Minutes 2016-07-26 ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL/SUCCESSOR AGENCY TO THE DISSOLVED
ARROYO GRANDE REDEVELOPMENT AGENCY/HOUSING SUCCESSOR TO THE
DISSOLVED REDEVELOPMENT AGENCY
TUESDAY, JULY 26, 2016
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:00 p.m.
2. ROLL CALL
City Council: Council Members Jim Guthrie, Tim Brown, Kristen Barneich, Mayor Pro
Tern Barbara Harmon and Mayor Jim Hill were present.
Staff Present: Acting City Manager/Public Works Director Geoff English, City Attorney
Heather Whitham, Director of Legislative and Information Services/City
Clerk Kelly Wetmore, Director of Administrative Services Debbie Malicoat,
Community Development Director Teresa McClish, Police Chief Steven
Annibali, and Associate Planner Kelly Heffernon.
3. MOMENT OF REFLECTION
Mayor Hill requested a moment of reflection in honor of the victims of terrorist activities around
the world.
4. FLAG SALUTE
Terry Orton, representing Arroyo Grande Lions Club, led the Flag Salute.
5. AGENDA REVIEW
5.a. Closed Session Announcements.
None.
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Barneich seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
6.a. Presentation by South San Luis Obispo County Sanitation District.
Gerhardt Hubner, District Administrator, South San Luis Obispo County Sanitation District,
presented an update on the District which included an overview of current staffing, significant
projects underway, implementation of reforms identified in the 2016 Knudson report, the
Redundancy Project, renewal of its operating permit, and provided an update on the litigation
related to the 2010 spill. Mr. Gerhardt responded to questions from Council regarding the
Redundancy Project, the permit renewal process, costs, and timing for approval, and the Cherry
Avenue Sewer Bridge Project.
Minutes: City Council/Successor Agency Regular Meeting Page 2
Tuesday, July 26, 2016
6.b. Honorary Proclamation Supporting Relay for Life Event on August 6-7, 2016.
Mayor Hill presented the Proclamation in support of the Five Cities Relay for Life Event on
August 6-7, 2016. Brian Welch, student, accepted the Proclamation.
6.c. Honorary Proclamation Declaring July as "Parks Make Life Better" Month.
Mayor Hill presented the Proclamation declaring July 2016 as "Parks Make Life Better" Month.
Director of Recreation Services Rogers accepted the Proclamation and invited the community to
come out and support the City's parks and recreation programs.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Caren Ray, Arroyo Grande,
regarding the process for hiring a new City Manager, recommended that the Council send
representatives from the City to wherever the candidate is from to interview people who worked
with that person, commented on the public sector recruitment process, and urged the Council to
adopt a process that includes multiple stakeholders on the interview panels such as directors
and members of the community; and Shirley Gibson, Halcyon, shared local history regarding
early Arroyo Grande undertakers.
8. ACTING CITY MANAGER REPORT:
Acting City Manager English noted that the City received a grant for a Storm Water Resource
Plan; announced the Car Cruise and Car Sho to be held on July 29th and 30th; announced there
will be a Strawberry Festival follow up workshop held on August 11th; reported that Five Cities
Fire Authority sent the Office of Emergency Services (OES) Engine and strike team to the Sand
Fire; noted capital projects that are currently underway, including Le Point Area Water Main,
South Alpine Waterline Improvement and Oak Park Rehabilitation; announced that the Sidewalk
Replacement Project will be starting on Monday, August 1st; provided a status report on items
recently considered by the Planning Commission, Traffic Commission, Architectural Review
Committee, and Historic Resources Committee; and announced that the nomination period for
the November 8, 2016 election is open and information relating to the election can be found on
the City's website.
9. CONSENT AGENDA
Mayor Hill requested that Item 9.n. be pulled.
In response to a question by Mayor Pro Tern Harmon regarding Item 9.m. (Temporary Use
Permit for Car Sho) as it relates to monitoring the load limits on the Swinging Bridge, Director
English explained that load limit signs are currently posted at the Bridge and that during special
events, monitors are required to be in place to ensure that load limits are not exceeded.
