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CC 2016-09-13_09c Lease Agreement_Public Parking Lot TO: FROM: SUBJEC DATE: RECOM It is reco Lease A Trustees parking a IMPACT The leas to pay o to maint lease ar through Improve These fu BACKG The City side of E  A  T F The curr on Nove similar to maintena between ANALYS A new f lease co CITY GEOF CT: CONS PARK SEPT MMENDATIO ommended Agreement s of the Ma areas on th T ON FINAN se requires r reimburse tain the pro re paid from an additio ment Area unds are de GROUND: y currently le East Branch A portion of t The westerly Family Trust rent lease fo ember 30, 2 o the previo ance of the n 121 and 1 SIS OF ISS five (5) yea ontains simi COUNCIL FF ENGLIS SIDERATIO KING AREA TEMBER 13 ON: d that the C between th nkins Fami e north side NCIAL AND the City to e the Manki operty. Mai m the Dow nal busines (generally esignated fo eases two p h Street. Th the Car Cor y portion of t. or the Le Po 2016. The ous lease; h e walkway 23 East Bra SUES: ar lease wit lar terms an M SH, DIRECT ON OF APP A 3, 2016 City Counci he City and ly Revocab e of East Br D PERSON pay one do ns Trust for ntenance c ntown Park ss license the Village or parking re private prop hese two pro rral owned b the Le Poin oint Street l e terms and however, th used to a anch Street h the Mank nd condition MEMORAN TOR OF PU PROVAL O l approve a d Blair B. M ble Trust – S ranch Stree NEL RESO ollar ($1.00 r the proper costs vary a king Fund. tax for bu e area) and elated costs perty parcel operties are by David Fa nt Street par lot, owned b d condition e Mankins access this . kins Family ns as the c NDUM UBLIC WOR F LEASE A and author Mankins and Survivor’s T et for public OURCES: ) per month rty taxes, cu annually. A Revenues sinesses w total appro s. ls for off-str e described amily Trust rking lot wh by the Man of the pro have asked parking lo y Trust is p urrent lease RKS AGREEMEN ize the Ma d Mark H. Trust for the off-street pa h. The City urrently $3, All costs as s for this fu within the P oximately $ reet parking as follows: hich is owne kins Family posed five d that the C ot. The wa resented fo e and has b NT FOR PU ayor to exec Mankins, a e lease of c arking. y is also obl 711 per yea ssociated w und are co Parking Bu $10,300 per g lots on the ed by the Ma y Trust, will (5) year le City also tak alkway is lo or approval been review UBLIC cute a as Co- certain ligated ar and with the llected siness r year. e north ankins expire ease is ke over ocated . The wed by Item 9.c. - Page 1 CITY COUNCIL CONSIDERATION OF APPROVAL OF LEASE AGREEMENT FOR PUBLIC PARKING AREA SEPTEMBER 13, 2016 PAGE 2 the City Attorney. City staff has designed and distributed bids for the repair and resurfacing of this parking lot. The proposed work will be completed within the next six months. Additionally, the City’s contracted street sweeping firm will sweep the parking lot and the walkway monthly. City staff will conduct litter removal in the parking lot and the walkway weekly. Representatives of the Mankins Family Trust have agreed to renewal of the lease. If the City Council authorizes the Mayor to sign the lease, it will become effective on December 1, 2016 and expire on November 30, 2021. The lease can be terminated by either party upon thirty (30) days prior written notice. ALTERNATIVES: The following alternatives are provided for the Council’s consideration: - Approve and authorize the Mayor to execute the Lease Agreement; - Direct staff to renegotiate changes in the conditions of the lease; or - Provide direction to staff. ADVANTAGES: The agreement extends the term of the lease for an additional five years, providing the public with connected and additional parking at the Le Point Street parking lot at a very minimal cost. DISADVANTAGES: No disadvantages have been identified. ENVIRONMENTAL REVIEW: This agreement is exempt from environmental review per California Environmental Quality Act (CEQA) Guidelines Section 15061(b)(3). PUBLIC NOTIFICATION AND COMMENTS: The Agenda was posted at City Hall and on the City’s website in accordance with Government Code Section 54954.2. Item 9.c. - Page 2 1    LEASE THIS LEASE, executed in duplicate, at Arroyo Grande, California, on the ____ day of _______________, 2016, by and between Blair B. Mankins and DeAnne P. Mankins, Trustees of the Blair and DeAnne Mankins Revocable Trust under Declaration of Trust dated September 9, 2015 and Mark H. Mankins and Ginger Mankins, Trustees of the Mark and Ginger Mankins Revocable Trust under Declaration of Trust dated April 20, 2015, hereinafter collectively called Lessors, and the City of Arroyo Grande, hereinafter called Lessee. IT IS AGREED that in consideration of the rents and covenants hereinafter reserved and contained on the part of the Lessee to be paid, performed and observed, said Lessor hereby leases to Lessee that certain property in the City of Arroyo Grande, County of San Luis Obispo, State of California, more particularly described in Exhibit "A" attached hereto and incorporated herein (“Premises”) and all upon and subject to the terms and provisions herein contained. TO HAVE AND TO HOLD the said premises, with the specified rights unto the Lessee for the term of five (5) years, commencing December 1, 2016, at the following rent, to wit: ONE DOLLAR ($1.00) per month, which payment should be made to Lessor’s property manager, B&M Investments, at 1005 El Camino Real, Arroyo Grande, CA 93420-2518. It is mutually agreed that as additional consideration for the lease that Lessee shall pay to Lessor all City and County taxes assessed to the Premises during the term of the lease -or any