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CC 2016-08-09_09i Award Contract_Video Surveillance MEMORANDUM TO: CITY COUNCIL FROM: STEVEN N. ANNIBALI, CHIEF OF POLICE SUBJECT: CONSIDERATION TO AUTHORIZE AN AWARD OF CONTRACT FOR THE PURCHASE OF VIDEO SURVEILLANCE EQUIPMENT FOR THE SOTO SPORTS COMPLEX FACILITY DATE: AUGUST 9, 2016 RECOMMENDATION: It is recommended the City Council approve the purchase of a public video surveillance system for the Soto Sports Complex in the amount of $18,218.44 from Security Lines U.S. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: The funding for this phase of the City-wide video surveillance system will be an appropriation from the Citizens Option for Public Safety (COPS) Fund. Currently, there is an available balance of approximately $215,000 to support this request. There will be no General Fund impact. BACKGROUND: The State Budget continues funding for the Citizens Option for Public Safety (COPS) Program. Under this program, annual funding is allocated to local law enforcement for the delivery of services. These funds must be used to augment local law enforcement services and may not be used to supplant existing funding for such services. As in the past, the declared intent of the Governor and Legislature is to continue COPS as a multi-year program. Beginning in 2009, the Police Department initiated the development of a City- wide public video surveillance system named “Blue Watch” to act as a deterrent to crime and assist City departments in managing special events, traffic safety and providing a safe environment in City owned parks, parking lots and facilities. The original strategy was to identify key locations that would benefit from the system and expand the use when specific needs were identified. The program has been very successful in reducing incidents of theft, vandalism and other crimes and has led to the capture of several individuals. Additionally, the system has reduced the need for added personnel while managing special events such as Strawberry Festival, Harvest Festival and the AMGEN Tour of California. Item 9.i. - Page 1 CITY COUNCIL CONSIDERATION TO AUTHORIZE AN AWARD OF CONTRACT FOR THE PURCHASE OF VIDEO SURVEILLANCE EQUIPMENT FOR THE SOTO SPORTS COMPLEX FACILITY AUGUST 9, 2016 PAGE 2 The program has served as a model of public video surveillance and has successfully addressed privacy issues and the need for expanded use of technology. Numerous cities throughout the country have modeled much of their public video surveillance programs on the Arroyo Grande example, including several cities in San Luis Obispo County. ANALYSIS OF ISSUES: The Arroyo Grande Police Department, in partnership with both the Recreation and Public Works Departments have identified the Soto Sports Complex as the next phase of the system expansion. Several high profile thefts, vandalisms and break-ins have occurred on the Soto site along with issues related to the Dog Park and the presence of large numbers of children during events. The expansion of the video surveillance system onto the Soto Sports Complex would not only act as a deterrent, but would possibly provide the Police Department with valuable leads related to crime in the area. This proposal calls for the installation of three camera pods that will temporarily capture video and allow for real time viewing at the Police Department monitoring center. The video signal will be transmitted via the existing microwave backbone with connectivity between the repeaters on Hillcrest, Huebner and the Police facility. The vendor, Security Lines U.S., is the current provider of the City-wide video surveillance systems for the Police Department and the need exists to ensure compatibility and on-going maintenance. Therefore, it is recommended that Security Lines U.S. be approved as the sole source provider. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: - Approve a purchase order in the amount of $18,218.44; - Do not approve the purchase order; - Modify as appropriate and approve staff’s recommendation; or - Provide direction to staff. ADVANTAGES: The expansion of the video surveillance system onto the Soto Sports Complex would not only act as a deterrent, but would possibly provide the Police Department with valuable leads related to crime in the area. DISADVANTAGES: No disadvantages are evident. Item 9.i. - Page 2 CITY COUNCIL CONSIDERATION TO AUTHORIZE AN AWARD OF CONTRACT FOR THE PURCHASE OF VIDEO SURVEILLANCE EQUIPMENT FOR THE SOTO SPORTS COMPLEX FACILITY AUGUST 9, 2016 PAGE 3 ENVIRONMENTAL REVIEW: No environmental review is required for this item. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in front of City Hall on Thursday, August 4, 2016. The Agenda and staff report were posted on the City’s website on Friday, August 5, 2016. No public comments were received. Attachments: 1. Proposal from Security Lines U.S. as the sole source provider. Item 9.i. - Page 3 Estimate Date 6/25/2016 Estimate # 900 Name / Address Arroyo Grande PD 200 N Halcyon Road Arroyo Grande, CA 93420 Attn: Chief Annibali 14431 Ventura Blvd. #575 Sherman Oaks, CA 91423 Terms Upon Receipt Rep RC Total Subtotal Sales Tax (8.75%) Prices are subject to change at SLUS' discretion. Quote is partially based on Customer information. If the information is found to be incorrect at anytime, SLUS may revise the quote to include any additional parts and labor to succesfully complete the job. Such additional parts and labor will be sbject to Customer's written approval. If the Customer chooses not to accept th erevised quote and thereofre, the job cannot be complete successfully, SLUS may remove any materials and products that SLUS installed and Customer will only be responsible for any labor that was performed thus far and any products and materials that cannot be reused. 877-822-2303 Approved By: Signature: Date: ___________________________________________ ______________________________________ ____________ Thank you for this opportunity. We look forward to working with you. Item Description Qty Rate Total Soto Park Satellite POD System i4-POD-SIP i4-POD-SIP portable surveillance system with: 1. HD 1080p Network Video Recorder: H.264 Compression, and 4TB Storage 2. (1) Wireless Cellular Router or 2.4 wireless transmitter and receiver 3. (3) HD Stationary - 1080P HD Vandal Resistant Vandal Proof Dome, 2MP Cameras 4. (1) 1080P HD Outdoor PTZ, 2.2 Mega Pixel, 20x Optical Zoom, IP66, RS-485, Pelco-D/P, Heater & Blower 5. (1) Custom Powder Coated metal enclosure. 6. (1) Mounting bracket. 7. Central Monitoring, Web browser and PDA software for viewing cameras and DVR (no per-computer licensing fee). 1 7,995.00 7,995.00T Satellite POD-P 3 Camera Satellite POD with (2) HD Stationary 1080P HD Vandal Resistant Vandal Proof Dome, 3MP Camera; (1) Pan-Tilt-Zoom, 2MP, 1080p, 12x opt zoom, 10x digital zoom w/ dss max at .002 lux) and 5.9ghz wireless transmitter that can connect to POD-HD systems 2 2,795.00 5,590.00T Satellite POD-S 2 Camera Satellite POD with (2) HD Stationary 1080P HD Vandal Resistant Vandal Proof Dome, 3MP Camera and 5.9ghz wireless transmitter that can connect to POD-HD systems 1 1,990.00 1,990.00T Wireless Trans... 2 additional 5ghz transmitter to be Access Points at i4POD-SIP for a total of 3 APS to give 180 degree coverage 2 175.00 350.00T Installation Install PODs and Wireless System. Configure to each other and to current wireless system. 1 900.00 900.00 $18,218.44 $16,825.00 $1,393.44 ATTACHMENT 1 Item 9.i. - Page 4