Mayor Hill invited public comment. Speaking from the public was Patty Welsh, Arroyo Grande,
regarding Item 9.h. (Monthly Water Supply and Demand Update) noting a discrepancy between
the Analysis and the projection graphs as it relates to the acre feet of water in Lopez Lake and
would like to know how much water there really is; commented on the possibility of the Lake
going dry and water demand going up, and urged the Council to consider a building moratorium.
Minutes: City Council/Successor Agency Regular Meeting Page 3
Tuesday, July 26, 2016
Action: Council Member Guthrie moved, and Council Member Harmon seconded the motion to
approve Consent Agenda Items 9.a. through 9.m., with the recommended courses of action.
The motion passed on the following roll-call vote:
AYES: Guthrie, Harmon, Brown, Barneich, Hill
NOES: None
ABSENT: None
9.a. Consideration of Cash Disbursement Ratification.
Recommended Action: Ratified the listing of cash disbursements for the period June
16, 2016 through July 15, 2016.
9.b. Consideration of a Resolution Establishing a Job Description and Salary Range
for the Police Trainee Position.
Recommended Action: Adopted a Resolution entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING A JOB
DESCRIPTION AND SALARY RANGE FOR THE POLICE TRAINEE POSITION".
9.c. Consideration of Consultant Agreements for Real Estate Services. [SUCCESSOR
AGENCY]
Recommended Action: As recommended by the Oversight Board, 1) Entered into an
Agreement for Consultant Services with Lee & Associates to provide real estate agent
services for the disposal of the Faeh Avenue property with a list price of $950,000; 2)
Entered into an Agreement for Consultant Services with Triad Real Estate Group to
provide real estate agent services for the disposal of the Pearwood Avenue property
with a list price of $750,000; and 3) Authorized the City Manager to execute all
associated documents.
9.d. Consideration of Second Amendment to Amended and Restated Solid Waste
Collection Franchise Agreement with South County Sanitary Service, Inc.
Recommended Action: Approved the Second Amendment to the City's Franchise
Agreement for solid waste collection.
9.e. Consideration of Approval of Minutes.
Recommended Action: Approved the minutes of the Special City Council Meeting of
June 13, 2016, the Special and Regular City Council Meetings of June 14, 2016, the
Special City Council Meeting of June 21, 2016, the Regular City Council Meeting of
June 28, 2016, and the Special City Council Meeting of July 18, 2016, as submitted.
9.f. Consideration of Contract for Animal Care and Control Services.
Recommended Action: Approved the Contract for Animal Care and Control Services
with the County of San Luis Obispo not to exceed the first year amount of $79,285 and
authorize the Mayor to execute the Agreement.
9.g. Consideration to Declare Surplus Property/Duty Weapons-Firearms and Authorize
Purchase of Replacements.
Recommended Action: Adopted a Resolution entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE DECLARING ITEMS AS SURPLUS,
AUTHORIZING THEIR SALE/TRADE AND AUTHORIZE THE PURCHASE OF
REPLACEMENTS".
9.h. Monthly Water Supply and Demand Update.
Recommended Action: Received and reviewed the Monthly Water Supply and
Demand Report.
Minutes: City Council/Successor Agency Regular Meeting Page 4
Tuesday, July 26, 2016
9.i. Annual Report for the 2015 Northern Cities Management Area.
Recommended Action: Received and filed the 2015 Northern Cities Management Area
Annual Report.
9.j. Consideration of Lot Line Adjustment 16-001; Location - 1271 James Way (APNs
007-771-053, 062 and 076); Applicant — Russ Sheppel; Representative — Tim
Crawford, Axis Engineering Group.
Recommended Action: Adopted a Resolution entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE APPROVING LOT LINE
ADJUSTMENT 16-001 LOCATED AT 1271 JAMES WAY".
9.k. Consideration of Approval of an Amendment to an Agreement for Consultant
Services with Quincy Engineering for Swinging Bridge Evaluation.
Recommended Action: Approved and authorized the Mayor to execute Amendment
No. 1 to the Consultant Services Agreement with Quincy Engineering, Inc. for Phase 2 of
the Swinging Bridge Evaluation for an amount not to exceed $55,000.
9.1. Consideration of Approval of an Amendment to an Agreement for Consultant
Services with Wood Rodgers for the Brisco Interchange Project and Closure
Status Update.
Recommended Action: Approved and authorized the Mayor to execute Amendment
No. 13 to the Consultant Services Agreement with Wood Rodgers, Inc. for Brisco
Interchange Project for an amount not to exceed $13,000.