extension period. It shall be the duty of the Lessor to secure a separate assessment and tax bill on the hereinafter described property and to provide Lessee with said tax bill no later than thirty (30) days before the San Luis Obispo County taxes become delinquent, and Lessee shall not be deemed to have breached the terms of this lease unless it is so provided. Furthermore, in the event the Lessee is not furnished with a separate tax bill for the leased Premises, Lessee will not be responsible for any penalties and interest charges because of the late payment of said taxes, although it will not be relieved of the obligation to pay said property taxes. It is mutually agreed that this lease may be terminated by either party hereto at any time during the term of the lease, upon thirty (30) days written notice to the other party. Lessee agrees to maintain the Premises, and the pedestrian walkway leading from the Premises to East Branch Street known as APN No. 007-192-051 (“Walkway”) by removing trash and accumulated debris from the walkway weekly and by sweeping the walkway monthly. All landscaping is to be maintained by the Lessor. Lessee shall maintain and clean the Parking Lot on a regular basis, by performing weekly liter removal and a once a month sweeping. The Lessee shall also fill and repair potholes as necessary and shall resurface and seal the Parking Lot as well as paint all parking stalls within one year of the effective date of the Lease. Lessee hereby agrees to keep said Premises and the Walkway insured under its Municipal Liability Insurance Policy and agrees to indemnify and hold Lessor harmless and exempt from any damage or injury to any person or property arising from the use of the Premises or Walkway, or from failure of Lessee to keep the Premises or Walkway in good condition and repair, as herein provided. It is specifically agreed that Lessor shall not, other than to the extent of Lessor’s sole negligence, be liable for any claims for death or injury to persons, or damages to or destruction of property by Lessee or by any other person using the Premises or Walkway. The policies for insurance required by this Section shall name Lessor as an additional insured, and Item 9.c. - Page 3 2    shall not be cancelable without thirty (30) days’ prior written notice by insurer to Lessor. All notices required by law, or by this lease, to be given to the Lessee, City of Arroyo Grande, shall be deemed made by depositing the same in the United States mail, postage prepaid and addressed as follows: City of Arroyo Grande, Attn: City Manager 300 E. Branch Street Arroyo Grande, CA 93420 All notices required by law, or by this lease, to be given to the Lessors shall be deemed made by depositing the same in the United States mail, postage prepaid and addressed to: B&M Investments 1005 El Camino Real Arroyo Grande, CA 93420-2518 At any time either party may notify the other of the change of address, and notices will thereafter be sent to the said changed address. Lessee shall, at its sole cost and expense, comply with all of the applicable requirements of municipal, State and Federal authorities now in force or which hereinafter be enforced pertaining to the Premises and the use of the Premises as provided in this Lease. Lessee agrees not to assign or transfer in whole or in part or rent or sublet any portion of leased Premises without first having obtained written consent of the Lessor. It is mutually agreed that Lessee will not use, or permit said Premises or any part thereof to be used, for any purpose or purposes other than the purpose or purposes for which the said premises are leased, demised and let unto the Lessee, that is for City off-street parking purposes. Lessee shall not permit the use, storage, transportation or disposal of any hazardous substances (as that term is defined in either Federal or State law) on the Premises or Walkway. It is mutually agreed the Lessee will not commit, or suffer to be committed, any waste upon the said Premises or any public or private nuisance; that the Lessee will not make or suffer to be made any additions or alterations of the said Premises or any part thereof, except paving, general maintenance, signs or meters, without the written consent of the Lessor first had and obtained and that any additions of the said Premises, except City signs and parking meters, if any, shall become, at once, a part of the realty and belong to the Lessors. If an act is commenced to enforce any provisions of this Lease, the prevailing party shall, in addition to its other remedies, be entitled to recover its reasonable attorneys’ fees. Item 9.c. - Page 4 3    IN WITNESS WHEREOF, the Lessor and Lessee have hereunto set their respective hands and seals, this _____ day of _______ 20___. LESSORS: THE BLAIR AND DEANNE MANKINS REVOCABLE TRUST UNDER DECLARATION OF TRUST DATED SEPTEMBER 9, 2015 By:___________________________________ Blair B. Mankins, Trustee By:___________________________________ DeAnne P. Mankins, Trustee THE MARK AND GINGER MANKINS REVOCABLE TRUST UNDER DECLARATION OF TRUST DATED APRIL 20, 2015 By:________________________________ Mark H. Mankins, Trustee By:________________________________ Ginger Mankins, Trustee LESSEE: CITY OF ARROYO GRANDE ___________________________________ Jim Hill, Mayor  ATTEST: ___________________________________ Kelly Wetmore, City Clerk APPROVED AS TO FORM: ___________________________________ Heather Whitham, City Attorney Item 9.c. - Page 5 I t e m 9 . c . - P a g e 6 I t e m 9 . c . - P a g e 7 I t e m 9 . c . - P a g e 8 I t e m 9 . c . - P a g e 9 THIS PAGE INTENTIONALLY LEFT BLANK Item 9.c. - Page 10