CC 2016-07-26_09e Approval of MinutesMINUTES
SPECIAL MEETING OF THE CITY COUNCIL
MONDAY , JUNE 13, 2016
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Special City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tem Barbara Harmon,
and Mayor Jim Hill were present.
City Manager Dianne Thompson, City Attorney Heather Whitham, Director of Legislative and
Information Services/City Clerk Kelly Wetmore, Director of Administrative Services Debbie
Malicoat, Community Development Director Teresa McClish, Recreation Services Director John
Rogers, Public Works Director Geoff English, Police Chief Steven Annibali, and Five Cities Fire
Authority Fire Chief Steve Lieberman were present.
3. FLAG SALUTE
Mayor Hill led the flag salute and then asked for a moment of silence in memory of the Orlando,
Florida shooting victims.
4. CITY COUNCIL GOAL SETTING
This is the first of two meetings which comprise the Council Goal Setting process. During this
meeting, the Council will receive a presentation on the City’s Fiscal Year 2015-16
accomplishments, current priorities and projects in process, upcoming projects, and projects
planned for Fiscal Year 2016-17. The second meeting for the City Council Goal Setting session
will be held at a Special Meeting on June 27, 2016 at 6:00 p.m. No formal action will be taken.
City Manager Thompson provided an overview of the City Council goal setting process, which
would include a status update of the City’s Fiscal Year (FY) 2015-17 Biennial Budget, a
presentation from each Department, an opportunity for Council feedback and community
comments, and next steps. She stated there would be opportunities for public input to the
Council by attending the goal setting meetings and by email to agcity@arroyogrande.org. She
referred to the Critical Needs Action Plan and Citywide Goals in the FY 2015-17 Biennial
Budget, and reviewed Citywide expenditures, General Fund Tax Revenue, and Citywide
Revenues.
Department presentations were given on FY 2015-16 accomplishments, current priorities and
projects in process, anticipated projects, and projects planned for FY 2016-17, trends, and
unmet needs.
City Manager Thompson then introduced facilitator Don Maruska, who provided an overview of
his background as a facilitator and explained the purpose of the goal setting sessions. He noted
that each Council member received a form to provide seven goals each. He explained the value
of the workshop format and process for the next session.
Council comments and questions ensued regarding the City’s accomplishments; concerns
about issues coming from other agencies and how they’re prioritized; that community comments
are encouraged through this goal setting process; and acknowledgment of the number of City
initiatives and projects currently underway or planned. It was noted that Council may want to
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check in with Department Directors to see if proposed goals are achievable in one year and to
be mindful of projects currently underway as it relates to prioritizing, feasibility and timeline for
new goals. There was further discussion regarding building permit activity; which studies are
grant funded; the status of the Economic Development Plan; impacts of the drought on
economic development; the need for centralizing permanent paper records storage; updating
the Police Department’s mobile data computers; Police staffing; and the use of COPS funds for
technology upgrades in the Police Department.
Mayor Hill called for a break at 8:10 p.m. The Council reconvened at 8:16 p.m.
In response to questions from Council, staff provided information on the fire reduction project on
Via La Barranca; the Soto Facility Use Policy; stated that information regarding the number of full
time employees in 2006 versus 2016 would be provided to Council as follow up information;
policies and procedures regarding sidewalk repairs and identifying trees that impact sidewalks;
and the State’s stormwater mandates and costs.
City Manager Thompson provided a status update on the preparation of the Economic
Development Plan.
5. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS.
Mayor Hill invited public comment. Speaking from the public were Patty Welsh, Arroyo Grande,
who thanked the Council for the moment of silence, asked what the goals are for the City
Manager, asked why a facilitator is needed for this process, stated that she did not hear
anything about a CERT program for the City from the Fire Chief, commented that the Tree Guild
plants trees but does not maintain them afterwards which is a concern going forward due to staff
constraints, commented on plan checks and a kiosk, and expressed concern regarding exposed
trash dumpsters located in business parking lots; and Colleen Martin, who thanked the Council
for having this meeting, appreciated seeing the accomplishments, current and anticipated
projects, and unmet needs, acknowledged the City’s organizational values but stated that the
City’s mission and goals are missing, suggested the Council create a document that citizens
could see, stated she knows what the Department goals are, but asked what are Council’s
individual goals are, stated that goals should come first, then the budget to support those goals,
stated that her goals for the City include a grocery store, a parking policy to get parked vehicles
off the street, exemplary customer service to residents, beautification efforts at the entrances to
the City, outreach to the City’s elderly population in all areas, pride in residences and what our
City looks like, improving water conservation process, training for Council, Commission, and
Board Members, Citywide outreach for the General Plan Update, a Technology Plan and
addressing unfunded technology needs, and an articulated plan for reserves, and stated she
was glad to have a facilitator to assist in this process.
7. ADJOURNMENT
Following additional Council comments, which included acknowledgment of the City’s limited
funding, that the City also needs to establish long term goals to address things like asset
replacement and maintenance issues, that the public is encouraged to provide input, that
economic development is key as current revenues do not support the services being provided,
and that there are a number of projects that need to be completed, the special meeting was
adjourned at 8:45 p.m. to the Regular City Council Meeting of June 14, 2016 at 6:00 p.m. in the
Council Chambers located at 215 E. Branch Street.
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Page 3
____________________________
Jim Hill, Mayor
ATTEST:
____________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ____________)
Item 9.e. - Page 3
ACTION MINUTES
SPECIAL AND REGULAR MEETINGS OF THE CITY COUNCIL
TUESDAY, JUNE 14, 2016
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
SPECIAL MEETING 5:00 P.M.
CALL TO ORDER
Mayor Hill called the Special City Council Meeting to order at 5:00 p.m.
ROLL CALL
Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tem Barbara Harmon
and Mayor Jim Hill were present. City Manager Dianne Thompson, City Attorney Heather
Whitham, and Director of Legislative and Information Services/City Clerk Kelly Wetmore were
also present.