9.m. Consideration of Amendment to Temporary Use Permit Case No. 16-004; Use of
City Property for the 27th Annual Arroyo Valley Car Club Sunset Cruise on July 29,
2016 and Car Sho on July 30, 2016.
Recommended Action: Adopted a Resolution entitled "A RESOLUTION OF THE CITY
COUNCIL OF THE CITY OF ARROYO GRANDE AMENDING TEMPORARY USE
PERMIT 16-004 TO ALLOW THE ADDITIONAL CLOSURE OF OLOHAN ALLEY
FROM SHORT STREET TO MASON STREET FOR THE 27m ANNUAL CAR SHO ON
JULY 30, 2016".
ITEM PULLED FROM THE CONSENT AGENDA
9.n. Consideration of Amendment to Temporary Use Permit Case No. 16-005; Use of
City Property for a Beer and Food Festival on Saturday, October 15, 2016;
Location: Heritage Square Park; Applicant — Arroyo Grande Village Improvement
Association; Representative—Bob Lund.
Recommended Action: Adopt a Resolution Amending Temporary Use Permit 16-005
to Modify the Event Date for the Use of City Property for a Beer and Food Festival to
Saturday, October 15, 2016.
Mayor Hill expressed concern that the event is not a family friendly event for the Village.
Action: Council Member Brown moved, and Council Member Guthrie seconded the motion to
adopt a Resolution entitled "A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF
ARROYO GRANDE AMENDING TEMPORARY USE PERMIT 16-005 TO MODIFY THE
EVENT DATE FOR THE USE OF CITY PROPERTY FOR A BEER AND FOOD FESTIVAL TO
SATURDAY, OCTOBER 15, 2016. The motion passed on the following roll-call vote:
Minutes: City Council/Successor Agency Regular Meeting Page 5
Tuesday, July 26, 2016
AYES: Brown, Guthrie, Barneich, Harmon
NOES: Hill
ABSENT: None
10. PUBLIC HEARINGS
None.
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a. Consideration of Pre-Application No. 16-003 Regarding Agriculture Land
Conversion Mitigation; Location — East Cherry Avenue; Applicant — Arroyo
Grande Valley Japanese Welfare Association (AGVJWA).
Community Development Director McClish provided introductory comments. Associate Planner
Heffernon presented the staff report and recommended the Council provide the applicant with
preliminary comments regarding whether specified uses on the subject property would satisfy
agricultural conversion mitigation requirements given the historical use of the property.
Margaret Ikeda, Gary Kobara, and Vard Ikeda representing AGVJWA, requested the Council
consider whether continued uses on the site could be considered as sufficient mitigation; noted
that there has never been farming on the property; presented the history and purpose of the
AGVJWA including a timeline of uses on the site; provided an overview of the zone changes
that have occurred on the site; requested that no land mitigation be necessary for Subarea 3;
and stated that the project would be an opportunity to give back to the community and create a
public amenity for the City.
Staff and the applicant representatives responded to questions from Council. John Rickenbach,
planning and environmental consultant, answered questions regarding the Specific Plan,
zoning, and the environmental impact report. In response to additional questions from Council,
Ms. Ikeda provided an overview of the proposed project for the property.
Mayor Hill invited public comment. Speaking from the public were: Patty Welsh, referring to the
valuable history of the site and the importance of retaining that history in the City; Paul Quinlan,
Arroyo Grande, also referred to the history of the site and spoke in support of the applicant's
proposal to keep the Japanese American history alive; Julie London, Arroyo Grande, stated she
is a neighbor to the property, the project would be an asset to the neighborhood, and said she
could envision school field trips to learn Japanese American history; and Shirley Gibson,
Bennett Loomis Archives, spoke in support of Arroyo Grande remaining a small town and
retaining local history, stated the proposed project is a continuation of the historic use of the
property, expressed a desire to protect local history, and agreed that there should not be any
mitigation required for this project.
Council Member Brown stated that his concerns are not project driven and that he likes the
proposed project; commented on previous zone changes; stated that his issue has to do with
prime alluvial soil; stated this would have been the first project that the City could have had
Minutes: City Council/Successor Agency Regular Meeting Page 6
Tuesday, July 26, 2016
overall mitigation for the parcel; stated that the General Plan requires mitigation; stated that the
City should treat every applicant equally; expressed concern that future generations would want
to increase density on the site; and stated if the land use is changed in the future, that mitigation
requirements be revisited before the next project is brought forward.
