Minutes 2016-08-09 Y !
ACTION MINUTES
REGULAR MEETING OF THE CITY COUNCIL
TUESDAY, AUGUST 9, 2016
COUNCIL CHAMBERS, 215 EAST BRANCH STREET
ARROYO GRANDE, CALIFORNIA
1. CALL TO ORDER
Mayor Hill called the Regular City Council Meeting to order at 6:01 p.m.
2. ROLL CALL
City Council: Council Members Jim Guthrie, Tim Brown, Mayor Pro Tern Barbara
Harmon and Mayor Jim Hill were present. Council Member Kristen
Barneich was absent.
Staff Present: Acting City Manager/Public Works Director Geoff English, City Attorney
Heather Whitham, Director of Legislative and Information Services/City
Clerk Kelly Wetmore, Community Development Director Teresa McClish,
Director of Administrative Services Debbie Malicoat, Associate Planner
Matt Downing, and Police Chief Steven Annibali.
3. MOMENT OF REFLECTION
4. FLAG SALUTE
Members of 805 Grizzly Bear Scout Group led the Flag Salute.
5. AGENDA REVIEW
5.a. ' Closed Session Announcements.
July 26, 2016 Regular City Council Meeting:
a) Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Designated Representative: Karen Sisko, Human Resources Manager
Represented Employees: Arroyo Grande Police Officers' Association (AGPOA)
b) Public Employee Appointment pursuant to Government Code Section 54957:
Title: Interim City Manager
c) Conference with Labor Negotiator pursuant to Government Code Section 54957.6:
Agency Designated Representative: Geoff English, Acting City Manager
Unrepresented Employee: Interim City Manager
City Attorney Whitham announced that the City Council met in closed session on July 26, 2016 and
that the City Council provided direction to the City's Agency representative with regard to the
Arroyo Grande Police Officers' Association negotiations; and that the City Council provided
direction to the City's Acting City Manager regarding the appointment of an Interim City
Manager.
Minutes: City Council Regular Meeting Page 2
Tuesday, August 9, 2016
5.b. Ordinances Read in Title Only.
Council Member Brown moved, Council Member Guthrie seconded, and the motion passed
unanimously that all ordinances presented at the meeting shall be read by title only and all
further readings be waived.
6. SPECIAL PRESENTATIONS
None.
7. CITIZENS' INPUT, COMMENTS, AND SUGGESTIONS
Mayor Hill invited public comment. Speaking from the public were Linda Drummy, regarding the
lack of signage identifying the Berry Gardens neighborhood; Linda Osty, who offered an
invocation; Shirley Gibson, Halcyon, regarding the plan to protect the Hoosgow from graffiti and
thanking Gillespie Steel Fabricating, Paul Richardson, Talley Farms, and Mr. Gibson for the
donation of materials and time to build protective fencing around the Hoosgow; Paul Rinzler,
Arroyo Grande, Board Member of Atheist United SLO, mentioned the birthday of
Amedeo Avogadro and provided an explanation of Avogadro's Law and encouraged the Council
to base their decisions on what they observe and what logically follows; James Wood, Arroyo
Grande, shared his thoughts and past experiences at Camp Arroyo Grande and asked the
Council to preserve the camp for the next generation; Jeff Brubaker, SLOCOG, provided an
update on the region's transportation funding efforts, stated that all cities in San Luis Obispo
County have approved the Self-Help Local Transportation Investment Plan, reported that on
July 19th the County Board of Supervisors voted to place a measure on the November 8th ballot
for voter consideration, which is a 9 year '/z percent sales tax increase for transportation only
investments, and stated more information can be found at www.selfhelpslo.org; Teresa Schultz,
Arroyo Grande, regarding Camp Arroyo Grande, that the property has been put up for sale, and
supported its preservation as a youth camp and resource on the Central Coast; and Amy,
regarding Camp Takaneko and the benefits of the camp to children and supported preserving
the property for this use. No further public comments were received.
Mayor Hill requested staff to follow up on the issue regarding the request for signage at Berry
Gardens. Council Member Brown mentioned that he has received a number of letters from the
public regarding the Methodist Camp and requested any correspondence received be forwarded
to the Camp.