PUBLIC COMMENT ON CLOSED SESSION ITEM
None.
CLOSED SESSION
City Attorney Whitham announced the City Council would recess to a closed session for the
following item:
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Designated Representative: Dianne Thompson, City Manager
Represented Employees: Arroyo Grande Police Officers’ Association (AGPOA)
Adjourned to closed session.
RECONVENE
The City Council reconvened to open session at 6:00 p.m. in conjunction with the Regular City
Council Meeting. Announcement(s) of any reportable action(s) taken in closed session was
taken under Item 5.
REGULAR MEETING 6:00 p.m.
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro
Tem Barbara Harmon and Mayor Jim Hill were present.
Staff Present: City Manager Dianne Thompson, City Attorney Heather Whitham,
Assistant City Attorney David Hirsch, Director of Legislative and
Information Services/City Clerk Kelly Wetmore, Director of Administrative
Services Debbie Malicoat, Public Works Director Geoff English, Associate
Planner Kelly Heffernon, Police Chief Steven Annibali, and Five Cities
Fire Authority Fire Chief Steve Lieberman.
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3. MOMENT OF REFLECTION
4. FLAG SALUTE
Anita Shower, representing Exchange Club of the Central Coast, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
June 14, 2016 Special City Council Meeting:
a. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Designated Representative: Dianne Thompson, City Manager
Represented Employees: Arroyo Grande Police Officers’ Association (AGPOA)
City Attorney Whitham announced that the City Council met in closed session at 5:00 p.m. to meet
with the City’s labor negotiator regarding the AGPOA and no reportable action was taken.
May 24, 2016 Regular City Council Meeting:
a. Conference with Real Property Negotiator pursuant to Government Code Section
54956.8:
Property: 202 Le Point Street, Arroyo Grande
Agency negotiator: Dianne Thompson, City Manager
Negotiating parties: John and Maureen Gutierrez
Under negotiation: Price and terms of payment
b. Conference with Real Property Negotiator Pursuant to Government Code Section
54956.8:
Property: 132 Le Point Street, Arroyo Grande
Agency negotiator: Dianne Thompson, City Manager
Negotiating party: Sunny Jacobson
Under negotiation: Price and terms of payment
c. Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Designated Representative: Dianne Thompson, City Manager
Represented Employees: Arroyo Grande Police Officers’ Association (AGPOA)
d. Conference With Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Designated Representative: Dianne Thompson, City Manager
Unrepresented Employees: Management Employees
e. Conference Involving a Joint Powers Agency – Five Cities Fire Authority pursuant to
Government Code Section 54956.96(b):
Discussion concerned:
Conference with Labor Negotiators Pursuant to Government Code Section 54957.6:
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Tuesday, June 14, 2016
Agency Negotiators: Shelline K. Bennett. Law Firm of Liebert Cassidy Whitmore;
Debbie Malicoat, Administrative Services Director – Arroyo Grande; Channelle
Hubbard, Human Resources Coordinator – Grover Beach
Represented Employees: International Association of Fire Fighters (IAFF) Local
4403
Local agency representative on Five Cities Fire Authority Board: Barbara Harmon
Additional attendee: Dianne Thompson, City Manager
City Attorney Whitham announced that the City Council met in closed session on May 24, 2016
and unanimously decided to move forward to exercise the City’s option to purchase the property
located at 202 Le Point Street and 132 Le Point Street; provided direction regarding the Arroyo
Grande Police Officers’ Associations’ labor negotiation to the City Manager; provided direction
regarding the management employees’ labor negotiation to the City Manager; and provided
direction regarding the International Association of the Fire Fighters labor negotiation to the City’s
representative on the Five Cities Fire Authority Board.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Jim Buttery, from Andre
Morris and Buttery, representing Cal Pacific Annual Conference of the United Methodist Camp,
who stated that the Church is seeking protection pursuant to the Government Code against
historical designation of the property and provided a copy of the Resolution of the Board of
Trustees of the Cal Pacific Annual Conference of the United Methodist Church opposing any
historical designation due to the religious entity exemption; Scott Pace, self-employed
residential developer, commented on the processing delays for his proposed subdivision project
on Hwy 227 (Tract 2985) that he has been working on for 12 years and requested the Council
direct that the project be put on the Planning Commission and City Council agendas for
approval; Patty Welsh, spoke about efforts to close down a business located at 1147 E. Grand
Avenue that is doing taxes illegally in the City, noted the City revoked its business license,
expressed concern that the business is still operating, and requested the City continue to
pursue closing this business down; and Richard Waller, presented philosophy on political
anthropology as it relates to divisions in the community and that members of the community
must work together to make the community successful, how this applies it to Arroyo Grande,
expressed concern about ongoing divisions in community, and requested that the Council work
together to show leadership to stop negative attacks on Council members and staff.
8. CITY MANAGER REPORT:
City Manager Thompson provided a status report on upcoming and recently considered items
by the Traffic Commission, Architectural Review Committee, Historic Resources Committee,
and Downtown Parking Advisory Committee; provided an update on the Soto Sports Complex
ADA Project, provided an update on Water Conservation efforts; announced that there would be
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an Annual Strawberry Festival follow-up workshop on Thursday, August 11th in the Council
Chambers; provided a recap of the Council goal setting meeting that was held on June 14, 2016
and announced that the next goal setting meeting would be held on June 27, 2016 and
encouraged the public to attend and provide input to the City.
9. CONSENT AGENDA
Mayor Hill invited public comment on the consent agenda. No public comments were received.
Mayor Hill referred to Item 9.d. regarding cancellation of the July 12th meeting and requested the
Council place a closed session item for the City Manager’s evaluation on the June 28th meeting
agenda. The Council concurred.
In response to a question by Mayor Hill regarding Item 9.e. relating to the consumer price index
increase for assessment districts, Director of Administrative Services Malicoat acknowledged a
typographical error and confirmed that the CPI increase is 1.8% for all assessments districts.