Council Member Guthrie commented on previous zone changes on the property; stated that
policy requires mitigation but that variances have been considered in the past, that this project
warrants an exemption; and stated he could support pushing mitigation down the road as a
compromise by placing a deed restriction on the property that requires mitigation if the land use
changes in the future.
Council Member Barneich commented that the proposed zone change for the property is
appropriate and the mitigation is how the property is proposed to be developed and used; and
stated that the proposed use of the property honors agricultural and Japanese history.
Mayor Pro Tem Harmon commented that the property is unique in that it has never been
farmed; could not support a deed restriction being placed on the property; noted the historic
nature of the property and the perfect opportunity to expand the cultural diversity in the
community for generations to come; stated that policies are set as guidelines and provide for
flexibility; stated the proposed project would be an asset to the adjacent property, and
commented that the change in zoning from Agricultural to Village Mixed Use is appropriate.
Mayor Hill noted the uniqueness of the property in history and use; commented on the zoning;
stated that the Specific Plan zoning provides adequate protection going forward and permits the
project to go forward; stated this is one of the best projects he has seen for the site; that the
variance poses a general benefit to community; preserving the history of the people is
purposeful; he does not believe mitigation should be imposed, and could support using the
development of this parcel as proposed without further mitigation.
No formal action was taken on this item.
Mayor Hill called for a break at 8:10 p.m. The Council reconvened at 8:20 p.m.
12.b. Consideration of Adoption of Resolutions and Agreements Consenting to the
Inclusion of Properties Within the Incorporated Area of the City of Arroyo Grande
to Participate in Property Assessed Clean Energy (PACE) Programs.
Associate Planner Heffernon presented the staff report and recommended the Council: 1) Adopt
a Resolution approving an amendment to the Western Riverside Council of Governments
(WRCOG) Joint Powers Agreement (JPA) to add the City as an Associate Member in order to
authorize the City's participation in the California Home Energy Renovation Opportunity (HERO)
Program; and 2) Adopt a Resolution to join the California Home Finance Authority (CHFA) JPA
as an Associate Member in order to authorize the City's participation in the CHFA SB 555
Community Facilities District (Ygrene Program); and 3) Adopt a Resolution to join the California
Home Finance Authority (CHFA) JPA as an Associate Member in order to authorize the City's
participation in the CHFA AB811 Authority PACE Program (Ygrene Program).
Minutes: City Council/Successor Agency Regular Meeting Page 7
Tuesday, July 26, 2016
Dustin Reilich, Director of Municipal Development for Renovate America, spoke about the
HERO and PACE Programs and responded to questions from Council.
Emily Goodwin, Regional Manager, District Development at Ygrene Energy Fund, responded to
questions from Council regarding the YGrene Program.
Mayor Hill invited public comment. Speaking from the public was LeAnn Akins, Arroyo Grande,
who expressed concerns that prevailing wage is not part of the discussion.