8. ACTING CITY MANAGER REPORT:
Acting City Manager English announced that City Engineer Matt Horn has accepted a position
with the City of San Luis Obispo and recognized his contribution to the City; announced a
Strawberry Festival follow up workshop would be held on August 11, 2016; reported that there
are Five Cities Fire Authority employees at the Soberanes Fire; provided a status report on
recently considered items by the Architectural Review Committee and Staff Advisory
Committee; and announced that a volunteer clean-up day would be held on August 12th at the
James Way Habitat Trail and that there is a need for volunteers.
Mayor Hill thanked Mr. English for his outstanding service to the City as Acting City Manager.
9. CONSENT AGENDA
Mayor Pro Tern Harmon requested Items 9.f. and 9.h. be pulled. Council Member Guthrie
requested Item 9.b. be pulled.
Minutes: City Council Regular Meeting Page 3
Tuesday, August 9, 2016
Mayor Hill invited public comment on the consent agenda. Speaking from the public was Patty
Welsh, Arroyo Grande, regarding Item 9.h. (status report on vacation rentals and homestays)
stating that the City has 14 approved permits which resulted in $19,450 in revenue to the City,
expressed concern that the City is aware of at least 40 more units that are unpermitted and
expressed concern that it was not fair to those who do have permits. No further public
comments were received.
Action: Council Member Brown moved, and Council Member Guthrie seconded the motion to
approve Consent Agenda Items 9.a. through 9.i., with the exception of Items 9.b., 9.f., 9.h., with
the recommended courses of action. The motion passed on the following roll-call vote:
AYES: Brown, Guthrie, Harmon, Hill
NOES: None
ABSENT: Barneich
9.a. Consideration of Cash Disbursement Ratification
Action: Ratified the listing of cash disbursements for the period July 16, 2016 through
July 31, 2016.
9.c. Consideration of Agreement with Regional Government Services for Interim City
Manager Services
Action: Approved and authorized the Mayor to execute an agreement with Regional
Government Services (RGS) to provide Interim City Manager services.
9.d. Consideration of Approval of Minutes
Action: Approved the minutes of the Regular City Council Meeting of July 26, 2016, as
submitted.
9.e. Approval of Amended Minutes of the July 18, 2016 Special City Council Meeting
(City Council Goals Workshop)
Action: Approved the minutes of the July 18, 2016 Special Meeting, as amended, to
reflect the correct list of City Council Goals for Fiscal Year 2016-17 as developed by the
City Council during the goal setting workshop.
9.g. Authorization to Purchase Water Meters
Action: Approved the purchase of water meters from Aqua Metric in the amount of
$41,000 during FY 2016/17.
9.i. Consideration to Authorize an Award of Contract for the Purchase of Video
Surveillance Equipment for the Soto Sports Complex Facility
Action: Approved the purchase of a video surveillance system for the Soto Sports
Complex in the amount of$18,218.44 from Security Lines U.S.
ITEMS PULLED FROM THE CONSENT AGENDA
9.h. Consideration of Status Report Regarding Development Code Amendment 14-002
Regulating Vacation Rentals and Homestays.
Recommended Action: Receive and file information on the status of Development
Code Amendment 14-002, which implemented regulations for the establishment and
operation of vacation rentals and homestays within the City.
Staff responded to questions regarding non-permitted residences and the potential use of
Police Department volunteers to assist in the education, notification, and compliance process.
Minutes: City Council Regular Meeting Page 4
Tuesday, August 9, 2016
Action: Council Member Guthrie moved to receive and file information on the status of
Development Code Amendment 14-002. Council Member Brown seconded, and the motion
passed on the following voice vote:
AYES: Guthrie, Brown, Harmon, Hill
NOES: None
ABSENT: Barneich
9.b. Consideration of a Resolution Approving a Memorandum of Understanding with
the Arroyo Grande Police Officers' Association for FY 2016-17.
Recommended Action: Adopt a Resolution approving a Memorandum of
Understanding ("MOU") with the Arroyo Grande Police Officers' Association ("AGPOA")
for FY 2016-17.
Staff referred to the Supplemental Memo distributed to Council which included a revised MOU
to include provisions for standby pay in Article 29.C.
In response to a question by Council Member Guthrie regarding total costs for specialty pay,
Director Malicoat stated she would follow up with a memo to provide that information to Council.