Action: Council Member Barneich moved, and Council Member Brown seconded the motion to
approve Consent Agenda Items 9.a. through 9.g., with the recommended courses of action. The
motion passed on the following roll-call vote:
AYES: Barneich, Brown, Guthrie, Harmon, Hill
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Recommended Action: Ratified the listing of cash disbursements for the period May
16, 2016 through May 31, 2016.
9.b. Consideration of Approval of Minutes.
Recommended Action: Approved the minutes of the Regular City Council Meeting of
May 24, 2016, as submitted.
9.c. Consideration of Fiscal Year 2016-17 Appropriation Limit.
Recommended Action: Adopted a Resolution entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING A TAX PROCEEDS
EXPENDITURE APPROPRIATION LIMIT FOR FISCAL YEAR 2016-17”.
9.d. Consideration of Cancellation of July 12, 2016 City Council Meeting.
Recommended Action: Cancelled the regularly scheduled Council meeting of July 12,
2016.
9.e. Consideration of Confirmation of Assessments for Tracts 1769, 2310, and 2236.
Recommended Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING A LANDSCAPING
AND LIGHTING ASSESSMENT FOR TRACT 1769”; 2) Adopted a Resolution entitled: “A
RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
CONFIRMING THE ASSESSMENTS FOR THE PARKSIDE VILLAGE ASSESSMENT
DISTRICT (TRACT 2310)”; and 3) Adopted a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE CONFIRMING THE
ASSESSMENTS FOR THE GRACE LANE ASSESSMENT DISTRICT (TRACT 2236)”.
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9.f. Consideration of Resolutions for the 2016 General Municipal Election for the
Election of Certain Officers of the City.
Recommended Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, CALLING AND
GIVING NOTICE OF THE HOLDING OF A GENERAL MUNICIPAL ELECTION TO BE
HELD ON TUESDAY, NOVEMBER 8, 2016, FOR THE ELECTION OF CERTAIN
OFFICERS AS REQUIRED BY THE PROVISIONS OF THE LAWS OF THE STATE OF
CALIFORNIA RELATING TO GENERAL LAW CITIES”; 2) Adopted a Resolution
entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA, REQUESTING THE BOARD OF SUPERVISORS OF THE
COUNTY OF SAN LUIS OBISPO TO CONSOLIDATE A GENERAL MUNICIPAL
ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, WITH THE
STATEWIDE GENERAL ELECTION TO BE HELD ON THE SAME DATE PURSUANT
TO SECTION 10403 OF THE ELECTIONS CODE”; and 3) Adopted a Resolution
entitled: “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE ADOPTING REGULATIONS FOR CANDIDATES FOR ELECTIVE OFFICE
PERTAINING TO CANDIDATES STATEMENTS SUBMITTED TO THE VOTERS AT
AN ELECTION TO BE HELD ON TUESDAY, NOVEMBER 8, 2016”.
9.g. Consideration to Purchase a Water Treatment Plant and Associated Equipment for
Well No. 11.
Recommended Action: Approved the purchase of a Culligan Cullsorb Filter and
associated treatment plant equipment in the amount of $53,601.08 from Central Coast
Water Treatment ($32,544.53) and Hopkins Technical Products ($21,056.55).
10. PUBLIC HEARINGS
10.a. Consideration of Reallocation of Community Development Block Grant Funds
from the Grid Alternatives Solar Affordable Housing Project Approved in Year
2011 to Fund the City’s Mid-Block Crosswalk Architectural Barrier Removal
Project.
Community Development Director McClish provided introductory comments and stated that a
public hearing is required to reallocate funds from the Community Development Block Grant
Program public services category.
Associate Planner Heffernon presented the staff report and recommended that the Council
adopt a Resolution approving the reallocation of $4,169 in Program Year 2011 CDBG funds
from the GRID Alternatives Solar Affordable Housing Project to the City’s Mid-Block Crosswalk
Architectural Barrier Removal Project. Staff responded to questions from Council.
Mayor Hill opened the public hearing. Hearing no public comments, Mayor Hill closed the public
hearing.
Action: Council Member Barneich moved to adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING REALLOCATION
OF COMMUNITY DEVELOPMENT BLOCK GRANT (CDBG) FUNDS FROM THE GRID
ALTERNATIVES SOLAR AFFORDABLE HOUSING PROJECT APPROVED IN YEAR 2011
TO FUND THE CITY'S MID-BLOCK CROSSWALK ARCHITECTURAL BARRIER REMOVAL
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Tuesday, June 14, 2016
PROJECT”. Council Member Guthrie seconded, and the motion passed unanimously on the
following roll call vote:
AYES: Barneich, Guthrie, Brown, Harmon, Hill
NOES: None
ABSENT: None
10.b. Consideration of an Ordinance Amending Sections 16.62.010 and 16.62.050 of the
Arroyo Grande Municipal Code Relating to Medical Marijuana Cultivation and
Amending Section 16.62.070 and Adding Chapter 5.95 to Title 5 of the Arroyo
Grande Municipal Code Relating to Medical Marijuana Delivery Services.
City Manager Thompson provided introductory comments and Community Development
Director McClish presented the staff report and recommended that the Council introduce an
Ordinance amending Sections 16.62.010 and 16.62.050 of Title 16 of the Arroyo Grande
Municipal Code Relating to medical marijuana cultivation and amending Section 16.62.070 and
adding Chapter 5.95 to Title 5 relating to deliveries of medical marijuana or medical cannabis
products.
