Loading...
CC 2016-08-23_09g Award Contract 2016 Concrete Repairs MEMORANDUM TO: CITY COUNCIL FROM: GEOFF ENGLISH, PUBLIC WORKS DIRECTOR BY: JILL MCPEEK, CAPITAL IMPROVEMENT PROJECT MANAGER SUBJECT: CONSIDERATION OF AN AWARD OF CONTRACT TO BROUGH CONSTRUCTION, INC. FOR CONSTRUCTION OF THE 2016 CONCRETE REPAIRS PROJECT, PW 2016-09 DATE: AUGUST 23, 2016 RECOMMENDATION: It is recommended the City Council: 1. Award a contract for the 2016 Concrete Repairs Project to Brough Construction Inc. in the amount of $25,109; 2. Authorize the Acting City Manager to approve change orders for 10% of the contract amount, $2,511 for unanticipated costs during the construction phase of the project (total construction costs = $25,109 + $2,511 = $27,620); 3. Direct the City Clerk to file a Notice of Exemption. IMPACT ON FINANCIAL AND PERSONNEL RESOURCES: An allocation of $55,000 is available in the Capital Improvement Program budget concrete repair account for FY 2016/17. The total cost of the project including design, construction inspection and contingencies is estimated at $35,730. BACKGROUND: Sidewalk improvements are one of the priorities identified in the City’s Critical Needs Action Plan. The City has established a goal of eliminating trip and fall hazards located in the City right of way. The project scope of work involves the replacement of exposed aggregate sidewalk, curb and gutter, and tiles throughout the Village area. This project is the latest in a continuing effort to systematically address damaged concrete facilities at various locations throughout the City. Item 9.g. - Page 1 CONSIDERATION OF AN AWARD OF CONTRACT TO BROUGH CONSTRUCTION, INC. FOR CONSTRUCTION OF THE 2016 CONCRETE REPAIRS PROJECT, PW 2016-09 AUGUST 23, 2016 PAGE 2 ANALYSIS OF ISSUES: The 2016 project includes the following locations: Street Address/Location Proposed Improvement South Mason Street 107 Sidewalk / Curb & Gutter South Mason Street 104 Sidewalk / Curb & Gutter Olohan Alley Along Arroyo Grande Creek (Behind 214 East Branch Street) Sidewalk / Curb & Gutter Olohan Alley Centennial Park Section (Behind 200 East Branch Street)Sidewalk East Branch Street 107 (Planter at Car Corral entrance)Curb South Mason Street 107 Tile Replacement East Branch Street 102, 103, 106, 107, 109, 118, 122, 127, 131, 134 Tile Replacement East Branch Street 200, 203, 214, 215, 227 Tile Replacement East Branch Street 318, 381 Tile Replacement West Branch Street 112, 114, 117 Tile Replacement On August 9, 2016, three bids were opened for the 2016 Concrete Repair Project. The lowest bid, from Brough Construction, Inc., was in the amount of $25,109. The bid is determined to be responsive and Brough Construction, Inc. to be a responsible bidder. The award of a construction contract to Brough Construction, Inc. is recommended. The contract time is 30 calendar days. Work is expected to be accomplished between mid-September and mid-October 2016. The contract documents require that all sidewalks are to remain open during events such as the Arroyo Grande Valley Harvest Festival and Halloween Trick or Treat in the Village. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: 1. Award a construction contract to Brough Construction, Inc. for the 2016 Concrete Repairs project; 2. Do not award a construction contract for the project; or 3. Provide direction to staff. ADVANTAGES: The project will reduce the number of trip and fall hazards along selected streets, address complaints from the public and improve access for individuals with disabilities. Item 9.g. - Page 2 CONSIDERATION OF AN AWARD OF CONTRACT TO BROUGH CONSTRUCTION, INC. FOR CONSTRUCTION OF THE 2016 CONCRETE REPAIRS PROJECT, PW 2016-09 AUGUST 23, 2016 PAGE 3 DISADVANTAGES: There will be intermittent sidewalk closures during the project. These will be minimized as much as possible and the project specifications require the contractor to notify affected businesses and residents in advance. ENVIRONMENTAL REVIEW: The project is categorically exempt from the California Environmental Quality Act (CEQA) pursuant to Guideline Section 15301(c) for existing sidewalk, gutter and similar facilities. PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted in accordance with Government Code Section 54954.2. Attachment: 1. Bid Opening Log Sheet 2. Notice of Exemption Item 9.g. - Page 3 Attachhment Noo. 1 Item 9.g. - Page 4 Attachhment Noo. 2 Item 9.g. - Page 5 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.g. - Page 6