Action: Council Member Guthrie moved, and Council Member Brown seconded the motion to
adopt a Resolution, as amended, entitled: "A RESOLUTION OF THE CITY COUNCIL OF THE
CITY OF ARROYO GRANDE ADOPTING A MEMORANDUM OF UNDERSTANDING FOR
EMPLOYEES REPRESENTED BY THE ARROYO GRANDE POLICE OFFICERS'
ASSOCIATION AND REPEALING RESOLUTION NO. 4625". The motion passed on the
following roll-call vote:
AYES: Guthrie, Brown, Harmon, Hill
NOES: None
ABSENT: Barneich
9.f. Consideration of Approval of City Council Goals for FY 2016/17
Recommended Action: Approve the City Council Goals prepared for FY 2016/17.
Mayor Pro Tem Harmon asked for clarification on whether CJPIA will reimburse the City for the
cost of the facilitator, and requested that the word "finish" be replaced with the word "complete"
under the goal to maintain cost-effective fire service, as follows: Finish Complete the Five Cities
Fire Authority Strategic Study, return to Council for review and prioritization, including
incorporation into City budget.
Action: Mayor Pro Tem Harmon moved, and Council Member Brown seconded the motion to
approve the City Council Goals prepared for FY 2016/17, as modified. The motion passed on
the following roll-call vote:
AYES: Harmon, Brown, Guthrie, Hill
NOES: None
ABSENT: Barneich
Minutes: City Council Regular Meeting Page 5
Tuesday, August 9, 2016
10. PUBLIC HEARINGS
10.a. Consideration of Staff Project 16-005; A Public Art Sculpture Entitled "Rehearsal";
Location: 495 Fair Oaks Avenue; Applicant: The Clark Center Foundation for the
Performing Arts; Representative— Kyle Harris.
Associate Planner Downing presented the staff report and recommended that the Council allow
public comment and provide input on the proposed sculpture.
Mayor Hill opened the public hearing. Speaking from the public were Linda Drummy, asked how
the sculpture would be funded; Kyle Harris, LMUSD representative, noted that the sculpture has
been completely donated, there is no charge to the City, and addressed the material/coating on
the sculpture; and Nan Fowler, President of Clark Center, spoke in support of the sculpture.
Hearing no further comments, Mayor Hill closed the public hearing.
Council comments ensued in support of the proposed sculpture; that it will be a great addition to
the Clark Center; commended the benefactors Don and Terry Ernst for their generosity; that
public art is a critical key to cities, it draws people to the City; and the sculpture will enhance
and provide distinction to the Clark Center.
No formal action was taken.
10.b. Consideration of Temporary Water and Wastewater Rates for Fiscal Year 2016-17
Through Fiscal Year 2018-19.
Acting City Manager English and Administrative Services Director Malicoat presented the staff
report and recommended that the Council: 1) Conduct a public hearing to consider protests
regarding the proposed water and wastewater rate adjustments; and 2) If there is no majority
protest, adopt a Resolution establishing new water and wastewater rates effective September 1,
2016 for Fiscal Year 2016-17 through Fiscal Year 2018-19. Shane Taylor, Utilities Supervisor,
reviewed the daily operations and maintenance of the water systems and responded to
questions from Council.
Mayor Hill opened the public hearing. Speaking from the public were Linda Drummy, Arroyo
Grande, expressed concern that if rates are raised then they will never go back down and
opposed the rate increase; Resident (did not state name), expressed concern with the way the
report was presented and opposed the rate increase; Otis Page, Arroyo Grande, expressed
concern that the numbers do not add up and opposed the rate increase; LeAnn Akins, read a
protest letter from Paul Quinlan and expressed concern about the proposed rate increase; and
Resident (did not state name), stated that the Lopez fee used to be a separate line item on the
water bill and is now included in the total and requested it be separated out again. Hearing no
further comments, Mayor Hill closed the public hearing.
Staff responded to questions from Council regarding transfers to the General Fund to cover
direct services provided to the Water Fund.