Mayor Hill opened the public hearing. Speaking from the public were Patty Welsh, who referred
to Devon Ward who has ALS and could not attend the meeting and who is not able to receive
medical marijuana deliveries, requested the distance requirement be changed to a 500 ft. radius
instead of 1,000 ft., and supported the proposed Ordinance; Caren Ray, Arroyo Grande, spoke
in support of the proposed Ordinance and suggested provisions that would address noise/smell
nuisances for home cultivation, lifting the restriction on distance from schools as it relates to
deliveries, that signage on delivery vehicles needs to be addressed, and that instead of
regulating only three delivery vehicles, it should be unlimited; and Cindy Gonzales, representing
Elite Care, thanked the Council for time spent developing the Ordinance; acknowledged that it
is conservative, stated that other cities allow deliveries during certain hours of the day, and
supported the proposed Ordinance. Hearing no further comments, Mayor Hill closed the public
hearing,
Action: Council Member Barneich moved to introduce an Ordinance entitled: “AN
ORDINANCE OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING
SECTIONS 16.62.010 AND 16.62.050 OF THE ARROYO GRANDE MUNICIPAL CODE
RELATING TO MEDICAL MARIJUANA CULTIVATION AND AMENDING SECTION
16.62.070 AND ADDING CHAPTER 5.95 TO TITLE 5 OF THE ARROYO GRANDE
MUNICIPAL CODE RELATING TO MEDICAL MARIJUANA DELIVERY SERVICES”, as
modified that no perimeter restrictions be in place, that the minimum age of the delivery drivers
be 21 years, and that no garages will be used for cultivation of marijuana). Mayor Pro Tem
Harmon seconded the motion.
Assistant City Attorney Hirsch reviewed changes to the Ordinance as follows: To insert into
Section 16.62.050.c.8. the word “garage” before the word “cultivation”; to delete Section
5.95.120.i. which is the 1,000 ft. restriction, and in Section 5.95.220.a. change the age from 18
years to 21 years.
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Tuesday, June 14, 2016
The motion passed unanimously on the following roll call vote:
AYES: Barneich, Harmon, Guthrie, Brown, Hill
NOES: None
ABSENT: None
Mayor Hill called for a break at 8:04 p.m. The Council reconvened at 8:12 p.m.
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a. Consideration of Providing Input and/or Direction to the Five Cities Fire Authority
(FCFA) Representative Regarding the FCFA’S Preliminary Budget for FY 2016-17.
City Manager Thompson provided introductory comments and Chief Lieberman presented the
staff report and recommended that the Council review the preliminary FY 2016-17 budget for
the Five Cities Fire Authority and provide input and/or direction to the City Council’s appointed
FCFA representative.
Mayor Pro Tem Harmon also commented on the Preliminary Budget and noted that the
allocation formula has been applied at 47% which is the same as last year. She asked for
direction from the Council regarding Arroyo Grande’s match for Self-Contained Breathing
Apparatus’s (SBCA’s).
Mayor Hill invited public comment. No public comments were received.
Council comments ensued regarding Arroyo Grande’s grant match for SCBA’s, concern about
funding the equipment if the grant is not awarded, but acknowledgment that the equipment is
necessary and must be funded; the auto aid agreement; staffing full time fighters in the future;
concern about the 7% overall increase in the FCFA budget; and concern about FCFA’s long
term sustainability. In response to questions, Mark Searby, representing FCFA, addressed
issues regarding the SCBA’s and the filling stations.
Mayor Pro Tem Harmon acknowledged she would forward the Council’s comments to the FCFA
Board. No formal action was taken on this item.
12.b. Consideration of Fiscal Year 2016-17 Budget.
City Manager Thompson provided introductory comments and Administrative Services Director
Malicoat presented the staff report and recommended that the Council: 1) Approve detailed
budget adjustments listed in the Budget Update Report; and 2) Adopt a Resolution approving
the FY 2016-17 Budget. Staff responded to questions from Council.
Mayor Hill invited public comment. No public comments were received.
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Council comments ensued regarding the FY 2016-17 Budget, with a suggestion to move costs
related to the Swinging Bridge from the General Fund to the Local Sales Tax Fund and moving
police staffing and Narcotics Task Force costs from the Local Sales Tax Fund to the General
Fund; to consider budgeting for the Self-Contained Breathing Apparatus’s in the event the grant
is not awarded; and concern about increasing costs for consultant services and matching
grants. Mayor Hill commented that economic development efforts should be done in-house
without the use of consultants and that he could not support that portion of the budget.
Action: Council Member Guthrie moved to approve the detailed budget adjustments listed in the
Budget Update Report, and to adopt a Resolution entitled: “A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ADOPTING FISCAL YEAR 2016-17 OF THE
FISCAL YEAR 2015-16 & 2016-17 BIENNIAL BUDGET AND MAKING APPROPRIATIONS FOR
THE AMOUNT BUDGETED”, as amended to move the Swinging Bridge costs to the Local Sales
Tax Fund, and to move costs related to the Senior Police Sergeant position and the Narcotics Task
Force to the General Fund. Council Member Barneich seconded, and the motion passed
unanimously on the following roll call vote:
AYES: Guthrie, Barneich, Brown, Harmon
NOES: Hill
ABSENT: None
13. COUNCIL COMMUNICATIONS
Council Member Brown referred to Mr. Buttery’s public comments regarding the tabernacle at
the Methodist Camp, potential land ownership changes, and stated he would like to know more
about the legal issues associated with the property. Council Member Brown also expressed
concern about Mr. Pace’s concern regarding his project (Tract 2985) and asked that staff keep
the Council informed about this project.
Mayor Pro Tem Harmon also expressed concerns regarding Tract 2985 and requested
clarification on the matter. She also invited the public to the First Annual Family Fun Day to be
held on Saturday June 25th at the Soto Sports Complex.
Mayor Hill also expressed concern regarding the processing timeline for Tract 2985.
14. ADJOURNMENT
Mayor Hill adjourned the meeting at 10:10 p.m.
__________________________
Jim Hill, Mayor
ATTEST:
__________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg __________)
Item 9.e. - Page 11
ACTION MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 21, 2016
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Special City Council Meeting to order at 4:00 p.m.