Action: Council Member Guthrie moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, CONSENTING TO
INCLUSION OF PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE CALIFORNIA
HERO PROGRAM TO FINANCE DISTRIBUTED GENERATION RENEWABLE ENERGY
SOURCES, ENERGY AND WATER EFFICIENCY IMPROVEMENTS AND ELECTRIC
VEHICLE CHARGING INFRASTRUCTURE AND APPROVING THE AMENDMENT TO A
CERTAIN JOINT POWERS AGREEMENT RELATED THERETO". Council Member Barneich
seconded, and the motion failed on the following roll-call vote:
AYES: Guthrie, Barneich
NOES: Brown, Harmon, Hill
ABSENT: None
Action: Council Member Barneich moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA CONSENTING TO
INCLUSION OF PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE CALIFORNIA
HOME FINANCE AUTHORITY COMMUNITY FACILITIES DISTRICT NO. 2014-1 (CLEAN
ENERGY) TO FINANCE RENEWABLE ENERGY IMPROVEMENTS, ENERGY EFFICIENCY
AND WATER CONSERVATION IMPROVEMENTS AND ELECTRIC VEHICLE CHARGING
INFRASTRUCTURE AND APPROVING ASSOCIATE MEMBERSHIP IN THE JOINT
EXERCISE OF POWERS AUTHORITY RELATED THERETO"and "A RESOLUTION OF THE
CITY COUNCIL OF THE CITY OF ARROYO GRANDE, CALIFORNIA, CONSENTING TO
INCLUSION OF PROPERTIES WITHIN THE CITY'S JURISDICTION IN THE CALIFORNIA
HOME FINANCE AUTHORITY, PROGRAM TO FINANCE RENEWABLE ENERGY
GENERATION, ENERGY AND WATER EFFICIENCY IMPROVEMENTS AND ELECTRIC
VEHICLE CHARGING INFRASTRUCTURE AND APPROVING ASSOCIATE MEMBERSHIP
IN THE JOINT EXERCISE OF POWERS AUTHORITY RELATED THERETO". Council
Member Guthrie seconded, and the motion failed on the following roll-call vote:
AYES: Barneich, Guthrie
NOES: Brown, Harmon, Hill
ABSENT: None
13. CITY COUNCIL REPORTS
The Mayor and Council Members provided brief reports from the following committee,
commission, board, or other subcommittee meetings that they attended as the City's appointed
representative.
Minutes: City Council/Successor Agency Regular Meeting Page 8
Tuesday, July 26, 2016
(a) MAYOR HILL:
(1) South San Luis Obispo County Sanitation District (SSLOCSD). (Alternate
attended)
(2) Brisco/Halcyon Interchange Subcommittee
(3) Oversight Board to the Successor Agency to the Dissolved Arroyo
Grande Redevelopment Agency -
(4) California Joint Powers Insurance Authority(CJPIA
(b) MAYOR PRO TEM HARMON:
(1) County Water Resources Advisory Committee (WRAC)
(2) Air Pollution Control District(APCD)
(3) Five Cities Fire Authority(FCFA
(c) COUNCIL MEMBER GUTHRIE:
(1) San Luis Obispo Council of Governments/Regional Transit Authority
(SLOCOG/RTA)
(2) South County Transit(SCT)
(3) Tourism Committee
(4) Brisco/Halcyon Interchange Subcommittee
(5) Economic Vitality Corporation (Attended as Alternate)
(6) Attended the July AGTBID meeting
(d) COUNCIL MEMBER BROWN:
(1) Integrated Waste Management Authority Board (IWMA)
(2) Economic Vitality Corporation (EVC)
(3) South San Luis Obispo County Sanitation District (SSLOCSD). (Attended
as the Alternate.)
(e) COUNCIL MEMBER BARNEICH:
(1) Zone 3 Water Advisory Board
(2) Homeless Services Oversight Council (HSOC)
14. COUNCIL COMMUNICATIONS
None.
15. CLOSED SESSION
At 9:40 p.m., City Attorney Heather Whitham announced the City Council would adjourn to
closed session to consider the following items:
a) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency Designated Representative: Karen Sisko, Human Resources Manager
Represented Employees: Arroyo Grande Police Officers' Association (AGPOA)
b) PUBLIC EMPLOYEE APPOINTMENT pursuant to Government Code Section
54957:
Title: Interim City Manager
.
Minutes: City Council/Successor Agency Regular Meeting Page 9
Tuesday, July 26, 2016
c) CONFERENCE WITH LABOR NEGOTIATOR pursuant to Government Code
Section 54957.6:
Agency designated representative: Geoff English, Acting City Manager
Unrepresented employee: Interim City Manager
Mayor Hill invited public comment prior to the closed session. No public comments were
received.
Adjourned to closed session.
16. RECONVENE TO OPEN SESSION:
Mayor Hill reconvened the meeting to open session at 10:38 p.m. City Attorney Whitham made
the following announcements:
a) The City Council provided direction to the City's Agency representative with
regard to the Arroyo Grande Police Officers' Association negotiations.
b) & c)The City Council provided direction to the City's Acting City Manager regarding
the appointment of an Interim City Manager.
17. ADJOURNMENT
Mayor Hill adjourned the meeting at 10:40 p.m.
Ji Hill, Mayor
EST:
/ ' / ' bi264619-te___
Kelly etm/ e, City Clerk
(Approved at CC Mtg S'-9-2°I(a )