381 Associate Planner
M-38 5,378 5,959 6,540
M-39 5,512 6,107 6,701
M-40 5,652 6,262 6,871
M-41 5,791 6,417 7,043
M-42 5,936 6,578 7,219 Accounting Manager
Planning Manager
M-43 6,085 6,742 7,399
M-44 6,237 6,911 7,584
M-45 6,391 7,083 7,775
M-46 6,553 7,260 7,967
M-47 6,719 7,444 8,168 Utilities Manager
M-48 6,884 7,627 8,370 Information Technology Manager
M-49 7,057 7,818 8,579 • Building Official
Capital Projects Engineer
M-50 7,233 8,014 8,795 Director of Legislative and Information Services
Director of Recreation Services
Human Resources Manager
M-51 7,415 8,216 9,016
M-52 7,599 8,420 9,241
M-53 7,790 8,631 9,471
Exhibit A
CITY OF ARROYO GRANDE
Management Salary Ranges
7/1/2016
Range LOW MID HIGH Position
M-54 7,984 8,846 9,708
M-55 8,185 9,068 9,951
M-56 8,390 9,296 10,201
M-56-A 8,432 9,342 10,252 Police Commander
M-57 8,597 9,526 10,454
M-58 8,814 9,765 10,716
M-59 9,032 10,009 10,985 City Engineer
M-60 9,261 10,261 11,261
M-61 9,492 10,516 11,540
M-62 9,726 10,778 11,829
M-63 9,971 11,048 12,124 Director of Administrative Services
Director of Community Development
Director of Public Works
M-64 10,219 11,324 12,428
M-65 10,477 11,607 12,737
M-66 10,736 11,896 13,055
M-66-A 10,789 11,955 13,121 Police Chief
M-67 11,005 12,195 13,384
M-68 11,282 12,501 13,719
M-69 11,563 12,813 14,062
M-70 11,852 13,133 14,413
M-71 12,150 13,462 14,773
M-72 12,454 13,799 15,143
M-73 12,765 14,143 15,520
Exhibit A
CITY OF ARROYO GRANDE
Management Salary Ranges
7/1/2016
Range LOW MID HIGH Position
M-74 13,085 14,496 15,907
M-75 13,411 14,859 16,306
OFFICIAL CERTIFICATION
I, KELLY WETMORE, City Clerk of the City of Arroyo Grande, County of San Luis
Obispo, State of California, do hereby certify under penalty of perjury, that the attached
Resolution No. 4735 was passed and adopted at a regular meeting of the City Council
of the City of Arroyo Grande on the 28th day of June, 2016.
WITNESS my hand and the Seal of the City of Arroyo Grande affixed this 29th day of
June, 2016.
KELLY ET ORE, CITY CLERK
t .
A