2. ROLL CALL
Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tem Barbara Harmon,
and Mayor Jim Hill were present.
City Manager Dianne Thompson, City Attorney Heather Whitham, and Director of Legislative
and Information Services/City Clerk Kelly Wetmore were also present.
3. FLAG SALUTE
Mayor Hill led the Flag Salute.
4. PUBLIC COMMENT
No public comments were received.
5. CITY COUNCIL CLOSED SESSION
City Attorney Whitham announced that the City Council would adjourn to closed session to
consider the following item:
a) Public Employee Performance Evaluation pursuant to Government Code Section
54957:
Title: City Manager
Adjourned to closed session.
6. RECONVENE TO OPEN SESSION:
The Council reconvened at 5:53 p.m. City Attorney Whitham announced that the Council voted
unanimously to place the City Manager on paid administrative leave. The Council also voted
unanimously to appoint the Public Works Director as Acting City Manager.
7. ADJOURNMENT
The special meeting was adjourned at 5:54 p.m.
__________________________
Jim Hill, Mayor
ATTEST:
__________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ___________)
Item 9.e. - Page 12
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, JUNE 28, 2016
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro
Tem Barbara Harmon and Mayor Jim Hill were present.
Staff Present: Acting City Manager/Public Works Director Geoff English, City Attorney
Heather Whitham, Director of Legislative and Information Services/City
Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat,
Community Development Director Teresa McClish, Police Chief Steven
Annibali, and Public Works Supervisor Shane Taylor.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Madeline Poulin, representing Arroyo Grande Valley Kiwanis, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Presentation by South County Transit Regarding Planned Services Changes.
Geoff Straw, Executive Director, San Luis Obispo Regional Transit Authority, provided an
overview of South County transit services and planned route and fare changes effective in July
2016.
7. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public was Sissy Pace, who offered an
invocation.
8. CITY MANAGER REPORT:
Acting City Manager English provided a status report on the success of the first City of Arroyo
Grande Family Fun Day event; announced that the America In Bloom judges are visiting the
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City; provided an update on items recently considered by the Planning Commission, Traffic
Commission, and Architectural Review Committee, and noted that the Historic Resources
Committee will be meeting on July 8, 2016 and the Downtown Parking Advisory Board would be
meeting on June 29, 2016.
8.a. Discussion Regarding the Rescheduling of the Date for the City Council Goal
Setting Workshop.
Following discussion regarding the rescheduling of the date for the next City Council Goal
Setting Workshop and reviewing potential available dates of July 18, July 25, July 27 or July 28,
it was agreed to reschedule the Workshop on July 18, 2016 at 6:00 p.m. at the Woman’s Club
and Community Center.
9. CONSENT AGENDA
Mayor Hill invited public comment. Speaking from the public was Patty Welsh, Arroyo Grande,
regarding Item 9.h. (S. Alpine Waterline Improvements Project) expressing concerns that the
City is expending additional funds on the project, and Item 9.e. (Salary and Benefits for
Management and Part-Time Employees) expressing concern that she did not see what is paid
by the City for insurance benefits for the Council, that it is inequitable if some Council Members
choose to take benefits and some do not, and suggested the Council consider an increase in
their stipend and eliminating the health benefits.
Action: Council Member Barneich moved, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 9.a. through 9.j., with the recommended courses of action. City
Attorney Whitham read the full title of the Ordinance in Item 9.j. The motion passed on the
following roll-call vote:
AYES: Barneich, Guthrie, Brown, Harmon, Hill
NOES: None
ABSENT: None
9.a. Consideration of Appointment of Acting City Manager.
Action: Appointed Geoff English as Acting City Manager.
9.b. Consideration of Cash Disbursement Ratification.
Action: Ratified the listing of cash disbursements for the period June 1, 2016 through
June 15, 2016.
9.c. Consideration of Investment Deposits.
Action: Received and filed the report listing the current investment deposits of the City,
as of May 31, 2016, as required by Government Code Section 53646(b).
9.d. Monthly Water Supply and Demand Update.
Action: Received and reviewed the Monthly Water Supply and Demand Report.
9.e. Consideration of Resolutions Establishing Salary and Benefits for Management
and Part-Time Employees.
Action: 1) Adopted a Resolution entitled: “A RESOLUTION OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE ESTABLISHING WAGES AND BENEFITS FOR
MANAGEMENT EMPLOYEES FOR FY 2016-17”; and 2) Adopted a Resolution entitled:
“A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
ADOPTING COMPENSATION ADJUSTMENTS FOR PART-TIME EMPLOYEES”.
Item 9.e. - Page 14
Minutes: City Council Regular Meeting Page 3
Tuesday, June 28, 2016
9.f. Consideration of Acceptance of the Soto Sports Complex Barrier Removal
Project, Phase II, PW 2015-16.
Action: 1) Accepted the project improvements as constructed by S. Chaves
Construction Inc. in accordance with the plans and specifications for the Soto Sports
Complex Barrier Removal Project, Phase II; 2) Directed staff to file a Notice of
Completion; and 3) Authorized release of retention, thirty-five (35) days after the Notice
of Completion has been recorded, if no liens have been filed.
9.g. Consideration of an Award of Contract to Specialty Construction Inc. for
Construction of the Le Point Area Water Main Upgrade Project, PW 2015-15.
Action: 1) Awarded a contract for the Le Point Area Water Main Upgrade Project to
Specialty Construction Inc. in the amount of $486,892; 2) Authorized the City Manager to
approve change orders for 15% of the contract amount, $73,034, for unanticipated costs
during the construction phase of the project; and 3) Directed the City Clerk to file a
Notice of Exemption.
9.h. Consideration of an Award of Contract to Crandall Construction for Construction
of the South Alpine Waterline Improvements Project, PW 2016-06.
