CC 2016-08-23_09g Award Contract 2016 Concrete Repairs
MEMORANDUM
TO: CITY COUNCIL
FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR
BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER
SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO BROUGH
CONSTRUCTION, INC. FOR CONSTRUCTION OF THE 2016
CONCRETE REPAIRS PROJECT, PW 2016-09
DATE: AUGUST 23, 2016
RECOMMENDATION:
It is recommended the City Council:
1. Award a contract for the 2016 Concrete Repairs Project to Brough Construction
Inc. in the amount of $25,109;
2. Authorize the Acting City Manager to approve change orders for 10% of the
contract amount, $2,511 for unanticipated costs during the construction phase of
the project (total construction costs = $25,109 + $2,511 = $27,620);
3. Direct the City Clerk to file a Notice of Exemption.
IMPACT ON FINANCIAL AND PERSONNEL RESOURCES:
An allocation of $55,000 is available in the Capital Improvement Program budget
concrete repair account for FY 2016/17. The total cost of the project including design,
construction inspection and contingencies is estimated at $35,730.
BACKGROUND:
Sidewalk improvements are one of the priorities identified in the City’s Critical Needs
Action Plan. The City has established a goal of eliminating trip and fall hazards located
in the City right of way. The project scope of work involves the replacement of exposed
aggregate sidewalk, curb and gutter, and tiles throughout the Village area. This project
is the latest in a continuing effort to systematically address damaged concrete facilities
at various locations throughout the City.
Item 9.g. - Page 1
CONSIDERATION OF AN AWARD OF CONTRACT TO BROUGH CONSTRUCTION,
INC. FOR CONSTRUCTION OF THE 2016 CONCRETE REPAIRS PROJECT, PW
2016-09
AUGUST 23, 2016
PAGE 2
ANALYSIS OF ISSUES:
The 2016 project includes the following locations:
Street Address/Location Proposed Improvement
South Mason Street 107 Sidewalk / Curb & Gutter
South Mason Street 104 Sidewalk / Curb & Gutter
Olohan Alley Along Arroyo Grande Creek
(Behind 214 East Branch Street) Sidewalk / Curb & Gutter
Olohan Alley Centennial Park Section
(Behind 200 East Branch Street)Sidewalk
East Branch Street 107
(Planter at Car Corral entrance)Curb
South Mason Street 107 Tile Replacement
East Branch Street 102, 103, 106, 107, 109,
118, 122, 127, 131, 134 Tile Replacement
East Branch Street 200, 203, 214, 215, 227 Tile Replacement
East Branch Street 318, 381 Tile Replacement
West Branch Street 112, 114, 117 Tile Replacement
On August 9, 2016, three bids were opened for the 2016 Concrete Repair Project. The
lowest bid, from Brough Construction, Inc., was in the amount of $25,109. The bid is
determined to be responsive and Brough Construction, Inc. to be a responsible bidder.
The award of a construction contract to Brough Construction, Inc. is recommended.
The contract time is 30 calendar days. Work is expected to be accomplished between
mid-September and mid-October 2016. The contract documents require that all
sidewalks are to remain open during events such as the Arroyo Grande Valley Harvest
Festival and Halloween Trick or Treat in the Village.
ALTERNATIVES:
The following alternatives are provided for the Council’s consideration:
1. Award a construction contract to Brough Construction, Inc. for the 2016 Concrete
Repairs project;
2. Do not award a construction contract for the project; or
3. Provide direction to staff.
ADVANTAGES:
The project will reduce the number of trip and fall hazards along selected streets,
address complaints from the public and improve access for individuals with disabilities.
Item 9.g. - Page 2
CONSIDERATION OF AN AWARD OF CONTRACT TO BROUGH CONSTRUCTION,
INC. FOR CONSTRUCTION OF THE 2016 CONCRETE REPAIRS PROJECT, PW
2016-09
AUGUST 23, 2016
PAGE 3
DISADVANTAGES:
There will be intermittent sidewalk closures during the project. These will be minimized
as much as possible and the project specifications require the contractor to notify
affected businesses and residents in advance.
ENVIRONMENTAL REVIEW:
The project is categorically exempt from the California Environmental Quality Act
(CEQA) pursuant to Guideline Section 15301(c) for existing sidewalk, gutter and similar
facilities.
PUBLIC NOTIFICATION AND COMMENTS:
The Agenda was posted in accordance with Government Code Section 54954.2.
Attachment:
1. Bid Opening Log Sheet
2. Notice of Exemption
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Attachhment Noo. 1
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Attachhment Noo. 2
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