Action: Council Member Brown moved to adopt a Resolution entitled: "A RESOLUTION OF
THE CITY COUNCIL OF THE CITY OF ARROYO GRANDE ESTABLISHING WATER AND
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Tuesday, August 9, 2016
WASTEWATER RATES AND CHARGES". Council Member Guthrie seconded, and the motion
passed on the following roll call vote:
AYES: Brown, Guthrie, Hill
NOES: Harmon
ABSENT: Barneich
Mayor Hill called for a break at 8:40 p.m. The Council reconvened at 8:45 p.m.
11. OLD BUSINESS
None.
12. NEW BUSINESS
12.a. Consideration to Reject All Bids for Construction of the City Council Chambers
Accessibility Improvement and Audio, Video, and Sound System Project, PW
2015-14.
Acting City Manager/Public Works Director English presented the staff report and recommended
that the Council: 1) Receive a presentation by Ravatt Albrecht & Associates, Inc. and Jensen
Audio Visual presenting the overall project; and 2) Reject all bids and direct staff to solicit new
bids after modifications are made to the design.
Michelle Stokes, representing Ravatt Albrecht & Associates, provided a presentation on the
design of the project.
Eric Kalpakoff, Jensen Audio Visual, provided a presentation of the audio/visual/cablecasting
portion of the project.
Mayor Hill invited public comment. Speaking from the public was LeAnn Akins, expressing
concern that the City does not have a balanced budget. No further public comments were
received.
Council Member Guthrie moved to direct staff to accept the bid, move forward with the
construction of the improvements to the building, and return with a menu of choices of possible
capital projects in the Local Sales Tax Fund that can be either delayed or modified. Council
Member Brown seconded the motion.
Acting City Manager English noted there is specific recommended language when awarding a
contract and asked City Attorney Whitham to provide clarification. Council Member Guthrie
withdrew his motion.
City Attorney Whitham and Acting City Manager English suggested the following language: to
award a construction contract for the City Council Chambers Accessibility Improvement and
Audio, Video and Sound System Project to Quincon, Inc. for the Base Bid amount of $396,544,
with Bid Additive No. 1 ($16,759) to replace the carpet, and appropriate $176,871 from the
General Fund reserves, and to direct the City Clerk to file a Notice of Exemption. Acting City
Manager English clarified that the other Bid Additives were not recommended for approval at
Minutes: City Council Regular Meeting Page 7
Tuesday, August 9, 2016
this time, and noted that the additional appropriation would include costs for construction
contingencies, management, and inspections.
Action: Council Member Guthrie moved to award the construction bid for the Base Bid plus
Additive No. 1 to Quincon, Inc. including the contingency and inspection fees as outlined in the
staff report, for a total of$586,000, appropriate from the reserves $176,000 for the difference in
cost, and to direct staff to come back with a menu of capital projects that may be able to make
up the difference in cost.
City Attorney Whitham clarified that the total cost is $586,871 and that the Council is directing
the City Clerk to file a Notice of Exemption. Council Member Guthrie agreed and amended his
motion to include that clarification. Council Member Brown seconded, and the motion passed on
the following roll call vote:
AYES: Guthrie, Brown, Hill
NOES: Harmon
ABSENT: Barneich
13. COUNCIL COMMUNICATIONS
Mayor Hill announced that the South San Luis Obispo County Sanitation District Board voted to
end litigation against the Regional Water Quality Control Board.
Mayor Hill requested that an item regarding a moratorium on any future annexations into the
City and building moratorium going forward be placed on the next agenda for discussion.
Council Member Brown concurred.
Council Member Brown requested that the public write the City letters regarding the value of
saving the Methodist Camp which can be forwarded to the Methodist organization; and
expressed concern with how high the threshold is for water and sewer rate protests.
Mayor Pro Tern Harmon reported on the results and success of the Relay for Life event in
Arroyo Grande.
14. CLOSED SESSION
None.
Mayor Hill invited final public comment. Speaking from the public was LeAnn Akins, who
mentioned the Water Summit held at the White House, that 50-75 initiatives came out of it,
commented that 83% of California is in a drought, and encouraged the Council to take steps to
secure the City's water supply.
14. ADJOURNMENT
Mayor Hill adjourned the meeting at 10:04 p.m.
Minutes: City Council Regular Meeting Page 8
Tuesday,August 9, 2016
It
Jim ill, Mayor
AT EST:
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Kelly etm re, City Clerk
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