Action: 1) Awarded a contract for the South Alpine Waterline Improvements Project to
Crandall Construction in the amount of $259,100; 2) Authorized the City Manager to
approve change orders for 15% of the contract amount, $38,865, for unanticipated costs
during the construction phase of the project; 3) Appropriated $28,880 from the Water
Fund and $175,000 from the Water Facility Fund from the unallocated fund balances,
and 4) Directed the City Clerk to file a Notice of Exemption.
9.i. Consideration of Request from Planning Commissioner Keen for Consecutive
Absences from Planning Commission Meetings.
Action: Consented to three consecutive absences by Planning Commissioner Keen.
9.j. Consideration of Adoption of an Ordinance Amending Sections 16.62.010 and
16.62.050 of the Arroyo Grande Municipal Code Relating to Medical Marijuana
Cultivation and Amending Section 16.62.070 and Adding Chapter 5.95 to Title 5 of
the Arroyo Grande Municipal Code Relating to Medical Marijuana Delivery
Services.
Action: Adopted an Ordinance entitled: “AN ORDINANCE OF THE CITY COUNCIL
OF THE CITY OF ARROYO GRANDE AMENDING SECTIONS 16.62.010 AND
16.62.050 OF THE ARROYO GRANDE MUNICIPAL CODE RELATING TO MEDICAL
MARIJUANA CULTIVATION AND AMENDING SECTION 16.62.070 AND ADDING
CHAPTER 5.95 TO TITLE 5 OF THE ARROYO GRANDE MUNICIPAL CODE
RELATING TO MEDICAL MARIJUANA DELIVERY SERVICES”.
10. PUBLIC HEARINGS
10.a. Consideration of Annual Public Hearing for the Arroyo Grande Tourism Business
Improvement District.
Administrative Services Director Malicoat presented the staff report and recommended that the
Council: 1) Hold a public hearing to receive testimony regarding the City Council’s intention to
continue the Arroyo Grande Tourism Business Improvement District (AGTBID) and levy an
annual assessment for fiscal year 2016-17; 2) Determine whether a legally sufficient number of
protests have been made; and 3) If a legally sufficient protest is not made, adopt a Resolution
levying an annual assessment for the AGTBID for the 2016-2017 fiscal year.
Item 9.e. - Page 15
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Tuesday, June 28, 2016
Mayor Hill opened the public hearing. No public comments were received, and it was noted that
no written protests were received.
Action: Council Member Guthrie moved to adopt a Resolution entitled: “A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE LEVYING AN ANNUAL ASSESSMENT
FOR THE ARROYO GRANDE TOURISM BUSINESS IMPROVEMENT DISTRICT FOR THE
2016-17 FISCAL YEAR”. Council Member Barneich seconded, and the motion passed
unanimously on the following roll call vote:
AYES: Guthrie, Barneich, Brown, Harmon, Hill
NOES: None
ABSENT: None
10.b. Consideration of Approval of the 2015 Urban Water Management Plan Update.
Acting City Manager English and Public Works Supervisor Taylor provided introductory
comments and then introduced Spencer Waterman, Water Systems Consulting (W SC), who
provided a presentation on the 2015 Urban Water Management Plan Update including the
background of the Plan, its purpose, changes since the 2010 Urban Water Management Plan,
and reviewed the main components of the 2015 Plan. Staff and Mr. Waterman responded to
questions from Council.
Mayor Hill opened the public hearing. Speaking from the public were LeAnn Akins, Arroyo Grande,
who referred to the four methods used to collect water usage data and asked why Method 2
(performance standards applied to indoor residential use, landscaped area water use, and CII
uses) is not used in the calculations; and Patty Welsh, who asked about the current level of Lopez
Lake. Staff and Mr. Waterman responded to questions raised during public comment. No further
public comments were received.
Action: Council Member Brown moved to adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, COUNTY OF SAN LUIS OBISPO
ADOPTING AND DIRECTING THE FILING AND IMPLEMENTATION OF THE CITY OF
ARROYO GRANDE URBAN WATER MANAGEMENT PLAN REVISION”. Council Member
Guthrie seconded, and the motion passed unanimously on the following roll call vote:
AYES: Brown, Guthrie, Barneich, Harmon, Hill
NOES: None
ABSENT: None
11. OLD BUSINESS
11.a. Consideration of the San Luis Obispo Council of Governments (SLOCOG) Self-
Help Transportation Funding Initiative.
Community Development Director McClish provided introductory comments and introduced
James Worthly, representing SLOCOG, who provided a presentation regarding the 2016 San
Luis Obispo County Self-Help Transportation Investment Plan and recommendation to the San
Luis Obispo County Board of Supervisors to place a 9-year transportation half-cent sales tax on
Item 9.e. - Page 16
Minutes: City Council Regular Meeting Page 5
Tuesday, June 28, 2016
the November 8, 2016 General Election Ballot. Staff, Mr. Worthly, and Stephanie Hicks,
representing SLOCOG, responded to questions from Council.
Mayor Hill invited public comment. Speaking from the public were Patty Welsh, who expressed
concern about the sunset clause in the proposed sales tax measure, that there is no guarantee
the funds would be applied to the Brisco Interchange project and that funds could be applied to
other projects in the area, and expressed concern about how the funding is allocated in a self -
help transportation plan; LeAnn Atkins, stated she does not like higher taxes but would like to
see improvements for bicycle transportation outside of the Village, and would like the timing on
crosswalk lights checked near Halcyon and Fair Oaks; and April McLaughlin, Arroyo Grande,
asked for more detail as it relates to the median income calculation. No further public
comments were received.
Action: Council Member Barneich moved to adopt a Resolution entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING THE 2016 SAN
LUIS OBISPO COUNTY SELF-HELP TRANSPORTATION INVESTMENT PLAN AND
RECOMMENDATION TO THE SAN LUIS OBISPO COUNTY BOARD OF SUPERVISORS TO
PLACE A 9-YEAR TRANSPORTATION SALES TAX MEASURE ON THE NOVEMBER 8,
2016 GENERAL ELECTION BALLOT”. Mayor Hill seconded, and the motion passed on the
following roll-call vote:
AYES: Barneich, Hill, Brown, Guthrie
NOES: Harmon
ABSENT: None
Mayor Hill called for a break at 7:55 p.m. The Council reconvened at 8:05 p.m.
11.b. Consideration of Placing a Measure on the Ballot at the November 8, 2016 Election
to Authorize the Purchase of State Water Under Local Water Emergency
Conditions.
Acting City Manager/Director of Public Works English presented the staff report, acknowledged
the Supplemental Memo distributed to Council regarding modifications to the proposed
Argument in Favor of the Measure, and recommended that the Council: 1) Adopt a Resolution
calling for the placement of a measure to authorize the purchase of water from the California
State Water Project under local water emergency conditions at the General Municipal Election
to be held on Tuesday, November 8, 2016, as called by Resolution No. 4730; 2) Adopt a
Resolution setting priorities for filing a written argument regarding a City measure and directing
the City Attorney to prepare an impartial analysis; 3) Adopt a Resolution providing for the filing
of rebuttal arguments; 4) Approve the argument in favor of the measure, as modified; and 5)
Appropriate $25,000 from the Water Availability Fund for the estimated additional cost of placing
the measure on the ballot and preparing and distributing public information and education
materials. Director English responded to questions from Council.
Mayor Hill invited public comment. Speaking from the public were Patty Welsh, who expressed
concern regarding the cost to purchase State water and the need to inform the public about
those costs; LeAnn Akins, spoke in support of the measure but expressed concern about
projects in the pipeline and the need to figure out the plan for build-out within the City and the
Item 9.e. - Page 17
Minutes: City Council Regular Meeting Page 6
Tuesday, June 28, 2016
number of water connections allowed; and John Keen, stated he voted against the 1990
ordinance and supported repealing it and adopting this new measure, stated the Council should
have the option to declare an emergency without having to be in Stage 1, and expressed
concern that the measure is too restrictive as the City should be able to buy State water. No
further public comments were received.
Action: Mayor Pro Tem Harmon moved to adopt Resolutions entitled: “A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, ORDERING THE
SUBMISSION TO THE QUALIFIED VOTERS OF THE CITY A MEASURE TO AUTHORIZE
THE PURCHASE OF WATER FROM THE CALIFORNIA STATE WATER PROJECT UNDER
LOCAL WATER EMERGENCY CONDITIONS AT THE GENERAL MUNICIPAL ELECTION
TO BE HELD ON TUESDAY, NOVEMBER 8, 2016, AS CALLED BY RESOLUTION NO.
4730”; “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE
SETTING PRIORITIES FOR FILING A WRITTEN ARGUMENT REGARDING A CITY
MEASURE AND DIRECTING THE CITY ATTORNEY TO PREPARE AN IMPARTIAL
ANALYSIS”; and “A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF ARROYO
GRANDE, CALIFORNIA, PROVIDING FOR THE FILING OF REBUTTAL ARGUMENTS FOR
CITY MEASURES SUBMITTED AT MUNICIPAL ELECTIONS”; to approve the Argument in
Favor of the measure; and to appropriate $25,000 from the Water Availability Fund for the
estimated additional cost of placing the measure on the ballot and preparing and distributing
public information and education materials. Council Member Barneich seconded, and the
motion passed on the following roll-call vote:
AYES: Harmon, Barneich, Brown, Guthrie, Hill
NOES: None
ABSENT: None
12. NEW BUSINESS
None.
13. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they attended as the City’s appointed
representative.
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency
(4) California Joint Powers Insurance Authority (CJPIA
(b) MAYOR PRO TEM HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District (APCD)
(3) Five Cities Fire Authority (FCFA
Item 9.e. - Page 18
Minutes: City Council Regular Meeting Page 7
Tuesday, June 28, 2016
(c) COUNCIL MEMBER GUTHRIE:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) South County Transit (SCT)
(3) Tourism Committee
(4) Brisco/Halcyon Interchange Subcommittee
(5) Economic Vitality Corporation (Attended as Alternate)
(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(e) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC
14. COUNCIL COMMUNICATIONS
Mayor Hill commended the Recreation staff on the successful Family Fun Day event, and
reported that he attended the retirement party for Pastor Randy Ouimette and expressed
appreciation for his years of service.
15. CLOSED SESSION
At 9:14 p.m., City Attorney Heather Whitham announced the City Council would adjourn to
closed session to consider the following items:
a) PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE pursuant to Government
Code Section 54957.
b) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6:
Agency Designated Representative: Debbie Malicoat, Administrative Services Director
Represented Employees: Service Employees International Union, Local 620
c) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6:
Agency Designated Representative: Dianne Thompson, City Manager and Debbie
Malicoat, Administrative Services Director
Represented Employees: Arroyo Grande Police Officers’ Association (AGPOA)
Mayor Hill invited public comment prior to the closed session. Speaking from the public were
Patty Welsh, who spoke in support of the Police Department and said she would like to see
positions filled in order to get a full staff; and LeAnn Akins, who submitted a petition related to
the first closed session item. No further public comments were received.
Adjourned to closed session.
Item 9.e. - Page 19
Minutes: City Council Regular Meeting Page 8
Tuesday, June 28, 2016
16. RECONVENE TO OPEN SESSION:
Mayor Hill reconvened the meeting to open session at 10:46 p.m. City Attorney Whitham made
announcements on the following closed session items:
a) PUBLIC EMPLOYEE DISCIPLINE/DISMISSAL/RELEASE pursuant to Government
Code Section 54957.
This report is made in accordance with the requirements of Section 54957.1(a)(5) of the
Government Code. The City Council voted unanimously to dismiss the employment of the City
Manager, Dianne Thompson, effective immediately.
b) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6:
Agency Designated Representative: Debbie Malicoat, Administrative Services Director
Represented Employees: Service Employees International Union, Local 620
The City Council gave direction to the City’s negotiator with regard to the Service Employees
International Union labor negotiations.
c) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code Section
54957.6:
Agency Designated Representative: Dianne Thompson, City Manager and Debbie
Malicoat, Administrative Services Director
Represented Employees: Arroyo Grande Police Officers’ Association (AGPOA)
The City Council designated Karen Sisko to serve as the City’s negotiator in the Arroyo Grande
Police Officers’ Association labor negotiations.
17. ADJOURNMENT
Mayor Hill adjourned the meeting at 10:48 p.m.
______________________________
Jim Hill, Mayor
ATTEST:
______________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ____________)
Item 9.e. - Page 20
MINUTES
SPECIAL MEETING OF THE CITY COUNCIL
“CITY COUNCIL GOAL SETTING WORKSHOP”
MONDAY, JULY 18, 2016
ARROYO GRANDE WOMAN’S CLUB AND COMMUNITY CENTER
211 VERNON STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Special City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro Tem Barbara Harmon,
and Mayor Jim Hill were present.
Acting City Manager Geoff English, Director of Legislative and Information Services/City Clerk
Kelly Wetmore, Director of Administrative Services Debbie Malicoat, Director of Community
Development Teresa McClish, Director of Recreation Services John Rogers, Chief of Police
Steve Annibali, and Five Cities Fire Authority Fire Chief Steve Lieberman were also present.
3. FLAG SALUTE
Mayor Hill led the Flag Salute.
4. CITIZENS’ INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Colleen Martin, who
commented on the City’s current water bill and the need to better communicate to customers to
provide clear content and explanations and that the City’s water bill program needs to be
reviewed; Patty Welsh, referred to the water shortage, the importance of communicating to
residents and businesses about water usage do’s and don’ts, and explaining how fines are
assessed; and LeAnn Akins, commented on parking in the City overall, expressed concern
about the lack of parking, and asked that the Council look seriously at how decisions are made
with regard to projects that are put forth to the City, and she also requested the Council set a
goal for a “Buy Local” campaign.
5. CITY COUNCIL GOAL SETTING WORKSHOP
Mayor Hill introduced the facilitator, Don Maruska, who described the goal setting process,
explained that the Council has already adopted a budget for Fiscal Year 2016-17, and explained
that the objective of the workshop would be to identify an achievable set of major goals for
Fiscal Year 16-17. He explained that each Council Member had submitted a list of their goals
that are critical to get done over the next 12 months, and that they had been consolidated into a
list to aid Council discussion. The goals were organized into categories by topic and arranged
by the number of submittals in the topics, which include Financial Sustainability, General
Government, Transportation, Water, Development Processes and Policies, Public Safety,
Economic Development and Vitality, and Capital Projects/Other. Acting City Manager English
also referred to the City’s Critical Needs Action Plan as a reference, thanked staff who helped
put the workshop together, and noted that the outcome of tonight’s workshop would be
presented at a future City Council meeting for formal approval. Mr. Maruska noted that if there
were major, long-term initiatives identified in the goals, that the Council would be asked to
identify what portions of the goal could be accomplished over the next 12 months in order to
make progress toward completion of the goal.
Item 9.e. - Page 21
Minutes of City Council Special Meeting
City Council Goal Setting Workshop
July 18, 2016
Page 2
Council proceeded to review, discuss, and modify the list of proposed goals.
Mayor Hill called for a break at 8:15 p.m. The Council reconvened at 8:30 p.m.
Mayor Hill invited additional public comment. Speaking from the public were Patty Welsh, who
referred to the current water shortage and suggested the Council consider implement a building
moratorium; and LeAnn Akins, commented that it was also important to identify actions to
support the goals, and to continue to seek public input on the goals.
Council and staff discussion ensued regarding the proposed list of goals; staff time relating to
homelessness issues; staff time relating to the preparation of various studies, including the
parking study and whether or not a consultant should be utilized in order to complete this
specific goal.
Following Council comments, the following list of goals for Fiscal Year 2016=17 was compiled.
Acting City Manager English noted the goals would be put into a report for action at the City
Council meeting of August 9, 2016.
− Support City infrastructure: Complete asset replacement schedules for City
infrastructure including buildings, drainage facilities, parks, vehicles, sidewalks, fire, and
information technology and identify funding options.
− Promote efficient service delivery: Identify (a) development-related services and fair
fee recovery and (b) major services and projects, including staff time, to understand full
costs and tradeoffs.
− Retain and attract employees: Complete a comp study all departments: salaries,
benefits and job descriptions. If there is a measurable way to establish service levels, i.e.
crime rate adjusted for demographics, we should include it.
− Make decision about Brisco ramp: Complete environmental analysis and decision
about overall project and address issues regarding Brisco ramp temporary closure.
− Address traffic concerns: Complete Circulation Element.
− Increase water security: Continue implementation of Water Shortage Contingency Plan
while focusing upon local and regional water recycling efforts and deciding upon
commitment to desired project(s).
− Enhance parking: Complete Parking Study and review and modify policies.
− Maintain cost-effective fire service: Finish FCFA Strategic Study, return to Council for
review and prioritization, including incorporation into City budget.
− Improve financial sustainability through economic development: Complete
Economic Strategic Plan, with particular attention to business retention, targeted
opportunities, and realistic projections of revenue impacts.
Item 9.e. - Page 22
Minutes of City Council Special Meeting
City Council Goal Setting Workshop
July 18, 2016
Page 3
7. ADJOURNMENT
Mayor Hill provided closing comments and adjourned the special meeting at 9:15 p.m.
__________________________
Jim Hill, Mayor
ATTEST:
__________________________
Kelly Wetmore, City Clerk
(Approved at CC Mtg ___________)
Item 9.e. - Page 23
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Item 9.e. - Page 24